WorkCentre® C2424 Copier-Printer Scanning This chapter includes: ■ ■ ■ ■ ■ "Basic Scanning" on page 4-2 "Installing the Scan Driver" on page 4-4 "Adjusting Scanning Options" on page 4-5 "Retrieving Images" on page 4-11 "Managing Files and Controlling Scanning Options" on page 4-18 Copyright © 2005 Xerox Corporation. All Rights Reserved.
Basic Scanning Basic Scanning This section includes: ■ ■ ■ "Overview" on page 4-2 "Scanning the Originals at the System" on page 4-3 "Retrieving the Scanned Images" on page 4-4 Videos are available with instructions for basic scanning. Videos are located on the User Documentation CD-ROM and at www.xerox.com/office/c2424support. Overview The scanning procedure used with the WorkCentre C2424 Copier-Printer differs from that of desktop scanners.
Basic Scanning Scanning the Originals at the System Follow these steps to scan an image at the system: Note To clear the settings from the previous job, press the Clear All button twice. 1. Load the originals to be scanned. Use either the document glass or the document feeder. 2424-076 2424-065 Document Feeder Insert originals faceup with the top entering the feeder first. Adjust the paper guides so they fit against the originals.
Installing the Scan Driver Retrieving the Scanned Images The method you use to retrieve scanned images depends on how the system is connected to the network and the destination you chose for the scanned image. ■ ■ ■ If the system is connected to a network, you can copy the image files from the Public Folder or a private folder on the system’s hard drive to your computer’s hard drive using CentreWare IS, or using the Xerox Scan Utility (Windows only).
Adjusting Scanning Options Adjusting Scanning Options This section includes: ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ "Setting Up a Private Folder for Scanning" on page 4-5 "Setting the Scan Destination" on page 4-6 "Setting the Scan Resolution" on page 4-7 "Automatically Suppressing Background Variations" on page 4-7 "Selecting Color or Black and White Images" on page 4-8 "Specifying 1-Sided or 2-Sided Originals" on page 4-8 "Specifying the Original Type" on page 4-9 "Setting the Original Size" on page 4-9 "Setting a Scan Pa
Adjusting Scanning Options Setting the Scan Destination You can select one of three destinations for your scanned image: ■ ■ ■ Public Folder – Places the scanned image in the Public Folder on the system’s hard drive, where it can be accessed by any user on the network that connects to the system. (Factory default selection) – Places the scanned image in a private folder on the system’s hard drive.
Adjusting Scanning Options Setting the Scan Resolution Depending on the way you are going to use the scanned image, you may want to change the scan resolution. Scan resolution affects the size of the scanned image file as well as the quality. To select the scan resolution: 1. On the control panel, press the Scan button. 2. In the menu, select Scan Resolution, then press the Enter button. 3. Select one of the following, then press the Enter button.
Adjusting Scanning Options Selecting Color or Black and White Images You can scan the image in color or in black and white. Selecting black and white significantly reduces the file size of the scanned images. Press the Color Mode button on the control panel to change the selection to Color or B/W.
Adjusting Scanning Options Specifying the Original Type You can have the scanner optimize the appearance of the output according to the contents of the original. Press the Original Type button on the control panel to change the selection to: ■ ■ ■ ■ Photo – Optimizes for photograph prints. Graphics – Optimizes for constant-colored areas. Mixed – Optimizes for magazines and newspaper photographs. Text – Optimizes for black and white or colored text.
Adjusting Scanning Options Setting a Scan Password for Your Computer (Windows Only) You can prevent others from scanning images directly to your computer by setting a password. The control panel will prompt users for the password when they select your computer as the scan destination. Use the Xerox Scan Utility to set a scanning password for your computer. 1. Right-click the icon on the taskbar (in the lower-right corner of your screen), then select Xerox Scan Utility on the popup menu.
