OneTouch 4.
Design © 2014 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design® and DocuMate® are registered trademarks of Xerox Corporation in the United States and/or other countries. BR1506 Content © 2014 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch® logo are registered trademarks of Visioneer, Inc.
Table of Contents 1 Safety Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Scan from the Flatbed Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Supported Document Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Scanning Interfaces . . . . . . . . . . . . .
Table of Contents Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Still Image Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Image Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100 Image Documents Properties . . .
Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154 Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158 Image Enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161 Disabled Options in this Section . . . . . .
Table of Contents USA & Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206 European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206 Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Table of Contents 8 Xerox® DocuMate® 4830 User’s Guide
Safety 1 This chapter includes • Safety Introduction on page 10 • Operational Safety Information on page 11 • Electrical Information on page 12 • Emergency Power Off on page 13 • Maintenance Information on page 14 • Product Safety Certification on page 15 • Environmental Health and Safety Contacts on page 16 Xerox® DocuMate® 4830 User’s Guide 9
Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • Always follow all warnings and instructions that are marked on or supplied with the equipment.
Electrical Information Warning - Electrical Safety Information 1. 2. 3. 4. 5. 6. 7. 8. 9. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice. The socket outlet shall be installed near the equipment and shall be easily accessible. Use the power cable that is supplied with your machine.
Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water. • Any part of the machine is damaged.
Maintenance Information 1. 2. 3. 4. 5. 6. 14 Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not carry out any maintenance on this product which is not described in the customer documentation. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could cause a dangerous condition. Use supplies and cleaning materials only as directed in this manual.
Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Standard UL60950-1 (USA) CSA 22.2 No.
Environmental Health and Safety Contacts Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: 1-800-828-6571 Europe: +44 1707 353 434 16 Xerox® DocuMate® 4830 User’s Guide
Welcome 2 This chapter includes: • What’s in the Box on page 18 • System Requirements on page 19 • Documentation on page 20 • The Xerox DocuMate 4830 Scanner on page 21 Your new Xerox scanner can quickly scan stacks of documents with the Automatic Document Feeder (ADF), or single items on the Flatbed glass.
What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.
System Requirements Pentium 4 PC or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • • • Microsoft® Windows® operating system: – 32-bit Windows XP (Service Pack 1 and 2) – 32-bit or 64-bit Windows Vista (Service Pack 1) – 32-bit or 64-bit Windows 7 – 32-bit or 64-bit Windows 8 / 8.1 The scanner is compatible with Service Pack 3 for Windows XP, Service Pack 2 for Windows Vista, and Service Pack 1 for Windows 7.
Documentation The following printed documentation is provided in the box: • Installation guide—abbreviated scanner setup and installation instructions. • Technical support card—contact information for technical support and customer service, and a brief overview of our standard product warranty. • Warranty card—the warranty card is provided for users in Russia and should be filled in as described on the card. For all other users, please dispose of this card in paper recycling.
The Xerox DocuMate 4830 Scanner 3 1 2 6 4 7 9 5 1 Input Tray 6 Output Tray 8 2 Paper Guides 7 Paper Stop 3 ADF Cover 8 USB Port 5 4 Scanner Lid Control Panel 9 Power Jack Input Tray—Holds documents in the Automatic Document Feeder (ADF) for scanning. Paper Guides—Adjust to support various document widths. ADF Cover—Pull to open the Automatic Document Feeder. Scanner Lid—Lift lid to place an item on the flatbed glass for scanning. Control Panel—OneTouch scanning controls and status light.
Xerox® DocuMate® 4830 User’s Guide
Scanner Setup 3 This chapter includes: • Unpack and Assemble the Scanner on page 24 • Connect the Scanner Power Cord on page 26 Xerox® DocuMate® 4830 User’s Guide 23
Unpack and Assemble the Scanner 1. Remove any shipping tape from the scanner body, input tray, and output tray. Peel off the protective plastic film from the control panel. 2. Open the automatic document feeder cover and remove any tape or protective foam from inside the feeder. Close the feeder cover when you are finished. 3. Lift the scanner lid.
4. Remove any tape and protective foam from around or on the flatbed glass. 5. Slide the locking tab to the unlocked position. 6. Close the scanner lid when you are finished.
Connect the Scanner Power Cord Note: Only use the power supply (HEG42-240200-7L made by HiTron or DA-48M24 made by APD) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 1. 2. 26 Plug the power supply into the power port on the scanner. Plug the power cord into the power supply and into a wall outlet.
Installation 4 This chapter includes: • Before You Begin on page 28 • Install the Software and Connect the Scanner on page 29 • Installing Additional Applications on page 35 • View the User Guides on page 36 • Register Your Scanner on page 37 Xerox® DocuMate® 4830 User’s Guide 27
Before You Begin Please make sure of the following before you begin installation: • If you are prompted to reboot during installation, please select "No". Finish installing the rest of the software, then close all open windows and reboot your computer. • The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner.
Install the Software and Connect the Scanner 1. 2. Start Microsoft Windows and make sure that no other applications are running. Insert the installation disc into your computer’s DVD-ROM drive. The disc automatically starts. 3. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. The disc’s Main menu window opens. Note: If the disc does not start, check the following: • Make sure the disc drive’s door is completely shut.
4. On the Main menu, select Install software. 5. Make sure the boxes for Scanner Driver and Visioneer OneTouch are selected, as well as any other applications you want to install. Note: The software provided with your scanner may differ slightly from the list shown in the window. 6. 30 Click Install now.
Installing the Scanner Driver The scanner driver installation will start first. 1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next. 2. 3. 4. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted window. The software will now be installed.
Connect the USB Cable and Turn on the Power 1. Remove any tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Check your computer’s manual for USB port locations. 3. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection. Turn on the scanner power. The status light comes on and flashes indicating that the scanner is receiving power.
4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 5. 6. Click OK to complete the installation process. Click Close on the Installation Complete window to close and exit the driver installer.
Installing Visioneer OneTouch The Visioneer OneTouch software installation will start automatically after you click Close on the driver Installation Complete window. 1. Click Next on the Welcome to the OneTouch Setup Wizard. 2. 3. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and OneTouch will not be installed.
Installing Additional Applications Your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s Main menu and click Install software. 2. Select the additional applications you want to install, then click Install now. 3. Follow the instructions on the screen to install each of the additional applications.
View the User Guides 1. Return to the disc’s Main menu and click on View user guides. 2. Click on View scanner documentation to access the scanner user guide. Click on View software documentation to access the user guides for the software applications provided with the scanner. Click the links of the guides you want to view. When you’re finished, click Main menu to return to the Main menu window and click Exit. Remove the installation disc and store it in a safe place. 3. 4. 5.
Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: You will need an active internet connection to register your scanner. If you do not have internet access you can contact our customer service department to register the scanner.
Xerox® DocuMate® 4830 User’s Guide
Loading Documents to Scan 5 This chapter includes: • Scanning from the Automatic Document Feeder (ADF) on page 40 • Scan from the Flatbed Glass on page 43 • Scanning Interfaces on page 44 Xerox® DocuMate® 4830 User’s Guide 39
Scanning from the Automatic Document Feeder (ADF) Documents to Avoid Scanning The documents in this list can be scanned, but please note that scanning documents of this type will reduce the life of the scanner. Maintenance will be required more often and replaceable parts will wear faster. These types of documents will jam more frequently and damage to the original documents may occur. If you do choose to scan these document types, do not scan large batches.
Supported Document Types You can scan the following types of documents with this scanner. • The maximum amount of paper in the input tray This is approximately 75 sheets of 20 lb (75–80 g/m2) new printer paper. • Document size • Minimum size (width x length) – 4.0 x 4.13 inches (102 x 105 mm) Maximum size (width x length) – 11.7 x 118‡ inches (297 mm x 2997 mm) We recommend scanning one page at a time when the documents you are scanning are longer than 17 inches (432 mm).
Loading Documents 1. Adjust the paper guide for the width of paper. 2. Load the stack of documents face up, with their tops into the Automatic Document Feeder. 3. You can now scan the documents using the scanner buttons, OneTouch, or one of the other scanning interfaces.
Scan from the Flatbed Glass Supported Document Types You can scan the following types of documents with this scanner. • Document size • Minimum size (width x length) – 0.50 x 0.50 inches (13 x 13 mm) • Maximum size (width x length) – 11.7 x 16.54 inches (297 mm x 420 mm) Loading Documents Use the Flatbed glass to scan documents on light weight paper, such as credit card receipts, or items that cannot be scanned with the Automatic Document Feeder, such as pages in a book or plastic cards.
Scanning Interfaces If you selected the recommended installation options, then you have several different options to scan with your Xerox® DocuMate® 4830 scanner. • OneTouch Control Panel—When you press the Simplex or Duplex button on the scanner, the scanner starts scanning using the settings for the current LED number. The scanned image is then sent to a destination on your computer or network drive. OneTouch Button Panel—Use this scan option when you want to scan from the computer screen.
Scanning and Configuring OneTouch 6 This chapter includes: • Default OneTouch Settings on page 47 • Scan from the OneTouch Button Panel on page 48 • Changing the Button Settings on page 50 • Selecting Options for OneTouch on page 52 • Scan Configurations on page 55 • File Formats on page 63 • Create Single Image Files on page 63 • Image Formats on page 63 • Text Formats on page 66 • Configure Before Scan on page 67 • Open Scanned Document(s) on page 69 • Transfer to Storage on page 70 • Scanning to Multip
The OneTouch Button Panel, that you see on the computer screen, shows the pre-set function for each button (such as Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished. The OneTouch button panel shows which application the button is configured to send images to.
Default OneTouch Settings When you installed the scanner, the software configured each OneTouch button with appropriate settings consisting of: a Destination Application, a Scan Configuration, and a File Format. The button names, such as Email or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see Changing the Button Settings on page 50 for instructions.
Scan from the OneTouch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon. To scan from the OneTouch Button panel: 1. Load the documents into the scanner. 2. Click on the OneTouch icon in the Windows notification area (at the lower right corner of the screen.) OneTouch Icon 3. The OneTouch Button Panel opens. 4. 5.
The Detail View • • • Left-click on a Destination Application icon to start scanning. Right-click on a Destination Application icon to open the OneTouch Properties. Single-click on the detailed information to open the OneTouch Properties. The Hardware View • • Left-click on the scanner icon to return to the Button view. Right-click on the scanner icon to open the scanner’s hardware properties.
Changing the Button Settings 1. 2. Click on the OneTouch icon. Right-click a button on the OneTouch Button Panel. 3. The OneTouch Properties window opens. The OneTouch Properties window will also open when you press, hold down for 3 seconds, and release the Simplex or Duplex button. Scanner button configuration tab Select a file format for your scanned images. Select the Destination Application that will open when you are finished scanning.
7. 8. 9. Select a scanning configuration in the Select configuration list. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Refer to Scan Configurations on page 55 and Configure Before Scan on page 67 for instructions on creating and modifying scan configurations. Click on OK to save the changes.
Selecting Options for OneTouch Use the Options tab to configure how OneTouch works with the selected button, such as which destinations are available, or what the file name should be. Select Button—click the down arrow and select the button for which you want to modify the settings from the list. The options you choose in this window only apply to the button you select in this list. Show all destinations—this option selects all of the Destination Application categories.
Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in the destination list, on the OneTouch configuration tab. This feature allows you to scan one time while distributing the file to multiple destinations. Please refer to Scanning to Multiple Destinations on page 109. Instant delivery—enables image transfer to the destination while scanning is in progress, provided that Create Single Image Files is also selected.
• • • • • • • • • • • • • • {hh}—inserts the 12-hour clock hour with a zero added to single-digit time values (02). {H}—inserts the 24-hour clock hour without a zero added to single-digit time values (2). {HH}—inserts the 24-hour clock hour with a zero added to single-digit time values (02). {m}—inserts the minute without a zero added to single-digit time values (7). {mm}—inserts the minute with a zero added to single-digit time values (07).
Scan Configurations The scan configurations are where you select the scanning resolution, brightness, mode (color, black & white, or grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. Select the scan configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here.
Based on the selected destination, additional settings tabs may also be available. If you see one of these additional settings tabs please refer to the appropriate section, as listed below, for instructions on configuring these destination specific options. • Use the Storage Options tab to choose the storage folder for scans sent to the Transfer to Storage destination, as described on page 70. • Use the Device Settings tab to configure Fax and Print destinations, as described on page 78.
Page Settings Tab The options on the Page Settings tab will be available based on either the selected color mode (Black & White, Grayscale, or Color), or based on whether or not the scanner hardware supports the feature. Click the name to toggle between inches and millimeters. Standard—click the menu arrow and choose a page size from the list. Custom—enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or millimeters, to toggle between them.
