Quick Reference Guide 604P12740
Quick Reference Guide 604P12753 MAXIMIZE YOUR PRODUCTIVITY... ...by taking advantage of all the capabilities of your device. A Training and Information CD was supplied with your product. The CD provides animated tutorials and interactive screens. When installed on your network it will always be available to everyone, or load it on your hard drive for easy access.
Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND ©2003 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.
Contents 1 Welcome .................................................................................1-1 Introduction ................................................................................................1-2 Additional Resources ................................................................................1-3 System Administration CD (CD1).................................................................1-3 Training and Information CD (CD2) .........................................................
Loading Paper ............................................................................................ 3-4 Making Copies............................................................................................ 3-5 Sending an Embedded Fax .......................................................................3-6 Sending a Server Fax ................................................................................3-7 Sending an Internet Fax ...............................................................
5 Fax...........................................................................................5-1 Fax ...............................................................................................................5-2 Basic Faxing - Embedded Fax ..................................................................5-3 Dialing Options.............................................................................................5-4 Resolution ........................................................................
Reply To.....................................................................................................6-14 Message Body ...........................................................................................6-15 Authentication Mode ............................................................................... 6-16 7 Network Scanning................................................................. 7-1 Scan ..........................................................................................
Reply To.....................................................................................................8-15 Message Body ...........................................................................................8-15 Authentication Mode................................................................................8-16 9 Print.........................................................................................9-1 Introduction to Print...............................................................
Page vi Quick Reference Guide
Welcome 1 Welcome ¾ Introduction..................................................... 1-2 ¾ Additional Resources ..................................... 1-3 ¾ Conventions ................................................... 1-4 ¾ Overview of Features at the Machine............. 1-6 ¾ Overview of Features at the Workstation ....... 1-8 ¾ Safety ............................................................. 1-9 ¾ Environmental Compliance ...........................1-11 ¾ Regulatory Information .................
Introduction Welcome to your new Xerox machine. This Quick Reference Guide provides you with an overview of the features and options that may be available on your machine. To help you familiarize yourself with your new machine please refer to: Chapter 2 Product Overview Chapter 3 Getting Started Further chapters within this guide offer additional information on the features and options available. For additional assistance at the machine press the Help button.
Welcome Additional Resources System Administration CD (CD1) Contained in the CD Pack delivered with your machine, the System Administration CD (CD1) offers detailed information on configuring your machine for network printing and installing any of the optional features. The System Administration CD (CD1) is intended for System/Machine Administrators.
Conventions Throughout this Guide, you will find that some terms are used interchangeably: ¾ Paper is synonymous with media. ¾ Document is synonymous with original. ¾ Page is synonymous with sheet. ¾ CopyCentre/WorkCentre/WorkCentre Pro is synonymous with the machine. The following pages offer further information about the conventions used within this Guide. Orientation Orientation refers to the direction of images on the page.
The [Bracket Text] typeface is used to emphasise the selection of a feature mode or button. For example: ¾ Select [Machine Details]. Notes Notes are statements that provide additional information. For example: NOTE: Originals must be loaded in the Document Handler when using this feature. Hints Hints help users to perform a task. For example: HINT: This option is useful for saving toner (dry ink) consumption for images with a dark background and white text.
Overview of Features at the Machine Using the powerful features available on your machine you can: Scan Once and Print Many When making copies your machine only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and damage to originals. Perform Different Tasks Simultaneously Your machine performs different tasks simultaneously. A job can be added to the job queue by scanning it, even while the machine is printing another job.
Be Environmentally Friendly This product complies with a variety of international standards for environmental protection and is compatible with most recycled paper. Scan Documents to Create Electronic Files (Optional) This feature, available on the WorkCentre Pro configuration, allows you to create electronic files from your originals which can be: - Filed on the server. - Routed over the network to your desktop. - Distributed through an e-mail system.
Overview of Features at the Workstation If your machine is connected to a network you can use the following features. Contact your System Administrator to get connected. CentreWare Print Drivers The Print Driver extends the productivity power of your machine to your desktop.
Welcome Safety Introduction Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety testing and performance of this product have been verified using Xerox materials only.
Laser Safety This product complies with safety standards and is certified as a Class 1 Laser product under the US Department of Health and Human Services (DHSS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This product does not emit hazardous laser radiation. CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous exposure of laser light.
Welcome Environmental Compliance ENERGY STAR As an ENERGY STAR partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. Products that carry the ENERGY STAR label are designed to be energy efficient and help protect the environment. Your machine will be delivered with the timer for switching to Low Power Mode from the last copy/print out, set at 15 minutes.
Regulatory Information FCC Part 15 This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
A FCC compliant telephone cord and modular plug is provided with this equipment. It is designed to be connected to the telephone network or premises wiring using a compatible modular jack that is Part 68 compliant. You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.
If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the Xerox Welcome Center telephone number 800-821-2797. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period.
Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.
¾ Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21) ¾ Certificates of Citizenship or Naturalization. (Foreign naturalization certificates may be photographed.) ¾ Passports (Foreign passports may be photographed.
2 Product Overview ¾ Introduction .....................................................2-2 ¾ CopyCentre C35/C45/C55 ..............................2-3 ¾ WorkCentre M35/M45/M55.............................2-5 ¾ WorkCentre Pro 35/45/55 ...............................
Introduction Your new machine is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your configuration. There are three machine configurations which are available at a speed of 35, 45 or 55 copies/prints a minute. All three configurations are fully upgradable so as to meet any future requirements you may have. Please contact your local Xerox representative for further information.
Control Panel Document Handler Product Overview CopyCentre C35/C45/C55 Document Glass (under the Document Handler) (Touch Screen and Numeric Keypad) Bypass Tray Offsetting Catch Tray (Folds up when not in use) High Capacity Feeder Paper Trays 1 & 2 (Paper Trays 3 & 4) Stand Quick Reference Guide Finisher Document Glass Cover Page 2-3
The following options are available for the CopyCentre. Document Feeds single or double sided documents. Fitted instead of the Document Cover. Handler Document Fitted instead of the Document Handler. Glass Cover High Capacity Holds Paper Trays 3 and 4. Both Trays have a larger capacity than Trays 1 and 2, Feeder therefore reducing the number of times you need to replace paper in the machine. Offset Catch Delivers output either face up or face down, collated or uncollated.
