System Administrator’s Guide WorkCentre 7655/7665/7675
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Table of Contents Introduction: Read Me............................................................................................................................... 7 Who Should Use This Guide ................................................................................................................. 7 Steps for installing this device on your network .................................................................................... 7 Print a Configuration Report to verify current device settings ..
XPS Settings.................................................................................................................................... 21 Scan to Searchable File Formats ........................................................................................................ 22 Accessing Image Settings ............................................................................................................... 22 Accessing Network Scanning, E-mail, or Internet Fax Settings........................
Configure Microsoft Networking and WINS (Windows Internet Naming Service)............................ 50 Windows 2000 over AppleTalk ........................................................................................................ 51 Windows XP ........................................................................................................................................ 54 Configure TCP/IP and SLP Settings.......................................................................................
Information Checklist .....................................................................................................................122 Enable 802.1X ...............................................................................................................................123 Configure 802.1X with Internet Services .......................................................................................124 Xerox Secure Access .........................................................................
Overview........................................................................................................................................159 Information Checklist .....................................................................................................................159 Configure Scan to Home ...............................................................................................................160 Scan to Mailbox....................................................................
Selecting a recipient and sending your fax ....................................................................................209 Network Accounting ..........................................................................................................................210 Overview........................................................................................................................................210 Install the Network Accounting feature .................................................
Introduction: Read Me Who Should Use This Guide This WorkCentre 7655/7665/7675 System Administrator’s Guide has been created to assist Experienced System Administrators in installing this device on a variety of networks. Print out this Read Me, then use the steps below as your road map to navigate this guide and assure a successful installation.
Enable TCP/IP and HTTP at the device 1. Looking at the Configuration Report, verify whether the addressing shown under TCP/IP Settings will enable this device to communicate over your network. Also, verify that HTTP is enabled under HTTP Settings, to enable use of the device's web User Interface for network and options configuration. 2. If necessary, reset TCP/IP addressing (including DHCP and DNS settings) and enable HTTP as follows a.
Configure additional purchased options Refer to the Options section of this guide and follow the instructions provided Note: If you are installing multiple machines on your network, you may find the Cloning feature useful. This feature enables you to copy a number of configuration settings from one machine to another. For more information, see the Cloning topic in this guide. Security Note: This device offers enhanced security. For information, refer to the Security and Authentication sections.
Physical Connection Power Cable Ensure the machine is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet. Power On the Machine The Power On button is located on the front of the machine.
The Welcome Page and Install Wizards An Installation Wizard displays the first time the machine is powered on, providing the ability to set the date and time. Simultaneously, a Welcome Page is enabled as the opening page of the machine's Internet Services web pages. You can click Configure Device on this Welcome Page, or click the Configuration Overview link on the Properties tab, to go directly to the Install Wizards for configuring protocols and optional services. A Cloning File...
Ethernet Configuration Ethernet Cable 1. Press the Power Off button to turn the machine off. Observe the network activity light on the Controller until it goes out (the Controller shuts off). 2. Connect a category 5 Ethernet cable to the network interface port at the rear of the machine, and connect the other end of the cable to a live network drop. 3. Turn on the machine by pressing the Power On button. The Ethernet Interface is set to auto detect the speed of your network.
To Change the Ethernet Speed, if needed 1. Go to a networked workstation, open a Web browser application, enter the TCP/IP address of the machine in the Address bar, and press Enter. 2. Select the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111] 4. Select [Connectivity]. 5. Select [Physical Connections]. 6. Select [Ethernet]. 7. Select your [Rated Speed]. 8. Click [Apply]. 9.
USB Printing USB printing is an optional feature available for the WorkCentre 7655/7665. The USB Printer Port can be used for printing directly from a laptop or workstation connected via a USB cable. USB printing from Windows XP and 2000 are supported. The USB port is located on a card, that fits into one of the available PCI slots on the Network Controller, at the back of the machine. Information Checklist 1. Before starting the installation procedures, please ensure the following items are available: 2.