• Invert image—reverses the color of each pixel in the scanned image. When scanning in black and white, each pixel is reversed from black to white and white to black. When scanning in grayscale each pixel is reversed to the opposite level of gray. When scanning in color each pixel is reversed to the opposite color in the color wheel. For example, you might choose this option if you are scanning pages that have been printed from newspaper microfilm.
• • Double Feed Detection—selecting this option turns on the scanner hardware feature that detects when multiple pages feed through the scanner at one time. This option is only available if the scanner supports this feature. Manual Feed Mode—select this option to enable a delay from when the last page is scanned and when the scanner stops the scan job. To scan with manual feed mode: 1. Select Manual feed mode. 2.
Redaction Settings Tab Use the options on the Redaction Settings tab to remove a specified area in the scanned image. Please refer to the technical note, at the end of this section, for information about how this setting works with other options in the OneTouch Scan Configuration you are modifying. Enable redaction—select this option to enable redaction when scanning. You might use this option if you want to remove a logo or image that appears on each page that you are scanning.
Color—this color field shows the selected fill color for the redacted area(s). When the software removes the area you specify, it fills the area with the color you have selected here. To change the color, click the artist palette button to open the Windows color palette. Select the color you want then click on OK. The color you selected will now display in the Color field on the Redaction Settings tab.
• If Color dropout is selected, redaction occurs after the color specified is removed from the image. For example, if you selected Red as the color dropout, but then specify red for the redaction region, the final image will have the redacted region filled with gray when scanning Grayscale, or black or white when scanning in Black&White. Click the name to toggle between inches and millimeters.
File Formats The available file formats, in the Select format panel, are based on the selected destination for scanning. For example, if scanning to the destination Transfer to Storage, all file formats are available as the files are saved directly to a folder without opening any application. If the destination is an application, such as Microsoft’s Paint, only the file types the application supports will be available in the Select format panel.
Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the format panel will change the BMP icon to the selected image format icon. BMP—the *.bmp (bitmap) format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats. GIF—the *.
3. 4. Choose the file size/image quality option for your scanned images. Minimize Size—smallest file size, lowest image quality. Normal—medium file size, some loss of image quality. Maximize Quality—largest file size, minimal loss of image quality. Your selection pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have JPG selected as the file format are not affected, so you can set the JPG file size/image quality independently for each button.
Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select.
Configure Before Scan You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning interface opens before the scanning starts. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the OneTouch Properties window for that button. 1. Open the OneTouch Properties window. 2.
2. The following window will open asking if you want to cancel the entire job. • • 68 Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch. For instance, the Picture Type is Black & White but you want to scan your documents in color.
Open Scanned Document(s) Select the destination Open Scanned Document(s) to have the scanned document open automatically when scanning is complete. Supported file types—all file formats are available when scanning to the Open Scanned Document(s) destination. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
Transfer to Storage With Transfer to Storage, you can scan documents and save them in a folder in one step. Supported file types—since the files are saved directly to a folder on the computer or server, all file formats in OneTouch are available. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.
2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click on the setting you want the Storage location to be updated with. • • • For all configurations—select this option to have the storage location, in all scan configurations Storage Options tabs, updated to use this location. Note that the storage Link Properties location will also update to use this location.
4. Click the New button. 6. 7. The Scan Configuration Properties dialog box opens. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. 8. Click the Browse button. 5.
9. Select the folder you created for storing the scanned documents. 10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration.
13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration. Scan to multiple storage folders: 1. Insert the document you want to scan to storage. 2.
Burn to CD-ROM If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows version XP or later. Supported file types—since the files are going to be burned to a CD, all file formats in OneTouch are available. Note that text file formats are only available if an OCR module or application is installed.
6. When you are ready to burn the files to a CD, open the OneTouch Properties window, select Burn to CD and then click the Properties button. 7. 8. Make sure a blank CD is in the CD burner. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the OneTouch files on the CD.
Printer or Fax The availability of printers and/or faxes in the OneTouch destination list depends on whether or not you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax documentation, for setting up printers and faxes. Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only uncompressed data can be send to these devices. Destination type—printers and Faxes are classified as “Device Links”.
• • • • • • • Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page. Center image on page—the image will be printed in the center of the page instead of at the top left corner.
PaperPort In the OneTouch Properties window, select PaperPort as the Destination Application for scanning. Supported file types—all image file formats are available when scanning to PaperPort. The sPDF and nPDF text file formats are only available when the OmniPage software or OneTouch OmniPage module is installed. Please refer to Text Formats on page 66. Destination type—the PaperPort destination is classified as a “Document Management Link”.
• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the PaperPort tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.
Scan to the current PaperPort folder • Select this option to have the scanned document(s) sent to the currently selected folder in the PaperPort application. The PaperPort software must be open, before scanning, for the scans to be sent to the selected folder in the PaperPort folder pane. If PaperPort is not open, this option is ignored and the scanned file is sent to the folder selected in either the OneTouch Link Properties or Scan Configuration window for PaperPort.
SharePoint The SharePoint destination link allows scans to be sent directly to a SharePoint site from OneTouch. Please contact your SharePoint site administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the SharePoint sites and user accounts are outside the scope of this document.
3. Click on the SharePoint tab and fill in the fields with the information for your SharePoint site. • • Protocol—select which protocol you want to use to transfer the scan to the server. SharePoint URL—input the full URL path of the SharePoint site without the http(s):// designation and actual page. This path should include everything except the destination folder. For example, if the web browser URL displays http://sharepoint.site.com/IT/common/shared documents/ default.
SharePoint Link Log Viewer The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only. Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed.
FTP Transfer The FTP Transfer destination link allows scans to be sent directly to an FTP server from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the FTP server and user accounts are outside the scope of this document.
3. Click on the FTP Transfer tab and fill in the fields with the information for you FTP server. • • Protocol—select which protocol you want to use to transfer the scan to the server. Host—input the internet or intranet path of the server where you want to send the scanned documents. You do not need ftp:// at the beginning. For example, ftp.company.com Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol.
Click on the Properties button to open the Log Viewer from the FTP OneTouch Link Properties window. There are no global configuration properties for the FTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.
SMTP The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP server settings and user accounts is outside the scope of this document.
3. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server. • • Protocol—select which protocol you want to use to transfer the scan to the server. Host—input the internet or intranet path of the server where you want to send the scanned documents. For example, smtp.company.com Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol.
SMTP Link Log Viewer The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only. Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed.
Email Applications Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email message. You then fill in the recipient email address(es) and send the message. You need to have configured an email application before you can scan to it using OneTouch. If you do not have your email application set up prior to scanning, the default Windows email application will open and ask you to configure your user information.
