OneTouch 4.
Design © 2014 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design® and DocuMate® are registered trademarks of Xerox Corporation in the United States and/or other countries. BR373 Content © 2014 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch® logo are registered trademarks of Visioneer, Inc.
Table of Contents 1 Safety Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Scanning Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 6 Scanning and Configuring OneTouch Default OneTouch Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Scan from the OneTouch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Table of Contents Image Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101 Adding Image Editor Applications to OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102 PDF Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103 Send to Application . . . . . . . . . . . . . . .
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162 Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162 Color Processing Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .169 Advanced Panel Options . . . . . . . . . . . . . . . . . . . . .
Safety 1 This chapter includes • Safety Introduction on page 8 • Operational Safety Information on page 9 • Electrical Information on page 10 • Emergency Power Off on page 11 • Maintenance Information on page 12 • Product Safety Certification on page 13 • Environmental Health and Safety Contacts on page 14 Xerox® DocuMate® 4760 User’s Guide 7
Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • Always follow all warnings and instructions that are marked on or supplied with the equipment.
Electrical Information Warning - Electrical Safety Information 1. 2. 3. 4. 5. 6. 7. 8. 9. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice. The socket outlet shall be installed near the equipment and shall be easily accessible. Use the power cable that is supplied with your machine.
Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water. • Any part of the machine is damaged.
Maintenance Information 1. 2. 3. 4. 5. 6. 12 Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not carry out any maintenance on this product which is not described in the customer documentation. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could cause a dangerous condition. Use supplies and cleaning materials only as directed in this manual.
Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Standard UL60950-1 (USA) CSA 22.2 No.
Environmental Health and Safety Contacts Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: 1-800-828-6571 Europe: +44 1707 353 434 14 Xerox® DocuMate® 4760 User’s Guide
Welcome 2 This chapter includes: • What’s in the Box on page 16 • System Requirements on page 17 • Documentation on page 18 • The Xerox DocuMate 4760 Scanner on page 19 Your new Xerox scanner can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer.
What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.
System Requirements Pentium 4 PC or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • • • Microsoft® Windows® operating system: • 32-bit Windows XP (Service Pack 1 and 2) • 32-bit or 64-bit Windows Vista (Service Pack 1) • 32-bit or 64-bit Windows 7 • 32-bit or 64-bit Windows 8/8.1 The scanner is compatible with Service Pack 3 for Windows XP, Service Pack 2 for Windows Vista, and Service Pack 1 for Windows 7.
Documentation The following documentation is provided with your scanner: The following printed documentation is provided in the box: • Installation guide—abbreviated scanner setup and installation instructions. • Technical support card—contact information for technical support and customer service, and a brief overview of our standard product warranty. • Warranty card—the warranty card is provided for users in Russia and should be filled in as described on the card.
The Xerox DocuMate 4760 Scanner 1 2 3 4 5 6 1 Input Tray 5 Output Tray 2 Paper Guides 6 USB Port 3 Automatic Document Feeder 7 4 Control Panel 7 Power Jack Input Tray—holds the documents in the Automatic Document Feeder for scanning. Paper Guides—guides adjust to support various document widths. Automatic Document Feeder—feeds documents through the scanner during scanning. Pull to open the Automatic Document Feeder. Control panel—OneTouch scanning controls.
Output Tray—holds documents after being scanned. Unfolds to support various document lengths. Universal Serial Bus (USB) port—connects the scanner to the computer. Power jack—connects the power cord to the scanner.
Scanner Setup 3 This chapter includes: • Unpack and Assemble the Scanner on page 22 • Connect the Scanner Power Cord on page 24 Xerox® DocuMate® 4760 User’s Guide 21
Unpack and Assemble the Scanner 1. 2. Remove the scanner from its protective foam and plastic bag. Remove any shipping tape from the scanner, input tray and output tray. 3. Pull the scanner cover release to open the scanner. Remove the foam strip from the inside of the scanner. Leave the cover open so you can attach the input tray.
4. Insert the short pins on each side of the input tray into the holes on the scanner. Close the cover when you are done. 5. Insert the short pins on each side of the output tray into the holes on the scanner.
Connect the Scanner Power Cord Note: Only use the power supply (HEG42-240200-7L made by HiTron or DA-48M24 made by APD) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 1. 2. 24 Plug the power supply into the power port on the scanner. Plug the power cord into the power supply and into a wall outlet.
Installation 4 This chapter includes: • Before You Begin on page 26 • Install the Software and Connect the Scanner on page 27 • Installing Additional Applications on page 33 • View the User Guides on page 35 • Register Your Scanner on page 36 Xerox® DocuMate® 4760 User’s Guide 25
Before You Begin Please make sure of the following before you begin installation: • If you are prompted to reboot during installation, please select "No". Finish installing the rest of the software, then close all open windows and reboot your computer. • The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner.
Install the Software and Connect the Scanner 1. 2. Start Microsoft Windows and make sure that no other applications are running. Insert the installation disc into your computer’s DVD-ROM drive. The disc automatically starts. 3. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. The disc’s Main menu window opens. Note: If the disc does not start, check the following: • Make sure the disc drive’s door is completely shut.
4. On the Main menu, select Install software. 5. Make sure the boxes for Scanner Driver and Visioneer OneTouch are selected, as well as any other applications you want to install. Note: The software provided with your scanner may differ slightly from the list shown in the window. 6. 28 Click Install now.
Installing the Scanner Driver The scanner driver installation will start first. 1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next. 2. 3. 4. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted window. The software will now be installed.
Connect the USB Cable and Turn on the Power 1. Remove any tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Check your computer’s manual for USB port locations. 3. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection. Turn on the scanner power. The status light comes on and flashes indicating that the scanner is receiving power.
4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 5. 6. Click OK to complete the installation process. Click Close on the Installation Complete window to close and exit the driver installer.
Installing Visioneer OneTouch The Visioneer OneTouch software installation will start automatically after you click Close on the driver Installation Complete window. 1. Click Next on the Welcome to the OneTouch Setup Wizard. 2. 3. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and OneTouch will not be installed.
Installing Additional Applications Your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s Main menu and click Install software. 2. Select the additional applications you want to install, then click Install now. 3. Follow the instructions on the screen to install each of the additional applications.
Software About the Software Kofax® Virtual ReScan® (VRS™) Kofax VRS automatically enhances scanned documents from less than perfect originals. It is an additional scanning interface that uses patented VRS (Virtual ReScan) technology, and ensures your scanning is as efficient and easy as possible, while also improving the quality of the scanned images. Kofax VRS uses an ISIScertified driver for scanning. This software provides an additional method to scan from your scanner.
