User Manual December 2000 March 2000, Revision 5.0, Added FCC Regulations December 2000, Revision 6.0, Added new features from HALO™ software version 3.1 © Copyright 2000, EXI Wireless Systems Inc., All rights reserved. Revision 6.
EXI HALO User Manual 980-000002-000 Table of Contents ABOUT THIS DOCUMENT..........................................................................................................................3 1. SYSTEM INTRODUCTION..................................................................................................................5 1.1. SYSTEM COMPONENTS ......................................................................................................................5 1.2.
EXI HALO User Manual 980-000002-000 ABOUT THIS DOCUMENT Intended Audience This manual is intended for system users (typically duty nurses), team leaders, and supervisory level users who manage the system and the system users. Scope This manual will provide step-by-step instructions for users and supervisors who administer the usage of the system. The HALO™ system features a very simple user interface that guides the user through each step.
EXI HALO User Manual Supervisor 980-000002-000 Yes All team leader functions Manage user list Assign usernames and passwords The first Supervisor is setup by the installing dealer. This Supervisor may add more assigned supervisory access. View and annotate activity logs Add/Delete tags from fleet Add alarm annotations Initiate System Data Backups Print logs Exit the HALO™ system System Conventions Each user in the system has a unique identity (username) and password.
EXI HALO User Manual 980-000002-000 1. SYSTEM INTRODUCTION 1.1. System Components HALO™ Software: Primary user interface that assists in the assignment and tracking of Transponders, and displays alarms and other activities in graphical format. It also stores and allows printing of all system events that have been logged. Controllers: Controls an egress point and reports any Tag presence at the egress point to the computer.
EXI HALO User Manual 980-000002-000 shown graphically. - Names of dialog boxes, screens, and field titles in forms are bolded or Names of buttons are shown as on screen. 1.3. Computer Display Conventions The computer displays various types of information, which is color-coded, to differentiate between the Supervisor and User modes.
EXI HALO User Manual 980-000002-000 The figure below shows a typical user screen and identifies its components. 1 3 2 4 Walk around: 6 5 1. This is the floor plan area. It shows the positions of all controllers, receivers, elevators, and consoles that are installed in your system. 2. Floor navigation buttons. Clicking on the desired floor will cause that floor to be displayed on the screen.
EXI HALO User Manual 980-000002-000 2. USER LEVEL FUNCTIONS The Halo system provides a simple, intuitive user interface. After each step, the system will automatically take you to the next step until the task is complete. 2.1. Admitting a Patient Select the button on the top right of the screen. Main Screen - User Level Enter Username and Password: 1. Type in your Username as assigned by your supervisor. 2. Press the 3. Type in your Password 4. Press the 5. The Select a tag screen will appear.
EXI HALO User Manual 980-000002-000 Select a Tag: 1. Select the tag number that corresponds to the serial number on the side of the tag you wish to use. The list contains only available tags which have been registered in the system but not assigned to an infant. 2. Click on . to go to the Confirm Tag step Confirm Tag: 1. Click on to begin a test of the tag. • We recommend that you test each tag before use. The system will guide you through the process Test tag 1.
EXI HALO User Manual 980-000002-000 Enter Patient Information: 1. Verify that the Tag # shown matches the serial number on the Tag you have just selected 2. Type the Patient info 3. Click when done. Choose Activation Delay: 1. Select the required Activation delay 2. Click on 3. NOTE that Delays apply to sensing “off- body” or TIC alarms only. Tag will still initiate alarms at egress points. 1. Click on 2. Click on EXI Wireless Systems Inc.
EXI HALO User Manual 980-000002-000 2.2. Discharging or Editing a Patient Select the button on the top right of the screen. Main Screen - User Level Enter Username and Password: 1. Type in your Username as assigned by your supervisor. 2. Press the 3. Type in your Password 4. Press the Θ key on the keyboard ≅ key on the keyboard, or click on the button. Select Option EXI Wireless Systems Inc. 11 December 2000 Revision 6.
EXI HALO User Manual 980-000002-000 1. Select the option require. 2. Click on Select Patient: 1. Select the Patient Name/Tag that you wish to either discharge or edit 2. Click on . Editing a Patient’s Info: 1. Type the changes to the existing information 2. Click on Discharging a Patient: 1. Verify the Infant Name 2. Click on 3. Click on or is not to be discharged. 4.
EXI HALO User Manual 980-000002-000 2.3. Disabling a Tag Temporarily The newest version of the HALO™ software allows a user with Team Leader or Supervisor access to temporarily disable a tag for a period of 5, 10 or 15 minutes. To temporarily disable a P-Tag from the console: Select the button on the top-right hand corner of the console. Main Screen - User Level Enter username and password: 1. Type in your Username as assigned by your supervisor. 2. Press the 3. Type in your Password 4.
