OneTouch 4.
Design © 2013 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design® and DocuMate® are registered trademarks of Xerox Corporation in the United States and/or other countries. Content © 2013 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch® logo are registered trademarks of Visioneer, Inc.
Table of Contents 1 Safety Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Scan from the Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scan from the Front Feed Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scan Using AutoLaunch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Turn AutoLaunch Off/On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Table of Contents Adding Text Editor Applications to OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . 106 Still Image Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Image Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 Image Enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Table of Contents Product Recycling & Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216 USA & Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216 European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216 Energy Star for the USA . . . . . . . .
Table of Contents 8 Xerox® DocuMate® 3115 User’s Guide
Safety 1 This chapter includes • Safety Introduction on page 10 • Operational Safety Information on page 11 • Electrical Information on page 12 • Emergency Power Off on page 14 • Maintenance Information on page 15 • Product Safety Certification on page 16 • Environmental Health and Safety Contacts on page 17 Xerox® DocuMate® 3115 User’s Guide 9
Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • • • • • • Always follow all warnings and instructions that are marked on or supplied with the equipment.
Electrical Information Warning - Electrical Safety Information 1. 2. 3. 4. 5. 6. 7. 8. 9. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice. The socket outlet shall be installed near the equipment and shall be easily accessible. Use the power cable that is supplied with your machine.
Disconnect Device The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.
Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water. • Any part of the machine is damaged.
Maintenance Information 1. 2. 3. 4. 5. 6. Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not carry out any maintenance on this product which is not described in the customer documentation. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could cause a dangerous condition. Use supplies and cleaning materials only as directed in this manual.
Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Standard UL60950-1 (USA) CSA 22.2 No.
Environmental Health and Safety Contacts Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: Europe: 1-800-828-6571 +44 1707 353 434 Xerox® DocuMate® 3115 User’s Guide 17
Xerox® DocuMate® 3115 User’s Guide
Welcome 2 This chapter includes: • What’s in the Box on page 20 • System Requirements on page 21 • Documentation on page 22 • The Xerox DocuMate 3115 Scanner on page 23 Congratulations on purchasing your Xerox DocuMate 3115. With this scanner you can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer.
What’s in the Box Before starting the software installation, please check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner.
System Requirements Pentium 4 PC or AMD equivalent with: • • A DVD-ROM drive An available Universal Serial Bus (USB) port • Microsoft® Windows® operating system: • 32-bit Windows XP (Service Pack 1 and 2) • 32-bit or 64-bit Windows Vista (Service Pack 1) • 32-bit or 64-bit Windows 7 • 32-bit or 64-bit Windows 8 The scanner is compatible with Service Pack 3 for Windows XP, Service Pack 2 for Windows Vista, and Service Pack 1 for Windows 7.
Documentation The following printed documentation is provided in the box: • • • Installation guide—abbreviated scanner setup and installation instructions. Technical support card—contact information for technical support and customer service, and a brief overview of our standard product warranty. Warranty card—the warranty card is provided for users in Russia and should be filled in as described on the card. For all other users, please dispose of this card in paper recycling.
The Xerox DocuMate 3115 Scanner 1 2 3 6 5 7 4 1 Input Tray 5 Control Panel 2 Paper Guides 6 Cover Release 3 8 4 Front Feed Tray Output Tray 8 7 USB Port Power Jack Input Tray—Holds a stack of documents in the scanner. Unfolds to support various paper lengths. Paper guides—Adjust to support various document widths. Front Feed tray—Open to feed items through the front of the scanner. Output tray—Holds documents after being scanned. Control panel—OneTouch scanning controls.
Xerox® DocuMate® 3115 User’s Guide
Scanner Setup 3 This chapter includes: • Unpack and Assemble the Scanner on page 26 • Connect the Scanner Power Cord on page 28 • Detach or Attach the Xerox DocuMate 3115 on page 30 Xerox® DocuMate® 3115 User’s Guide 25
Unpack and Assemble the Scanner 1. 2. 3. Remove the scanner from its protective foam and plastic bag. Remove the tape and protective foam strips from the scanner body and input tray. Lift the paper guide up from the scanner body. Push the tray back until it clicks in place. If the tray isn’t fully seated in position, paper feeding from the input tray may jam in the scanner. 4. Pull the scanner cover release to open the scanner. Remove the foam strip from the inside of the scanner.
6. 7. 4. Place the scanner body back on the docking station. Detailed instructions for detaching and attaching the scanner are on page 30. Unfold the Input Tray and Extension from the paper guide. Pull the output tray away from the bottom of the Docking Station, then flip open the output tray extension.
Connect the Scanner Power Cord You can power the scanner through the standard power cord to a wall outlet, or use the USB power cord to power the scanner through a USB port on the computer. Connect the Scanner Power to the Wall 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply (either HEG42-240100-7L made by HiTron or DA-24C24 made by ADP) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty.
Connect the Scanner Power to the Computer 1. 2. Plug the round end of the USB power cord into the power jack on the scanner. Plug the flat end of the USB power cord into an available USB port on the back of the computer. We do not recommend using a USB hub to power the scanner. NOTE: Only use the USB power cable included with your scanner. Connecting any other type of USB power cable may damage your scanner, and will void its warranty.
Detach or Attach the Xerox DocuMate 3115 The Xerox DocuMate 3115 scanner body can be removed from the Docking Station to be used as a mobile scanner. Detach the Scanner Body from the Docking Station 1. Press and hold the release button on the side of the Docking Station. 2. Tilt the scanner body towards the front of the Docking Station to release the scanner from the arms in the Docking Station. You can release the button on the Docking Station. 3. Set the scanner body on the desk.
Attach the Scanner Body to the Docking Station 1. Place the front of the scanner body in the front of the Docking Station. 2. Tilt the scanner body into the Docking Station and press on the back of the scanner to lock it into the Docking Station.
Xerox® DocuMate® 3115 User’s Guide
Installation 4 This chapter includes: • Before You Begin on page 34 • Install the Software and Connect the Scanner on page 35 • Installing Additional Applications on page 41 • View the User Guides on page 43 • Register Your Scanner on page 44 Xerox® DocuMate® 3115 User’s Guide 33
Before You Begin Please make sure of the following before you begin installation: • • • • 34 The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner. If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or messages during installation asking you to allow the installation to proceed.
Install the Software and Connect the Scanner 1. 2. Start Microsoft Windows and make sure that no other applications are running. Insert the installation disc into your computer’s DVD-ROM drive. The disc automatically starts. 3. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. The disc’s Main menu window opens. Note: If the disc does not start, check the following: • Make sure the disc drive’s door is completely shut.
4. On the Main menu, select Install software. 5. Make sure the boxes for Scanner Driver and Visioneer OneTouch are selected, as well as any other applications you want to install. Note: The software provided with your scanner may differ slightly from the list shown in the window. 6. Click Install now. Installing the Scanner Driver The scanner driver installation will start first.
