WorkCentre 4118 User Guide 32N00467
Prepared and Translated by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND ©2006 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.
Table of Contents 1 Welcome .................................................................................1-1 Introduction................................................................................................ 1-2 About This Guide....................................................................................... 1-3 Related Information Sources.................................................................... 1-4 Customer Support ............................................................
in 1 Control panel ............................................................................... 2-9 Installing Drum and Toner Cartridges ................................................... 2-12 Making Connections................................................................................ 2-14 Powering On the Machine....................................................................... 2-16 Loading Paper..........................................................................................
Create a Mailbox ................................................................................. 5-15 Delete a Mailbox ................................................................................. 5-16 Mailbox Procedures................................................................................. 5-17 Storing Documents in a Mailbox ......................................................... 5-17 Printing Mailbox Contents ...................................................................
Clear Memory ............................................................................................. 8-9 Clearing the Memory ............................................................................. 8-9 Maintenance Tools .................................................................................. 8-10 Check the Serial Number .................................................................... 8-10 Notify Toner Low ..............................................................................
Fax Specifications ................................................................................... 11-4 Scanner and Copier Specifications ....................................................... 11-5 General Specifications ............................................................................ 11-6 Media Specifications ............................................................................... 11-7 12 Index .......................................................................................
Page vi Xerox WorkCentre 4118 User Guide
1 Welcome Thank you for choosing the Xerox WorkCentre 4118. This product have been designed for ease of use, but to use your machine to its fullest potential take some time to read the User Guide. ¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 ¾ About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 ¾ Related Information Sources . . . . . . . . . . . . . . . . . 1-4 ¾ Customer Support . . . . . . . . . . . . . . . . . . . . . . . . .
Welcome Introduction Xerox WorkCentre 4118p Hereafter the 4118p will be referred to in this documentation as the 2 in 1 model. The 2 in 1 model provides digital copying and direct printing at 17 pages per minute A4 or 18 pages per minute letter as standard. Options available include an additional Paper Tray, Document Feeder, Foreign Interface, Stand and Network Kit. The Network Kit enables network printing, including PostScript, Macintosh and Linux print and scan drivers.
Welcome About This Guide Throughout this User Guide some terms are used interchangeably: ¾ Paper is synonymous with media. ¾ Document is synonymous with original. ¾ Xerox WorkCentre 4118 is synonymous with the machine. The following table offers further information about the conventions used within this Guide. CONVENTION DESCRIPTION EXAMPLE Italic Typeface Used to emphasize a word or phrase. Xerox WorkCentre 4118. In addition, references to other publications are displayed in Italic typeface.
Welcome Related Information Sources Information available for the product consists of: - This User Guide - The Quick Use Guide - The Quick Install Sheets - The System Administration Guide - The Xerox website http://www.xerox.
Welcome Customer Support If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: http://www.xerox.com If you require further assistance, call our experts at the Xerox Welcome Center, or contact your local representative. When telephoning please provide the machine serial number.
Welcome Safety Notes Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.
This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards which would require a tool to remove. Never remove these covers or guards. Maintenance Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not to carry out any maintenance on this product which is not described in the customer documentation.
Welcome - A wall panel circuit breaker, fuse, or other safety device has been tripped. - Liquid is spilled into the copier/printer. - The equipment is exposed to water. - Any part of the equipment is damaged. Disconnect Device The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.
¾ Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. ¾ Never attempt any maintenance function that is not specifically described in this documentation. ¾ This equipment should not be placed in a built-in installation unless proper ventilation is provided. Please contact your Authorized local dealer for further information. ¾ Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.
Welcome If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider. Consumables Store all consumables in accordance with the instructions given on the package or container. ¾ Keep all consumables away from the reach of children. ¾ Never throw toner, toner cartridges or toner containers into an open flame.
Welcome Product Safety Certification This product is certified by the following Agency using the Safety standards listed. AGENCY STANDARD Underwriters Laboratories Inc. UL60950-1st Edition (USA/Canada) ETL SEMKO IEC60950 1strd Edition (2001) This product was manufactured under a registered ISO9001 Quality system.
Welcome Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment. January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company.
Welcome Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.
Radio Equipment & Telecommunications Terminal Equipment Directive: This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.
Welcome Environmental Compliance USA Energy Star - As an ENERGY STAR partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S.
Welcome Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.
Welcome ¾ Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) ¾ Passports. (Foreign Passports may be photographed.) ¾ Immigration Papers. ¾ Draft Registration Cards. ¾ Selective Service Induction Papers that bear any of the following Registrant's information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: United States military discharge certificates may be photographed.
Canada or of a province or by the government of a state other than Canada. ¾ Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. ¾ Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner.
Welcome Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury, and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market.
Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/ environment or for recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org.
Welcome Page 1-22 Xerox WorkCentre 4118 User Guide
2 Getting Started Before you start to use your machine, there are a number of tasks to perform. Using the instructions provided in this chapter, unpack and setup your machine. ¾ Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 ¾ Machine Overview . . . . . . . . . . . . . . . . . . . . . . . . . 2-6 ¾ Installing Drum and Toner Cartridges . . . . . . . . . 2-12 ¾ Making Connections . . . . . . . . . . . . . . . . . . . . . . 2-14 ¾ Powering On the Machine . . . . . . . . .
Getting Started Unpacking 1 ¾ Remove the shipping tape from the front, back and sides of the machine. Tape LCD 2 z To scan or copy a document, the switch must be in the unlock position. If the machine is not being used for a long period of time, or being moved, push the switch to the lock position ( ). ¾ Remove the label completely from the scanner module by pulling it straight out, away from the unit. Make sure that the scan lock has been moved to the unlock position ( ).
Getting Started 4 z The appearance of the power cord and the telephone line cord may vary according to Country. ¾ Ensure the following components are available: AC Power Cord User Documentation Starter Toner Cartridge Drum Cartridge Telephone Line Cord USB Cable Software CD Contents User Guide CD ¾ The User Guide provides detailed information, technical specifications and procedural step by step instructions on all the features available.
Getting Started Drivers CD ¾ This CD contains the print drivers, TWAIN driver and ControlCentre software available for your machine. ¾ Print Drivers are available for Windows 98, NT, 2000, ME and XP. Print Drivers are available in PCL5e emulation, PCL6. ¾ The TWAIN Driver is the interface between your machine and the image manipulation software. TWAIN Driver available for Windows 98, NT, 2000, ME and XP.
Insert the appropriate CD into your CD-ROM drive. Use the instructions below to run the required CD. User Guide CD 1 ¾ The program is designed to Autorun. If this is not enabled double-click on the run.exe file 2 1 ¾ Select your preferred language. 1 ¾ The program is designed to Autorun. If this is not enabled double-click on the Xinstall.exe 2 1 ¾ Follow the instructions in the wizard to install the required application. Multiple applications on the CD. Drivers CD file on the CD.
Getting Started Machine Overview Models and Options WorkCentre 4118 (2 in 1) WorkCentre 4118 (4 in 1) Option Standard Paper Tray 1 & Bypass Tray Standard Standard Digital Copying Standard Standard Direct Printing Standard Standard Network Printing Option Option Direct Scanning - Standard Fax - Standard Paper Tray 2 Option Option Cabinet and Stand Option Option Foreign Interface Option Option Document Feeder Page 2-6 Xerox WorkCentre 4118 User Guide
Getting Started Component Location Front View: Document Feeder Control Panel Document Guides Document Input Tray Document Output Tray Paper Guides Bypass Tray Scanner Module Side Cover Paper Tray 1 Release Lever Front Cover Paper Tray 2 NOTE: The components on each model vary, this picture represents the WorkCentre 4118 with the optional Paper Tray 2.
Getting Started Rear View: Document Feeder Document Feeder Connector Document Glass Telephone Connections Paper Tray AC Power Cord Connector Power Switch Paper Exit Extension Parallel Connector USB Connector NOTE: The components on each model vary, this picture represents the WorkCentre 4118, standard configuration.
Navigation keys Copy key Menu/Exit Status keys Clear / Clear All (AC) Display 1 2 3 5 4 6 Enter Status Map Paper Supply Feature keys (1 - 7) Start Numeric Keypad Stop 2 in 1 Control panel Copy/fax keys Navigation keys Menu/Exit Status keys Clear / Clear All (AC) Display 1 2 3 4 5 6 Feature keys (1 - 7) 7 Enter Status Map Paper Supply Fax Functions Numeric Keypad Start Stop 4 in 1 Control panel ITEM DESCRIPTION 1 Lighten/Darken Use to adjust the contrast level to improve outp
Getting Started 3 1-2 Sided Use to scan 1 Sided originals and produce 2 Sided output. 4 Collated Use to produce collated output. 5 Original Type Used to select the type of original being scanned. 6 Color Original Use this option when scanning a color original. 7 Resolution Use to adjust the scan resolution (4 in 1 only). Copy Select to activate the Copy mode. The Copy key illuminates when selected. Fax Select to activate the Fax mode. The Fax key illuminates when selected (4 in 1 only).