EXI HALO User Manual 980-000002-000 Select patient: 1. Select the patient whose tag you wish to disable 2. Click on press the button. Choose time delay: 1. Select the length of time the tag is to be disabled for 2. Click on • Choose the minimum time that you think is necessary • The Disable Tag feature accessible from the Control Panel only • Only off-body (TIC) alarms are delayed for the selected amount of time.
EXI HALO User Manual 980-000002-000 2.4. Silencing and Accepting Alarms The HALO™ system will cause an alarm when: • An assigned infant tag has been removed from an infant (off-body or TIC). • When an infant tag is detected near a controlled egress area (in-field or TIF). When an alarm occurs, the Alarm Acceptance Area will appear and the system will: • Identify the infant associated with the detected tag. • Identify the location by flashing an icon and expressing the location name.
EXI HALO User Manual 980-000002-000 Silencing an alarm 1. Click on • After the alarm has been investigated you must Accept it. Accepting an alarm • Select the alarm condition in the Active Alarms field. If only one alarm exists, it will automatically be selected. 1. Type in your Username 2. Press the 3. Type in your Password 4. Press the 5. Enter a note in the Notes field You may not proceed until a Note has been entered • Θ key. ≅ key.
EXI HALO User Manual 980-000002-000 • Alarm type (tag removal or egress alarm) • Infant name • Tag number • Time • ID of staff member accepting the alarm • Staff member notes on alarm incident 2.5. “Nurse Saver” and “Loitering” Features • If the system is installed with the “Nurse Saver” feature, Tags detected at egress points that are secured will not set off nuisance alarms.
EXI HALO User Manual 980-000002-000 2.6. Improperly Stored Tags • When a tag generates 20 or more off-body (TIC) alarms in a 24-hour period this usually means that the tag is improperly stored. • When this occurs, a warning message will be displayed on the screen. 1. Note the Tag number 2. Follow the Instructions in the Warning Message 3. When you have read the message, click the button. • It is recommended that you attempt to locate the tag after the above message is given.
EXI HALO User Manual 980-000002-000 3. SUPERVISOR LEVEL FUNCTIONS 3.1. Accessing Supervisor Level Ξ down, and press the Θ key. 1. Hold the 2. Enter your Username 3. Press the 4. Enter your Password 5. Click on Θ key on the keyboard the Supervisor screen will appear - as shown below. Supervisor Tabs Supervisor’s Screen EXI Wireless Systems Inc. 19 December 2000 Revision 6.
EXI HALO User Manual 980-000002-000 Supervisor mode has four different functions, each of which can be accessed from one of the four supervisor tabs shown in the figure above.
EXI HALO User Manual 980-000002-000 4. ACTIVITY LOG MANAGEMENT 4.1. Activity Logs The system gives supervisors the ability to search the historical activity log.
EXI HALO User Manual 980-000002-000 4.2. Navigating the activity log To look at an activity event on a specific day find the day using the “Day” buttons. To step one day back, click on To step one day forward, click on The date you are viewing will appear in the leftmost column. 4.3. Adding a Supervisor annotation to an alarm 1. Select the particular alarm you wish to annotate. 2. .Click on the Supervisor tab labeled 3. Enter the note 4. Select cancel EXI Wireless Systems Inc.
EXI HALO User Manual 980-000002-000 4.4. Backing up Activity Logs For security and audit purpose we recommend that you copy the Activity Logs on a regular basis. The system is capable of storing 14,000 events in the Activity Logs. After the 14,000 events are captured, subsequent events displace the first log in the list. That is, events are purged on a first-in first-out basis after the 14,000 limit is reached.
EXI HALO User Manual 980-000002-000 5. MANAGING TAGS 5.1. Tags Your system requires each infant to wear a P-Tag. You should have a fleet of tags on hand that exceeds your peak demand. Each tag has a unique serial number that is on the side of the tag. The tag management tab allows a Supervisor to: • Add new tags to the system. • Delete tags from the system. • View the existing tag fleet and edit the properties of each. • Disable or Unassign a tag. • Edit patient information for an assigned tag.
EXI HALO User Manual 980-000002-000 5.2. Adding a new P-Tag to the system To add a new P-Tag to the system, you must be at the Tags Management Screen P-Tags may be added to the system manually from the console, or by using the HALO™ network to read them. When a number of Tags are to be added we suggest that you use the HALO™ network To add manually: 1. Click on on Tag Management Screen 2. Click on 3. Enter the serial number in the Tag ID (Start) field. 4.
EXI HALO User Manual 980-000002-000 5.3. Deleting a P-Tag from the system To delete a P-Tag, you must be at the Tags Management Screen Tags Management Screen - Supervisor Level To delete a tag: 1. Select the tag to be deleted 2. Click on EXI Wireless Systems Inc. button. 26 December 2000 Revision 6.