1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next. 2. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted window. The software will now be installed. Stop when you see the “Complete the installation by connecting your hardware” window. Do not click OK yet.
Connect the USB Cable and Turn on the Power 1. Remove any tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Check your computer’s manual for USB port locations. 3. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection. Turn on the scanner power. The status light comes on and flashes indicating that the scanner is receiving power.
4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 5. 6. Click OK to complete the installation process. Click Close on the Installation Complete window to close and exit the driver installer. Installing Visioneer OneTouch The Visioneer OneTouch software installation will start automatically after you click Close on the driver Installation Complete window.
1. Click Next on the Welcome to the OneTouch Setup Wizard. 2. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and OneTouch will not be installed. Click Close on the Installation Complete window to close and exit the software installer. 3.
Installing Additional Applications Your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s Main menu and click Install software. 2. Select the additional applications you want to install, then click Install now. 3. Follow the instructions on the screen to install each of the additional applications. Software About the Software Nuance PaperPort® PaperPort is a document management software application.
Software Nuance PDF Converter 42 About the Software PDF Converter Professional 7 features 100% industry-standard PDF creation and editing plus the world’s most accurate PDF conversion to editable Microsoft® Office® formats available. It also offers one-click scanning to PDF, the most advanced PDF search capabilities, excellent graphics management, document flattening and auto-removal of sensitive information.
View the User Guides 1. Return to the disc’s Main menu and click on View user guides. 2. Click on View scanner documentation to access the scanner user guide. Click on View software documentation to access the user guides for the software applications provided with the scanner. Click the links of the guides you want to view. When you’re finished, click Main menu to return to the Main menu window and click Exit. Remove the installation disc and store it in a safe place. 3. 4. 5.
Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: You will need an active internet connection to register your scanner. If you do not have internet access you can contact our customer service department to register the scanner.
Loading Documents to Scan 5 This chapter includes: • Scan from the OneTouch Buttons on page 46 • Scan Using AutoLaunch on page 49 • Scanning Interfaces on page 52 This chapter illustrates scanning with the buttons on the scanner. After loading documents in the scanner, as described below, you can also scan using the OneTouch Button Panel on screen, or using a scanning application. NOTE: Always remove any staples or paper clips from documents before inserting them into the scanner.
Scan from the OneTouch Buttons Turn the control dial to the setting you want to use to scan, align the number to the registration mark on the scanner. Registration mark Scan from the Input Tray First, if the front feed tray is open, close it before scanning from the input tray. The paper will jam in the scanner if the front feed tray is open while scanning from the input tray. 1. 46 Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended.
2. Load the documents into the scanner face down with the tops of the page inserted into the scanner. 3. For one-sided scanning press the Simplex button. For two-sided scanning press the Duplex button. Scan from the Front Feed Tray Scan from the Front Feed tray when the scanner body is not attached to the Docking Station.
1. Place an item face up, on the front feed tray, aligned to the registration marks on the tray and insert it into the front of the scanner. 2. For one-sided scanning press the Simplex button. For two-sided scanning press the Duplex button.
Scan Using AutoLaunch This option is in the Application Settings for your scanner’s hardware properties. When you insert an item into the front feed tray, it is automatically scanned and the image is sent to a destination location or application on your computer, or to a network drive. If you want to scan from OneTouch button panel on screen, or to be able to place a page in the scanner and wait until you are ready to initiate the scan, you can turn the AutoLaunch feature off. Turn AutoLaunch Off/On 1.
4. In the Application Settings tab, click on Turn on AutoLaunch for Front Feed Scanning to select/ deselect this option. 5. Click on OK to save the changes and close the window. Click on OK to close the Hardware Properties window. • Function—select the OneTouch function number that you want to use for automatic frontfeed scanning. Select Current to always use the current function number shown on the scanner display. Flip open the front feed tray from the scanner body. 6.
7. Turn the control dial to the setting you want to use to scan, align the number to the registration mark on the scanner. Registration mark 8. Place an item face up, on the front feed tray, aligned to the registration marks on the tray and insert it into the front of the scanner. 9. The scanner pulls in the item, scans and ejects it out of the front. 10.
Scanning Interfaces If you selected the recommended installation options, then you have several different options to scan with your Xerox DocuMate 3115 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. • OneTouch—When you press either the Simplex or Duplex button, documents are scanned using the scan settings assigned to the selected number on the dial. The scanned images are then sent to a destination on your computer or network drive.
Scanning and Configuring OneTouch 6 This chapter includes: • Scanning and Configuring OneTouch on page 53 • Default OneTouch Settings on page 55 • Scan from the OneTouch Button Panel on page 56 • Changing the Button Settings on page 58 • Selecting Options for OneTouch on page 60 • Scan Configurations on page 63 • File Formats on page 71 • Create Single Image Files on page 71 • Image Formats on page 72 • Text Formats on page 74 • Configure Before Scan on page 76 • Open Scanned Document(s) on page 78 • Tran
Based on the recommended full installation of the scanner driver and the Visioneer OneTouch software, OneTouch is your main scanning interface for using the scanner. The OneTouch Button Panel, that you see on the computer screen, shows the pre-set function for each button (such as Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished. The OneTouch button panel shows which application the button is configured to send images to.
Default OneTouch Settings When you installed the scanner, the software configured each OneTouch button with appropriate settings consisting of: a Destination Application, a Scan Configuration, and a File Format. The button names, such as Email or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see Changing the Button Settings on page 58 for instructions.
Scan from the OneTouch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon. To scan from the OneTouch Button panel: 1. 2. Load the documents into the scanner. Click on the OneTouch icon in the Windows notification area (at the lower right corner of the screen.) OneTouch Icon 3. The OneTouch Button Panel opens. 4. 5.
Click on the OneTouch icon to open the panel. The Button View The Detail View The Hardware View The Title Bar • Green arrows—click to cycle through the panel’s 3 views. • Scanner icon—click to open the scanner’s hardware properties. • Red “X”—click to close the OneTouch panel. The Button View • Left-click on a Destination Application icon to start scanning. • Right-click on a Destination Application icon to open the OneTouch Properties.
Changing the Button Settings 1. 2. Click on the OneTouch icon. Right-click a button on the OneTouch Button Panel. 3. The OneTouch Properties window opens. The OneTouch Properties window will also open when you press, hold down for 3 seconds, and release a scanner button. Scanner button configuration tab Select a file format for your scanned images. Select the Destination Application that will open when you are finished scanning.
6. 7. 8. 9. Select a file format in the Select format panel. The formats are based on the type of Destination Application you select. The icon names indicate their file types. See File Formats on page 71 for more information about the available formats. Select a scanning configuration in the Select configuration list. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon.
Selecting Options for OneTouch Use the Options tab to configure how OneTouch works with the selected button, such as which destinations are available, or what the file name should be. Select Button—click the down arrow and select the button for which you want to modify the settings from the list. The options you choose in this window only apply to the button you select in this list. Show all destinations—this option selects all of the Destination Application categories.