Job Status Getting Started Display Displays the current status and the menu prompts and selections. Use to view the current job status, add pages to jobs in memory and to delete jobs. Machine Status Use to access setup menus and customize the machine. Manual Group Use to manually enter multiple destinations for a fax job (4 in 1 only). Manual Dial Use to dial a fax number manually (4 in 1 only).
Getting Started Installing Drum and Toner Cartridges 1 ¾ Pull the release latch to open the side cover. CAUTION: Ensure the side cover is always open before opening the front cover. Page 2-12 2 ¾ Open the front cover. 3 ¾ If the cartridge locking lever is in the lower position, turn the lever upward until it locks into place.
Getting Started 4 ¾ Remove the drum cartridge from its bag and slide it into the machine firmly until it locks into place. CAUTION: Do not expose the green drum to light for an extended period. Never expose the drum to direct sunlight or touch the drum surface. Damage or poor image quality may result. z Xerox 5 has included a Starter Toner Cartridge. Purchased replacement toner cartridges will yield approximately two times the number of copies.
Getting Started Making Connections 1 Document Feeder ¾ Connect the Document Feeder cord to the port shown and fasten the side screws. 2 z You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or larger telecommunication line cord. Telephone Line (WorkCentre 4118, 4 in 1 only) ¾ Connect the supplied telephone line to the LINE jack and the other end to the wall jack.
USB or Parallel Port Cable Getting Started 3 CAUTION: Shut down the computer before connecting the cable. ¾ Connect the USB Cable which came with your machine. OR ¾ If you want to use a parallel print cable, only use an IEEE-1284 compliant cable and connect it to the parallel connector on your machine. ) Only connect one of the above cables. If you are using a USB cable, you must be running Windows 98, Me, 2000 or XP. When using the USB connection, your machine provides two USB modes; Fast and Slow.
Getting Started Powering On the Machine 1 ¾ Connect the AC Power Cord to the machine and a power outlet. The power cord must be plugged into a grounded power socket. 2 ¾ Press the ON/OFF switch to the ON ( I ) position. The machine displays ’Warming Up Please Wait...’.
1 z An additional Paper Tray is available as an option. The instructions for loading both paper trays are the same. Getting Started Loading Paper ¾ Pull open the Paper Tray. 2 ¾ Push down on the pressure plate 3 ¾ Adjust the rear paper guide to the until it locks into position. required paper length. It is preset to A4 or Letter size depending on country. ¾ To load another size, lift the rear guide out of the current position and into the required position.
Getting Started 4 z If you experience problems with paper feed, turn the paper around and if the problem continues, use the Bypass Tray. 5 ¾ Fan the paper and insert it into the tray. If loading Letterhead, ensure the design is face-up and the top edge of the sheet is placed at the right side. ¾ Ensure that the paper is positioned under the snubbers. Corner snubbers ¾ Do not fill above the Maximum Fill Line.
from your PC, ensure you select the Paper Source and the correct paper size from your software application. Getting Started 6 z When printing ¾ Position the side guide by squeezing the lever and sliding it toward the stack of paper, until it gently touches the side of the stack. Do not allow the guide to press against the edge of the paper tightly. ¾ Close the Paper Tray. ) Refer to “Machine Setup” starting on page 2-20 to set the correct size for the Paper Tray.
Getting Started Machine Setup Use the following instructions to customize your machine to meet your individual requirements. 1 ¾ Press the [Machine Status] key. Enter Machine Status 2 ¾ Using the Navigation Keys select [Machine Setup] and press [Enter]. 3 ¾ Using the Navigation Keys select the required setup option and press [Enter]. ¾ Using the “Machine Setup Options” starting on page 2-21 customize the settings to meet your requirements. ¾ Press [Enter] to save your selections.
OPTION SETTINGS DESCRIPTION Tray 1 Size LTR / A4 / LGL / Folio Use to set the default paper size for Tray 1. Paper Size options are Letter, A4, Legal (216 x 356 mm / 8.5 x 14 inch) or Folio. Tray 2 Size LTR / A4 / LGL / Folio Use to set the default paper size for Tray 2. Paper Size options are Letter, A4, Legal (216 x 356 mm / 8.5 x 14 inch) or Folio. Bypass Size LTR / A4 / LGL / Folio / A5 / Statement Use to set the default paper size for the Bypass Tray.
Getting Started OPTION Alarm Sound SETTINGS On Off Key Sound On Off Speaker Control Low Med DESCRIPTION Set to On to enable an alarm sound when an error occurs or a fax communication ends. Set to On to enable a sound when any key is pressed. The speaker can be set to Low, Medium High or Off.
SETTINGS Date & Time Clock Mode 12 hour On Off Discard Size DESCRIPTION Enter the current date and time using the Numeric Keypad. Use Clock Mode to set whether the machine uses a 12 or 24 hour clock. 24 hour Toner Save Getting Started OPTION [00 - 30] The machine can be configured to display time using either a 12-hour or 24-hour format. If On, the machine produces a lower quality output to reduce toner consumption. Useful if your machine is used for internal documents only.
Getting Started Installing Software Installing Drivers Programs for Windows To use your machine as a printer and scanner in Windows, you must install the MFP driver. You can install some or all the following components: ¾ Printer driver - Use this driver to take full advantage of your printer’s features. The PCL Print driver is standard. The PostScript driver is available with the optional Network Kit.
RAM Free disk space Internet Explorer REQUIREMENTS RECOMMENDED Windows 98/Me/NT 4.0/ 2000 64 MB or higher 128 MB Windows XP 128 MB or higher 256 MB Windows 98/Me/NT 4.0/ 2000 300 MB or higher 1 GB Windows XP 1 GB or higher 5 GB 5.0 or higher 5.5 Macintosh Macintosh 10.3 or later - with Network Kit option Linux Various Linux - with Network Kit option. Installing Drivers in Windows All applications should be closed on your PC before beginning installation.
Getting Started Page 2-26 3 ¾ Choose the appropriate radio button for the hardware selected and then click [Next]. 4 ¾ Choose the components you want to install and then click [Next]. 5 ¾ The confirmation screen summarizes your selections. Either Click [Back] to reselect or 6 ¾ When the setup has completed click [Finish]. Click [Next] to install your selections.
8 ¾ The Hardware Wizard will search for and find the drivers. Follow the on screen (PC). instructions. Installing Xerox Drivers in Microsoft Windows XP, 2000, NT or Windows 98/ME using the Parallel port 1 ¾ Plug the Parallel cable into the WorkCentre 4118 and connect it to your PC. Start your PC 2 ¾ Insert the Xerox Drivers CD into the CD-ROM drive. In Microsoft Windows click [Start] and 3 ¾ When the language selection window appears, select the appropriate language.
Getting Started Page 2-28 5 ¾ Choose the components you want to install and then click [Next]. 6 ¾ The confirmation screen summarizes your selections. Either Click [Back] to reselect or 7 ¾ Click [Finish]. The driver installation is now complete. Click [Next] to install your selections.
1 ¾ Plug the USB cable into the WorkCentre 4118 and connect it to your Personal Computer 2 ¾ Insert the Xerox Drivers CD into the CD-ROM drive. 3 ¾ The Add New Hardware Wizard will display. Click [Next]. 4 ¾ Confirm that the radio button Search for the best driver for your device is chosen. Click (PC). Start your PC and switch on the WorkCentre 4118. [Next]. i In Windows Millennium (ME) the add Hardware Wizard will search and find the scan driver. Click [Finish] when this process is complete.
Getting Started 8 ¾ Again, you must specify the location. Browse to the CD-ROM drive and the Driver folder on the CD. Then click the scan directory and then the Win98ME directory and click [OK]. Click [Next] when prompted then click [Finish]. The scan driver for the WorkCentre 4118 is now loaded. 9 10 11 12 Page 2-30 ¾ In Microsoft Windows click [Start] and then [Settings] and then [Printers]. Double-click the [Add Printer] icon. ¾ The Add Printer Wizard will begin. Click [Next].