Control Panel Document Handler (Touch Screen and Numeric Keypad) Document Glass (under the Document Handler) Shelf Finisher Bypass Tray (Folds up when not in use) High Capacity Feeder Paper Trays 1 & 2 (Paper Trays 3 & 4) Stand Quick Reference Guide Offsetting Catch Tray Document Glass Cover Page 2-5 Product Overview WorkCentre M35/M45/M55
The following options are available for the WorkCentre: Document Feeds single or double sided documents. Fitted instead of the Document Cover. Handler Document Fitted instead of the Document Handler. Glass Cover High Capacity Holds Paper Trays 3 and 4. Both Trays have a larger capacity than Trays 1 and 2, Feeder therefore reducing the number of times you need to replace paper in the machine. Offset Catch Delivers output either face up or face down, collated or uncollated.
Product Overview WorkCentre Pro 35/45/55 Control Panel (Touch Screen and Numeric Keypad) Document Handler Document Glass (under the Document Handler) Shelf Finisher Bypass Tray (Folds up when not in use) Paper Trays 1 & 2 High Capacity Feeder (Paper Trays 3 & 4) Quick Reference Guide Page 2-7
The following options are available for the WorkCentre Pro: Offset Catch Delivers output either face up or face down, collated or uncollated. Each set or Tray stack will be offset from the previous to enable easy separation. Fitted instead of the Finisher. Finisher Delivers output to the Top Tray when no finishing option is selected, or to the Stacker to collate, stack, staple and hole punch your output. In addition a walk-up off-line stapler is also available. Fitted instead of the Offset Catch Tray.
3 Getting Started ¾ Control Panel Overview ..................................3-2 ¾ Power On or Off ..............................................3-3 ¾ Loading Paper ................................................3-4 ¾ Making Copies ................................................3-5 ¾ Sending an Embedded Fax ............................3-6 ¾ Sending a Server Fax .....................................3-7 ¾ Sending an Internet Fax .................................3-8 ¾ Scanning a Document to a File..........
Control Panel Overview NOTE: The Touch Screen displayed is for a fully configured WorkCentre Pro configuration. Access Accesses Tools, used to adjust the defaults of the machine. Clear All The touch screen Displays and selects all the available programming features, plus fault clearance procedures and general machine information. Resets all the features to their default settings. Help Accesses additional information.
1 Getting Started Power On or Off To power ON: ¾ Press the ON/OFF switch. The powering up process takes less than 3 minutes. NOTE: Certain functions of the machine, e.g. copying, will be available before other functions e.g. printing. 2 3 To power OFF: ¾ Press the ON/OFF switch. A confirmation screen will appear asking you to select a power down option. If Power Off is selected and confirmed, the machine will begin a controlled power down sequence.
Loading Paper 1 ¾ 2 ¾ Load paper. Paper must not be loaded above the fill line. ¾ Close the tray. Open the required paper tray. NOTE: Paper trays 1 and 2 are fully adjustable for all stock sizes between 8.5" x 5.5" to 11" x 17". Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either 8.5" x 11" or A4 long edge feed paper only. NOTE: For paper trays 1 and 2, ensure the guides are just touching the paper, otherwise the size automatically detected may be incorrect.
1 ¾ Getting Started Making Copies Load the documents either in the Document Handler or on the Document Glass. NOTE: Documents in the handler are only scanned once. 2 3 ¾ Access the Basic Copy screen - if necessary select the Features button on the control panel. ¾ Select the required features on the touch screen. ¾ Press Start. Copy Features include...
Sending an Embedded Fax Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled. Please contact your System Administrator for further assistance. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre Pro at the same time, however only one service can be enabled for use. 1 ¾ Load the documents either in the Document Handler or on the Document Glass.
Server Fax is an optional feature which is only available on the WorkCentre Pro configuration. If the Basic Fax screen matches that displayed in step 2 then Server Fax is enabled. Please contact your System Administrator for further assistance. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre Pro at the same time, however only one service can be enabled for use. 1 ¾ Load the documents either in the Document Handler or on the Document Glass.
Sending an Internet Fax Internet Fax is an optional feature which is only available on the WorkCentre Pro configuration. Please contact your System Administrator for further assistance. 1 ¾ Load the documents either in the Document Handler or on the Document Glass. NOTE: Documents in the handler are only scanned once. 2 ¾ Select [Internet Fax]. NOTE: You may need to select [All Services] first to access the Internet Fax option. 3 ¾ Select [To..
Network Scanning is only available on the WorkCentre Pro configuration. Please contact your System Administrator for further assistance. 1 ¾ Load the documents either in the Document Handler or on the Document Glass. NOTE: Documents in the handler are only scanned once. 2 ¾ Select [Network Scanning]. NOTE: You may need to select [All Services] first to access the Network Scanning option. 3 ¾ Select the template required. ¾ Select the required features on the touch screen. ¾ Press Start.
Sending an E-mail E-mail is an optional feature which is only available on the WorkCentre and WorkCentre Pro configuration. Please contact your System Administrator for further assistance. NOTE: E-mail is only supported on the WorkCentre via the Ad Hoc E-mail options kit. Limited e-mail options will be available. 1 ¾ Load the documents either in the Document Handler or on the Document Glass. NOTE: Documents in the handler are only scanned once. 2 ¾ Select [E-mail].
If your machine is connected to a network, documents can be printed directly from your PC via the CentreWare print driver supplied. 1 ¾ Select [Print] in your application. ¾ Select your machine as the printer. 2 ¾ Select [Properties], make your selections and click [OK]. ¾ Click [OK] to print your document. NOTE: Instructions may vary depending on the application being used. Print Features include...
Printing with Internet Services Internet Services uses the embedded Web User Interface which enables communication between the HTTP server and your machine. This option is available when your machine is connected to a network. 1 ¾ Open your Web Browser, then enter: http:// and the printer TCP/IP address. ¾ Press the Enter key on your workstation keyboard. The default Status window will be displayed. 2 ¾ Click on [Print] and make your selections.
If the Internal Auditron or the optional Network Accounting has been enabled, a valid User Number needs to be entered in order to access the machine functions. The Internal Auditron automatically tracks Copy jobs for billing purposes, as well as preventing unauthorized access to the machine. Network Accounting is used to track jobs completed over the network. Contact your System and/or Auditron Administration for further assistance.
Customizing your Machine Your machine can be customized to suit your working environment and practices. The System Management Tools enable your System or Machine Administrator to setup, customize and maintain the machine. After your machine is installed, it is recommended that the settings and options are customized to fully meet the requirements of the Users. Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine.
1 2 3 Getting Started Further Assistance Access the Job Queue: ¾ Press the Job Status button on the control panel. The All Incomplete Jobs queue will displayed. ¾ Review the status of the job. ¾ Select [Other Queues] to access and review the other queues available. Access the on-line Help ¾ Press Help at any time to access the on-line help screens. ¾ Messages, screen instructions and animated graphics provide additional information.
Page 3-16 Quick Reference Guide
4 Copy ¾ Copy ...............................................................4-2 ¾ Basic Copying .................................................4-3 ¾ Image Adjustment .........................................4-10 ¾ Output Format...............................................4-17 ¾ Job Assembly ...............................................