View the User Guides 1. Return to the disc’s Main menu and click on View user guides. 2. Click on View scanner documentation to access the scanner user guide. Click on View software documentation to access the user guides for the software applications provided with the scanner. Click the links of the guides you want to view. When you’re finished, click Main menu to return to the Main menu window and click Exit. Remove the installation disc and store it in a safe place. 3. 4. 5.
Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: You will need an active internet connection to register your scanner. If you do not have internet access you can contact our customer service department to register the scanner.
Loading Documents to Scan 5 This chapter includes: • Supported Document Types on page 38 • Documents to Avoid Scanning on page 39 • Unsupported Document Types on page 40 • Scanning from the Automatic Document Feeder (ADF) on page 41 • Scanning Interfaces on page 43 Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components.
Supported Document Types You can scan the following types of documents and cards with this scanner. • Maximum amount of paper in the input tray • Approximately 150 pages of 20 lb (75–80 g/m2) new printer paper • Document size • Minimum size (width x length) – 2 x 3 inches (51 x 76 mm) • Maximum size (width x length) – 11.7 x 118 inches (297 mm x 2997 mm) We recommend scanning one page at a time when the documents you are scanning are longer than 17 inches (432 mm).
Documents to Avoid Scanning The documents in this list can be scanned, but please note that scanning documents of this type will reduce the life of the scanner. Maintenance will be required more often and replaceable parts will wear faster. These types of documents will jam more frequently and damage to the original documents may occur. If you do choose to scan these document types, do not scan large batches.
Unsupported Document Types Do not scan the following types of documents as they may cause damage to the scanner. • Items outside of the specified supported sizes, thickness, and weight defined in this document. • Non-rectangular or irregularly shaped paper will cause the scanner to detect and report document skew errors or paper jams. • Carbon paper that will leave residue in the scanner and on the rollers that will transfer to the next set of documents scanned.
Scanning from the Automatic Document Feeder (ADF) Preparing Documents for Scanning • Fan the documents to make sure all pages in the stack are separated. • Bend and then flatten the document stack to make sure the horizontal edges are aligned to help prevent paper from skewing while being pulled through the scanner. • Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being fed through at a single time. Scanning 1.
2. Adjust the paper guides for the width of the pages being scanned. 3. Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. 4. You can now scan the documents using the scanner buttons, OneTouch, or one of the other scanning interfaces.
Scanning Interfaces If you selected the recommended installation, then you have several different options to scan with your Xerox DocuMate 4760 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. • OneTouch—When you press the Simplex or Duplex button on the scanner, the scanner starts scanning using the settings for the current LED number. The scanned image is then sent to a destination on your computer or network drive.
Xerox® DocuMate® 4760 User’s Guide
Scanning and Configuring OneTouch 6 This chapter includes: • Default OneTouch Settings on page 47 • Scan from the OneTouch Button Panel on page 48 • Changing the Button Settings on page 50 • Selecting Options for OneTouch on page 52 • Scan Configurations on page 55 • File Formats on page 63 • Create Single Image Files on page 63 • Image Formats on page 63 • Text Formats on page 66 • Configure Before Scan on page 67 • Open Scanned Document(s) on page 69 • Transfer to Storage on page 70 • Scanning to Multip
The OneTouch Button Panel, that you see on the computer screen, shows the pre-set function for each button (such as Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished. The OneTouch button panel shows which application the button is configured to send images to.
Default OneTouch Settings When you installed the scanner, the software configured each OneTouch button with appropriate settings consisting of: a Destination Application, a Scan Configuration, and a File Format. The button names, such as Email or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see Changing the Button Settings on page 50 for instructions.
Scan from the OneTouch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon. To scan from the OneTouch Button panel: 1. Load the documents into the scanner. 2. Click on the OneTouch icon in the Windows notification area (at the lower right corner of the screen.) OneTouch Icon 3. The OneTouch Button Panel opens. 4. 5.
The Detail View • • • Left-click on a Destination Application icon to start scanning. Right-click on a Destination Application icon to open the OneTouch Properties. Single-click on the detailed information to open the OneTouch Properties. The Hardware View • • Left-click on the scanner icon to return to the Button view. Right-click on the scanner icon to open the scanner’s hardware properties.
Changing the Button Settings 1. 2. Click on the OneTouch icon. Right-click a button on the OneTouch Button Panel. 3. The OneTouch Properties window opens. The OneTouch Properties window will also open when you press, hold down for 3 seconds, and release the Simplex or Duplex button. Scanner button configuration tab Select a file format for your scanned images. Select the Destination Application that will open when you are finished scanning.
7. 8. 9. Select a scanning configuration in the Select configuration list. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Refer to Scan Configurations on page 55 and Configure Before Scan on page 67 for instructions on creating and modifying scan configurations. Click on OK to save the changes.
Selecting Options for OneTouch Use the Options tab to configure how OneTouch works with the selected button, such as which destinations are available, or what the file name should be. Select Button—click the down arrow and select the button for which you want to modify the settings from the list. The options you choose in this window only apply to the button you select in this list. Show all destinations—this option selects all of the Destination Application categories.
Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in the destination list, on the OneTouch configuration tab. This feature allows you to scan one time while distributing the file to multiple destinations. Please refer to Scanning to Multiple Destinations on page 109. Instant delivery—enables image transfer to the destination while scanning is in progress, provided that Create Single Image Files is also selected.
• • • • • • • • • • • • • • {hh}—inserts the 12-hour clock hour with a zero added to single-digit time values (02). {H}—inserts the 24-hour clock hour without a zero added to single-digit time values (2). {HH}—inserts the 24-hour clock hour with a zero added to single-digit time values (02). {m}—inserts the minute without a zero added to single-digit time values (7). {mm}—inserts the minute with a zero added to single-digit time values (07).
Scan Configurations The scan configurations are where you select the scanning resolution, brightness, mode (color, black & white, or grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. Select the scan configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here.
Based on the selected destination, additional settings tabs may also be available. If you see one of these additional settings tabs please refer to the appropriate section, as listed below, for instructions on configuring these destination specific options. • Use the Storage Options tab to choose the storage folder for scans sent to the Transfer to Storage destination, as described on page 70. • Use the Device Settings tab to configure Fax and Print destinations, as described on page 78.
Page Settings Tab The options on the Page Settings tab will be available based on either the selected color mode (Black & White, Grayscale, or Color), or based on whether or not the scanner hardware supports the feature. Click the name to toggle between inches and millimeters. Standard—click the menu arrow and choose a page size from the list. Custom—enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or millimeters, to toggle between them.