14 15 ¾ Click the port that the printer cable is attached to, in this case USB and click [Next]. ¾ You can type in a name for your new printer or accept the default then click [Next]. ¾ Choose [Yes] to print a test page and click [Finish]. The WorkCentre 4118 driver will now be installed and a test page should print.
Getting Started Test Print or Scan To ensure the WorkCentre 4118 has been installed correctly a test print or scan should be submitted from the Workstation. Use the following instructions to send a test print or scan. Test Print 1 ¾ Open a document on the Workstation. 2 ¾ Select the Xerox WorkCentre 4118 as the printer to which the document will be sent. 3 ¾ Print the selected document on the device and verify that it prints correctly. The installation process is now complete.
3 Copy Digital copying is available as standard on the Xerox WorkCentre 4118. ¾ Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . 3-2 ¾ Basic Copy Features . . . . . . . . . . . . . . . . . . . . . . . 3-6 ¾ Special Copy Features . . . . . . . . . . . . . . . . . . . . . 3-9 ¾ Compatible Features . . . . . . . . . . . . . . . . . . . . . .
Copy Copying Procedure 1 Select Copy Mode ¾ Ensure Ready to Copy displays. Ready To Copy 100% Current Reduction / Enlarge Setting ¾ If necessary, press the [Copy] 001 Number of Copies Copy Key key to change to Copy mode. The Copy key remains illuminated when selected. 2 Select the Paper Supply z For instructions on loading media, refer to “Loading Paper” on page 42. For full media specifications refer to “Media Specifications” on page 11-7.
When copying onto a paper size smaller than A4/Letter, the printed image may be offset and not reproduce correctly, even when Auto Fit is selected. ¾ If the Bypass Tray is selected the Paper Type option displays. Use the Navigation Keys to select the Paper Type being loaded and press [Enter]. If using the Bypass, remember to load the required stock. Navigation Keys 3 Enter Load the Originals Document Feeder: (optional on the 2 in 1) ¾ Remove all staples and paper clips prior to loading.
Copy Document Glass: z When using the Document Glass, ensure there are no documents in the Document Feeder. Leaving the Document Feeder open while scanning will affect the image quality and toner consumption. 4 ¾ Raise the Document Feeder or Document Cover and position the original face down on the Document Glass. Align with the registration arrow in the rear left corner. ¾ Lower the Document Feeder or Document Cover.
z The maximum copy quantity is 999. Enter the Quantity Copy 5 ¾ Use the Numeric Keypad to enter the number of copies required. ¾ If necessary, press [Clear/Clear All] to clear the current quantity and enter a new quantity. Numeric Keypad Clear/Clear All 6 z You can cancel a copy job while it is copying by pressing the [Stop] key twice. Press Start ¾ Press [Start] to begin the copy job.
Copy Basic Copy Features There are seven basic Copy features available. These features can be selected using the feature keys located on the Control Panel. Lighten/Darken Original Type Reduce/ Enlarge 1-2 Sided Collated Color Original Feature Description FEATURE OPTIONS INSTRUCTIONS Lighten/Darken 5 Contrast Settings ¾ Press [Copy]. z Use to adjust the ¾ Press [Lighten/Darken]. contrast for a document containing faint or dark images. ¾ Using the Navigation Keys select a contrast setting.
Use to print multiple ¾ Press [Copy]. images on a single sheet ¾ Press [Reduce/Enlarge]. of paper. The number of images produced is ¾ Using the Navigation Keys, select [Clone] and determined automatically press [Enter]. based on the original Clone displays. image size. z Only available using the Document Glass, ensure the Document Feeder is empty. Auto Fit Use to reduce or enlarge ¾ Press [Copy]. the image to fit the paper ¾ Press [Reduce/Enlarge]. size automatically.
Copy Original Type Text Use for documents containing mostly text. z Use to select the type of document being scanned. Color Original Mixed Use for documents with mixed text and graphics. Photo Use for photographs. On z Use when ¾ Press [Copy]. ¾ Press [Original Type]. ¾ Use the Navigation Keys to select the option required and press [Enter]. Use when scanning color ¾ Press [Copy]. originals. ¾ Press [Color Original]. scanning a color original.
Copy Special Copy Features The special Copy features available can be accessed by pressing the Menu/Exit key and then selecting Copy Features on the display. Menu/Exit Enter Navigation Keys Feature Description FEATURE ID Card Copy z Use to copy both sides of an ID document e.g. a drivers license, onto one side of paper. OPTIONS - TO SELECT ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Copy Features] and press [Enter]. ¾ Use the Navigation Keys to select [ID Card Copy] and press [Enter].
Copy Edge Erase z Use to ’clean up’ the edges of an original e.g. if it is frayed or has hole punch or staple marks. Off Use to de-activate the feature. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Copy Features] and press [Enter]. Small Orig Use to erase 6 mm (0.25") Edges from the edge of the ¾ Use the Navigation Keys to select [Edge Erase] document. and press [Enter]. Binder Holes Use to erase 24 mm (1.
Off Use to de-activate the feature. ¾ Use the Document Glass when copying bound documents. z Use when copying bound documents. If the document is too thick, lift the cover until its hinges are caught by the stopper and then close the cover. Left Page Use to scan and copy the ¾ Press [Menu/Exit]. left page of a bound ¾ Using the Navigation Keys select [Copy Features] document. and press [Enter].
Copy Transparencies Off z Use to create a single set of transparencies with blank or printed separators. Bypass Use to de-activate the feature. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Copy Features] and press [Enter]. Use to create a single set of transparencies with a ¾ Use the Navigation Keys to select blank or printed divider [Transparencies] and press [Enter]. between each ¾ Use the Navigation Keys to select [Bypass] and transparency. press [Enter].
Copy Compatible Features The following table indicates which features are compatible with other features. It also shows which input area can be used for a feature e.g. the Document Feeder or Document Glass.
Copy Page 3-14 Xerox WorkCentre 4118 User Guide
4 Paper and Other Media There is one Paper Tray and a Bypass Tray as standard on the Xerox WorkCentre 4118. A second Paper Tray is available to purchase as an option. ¾ Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 ¾ Setting the Paper Size. . . . . . . . . . . . . . . . . . . . . . 4-8 ¾ Media Specifications . . . . . . . . . . . . . . . . . . . . . . .
Paper and Other Media Loading Paper Preparing Paper for Loading Before loading paper into the Paper Trays, fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. ) To avoid unnecessary paper jams and misfeeds do not remove paper from its packaging until required. Using the Paper Trays Loading the Paper Trays Using the instructions provided, load paper into the machine.
Paper and Other Media 3 ¾ Adjust the rear paper guide to the required paper length. It is preset to A4 or Letter size depending on country. ¾ To load another size, lift the rear guide out of the current position and into the required position. L 4 z If you experience problems with paper feed, turn the paper around and if the problem continues, use the Bypass Tray. Rear Guide The Paper Trays can hold a maximum of 550 sheets of 80 g/m² (20 lb) plain paper.
Paper and Other Media 5 ¾ Ensure that the paper is positioned under the snubbers. Corner snubbers ¾ Do not fill above the Maximum Fill Line. Max Fill Line 6 z When printing from your PC, ensure you select the Paper Source and the correct paper size from your software application. ¾ Position the side guide by squeezing the lever and sliding it toward the stack of paper, until it gently touches the side of the stack. Do not allow the guide to press against the edge of the paper tightly.
Paper and Other Media 7 ¾ To select a paper tray, press the [Paper Supply] key until the required tray is lit on the Status Map. Tray 1 and the Bypass Tray are available as standard, Tray 2 is optional. If two tray lights display together, the Auto Tray Switching feature is active. When one tray runs out of paper, the machine will switch to the other selected tray. Status Map Enter Paper Supply Using the Bypass Tray The Bypass Tray is located on the right side of your machine.
Paper and Other Media Loading the Bypass Tray 1 z Remove any curl on postcards, envelopes, and labels before loading them into the Bypass Tray. ¾ Lower the Bypass Tray, located on the right side of the product. ¾ Unfold the Paper Support extension. Paper Support Bypass Tray 2 z Hold 3 transparencies by the edges and avoid touching the print side. 4 3 ¾ Prepare a stack of paper or envelopes for loading by flexing or fanning them back and forth. Straighten the edges on a level surface.