• • Fax and Print is for sending your scanned documents directly to your printer or fax software. STI event forwarding is for using another application’s interface for scanning. The OneTouch Event Forwarding dialog box opens so you can select which application to use to continue scanning. Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in the destination list, on the OneTouch configuration tab.
• • • • • • • • • • • • • • • • • • • • • • • • {DD}—inserts the numeric day of the month with a zero added to single-digit days (04). {DDD}—inserts the abbreviated 3-letter day (Mon). {DDDD}—inserts the full name of the day (Monday). {M}—inserts the numeric month without a zero added to single-digit months (8). {MM}—inserts the numeric month with a zero added to single-digit months (08). {MMM}—inserts the abbreviated 3-letter month (Aug). {MMMM}—inserts the full name of the month (August).
Scan Configurations The scan configurations are where you select the scanning resolution, brightness, mode (color, black & white, or grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. Select the scan configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here.
In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced Settings, and Redaction Settings tabs are always available. When the Visioneer Acuity module is installed, the Acuity Settings tab will also be available for all destinations. Based on the selected destination, additional settings tabs may also be available.
Brightness—sometimes an image is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. Increasing or decreasing the brightness makes the scanned image lighter or darker. Contrast—the difference between the lighter and darker portions of the image. Increasing the contrast emphasizes the difference between the lighter and darker portions, decreasing the contrast deemphasizes that difference.
• • Reduce Moiré patterns—moiré patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce moiré patterns will limit or eliminate moiré patterns in the scanned image. This option is only available when scanning in Color or Grayscale at lower resolutions, and when the scanner supports this feature.
Advanced Settings Tab Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. • • • Color saturation—the strength or purity of a color. This option is only available when the selected scan mode is Color. Color hue—the color your eyes see as reflected from the image.
Please refer to the technical note, at the end of this section, for information about how this setting works with other options in the OneTouch Scan Configuration you are modifying. Enable redaction—select this option to enable redaction when scanning. You might use this option if you want to remove a logo or image that appears on each page that you are scanning. You can choose what color to fill in the redacted area in the scanned image, and set multiple areas.
Click one time on the default value, 0.00 in each field, to enable the control box for you to input the start position and redaction area size. The units of measurement is displayed on the lower-right corner next to the Paper size field. • • • • From left—input the upper-left corner start position measured from the left-side of the page. From top—input the upper-left corner start position measured from the top of the page. Width—input the width of the area to be removed.
Preview—this color field shows the actual color that will fill the redaction area in the final scanned image. When scanning in color, the Preview field will match the Color field. When scanning in Grayscale, the preview field will show the gray version of the color you selected, and that color will be in the final scanned image.
File Formats The available file formats, in the Select format panel, are based on the selected destination for scanning. For example, if scanning to the destination Transfer to Storage, all file formats are available as the files are saved directly to a folder without opening any application. If the destination is an application, such as Microsoft’s Paint, only the file types the application supports will be available in the Select format panel.
Image Formats Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the format panel will change the BMP icon to the selected image format icon. BMP—the *.
Right-click on the JPG icon to access the JP2 image format. When you select JP2, the format panel will change the JPG icon to the JP2 format icon. JPG—the *.jpg (joint photographic experts group) format is a common image format for transferring pictures electronically, such as posting to a website or sending via email, as JPG image files are smaller than BMP and TIFF files. You can change the level of compression for the picture file to have better quality or a smaller file size. JP2—the *.
Right-click on the PDF format icon to change the image quality or select the option to make the scanned PDF file PDF-A compliant. PDF—the *.pdf (portable document format) image format is often used to create images of text pages. The image compression of PDF files creates relatively small file sizes when scanning multiple page files in color. While the TIFF image format also supports multiple page files, when scanning in color the TIFF files are often too large to be transferred electronically.
Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select. Detailed information about these text file formats, and instructions for setting up the OCR options, are in the section Scanning with Optical Character Recognition (OCR) on page 124. To select a file type for the text format: 1. 2. Select the Destination Application.
Configure Before Scan You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning interface opens before the scanning starts. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the OneTouch Properties window for that button. 1. Open the OneTouch Properties window. 2.
Canceling a Configure Before Scan 1. Click Cancel in the scanning progress window. 2. The following window will open asking if you want to cancel the entire job. • • Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
Open Scanned Document(s) Select the destination Open Scanned Document(s) to have the scanned document open automatically when scanning is complete. Supported file types—all file formats are available when scanning to the Open Scanned Document(s) destination. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 74 to see a list of text file formats that are available when OCR is installed.
Transfer to Storage With Transfer to Storage, you can scan documents and save them in a folder in one step. Supported file types—since the files are saved directly to a folder on the computer or server, all file formats in OneTouch are available. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 74 to see a list of text file formats that are available when OCR is installed.
• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.
1. 2. Right-click on the folder you want set as the scan destination. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click on the setting you want the Storage location to be updated with. • • • For all configurations—select this option to have the storage location, in all scan configurations Storage Options tabs, updated to use this location. Note that the storage Link Properties location will also update to use this location.
2. 3. 4. Open the OneTouch Properties window. Select Transfer to Storage as the Destination Application. Click the New button. 6. 7. The Scan Configuration Properties dialog box opens. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. 8. Click the Browse button. 5.
9. Select the folder you created for storing the scanned documents. 10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration.
13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration. Scan to multiple storage folders: 1. 2. 3. 4. 84 Insert the document you want to scan to storage.
Burn to CD-ROM If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows version XP or later. Supported file types—since the files are going to be burned to a CD, all file formats in OneTouch are available. Note that text file formats are only available if an OCR module or application is installed.
6. When you are ready to burn the files to a CD, open the OneTouch Properties window, select Burn to CD and then click the Properties button. 7. 8. Make sure a blank CD is in the CD burner. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the OneTouch files on the CD.
Printer or Fax The availability of printers and/or faxes in the OneTouch destination list depends on whether or not you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax documentation, for setting up printers and faxes. Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only uncompressed data can be send to these devices. Destination type—printers and Faxes are classified as “Device Links”.
Click on the Device Settings tab and use the options on this tab to select settings for the device. • • • • • • • Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page.
PaperPort In the OneTouch Properties window, select PaperPort as the Destination Application for scanning. Supported file types—all image file formats are available when scanning to PaperPort. The sPDF and nPDF text file formats are only available when the OmniPage software or OneTouch OmniPage module is installed. Please refer to Text Formats on page 74. Destination type—the PaperPort destination is classified as a “Document Management Link”.
• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the PaperPort tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.
Scan to the current PaperPort folder • Select this option to have the scanned document(s) sent to the currently selected folder in the PaperPort application. The PaperPort software must be open, before scanning, for the scans to be sent to the selected folder in the PaperPort folder pane. If PaperPort is not open, this option is ignored and the scanned file is sent to the folder selected in either the OneTouch Link Properties or Scan Configuration window for PaperPort.