• Invert image—reverses the color of each pixel in the scanned image. When scanning in black and white, each pixel is reversed from black to white and white to black. When scanning in grayscale each pixel is reversed to the opposite level of gray. When scanning in color each pixel is reversed to the opposite color in the color wheel. For example, you might choose this option if you are scanning pages that have been printed from newspaper microfilm.
• • Double Feed Detection—selecting this option turns on the scanner hardware feature that detects when multiple pages feed through the scanner at one time. This option is only available if the scanner supports this feature. Manual Feed Mode—select this option to enable a delay from when the last page is scanned and when the scanner stops the scan job. To scan with manual feed mode: 1. Select Manual feed mode. 2.
Redaction Settings Tab Use the options on the Redaction Settings tab to remove a specified area in the scanned image. Please refer to the technical note, at the end of this section, for information about how this setting works with other options in the OneTouch Scan Configuration you are modifying. Enable redaction—select this option to enable redaction when scanning. You might use this option if you want to remove a logo or image that appears on each page that you are scanning.
• Both—select this option if you want to specify an area that appears in the same place on both sides of the page, such as a company logo, so you don’t have to specify the same area separately for both the front and back. Click one time on the default value, 0.00 in each field, to enable the control box for you to input the start position and redaction area size. The units of measurement is displayed on the lower-right corner next to the Paper size field.
Preview—this color field shows the actual color that will fill the redaction area in the final scanned image. When scanning in color, the Preview field will match the Color field. When scanning in Grayscale, the preview field will show the gray version of the color you selected, and that color will be in the final scanned image.
File Formats The available file formats, in the Select format panel, are based on the selected destination for scanning. For example, if scanning to the destination Transfer to Storage, all file formats are available as the files are saved directly to a folder without opening any application. If the destination is an application, such as Microsoft’s Paint, only the file types the application supports will be available in the Select format panel.
Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the format panel will change the BMP icon to the selected image format icon. BMP—the *.bmp (bitmap) format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats. GIF—the *.
3. 4. Choose the file size/image quality option for your scanned images. Minimize Size—smallest file size, lowest image quality. Normal—medium file size, some loss of image quality. Maximize Quality—largest file size, minimal loss of image quality. Your selection pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have JPG selected as the file format are not affected, so you can set the JPG file size/image quality independently for each button.
Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select.
Configure Before Scan You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning interface opens before the scanning starts. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the OneTouch Properties window for that button. 1. Open the OneTouch Properties window. 2.
2. The following window will open asking if you want to cancel the entire job. • • 68 Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch. For instance, the Picture Type is Black & White but you want to scan your documents in color.
Open Scanned Document(s) Select the destination Open Scanned Document(s) to have the scanned document open automatically when scanning is complete. Supported file types—all file formats are available when scanning to the Open Scanned Document(s) destination. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
Transfer to Storage With Transfer to Storage, you can scan documents and save them in a folder in one step. Supported file types—since the files are saved directly to a folder on the computer or server, all file formats in OneTouch are available. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.
2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click on the setting you want the Storage location to be updated with. • • • For all configurations—select this option to have the storage location, in all scan configurations Storage Options tabs, updated to use this location. Note that the storage Link Properties location will also update to use this location.
4. Click the New button. 6. 7. The Scan Configuration Properties dialog box opens. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. 8. Click the Browse button. 5.
9. Select the folder you created for storing the scanned documents. 10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration.
13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration. Scan to multiple storage folders: 1. Insert the document you want to scan to storage. 2.
Burn to CD-ROM If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows version XP or later. Supported file types—since the files are going to be burned to a CD, all file formats in OneTouch are available. Note that text file formats are only available if an OCR module or application is installed.
6. When you are ready to burn the files to a CD, open the OneTouch Properties window, select Burn to CD and then click the Properties button. 7. 8. Make sure a blank CD is in the CD burner. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the OneTouch files on the CD.
Printer or Fax The availability of printers and/or faxes in the OneTouch destination list depends on whether or not you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax documentation, for setting up printers and faxes. Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only uncompressed data can be send to these devices. Destination type—printers and Faxes are classified as “Device Links”.
• • • • • • • Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page. Center image on page—the image will be printed in the center of the page instead of at the top left corner.
PaperPort In the OneTouch Properties window, select PaperPort as the Destination Application for scanning. Supported file types—all image file formats are available when scanning to PaperPort. The sPDF and nPDF text file formats are only available when the OmniPage software or OneTouch OmniPage module is installed. Please refer to Text Formats on page 66. Destination type—the PaperPort destination is classified as a “Document Management Link”.
• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the PaperPort tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.
Scan to the current PaperPort folder • Select this option to have the scanned document(s) sent to the currently selected folder in the PaperPort application. The PaperPort software must be open, before scanning, for the scans to be sent to the selected folder in the PaperPort folder pane. If PaperPort is not open, this option is ignored and the scanned file is sent to the folder selected in either the OneTouch Link Properties or Scan Configuration window for PaperPort.
SharePoint The SharePoint destination link allows scans to be sent directly to a SharePoint site from OneTouch. Please contact your SharePoint site administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the SharePoint sites and user accounts are outside the scope of this document.
3. Click on the SharePoint tab and fill in the fields with the information for your SharePoint site. • • Protocol—select which protocol you want to use to transfer the scan to the server. SharePoint URL—input the full URL path of the SharePoint site without the http(s):// designation and actual page. This path should include everything except the destination folder. For example, if the web browser URL displays http://sharepoint.site.com/IT/common/shared documents/ default.
SharePoint Link Log Viewer The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only. Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed.
FTP Transfer The FTP Transfer destination link allows scans to be sent directly to an FTP server from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the FTP server and user accounts are outside the scope of this document.
3. Click on the FTP Transfer tab and fill in the fields with the information for you FTP server. • • Protocol—select which protocol you want to use to transfer the scan to the server. Host—input the internet or intranet path of the server where you want to send the scanned documents. You do not need ftp:// at the beginning. For example, ftp.company.com Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol.
Click on the Properties button to open the Log Viewer from the FTP OneTouch Link Properties window. There are no global configuration properties for the FTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.
SMTP The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from OneTouch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP server settings and user accounts is outside the scope of this document.
3. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server. • • Protocol—select which protocol you want to use to transfer the scan to the server. Host—input the internet or intranet path of the server where you want to send the scanned documents. For example, smtp.company.com Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol.