Paper and Other Media 5 ¾ To select the Bypass Tray, press the [Paper Supply] key until the Bypass Tray is lit on the Status Map. ¾ When the Bypass Tray is selected the Paper Type option displays. Use the Navigation Keys to select the Paper Type being loaded and press [Enter]. Status Map Enter Paper Supply ) Use the instructions “Setting the Paper Size” on page 4-8 to set the correct size for the Bypass Tray.
Paper and Other Media Setting the Paper Size After loading paper in the Paper Trays, you will need to set the default Paper Size. Use the following instructions to set the default Paper Size for each tray. 1 ¾ Press the [Machine Status] key on the Control Panel. 2 ¾ Select [Machine Setup] using the Navigation Keys and press [Enter]. The display shows [Tray 1 Size] on the bottom line. ¾ Press [Enter].
Media Sizes and Types The table below identifies the media sizes which can be used in the Paper Tray and Bypass Tray, and the capacities which can be loaded. MEDIA SIZE INPUT SOURCE CAPACITYa Paper Tray Bypass Tray Plain paper Letter (8.5 x 11 inch) Folio (8.5 x 13 inch) Legal (8.5 x 14 inch) Executive (7.25 x 10.5 inch) A4 (210 x 297 mm) B5 (182 x 257 mm) A5 (148 x 210 mm) YES YES YES NO YES NO NO 550 550 550 0 550 0 0 YES YES YES YES YES YES YES 100 100 100 100 100 100 100 Envelopes No. 10 (8.
Paper and Other Media When selecting or loading paper, envelopes, or other special media please adhere to these guidelines: ¾ Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality. ¾ Use only high quality copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough. ¾ Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not on the floor.
cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components. ¾ Do not feed a sheet of labels through the machine more than once. The adhesive backing is designed for one pass through the machine. ¾ Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.
Paper and Other Media Page 4-12 Xerox WorkCentre4118 User Guide
5 Fax (4 in 1 only) The Fax function is available as standard on the Xerox WorkCentre 4118, 4 in 1 only. ¾ Faxing Procedure . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 ¾ Dialing Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6 ¾ Basic Fax Features . . . . . . . . . . . . . . . . . . . . . . . . 5-8 ¾ Special Fax Features. . . . . . . . . . . . . . . . . . . . . . 5-10 ¾ Fax Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14 ¾ Mailbox Setup . . . . . . .
Fax (4 in 1 only) Faxing Procedure 1 Load the Originals Document Feeder: ¾ Remove all staples and paper clips prior to loading. ¾ Adjust the sliding document guides to the size required. ¾ Insert the originals neatly into the Document Guides Document Feeder, face up. The first page should be on top with the headings towards the back or left of the machine. ¾ Align the stack with the left and rear edges of the tray. Adjust the guides to just touch the edges of the originals.
z Ensure no documents are loaded in the Document Feeder when using the Document Glass. Leaving the Document Feeder open while scanning will affect the image quality and toner consumption. Fax (4 in 1 only) Document Glass: ¾ Raise the Document Feeder and position the original face down on the Document Glass. Align with the registration arrow in the rear left corner. ¾ Lower the Document Feeder. z On completion of the job, ensure the Document Feeder is closed.
Fax (4 in 1 only) 3 Select the Fax Features z For more information about the available Fax features, refer to “Basic Fax Features” on page 5-8, and “Special Fax Features” on page 5-10. ¾ Press the Fax feature key required on the Control Panel. Lighten/Darken Original Type Basic features available for Fax jobs are Lighten/Darken, 1-2 Sided, Original Type, Color Original and Resolution.
Fax (4 in 1 only) 5 Press Start ¾ Press [Start] to begin the Fax job. ¾ If the display shows [Scan Another?] and another original requires scanning, load the next original and select [Yes]. Press [Enter]. Continue the procedure until all the originals have been scanned. Navigation Keys Start ¾ Select [No] when all the originals have been scanned, and press [Enter]. The Fax is scanned and sent. 6 Job Status ¾ To view the status of a job, press the [Job Status] key.
Fax (4 in 1 only) Dialing Methods There are several methods which can be used to enter a fax number or a group of fax number. The following table identifies and explains all the dialing methods available. DIALING METHOD INSTRUCTIONS Keypad Dialing ¾ Load the originals and select the [Fax] key. z Use when entering the remote fax ¾ Use the Numeric Keypad to enter the telephone number of the number using the Numeric Keypad. remote fax machine. ¾ Press [Start] to send the fax.
¾ Load the originals and select [Fax]. z Use to manually program a broadcast ¾ send to multiple destinations. Fax (4 in 1 only) Manual group dialing Press [Manual Group]. The display requests a destination fax number. ¾ Enter the first fax number and press [Enter]. ¾ ’Another No.?’ displays. Select [Yes] to add another number and press [Enter]. ¾ Repeat the procedure until all numbers have been entered. Then select [No] and press [Enter].
Fax (4 in 1 only) Basic Fax Features There are five basic Fax features available. These features can be selected using the feature keys located on the Control Panel. Original Type Lighten / Darken 2 Sided Color Original Resolution Feature Description FEATURE OPTIONS INSTRUCTIONS Lighten/Darken 5 Contrast Settings ¾ Press [Fax]. z Use to adjust the ¾ Press [Lighten/Darken]. contrast for a document containing faint or dark images. ¾ Using the Navigation Keys select a contrast setting.
On z Use to scan and send a color original. Use to scan a color original and send to the remote fax. Standard Use for documents with normal sized characters. z Use to increase sharpness and clarity. ¾ Press [Color Original]. ¾ Using the Navigation Keys, select the [On] and z The remote fax must have the capability to receive a color fax to use this feature. Resolution ¾ Press [Fax]. Fine press [Enter]. ¾ Press [Fax]. ¾ Press [Resolution].
Fax (4 in 1 only) Special Fax Features The special Fax features available can be accessed by pressing the Menu/Exit key and then selecting Fax Features on the display. Menu/Exit Enter Navigation Keys Feature Description FEATURE Toll Save OPTIONS Off Use to de-activate the feature. z Use to set a low rate period for sending faxes. On Use to enable the feature. INSTRUCTIONS ¾ Press [Menu/Exit]. ¾ Using the Navigation keys select [Fax Features] and press [Enter].
No. z Use to send a fax from memory. Used to enter the fax phone number for the remote machine. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Fax Features] and press [Enter]. ¾ Select [Memory Fax] and press [Enter]. ¾ Enter the fax number for the remote machine. Press [Enter]. ¾ Another No? displays, if required enter another number and press [Enter]. ¾ When all the numbers have been entered the originals are scanned and stored in memory. The fax is then sent from memory.
Fax (4 in 1 only) Priority Fax ¾ Press [Menu/Exit]. z Use this option ¾ Using the Navigation Keys select [Fax Features] and press [Enter]. to send your fax ahead of reserved operations. ¾ Select [Priority Fax] and press [Enter]. ¾ Enter the fax number using the Numeric Keypad or Speed Dial, and press [Enter]. Enter another number if required. When all numbers have been entered select [No] and press [Enter]. ¾ Enter a name for the job and press [Enter].
¾ Select [Delay RX Poll] and press [Enter]. ¾ Enter the fax number using the Numeric Keypad or Speed Dial, and press [Enter]. ¾ The display shows the current time, enter a start time for the remote fax machine to be polled. Press [Enter] when the correct time displays. If you set a time earlier than the current time, the job will be sent at that time the following day. ¾ Enter a 4 digit Poll Code and press [Enter]. The machine will poll the remote machine at the specified time.
Fax (4 in 1 only) Fax Forwarding This feature sets up the forwarding details for faxes. This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 4118. To configure fax forwarding: 1 ¾ Press the [Machine Status] button. 2 ¾ Press 3 ¾ Press or until Forward to Fax is displayed and press [Enter]. 4 ¾ Press or until the required forwarding condition is displayed and press [Enter]. or until System Admin Tools is displayed and press [Enter].
This feature sets up the forwarding details for faxes. This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 4118. Create a Mailbox To create a mailbox: 1 ¾ Press the [Machine Status] button. 2 ¾ Press 3 ¾ Press or until Mailbox Setup is displayed and press [Enter]. Press or until Mailbox is displayed and press [Enter]. 4 ¾ Press or until Create is displayed and press [Enter].
Fax (4 in 1 only) Delete a Mailbox To delete a mailbox: 1 ¾ Press the [Machine Status] button. 2 ¾ Press 3 ¾ Press or until Mailbox Setup is displayed and press [Enter]. Press or until Mailbox is displayed and press [Enter]. 4 ¾ Press or until Delete is displayed and press [Enter] or until System Admin Tools is displayed and press [Enter]. If the System Admin Tools have been passcode protected, type in the password and press [Enter]. ¾ Enter the Box Number to be deleted.