Copy The Copy feature is standard on your machine. Access to the Copy features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first. This chapter contains information about the options available within Copy.
The Basic Copying tab is the default Copy screen. Use the Basic Copying tab to select the standard features for a copy job. Depending on the options enabled and how your machine has been configured, you may have to select the All Services button in the right-hand corner to access Copy. Touch any of the top level buttons to select a feature. Multiple options can be selected for each copy job if required. To view all the options for a feature, select More....
Output Output is used to select the finishing requirements for the job. The options will depend on the finishing output device available. Options: Collated Select Collated for output stacked in sets to match the sequence of the originals. Uncollated Select Uncollated for output sorted into stacks of individual pages. Stapled Available if your machine is equipped with a finisher. It offers a selection of stapling options. Collated and uncollated stapled sets will be delivered offset in the Finisher.
Double-sided copies, ranging in size from 8.5” x 5.5” to 11” x 17” can be made automatically from one or two-sided originals. Options: 1 1 Sided Use this option for 1 sided originals and 1 sided copies are required. 1 2 Sided Use this option for 1 sided originals and 2 sided copies are required. 1 2 Sided, This option produces 2 sided copies from 1 sided originals and rotates every second Rotate Side 2 side image.
2 1 Sided Use this option for 2 sided originals and 1 sided copies are required. 2 1 Sided, This option produces 1 sided copies from 2 sided originals and rotates every second Rotate Side 2 side image. It should be used for “head to toe” orientation or calendar style originals, to ensure the output images are all in the same orientation.
The Reduce / Enlarge option provides a variety of reduction and enlargement options. Originals placed on the Document Glass or sent to the machine electronically can be reduced or enlarged between 25% and 400%. Originals fed through the Document Handler can be reduced or enlarged between 25% and 200%. Options: Normal Use this option to proportionately reduce or enlarge the output image in both directions by the % selected.
Custom Use this option to adjust the height (Y) and the width (X) dimensions for reduction or enlargement of each dimension independently. NOTE: Output will NOT be reduced or enlarged proportionally. Custom options are as follows: 100% AUTO % X50% Y100% Produces an image on the copies the same size as the image on the original. Automatically fits the image of the original onto the paper selected. Enables you to customize the width (x) and height (y) reduction or enlargement to suit your own requirements.
L Tray 3 holds 2000 sheets of 20lb, substance 20 paper. Weight ranges from 16 53lb, substance 16 - 53. The tray can be adjusted to hold either 8.5” x 11” or A4 LEF size paper. Tray 4 (Optional) Use this option to select the paper loaded in Tray 4. L Tray 4 holds 1600 sheets of 20lb, substance 20 paper. Weight ranges from 16 53lb, substance 16 - 53. The tray can be adjusted to hold either 8.5” x 11” or A4 LEF size paper.
Image Adjustment The Image Adjustment tab provides copy features used for adjusting the appearance of the copy output. NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to access the Image Adjustment tab. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.
Copy Image Quality Use this feature to enhance the quality of your output. Options: Original Type Use this option to enhance the copy quality of the output based on the type of original being scanned. Original Type options are as follows: NORMAL TEXT HALFTONE PHOTO PHOTO This is the standard setting and can be used for most originals. Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text and/or graphics.
More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Contrast This option controls the differences between the image densities within the copy. Select a lower setting to improve the copy quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines. Sharpness This option controls the balance between sharp text and moiré (patterns within the image).
This feature is used to copy pages from bound documents onto separate singlesided or double-sided pages. The bound original is placed face down on the Document Glass with the spine of the book lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass. Do not close the Document Handler during the copying process if Auto Reduce/Enlarge is selected.
Binding Erase Erases a specified area from the centre of the book to eliminate unwanted marks caused by scanning the binding. When Left Page or Right Page is selected between 0 and 1.0 inch can be erased. When Both Pages is selected, between 0 and 2.0 inches can be erased. Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Border Erase Erases equal amounts on all edges of the copies.
Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals. Options: Auto Use this option to allow the machine to recognize the size of the originals being fed through the Document Handler. NOTE: When originals are scanned using the document glass and an Auto feature such as Auto Paper, Auto% or Auto Centre is selected, the machine will scan the original twice.
Image Shift This feature enables the position of the image on the page to be adjusted. Options: No Shift The image position is not adjusted. Auto Center Use to automatically center the scanned image on the output paper. Margin Shift Use to create a binding edge for the document. The image can be adjusted up or down on the page and/or shifted to the right or left. Use the scroll buttons to adjust the amount of shift. The image can be shifted between 0.0 and 2.0 inches, in 0.05in. increments.
The Output Format tab is used to produce different options for the finished output. NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to access the Output Format tab. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.
Transparencies Use this feature to add either a blank or printed divider between each transparency within a set. Always load transparencies in the Bypass Tray. Transparency jobs will be delivered single-sided, collated with no finishing. The quantity can only be set to one for this feature. Options: Off The feature is switched off. Blank Dividers Use this option to place a blank sheet between each transparency.
Use this feature to create multipage booklets from a sequential set of either singlesided or double-sided originals. The machine will reduce and correctly position each image to fit on the required page. When the page is folded a booklet will be created. NOTE: Your originals should be loaded Long Edge Feed (LEF) in the Document Handler with the output paper loaded Short Edge Feed (SEF) in the paper tray. Options: Off The feature is switched off. On Use this option to enable the Booklet Creation feature.
Multi-Up This feature is used to create documents with multiple images on each page. It is ideal for creating handouts, storyboards or documents used for archival purposes. NOTE: Originals must be loaded in the Document Handler when using this feature. Options: Off The feature is switched off. On Use to enable the Multi-Up feature. Multi-Up On options are as follows: ORIENTATION Use to select the image and load orientation of the input originals.
This feature enables Mirror Image or Negative Image copies to be produced. Options: Mirror Image Use this option to change the direction of the original image, creating a mirror of the original. This option is primarily used to change the position of a graphic. Negative Image Use Negative Image to create copies that are the opposite of the original document, the white areas become black and the black areas become white.
Covers Use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies. HINT: Covers and Inserts can be selected in the same job. Options: No Covers The feature is switched off. Front Only Use this option to add a front cover to the copies. Back Only Use this option to add a back cover to the copies. Front and Back Use this option to add both a front and back cover to the copies.
BLANK COVER Adds Blank covers to the copies. 1 SIDED Places the first original in the job as the front cover image, and the last image as the image on the inside back cover of the document. 2 SIDED Places the first two images of the original set on the front and back of the front cover. The back cover will use the last two images in the job. 2 SIDED, ROTATE SIDE 2 Produces 2 sided covers with the second side rotated to enable a “head to toe” style output.