SMTP Link Log Viewer The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only. Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed.
Email Applications Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email message. You then fill in the recipient email address(es) and send the message. You need to have configured an email application before you can scan to it using OneTouch. If you do not have your email application set up prior to scanning, the default Windows email application will open and ask you to configure your user information.
Email Properties Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the OneTouch destination list. • • Folder for storing attachments—click the Browse button to change the location using the Windows file browser, or type a location directly in the field.
Text Editors Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text in the scanned image into editable text using Optical Character Recognition (OCR). Supported file types—the text file formats and destination applications are only available if an OCR module or application is installed. Please refer to Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by their icons in the list. • • Add application—click this button to open the Add Text Based Link dialogue so you can add other text editing applications to OneTouch. Delete application—select an application in the list then click this button to remove the application from the OneTouch destination list.
Adding Text Editor Applications to OneTouch 1. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.
Creating an HTML Web Page from Your Scanned Documents 1. 2. Open the OneTouch Properties window. Select your web browser as the Destination Application and choose HTML as the Format. Choose HTML 3. 4. 5. 6. Choose a Scan Configuration that has the settings for how you want any images, on the pages you are scanning, to be displayed. For example, choose a color or grayscale scan configuration if your documents contain images that you want posted to your website with the HTML text. Click OK.
Still Image Client If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. Supported file formats—you cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning. Destination type—the Still Image Client destination is classified as an “Event Forward Link”.
Technical Note If the scanner scans and sends an image to an application without prompting you to choose an application to run, the control panel options for your scanner’s events are automatically set to run a specific program when an event is initiated. Follow these steps to change the events setting for your scanner. 1. Open the Windows Control Panel. 2. Open the Scanners and Cameras group. When the Control Panel is in Classic View, the Scanners and Cameras group will be in the list.
Image Editors Image editors include Microsoft Paint and other drawing and graphics applications. Supported file formats—the available file formats are based on the selected destination application. For example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF. Please refer to Image Formats on page 63 for more information on which image formats OneTouch supports. Destination type—this destination type is classified as a “Simple Image Link”.
Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. • • Add application—click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to OneTouch. Delete application—select an application in the list then click this button to remove the application from the OneTouch destination list.
Adding Image Editor Applications to OneTouch 1. To add another application to the list, click the Add application button. The Add Simple Image Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.
PDF Applications PDF destinations are applications that can open and/or edit the Adobe PDF file format. Supported file types—applications in the PDF destination group support the *.pdf file format. When the OmniPage module or software is installed, OneTouch includes an option to scan as sPDF or nPDF. Selecting either of these two formats still creates a *.pdf file, but the “s” and “n” letters indicate that OCR will process the image before sending the file to the PDF application.
3. Click on one of the default text editors such as WordPad. 4. 5. Click on the Properties button. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 6. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box.
When you are done making changes in this window, click the Add button to accept the changes and close the window. 10. Click OK on the Link Properties window. 11. Click Refresh on the OneTouch Properties window and the new application should now be available. 9.
Send to Application The Send to Application link allows you to select any application on your computer as the scan destination. Supported file types—all file formats in OneTouch are available when scanning to this destination. After you configure the link, as described below, make sure you select a file format that the application can open. Please refer to Text Formats on page 66 to see a list of text file formats that are available when OCR is installed.
To configure a destination application for the Send to Application link: Send to Application OneTouch Link Properties window 1. 2. 3. 4. 5. 6. 7. Send to Application Scan Configuration Properties window Click Browse to open the Windows file browser and navigate to the location of the application’s executable (*.exe) file. In most cases, the application’s directory is located in the programs directory on the C:\ drive.
Configure advanced features—select this option to change the default settings for this link. Only advanced users and application developers should modify these settings. Send to Application OneTouch Link Properties window • • • • 108 Send to Application Scan Configuration Properties window Launch application for every image—when this option is selected, the application will open one time for each image scanned.
Scanning to Multiple Destinations Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch simply distributes the final scan to several destinations. This option is enabled separately for each OneTouch button. 1. Open the OneTouch Properties window and click on the Options tab. 2. 3. Select Enable scanning to multiple destinations, then click back on the configuration tab.
4. 5. 110 If any of the destinations you select have global configuration properties, the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on the Properties button to open the OneTouch Link Properties window to configure the destinations. Each destination that has global properties will be represented by its configuration tab in the OneTouch Link Properties window.
6. 7. 8. Select the scan configuration you want to use for scanning in the Select configuration list. Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options. Each destination that has per-scan configuration properties will be represented by its configuration tab in the OneTouch Scan Configuration Properties window.
Scanning with Job Separation Use job separation to have OneTouch create a new file each time a separator is detected when scanning a multiple page batch. For example, if you want to scan financial statements from several different banks, you can place a stack of statements in the scanner and OneTouch will separate each statement into a different file based on your selected job separator. 1. Open the OneTouch Properties window. 2.
6. 7. 8. Select one of the two job separation options: When a blank page is detected—a new file will be created after a blank page is fed through the scanner. The blank page is discarded from the scanned image and the new file starts with the next page in the document stack. Place a blank page, in the document you are scanning, at each place where you want a new file created when scanning is complete.
• 114 If you select When the number of images reaches, and input a number in the control box, any blank pages will be discarded first, and then the number of images scanned will be counted. For example, if you scan 12 pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12.
Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. Note: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution.
Text Formats You select the text format option by clicking on the text icon on the OneTouch Properties window. This is the text format icon. Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text.
2. Right-click on the text format icon. Example menu for the text format when the Destination Application is Microsoft Word. 3. Example menu for the text format when the Destination Application is a Storage location. Choose the file type that you want for the text format. Your selection of a file type pertains only to the Destination Application currently selected on the OneTouch Properties window. Other Destination Applications that have a text option selected as the Page Format are not affected.
Searchable PDF—the .pdf file format used by Adobe Acrobat. This format converts scanned text into PDF with an invisible text layer for searching. Normal PDF—the.pdf file format used by Adobe Acrobat. This format converts scanned text into a PDF with the text ready for editing in a PDF editing program. Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings are: • Minimize Size—smallest file size, lowest image quality.
Selecting OneTouch OmniPage OCR Options The software you installed for your scanner includes a set of advanced OCR options integrated with OneTouch. Note: the OCR options apply globally to all the OneTouch Destination Applications that perform OCR. For example, if you select the OCR options for Adobe Acrobat, they also apply to WordPad. To select OCR options available from OneTouch: 1. Open the OneTouch Properties window. 2.