Parallel Port Printing Parallel port printing is an optional feature available for the WorkCentre 7655/7665/7675. The Parallel port is located on the optional USB card, that fits into one of the available PCI slots on the Network Controller, at the back of the machine. The Parallel Port can be used for printing directly from a laptop or workstation connected via a Parallel cable. Information Checklist Before starting the installation procedures, please ensure the following items are available: 1.
General Setup Set a Description for the Machine The CentreWare Internet Services Properties Description page contains information that identifies a specific machine model, name and physical location. At your Workstation 1. Open your web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111] 4. Select [Description] in the directory tree.
Configuration Page The Configuration page allows you to view machine setup details, for example Network Setup and Network Scanning Setup. These details can also be printed by selecting the Print Configuration Page button. At your Workstation 1. Open your web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111] 4.
Configuration Report The Configuration Report details the machine software versions and network settings configured for the machine. The Configuration Report automatically prints when the machine is rebooted or powered on. The report can be printed at any other time by following these instructions. How to Print a Configuration Report NOTE: If there is no Configuration Report button the machine does not have a network controller and is unable to be connected to the network.
Administrator Tools Password The Administrator password is necessary to access the administrator tools function both from the machine touch screen and CentreWare Internet Services. Access to the administrator tools is necessary to configure the machine, network connectivity and optional settings.
Image Settings The Image Settings screen allows you to set preferences for the various file formats that the multifunction device is capable of creating when features such as Network Scanning, E-mail, and Internet Fax are used at the device. Accessing Image Settings (including Linearized PDF) and XPS At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page. 2.
Flate Compression Select Enabled or Disabled. Flate is a lossless compression algorithm based on two other algorithms: Huffman compression and LZ77 (the first LZW). Huffman compression is a lossless algorithm ideal for compressing text. LZ77 works well with files containing lots of repetitive data, such as text and monochrome image (TIFF and GIF) files. Flate compression is a standard feature of PDF files, that Acrobat works well with.
Scan to Searchable File Formats The optional feature provides Network Scanning, E-mail, and Internet Fax users with the ability to choose [Searchable] as an option for the their PDF, PDF/A, or XPS file formats. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format, enabling the text of the document to be searched on, copied, and pasted, as desired.
Accessing Network Scanning, E-mail, or Internet Fax Settings At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page. 2. Click the [Properties] tab. 3. If prompted, enter the current system administrator name and password. The default is [admin] and [1111]. 4. Click [Services]. 5. Select [Network Scanning], [E-mail], or [Internet Fax]. 6.
Alert Notification In the Alert Notification section you can set up groups to notify (by e-mail) when problems occur on the machine. To Set up an Alert Notification Group At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4.
Billing Meter Read Alerts Using this dialog, System Administrators can set up an e-mail notification to the designated Billing Administrator whenever billing meters are automatically read by the Meter Assistant. To Set up a Billing Meter Read Alert At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page. 2. Click the [Properties] tab. 3.
Local UI Alerts System Administrators can set up the local UI to warn users that the scan disk is running low on memory, potentially impacting system performance and/or causing job loss. To Set up the Local UI Alert At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted.
Billing and Counters The Billing and Counters page provides the Billing information for the machine, including number of impressions printed or copied. At your Workstation 1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page. 2. Click the [Status] tab. 3. Select [SMart eSolutions] in the directory tree 4. Select [Meter Assistant] to view Current Billing information. 5.
SMart eSolutions SMart eSolutions provides Xerox customers with a setup page to guide you through the steps required to configure the device for automatic meter readings. SMart eSolutions provides the ability of the device to automatically send data to Xerox to be used for billing (MeterAssistant) and toner replenishment (SuppliesAssistant).
Set Permissions for Job Management The Job Management page allows you to set permissions that allow System Administrators or general (non-administrator) users to delete jobs from the machine print queue. NOTE: System Administrators can always delete any job, regardless of the setting selected on the Job Management Page. 1. Open your web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3.