These procedures allow you to store a document in a mailbox, delete a document from a mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the System Administrator. Storing Documents in a Mailbox 1 ¾ Load the originals you want to store in the mailbox. ¾ Press the [Menu/Exit] key. Menu/Exit 2 ¾ Using the Navigation Keys select [Mailbox] and press [Enter]. 3 ¾ Enter the Box Number for the mailbox and press [Enter]. Enter Select [Store] and press [Enter].
Fax (4 in 1 only) Printing Mailbox Contents 1 ¾ Press the [Menu/Exit] key. ¾ Using the Navigation Keys select [Mailbox] and press [Enter]. Menu/Exit 2 ¾ Select [Print] and press [Enter] 3 ¾ Enter the Box Number for the mailbox and press [Enter]. Enter ¾ Enter the Passcode for the mailbox and press [Enter]. The contents of the mailbox are printed and deleted.
1 Fax (4 in 1 only) Deleting Mailbox Contents ¾ Press the [Menu/Exit] key. ¾ Using the Navigation Keys select [Mailbox] and press [Enter]. Menu/Exit 2 ¾ Select [Delete] and press [Enter]. 3 ¾ Enter the Box Number for the mailbox and press [Enter]. Enter ¾ Enter the Passcode for the mailbox and press [Enter]. The contents of the mailbox are deleted.
Fax (4 in 1 only) Polling from a Mailbox 1 ¾ Press the [Menu/Exit] key. ¾ Using the Navigation Keys select [Mailbox] and press [Enter]. Menu/Exit 2 ¾ Select [Poll From] and press [Enter]. 3 ¾ Enter the Box Number to be polled and press [Enter]. 4 ¾ Enter a remote fax number and press [Enter]. Enter Enter the Passcode for the mailbox and press [Enter]. The display shows the current time. ¾ Enter a Start Time for the mailbox to be polled and press [Enter].
1 Fax (4 in 1 only) Sending to a Mailbox ¾ Press the [Menu/Exit] key. ¾ Using the Navigation Keys select [Mailbox] and press [Enter]. Menu/Exit Enter 2 ¾ Select [Send] and press [Enter]. 3 ¾ Enter the Box Number for where the originals are to be sent, and press [Enter]. 4 ¾ Enter a remote fax number and press [Enter]. ¾ Enter the Passcode for the mailbox and press [Enter]. The display shows the current time. ¾ Enter a Start Time for the originals to be sent and press [Enter].
Fax (4 in 1 only) Fax Setup Options Changing the Fax Setup Options 1 ¾ Press the [Machine Status] key. Enter Machine Status 2 ¾ Using the Navigation Keys select [Fax Setup] and press [Enter]. 3 ¾ Using the Navigation Keys select the required setup option and press [Enter]. ¾ Using the “Fax Setup Options” starting on page 5-23 customize the settings to meet your requirements. Press [Enter] to save your selections.
The following table lists all the Fax Setup options available and provides a instructions for customizing each setting. Instructions for accessing the Fax Setup options are provided on page 5-22. OPTION Lighten/Darken Resolution SETTINGS DESCRIPTION 5 Contrast Settings Use to set the default Lighten/Darken setting. Standard Use to set the default resolution for fax jobs. Fine Super Fine Receive Mode Tel Use to operate in manual mode.
Fax (4 in 1 only) Speed Dials New ¾ Enter a Speed Dial number using the Numeric Keypad and then press [Enter]. If a number is already stored in the location a message displays. Enter a different Speed Dial number. ¾ Enter the fax number you want to store using the Numeric Keypad and press [Enter]. To insert a pause press the [Pause/Redial] key and a ’P’ displays. ¾ To assign a name, enter the required name using the Numeric Keypad. If you do not require a name leave empty and press [Enter].
New ¾ Enter a Group number between 1 and 200 using the Numeric Keypad and then press [Enter]. If a number is already stored in the location a message displays. ¾ The display asks you to enter a Speed Dial number to add to the Group. Enter the number and then press [Enter]. ¾ Continue entering Speed Dial numbers until all the group members have been added. Press the [Menu/Exit] key when you have finished entering numbers. ¾ To assign a name to the Group, enter the required name.
Fax (4 in 1 only) Auto Reduction Prefix Dial Auto Report On Use to activate the machine performing an automatic reduction for over-sized fax jobs. Off Use to de-activate the automatic reduction. Over-sized jobs are printed on two pages. Up to 5 digits On Off ECM Mode The number entered will be added to the beginning of each fax sent. Use to enable a report listing details about the previous 50 communication operations. On Use to switch on ECM for all transmissions.
Tray 1 Selects the default Paper Tray for Fax jobs. Tray 1 & Tray 2 All Dial Mode Tone Selects the default Dial Mode. Pulse DRPD Mode Set You can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature that enables a user to use a single telephone line to answer several different phone numbers. In this menu you can set the machine to recognize which ring patterns to answer.
Fax (4 in 1 only) Page 5-28 Xerox WorkCentre 4118 User Guide
6 Print Direct Printing using a USB or Parallel Port connection is available as standard on the Xerox WorkCentre 4118. Networked Printing, including a PostScript driver, is available as an option. ¾ Printing a Document . . . . . . . . . . . . . . . . . . . . . . . 6-2 ¾ Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3 ¾ PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Print Printing a Document The Xerox WorkCentre 4118 supports printing from these operating systems: - Windows XP - Windows 2000 - Windows NT V4.0 - Windows 98/Millennium Edition - Mac OS10.3 and Linux are supported in the optional Network Kit Your Workstation and the Xerox WorkCentre 4118 must be connected and configured for printing from these environments. A PCL print driver is supplied as standard and a PostScript driver is supplied in the optional Network Kit.
Print Printer Settings Most Windows software applications allow you to make changes to the printer settings. This includes settings that determine how a print job looks such as paper size, paper orientation, and margins. Settings made in the application to create the document will usually override settings made in the printer driver. ) You do not need to use any of the control panel keys to use the machine as a printer.
Print Windows XP ¾ Select File > Print > Properties from within any Windows application. ¾ Select Xerox WorkCentre 4118 printer from the Printers and Faxes folder, click the right mouse button, then select Printing Preferences from the drop-down list.
Print PCL Driver When the Printer Properties are displayed, the print job settings can be reviewed and changed. The Properties window consists of six tabs: - Layout - Paper - Image Options - Output Options - Watermark - About If the Printer Properties are accessed through the Printers folder, additional Windows-based tabs are available. ) For information on the Windows-based tabs, refer to documentation provided with Windows.
Print Layout Tab Landscape Portrait Use to print across the length of the page, spreadsheet style. Use to print across the width of the page, letter style. Rotate 180 Degrees Favorites Use to rotate the images 180 degrees. Use this option to store your selections for a particular job. After making selections, enter a job title in the window and select [Save]. Long Edge Use this option when you require 2 sided output in a Book orientation.
Print Paper Tab Size Use to select the size of paper required from the drop down menu. Custom Print Quantity Use to select the number of prints required. Use to enter a customized paper size. Type Use to select the type of paper required. Cover Page Source Use to select the required paper source for the job. Use to select the required paper source for a cover page. Banner Page Use to select whether a banner page is required.
Print Image Options Tab Print Quality Mode Use to select the print resolution. 1200 dpi produces the highest quality output, 600 dpi is the lowest. Image Quality Use to select the Image Quality setting to apply to the job. The options available depend on the resolution selected. Toner Save Mode Use to activate Toner Save mode. Produces a lower quality output and uses less toner. Graphic Options Provides access to additional options which allow you to select to print your output as graphics or bitmaps.
Print Output Options Tab Print Order Use to select a sequence for your print job. Select whether to reverse all pages, print odd pages or print even pages. Use Print Fonts If this option is selected the fonts which are resident on the printer will be used for the job.
Print Watermark Tab Current Watermarks Watermarks are background images which print on each page. They are useful for adding information such as Draft or Confidential, or the name of your company. Select the Watermark required from the list shown, or create a new Watermark. Add, Update and Delete Use these options to create new Watermarks, edit Watermarks or delete a Watermark. Font Attributes Watermark Message Select the font type, style, size and greyscale to use for your Watermark.
Print About Tab The About Tab provides information about the printer driver. It provides the program version number and copyright information relating to the printer driver. Clicking on this page will connect you to the Xerox website, provided you have access to the Internet.