The OCR Tab The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing. 1. 120 Choose the options you want from the OCR window. • Languages in Document—click on the language(s) in list that correspond to the languages in the documents to be scanned. You can click on multiple languages. These are the languages that will be recognized during the OCR process.
User Dictionary—a user dictionary is your personal dictionary with words that you want the OCR engine to reference for better accuracy when converting the document into editable text. For example, if you scan documents with highly technical terms or acronyms not found in typical dictionaries, you can add them to your personal dictionary. You can also add names that you expect to be in the documents too.
4. 5. 6. 7. 8. • jpeg • bmp • sPDF • nPDF The file does not have to include every word you want in the dictionary. You will be able to edit the list later. In fact, the file does not have to contain any text at all, and you could add the words using the editing options. However, if the list of words is long, it’s usually faster to type them in the word processing program. Note also that the words do not need to be alphabetized. Save the document in the .
11. The text file now appears on the list of user dictionaries that you can use for spellchecking. 12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label [current] is added to the name. If you don’t want to use any user dictionaries for spellchecking, click [none] at the top of the list. To remove a dictionary from the list, select it and click Remove. This only removes the dictionary from the list.
3. To import a list of words from another text file, click Import. The Import Contents of User Dictionary window opens. 4. Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary. Click Import. The file’s words will be added to your user dictionary list. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary Files list and click Export. 5. 6.
The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents. Click the Format tab and choose the options you want for both the input and output formats. Input Format Options • Automatic—choose this option to let the OCR process determine the format of the pages. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table.
• • • Flowing page—this format preserves the original layout of the pages, including columns. This is done wherever possible with column and indent settings, but not with text boxes or frames. Text will then flow from one column to the other, which does not happen when text boxes are present. True page—this output format uses absolute positioning on the page to keep the original layout of the pages, including columns. This is done with text, picture and table boxes and frames.
OneTouch with Visioneer Acuity Technology The OneTouch software you received with your Xerox scanner now includes the Visioneer Acuity technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images. Scan configurations with Acuity options work with OneTouch scan settings to produce the best quality images.
The Acuity Settings You select the Visioneer Acuity settings when creating or editing a scan configuration on the OneTouch Properties window. 1. Open the OneTouch Properties window. 2. 3. 4. 5. 6. 128 Click the New button to create a new configuration, or select one of your custom configurations you created earlier and click the Edit button. Click the Acuity Settings tab to see the new Acuity settings. Choose the Visioneer Acuity options for the scan configuration.
• • • • • • • • • Straighten image—Select this option to have the software automatically determine if a page is skewed, then straighten its image. If the page is scanned at too great an angle, the image may not straighten correctly. In that case, re-scan the page. Auto detect color—Determines if a document contains color or not and produces the appropriate scanned image. Typically, Auto Color Detect is used when you have a stack of pages to scan, some color and others not.
7. Click OK or Apply to add the Acuity options to your scan configuration. The Acuity icon on the top of the OneTouch Panel and on the scan configuration remind you that the scan will use the Acuity settings.
Hardware Properties 1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox scanner. 3. Click the Properties button.
Device Settings Please refer to Device Settings on page 175 Driver Settings Please refer to Driver Settings on page 177 132 Xerox® DocuMate® 4760 User’s Guide
Scanning from TWAIN and WIA 7 This chapter includes: • Accessing the Scanner Interface on page 134 • Scanning on page 135 • Using the Preview Window on page 137 • Document Source Configuration on page 144 • Summary on page 147 • Presets on page 148 • Document Settings on page 152 • Image Enhancements on page 161 • Driver Configuration on page 173 • Hardware Properties and Interface Behavior on page 175 Xerox® DocuMate® 4760 User’s Guide 133
Accessing the Scanner Interface Every scanning application will access the scanner using a different method. Please refer to the application’s user guide for instructions on using the application and accessing the scanner. • Visioneer OneTouch: Open the Visioneer OneTouch properties window and under the configuration list select Configure Before Scan. Click on OK to save the changes and close Visioneer OneTouch.
Scanning Some features described herein may not be available for the current scanner. Please disregard any information about features that you do not see in the interface for your scanner. Note: Visioneer Acuity must be installed for the image processing options, described in this document, to be available in the interface for your scanner. Only features that are appropriate for your scanner will be enabled after Visioneer Acuity is installed.
Note: You can lock or unlock the scanner’s interface from the driver configuration options for your scanner. The instructions for changing this setting are in the Driver Settings section of this guide. If you are unable to change this setting the option may have been set by your system administrator. Please contact your system administrator for more information.
Using the Preview Window Clicking the Preview button will display the preview window for the scanner interface. Use the preview option if you want to scan and display a sample image that reflects the current settings in the main interface. After the preview is displayed, you can then adjust the settings in the main interface until you are happy with how the sample image looks. The preview window is also where you can define custom scan regions.
4. Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust the scan settings. There are some settings in the main interface, such as brightness and contrast, which will immediately update the preview image after you adjust the setting. Other settings, such as changing from color scanning to black and white scanning, will not automatically update the sample image.
Scan Regions You can use the preview window to create custom scan regions for the scanner to use for scanning. For example, if you want to scan only a specific area of the image, you can move and resize a scan region to focus only on the area you want to scan. The final image will be only the size of the region you set. Important: do not change the page size for the scanned image after you create custom regions.
6. Create additional scan regions as needed by clicking anywhere in the sample image, hold your mouse button down, and then drag your mouse to create a scan region. Release the mouse button when the area you want is within the rectangle. If you want to create a region that overlaps another region, hold the Ctrl (control) key on the keyboard while you click and drag the mouse to create the region. You can release the Ctrl key after you start creating the overlapping region.
When Visioneer Acuity is installed, you can create multiple scan regions for each image scanned. The maximum number of scan regions you can create when Visioneer Acuity is installed may vary between scanner models. When creating scan regions and you reach the maximum number of allowable scan regions, you will not be able to continue creating scan regions until you remove a region you have already created.
Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will highlight indicating it is the active region under the mouse cursor. Right-click on the region and select the delete option from the menu. Move, Resize, or Delete a Blocked Region If there is a region you cannot move or resize because another region is in the way, you can temporarily move that region behind the other regions.
Make this the first region – select this option to set the region number to 1. This option is not available if the region you right-clicked on is already at position 1. After selecting this option, all other regions will have their number update automatically as appropriate. Make this region a lower number – select this option to move the region number up one in the processing order. This option is not available if the region you right-clicked on is already at position 1.