SharePoint The SharePoint destination link allows scans to be sent directly to a SharePoint site from OneTouch. Please contact your SharePoint site administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the SharePoint sites and user accounts are outside the scope of this document.
3. Click on the SharePoint tab and fill in the fields with the information for your SharePoint site. • • Protocol—select which protocol you want to use to transfer the scan to the server. • • • • • SharePoint URL—input the full URL path of the SharePoint site without the http(s):// designation and actual page. This path should include everything except the destination folder. For example, if the web browser URL displays http://sharepoint.site.com/IT/common/shared documents/default.
SharePoint Link Log Viewer The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only. Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed.
FTP Transfer The FTP Transfer destination link allows scans to be sent directly to an FTP server from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the FTP server and user accounts are outside the scope of this document.
3. Click on the FTP Transfer tab and fill in the fields with the information for you FTP server. • • Protocol—select which protocol you want to use to transfer the scan to the server. • • • • Host—input the internet or intranet path of the server where you want to send the scanned documents. you do not need ftp:// at the beginning. For example, ftp.company.com Port—input which port to use with the selected protocol.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed. After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. Click on the Properties button to open the Log Viewer from the FTP OneTouch Link Properties window.
SMTP The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP server settings and user accounts is outside the scope of this document.
3. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server. • • Protocol—select which protocol you want to use to transfer the scan to the server. • • • • • • • Host—input the internet or intranet path of the server where you want to send the scanned documents. For example, smtp.company.com Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol.
SMTP Link Log Viewer The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only. Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed.
Email Applications Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email message. You then fill in the recipient email address(es) and send the message. You need to have configured an email application before you can scan to it using OneTouch. If you do not have your email application set up prior to scanning, the default Windows email application will open and ask you to configure your user information.
Email Properties Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the OneTouch destination list. • • Folder for storing attachments—click the Browse button to change the location using the Windows file browser, or type a location directly in the field.
Text Editors Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text in the scanned image into editable text using Optical Character Recognition (OCR). Supported file types—the text file formats and destination applications are only available if an OCR module or application is installed. Please refer to Text Formats on page 74 to see a list of text file formats that are available when OCR is installed.
Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by their icons in the list. • • Add application—click this button to open the Add Text Based Link dialogue so you can add other text editing applications to OneTouch. Delete application—select an application in the list then click this button to remove the application from the OneTouch destination list.
Adding Text Editor Applications to OneTouch 1. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.
• 5. 6. 7. Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will not be able to edit the text the file. The application you are adding must be able to open *.pdf files. The options you select at Step 4 determine the page format icons in the OneTouch Properties window for that group of applications. Refer to the documentation you received with the application to see which text formats the application accepts.
Still Image Client If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. Supported file formats—you cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning. Destination type—the Still Image Client destination is classified as an “Event Forward Link”.
4. A dialog box opens for you to select the application to use for scanning. Select the application you want in the box and click OK. Now the application you selected opens and you can continue scanning using that application’s interface. Technical Note If the scanner scans and sends an image to an application without prompting you to choose an application to run, the control panel options for your scanner’s events are automatically set to run a specific program when an event is initiated.
Image Editors Image editors include Microsoft Paint and other drawing and graphics applications. Supported file formats—the available file formats are based on the selected destination application. For example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF or JP2 as Paint cannot open those two file types. Please refer to Image Formats on page 72 for more information on which image formats OneTouch supports.
Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. • • Add application—click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to OneTouch. Delete application—select an application in the list then click this button to remove the application from the OneTouch destination list.
Adding Image Editor Applications to OneTouch 1. To add another application to the list, click the Add application button. The Add Simple Image Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.
PDF Applications PDF destinations are applications that can open and/or edit the Adobe PDF file format. Supported file types—applications in the PDF destination group support the *.pdf file format. When the OmniPage module or software is installed, OneTouch includes an option to scan as sPDF or nPDF. Selecting either of these two formats still creates a *.pdf file, but the “s” and “n” letters indicate that OCR will process the image before sending the file to the PDF application.
3. Click on one of the default text editors such as WordPad. 4. 5. Click on the Properties button. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 6. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box.
8. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list. This PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to search or edit the text in the final file. The application you are adding must be able to open *.pdf files. Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer.
Send to Application The Send to Application link allows you to select any application on your computer as the scan destination. Supported file types—all file formats in OneTouch are available when scanning to this destination. After you configure the link, as described below, make sure you select a file format that the application can open. Please refer to Text Formats on page 74 to see a list of text file formats that are available when OCR is installed.
To configure a destination application for the Send to Application link: Send to Application OneTouch Link Properties window 1. 2. 3. 4. 5. 6. 7. Send to Application Scan Configuration Properties window Click Browse to open the Windows file browser and navigate to the location of the application’s executable (*.exe) file. In most cases, the application’s directory is located in the programs directory on the C:\ drive.
Configure advanced features—select this option to change the default settings for this link. Only advanced users and application developers should modify these settings. Send to Application OneTouch Link Properties window • • • • Send to Application Scan Configuration Properties window Launch application for every image—when this option is selected, the application will open one time for each image scanned.
Scanning to Multiple Destinations Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch simply distributes the final scan to several destinations. This option is enabled separately for each OneTouch button. 1. Open the OneTouch Properties window and click on the Options tab. 2. 3. 118 Select Enable scanning to multiple destinations, then click back on the configuration tab.
4. 5. If any of the destinations you select have global configuration properties, the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on the Properties button to open the OneTouch Link Properties window to configure the destinations. Each destination that has global properties will be represented by its configuration tab in the OneTouch Link Properties window.
6. 7. 8. Select the scan configuration you want to use for scanning in the Select configuration list. Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options. Each destination that has per-scan configuration properties will be represented by its configuration tab in the OneTouch Scan Configuration Properties window.
Scanning with Job Separation Use job separation to have OneTouch create a new file each time a separator is detected when scanning a multiple page batch. For example, if you want to scan financial statements from several different banks, you can place a stack of statements in the scanner and OneTouch will separate each statement into a different file based on your selected job separator. 1. Open the OneTouch Properties window. 2.
5. Click on the option Use job separator when scanning multiple pages. 6. Select one of the two job separation options: When a blank page is detected—a new file will be created after a blank page is fed through the scanner. The blank page is discarded from the scanned image and the new file starts with the next page in the document stack. Place a blank page, in the document you are scanning, at each place where you want a new file created when scanning is complete.
The options on the Page Settings tab, in the Scan Configuration Properties window will affect the job separation options as described below: Skip blank originals • • • The Sensitivity you set for this feature is the one that is used when scanning. The sensitivity level you set in the Options tab will be ignored.
Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution.
4. Press or click the OneTouch button you set to scan with OCR. Your scanned pages appear in the Destination Application with the text ready for editing and other text processing. Text Formats You select the text format option by clicking on the text icon on the OneTouch Properties window. This is the text format icon. This example of the text format icon is sPDF. Selecting the text format option also selects OCR processing as an automatic step for scanning.