Email Properties Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the OneTouch destination list. • • Folder for storing attachments—click the Browse button to change the location using the Windows file browser, or type a location directly in the field.
Text Editors Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text in the scanned image into editable text using Optical Character Recognition (OCR). Supported file types—the text file formats and destination applications are only available if an OCR module or application is installed. Please refer to Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by their icons in the list. • • Add application—click this button to open the Add Text Based Link dialogue so you can add other text editing applications to OneTouch. Delete application—select an application in the list then click this button to remove the application from the OneTouch destination list.
Adding Text Editor Applications to OneTouch 1. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.
Creating an HTML Web Page from Your Scanned Documents 1. 2. Open the OneTouch Properties window. Select your web browser as the Destination Application and choose HTML as the Format. Choose HTML 3. 4. 5. 6. Choose a Scan Configuration that has the settings for how you want any images, on the pages you are scanning, to be displayed. For example, choose a color or grayscale scan configuration if your documents contain images that you want posted to your website with the HTML text. Click OK.
Still Image Client If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. Supported file formats—you cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning. Destination type—the Still Image Client destination is classified as an “Event Forward Link”.
Technical Note If the scanner scans and sends an image to an application without prompting you to choose an application to run, the control panel options for your scanner’s events are automatically set to run a specific program when an event is initiated. Follow these steps to change the events setting for your scanner. 1. Open the Windows Control Panel. 2. Open the Scanners and Cameras group. When the Control Panel is in Classic View, the Scanners and Cameras group will be in the list.
Image Editors Image editors include Microsoft Paint and other drawing and graphics applications. Supported file formats—the available file formats are based on the selected destination application. For example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF. Please refer to Image Formats on page 63 for more information on which image formats OneTouch supports. Destination type—this destination type is classified as a “Simple Image Link”.
Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. • • Add application—click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to OneTouch. Delete application—select an application in the list then click this button to remove the application from the OneTouch destination list.
Adding Image Editor Applications to OneTouch 1. To add another application to the list, click the Add application button. The Add Simple Image Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.
PDF Applications PDF destinations are applications that can open and/or edit the Adobe PDF file format. Supported file types—applications in the PDF destination group support the *.pdf file format. When the OmniPage module or software is installed, OneTouch includes an option to scan as sPDF or nPDF. Selecting either of these two formats still creates a *.pdf file, but the “s” and “n” letters indicate that OCR will process the image before sending the file to the PDF application.
3. Click on one of the default text editors such as WordPad. 4. 5. Click on the Properties button. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 6. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box.
When you are done making changes in this window, click the Add button to accept the changes and close the window. 10. Click OK on the Link Properties window. 11. Click Refresh on the OneTouch Properties window and the new application should now be available. 9.
Send to Application The Send to Application link allows you to select any application on your computer as the scan destination. Supported file types—all file formats in OneTouch are available when scanning to this destination. After you configure the link, as described below, make sure you select a file format that the application can open. Please refer to Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
To configure a destination application for the Send to Application link: Send to Application OneTouch Link Properties window 1. 2. 3. 4. 5. 6. 7. Send to Application Scan Configuration Properties window Click Browse to open the Windows file browser and navigate to the location of the application’s executable (*.exe) file. In most cases, the application’s directory is located in the programs directory on the C:\ drive.
Configure advanced features—select this option to change the default settings for this link. Only advanced users and application developers should modify these settings. Send to Application OneTouch Link Properties window • • • • 108 Send to Application Scan Configuration Properties window Launch application for every image—when this option is selected, the application will open one time for each image scanned.
Scanning to Multiple Destinations Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch simply distributes the final scan to several destinations. This option is enabled separately for each OneTouch button. 1. Open the OneTouch Properties window and click on the Options tab. 2. 3. Select Enable scanning to multiple destinations, then click back on the configuration tab.
4. 5. 110 If any of the destinations you select have global configuration properties, the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on the Properties button to open the OneTouch Link Properties window to configure the destinations. Each destination that has global properties will be represented by its configuration tab in the OneTouch Link Properties window.
6. 7. 8. Select the scan configuration you want to use for scanning in the Select configuration list. Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options. Each destination that has per-scan configuration properties will be represented by its configuration tab in the OneTouch Scan Configuration Properties window.
Scanning with Job Separation Use job separation to have OneTouch create a new file each time a separator is detected when scanning a multiple page batch. For example, if you want to scan financial statements from several different banks, you can place a stack of statements in the scanner and OneTouch will separate each statement into a different file based on your selected job separator. 1. Open the OneTouch Properties window. 2.
6. 7. 8. Select one of the two job separation options: When a blank page is detected—a new file will be created after a blank page is fed through the scanner. The blank page is discarded from the scanned image and the new file starts with the next page in the document stack. Place a blank page, in the document you are scanning, at each place where you want a new file created when scanning is complete.
• 114 If you select When the number of images reaches, and input a number in the control box, any blank pages will be discarded first, and then the number of images scanned will be counted. For example, if you scan 12 pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12.
Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. Note: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution.
Text Formats You select the text format option by clicking on the text icon on the OneTouch Properties window. This is the text format icon. Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text.
2. Right-click on the text format icon. Example menu for the text format when the Destination Application is Microsoft Word. 3. Example menu for the text format when the Destination Application is a Storage location. Choose the file type that you want for the text format. Your selection of a file type pertains only to the Destination Application currently selected on the OneTouch Properties window. Other Destination Applications that have a text option selected as the Page Format are not affected.
Searchable PDF—the .pdf file format used by Adobe Acrobat. This format converts scanned text into PDF with an invisible text layer for searching. Normal PDF—the.pdf file format used by Adobe Acrobat. This format converts scanned text into a PDF with the text ready for editing in a PDF editing program. Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings are: • Minimize Size—smallest file size, lowest image quality.
Selecting OneTouch OmniPage OCR Options The software you installed for your scanner includes a set of advanced OCR options integrated with OneTouch. Note: the OCR options apply globally to all the OneTouch Destination Applications that perform OCR. For example, if you select the OCR options for Adobe Acrobat, they also apply to WordPad. To select OCR options available from OneTouch: 1. Open the OneTouch Properties window. 2.
The OCR Tab The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing. 1. 120 Choose the options you want from the OCR window. • Languages in Document—click on the language(s) in list that correspond to the languages in the documents to be scanned. You can click on multiple languages. These are the languages that will be recognized during the OCR process.