Document Source Configuration Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Click the drop down menu to select the scanning options you want to use. The available color modes are: • Automatic determines the color of the document as it is being scanned. • Color scans the document in color, creating a full color copy of an original document or photograph. Color scans have the largest file size. • Gray scans the document using varying shades of gray to reproduce the document.
3. 4. 5. Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use for the first side. When you are done making changes for the first side, click in the source configuration list and select the color mode for the second side. That side selection will now be displayed in the top of the source configuration list (for example, “Input tray (Back side) Gray”). Click the top of the menu to collapse the list.
Summary The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located.
Presets A preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on. You can create, import, export, and delete presets. After presets have been added to the interface, click the drop down menu and select an option from the list. • • • If you select the Last used settings preset, then adjust the settings in the scanner interface, when you scan those changes will immediately save to the preset.
3. Type an new name for the preset in the name field and then click on OK in the dialogue. To delete a preset: 1. Click the drop menu under Presets and select the preset you want to delete. 2. Click the right pointing arrow button and select Delete. 3. Click Yes when prompted to confirm that you want to delete the currently selected preset. Exporting Presets 1. Click on the right pointing arrow and select Export... from the list. 2.
3. Browse to a location and select the folder where you want the preset file to be saved. Click on Choose. Make sure to choose a location where you will be able to easily find the file. 4. Select the preset you want to export in the dialogue for exporting a preset. If you want to export multiple presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset name, to select multiple presets. 5. Click on Export.
Importing a Preset If you have previously exported presets, or another user has given you their presets files, select the import option to add those presets to your current list. Note that if you import presets that were created when using a scanner that does not have the same hardware features as your current scanner, the settings for the presets you import will automatically be updated to reflect the supported settings for the current scanner.
Document Settings • Main panel—this panel contains the most commonly used scan settings. When the Basic source configuration mode is selected, this is the only panel available. Change to the Advanced source configuration mode to enable the other panels which are also described in this section. The Document settings section when the Basic document source configuration mode is selected. The Document settings section when the Advanced document source configuration mode is selected.
Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Move the slider left or right to change the resolution for the scanned image. The higher the resolution, the clearer the image. However, high resolution scans also produce larger file sizes. The available range displayed in the slider area are within the minimum and maximum range supported by your scanner. The resolution slider will always display the correct range for the current scanner.
If the Document size list does not include the document size for your scanning batch, click in one of the fields below the document size list. Input the width of the document in the first field, then input the length in the second field. You can only specify values within the scanner's minimum and maximum supported item size. Please refer to the maintenance section of the scanner user's guide for this information.
Technical Note: If you are getting false double feed errors, try cleaning the inside of the scanner. Excessive dust on the sensor can cause false double feed errors. Refer to the maintenance section of the scanner's user guide for instructions on cleaning the scanner. Straighten Image Select this option to let the scanner automatically determine if a page is skewed, then straighten its image. This option is only available if the scanner supports this feature.
The following image shows a cheque scanned in duplex mode without Merge two sides enabled, and the same cheque scanned with Merge two sides enabled. When Merge two sides is not enabled, side 1 and side 2 of the cheque are saved in two separate files (IMG_0001 and IMG_0002 respectively). With Merge two sides enabled, both sides of the cheque are in a single file (IMG_0003).
Skip Blank Originals Select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file. Typically you might use this option when scanning a stack of two-sided pages which have a number of blank sides. • Blank threshold—you can use the Threshold slider to fine tune the sensitivity of the blank image detection. The results will depend on the scan settings and the types of documents being scanned.
Compress transfers Select this option to have the scanner compress the image in Gray and Color scans. This reduces the file size and allows for faster image transfer from the scanner to the computer. Once the compressed image is on the computer, scanner’s driver will then uncompresses the image, and perform any image processing functions that have been selected in the scanning interface. The uncompressed image is then transferred to the scanning application.
From the Windows Control Panel 1. Click on the Driver settings tab. 2. Select Enable user compression and Remember compression. Note that if these two options are grayed out and you cannot select them, then these options are not available for your scanner. 3. Click on OK. 4. Open the scanner interface. 5. Change to the Advanced source configuration mode. 6. In the Document settings section click on the Advanced tab. 7.
Image Enhancements Click on the Image Enhancements icon to select options applicable to what type of image processing you want applied for the items being scanned. • Main panel—this panel contains the most commonly used scan settings. Some of the options in this panel may have adjustment options on the other panels in this section. When the Basic source configuration mode is selected, this is the only panel available.
Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Choosing brightness values Adjusting the brightness level is based on how you want the image to appear and there is no standard to adhere to. Below are some recommended options for brightness image correction based on the original document quality.
Contrast Contrast refers to the differences between the light and dark portions in the image. Move the slider left or right to decrease or increase the contrast levels. Increasing the contrast level emphasizes the difference between the lighter and darker portions of the image, decreasing the contrast de-emphasizes that difference. Choosing contrast values While Brightness adds the same amount of gray or white to all pixels in the image, Contrast adjusts the pixels based on the pixel color level.
Black background scanners: Some scanners have a black background plate. A black background results in more precise cropping results and skew detection. However, when scanning thin paper, such as carbon copy paper or ruled writing paper, which are less than 18lb paper weight, the background may “bleed” through into the final image and make the image darker than it should be. In that case, try adjusting the brightness level between 40% and 60%, then adjust the contrast level between 60% and 80%.
Invert Image The Invert image option reverses the color of each pixel in the scanned image. When scanning in black and white, each pixel is reversed from black to white and white to black. When scanning in grayscale each pixel is reversed to the opposite level of gray. When scanning in color each pixel is reversed to the opposite color in the color wheel. For example, you might choose this option if you are scanning pages that have been printed from newspaper microfilm.
Mirror Image The Mirror image option flips the image left-to-right. Bit Depth Reduction The Bit depth reduction options are only available when scanning in black and white. Click the drop down menu and select an option from the list. Threshold and Dynamic threshold Threshold enables you to set what level of light or dark to look for on a page. When scanning in black and white, everything on the page is set to either white pixels or black pixels in the final image.
Below is an example of a color scan, a black and white scan without dithering, and a black and white scan with dithering. When the image is scaled down, it may look like a grayscale scan. When the image is at normal size or enlarged you will be able to clearly see the dithering pattern, as shown in the close-up image. Color scan Black and White scan Bayer dither scan Bayer dither scan - Close up Fill Margin Holes Select this option if you are scanning pages with punched holes in the margins.