Retrieving Images Retrieving Images This section includes: ■ ■ "Viewing and Retrieving Scanned Images" on page 4-12 ■ "Using CentreWare IS" on page 4-12 ■ "Using the Xerox Scan Utility (Windows Only)" on page 4-13 "Importing Scanned Images into Another Application" on page 4-14 ■ "Using the Xerox Image Importer on Windows 2000, Windows XP, and Windows Server 2003 (TCP/IP)" on page 4-14 ■ "Using the WIA Image Manager on Windows XP and Windows Server 2003 (USB)" on page 4-15 ■ "Using the Xerox Image Import
Retrieving Images Viewing and Retrieving Scanned Images Using CentreWare IS If your multifunction system is connected on a network, you can use CentreWare IS to view, retrieve, and delete scanned images from the Public Folder or from a private folder on the system’s hard drive. 1. Access CentreWare IS: a. Launch your web browser. b. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). Note You can find the IP address on the “Configuration Page” or the “Startup Page.
Retrieving Images Using the Xerox Scan Utility (Windows Only) You can use the Xerox Scan Utility to view, open, and delete scanned image files. 1. If you scanned images directly to your computer, the Xerox Scan Utility automatically opens. If it is not open, right-click the icon on the taskbar (in the lower-right corner of your screen), then select Xerox Scan Utility on the popup menu.
Retrieving Images Importing Scanned Images into Another Application If the system has either a USB or TCP/IP connection, you can import scanned images directly into an application on your computer by using the application’s Insert, Acquire, or Import menu selection. Using the Xerox Image Importer on Windows 2000, Windows XP, and Windows Server 2003 (TCP/IP) If the system has a TCP/IP network connection, use the following procedure to import images into an application: 1.
Retrieving Images Changing the Xerox Image Importer Settings in Windows When you import images using the Xerox Image Importer, you can change the color and resolution of the imported image. 1. Select the Settings menu, then select Import Options to open the Image Import Options dialog box. 2. If desired, move the slider to change the resolution. ■ If you select Best, images are imported using the same resolution that they were scanned.
Retrieving Images 5. Click to highlight the image you want to import. Some applications allow you to import multiple images at one time. To select more than one image, hold down the Ctrl or Shift button on your keyboard as you select another image. To import all of the images in the folder, select the Edit menu, then select Select All. 6. Click the Get Pictures button. A copy of the image is transferred to that location in your application.
Retrieving Images 5. Click to highlight one or more images that you want to import. To select more than one image, hold down the Command button on your keyboard as you select an image. To import all of the images in the folder, click the Select All checkbox. Note If you recently scanned an image and don’t see it displayed, click the Refresh button. 6. Click the Import button. A copy of the image is transferred to that location in your application.
Managing Files and Controlling Scanning Options Managing Files and Controlling Scanning Options This section includes: ■ ■ ■ "Viewing Images" on page 4-18 "Deleting Image Files" on page 4-19 "Controlling Scanning Policies" on page 4-21 Viewing Images The image files are stored on the system’s hard drive with unique file names that indicate the date and time of the scan: yyyy-mm-dd@hh.mm.ss.tif. However, these file names do not describe the image.
Managing Files and Controlling Scanning Options Deleting Image Files When you press the Scan button on the control panel, the display shows the <%> Full indicating how much hard drive space has been used to store scanned images. If a new scanned image would exceed the available space on the hard drive, the control panel displays an error message indicating that the hard drive is full; scanning cannot continue until some files are deleted to create enough space.
Managing Files and Controlling Scanning Options Using CentreWare IS to Delete Image Files You can remove some or all scan files from a folder: 1. Access CentreWare IS: a. Launch your web browser. b. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). Note You can find the IP address on the “Configuration Page” or the “Startup Page.
Managing Files and Controlling Scanning Options Controlling Scanning Policies Administrators can control the scanning policies, including requirements for passwords when setting up private folders. 1. Access CentreWare IS: a. Launch your web browser. b. Enter your system’s IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx). Note You can find the IP address on the “Configuration Page” or the “Startup Page.