Cloning Cloning is available with the WorkCentre 7655/7665/7675. Configuration Cloning enables you to conveniently copy the settings and web-generated scan templates of one machine and transfer them to other machines operating with the same version of system software. Groups of settings can be cloned, depending on the optional features installed on the machine. For example, scan settings will be available for cloning only if the Network Scanning optional feature is already installed on the source device.
The Banner Sheet When documents are sent to print at the machine, a banner sheet is printed identifying the PC that sent the print job. It is possible to disable this setting both within the printer driver and from the machine administrator tools. These instructions describe how to disable the banner sheet from the machine. At the Machine 1. Press the [Log In / Out] button to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished.
Saving and Reprinting Jobs The Save Job for Reprint feature allows users to store print jobs on the device from their print driver, or the Print page of Internet Services, then select the job from the device’s User Interface for reprinting. This feature can be enabled and configured by the System Administrator from the Properties page of Internet Services (the series of web pages, hosted on the embedded HTTP server of the machine). Enabling the feature at a TCP/IP Networked Workstation 1.
Restore Saved Jobs 1. Select [Backup Jobs] to restore saved jobs stored on a repository. Note that the following will happen when Saved Jobs are restored. All current Saved Jobs data will be immediately deleted. The restore process may take considerable time to complete depending on how many files were backed up. The restored Saved Jobs data is not appended to the existing Saved Jobs If the restore is aborted, the Default Public Folder will be empty. 2.
Online / Offline The Online/Offline window allows the System Administrator to stop and resume the system from receiving or sending jobs over the network. At the Machine 1. Press the [Log In / Out] button to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished. 3. Touch [Machine Status], then the [Tools] tab. 4. Touch [Connectivity and Network Setup]. 5. Touch [General], then touch [Online/Offline]. 6.
Auditron The Auditron is a feature of the machine which automatically tracks copy usage for analysis and billing purposes. There are two types of Auditron, an Internal Auditron and an External Auditron called Network Accounting. Network Accounting is run over the network and the accounting functions are performed remotely via third party software. Refer to the Network Accounting topic in the Options section of this guide for further information.
Auxiliary (Foreign Device) Interface Kit A third party access and accounting device such as a coin operated device or a card reader can be attached to the machine. To enable this option the Foreign Device Interface Kit must be installed. After the kit is installed the administrator must enable Auxiliary Access as the Accounting Mode from the Tools menu of the machine. The menu path to follow at the machine is: 1. Press the Log In / Out button. 2.
SNMP It is possible to remotely define and modify GET, SET, and Trap SNMP (Simple Network Management Protocol) community names for the machine. You can also configure SNMP trap destinations for TCP/IP and NetWare (IPX) that will receive traps from any machine on the network. SNMP Community Name properties that can be configured are: GET Returns the password for SNMP GET requests to the machine.
Software Upgrade via Network Connection WARNING: This procedure will delete any current jobs in the machine print queue and prevent further jobs from printing until the upgrade has completed. If you wish to preserve these jobs, allow them to complete before upgrading your software. All configured network settings and installed options will be retained by the machine after the Software Upgrade process. Prepare for the Upgrade Obtain the new software upgrade file for your machine from the www.xerox.
16. Enter the current administrator tools User Name and Password. The default is admin and 1111. 17. Note the current software level in the Last Successful Upgrade box. 18. In the Manual Upgrade box select [Browse] to locate the software upgrade file obtained earlier. 19. Select the file and click [Open]. 20. Click the [Install Software] button to proceed with the upgrade. The file will be sent to the printer and will disable the printing functionality.
Software Upgrade: Auto Your device can be set to automatically schedule machine software upgrades from a central server. WARNING: This procedure will delete any current jobs in the machine print queue and prevent further jobs from printing until the upgrade has completed. If you wish to preserve these jobs, allow them to complete before upgrading your software. All configured network settings and installed options will be retained by the machine after the Software Upgrade process. Before You Start 1.