Print Page 6-12 Xerox WorkCentre 4118 User Guide
7 Scan (4 in 1 only) Direct Scanning using a USB or Parallel Port connection is available as standard on the Xerox WorkCentre 4118, 4 in 1. A color scanner is provided as standard. ¾ TWAIN Scanner Program . . . . . . . . . . . . . . . . . . . 7-2 ¾ TWAIN Scanning Procedure . . . . . . . . . . . . . . . . . 7-3 ¾ Scanning Using the WIA Driver . . . . . . . . . . . . . . .
Scan (4 in 1 only) TWAIN Scanner Program The Xerox WorkCentre 4118 TWAIN Scanner program is used to scan images, graphics, photographs, and printed text. Documents can be fed from the Document Feeder or placed on the Document Glass. The TWAIN driver is a program for PC printing that supports Windows 98, Windows NT4.0, Windows 2000, Windows ME and Windows XP environments.
1 Scan (4 in 1 only) TWAIN Scanning Procedure Open the Image Editing Application z For instructions on loading media, refer to “Loading Paper” on page 42. For full media specifications refer to “Media Specifications” on page 11-7. 2 3 ¾ Open your image editing application and acquire the WorkCentre 4118 TWAIN Scanner. This feature allows you to convert hard copy images into electronic images that you can use in other documents.
Scan (4 in 1 only) z When using the Document Glass, ensure there are no documents in the Document Feeder. Leaving the Document Feeder open while scanning will affect the image quality. L Up to 40 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m² (12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14” ). Refer to “Scanner and Copier Specifications” on page 11-5 for full Document Feeder specifications.
Select Preview Scan (4 in 1 only) 4 ¾ Select the [Preview] option on the TWAIN driver window. The image displays on the screen. This gives you the opportunity to select the specific area you wish to scan. ¾ If necessary, drag the selection tool to the area requiring scanning. Preview 5 Select Scan ¾ Select the [Scan] option on the TWAIN driver window. The specified image displays on the screen. Scan 6 Save the Image ¾ Select [File] and [Save].
Scan (4 in 1 only) Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft® Windows® XP and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you to scan and easily manipulate images without using additional software. L The WIA driver works only on Windows XP with USB port.
7 ¾ Follow the on-screen instructions to edit the picture after it is copied to your computer. ) If you want to cancel the scan job, press the Cancel button on the Scanner and Camera Wizard. Xerox WorkCentre 4118 User Guide Page 7-7 Scan (4 in 1 only) 6 ¾ Enter a picture name, and select a file format and destination to save the picture.
Scan (4 in 1 only) Page 7-8 Xerox WorkCentre 4118 User Guide
8 Machine Administration The Xerox WorkCentre 4118 can be customized to meet your individual requirements. ¾ Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 ¾ ControlCentre . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4 ¾ Passcode Protection . . . . . . . . . . . . . . . . . . . . . . . 8-7 ¾ Clear Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9 ¾ Maintenance Tools. . . . . . . . . . . . . . . . . . . . . . . .
Machine Administration Reports Various Reports are available to assist in confirming and monitoring machine activity. Reports can be set up to include specific information, or to print automatically. Reports Available REPORT Page 8-2 DESCRIPTION Fax Phonebook This list contains all the numbers currently stored in the machine’s fax phonebook as Speed Dial and Group Dial numbers. Fax TX This report contains information about recent transmission activities.
Machine Administration Printing Reports Use the following instructions to print a report. 1 ¾ Press the [Machine Status] key. Enter 2 ¾ Using the Navigation Keys select [Reports] and press [Enter]. 3 ¾ Using the Navigation Keys select the required report and press [Enter]. Machine Status The report is processed and printed.
Machine Administration ControlCentre ControlCentre is software available for the Xerox WorkCentre 4118 which enables Fax and Print options and features to be setup and viewed remotely using a PC. This tool also enables firmware upgrades. After setting up Fax options, creating phonebooks or setting Print options simply click [Apply] on the ControlCentre screen to download the new settings to the machine.
Click on the [Phonebook] tab to create and edit phonebook entries for use with Fax.
Machine Administration Printer Tab Click on the [Printer] tab to set default print options. PCL Button Click on the [PCL] button on the Printer tab to set options for PCL printing.
System Administration functions can be restricted to individual users by requiring that a passcode be entered before access to the functions can be granted. Enable Passcode Protection 1 ¾ Press the [Machine Status] key. 2 ¾ Using the Navigation Keys select [System Admin Tools] and press [Enter]. 3 ¾ Select [Passcode Protect] using the Navigation Keys and press [Enter]. If the System Admin Tools have already been passcode protected, type in the password and press [Enter].
Machine Administration System Admin Protect All Allow All Reports Protect All Allow All 6 ¾ To protect more Functions select [Yes], press [Enter] and repeat steps 4 and 5. 7 ¾ If you enabled Passcode Protection, refer to “Change the Passcode” starting on page 8-8 To end, select [Done] and enter the passcode. to enter the new passcode. Change the Passcode This procedure is used to change an existing passcode or to enter a passcode after Passcode Protect has been enabled.
This tool is provided to let you clear the data from selected areas of memory. For Fax, you can clear the phonebook and both receive and transmit history data. Clearing the Memory 1 ¾ Press the [Machine Status] key. 2 ¾ Using the Navigation Keys select [System Admin Tools] and press [Enter]. ¾ If the System Admin Tools have already been passcode protected, type in the password and press [Enter]. 3 ¾ Select [Clear Memory] using the Navigation Keys and press [Enter].
Machine Administration Maintenance Tools A number of maintenance tools are provided in System Admin Tools: - Serial Number - Notify Toner Low - New Drum - Clean Drum - Billing Counters ) These tools can also be accessed using Xerox CentreWare, refer to the System Administration Guide for more information. Check the Serial Number 1 ¾ Press the [Machine Status] key. 2 ¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
If the Notify Toner option is set to On, when the toner cartridge needs to be replaced, the machine automatically sends a fax to the service company or the dealer to notify them that the machine requires a new toner cartridge. This feature will be activated only when the phone number of the service company or the dealer is stored in the machine’s memory. 1 ¾ Press the [Machine Status] key. 2 ¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].
Machine Administration Clean Drum If streaks or spots appear on the prints, the drum cartridge may require cleaning. Ensure that paper is loaded prior to selecting this option. 1 ¾ Press the [Machine Status] button. 2 ¾ Using the Navigation Keys select [System Admin Tools] and press [Enter]. ¾ If the System Admin Tools have already been passcode protected, type in the password and press [Enter]. 3 ¾ Select [Clean Drum] and press [Enter]. The Xerox WorkCentre 4118 will print a special cleaning page.
Auxiliary Access is available as an option. It allows a foreign interface board to be recognized. Use these instructions to enable or disable Auxiliary Access: 1 ¾ Press the [Machine Status] key. Enter 2 Machine Status ¾ Using the Navigation Keys select [System Admin Tools] and press [Enter]. ¾ If the System Admin Tools have already been passcode protected, type in the password and press [Enter]. 3 ¾ Select [Auxiliary Access] and press [Enter].
Machine Administration Page 8-14 Xerox WorkCentre 4118 User Guide
9 Maintenance Performing the maintenance tasks enables your machine to continue running at optimum performance. Instructions are provided in this chapter for all the maintenance tasks required. ¾ Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 ¾ Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . 9-4 ¾ Customer Replaceable Units . . . . . . . . . . . . . . . . .
Maintenance Cleaning Cleaning the Document Glass and Constant Velocity Transport (CVT) Glass Keeping the Document Glass clean helps ensure the best possible output. It is recommended that the Document Glass is cleaned at the start of each day and during the day as needed. The Constant Velocity Transport (CVT) glass is the strip of glass located to the left of the Document Glass and is used to scan originals fed through the Document Feeder. The CVT glass also requires cleaning.
Regular cleaning keeps the Control Panel and LCD free from dust and dirt. To remove finger prints and smudges, clean the Control Panel and LCD screen with a soft, lint-free cloth, lightly dampened with water. Outside Areas of the Machine Use a cloth moistened with water to clean the outside areas of the machine.
Maintenance Ordering Supplies The Toner Cartridge and the Drum Cartridge are available as customer replaceable units. The customer replaceable unit part numbers are listed below: CUSTOMER REPLACEABLE UNIT PART NUMBER Toner Cartridge 006R01278 Drum Cartridge 113R00671 To obtain supplies, contact your local Xerox representative, giving the company name, the product number and the machine serial number. Use the space below to keep a record of the telephone number.