Inserts Use this feature to add up to two additional stock types to your job. For example, you can separate sections using blank sheets or tab stock, or print the first page of each section on different colored stock to separate chapters. A combination of standard size media, tab stock, card or colored paper can be used for the inserts. Load your insert stock into one of the paper trays. If two different insert stocks are required, load them in different paper trays.
Select the Second Insert Tray option. Using the up/down arrow keys, enter the page number of the first insert and select Add Insert. The page number displays in the Insert Page as Side window. If a page number is entered incorrectly, use the Delete Last Insert option to remove it from the window. Continue entering page numbers until all the inserts requiring the second stock have been programmed. Select the paper tray containing the second stock using the Insert Tray option on the right of the screen.
Job Assembly The Job Assembly tab is used to combine multiple documents into a single job, produce a sample set of a job or for storing the programming of up to 10 jobs. NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to access the Job Assembly tab. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.
Options: Off The feature is switched off. On Use to enable the Build Job feature. Build Job Offers options which can be selected when using Build Job. Controls Build Job Controls options are as follows: END BUILD JOB SAMPLE LAST SEGMENT Select to see a proof of the last segment scanned. DELETE LAST SEGMENT Use to delete the last segment scanned. CANCEL SAMPLE PRINTING Use to stop and cancel the sample segment that is currently printing.
Sample Set This feature is used to review the output to ensure that it is exactly what is required prior to printing a large quantity. Options: Off The feature is switched off. On Use to enable the Sample Set feature. One complete set of the job will be printed. To print the remainder of the job, press the Job Status button and select your job in the queue. If the output is acceptable, select Release, the job will be completed.
Use this feature to program up to 10 commonly used programming sequences. For example, combinations of selections such as Edge Erase and Bound Originals. The machine stores only the programming features for the job, NOT the images. Each time a stored job is used the images must be scanned. To use this feature, use the up and down scroll buttons on the scrolling list to select the required storage location, then select a function button - Store or Recall Programming.
Page 4-30 Quick Reference Guide
5 Fax ¾ Fax ..................................................................5-2 ¾ Basic Faxing - Embedded Fax........................5-3 ¾ Image Adjustment ...........................................5-8 ¾ Added Fax Features .....................................5-12 ¾ Basic Faxing - Server Fax.............................5-24 ¾ More Fax Features .......................................5-28 ¾ Authentication Mode .....................................
Fax Fax is an optional feature which may not be available on your machine. There are two types of Fax service - Embedded Fax and Server Fax. Although both Fax services can be installed, only one fax service can be enabled. Your System Administrator will set up the default fax service. This chapter contains information about the options available within both fax services. NOTE: Embedded Fax is the default service when both fax services are installed.
Fax Basic Faxing - Embedded Fax The Basic Faxing tab is the default Embedded Fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for your fax job. Access to the Basic Faxing features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first.
Dialing Options Use the Dialing Options to enter an individual fax number or a group of fax numbers already stored within the Send List. Special dialing characters can also be added to your fax number from here. There are two methods of entering a phone number - Manually using the keypad or by selecting a number already stored within the Send List. Options: Send List Used to send a fax to multiple destinations.
BEGIN DTMF [*] Starts a sequence of DTMF (Dual Tone Multi-frequency) characters. END DTMF [#] Ends a sequence of DTMF (Dual Tone Multi-frequency) characters. Suspends dialing until an expected network dial tone is WAIT FOR DIAL TONE detected. Can also be used to detect a specific tone when [=] accessing an outside line or other services. PULSE TO TONE SWITCH [:] Used to switch from pulse dialing to DTMF (tone or onetouch) dialing.
Resolution The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces better quality for photos. However, a lower resolution reduces communication time. Options: Standard 200 x 100 dpi - Recommended for text documents. It requires less communication time, but does not produce the best image quality for graphics and photos. Fine 200 x 200 dpi - Recommended for line art and photos. This is the default resolution and the best choice in most cases.
This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 Sided Use this option for originals that are printed on one side only. 2 Sided Use this option for originals that are printed on both sides.
Image Adjustment The Image Adjustment tab provides further features that can be applied to your fax job. NOTE: If the ’More Fax Features’ tab is displaying, this must be selected to access the Image Adjustment tab. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required.
Fax Image Quality Use this feature to enhance the quality of the outgoing fax. Options: Original Type Use this option to enhance the quality of the fax based on the type of original being scanned. Original Type options are as follows: NORMAL TEXT HALFTONE PHOTO PHOTO This is the standard setting and can be used for most originals. Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text and/or graphics.
Original Input This feature enables users to specify the size of the original document when scanning from the Document Glass or Document Handler. The machine uses this information to calculate the size of your original and the scanned image. Options: Auto This is the default option. Auto automatically detects the size of the originals in the Document Handler. Manual Platen Use this option to specify the dimensions of the document scanning region when Input scanning from the Document Glass.
Use this option to program which page or pages of a bound document are to be scanned and faxed. The bound original is placed face down on the Document Glass with the spine of the book lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass. Do not close the document handler during the faxing process. HINT: If necessary, apply a little pressure to the centre of the book to flatten it during scanning.
Added Fax Features The Added Fax Features tab provides further fax features which can be used when transmitting faxes. NOTE: If the ’More Fax Features’ tab is displaying, this must be selected to access the Added Fax Features tab. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. Most feature screens include three buttons to confirm or cancel your choices.
Fax Transmission Options Allows transmission information to be included with your fax job. Options: Transmission This report contains details about the fax together with a reduced copy of the Report image from the first page. When sending a fax to multiple recipients, a Broadcast Report will be printed listing all of the recipients. Transmit Header Prints partial or full details of the transmission in the header of each page of your Print fax job.
Reduce/Split Use this option to choose how your faxed document is printed if your document paper size is larger than the receiving machines capability. Options: Reduce to fit Reduces the faxed document to fit the paper size of the receiving fax machine. Split across If this option is selected the receiving fax machine will either split the faxed pages document into two equal parts, or print the majority of the image on to one page and the remainder on the next page.
Fax Cover Letter Use this option to add a cover letter to your fax job. Users can add text in the ’To’, ’From’ and ’Comment’ fields. NOTE: The Cover Letter title is added automatically. Options: To: Displays the recipient’s fax number or name. Select the keyboard button to amend the recipient’s name. From: Displays the sending machines local name. Select the keyboard button to amend the sender’s name. Comment: Use the up/down buttons to move through the list.