Set the Auto Upgrade Time 12. At your Workstation, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 13. Click the [Properties] tab. 14. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 15. Click the symbol to the left of [General Setup]. 16. Click the symbol to the left of [Machine Software]. 17. Click [Auto Upgrade]. 18. Check the [Enabled] box to enable the Auto Upgrade feature. 19.
Protocols NetWare Configure NetWare Settings 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Click the symbol to the left of [Connectivity]. 5. Click the symbol to the left of [Protocols]. 6. Select [NetWare] in the directory tree. 7. Select [Enabled] to enable NetWare. 8. Select Filing Transport (IP or IPX).
NetWare Directory Services (NDS) 16. If using NetWare NDS (NetWare Directory Services), enter a directory tree and context for the machine in [NDS Tree] and [NDS Context] in the Netware Directory Services (NDS) box. Note that you can also select the IP Address or Host Name radio buttons to specify the server used in the IP environment. 17. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values. NOTE: The settings are not applied until you reboot the machine. 18.
Windows 2000 Configure TCP/IP and SLP Settings 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. NOTE: TCP/IP and HTTP should have been initially configured per the Introduction: Read Me of this guide. If necessary, refer to the Read Me topic and follow the steps provided. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4.
DNS Configuration 12. Enter an IP address for the [Preferred DNS Server]. Enter an IP address for [Alternate DNS Servers 1] and [2]. 13. Check the box to enable [Dynamic DNS Registration (DDNS)]. NOTE: If your DNS Server does not support dynamic updates there is no need to enable DDNS. 14. Check the [Enable] box under DHCP/DDNS Release Registration ONLY if you wish to release this machine's IP address upon reboot. Default is unchecked. 15.
Configure Raw TCP/IP Printing NOTE: TCP/IP must be enabled before Raw TCP/IP Printing is enabled. Raw TCP/IP is a printing method used to open a TCP socket-level connection, over Port 9100, to stream a print-ready file to the printer's input buffer, and then to close the connection after sensing an End Of Job indicator in the Page Description Language, or after expiration of a preset timeout value.
Create an IPP Printer (Internet Printing Protocol) Information Checklist Before starting the installation procedure, please ensure that you have performed the following, critical steps. 1. TCP/IP and HTTP (which supports IPP) should have been initially configured per the Introduction: Read Me of this guide. If necessary, refer to the Read Me topic and follow the steps provided.
11. Click [Apply] to accept the changes. NOTE: The settings are not applied until you restart the machine. 12. Click the [Status Tab] link. 13. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. 14. A Configuration Report should have printed (by default) when the device rebooted.
Install the Printer Driver 21. From the [Start] menu, select [Settings] and then [Printers] (Windows 2000) or [Printers and Faxes] (Windows XP). The Vista path is Start\Control Panel\Printer(s). 22. Double-click [Add Printer] and click [Next]. 23. Verify that [Network Printer] is selected and click [Next]. 24. The [Locate Your Printer] (Windows 2000) or [Specify a Printer] (Windows XP) screen will appear. 25. To create an IPP printer select [Connect to a printer on the Internet or on your intranet]. 26.
Configure Microsoft Networking and WINS (Windows Internet Naming Service) Configure Microsoft Networking 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab.Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 3. Click the symbol to the left of [Connectivity]. 4. Click the symbol to the left of [Protocols]. 5. Select [Microsoft Networking] in the directory tree. 6.
Windows 2000 over AppleTalk Information Checklist Before starting the installation procedure, please ensure the following items are available: 1. An existing operational AppleTalk network with a Windows 2000 computer equipped with an Ethernet network interface card. 2. The AppleTalk Name you wish to assign to your printer. 3. The AppleTalk Zone (if used) in which your printer will reside. 4. Ethernet Cable. 5. The CentreWare Print and Fax Drivers CD (delivered with your machine).
9. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values. NOTE: The settings are not applied until you reboot the machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. 12. A Configuration Report should have printed by default when the machine rebooted. Look at the report to verify AppleTalk settings.