2. Right-click on the text format icon. Example menu for the text format when the Destination Application is Microsoft Word. 3. Example menu for the text format when the Destination Application is a Storage location. Choose the file type that you want for the text format. Your selection of a file type pertains only to the Destination Application currently selected on the OneTouch Properties window. Other Destination Applications that have a text option selected as the Page Format are not affected.
Normal PDF—the.pdf file format used by Adobe Acrobat. This format converts scanned text into a PDF with the text ready for editing in a PDF editing program. Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings are: • Minimize Size—smallest file size, lowest image quality. • Normal—medium file size, some loss of image quality. • Maximize Quality—largest file size, no loss of image quality.
Selecting OneTouch OmniPage OCR Options The software you installed for your scanner includes a set of advanced OCR options integrated with OneTouch. NOTE: the OCR options apply globally to all the OneTouch Destination Applications that perform OCR. For example, if you select the OCR options for Adobe Acrobat, they also apply to WordPad. To select OCR options available from OneTouch: 1. 2. 3. 4. Open the OneTouch Properties window.
The OCR Tab The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing. 1. Choose the options you want from the OCR window. • Languages in Document—click on the language(s) in list that correspond to the languages in the documents to be scanned. You can click on multiple languages. These are the languages that will be recognized during the OCR process.
• 2. User Dictionary—a user dictionary is your personal dictionary with words that you want the OCR engine to reference for better accuracy when converting the document into editable text. For example, if you scan documents with highly technical terms or acronyms not found in typical dictionaries, you can add them to your personal dictionary. You can also add names that you expect to be in the documents too.
To create a personal dictionary: 1. 2. 3. 4. 5. 6. 7. Open any word processing program, such as Microsoft Word, WordPad, or Notepad. Create a new document in the word processing program. Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell the words correctly as they will be used for spellchecking.
8. Click Add New. The Add New User Dictionary window opens. 9. Click the drop-down arrow for Files of type and choose Text Files (.txt). 10. Select the file you just created for your user dictionary and click Open. In the example above, the file is named USERDIC1. 11. The text file now appears on the list of user dictionaries that you can use for spellchecking. 12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label [current] is added to the name.
To edit a user dictionary: 1. On the Add New window, select the dictionary to edit and click Edit. The Edit User Dictionary window opens. It lists the words currently in the dictionary. The following example shows the words OmniPage and OneTouch are in the user dictionary named MyDictionary. 2. To add a new word to the list, type it in the box for User Word and click Add. If the word includes any spaces before or after it, those spaces are removed and the word is added to the list.
6. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary Files list and click Export. The Export User Dictionary window opens. 7. Select the dictionary file to export and click Save. The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other programs. The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents.
1. Click the Format tab and choose the options you want for both the input and output formats. Input Format Options • • • • • Automatic—choose this option to let the OCR process determine the format of the pages. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table. The OCR process will then determine if text is in columns, an item is a graphic or text, and tables are present.
• 2. 136 Retain fonts and paragraphs—this output format retains the font and paragraph styling, including graphics and tables without columnized text, but does not retain layout formatting. If the document is being scanned as an Excel spreadsheet, each detected table or spreadsheet becomes a separate worksheet, while other content is placed on the last worksheet. • Flowing page—this format preserves the original layout of the pages, including columns.
OneTouch with Visioneer Acuity Technology The OneTouch software you received with your Xerox scanner now includes the Visioneer Acuity technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images. Scan configurations with Acuity options work with OneTouch scan settings to produce the best quality images.
1. Open the OneTouch Properties window. 2. Click the New button to create a new configuration, or select one of your custom configurations you created earlier and click the Edit button. Click the Acuity Settings tab to see the new Acuity settings. 3. 4. 5. 6. 138 Choose the Visioneer Acuity options for the scan configuration. Click the drop-down arrow to choose the type of Acuity settings to use for the new scan configuration.
• • • • • • • Auto detect color—Determines if a document contains color or not and produces the appropriate scanned image. Typically, Auto Color Detect is used when you have a stack of pages to scan, some color and others not. Instead of you having to change the scan settings from Color to Black&White and back again, the scanner can choose the correct settings automatically. Skip blank originals—Recognizes when a page is blank and removes its image.
7. Click OK or Apply to add the Acuity options to your scan configuration. The Acuity icon on the top of the OneTouch Panel and on the scan configuration remind you that the scan will use the Acuity settings. The summary of the scan settings also indicates Acuity settings.
Hardware Properties 1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox scanner. 3. Click the Properties button.
Device Settings Please refer to Device Settings on page 186 Driver Settings Please refer to Driver Settings on page 187 142 Xerox® DocuMate® 3115 User’s Guide
Scanning from TWAIN and WIA 7 This chapter includes: • Accessing the Scanner Interface on page 144 • Scanning on page 145 • Using the Preview Window on page 147 • Document Source Configuration on page 155 • Summary on page 159 • Presets on page 160 • Document Settings on page 165 • Image Enhancements on page 172 • Driver Configuration on page 184 • Hardware Properties and Interface Behavior on page 186 Xerox® DocuMate® 3115 User’s Guide 143
Accessing the Scanner Interface Every scanning application will access the scanner using a different method. Below is a brief list of common applications and how to initiate a scan from within that application, including some of the applications which may have been provided with your scanner. Please refer to the application’s user guide for instructions on using the application and accessing the scanner.
Scanning Some features described herein may not be available for the current scanner. Please disregard any information about features that you do not see in the interface for your scanner. NOTE: Visioneer Acuity must be installed for the image processing options, described in this document, to be available in the interface for your scanner. Only features that are appropriate for your scanner will be enabled after Visioneer Acuity is installed.
You can also click on the Preview button to open the preview dialogue for you to scan a preview image and set custom scan regions. NOTE: You can lock or unlock the scanner’s interface from the driver configuration options for your scanner. The instructions for changing this setting are in the Driver Settings section of this guide. If you are unable to change this setting the option may have been set by your system administrator. Please contact your system administrator for more information.
Using the Preview Window Clicking the Preview button will display the preview window for the scanner interface. Use the preview option if you want to scan and display a sample image that reflects the current settings in the main interface. After the preview is displayed, you can then adjust the settings in the main interface until you are happy with how the sample image looks. The preview window is also where you can define custom scan regions.
4. Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust the scan settings. There are some settings in the main interface, such as brightness and contrast, which will immediately update the preview image after you adjust the setting. Other settings, such as changing from color scanning to black and white scanning, will not automatically update the sample image.
When you scan, any settings you adjusted are automatically saved to the Last used settings preset. These settings are not retained in a preset until you click Save in the main interface to save the settings to the current preset, or save them to a new preset using the Save as dialogue. If you select a different preset from the Presets list before scanning, the changes you made will be discarded. Scan Regions You can use the preview window to create custom scan regions for the scanner to use for scanning.