• The position of the hole cannot be flush to the edge of the margin area and it cannot overlap the edge of the margin area Color Processing Panel Options The options in this panel are for setting how the scanner should process colors in specific color modes. Color Dropout Color dropout tells the scanner and software to remove a specific color from the image. You can choose either Red, Green, or Blue, or define a custom color, to be dropped out of an image.
This option is only available when scanning in grayscale or black and white. The example below shows the original text with a red watermark and the resulting image with the color removed. Perform Color Correction Apply color correction to the image so the displayed colors approximate the original item colors. Select this option to use the scanner’s default Gamma table which has been calibrated to produce the best quality color results for your scanner.
Filter Use the Filter option to increase or decrease the sharpness in the scanned image. Click the drop down menu and select an option from the list. Moiré Reduction Moiré patterns are wavy or rippled lines that may appear in the scanned images of newspapers and magazines, and sometimes scanned images of photos, line drawings, and color scans of textured paper. Select the Moiré reduction option to have the driver attempt to find and remove moiré patterns from the image.
Black Level With this option you can set what the scanner should interpret as “black” in the final image. If you are scanning items that have notes written with a pencil, you may want to raise the black level to have the pencil notes appear black in the image. You can set a value for black from 0 to 127. If you set this value to 127, you are telling the scanner that all pixels that are grey level 127 or lower (darker) should appear as black in the final image.
Driver Configuration Use the Driver configuration section to configure the add-on modules, select interface options, and view the scanner hardware properties. When the Advanced configuration mode is selected, a scanner panel option will be available for you to change any hardware settings that may be available for your scanner. Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected.
Scanner Configuration The scanner configuration tab shows the hardware information for your scanner. Power adjustments: • Sleep mode—sleep mode is the low-power state when the scanner is not in use. You can adjust the amount of time you want the scanner to wait before it goes into low power. Click the green enter button to save any changes in the Sleep mode field. Click the red reset button to reset to the default timeout value.
Hardware Properties and Interface Behavior You can use the scanner’s properties page to keep track of scanner maintenance, change some of the hardware options, configure the scanner interface behavior, and adjust application options that may be available for your scanner. To open the scanner hardware properties page: • Windows 7 and 8—from the Windows Control Panel, open Hardware and Sound and then Devices and Printers. Right-click on the scanner and then select Scan properties from the list.
• • LLD version—the scanner’s base driver version. This is not the OneTouch software revision, TWAIN or WIA driver versions. Driver version—this is the version of the scanner’s TWAIN driver. Firmware Update • • Check for update—check the scanner’s firmware version against the version included with the scanner driver.
Driver Settings The options in this panel are for configuring how the scanner interface will behave in some scenarios. Only advanced users should modify any of the options in this section. Options that are not available for your scanner will be grayed out and disabled. General • Lock settings—this option prevents the user from making changes to the options in the scanner interface. When the interface opens, only the scanning Presets will be available for a user to select and use for scanning.
• • • Preset overrides capabilities—some scanning applications have the option to adjust the scan settings and scan without opening this scanner interface. The next time this interface opens, the last used settings will match the application settings that were used to scan. Select this option to have the settings reset to the last ones used when this interface was open. Enable user compression—this option is enabled only if the scanner and the software allow manual adjustment of the image compression.
8 Scanning from ISIS You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface. Open the QuickScan software to access the ISIS driver scanning options. Please note that you may see the following warning message: 1. 2. Please disregard the message and click Continue.
Xerox® DocuMate® 4760 User’s Guide
Maintenance 9 This chapter includes: • Safety Precautions on page 182 • Clearing Paper Jams on page 183 • Cleaning the Scanner on page 184 • Replacing the Rollers on page 185 • Troubleshooting on page 193 • Uninstalling Your Scanner on page 197 • Xerox DocuMate 4760 Specifications on page 198 • Xerox DocuMate 4760 Parts List on page 200 This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts.
Safety Precautions When servicing the scanner you should take the following precautions to ensure your safety and prevent damage to the scanner. Do These • Wear protective gloves when cleaning the scanner with Isopropyl rubbing alcohol. Rubbing alcohol may irritate sensitive skin. • Only perform scanner maintenance as described in this chapter. • Keep the scanner and cleaning supplies away from any open flame or heat source as any form of alcohol is flammable.
Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning opens after a few moments. 1. Open the Automatic Document Feeder cover. 2. Remove the jammed paper and close the cover. To reduce the number of paper jams, smooth and straighten the paper before scanning, adjust the guides to the paper size, and insert the paper evenly into the ADF.
Cleaning the Scanner Cleaning the inside of the scanner helps to keep your scanner operating at optimum performance. You should clean the inside of the scanner at least once a week or after 1,000 pages have been scanned. If you are getting frequent paper jams, multiple pages feeding at the same time, or you’re seeing lines in the scanned image, it is time to clean the scanner. Note: Be careful when cleaning the rollers.
Replacing the Rollers Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. A worn roller should be replaced to avoid damage to the scanner’s internal parts. Before replacing the roller you should clean it as excessive dust on the roller will make it appear worn and smooth. You cannot properly diagnose a worn roller until you have cleaned it.
3. Firmly pull the roller housing towards you. You will hear it release from the scanner cover. Leverage the roller housing out of the scanner. 4. 5. Place the roller housing face down on a flat surface. Pinch the arms on either side of the roller module and pull the roller module out of the housing. 6. 7. 8. Discard the roller, it cannot be repaired or reused. Before installing the new roller, clean any dust that may have gotten on it during shipping.
9. Place the hooks of the housing in the slots in the scanner lid. 10. Tilt the housing up and into the scanner. 11. Press on the roller housing until it snaps into place in the scanner lid. 12. Gently press down on the ADF cover to close the scanner. Do not let the scanner lid slam shut. Paper feed roller The feed roller module is located in the body of the scanner. You will need a flat head and a Phillips head screw driver to replace the feed roller.
1. Open the scanner. 2. Using a Phillips head screw driver, remove the screws holding the roller cover in place. Set the screws aside, you will need them to reattach the roller cover. Warning: these parts are small and pose a choking hazard. 3. Lift the input tray up.
4. Pop up the roller cover and pull it out from underneath the input tray. 5. Lower the input tray. 6. Lift the main roller up.
7. Locate the white tab that locks the feed roller module in the scanner. Using a flathead screw driver, carefully wedge the flat head of the screw driver between the white tab and the roller housing. 8. Gently push the white tab away from the roller housing and rotate the tab up to unlock the roller. 9. Carefully angle the roller up and out of the scanner. 10. Discard the roller, it cannot be repaired or reused. 11.