NOTE: You may be asked whether you want to capture the AppleTalk print device. If you are prompted to do this and you are unsure how to respond, click the Help button and read the help file for an explanation of capturing AppleTalk print devices. IMPORTANT: Capturing the printer may prevent other computers from printing to this printer. For more information refer to Microsoft. 30. Click [Have Disk]. Load the CentreWare Print and Fax Drivers CD into your CD drive. 31. Click [Browse] and locate the CD drive.
Windows XP Configure TCP/IP and SLP Settings 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. NOTE: TCP/IP and HTTP should have been initially configured per the Introduction: Read Me of this guide. If necessary, refer to the Read Me topic and follow the steps provided. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4.
DNS Configuration 12. Enter an IP address for the [Preferred DNS Server]. Enter an IP address for [Alternate DNS Servers 1] and [2]. 13. Check the box to enable [Dynamic DNS Registration (DDNS)]. NOTE: If your DNS Server does not support dynamic updates there is no need to enable DDNS. 14. Check the [Enable] box under DHCP/DDNS Release Registration ONLY if you wish to release this machine's IP address upon reboot. Default is unchecked. 15.
Configure Raw TCP/IP Printing NOTE: TCP/IP must be enabled before Raw TCP/IP Printing is enabled. Raw TCP/IP is a printing method used to open a TCP socket-level connection, over Port 9100, to stream a print-ready file to the printer's input buffer, and then to close the connection after sensing an End Of Job indicator in the Page Description Language, or after expiration of a preset timeout value.
Create an IPP Printer (Internet Printing Protocol) Information Checklist Before starting the installation procedure, please ensure that you have performed the following, critical steps. 1. TCP/IP and HTTP (which supports IPP) should have been initially configured per the Introduction: Read Me of this guide. If necessary, refer to the Read Me topic and follow the steps provided.
12. Click [Apply] to accept the changes. NOTE: The settings are not applied until you restart the machine. 13. Click the [Status Tab] link. 14. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. 15. A Configuration Report should have printed (by default) when the device rebooted.
Install the Printer Driver 22. From the [Start] menu, select [Settings] and then [Printers] (Windows 2000) or [Printers and Faxes] (Windows XP). The Vista path is Start\Control Panel\Printer(s). 23. Double-click [Add Printer] and click [Next]. 24. Verify that [Network Printer] is selected and click [Next]. 25. The [Locate Your Printer] (Windows 2000) or [Specify a Printer] (Windows XP) screen will appear. 26. To create an IPP printer select [Connect to a printer on the Internet or on your intranet]. 27.
Configure Microsoft Networking and WINS (Windows Internet Naming Service) Configure Microsoft Networking 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111] 4. Click the symbol to the left of [Connectivity]. 5. Click the symbol to the left of [Protocols]. 6. Select [Microsoft Networking] in the directory tree. 7.
Windows XP over AppleTalk Information Checklist Before starting the installation procedure, please ensure the following items are available: 1. An existing operational AppleTalk network with a Windows XP computer equipped with an Ethernet network interface card. 2. The AppleTalk Name you wish to assign to your printer. 3. The AppleTalk Zone (if used) in which your printer will reside. 4. Ethernet Cable. 5. The CentreWare Print and Fax Drivers CD (delivered with your machine).
9. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values. NOTE: The settings are not applied until you reboot the machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. 12. A Configuration Report should have printed by default when the machine rebooted. Look at the report to verify AppleTalk settings.
NOTE: You may be asked whether you want to capture the AppleTalk print device. If you are prompted to do this and you are unsure how to respond, click the Help button and read the help file for an explanation of capturing AppleTalk print devices. IMPORTANT: Capturing the printer may prevent other computers from printing to this printer. For more information refer to Microsoft. 30. Click [Have Disk]. Load the CentreWare Print and Fax Drivers CD into your CD drive. 31. Click [Browse] and locate the CD drive.
Apple Macintosh 9.x/10.x (OS X) Apple Macintosh (AppleTalk) AppleTalk printing is available with the WorkCentre 7655/7665/7675. Information Checklist Before starting the installation procedure, please ensure the following items are available: 1. An existing operational AppleTalk network with Macintosh workstation computers equipped with Ethernet network interface cards. 2. The AppleTalk Name you wish to assign to your printer. 3. The AppleTalk Zone (if used) in which your printer will reside. 4.