5. Move or resize region 1 until the sample image area you want is within the scan region. Resize the region by clicking on one edge of the region outline and dragging the mouse. Move the region by clicking in the region then dragging the mouse. Please refer to Move, Resize, or Delete Regions for detailed instructions. 6. Create additional scan regions as needed by clicking anywhere in the sample image, hold your mouse button down, and then drag your mouse to create a scan region.
8. In the main scanner interface click Save to save the regions to the current preset, or save them to a new preset using the Save as dialogue. The Summary area in the main interface will indicate when custom regions have been defined in the preview window. Click on View or modify custom regions in the summary area to display the preview window. 9. Click Scan in the main interface to scan using the custom regions. 10.
Move, Resize, or Delete Regions Moving regions – to move a region, place your mouse cursor over the region you want to move. The region will highlight indicating that it is the active region under the mouse cursor. Click on the region and drag the mouse to move the region. Resizing regions – to resize a region, place your mouse cursor over the edge of the region outline. The cursor will change to a dual directional arrow. Click on the line and drag the mouse to resize the region.
Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will highlight indicating it is the active region under the mouse cursor. Right-click on the region and select the delete option from the menu. Move, Resize, or Delete a Blocked Region If there is a region you cannot move or resize because another region is in the way, you can temporarily move that region behind the other regions.
Make this the first region – select this option to set the region number to 1. This option is not available if the region you right-clicked on is already at position 1. After selecting this option, all other regions will have their number update automatically as appropriate. Make this region a lower number – select this option to move the region number up one in the processing order. This option is not available if the region you right-clicked on is already at position 1.
Document Source Configuration Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
• Multi-stream—select this option to have the scanner create an image of each item scanned in • each color mode selected in the source list. Duplex—select this option to scan both sides of the item in the scanner. Note that if you deselect the Back side options in the source configuration list, this option will automatically deselect. Click the drop down menu to select the scanning options you want to use.
While the option to enable or disable Sources identical is in the source configuration list, the color mode is not the only option that can be individually configured for each source. Other options in the scanner interface, such as resolution, brightness, contrast, etc... will also be individually set for each source.
3. 4. 5. Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use for the first side. When you are done making changes for the first side, click in the source configuration list and select the color mode for the second side. That side selection will now be displayed in the top of the source configuration list (for example, “Input tray (Back side) Gray”). Click the top of the menu to collapse the list.
Summary The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located.
Presets A preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on. You can create, import, export, and delete presets. After presets have been added to the interface, click the drop down menu and select an option from the list. • • • If you select the Last used settings preset, then adjust the settings in the scanner interface, when you scan those changes will immediately save to the preset.
3. Type an new name for the preset in the name field and then click on OK in the dialogue. To delete a preset: 1. 2. Click the drop menu under Presets and select the preset you want to delete. Click the right pointing arrow button and select Delete. 3. Click Yes when prompted to confirm that you want to delete the currently selected preset. Exporting Presets 1. Click on the right pointing arrow and select Export... from the list.
2. Click on the browse button 3. Browse to a location and select the folder where you want the preset file to be saved. Click on Choose. Make sure to choose a location where you will be able to easily find the file. 4. Select the preset you want to export in the dialogue for exporting a preset. If you want to export multiple presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset name, to select multiple presets.
5. Click on Export. If you selected multiple presets to be exported, a file will be created for each preset you selected. NOTE: the software will look for duplicate preset names. If you see a notification indicating that a preset with the same name already exists, select one of the options on-screen to continue. • • • Overwrite—select this option to replace the current preset with the one you selected from the list. Keep both—select this option to keep both presets.
2. Browse to the location where the preset file is saved. If you want to import multiple presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset name, to select multiple presets. 3. 4. Click on Open. The preset will now be in the list of presets available in the scanner's interface. NOTE: the software will look for duplicate preset names.
Document Settings • Main panel—this panel contains the most commonly used scan settings. When the Basic source configuration mode is selected, this is the only panel available. Change to the Advanced source configuration mode to enable the other panels which are also described in this section. The Document settings section when the Basic document source configuration mode is selected. The Document settings section when the Advanced document source configuration mode is selected.
Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Main Panel Options Some of the options in this panel may have advanced adjustment options on a different panel in this section. When the Advanced configuration mode is selected, an icon will appear next to those features which have adjustment options on another tab. Click on one of the icons to go to the area of the interface where the adjustment options are located.
• • • • • • • Text document (for OCR) forms, letters, memos, or spreadsheets – 300 dpi Business cards or other items with small print – 300 dpi Color page with graphics or color photographs – 150 dpi Color photographs of poor quality for image enhancement – 300 dpi Color photographs for printing – 200 dpi Color photographs for email – 100 to 150 dpi Magazine page with graphics, line art, or color photographs – 200 dpi Document Size Standard document sizes Click the drop down menu and select a pre-defined
Note that some of the options in the scanner interface cannot be used when the page length will be greater than 14 or 17 inches. When you select this option, incompatible options will either be automatically disabled or the setting will simply be discarded while scanning. Straighten Image Select this option to let the scanner automatically determine if a page is skewed, then straighten its image. This option is only available if the scanner supports this feature.
The following image shows a cheque scanned in duplex mode without Merge two sides enabled, and the same cheque scanned with Merge two sides enabled. When Merge two sides is not enabled, side 1 and side 2 of the cheque are saved in two separate files (IMG_0001 and IMG_0002 respectively). With Merge two sides enabled, both sides of the cheque are in a single file (IMG_0003).
Skip Blank Originals Select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file. Typically you might use this option when scanning a stack of two-sided pages which have a number of blank sides. • Blank threshold—you can use the Threshold slider to fine tune the sensitivity of the blank image detection. The results will depend on the scan settings and the types of documents being scanned.
Image Enhancements Click on the Image Enhancements icon to select options applicable to what type of image processing you want applied for the items being scanned. • Main panel—this panel contains the most commonly used scan settings. Some of the options in this panel may have adjustment options on the other panels in this section. When the Basic source configuration mode is selected, this is the only panel available.
Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Main Panel Options Some of the options in this panel may have advanced adjustment options on a different panel in this section. When the Advanced configuration mode is selected, an icon will appear next to those features which have adjustment options on another tab. Click on one of the icons to go to the area of the interface where the adjustment options are located.
Brightness works in conjunction with Contrast for image enhancement. When you are adjusting the brightness level to improve the scanned image quality, try adjusting the contrast level as well. The contrast level is the range between the lightest and darkest parts of the image. For example, if you scanned a document with notes written in pencil, you may have to decrease the brightness level to get the handwritten notes to appear in the scanned image.
Choosing contrast values While Brightness adds the same amount of gray or white to all pixels in the image, Contrast adjusts the pixels based on the pixel color level. For instance, increasing the contrast level will add white to light colored pixels and gray to dark pixels to make the difference between color levels in the image crisper.