12. Insert the round end of the roller into the slot in the scanner. 13. Carefully lower the roller into the scanner. Make sure the white locking tab is pointing up. Make sure the gears on the roller are sitting properly against the gears in the scanner before continuing. 14. Rotate the white tab down to lock the roller in place and then lower the roller into the scanner. 15. Lift the input tray up.
16. Slide the roller cover into the scanner under the input tray. Make sure the tabs on the roller cover are properly seated in the scanner body. Press down on the roller cover to lock it in place. When you are sure the roller cover is fully seated in place, lower the input tray. 17. Replace the screws you removed in step 2 of these instructions. 18. Close the scanner when you are finished.
Troubleshooting Problem: The scanner won’t scan. Check for one of these possible causes: • Are the cables loose or not plugged in securely? Inspect the cable connections. Make sure the cables are plugged in securely. • Is the scanner’s status light on? Turn on the scanner’s power. If the status light doesn’t come on, plug the power supply into another electrical outlet. If you are using a UPS battery back-up or power strip, try plugging the scanner directly to a wall outlet.
The minimum requirement of 350MB free hard drive space is for the installation of the software and basic, low resolution, scanning. High resolution scans result in files that can be over 1 gigabyte in size. Free up some space on your hard drive for the software to be able to save the scanned images. Problem: When using “Create single image files” not all of the pages scanned are sent to the destination I chose. There are a limited number of times that an application can open.
The pages were probably scanned in crooked, or skewed. To use AutoCrop to Original, the pages must be scanned in straight. Adjust the paper guides on the scanner so pages feed in straight. Problem: The paper jams the ADF. To reduce the number of paper jams, smooth and straighten the paper before scanning, and adjust the guides to the paper size. Paper fed into the ADF at an angle can cause the feed mechanism to jam.
Normal Operation • • • Steady blue: indicates the scanner is ready to scan. Steady red: the scanner is busy or it is not connected to the computer. Blinking red: the scanner is reporting an error. Error Codes If your scanner experiences hardware problems, the status light turns red and will blink a specific number of times, the status light will blink red, and the LED flashes an “E” then the error code number. In all cases, you should turn off the scanner and check the scanner setup.
Uninstalling Your Scanner Use the options in the Windows Control Panel to remove the scanner driver and modules, and any other software provided with the scanner. Please leave the scanner’s USB cable plugged into the computer while uninstalling the scanner driver. Unplug the USB cable when directed to do so in the instructions below. Open the list of installed programs in the Windows Control panel.
Xerox DocuMate 4760 Specifications Optical resolution Bit depth Scan method ADF specifications Minimum item size Maximum item size Scanning Speed Capacity Paper Thickness Image Sensor Light Source Interface Scanner dimensions Width Depth Height Weight Operating temperature Relative humidity Power supply AC Power cord Scanner Rating Power consumption USB cable Safety and agency certifications Supported Operating Systems Scanner Drivers 198 600 dpi 24-bit color, 8-bit grayscale, 1-bit bitonal (black & w
Bundled Software Visioneer OneTouch® Visioneer Acuity Module Nuance OmniPage® Nuance PDF Converter Kofax Virtual ReScan® (VRS™) Xerox® DocuMate® 4760 User’s Guide 199
Xerox DocuMate 4760 Parts List Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 4760 scanner.
Regulatory Information A This chapter includes: • Basic Regulations on page 202 • Copy Regulations on page 204 Xerox® DocuMate® 4760 User’s Guide 201
Basic Regulations United States (FCC Regulations) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
AL7 1HE England, Telephone +44 (0) 1707 353434 Other Regulations Turkey (RoHS Regulation) In compliance with Article 7 (d) We hereby certify “It is in compliance with the EEE Regulation”.
Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: 2. 3. 4. 5. 6. 7. 8.
9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc.
• • Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments Note: this list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.
Compliance Information B This chapter includes: • Product Recycling & Disposal on page 208 • Energy Star for the USA on page 209 Xerox® DocuMate® 4760 User’s Guide 207
Product Recycling & Disposal USA & Canada Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply, please see: http://www.dtsc.ca.gov/hazardouswaste/perchlorate/. If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations.
Energy Star for the USA Energy Program Compliance The Xerox® DocuMate® 4760 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors.
Xerox® DocuMate® 4760 User’s Guide
Index Copy button, 51 Create single image files, 63 csv file format, 117 D A Actual size, 79 Add Application, 96, 102, 104 Advanced device settings, 79 Advanced Settings tab, 59 Apply button, 51 Aspect ratio, 79 Assemble the scanner, 22 AutoCrop, 158 Automatic color detection, 145, 156 Automatic cropping options, 153 AutoRotate image, 79 B bit depth, 198 Bit Depth Reduction, 167 Black and White, 144, 145, 167 Black Level, 172 Black&White mode, 56 BMP file format, 63 Brightness, 56, 162, 165 Burn to CD, 7
file format, 117 Fill margin holes, 168 Filter, 171 Fit to page, 79 Flip back side, 156 flowing page, 126 Format tab, 125 G Gamma, 59, 165 Grayscale, 144, 145, 164, 165, 167 Grayscale mode, 56 H Halftone Pattern, 167 Hardware properties, 48 Height threshold, 157 HTM file format, 97 htm file format, 117 HTML Document, 117 HTML page, 97 Hue, 59 I Image Documents Properties, 101 Image Editors, 52 Image Enhancements, 161 Image file formats, 63 Improvements and Settings, 57 Instant Delivery, 53 Internet Optio
New settings, 50 Options tab, 52 Panel features, 48 properties, 50, 67, 70, 76, 80, 98, 115 One Touch Button Panel names, 47 One Touch Properties window options, 55 Optical Character Recognition (OCR), 52, 66, 115 Options tab, 52 P Page Settings tab, 57 Page size, 154 paper jam, 185 Paper size, 57 PDF Image quality and file size, 64, 65 PDF applications, 52 PDF Destinations, 103 PDF file format, 52, 63 Perform color correction, 170 Perform edge cleanup, 158 Pixel, 162, 165, 167, 170 Presets, 148 Properties
Transfer to Storage, 70, 72 file formats, 66 true page, 126 TWAIN interface, 67, 68 TXT file format, 50, 115 U Updates, 36 USB cable, 30 Use languages and dictionaries to improve accuracy, 120 Use MRC, 118 user dictionary edit, 123 new, 121 User Guides, 35 W White Level, 171 Word Document, 117 X xls file format, 117 214 Xerox® DocuMate® 4760 User’s Guide