9. Click [Apply] to accept the changes or [Undo] to return the settings to their previous values. NOTE: The settings are not applied until you reboot the machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. 12. A Configuration Report should have printed by default when the machine rebooted. Look at the report to verify AppleTalk settings.
8. Select the printer icon, then select the Postscript Printer Name which corresponds to the name given to the machine in AppleTalk Settings - 'Name'. 9. Select [Create]. 10. Select the PostScript Printer Description (PPD) that matches your machine model. 11. Click [Select]. 12. Click [Setup]. 13. Click [Configure]. 14. Select the installed options which correspond to your machine configuration. 15. Click OK. 16. Click OK and close the Chooser. 17.
9. When the workstation has restarted, double click the hard drive icon. 10. Double click the Applications icon. 11. Double click the Utilities folder. 12. Double click Print Center icon. 13. Double click [Add] to add a new printer. 14. Select AppleTalk as your network protocol. 15. Select the required AppleTalk zone. 16. Select the printer that you wish to set up. 17. Select the Printer Model (that is, choose the PPD for your printer). 18. Click [Add]. 19.
Apple Macintosh (TCP/IP) TCP/IP printing is standard with the WorkCentre 7655/7665/7675. Information Checklist Before starting the installation procedure, please ensure the following items are available: 1. An existing operational TCP/IP network with Macintosh workstation computers equipped with Ethernet network interface cards. 2. Macintosh Operating System of 9.x or higher. 3. A live network drop and Ethernet Cable for the Macintosh workstation. 4.
11. Click the [Status] tab. 12. Click the [Reboot Machine] button to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. 13. A Configuration Report should have printed by default when the machine rebooted. Look at the report to verify TCP/IP settings. 14. If the Configuration Report did not print, press the [Machine Status] button. 15. Touch [Print Reports]. 16. Touch [Configuration Report]. 17.
Set up LPR (Line Printer Remote) Printing in Mac OSX 1. Load the CentreWare Print and Fax Drivers CD-ROM into your CD drive. 2. Open the CD and select the required language. 3. Double-click to open the [Drivers] folder. 4. Double-click to open the [Mac] folder. NOTE: There may be more than one Print and Fax Drivers CD. If the Mac folder does not appear, check for another Print and Fax Drivers CD. 5. Double-click to open the folder containing the drivers for version 10.x. 6.
16. Double-click to open [Applications] 17. Double-click to open [Utilities]. 18. Double-click to open [Print Center]. 19. Double-click [Add] to add a new printer. 20. Select [IP Printing] from the menu. 21. Enter the IP address of the printer. 22. Select [Xerox] from the printer model list. 23. Select Xerox WCP xx/xx (according to your model) from the model name list. 24. Click [Add]. 25. Print a document from an application to verify that the printer is installed correctly.
UNIX HP-UX Client (Version 10.x) You can use CentreWare to configure in this environment. Click here for more information. CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments. To use CentreWare for Unix to configure printing locate the CentreWare Print and Fax Drivers CDROM delivered with your machine.
GUI Method 1. Open a command window from the desktop. 2. Type [su] to become super user. 3. Type [sam] to start the System Administrator Manager (SAM). 4. Select the [Printers and Plotters] icon. 5. Select [lp] spooler. 6. Select [Printers and Plotters]. 7. Select [Actions: Add Remote Printer/Plotter...]. 8. Enter the following information into the Add Remote Printer/Plotter form: [Printer Name: printer name]. Where printer name is the name of the queue being created. [Remote System Name: hostname].
Solaris 2.x Environment You can use CentreWare to configure in this environment. Click here for more information. CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments. To use CentreWare for Unix to configure printing locate the CentreWare Print and Fax Drivers CD-ROM delivered with your machine.