Starting Rate Use this option to set the transmission speed of your fax job. Options: Forced 4800 bps Used in areas of low quality communication, when experiencing telephone noise or when fax communications are susceptible to errors. Super G3 (33.6 Determines the communication mode to be used based on the maximum kbps) capabilities of the remote machine. The initial transmission speed will be 33,600 Bits per second. G3 (14.
Fax Delayed Send Use Delayed Send to specify a time at which to send a fax. The time can be set between 15 minutes and 23 hours 59 minutes. This feature is very useful when transmitting faxes during off-peak hours or when sending to another country or time zone. A 12 or 24 hour clock can be set. If the 12 hour clock is set, you must also select either the AM or PM button. NOTE: Batch Send is a feature, which is set up by your System Administrator.
Fax Reports This feature enables you to obtain hard copy information about the status of the fax feature on your machine. Options: Fax Reports options are as follows: ACTIVITY REPORT Displays the last 50 fax activities completed on the machine. DIAL DIRECTORY REPORT Lists all the numbers stored in the Dial Directory. GROUP DIRECTORY REPORT OPTIONS REPORT PENDING JOBS REPORT Page 5-18 Lists all the numbers stored within each group within the Group Directory.
Enabled by your System Administrator, this option allows you to store documents in a mailbox. The mailbox can be located on the same machine you are using (local mailbox), or sent to a mailbox on a remote machine (remote mailbox). Documents held within the mailbox are recognized as stored for polling, printing or deleting by the user. To access a mailbox you must enter the 3 digit mailbox number and 4 digit mailbox passcode. Please contact your System Administrator for further assistance.
Comment Setup This feature allows you to create, modify or delete comments that you want to appear on the fax Cover Letter. Up to 10 comments can be stored on the machine. To add or modify a comment select an empty entry from the comment list and select Edit. Using the keyboard enter the comment you wish to store. A maximum of 30 characters can be entered. To delete a comment, select the comment from the list and select Delete.
Use this feature to fax a job that requires different settings for each page or a segment of pages. This feature is also useful if your fax job has more than 70 pages which exceeds the maximum capacity of the Document Handler. NOTE: The destination fax number must be entered prior to using Build Job. Options: Off The feature is switched off. On Use to enable the Build Job feature. Build Job Offers options which can be selected when using Build Job.
Polling Polling enables you to store fax documents into the machine’s memory for retrieval by another remote fax machine, or poll a remote fax machine or mailbox. Options: Store for Polling This option allows users to scan documents and store them. When remote machines poll the device, they are able to retrieve the scanned document(s). Passcodes can be set up to control which machines have access to the documents stored.
Use this feature to store destination names, fax numbers and transmission settings in your machine. Entries stored here will be available for selection within the Send List feature on the Basic Faxing tab. Dialing Groups can also be set up, comprising of many individual entries. HINT: This feature saves time when sending faxes to frequently used destinations. Options: Individual Use this option to set up individual fax destination names, numbers and settings.
Basic Faxing - Server Fax The Basic Faxing tab is the default Server Fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for a fax job. Access to the Basic Faxing features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first.
The Dialing Options area contains a window where the telephone number entered is displayed. Once it is displayed, it can be added to a list of destination telephone numbers, a special character can be added, or a list of up to 30 stored telephone numbers can be accessed. There are two methods of entering a phone number - Manually using the keypad or by selecting a number already stored in the Phone List. Options: Add to Send List Used when you want to send a fax to more than one destination.
PULSE-TO-TONE SWITCH [:] Use to switch from Pulse dialing to Tone dialing. WAIT FOR NETWORK Use to suspend dialing until an expected network tone is TONE DETECTION [W] detected. Required as part of some international telephone numbers (in LOCAL ID [+] CHARACTER CHECK place of 00). [+] LOCAL ID [SPACE] Used to improve readability. For example, adding spaces to a CHARACTER CHECK [ telephone number as 1 234 5678 instead of 12345678. ] Phone List The Phone List can store up to 30 fax numbers.
This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals that are printed on both sides. 2 Sided/ Rotated Use this option for double-sided originals which are in the “head to toe” orientation.
More Fax Features The More Fax Features tab provides additional fax features which can be used with your fax job. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Fax Image Quality Use this feature to enhance the quality of the outgoing fax. Options: Original Type Use this option to enhance the quality of the fax based on the type of original being scanned. Original Type options are as follows: NORMAL TEXT HALFTONE PHOTO PHOTO This is the standard setting and can be used for most originals. Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text and/or graphics.
More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Contrast Adjusts the difference between the image densities within the scanned image. Sharpness Adjusts the balance between sharp text and moiré (patterns within the image).
Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals automatically. Options: Auto Use this option to enable the machine to recognize the size of the originals being fed through the Document Handler. Manual Platen Use this option to specify the dimensions of the document scanning region when Input scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.
Delayed Send Use Delayed Send to specify a time, within the next 24 hours, at which to send a fax. This feature can be used to transmit faxes during off-peak hours or is useful when sending to another country or time zone.The time to send is added to the job information sent to the fax server with the scanned image. The Third Party Fax Server retains the fax for sending at the specified time. This feature can be set as a 12 or 24 hour clock.
Fax Authentication Mode Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning, Server Fax and Internet Fax. There are two authentication modes available: Network Requires your network login name and password.
Page 5-34 Quick Reference Guide
6 Internet Fax ¾ Internet Fax.....................................................6-2 ¾ Image Adjustment ...........................................6-6 ¾ Output Format...............................................6-12 ¾ Authentication Mode .....................................
Internet Fax Internet Fax is an optional feature which is only available on the WorkCentre Pro configuration. This chapter contains information about the options available within Internet Fax. Internet Fax allows you to send your scanned images as an e-mail attachment to a specified recipient or recipients. This type of fax travels over the internet or intranet. The basic Internet Fax screen allows you to enter the SMTP (Simple Mail Transfer Protocol) e-mail addresses for your fax.
Internet Fax Send: Use the Send options to enter recipient information. Options: From Use this option to enter the From e-mail address. NOTE: If you accessed Internet Fax via Authentication Mode, the From e-mail address will be linked with the login name and cannot be changed. To Use this option to enter the e-mail address of the required recipient. Cc Use this option to enter the e-mail address of the required recipient you wish to be copied on the e-mail job.
Entering an E-mail Address for Internet Fax E-mail addresses can be entered in one of two ways - manually or via an address book. NOTE: When entering e-mail details you can change the keypad to show upper or lower case, accented characters or numbers by selecting any Back button. Manually If you already know the full SMTP e-mail address of your recipient, or if you know that the recipient is not in any of the configured address books, you can select the To...
If configured there are two different types of address book on your machine, Public and Internal. Public Address Book The Public Address Book stores external company addresses on the machine. The address book contains a list of user names and their e-mail addresses. The file must be a CSV (Comma Separated Value) format for your machine to be able to read the file contents. The completed file is imported to the machine via CentreWare Internet Services.