Maintenance Customer Replaceable Units Toner Cartridge Expected Cartridge Life The life of the toner cartridge depends on the amount of toner used in each printed job. For instance, when printing a typical business letter with about 5% page coverage, expect a toner cartridge life of approximately 8,000 pages (4,000 pages only for the toner cartridge shipped with the machine). The actual number may vary according to the print density of the pages being printed.
Maintenance z If the 2 ¾ Open the front cover. 3 ¾ Turn the cartridge locking lever 4 toner gets on clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric. upwards to release the toner cartridge. To Re-distribute the Toner: ¾ Pull out the toner cartridge and gently shake the cartridge to distribute the toner evenly inside the cartridge. ¾ Reinstall the toner cartridge, then lock the lever. ¾ Close the front cover and the side cover.
Maintenance 5 Replacing the Toner Cartridge: ¾ Shake the new toner cartridge horizontally four or five times. ¾ Slide the new toner cartridge in until it locks in place. ¾ Turn the toner locking lever downwards until it locks in place. ¾ Close the front cover and the side cover. ¾ The display shows [New Toner?], select [Yes] and press [Enter]. The machine returns to standby.
Maintenance Drum Cartridge The Drum Cartridge requires replacement when the drum life warning is displayed, after approximately 20,000 copies. If streaks or spots are being experienced on the prints there is an option for cleaning the drum. ) For instructions on Cleaning the Drum, refer to “Maintenance Tools” on page 8-10. CAUTION: Do not expose the green drum to light for an extended period. Never expose the drum to direct sunlight or touch the drum surface. Damage or poor image quality may result.
3 cartridge must be removed to replace the drum cartridge. Maintenance z The toner ¾ Turn the cartridge locking lever upwards to release the toner cartridge. 4 ¾ Pull out the used drum cartridge. 5 ¾ Unpack the new drum cartridge and slide it in place, making sure not to touch the surface of the drum.
Maintenance 6 ¾ Reinstall the toner cartridge, then lock the lever. ¾ Close the front cover and the side cover. ¾ The display shows [New Drum Unit?]. Select [Yes] and press [Enter]. The machine returns to Standby mode. ) Page 9-10 If the counter is not reset, ‘Drum Warning’ may appear before the new drum reaches its maximum life. To reset the counter manually refer to the “Maintenance Tools” on page 8-10.
10 Troubleshooting If a problem occurs on your machine, the instructions in this chapter will enable you to identify and clear the fault, or locate further assistance. ¾ General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 ¾ Fault Clearance . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3 ¾ Customer Support . . . . . . . . . . . . . . . . . . . . . . . 10-10 ¾ LCD Error Messages . . . . . . . . . . . . . . . . . . . . . 10-11 ¾ Problem and Solutions Charts . . . . .
Troubleshooting General A variety of situations can affect the quality of the output. For optimal performance, ensure the following guidelines are followed: ¾ Do not position the machine in direct sunlight or near a heat source such as a radiator. ¾ Avoid sudden changes in the environment surrounding the machine. When a change occurs, allow the machine at least two hours to adjust to its new environment, depending on the extent of the change.
When a fault occurs, check the Status Map on the Control Panel. A red flashing LED identifies the problem area:Status Map Bypass Paper Jam Tray 1 Tray 2 Document Jams If a document jams while it is feeding through the Document Feeder, ‘Document Jam’ displays and the Document Jam LED on the Status Map flashes. Details for clearing the three areas of the Document Feeder are given below. Input Misfeed 1 ¾ Open the Document Feeder top cover.
Troubleshooting 2 ¾ Pull the document gently to the right and out of the Document Feeder. ¾ Close the Document Feeder top cover. ¾ Feed the documents back into the Document Feeder. Exit Misfeed 1 ¾ Open the Document Feeder and turn the roller knob to remove the misfed documents from the exit area. If the jammed document cannot be easily removed, skip to Roller Misfeed. 2 Page 10-4 ¾ Close the Document Feeder and reload the documents.
Troubleshooting Roller Misfeed 1 ¾ Open the Document Feeder. ¾ Turn the release knob to enable easy removal of the misfed document from the exit area. Carefully pull the document to the right using both hands. 2 ¾ Close the Document Feeder and reload the documents.
Troubleshooting Paper Jams If paper jams occur, ‘Paper Jam’ displays and the Paper Jam or Paper Tray LED on the Status Map flashes to indicate the problem area. Follow the steps below to clear the jam. To avoid tearing paper, pull the jammed paper out gently and slowly. Paper Feed Area If the paper jams in the feed area ’Paper Jam 0’ displays. 1 ¾ Pull out the Paper Tray. ¾ When the tray is fully out, lift the front part of the tray slightly to release the tray from the machine.
Troubleshooting 4 ¾ Close the cover. ¾ Insert the paper tray. Lower the rear part of the tray to align the rear edge with the corresponding slot in the machine, then insert it completely. Paper Exit Area If the paper is jammed in the exit area, ’Paper Jam 2’ displays. 1 ¾ Pull the Release Lever to open the side cover. CAUTION: Ensure the side cover is always open before opening the front cover. ¾ Open the front cover. 2 ¾ Pull down on the Fuser Lever. This will release pressure on the paper.
Troubleshooting 3 ¾ Turn the Jam Remove Lever in the direction of the arrow to move the paper to the exit area. ¾ Gently pull the paper out through the exit area. 4 ¾ Push the Fuser Lever up. 5 ¾ Turn the Jam Remove Lever back to the original position. ¾ Close the front cover and side cover.
If a paper jam occurs in the 2 Sided module, ’Duplex Jam’ displays and the Paper Jam LED on the Status Map flashes. 1 ¾ Pull the Release Lever to open the side cover. ¾ Remove the jammed paper. 2 ¾ Close the side cover. Bypass Tray Jam If you try to print using the Bypass Tray and the machine does not detect paper due to no paper or improper paper loading, ’Bypass Jam’ displays and the Bypass Tray LED on the Status Map flashes.
Troubleshooting Customer Support If a fault cannot be resolved by following the LCD instructions, check the troubleshooting tables in the next section - they may help to solve the problem quickly. If you need further assistance or information, please visit the Xerox website for online solutions and support: http://www.xerox.com If the problem persists, contact the Xerox Welcome Center or your local Xerox representative.
If an abnormal condition arises in the machine or an incorrect operation is performed, a message indicating the nature of the error is displayed. If this happens, take the corrective action listed in the following table. DISPLAY MEANING SOLUTION Bypass Jam The machine detects non Open the side cover and remove any jammed feeding from the Bypass paper. Tray. Load paper in the Bypass Tray. Comm. Err The machine has a problem in communication.
Troubleshooting DISPLAY Non-Xerox Toner Cart MEANING You have used an unauthorized toner cartridge. SOLUTION You must use a Xerox approved cartridge. Operation Not Assigned The machine has no job to handle. Line Busy The remote fax did not answer. Try again. Contact recipient to ensure remote machine is functioning correctly. Line Error Your machine cannot connect with the remote machine, or has lost contact because of a problem with the phone line. Try again.
MEANING SOLUTION No. Not Assigned The Speed Dial location has no number assigned. No Paper The recording paper in the paper tray has run out. Load the recording paper in the Paper Tray. RX Tray Full Paper is overstacked in the output bin. Remove paper. Paper Jam 0 Paper has jammed in the Clear the jam. Refer to “Paper Jams” on page paper feeding area. 10-6. Paper Jam 1 Paper has jammed in the Clear the jam. Refer to “Paper Jams” on page fuser area. 10-6.
Troubleshooting Problem and Solutions Charts The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Copying Problems CONDITION The LCD does not turn on SUGGESTED SOLUTION Check that the product is plugged into an electrical receptacle and ensure that there is power to the receptacle. Ensure the ON/OFF switch is in the ON position.
SUGGESTED SOLUTION Frequent copy paper jams Fan the stack of paper, then turn it over in the tray. Replace paper in paper tray with a fresh supply. Check/adjust paper guides. Ensure that the paper is the proper paper weight 80 g/m² (20 lb) bond paper is recommended. Check for copy paper or pieces of copy paper remaining in the product after a paper jam has been cleared. Toner yield is lower than expected and TONER LOW message displays Toner may be lodged in the cartridge. Remove the Toner Cartridge.