EXI HALO User Manual 980-000002-000 5.4. Disabling a P-Tag • Disabling a tag can now be done from the console screen or from the supervisor level. • Tag disabling allows for removal of the tag from the infant without triggering an alarm. The infant is not discharged from the system. • Once you have disabled the tag you are responsible to enable it again or remove the infant from the system. • This event is captured in the Activity log. To disable a P-Tag 1. Select the tag to be disabled 2.
EXI HALO User Manual 980-000002-000 5.6. Editing a P-Tag Record • P-Tags can only be edited from the Tags Management Screen in Supervisor level. • Only P-Tags assigned to a patient may be edited. • The edit function allows a Supervisor to edit the Tag info associated with the tag serial number To edit a P-Tag record 1. Select the tag to be edited 2. Click on 3. Enter the required details in the Tag info field 4. Click on or to accept changes, to undo changes. 5.7.
EXI HALO User Manual 980-000002-000 5.8. Locate a Tag ! This feature allows you to see the last ten detections of a certain tag. ! If an infant has been abducted, this is an easy way to determine the route that the suspected kidnapper may have taken. To locate a tag: 1. Select the tag by highlighting the appropriate line on the Tags Management Screen. 2. Click on • 3. Click on EXI Wireless Systems Inc. A screen will appear showing the last ten detections for the selected tag.
EXI HALO User Manual 980-000002-000 6. MANAGING SYSTEM USERS • Only supervisors can give a user access to the system, and assign their level of access. A supervisor can assign, delete, and edit another supervisor’s access level. • Every system user requires a username and password, and these can only be assigned and entered into the system by a supervisor. • The installer/administrator will assign access to the first supervisor.
EXI HALO User Manual 980-000002-000 6.1. Adding a new user to the system • New users can only be added from the User Management Screen 1. Click on 2. Enter the Username followed by the Θ key 3. Enter the Password followed by the Θ key 4. Enter the Real Name. 5. Select an Access Level 6. Choose the user’s Access Level 7. • User level gives access to the console to accept alarms, silence alarms, admit and discharge patients.
EXI HALO User Manual 980-000002-000 6.2. Deleting a user from the system 3. • Users can only be deleted from the User Management Screen 1. Select the user you wish to delete 2. Check that you have selected the required user — this step cannot be undone. Click on 6.3. Disabling / Enabling a system user • This function allows a supervisor to temporarily disable the access of a particular user; and re-enable them later.
EXI HALO User Manual 980-000002-000 7. PRINTING LOGS You can print the following logs:• activity log • tag listing • user listing. To initiate printing, click on the shown below. Click on EXI Wireless Systems Inc. button. A preview of the printout will appear as to proceed with printing, or on 33 to cancel. December 2000 Revision 6.
EXI HALO User Manual 980-000002-000 8. MANAGING ALARM ANNOTATIONS • When a user Accepts an alarm (see Section 2.4) they have the option either to enter a Note or to select a Note from a menu which a supervisor has created. The Notes are entered in the Alarm Acceptance Area of the screen.
EXI HALO User Manual 980-000002-000 8.1. Adding an Annotation 1. Click on 2. Type in your annotation in the window that appears 3. Click to accept changes or to cancel . 8.2. Deleting an Annotation 1. Select the Annotation you want to delete 2. Click on • The annotation will be deleted. 8.3. Editing an Annotation 1. Select the Annotation you want to change 2. Click on 3. Edit the Annotation and select to accept or to undo changes. EXI Wireless Systems Inc.
EXI HALO User Manual 980-000002-000 9. SHUTTING DOWN AND RESTARTING THE SYSTEM 9.1. Shutting down • The system can only be shut down from the Supervisor Level. • We recommended that the system is shut down only for servicing because once it is shut down events will not be logged. • Door units will remain active and the exit doors will be locked if your system is designed to do so. • To shut down the system: 1. Press the Ξ and θ keys on the keyboard simultaneously. 9.2.
EXI HALO User Manual 980-000002-000 APPENDIX A - LIMITED WARRANTY 1. Warranty: Subject to the limiting conditions set forth below, EXI Wireless Systems Inc.
EXI HALO User Manual 980-000002-000 APPENDIX B - FCC REGULATIONS This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) This device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for Class B Digital Device, pursuant to Part 15 of the FCC Rules.
EXI HALO User Manual 980-000002-000 APPENDIX C - SYSTEM MAINTENANCE HALO™ is designed to assist staff in providing a higher degree of safety for patients. It is not intended as the sole means of protection in preventing a wanderer or infant from leaving the premises. Regular checks to verify that your HALO™ system is operational are highly recommended.