Image Adjustment The Image Adjustment tab is used to temporarily program features to enhance the appearance and style of the scanned Internet Fax image. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Internet Fax Image Quality Use this feature to enhance the quality of your scanned originals. Options: Original Type Use this option to enhance the quality of the output based on the type of original being scanned. Original Type options are as follows: NORMAL TEXT HALFTONE PHOTO PHOTO This is the standard setting and can be used for most originals. Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text and/or graphics.
More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Contrast This option controls the differences between the image densities within the copy. Select a lower setting to improve the copy quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines. Sharpness This option controls the balance between sharp text and moiré (patterns within the image).
This feature is used to specify whether the originals are single-sided or doublesided. For 2-sided originals the orientation can also be programmed. Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals that are printed on both sides. 2 Sided, Rotate Use this option for originals that are printed on both sides. This option creates Side 2 documents which can be read in a “head to toe” manner, for example a calendar.
Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 200x100 Produces the smallest image file size and is only recommended for use with simple (Standard) text documents. NOTE: 200x100 is disabled if the Document Format is PDF. 200x200 (Fine) Recommended for use with average quality text documents and line art. Does not produce the best image quality for photos and graphics.
Use this option to program the size of the originals being scanned or program the machine to determine the size of the originals automatically. Options: Auto Use this option to allow the machine to determine the size of the originals being fed through the document handler automatically. Manual Platen Use this option to specify the dimensions of the document scanning region when Input scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.
Output Format Use this feature to temporarily change the settings required for the scanned image. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Use the Document Format option when your job is to be sent with a different file format than that set as the default. Options: Multi-page Tiff Multi-Page Tagged-Image File Format. One TIFF file containing several pages of scanned images. PDF Portable Document Format. Given the right software the recipient of the scanned image can view, print or edit the file, no matter what their computer platform.
Acknowledgment Report Use this feature to print a report containing the delivery status of your job. The report will include the number of successful, failed and unconfirmed recipients. Options: Enabled Use this option to print a status report after the job has been sent. Disabled Use this option to switch the feature off. NOTE: If the default setting for this feature is already Enabled you will not be able to disable this feature.
Use this feature to edit the default e-mail message being transmitted with the job. The message body is the text contained within the e-mail and not the e-mail subject line. The message entered will only be available for the current job. NOTE: The default message is set up by your System Administrator.
Authentication Mode Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning, Server Fax and Internet Fax. There are two authentication modes available: Network Requires your network login name and password.
7 Network Scanning ¾ Scan................................................................7-2 ¾ Network Scanning...........................................7-3 ¾ Image Adjustment ...........................................7-7 ¾ Output Format...............................................7-14 ¾ Refresh Destinations ....................................7-18 ¾ Authentication Mode .....................................
Scan Network Scanning is an optional feature which is only available on the WorkCentre Pro configuration. If Network Scanning has been enabled, an electronic file can be created from a hard copy original. The scanned document is converted to an electronic file and stored electronically. The electronic file can be filed, faxed, or distributed through e-mail. This chapter contains information about the options available within Network Scanning.
Access to the Network Scanning features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first. Use the Network Scanning tab on the touch screen to select the standard features for a scan job.
Repositories Repositories are directories or filing locations set up on a server where your scanned files are held. Before you can use Network Scanning your System Administrator must set up the repositories available to your machine. The repositories are defined in the template and cannot be changed at the machine. Up to 5 repositories (1 default and 4 additional) can be defined. Template Overview Successful network scanning requires selecting a template at your machine.
The Template Destination lists the templates stored on the machine. On installation the factory default template ’DEFAULT’, in upper case, will be displayed in the Template Destination list. The default template appears at the top of the list and is selected automatically. All other templates follow in alpha-numeric order. There is a maximum limit of 250 templates. Template operations can be performed either from CentreWare Internet Services or CentreWare Scan Services.
Destination Details The Destination Details section on the right side of the screen displays information about the selected template. Each time you select another template file, this area will update to display information associated with the selected template. NOTE: Any changes made to the template at the machine are temporary. Permanent changes must be made with the same utility that created the template.
The Image Adjustment tab is used to program features relating to the scanned images. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each scan job if required. Most feature screens include three buttons to confirm or cancel your choices. ¾ The Undo button resets the current screen to the default values that were displayed when the screen was opened.
Image Quality Use this feature to enhance the quality of your scanned originals. Options: Original Type Use this option to enhance the quality of the output based on the type of original being scanned. Original Type options are as follows: NORMAL TEXT HALFTONE PHOTO PHOTO This is the standard setting and can be used for most originals. Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text and/or graphics.
Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Contrast This option controls the differences between the image densities within the copy. Select a lower setting to improve the copy quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines. Sharpness This option controls the balance between sharp text and moiré (patterns within the image).
Sides Scanned This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals that are printed on both sides. 2 Sided, Rotate Use this option for originals that are printed on both sides. This option creates Side 2 documents which can be read in a “head to toe” manner, for example a calendar.
Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Border Erase Erases equal amounts on all edges of your output image. Up to 2.0 inches in 0.05 in. increments can be erased. Edge Erase Use to erase a specific amount from a specific edge of the image. Up to 2.0 inches in 0.05 in. increments can be erased from each edge. Scan to Edge Use this option to produce an edge to edge scan of the original.
Original Input Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals. Options: Auto Use this option to allow the machine to determine the size of the originals being fed through the document handler. Manual Platen Use this option to specify the dimensions of the document scanning region when Input scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.
Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 200x200x1 Recommended for use with average quality text documents and line art. Does not produce the best image quality for photos and graphics. 300x300x1 Recommended for use with high quality text documents, that are destined to pass through OCR applications. Also recommended for high quality line art or medium quality photos and graphics.
Output Format Use the features available to temporarily change the format of the scanned image file at the destination server. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each scan job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Use this option to tell the machine what to do when the document destination folder already contains a document with the same name as your current scan job. Options: Rename New Use this option when you want the machine to name the new file (or folder) with a File unique name. Append to Use this option to add the newly created scanned image file to an existing document Existing File with the same name as the document being scanned.
Document Format Use this feature to temporarily change the file type of the scanned image file at the destination server. The default setting is the same as the value entered in the selected template. Options: Tiff Tagged-Image File Format. A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms. Multi-Page Tiff Multi-Page Tagged-Image File Format. One TIFF file containing several pages of scanned images. PDF Portable Document Format.
Document Management Fields allows you to enter information into the template from your machine which is unique to your scanning requirements. These fields must be enabled when creating the template at the Web UI. NOTE: If your selected template does not contain any enabled fields the Document Management Fields button will not be available. Add File Destination Use this feature to add file destinations to any template. A maximum of 5 file destinations can be added to a template.