Troubleshooting PROBLEM PROBABLE CAUSE Half of the page is blank The page layout is too complex. SUGGESTED SOLUTION Reduce the resolution setting from 600 dpi to 300 dpi. Install more RAM in the computer. The page orientation may Change the page orientation in the printer setup be incorrect. dialog. Printing is too slow The computer parallel port may not be set for high speed communications. If the computer is equipped with an ECP parallel port, enable this mode of operation.
Faded graphics PROBABLE CAUSE Toner may be low. SUGGESTED SOLUTION Remove the Toner Cartridge and shake it gently to distribute the toner evenly. Then reinstall the Toner Cartridge. Ensure that a spare Toner Cartridge is available. Faxing Problems Solution Chart PROBLEM Originals are fed diagonally (skewed) SUGGESTED SOLUTION Ensure the Document Guides are adjusted to the width of the original being fed. Check the original meets the conditions established for use with this device.
Troubleshooting PROBLEM The received original is printed dark and is illegible or black stripes are printed on the original SUGGESTED SOLUTION Check with the party sending the original that the original is a clean copy. Check with the party sending the original that the problem is not due to a fault or operator error at the remote Fax. For example, dirty scan glass or dirty scan lamp. If the same problem occurs even when copies are made on the machine, clean the drum.
6 11 Specifications Use this chapter to identify the specifications for each function of your machine. ¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 ¾ Printer Specifications . . . . . . . . . . . . . . . . . . . . . . 11-3 ¾ Fax Specifications . . . . . . . . . . . . . . . . . . . . . . . . 11-4 ¾ Scanner and Copier Specifications . . . . . . . . . . . 11-5 ¾ General Specifications. . . . . . . . . . . . . . . . . . . . . 11-6 ¾ Media Specifications . . . . . . .
Specifications Introduction The Xerox WorkCentre 4118 adheres to strict specifications, approvals and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state. Use the specifications listed in this chapter to quickly identify the capabilities of the machine. z If further specification information is required please refer to www.xerox.com.
ITEM Specifications Printer Specifications DESCRIPTION Emulation PCL6 Resolution True 600 x 600 dpi, 1200 dpi class Printing speed 17 ppm for A4 / 18 ppm for Letter Effective printing width 208 mm (8.2 inches) for letter / legal (216 x 356 mm / 8.
Specifications Fax Specifications ITEM DESCRIPTION Applicable line G3 PSTN (Public Switched Telephone Network) Communication Standard ITU G3, Super G3 Resolutions Standard203 x 98 dpi Fine203 x 196 dpi Super Fine (Fine Photo)300 x 300 dpi Super Fine203 x 392 dpi Super Fine406 x 394 dpi Halftone (Error Diffusion) Receiving Resolutions 203 x 98 dpi, 203 x 196 dpi, 300 x 300 dpi, 203 x 392 dpi, 406 x 394 dpi Data coding MH/MR/MMR/JBIG/JPEG (Color Transmission) Maximum modem speed 33.
ITEM Specifications Scanner and Copier Specifications DESCRIPTION Scanning method CCD, Flat-bed Copy speed 17 A4 / 18 Letter Copies Per Minute Scan speed 2.5 msec/line MONO Scan resolution 600 x 600 dpi (Document Glass) 600 x 300 (Document Feeder) Scan mode True Color, 250 Gray, Black and white Copy mode Black and White Effective scanning width 208 mm (8.2 inches) Maximum document width 216 mm (8.
Specifications General Specifications ITEM Input paper tray capacity DESCRIPTION Tray 1 and Tray 2 (optional): 550 sheets 80 g/m² (20 lb) Bypass Tray: 100 sheets 80 g/m² (20 lb) Output tray capacity 250 sheets 80 g/m² (20 lb), face down Toner cartridge life 8,000 pages (for Starter Cartridge 4,000 pages) at 5% coverage Drum life 20,000 pages (5% coverage) Operating Environment Temperature: 10 - 32° C / 50 - 90° F (20 ~ 80% RH) Paper size and weight Trays 1 & 2: A4, Letter, Folio, Legal (216
ITEM DESCRIPTION Paper types available Plain paper, OHP film, Label, Envelope, Card, Postcard Paper Type Paper Sizes Xerox WorkCentre 4118 User Guide Specifications Media Specifications W x L (mm) W x L (Inch) Letter 215.9 x 279 8.5 x 11 Legal 215.9 x 355.6 8.5 X 14 JIS B5 182 x 257 7.17 x 10.12 A4 210x 297 8.27 x 11.69 Executive 184.2 x 266.7 7.25 x 10.5 A5 148.5 x 210 5.85 x 8.27 A6 card 105 x 148.5 4.13 x 5.85 Post Card 4x6 101.6 x 152.4 4x6 HagaKi 100 x 148 3.94 x 5.
Specifications ITEM DESCRIPTION Input Source L Page 11-8 Source Media Types Sizes Thickness Paper Tray Plain Paper A4, Letter, Legal, Folio Bypass Tray Plain Paper, Envelope, Transparency, Label, Cardstock A4, Letter, Legal, 60 ~ 160 g/m² Folio, Executive, A5, (16lb ~ 43lb) B5, A6, Monarch (7 3/4), COM10, #9, C5, DL, Custom Duplex Plain Paper A4, Letter, Folio, Legal 60 ~ 90 g/m² (16lb ~ 24lb) 80 ~ 90 g/m² (20lb ~ 24lb) B5 means JIS and ISO Transparency film thickness: 150 µm Paper Labe
Index Index Numerics 2 Sided copy 3-7 A About this guide 1-3 Adding Paper 2-17 Administration Tools Clear Memory 8-9 Maintenance Tools 8-10 Passcode Protection 8-7 Auto Fit copy 3-7 Auto Suppress copy 3-11 Auto Tray Switching 2-10, 3-2, 3-8, 4-5 B Basic Troubleshooting Copier Problems Solution Chart 10-14 Faxing Problems Solution Chart 10-17 LCD Error Messages 10-11 Printing Problems Solution Chart 10-15 Solving Problems 10-14 Batch TX 5-13 Billing Counters 8-12 Book Copy copy 3-11 Bypass Tray 4-5 C Cal
Index Clone 3-7 collated 3-7 Color Original 3-8 Covers 3-11 Create Booklet 3-12 Edge Erase 3-10 ID Card Copy 3-9 Lighten/Darken 3-6 Margin Shift 3-10 N Up 3-12 Original Type 3-8 Paper Supply 3-8 Reduce/Enlarge 3-6 start 3-5 Transparencies 3-12 Copy Feature selection 3-4 Copy Features 3-6 Copy Mode 3-2 Copy quantity 3-5 Copying Procedure 3-2 Covers copy 3-11 Create Booklet copy 3-12 Customer Replaceable Units 9-5 Drum Cartridge 9-8 Toner Cartridge 9-5 Customer Support 1-5 D Delay Fax 5-11 Dialing Methods K
Manual Group Dialing 5-7 Margin Shift copy 3-10 Media Specifications 4-9, 11-7 Memory Fax 5-11 Models and Options 2-6 J N Job Status 5-5 N Up copy 3-12 K Keypad Dialing 5-6 L LCD Error Messages 10-11 Lighten/Darken copy 3-6 fax 5-8 Loading documents 3-3, 3-4, 5-2, 5-3, 7-3, 7-4 Loading Paper 2-17, 4-2 Bypass Tray 4-5 Paper Tray 4-2 Preparation 4-2 Stock Types 4-9 Local Connection Test Print 2-32 Test Scan 2-32 Location of Components 2-7 M Machine Overview 2-6 Machine Setup 2-20 ControlCentre 8-4 Mach
Index Redial 5-7 Reduce/Enlarge copy 3-6 Regulations 1-6 Related Information Sources 1-4 Replacing the Drum Cartridge 9-8 Replacing the Toner Cartridge 9-5, 9-7 Resolution 5-9 Fax 5-9 Running ControlCentre 8-4 Installing ControlCentre 5.
U Unpacking 2-2 User Interface 2-9 Using ControlCentre 8-4 Using the Document Feeder 3-3 Using the document feeder 5-2, 7-3 Using the Document Glass 3-4 Using the document glass 5-3, 7-4 Xerox WorkCentre 4118 User Guide W Index Solving Problems 10-14 TWAIN 7-3 Welcome 1-2 Welcome Center 1-5 Canada 1-5, 10-10 US 1-5, 10-10 WIA driver 7-6 X Xerox Website 1-5 Xerox Welcome Center 1-5 Index - 5
Index Index - 6 Xerox WorkCentre 4118 User Guide