User Dictionary—a user dictionary is your personal dictionary with words that you want the OCR engine to reference for better accuracy when converting the document into editable text. For example, if you scan documents with highly technical terms or acronyms not found in typical dictionaries, you can add them to your personal dictionary. You can also add names that you expect to be in the documents too.
4. 5. 6. 7. 8. • jpeg • bmp • sPDF • nPDF The file does not have to include every word you want in the dictionary. You will be able to edit the list later. In fact, the file does not have to contain any text at all, and you could add the words using the editing options. However, if the list of words is long, it’s usually faster to type them in the word processing program. Note also that the words do not need to be alphabetized. Save the document in the .
11. The text file now appears on the list of user dictionaries that you can use for spellchecking. 12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label [current] is added to the name. If you don’t want to use any user dictionaries for spellchecking, click [none] at the top of the list. To remove a dictionary from the list, select it and click Remove. This only removes the dictionary from the list.
3. To import a list of words from another text file, click Import. The Import Contents of User Dictionary window opens. 4. Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary. Click Import. The file’s words will be added to your user dictionary list. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary Files list and click Export. 5. 6.
The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents. Click the Format tab and choose the options you want for both the input and output formats. Input Format Options • Automatic—choose this option to let the OCR process determine the format of the pages. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table.
• • • Flowing page—this format preserves the original layout of the pages, including columns. This is done wherever possible with column and indent settings, but not with text boxes or frames. Text will then flow from one column to the other, which does not happen when text boxes are present. True page—this output format uses absolute positioning on the page to keep the original layout of the pages, including columns. This is done with text, picture and table boxes and frames.
OneTouch with Visioneer Acuity Technology The OneTouch software you received with your Xerox scanner now includes the Visioneer Acuity technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images. Scan configurations with Acuity options work with OneTouch scan settings to produce the best quality images.
The Acuity Settings You select the Visioneer Acuity settings when creating or editing a scan configuration on the OneTouch Properties window. 1. Open the OneTouch Properties window. 2. 3. 4. 5. 6. 128 Click the New button to create a new configuration, or select one of your custom configurations you created earlier and click the Edit button. Click the Acuity Settings tab to see the new Acuity settings. Choose the Visioneer Acuity options for the scan configuration.
• • • • • • • • Straighten image—Select this option to have the software automatically determine if a page is skewed, then straighten its image. If the page is scanned at too great an angle, the image may not straighten correctly. In that case, re-scan the page. Auto detect color—Determines if a document contains color or not and produces the appropriate scanned image. Typically, Auto Color Detect is used when you have a stack of pages to scan, some color and others not.
7. Click OK or Apply to add the Acuity options to your scan configuration. The Acuity icon on the top of the OneTouch Panel and on the scan configuration remind you that the scan will use the Acuity settings. The summary of the scan settings also indicates Acuity settings.
Hardware Properties 1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox scanner. 3. Click the Properties button.
Device Settings Please refer to Device Settings on page 175 Driver Settings Please refer to Driver Settings on page 176 132 Xerox® DocuMate® 4830 User’s Guide
Scanning from TWAIN and WIA 7 This chapter includes: • Accessing the Scanner Interface on page 134 • Scanning on page 135 • Using the Preview Window on page 137 • Document Source Configuration on page 144 • Summary on page 147 • Presets on page 148 • Document Settings on page 152 • Image Enhancements on page 161 • Driver Configuration on page 173 • Hardware Properties and Interface Behavior on page 175 Xerox® DocuMate® 4830 User’s Guide 133
Accessing the Scanner Interface Every scanning application will access the scanner using a different method. Please refer to the application’s user guide for instructions on using the application and accessing the scanner. • Visioneer OneTouch: Open the Visioneer OneTouch properties window and under the configuration list select Configure Before Scan. Click on OK to save the changes and close Visioneer OneTouch.
Scanning Some features described herein may not be available for the current scanner. Please disregard any information about features that you do not see in the interface for your scanner. Note: Visioneer Acuity must be installed for the image processing options, described in this document, to be available in the interface for your scanner. Only features that are appropriate for your scanner will be enabled after Visioneer Acuity is installed.
Note: You can lock or unlock the scanner’s interface from the driver configuration options for your scanner. The instructions for changing this setting are in the Driver Settings section of this guide. If you are unable to change this setting the option may have been set by your system administrator. Please contact your system administrator for more information.
Using the Preview Window Clicking the Preview button will display the preview window for the scanner interface. Use the preview option if you want to scan and display a sample image that reflects the current settings in the main interface. After the preview is displayed, you can then adjust the settings in the main interface until you are happy with how the sample image looks. The preview window is also where you can define custom scan regions.
4. Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust the scan settings. There are some settings in the main interface, such as brightness and contrast, which will immediately update the preview image after you adjust the setting. Other settings, such as changing from color scanning to black and white scanning, will not automatically update the sample image.
Scan Regions You can use the preview window to create custom scan regions for the scanner to use for scanning. For example, if you want to scan only a specific area of the image, you can move and resize a scan region to focus only on the area you want to scan. The final image will be only the size of the region you set. Important: do not change the page size for the scanned image after you create custom regions.
6. Create additional scan regions as needed by clicking anywhere in the sample image, hold your mouse button down, and then drag your mouse to create a scan region. Release the mouse button when the area you want is within the rectangle. If you want to create a region that overlaps another region, hold the Ctrl (control) key on the keyboard while you click and drag the mouse to create the region. You can release the Ctrl key after you start creating the overlapping region.
When Visioneer Acuity is installed, you can create multiple scan regions for each image scanned. The maximum number of scan regions you can create when Visioneer Acuity is installed may vary between scanner models. When creating scan regions and you reach the maximum number of allowable scan regions, you will not be able to continue creating scan regions until you remove a region you have already created.
Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will highlight indicating it is the active region under the mouse cursor. Right-click on the region and select the delete option from the menu. Move, Resize, or Delete a Blocked Region If there is a region you cannot move or resize because another region is in the way, you can temporarily move that region behind the other regions.
Make this the first region – select this option to set the region number to 1. This option is not available if the region you right-clicked on is already at position 1. After selecting this option, all other regions will have their number update automatically as appropriate. Make this region a lower number – select this option to move the region number up one in the processing order. This option is not available if the region you right-clicked on is already at position 1.
Document Source Configuration Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Click the drop down menu to select the scanning options you want to use. The available color modes are: • Automatic determines the color of the document as it is being scanned. • Color scans the document in color, creating a full color copy of an original document or photograph. Color scans have the largest file size. • Gray scans the document using varying shades of gray to reproduce the document.