GUI Method 1. Open a command window from the desktop. 2. Type [su] to become super user. 3. Type [admintool] to run the System Administrator Tool. 4. Select [Browse:Printers]. 5. Select [Edit:Add:Access to Printer...]. 6. Enter the following information into the Access to Remote Printer form: [Printer Name: queuename]. Where queuename is the name of the queue being created. [Print Server : hostname]. Where hostname is the machine hostname from the /etc/hosts file. Click [OK] to complete the form. 7.
SCO UNIX Environment You can use CentreWare to configure in this environment. Click here for more information. CentreWare for Unix CentreWare for Unix supports a variety of Unix and Linux platforms and provides procedures which will enable you to connect the machine in these environments. To use CentreWare for Unix to configure printing locate the CentreWare Print and Fax Drivers CD ROM delivered with your machine.
GUI Method 1. Log in as root. 2. From the Main Desktop, select icons: [System Administration: Printers: Printer Manager]. 3. Select [Printer: Add Remote: UNIX...]. 4. Enter the following information into the Add Remote UNIX Printer form: Host: hostname (Where hostname is the machine hostname from the /etc/hosts file.) Printer: name of the queue being created, ie: dc xxxq. Select [OK] to complete the form. 5. Select [OK] at the Message window. 6. Select [Host:Exit]. 7. Select [File: Close this directory]. 8.
CUPS The Common Unix Printing System (CUPS) was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and A T and T Line Printer (LP) system designed in the 1970s for printing text to line printers. Currently available for downloading from a number of sources on the Internet, such as www.cups.org, CUPS is offered in both source code and binary distributions.
Enable Port 9100 as additional support for HTTP (IPP) printing 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Click the symbol to the left of [Connectivity]. 5. Click the symbol to the left of [Protocols]. 6. Select [Raw TCP/IP Printing] in the directory tree. 7.
Installing CUPS on the UNIX workstation The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual, written and copyrighted by Easy Software Products and available for downloading at www.cups.org/documentation.php. An Overview of the Common UNIX Printing System, Version 1.1, and a large amount of other descriptive documentation, is also available at this site.
Adding the Xerox printer 1. Use the PS command to make sure that the CUPS daemon is running. The daemon can be restarted from Linux using the init.d script that was created when the CUPS RPM was installed. The command is > /etc/init.d/cups restart. A similar script or directory entry should have been created in System V and BSD. For the example of CUPS built and installed on a FreeBSD 4.2 machine from the source code, run cupsd from /usr/local/sbin. (cd /usr/local/sbin cupsd and press Enter). 2.
AS400 AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) Purpose This is the procedure to set up printing to a multifunction device from an AS/400 using the SNMP drivers. Assumptions This procedure is intended for users familiar with the AS/400 system, especially those experienced with printing in an AS/400 environment. The AS/400 must run V4R5 of OS/400 so that the SNMP drivers are present (or V4R3/V4R4 with the most current PTFs installed). The multifunction device must have port 9100 enabled.
To create an SNMP trap 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Click the symbol to the left of [Connectivity]. 5. Click the symbol to the left of [Protocols]. 6. Select [SNMP] in the directory tree. 7. Check the [Enable] box to enable the protocol. 8. To edit SNMP properties click [Edit]. 9.
To identify the trap To identify the trap, create a device description from your terminal's command line. 1. Select the F-4 key to prompt the CRTDEVPRT command. Enter the following parameters: Device Description: Xeroxprinter Device Class: *lan Device Type: 3812 Device Model: 1 2.
AS400 Printing using LPR (CRTOUTQ) Creating a remote queue (LPR) on the AS400 At the command line, issue CRTOUTQ and press F4, then F9 for additional parameters.
ONLY CHANGE THE PARAMETERS IN BOLD. At this point, a spool file (document) should be able to be sent tot he WorkCentre. NOTE**: If printing PCL, set this parameter to HPIIID, HP5Si (most of the HP drivers will work) and set Workstation customizing object as *none. If printing ASCII, set this parameter to *IBM42011 (which is the default).