Refresh Destinations Select the Refresh Destinations tab to access the Update Template List feature. Touch the Update Template List button if the template has been recently created or modified. The system automatically updates the Template List.
Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning, Server Fax and Internet Fax. There are two authentication modes available: Network Requires your network login name and password.
Page 7-20 Quick Reference Guide
8 E-mail ¾ E-mail..............................................................8-2 ¾ Image Adjustment ...........................................8-6 ¾ Output Format...............................................8-13 ¾ Authentication Mode .....................................
E-mail E-mail is an optional feature which is only available on the WorkCentre and WorkCentre Pro. This chapter contains information about the options available within E-mail. NOTE: E-mail is only supported on the WorkCentre via the Ad Hoc E-mail options kit. Limited e-mail options will be available. When enabled, scanned images can be sent as an e-mail attachment to a specified e-mail recipient or recipients.
E-mail Send: Use the Send options to enter recipient information. Options: From Use this option to enter the From e-mail address. NOTE: If you accessed E-mail via Authentication Mode, the From e-mail address will be associated with the login name and cannot be changed. To Use this option to enter the e-mail address of the recipient. Cc Use this option to enter the e-mail address of the recipient you wish to be copied on the e-mail job.
Address List Displays all the recipient addresses entered for the current scan to e-mail job. Up to 128 recipients addresses can be entered in the list. Entering an E-mail Address The e-mail address can be entered in one of two ways - manually or via an address book. NOTE: When entering e-mail details you can change the keypad to show upper or lower case, accented characters or numbers by selecting any Back button.
Address Book Types If configured there are two different types of address book on your machine, Public and Internal. Public Address Book The Public Address Book stores external company addresses on the machine. The address book contains a list of user names and their e-mail addresses. The file must be a .CSV (Comma Separated Value) format for your machine to be able to read the file contents. The completed file is imported to the machine via CentreWare Internet Services.
Image Adjustment The Image Adjustment tab is used to temporarily programme features to enhance the appearance and style of the scanned e-mail image. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each e-mail job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
E-mail Image Quality Use this feature to enhance the quality of your scanned originals. Options: Original Type Use this option to enhance the quality of the output based on the type of original being scanned. Original Type options are as follows: NORMAL TEXT HALFTONE PHOTO PHOTO This is the standard setting and can be used for most originals. Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text and/or graphics.
More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Contrast This option controls the differences between the image densities within the copy. Select a lower setting to improve the copy quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines. Sharpness This option controls the balance between sharp text and moiré (patterns within the image).
This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals that are printed on both sides. 2 Sided, Rotate Use this option for originals that are printed on both sides. This option creates Side 2 documents which can be read in a “head to toe” manner, for example a calendar.
Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Border Erase Erases equal amounts on all edges of your output image. Up to 2.0 inches in 0.05 in. increments can be erased. Edge Erase Use to erase a specific amount from a specific edge of the image. Up to 2.0 inches in 0.05 in. increments can be erased from each edge.
Use this option to programme the size of the originals being scanned or enable the machine to recognize the size of the originals automatically. Options: Auto Use this option to allow the machine to recognize the size of the originals being fed through the document handler. Manual Platen Use this option to specify the dimensions of the document scanning region when Input scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.
Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 200x200x1 Recommended for use with average quality text documents and line art. Does not produce the best image quality for photos and graphics. This is the default option. 300x300x1 Recommended for use with high quality text documents, that are destined to pass through Optical Character Recognition (OCR) applications.
Use this feature to change the Reply To e-mail address and to identify the file format required for the e-mail scanned image. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each e-mail job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Document Format Use the Document Format option when the job is to be sent with a different file format than that set as the template default. Options: Tiff Tagged-Image File Format. A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms. Multi-page Tiff Multi-Page Tagged-Image File Format. One TIFF file containing several pages of scanned images. Image Only PDF Image Only Portable Document Format.
Use the Reply To feature to alter the default address to which replies to an e-mail job can be sent. Message Body Use this feature to edit the default e-mail message. The message body is the text contained within the e-mail and not the e-mail subject line.
Authentication Mode Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within Scan to E-mail, Network Scanning, Server Fax and Internet Fax. There are two authentication modes available: Network Requires your network login name and password.
9 Print ¾ Introduction to Print.........................................9-2 ¾ Print Driver Features.......................................9-3 ¾ Print Drivers ....................................................
Introduction to Print The Xerox WorkCentre and WorkCentre Pro printer produces high quality prints from electronic documents. Simply access the printer from your PC application as normal. A print driver converts the code within the electronic document into a language that the printer can understand. Although generic print drivers can be used on this printer they will not enable all the features. It is therefore advisable to use the print drivers that accompany this printer.
Print Print Driver Features Control Options There are a number of options which appear on all of the printer driver screens: OK Saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed. Cancel Closes the dialog and returns all settings in the tabs to the values that were in place before the dialog was opened. Any changes made are lost. Apply Saves all the changes made without closing the driver.
Print Drivers NOTE: The following provides an overview of the features available on the WorkCentre Pro Postscript Print Driver. For more information about a specific feature, please refer to the on-line Help facility provided as part of the Print Driver software. Paper/Output Used to select options such as the job type and the output requirements. The choices available are based on the options enabled on your machine.
Select this tab to access the postscript options and advanced programming features for your print job. Use the scroll arrows to move through the options. Clicking on a plus symbol will display further choices. Image Options Use the options available in this tab to modify the appearance of your print job. This feature can also be used to set the margins.
Layout/Watermark Used to change the layout of a document and add watermarks. Documents can be printed 1 Up, 2 Up and so on, up to 16 Up. Booklets can also be created. Use the Watermark option to display, for example, the word DRAFT or CONFIDENTIAL across each page. This feature also adjusts the size and location of the watermark.
10Maintenance ¾ Customer Replaceable Units ........................10-2 ¾ Cleaning the Machine ...................................10-3 ¾ Further Assistance ........................................
Customer Replaceable Units There are 5 replaceable units on the machine: Xerographic Module Toner (Dry Ink) Cartridge Fuser Module and Ozone Filter Document Handler Feed Roll Waste Toner (Dry Ink) Bottle The machine will display a message on the Touch Screen when any of the above need to be reordered. This message is a warning that the unit is nearing the end of its life. Only replace the unit when a message actually instructs you to do so.
WARNING:When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of children. WARNING:Do not use pressurized air-spray cleaning aids on or in this equipment. Some pressurized air-spray containers contain explosive mixtures and are not suitable for use in electrical applications.