2. 3. 4. 5. Select the color mode you want for the first source. Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use for the first source. When you are done making changes for the first source, click in the source configuration list and select the color mode for the second source. That source selection will now be displayed in the top of the source configuration list. Click the top of the menu to collapse the list.
Summary The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located.
Presets A preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on. You can create, import, export, and delete presets. After presets have been added to the interface, click the drop down menu and select an option from the list. • • • If you select the Last used settings preset, then adjust the settings in the scanner interface, when you scan those changes will immediately save to the preset.
3. Type an new name for the preset in the name field and then click on OK in the dialogue. To delete a preset: 1. Click the drop menu under Presets and select the preset you want to delete. 2. Click the right pointing arrow button and select Delete. 3. Click Yes when prompted to confirm that you want to delete the currently selected preset. Exporting Presets 1. Click on the right pointing arrow and select Export... from the list. 2.
3. Browse to a location and select the folder where you want the preset file to be saved. Click on Choose. Make sure to choose a location where you will be able to easily find the file. 4. Select the preset you want to export in the dialogue for exporting a preset. If you want to export multiple presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset name, to select multiple presets. 5. Click on Export.
Importing a Preset If you have previously exported presets, or another user has given you their presets files, select the import option to add those presets to your current list. Note that if you import presets that were created when using a scanner that does not have the same hardware features as your current scanner, the settings for the presets you import will automatically be updated to reflect the supported settings for the current scanner.
Document Settings • Main panel—this panel contains the most commonly used scan settings. When the Basic source configuration mode is selected, this is the only panel available. Change to the Advanced source configuration mode to enable the other panels which are also described in this section. The Document settings section when the Basic document source configuration mode is selected. The Document settings section when the Advanced document source configuration mode is selected.
Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Main Panel Options Some of the options in this panel may have advanced adjustment options on a different panel in this section. When the Advanced configuration mode is selected, an icon will appear next to those features which have adjustment options on another tab. Click on one of the icons to go to the area of the interface where the adjustment options are located.
• • • • • Color page with graphics or color photographs – 150 dpi Color photographs of poor quality for image enhancement – 300 dpi Color photographs for printing – 200 dpi Color photographs for email – 100 to 150 dpi Magazine page with graphics, line art, or color photographs – 200 dpi Document Size Standard document sizes Click the drop down menu and select a pre-defined document size from the list. The available document sizes are within the scanner's range of minimum and maximum item size.
Manual Feed Select this option to enable a delay from when the last page is scanned and when the scanner stops the scan job. This allows you to scan one page at a time without having to click Scan for each page you put in the scanner. To scan with manual feed mode: 1. Select Manual feed in the scanner’s interface. 2. In the Timeout field, input the amount of time you want the scanner to wait from when the last page is scanned and when the scanner stops scanning. 3. Place a document in the scanner. 4.
Flip Back Side Select this option if you are scanning duplex pages that are calendar style orientation. This option will rotate the back side image 180 degrees from the front side. When scanning in duplex mode without this option selected, the back side image of calendar orientation pages will appear upside down in the final scan. This option does not automatically determine book page orientation versus calendar page orientation.
Advanced Panel Options The options in this panel may also appear in the Main panel, but with additional settings for you to fine-tune the feature you've selected. Select the Advanced source configuration mode to show this panel. Skip Blank Originals Select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file. Typically you might use this option when scanning a stack of two-sided pages which have a number of blank sides.
Compression Options There are two types of image compression functions used during scanning. The input compression option is compressing the image when transferring it from the scanner to the TWAIN driver on the computer. The output compression option is the TWAIN driver compressing the image before it sends the image to the scanning application. In the scanning interface the input compression option is Compress transfers and the output option is Compression.
When this option is available, it is an advanced user and application option and should not be adjusted if you are not familiar with the technology. However, if you are certain that you are using an application that can receive a compressed image, and you want to be able to change the image compression type, you will need to enable user adjustable compression in the scanning interface. Please refer to the Driver Settings section for instructions.
Image Enhancements Click on the Image Enhancements icon to select options applicable to what type of image processing you want applied for the items being scanned. • Main panel—this panel contains the most commonly used scan settings. Some of the options in this panel may have adjustment options on the other panels in this section. When the Basic source configuration mode is selected, this is the only panel available.
Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Main Panel Options Some of the options in this panel may have advanced adjustment options on a different panel in this section. When the Advanced configuration mode is selected, an icon will appear next to those features which have adjustment options on another tab. Click on one of the icons to go to the area of the interface where the adjustment options are located.
Color image brightness examples The examples below show the original image at the default setting of 50% brightness level, 25% brightness and 75% brightness. Adjusting the brightness level does not make the image completely black nor completely white. Brightness: 25% Brightness: 50% Brightness: 75% Technical note: Most monitors have a brightness setting that is user adjustable.
• • • • • Faded pictures or old documents with faded text - 60% to 70% Light colored carbon copy paper, such as yellow or pale pink or pale green, with light text - 45% to 55% Newspaper or magazine pages - 55% to 70% Book pages - 60% to 75% Pictures taken inside or in the shade - 40% to 60% Color image contrast examples The examples below show the original image at the default setting of 50% contrast level, 25% contrast and 75% contrast.
As the gamma value is adjusted higher, the tone curve bends and the highlights of the image are expanded, lightening the highlights without overall lightening the image with white as seen with raising the brightness level. This way, the highlights and shadows in the image are maintained by saturating the pixels with lighter levels of the same color rather than just adding white. Adjusting the gamma level is based on how you want the image to appear and there is no standard to adhere to.
The following example shows the original grayscale image and the inverted image. The following example shows the original color image and the inverted image. Mirror Image The Mirror image option flips the image left-to-right. Bit Depth Reduction The Bit depth reduction options are only available when scanning in black and white. Click the drop down menu and select an option from the list.
Threshold and Dynamic threshold Threshold enables you to set what level of light or dark to look for on a page. When scanning in black and white, everything on the page is set to either white pixels or black pixels in the final image. If the text on the page is a light color, then the text may be gone in the final image as the scanner will change those light colors to white pixels. The threshold slider lets you set the level of darkness or lightness of the text on the page.
Bayer dither scan - Close up Fill Margin Holes Select this option if you are scanning pages with punched holes in the margins. This option will fill these holes with the detected background color in the final scan. The scanner will detect and fill the holes under the following conditions: • The size of the hole can be between approximately 4 mm and 12 mm • The maximum width of the margin is 25.4 mm from the edge of the paper • The size of the margin is 24.