Black background scanners: Some scanners have a black background plate. A black background results in more precise cropping results and skew detection. However, when scanning thin paper, such as carbon copy paper or ruled writing paper, which are less than 18lb paper weight, the background may “bleed” through into the final image and make the image darker than it should be. In that case, try adjusting the brightness level between 40% and 60%, then adjust the contrast level between 60% and 80%.
Technical note: Most monitors have a gamma setting that is user adjustable. When viewing scanned images on-screen, versus printing the image, the gamma setting of the monitor may affect how light or dark the scanned image looks when compared to the original. If the scanned image is too different from the original image, or if adjusting the scanned gamma level does not modify the image how you want, try adjusting the monitor's gamma level.
Mirror Image The Mirror image option flips the image left-to-right. Bit Depth Reduction The Bit depth reduction options are only available when scanning in black and white. Click the drop down menu and select an option from the list. Threshold and Dynamic threshold Threshold enables you to set what level of light or dark to look for on a page. When scanning in black and white, everything on the page is set to either white pixels or black pixels in the final image.
Error diffusion, Bayer, and Halftone pattern Error diffusion, Bayer, and Halftone patterns are the intentional application of noise (dithering) in the image to help alleviate banding when scanning in binary (black and white) mode. For example, if you scan a color photo in black and white, the image file will have large blocks of black and white and the image barely recognizable. Dithering the image creates a black and white image that is recognizable.
Color Dropout Color dropout tells the scanner and software to remove a specific color from the image. You can choose either Red, Green, or Blue, or define a custom color, to be dropped out of an image. To input a custom color using its RGB value, select Custom in this list and then input the values for R, G, and B in their appropriate boxes, where R, G, and B are numbers from 0 to 255. Tolerance—use the slider to adjust the precision of the color dropout.
Advanced Panel Options The options in this panel may also appear in the Main panel, but with additional settings for you to fine-tune the feature you've selected. Select the Advanced source configuration mode to show this panel. Despeckle This option removes speckles from the background. Speckles are small spots on an image that the scanner interpreted as a valid part of the document.
Moiré Reduction Moiré patterns are wavy or rippled lines that may appear in the scanned images of newspapers and magazines, and sometimes scanned images of photos, line drawings, and color scans of textured paper. Select the Moiré reduction option to have the driver attempt to find and remove moiré patterns from the image. Please note that when Moiré reduction is enabled the scanner may scan slower as the image is checked for moiré patterns. This option is only available when scanning in Color or Gray.
Driver Configuration Use the Driver configuration section to configure the add-on modules, select interface options, and view the scanner hardware properties. When the Advanced configuration mode is selected, a scanner panel option will be available for you to change any hardware settings that may be available for your scanner. Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected.
Scanner Configuration The scanner configuration tab shows the hardware information for your scanner. Power adjustments: • • • • • Power off—input the number of minutes you want the scanner to wait before it turns itself off. Click the green enter button to save any changes in the power off field. Click the red reset button to reset to the default timeout value. Reset device—click this button to revert the scanner hardware back to the scanner’s firmware defaults.
Hardware Properties and Interface Behavior You can use the scanner’s properties page to keep track of scanner maintenance, change some of the hardware options, configure the scanner interface behavior, and adjust application options that may be available for your scanner. To open the scanner hardware properties page: • • • Windows 7 and 8—from the Windows Control Panel, open Hardware and Sound and then Devices and Printers. Right-click on the scanner and then select Scan properties from the list.
• • • Serial number—the scanner’s unique identification number. LLD version—the scanner’s base driver version. This is not the OneTouch software revision, TWAIN or WIA driver versions. Driver version—this is the version of the scanner’s TWAIN driver. Power Settings • Power off—input the number of minutes you want the scanner to wait before it turns itself off. • Click the green enter button to save any changes in the power off field. Click the red reset button to reset to the default timeout value.
General • Lock settings—this option prevents the user from making changes to the options in the scanner interface. When the interface opens, only the scanning Presets will be available for a user to select and use for scanning. • Default preset—select the preset you want to have be the default displayed options in the scanner interface each time it opens. TWAIN Driver • • • • • • Auto transfer—scanning and transfer starts when the scanner detects paper.
Application Settings OneTouch Settings • Turn on AutoLaunch™ for front-feed scanning—select this option to have the scanner automatically • start scanning when an item is inserted in the front of the scanner. Function—select the One Touch function number that you want to use for automatic front-feed scanning. Select Current to always use the current function number shown on the scanner display.
Xerox® DocuMate® 3115 User’s Guide
Maintenance 8 This chapter includes: • Safety Precautions on page 192 • Clearing Paper Jams on page 193 • Cleaning the Scanner on page 194 • Replace the ADF Pad Assembly on page 197 • Replacing the Roller Assembly on page 199 • Troubleshooting on page 201 • Uninstalling Your Scanner on page 204 • The Xerox DocuMate 3115 Scanner Specifications on page 206 • The Xerox DocuMate 3115 Parts List on page 208 This section contains information about maintenance, troubleshooting, uninstalling, scanner specificatio
Safety Precautions When servicing the scanner you should take the following precautions to ensure your safety and prevent damage to the scanner. Do These • Wear protective gloves when cleaning the scanner with Isopropyl rubbing alcohol. Rubbing alcohol may irritate sensitive skin. • Only perform scanner maintenance as described in this chapter. • Keep the scanner and cleaning supplies away from any open flame or heat source as any form of alcohol is flammable.
Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning dialog box opens after a few moments. 1. Pull the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover. 2. Remove the jammed paper and close the cover. To reduce the number of paper jams, smooth and straighten the paper before scanning and adjust the guides to the paper size, and insert the paper evenly into the ADF.
Cleaning the Scanner Cleaning the inside of the scanner helps to keep your scanner operating at optimum performance. You should clean the inside of the scanner at least once a week or after 5,000 pages have been scanned. If you are getting frequent paper jams, multiple pages feeding at the same time, or if you’re seeing lines in the scanned image, it is time to clean the scanner. Cleaning the Scanner Body 1. 2. Wet a soft cloth with some isopropyl rubbing alcohol (95%).
4. Wipe clean all of the rollers in the scanner. Be careful not to snag the cloth on the paper sensor. Paper Sensor Rollers (located in both the body of the scanner and under the scanner lid). 5. Close the cover when you’re finished. Cleaning the Docking Station Cleaning the Input Tray: 1. 2. Wet a soft cloth with some isopropyl rubbing alcohol (95%). Wipe down the input tray with the cloth. Cleaning the Roller and Pad Assembly: 1. 2. Wet a soft cloth with some isopropyl rubbing alcohol (95%).
3. Press down on the two latches on the back of the docking station and lower the rear cover. 4. 5. Wipe the feed roller from side to side. Rotate the roller to clean its entire surface. Wipe the ADF pad from top to bottom. Be careful not to snag the cloth on the springs on either side of the pad. 6. Wipe clean all plastic surfaces, then close the rear cover.