Further Assistance For any additional help visit our customer web site at www.xerox.com or contact the Xerox Welcome and Support Center quoting the machine serial number. 1 ¾ Press the Machine Status button on the control panel. 2 ¾ The Machine Information screen will be displayed. ¾ Select [Machine Details]. ¾ The Customer Support Number for the Welcome and Support Center and the Machine Serial Number for your machine will be displayed.
11Troubleshooting ¾ General ......................................................... 11-2 ¾ Fault Clearance ............................................ 11-3 ¾ Xerox Welcome and Support Center ............ 11-4 ¾ Troubleshooting Tips.....................................
General A variety of situations can affect the quality of your output. For optimal performance, ensure the following guidelines are followed: • Do not position the machine in direct sunlight or near a heat source such as a radiator. • Avoid sudden changes in the environment surrounding the machine. When a change occurs, allow the machine at least two hours to adjust to its new environment, depending on the extent of the change.
1 Troubleshooting Fault Clearance When a fault occurs, a fault screen is displayed which provides recovery instructions. ¾ Follow these instructions to clear the fault. NOTE: Any jammed sheets will automatically be reprinted. 2 Paper jams ¾ The fault screen will indicate the location of the jam. ¾ Use the green handles and knobs indicated in the instructions displayed to remove the jammed paper. ¾ Ensure that all jam clearance handles and levers are returned to their correct positions.
Xerox Welcome and Support Center If a fault cannot be resolved by following the touch screen instructions, check the Troubleshooting Tips in the next section - they may help to solve the problem quickly. If the difficulty persists, contact the Xerox Welcome and Support Center. The Welcome and Support Center will want to know the following information: The nature of the problem, the Machine Serial number, the fault code (if any) plus the name and location of your company.
For additional Troubleshooting information please refer to the Training and Information CD (CD2) or the System Administration CD (CD1). Power The machine will not power on: ¾ Check to see that the machine is not in Low Power Mode as indicated by the green light on the control panel. ¾ Press the ON/OFF button. ¾ Check to see if the power cord is correctly installed. CAUTION: Use only the ON/OFF switch to re-boot your machine. Damage may occur to your machine if power is removed by other means.
Paper Handling Repeated paper jams, misfeeds or multisheet feeds ¾ Ensure that the correct paper size is displayed on the Touch Screen. ¾ Ensure that the paper tray is not filled above the MAX line. ¾ Ensure that the edge guides are adjusted to touch the sides of the paper. ¾ Flip the paper over in the paper tray, ’fanning’ the edges of the paper to separate the pages before reloading.
Check that the Touch Screen is displaying the correct size for the paper in use. ¾ Load fresh paper. Repeated Check Tray Messages on the Touch Screen and the paper is loaded in the tray ¾ Adjust the edge guides against the stack of paper in the tray. ¾ If the edge guides were not set against the paper stock in the tray when Start was selected, delete the job in the job queue and begin again. Paper Curls ¾ Load the paper in the paper trays with the seam side of the paper up.
Output Quality Stray marks or black marks from hole punched originals are not removed ¾ Use the Edge Erase to erase the edge with the drilled holes. ¾ Copy from the document glass with the Document Cover down. Images are out of sequence or upside down when the Booklet Creation Feature is used ¾ Ensure that the originals are in the correct sequence. ¾ Feed LEF originals to SEF orientated paper stock.
¾ When copying a document from a larger paper size to a smaller size, use Auto% to reduce the image onto the smaller size. ¾ Use reduction i.e., copy at 90% instead of 100%. ¾ Select [Auto Center] and run the job again. ¾ If scanning from the Document Glass, select [Manual Platen Input] and define the document size. Register the document in the right rear corner and copy with the cover down. ¾ Do not use heavily embossed paper. Blurred images on output ¾ Load fresh paper.
Jobs scan but do not print ¾ Some jobs require image processing before printing. This may take as long as 2 seconds per page. ¾ Check the Job Status queue to determine if a job is processing. There may be a job in the queue with a status of paused. Delete this job if it remains in the state over 3 minutes. ¾ This may possibly be a result of an incorrect feature combination. The software may need to be reset. Contact your System Administrator.
12Index Numerics 2-Sided Copy 4-5 A Acknowledgment Report Internet Fax 6-14 Add File Destination Network Scanning 7-17 Added Fax Features Embedded Fax 5-12 Additional Resources 1-3 Address List E-mail 8-4 Advanced Print 9-5 Advanced Fax Features Embedded Fax 5-20 Authentication Mode E-mail 8-16 Internet Fax 6-16 Network Scanning 7-19 Server Fax 5-33 B Basic Copying 4-3 Basic Faxing Embedded Fax 5-3 Server Fax 5-24 Booklet Creation Copy 4-19 Bound Originals Quick Reference Guide Copy 4-13 Embedded Fax 5-
Server Fax 5-25 Dialling Options Embedded Fax 5-4 Document Format E-mail 8-14 Internet Fax 6-13 Network Scanning 7-16 Document Handler Troubleshooting Tips 11-5 Document Management Fields Network Scanning 7-17 Document Name Network Scanning 7-14 E Edge Erase Copy 4-14 E-mail 8-10 Network Scanning 7-11 E-mail 8-2 ENERGY STAR 1-11 Entering an Address E-mail 8-4 Entering an E-mail Address Internet Fax 6-4 Environmental Choice 1-11 Environmental Compliance 1-11 F Fault Clearance Troubleshooting 11-3 Fault Mes
N Network Scanning 7-3 O Off-line Stapling 4-4 Original Input Copy 4-15 E-mail 8-11 Embedded Fax 5-10 Internet Fax 6-11 Network Scanning 7-12 Server Fax 5-31 Output Copy 4-4 Hole Punched 4-4 Off-line Stapling 4-4 Stapling 4-4 Output Format Copy 4-17 E-mail 8-13 Internet Fax 6-12 Network Scanning 7-14 Output Quality Troubleshooting Tips 11-8 P Paper Handling Quick Reference Guide Troubleshooting Tips 11-6 Paper Supply Copy 4-8 Paper/Output Print 9-4 Polling Embedded Fax 5-22 Power Troubleshooting Tips 11
E-mail 8-3 Internet Fax 6-3 Sending a Server Fax 3-7 Sending an E-mail 3-10 Sending an Embedded Fax 3-6 Sending an Internet Fax 3-8 Sides Scanned E-mail 8-9 Embedded Fax 5-7 Internet Fax 6-9 Network Scanning 7-10 Server Fax 5-27 Stapled Output 4-4 Starting Rate Embedded Fax 5-16 Stored Programming Copy 4-29 System Administration CD Additional Resources 1-3 T Network Scanning 7-5 Template Overview Network Scanning 7-4 Training and Information CD Additional Resources 1-3 Transmission Options Embedded Fax 5-