Color Processing Panel Options The options in this panel are for setting how the scanner should process colors in specific color modes. Color Dropout Color dropout tells the scanner and software to remove a specific color from the image. You can choose either Red, Green, or Blue, or define a custom color, to be dropped out of an image.
Perform Color Correction Apply color correction to the image so the displayed colors approximate the original item colors. Select this option to use the scanner’s default Gamma table which has been calibrated to produce the best quality color results for your scanner. When this option is not selected, the resulting scans will be dark and the brightness, contrast, and gamma options will require a greater amount of adjustment to affect the overall lightness of the image.
Moiré Reduction Moiré patterns are wavy or rippled lines that may appear in the scanned images of newspapers and magazines, and sometimes scanned images of photos, line drawings, and color scans of textured paper. Select the Moiré reduction option to have the driver attempt to find and remove moiré patterns from the image. Please note that when Moiré reduction is enabled the scanner may scan slower as the image is checked for moiré patterns. This option is only available when scanning in Color or Gray.
Driver Configuration Use the Driver configuration section to configure the add-on modules, select interface options, and view the scanner hardware properties. When the Advanced configuration mode is selected, a scanner panel option will be available for you to change any hardware settings that may be available for your scanner. Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected.
Scanner Configuration The scanner configuration tab shows the hardware information for your scanner. Power adjustments: • Sleep mode—sleep mode is the low-power state when the scanner is not in use. You can adjust the amount of time you want the scanner to wait before it goes into low power. Click the green enter button to save any changes in the Sleep mode field. Click the red reset button to reset to the default timeout value.
Hardware Properties and Interface Behavior You can use the scanner’s properties page to keep track of scanner maintenance, change some of the hardware options, configure the scanner interface behavior, and adjust application options that may be available for your scanner. To open the scanner hardware properties page: • Windows 7 and 8—from the Windows Control Panel, open Hardware and Sound and then Devices and Printers. Right-click on the scanner and then select Scan properties from the list.
• • LLD version—the scanner’s base driver version. This is not the OneTouch software revision, TWAIN or WIA driver versions. Driver version—this is the version of the scanner’s TWAIN driver. Power Settings • • • Sleep mode—sleep mode is the low-power state when the scanner is not in use. You can adjust the amount of time you want the scanner to wait before it goes into low power. Click the green enter button to save any changes in the Sleep mode field.
General • Lock settings—this option prevents the user from making changes to the options in the scanner interface. When the interface opens, only the scanning Presets will be available for a user to select and use for scanning. • Default preset—select the preset you want to have be the default displayed options in the scanner interface each time it opens. TWAIN Driver • • • • • • Auto transfer—scanning and transfer starts when the scanner detects paper.
Xerox® DocuMate® 4830 User’s Guide
8 Scanning from ISIS You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface. Open the QuickScan software to access the ISIS driver scanning options. Please note that you may see the following warning message: 1. 2. Please disregard the message and click Continue.
Xerox® DocuMate® 4830 User’s Guide
Maintenance 9 This chapter includes: • Safety Precautions on page 182 • Clearing Paper Jams on page 183 • Cleaning the Scanner on page 184 • Replacing the ADF Pad Assembly on page 186 • Replacing the Roller Assembly on page 188 • Troubleshooting on page 190 • Uninstalling Your Scanner on page 194 • Xerox DocuMate 4830 Scanner Specifications on page 195 • Xerox DocuMate 4830 Parts List on page 198 This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, an
Safety Precautions When servicing the scanner you should take the following precautions to ensure your safety and prevent damage to the scanner. Do These • Wear protective gloves when cleaning the scanner with Isopropyl rubbing alcohol. Rubbing alcohol may irritate sensitive skin. • Only perform scanner maintenance as described in this chapter. • Keep the scanner and cleaning supplies away from any open flame or heat source as any form of alcohol is flammable.
Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning dialog box opens after a few moments. 1. Pull open the Automatic Document Feeder cover. • • 2. If the page is jammed at the start of the paper path carefully pull it out of the scanner. If the page is jammed farther in the ADF, use the manual feed wheel to feed the jammed page through the ADF. And then pull out the jammed page from under the paper input tray.
Cleaning the Scanner Regular maintenance of your scanner can help to ensure continual optimal performance. Using a soft, dry, lint-free cloth, wipe down all plastic surfaces on the outside of the scanner, input tray and paper exit path. Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if documents do not feed easily into the ADF, or several feed in at the same time. 1. Wet a soft cloth with some Isopropyl alcohol (rubbing alcohol). 2.
6. Wipe clean the glass strip on the underside of the duplex lamp module. Wipe clean the glass strip in the body of the scanner. Cleaning the Scanner Glass Scanning items that have excessive amounts of dirt or dust may dirty the glass. To ensure the best quality scanned item, wipe the scanner glass with a soft, dry, clean cloth to rid the glass of dust or other debris.
Replacing the ADF Pad Assembly The ADF pad may wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing out. Discard the parts as you remove them from the scanner, the parts cannot be reused and are a choking hazard. 1. Open the ADF cover. The ADF pad is located on the top of the duplex lamp module. 2. Squeeze the plastic clamp that holds the pad assembly in place. 3. 4. Lift the pad up and out of the scanner.
5. Place the new tension spring in the scanner. 6. Place the new ADF pad in the scanner on top of the tension spring. 7. 8. Press down on the ADF pad until you hear a "click" when it locks in place. Close the ADF cover. Carefully press down on the ADF cover until it locks in place with a “click”.
Replacing the Roller Assembly After extended use, the feed roller may wear out. It is a user-replaceable part and can be reordered. Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. A worn roller should be replaced to avoid damage to the scanner’s internal parts. Before replacing the roller you should clean it as excessive dust on the roller will make it appear worn and smooth.
4. Remove the roller from the scanner and discard it, it cannot be repaired. 5. 6. 7. Before installing the new roller, clean any dust that may have gotten on it during shipping. Insert the left end of the roller into the channel in the ADF door. Angle the roller module up and into the channel in the underside of the ADF door. Hold the feed roller module fully in the scanner door while you lock it in place. 8. Align the tab on the lock flange with the slot in the scanner.
Troubleshooting Problem: The scanner won’t scan. What’s wrong? Check for one of these possible problems: • Is a cable loose or not plugged in securely? Inspect all cable connections. Make sure all the cables are plugged in securely. • Is the scanner’s status light on? Turn on the scanner’s power. If the status light doesn’t come on, plug the power supply into another electrical outlet.