Replace the ADF Pad Assembly The ADF pad will wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. You received a replacement pad in the original scanner box, and you can also order a new one. See the The Xerox DocuMate 3115 Parts List on page 208 for ordering information. 1. From the back of the scanner, lower the input tray. 2.
4. Reverse the procedure to replace the new pad into its slots. 5. Close the rear cover when you’re finished.
Replacing the Roller Assembly After extended use, the roller may wear out and may need to be replaced. It is a userreplaceable part and can be reordered. Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. A worn roller should be replaced to avoid damage to the scanner’s internal parts.
5. 6. 7. Discard the worn roller. It cannot be repaired. Before installing the new roller, clean any dust that may have gotten on it during shipping. Insert the right end of the roller into its housing socket in the scanner. 8. Align the lock tab, on the orange lock flange, with the slot in the scanner. 9. Rotate the lock tab into the slot on the scanner. 10. Press down on the lever to lock the roller in place. The lock will “click” into place when it is secure.
Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation disc. The Readme file contains additional information that may help you diagnose problems with the scanner. If you try the troubleshooting procedures described in this section and in the Readme file, and the scanner still has problems, visit our web site at www.xeroxscanners.com for additional technical information. Problem: The scanner won’t scan.
Problem: The paper jams the ADF. To reduce the number of paper jams, smooth and straighten the paper before scanning, and adjust the guides to the paper size. Paper fed into the ADF at an angle can cause the feed mechanism to jam. If paper jams are occurring more frequently, try cleaning the roller with a soft cloth dampened with Isopropyl rubbing alcohol. Excessive dust on the roller can make it appear worn and will cause issues feeding paper. See Cleaning the Scanner on page 194 for cleaning instructions.
Error Light Troubleshooting Codes The status light indicates the current state of the scanner. Descriptions of the most common patterns are listed below. Contact Xerox Technical Support if you experience a different blinking pattern. Normal Operation • • Steady green: indicates the scanner is ready to scan. Steady red: the scanner is busy or it is not connected to the computer. If a calibration has been initiated, the scanner is busy calibrating. Blinking red: the scanner is reporting an error.
Uninstalling Your Scanner Use the options in the Windows Control Panel to remove the scanner driver and modules, and any other software provided with the scanner. Please leave the scanner’s USB cable plugged into the computer while uninstalling the scanner driver. Unplug the USB cable when directed to do so in the instructions below. Open the list of installed programs in the Windows Control panel.
Depending on the method of installation, and your scanner model, there may be multiple entries for Visioneer Acuity in the installed programs list. The additional entries in this list are the image processing libraries needed to support various scanner models. These additional items will be called “Visioneer Acuity Assets” followed by a version number. In the scenario described here, when you want to uninstall Visioneer Acuity make sure you select and uninstall Visioneer Acuity.
The Xerox DocuMate 3115 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method Scanning specifications Scanning Speed (Input Tray) Scanning Speed (Front Feed) Capacity Paper Thickness Image Sensor Light source Interface Scanner body dimensions Width Depth Height Docking Station dimensions Width Depth Height Weight (Scanner body only) Weight (With Docking Station) Operating temperature Relative humidity Power supply AC Power cord USB Power Cord Scanner Rating
Power consumption < 12 Watts (during operation) < 5 Watts (on standby) USB cable Mini-USB connector, 1850 mm, 28AWG, with core, RoHS compliant Safety and agency certifications UL, C-UL, FCC Class B, CE, RoHS, ENERGY STAR Supported Operating Systems Microsoft Windows - 32-bit XP (Service Pack 2 or 3) - 32-bit or 64-bit Vista (Service Pack 1 or 2) - 32-bit or 64-bit 7 - 32-bit or 64-bit 8 Scanner Drivers TWAIN, WIA Bundled Software Visioneer OneTouch Nuance PaperPort® Nuance OmniPage® Nuance PDF Converter®
The Xerox DocuMate 3115 Parts List Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 3115 scanner.
Regulatory Information A This chapter includes: • Basic Regulations on page 210 • Copy Regulations on page 212 Xerox® DocuMate® 3115 User’s Guide 209
Basic Regulations United States (FCC Regulations) This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.
This machine is certified as Class 1 LED product. This means that this machine does not produce hazardous laser radiation.
Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: 2. 3. 4. 5. 6. 7. 8.
9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc.
Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.
Compliance Information B This chapter includes: • Product Recycling & Disposal on page 216 • Energy Star for the USA on page 217 Xerox® DocuMate® 3115 User’s Guide 215
Product Recycling & Disposal USA & Canada If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities.
Energy Star for the USA Energy Program Compliance The Xerox® DocuMate® 3115 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors.
Xerox® DocuMate® 3115 User’s Guide
Index A Actual size, 88 Add Application, 105, 111, 113 ADF pad assembly replace, 197 Advanced device settings, 88 Advanced Settings tab, 67 Apply button, 59 Aspect ratio, 88 Auto source, 155 AutoCrop, 171 Automatic color detection, 156, 169 Automatic cropping options, 167 AutoRotate image, 88 B bit depth, 206 Bit Depth Reduction, 179 Black and White, 155, 156, 179 Black Level, 183 Black&White mode, 64, 66 BMP file format, 71, 72 Brightness, 65, 174, 177 Burn to CD, 85 Destination application, 85 Button Tab
flowing page, 136 Format tab, 134 G Gamma, 67, 177 Grayscale, 155, 156, 176, 177, 179 Grayscale mode, 64 H Halftone Pattern, 180 Hardware properties, 57 Height threshold, 170 HTM file format, 106 htm file format, 126 HTML Document, 126 HTML page, 106 Hue, 67 I Image Documents Properties, 110 Image Editors, 60 Image Enhancements, 172 Image file formats, 72 Improvements and Settings, 65 Instant Delivery, 61 Internet Options, 102 Invert Image, 66 Invert image, 178 J JPG Image quality and file size, 73, 74
options, 63 Optical Character Recognition (OCR), 60, 74, 124 Options tab, 60 P Page Settings tab, 65 Page size, 168 paper jam, 193, 199 Paper size, 65 PaperPort, 41 PDF Image quality and file size, 73, 74 PDF applications, 60 PDF Destinations, 112 PDF file format, 60, 71 Perform color correction, 181 Perform edge cleanup, 171 Pixel, 174, 177, 179, 182 Presets, 160 Properties button, 59 R Recognition Quality, 130 Redaction tab, 67 Reduce Moiré Patterns, 66 Refresh button, 59 Register, 44 Reject Character,
TXT file format, 58, 124 U Updates, 44 USB cable, 38 Use languages and dictionaries to improve accuracy, 129 Use MRC, 127 user dictionary edit, 132 new, 130 User Guides, 43 W White Level, 183 Word Document, 126 X xls file format, 126 222 Xerox® DocuMate® 3115 User’s Guide