Problem: When using "Create single image files" not all of the pages scanned are sent to the destination I chose. There are a limited number of times that an application can open. When "Create single image files" is selected and you are scanning to a destination application, each side of the page scanned will open a new instance of that application. If you want to have an image open in an application immediately, limit your scan batch to less than 5 pages.
Problem: Paper is jamming constantly in the ADF. To reduce the number of paper jams, smooth and straighten the paper before scanning, and adjust the guides to the paper size. Paper fed into the ADF at an angle can cause the feed mechanism to jam. If paper jams are occurring more frequently, try cleaning the roller with a soft cloth dampened with Isopropyl rubbing alcohol. Excessive dust on the roller can make it appear worn and will also cause issues feeding paper.
In all cases, you should turn off the scanner and check the scanner setup. Make sure the USB cable is plugged into the scanner and computer. Make sure the power cord is plugged into the scanner and into a wall outlet or USB port. Error Code Problem Description Solution 4 Paper jam. See Clearing Paper Jams on page 183. 5 Multiple Feed. Multiple pages have fed through the scanner at one time. Open the ADF door and remove the pages from the scanner.
Uninstalling Your Scanner Use the options in the Windows Control Panel to remove the scanner driver and modules, and any other software provided with the scanner. Please leave the scanner’s USB cable plugged into the computer while uninstalling the scanner driver. Unplug the USB cable when directed to do so in the instructions below. Open the list of installed programs in the Windows Control panel.
Xerox DocuMate 4830 Scanner Specifications Scanning resolution 600 dpi Bit depth 24-bit color, 8-bit grayscale, 1-bit line art/text Scan method A3 duplex automatic document feeder A3 simplex single-pass flatbed Light source Dual 3-color RGB LED lamps Image sensor Dual Contact Image Sensor Flatbed specification Minimum item size 0.50 x 0.50 inches (13 x 13 mm) Maximum item size 11.7 x 16.54 inches (297 x 420 mm) ADF specifications Minimum item size 4 x 4.
Power adaptor APD (DA-48M24) DC Jack, 3P, 100~240Vac, 24Vdc, 2A, 48W, Class 1, One Core, RoHS, ENERGY STAR or HiTron (HEG42-240200-7L) DC Jack, 3P, 100~240Vac, 24Vdc, 2A, 48W, Class 1, Two Cores, RoHS, ENERGY STAR Power cord US—3P PLUG/C5 CONN.,7A/125V, L=1800mm, 3C*18AWG, BLACK, LONGWELL, PH8B2EDJF0A-018, RoHS EUR(CEE)—2P+G. BASE, 16A/250V, L=1800mm, 3C*0.75mm2, BLACK, LONGWELL, PG8B9CIJG0A-05B, RoHS UK(BSI/PSB)—3P PLUG/C5 CONN., 2.5A/250V, L=1800mm, 3C*0.
Checking Your Scanner Version The scanner’s part number is located on the data plate, starting with an 85 in the format P/N: 85-####-#00; the image below is shown for example only: Xerox® DocuMate® 4830 User’s Guide 197
Xerox DocuMate 4830 Parts List Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 4830 scanner.
Regulatory Information A This chapter includes: • Basic Regulations on page 200 • Copy Regulations on page 202 Xerox® DocuMate® 4830 User’s Guide 199
Basic Regulations United States (FCC Regulations) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
AL7 1HE England, Telephone +44 (0) 1707 353434 Other Regulations Turkey (RoHS Regulation) In compliance with Article 7 (d) We hereby certify “It is in compliance with the EEE Regulation”.
Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: 2. 3. 4. 5. 6. 7. 8.
9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc.
• • Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments Note: this list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.
Compliance Information B This chapter includes: • Product Recycling & Disposal on page 206 • Energy Star for the USA on page 207 Xerox® DocuMate® 4830 User’s Guide 205
Product Recycling & Disposal USA & Canada Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply, please see: http://www.dtsc.ca.gov/hazardouswaste/perchlorate/. If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations.
Energy Star for the USA Energy Program Compliance The Xerox® DocuMate® 4830 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors.
Xerox® DocuMate® 4830 User’s Guide
Index A Actual size, 79 Add Application, 96, 102, 104 ADF Cover, 21 ADF pad assembly replace, 186 Advanced device settings, 79 Advanced Settings tab, 59 align item, 43 Apply button, 51 Aspect ratio, 79 Auto source, 144 AutoCrop, 158 Automatic color detection, 145, 156 Automatic cropping options, 154 Automatic Document Feeder cleaning, 184 AutoRotate image, 79 B bit depth, 195 Bit Depth Reduction, 167 Black and White, 144, 145, 167 Black Level, 172 Black&White mode, 56 BMP file format, 63 Brightness, 56, 16
Example, 164, 165, 166 Excel Spreadsheet, 117 K F L Fax and Print, 52 File format, 47, 63, 67 file format, 117 Fill margin holes, 169 Filter, 171 Fit to page, 79 Flip back side, 157 flowing page, 126 Format tab, 125 Languages in Document, 120 Last used settings, 148 LED Number, 50 Lock icon, 55, 56 Logical Form Recognition, 35 Long document, 155 G Gamma, 59, 165 Grayscale, 144, 145, 164, 165, 168 Grayscale mode, 56 H Halftone Pattern, 168 Hardware properties, 48 Height threshold, 157 HTM file format,
OCR output format, 125 OCR tab, 120 OmniPage, 35 One Touch Button panel, 49 icon, 48, 50 New settings, 50 Options tab, 52 Panel features, 48 properties, 50, 67, 70, 76, 80, 98, 115 One Touch Button Panel names, 47 One Touch Properties window options, 55 Optical Character Recognition (OCR), 52, 66, 115 Options tab, 52 Output Tray, 21 P Page Settings tab, 57 Page size, 155 Paper Guides, 21 paper jam, 183, 188, 193 Paper size, 57 Paper Stop, 21 PDF Image quality and file size, 64, 65 PDF applications, 52 PDF
Straighten image, 156 Subsampling, 159 Summary, 147 system requirements, 19 T Text Documents Properties, 95 Text Editors, 52 text file format, 116 Text file formats, 66 Threshold, 168 TIFF file format, 63 Transfer to Storage, 70, 72 file formats, 66 true page, 126 TWAIN interface, 67, 68 TXT file format, 50, 115 U Updates, 37 USB cable, 32 USB Port, 21 Use languages and dictionaries to improve accuracy, 120 Use MRC, 118 user dictionary edit, 123 new, 121 User Guides, 36 W White Level, 172 Word Document,