Printer Drivers Windows 2000 Server You can use CentreWare to configure in this environment. Click here for more information. Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP Port Monitor utility.
Windows Add Printer Wizard Go to the Windows 2000 Server 1. At the Desktop, right mouse click the [My Network Places] icon and select [Properties]. 2. Right mouse click on the [Local Area Connection] icon and select [Properties]. 3. Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. If this software is not present, install it using the documentation provided by Microsoft. Then return to the next step in this document. Verify that Print Services for Unix is loaded 4.
20. Enter the IP address of the printer. 21. Enter a name for the print queue and click [OK]. 22. You will be prompted for a printer driver. Select [Have Disk] and browse to the location of your printer drivers. 23. Select the .INF file then click [Open]. 24. The wizard will return you to the previous dialog. Verify the path and file name are correct and click [OK]. 25. Select the model that corresponds to your machine and click [Next]. 26. The Name your Printer screen appears. Enter a printer name.
Microsoft Windows 2000 Professional Note: You can use CentreWare to configure in this environment. Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP Port Monitor utility.
To install printer drivers on Windows 2000 Professional choose one of the following options: Connect to an existing print queue already created on a network server Create a new print queue on the Windows 2000 Professional workstation Connect to an Existing Print Queue 1. At the Windows 2000 Professional Desktop, right mouse click the [My Network Places] icon. 2. Select [Properties]. 3. Right-click on the [Local Area Connection] icon. 4. Select [Properties]. 5.
Create a New Print Queue Go to the Windows 2000 Professional Workstation 1. At the Desktop, right mouse click the [My Network Places] icon. 2. Select [Properties]. 3. Right mouse click on the [Local Area Connection] icon and select [Properties]. 4. Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. If this software is not present, install it using the documentation provided by Microsoft. Then return to the next step in this document. Verify that Print Services for Unix is loaded 5.
24. Select the [.INF] file then click [Open]. 25. The wizard will return you to the previous dialog. Verify the path and file name are correct and click [OK]. 26. Select the model that corresponds to your machine and click [Next]. 27. The Name your Printer screen appears. Enter a printer name. Select [Yes] if you wish to make this the default printer, then click [Next]. 28. The Printer Sharing Screen appears.
Microsoft Windows XP Note: You can use CentreWare to configure in this environment. Xerox Printer Installer By using the Xerox Printer Installer you can install multiple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP Port Monitor utility. To use the Xerox Printer Installer locate the CentreWare Print and Fax Drivers CD-ROM delivered with your machine and follow the instructions contained in the CentreWare Print and Fax Drivers Guide for Microsoft Windows.
To install printer drivers on Windows XP choose one of the following options: Connect to an existing print queue already created on a network server Create a new print queue on the Windows XP workstation Connect to an Existing Print Queue 1. At the Windows XP Workstation verify that the TCP/IP protocol stack is loaded: select [Start], rightclick the [My Network Places] icon, and select [Properties]. 2. Right mouse click on the [Local Area Connection] icon. Select [Properties]. 3.
Create a New Print Queue on Windows XP: 1. Obtain the Print Driver for your operating system. 2. Verify that Print Services for Unix is loaded: from the [Start] menu, select [Control Panel]. 3. Double-click [Add/Remove Programs]. 4. Select [Add/Remove Windows Components]. 5. Scroll down until you see [Other File and Print Services]. 6. Click the [Details] button. 7. Check the box to add [Print Services for Unix] if not already installed. Add the Printer 8. From the [Start] menu select [Printers and Faxes].
17. You will be prompted for a printer driver. Select [Have Disk] and browse to the location of your printer drivers. 18. Select the [.INF] file then click [Open]. 19. When the Install from Disk screen appears, verify that the path and file name are correct, then click [OK]. 20. Select the model of your machine from the list. Click [Next]. 21. The Name your Printer screen appears. Enter a printer name. 22. Decide whether or not you want to make this printer your default printer, then click [Next]. 23.
Apple Macintosh Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: 1. Verify the AppleTalk settings have been configured properly on the machine by printing a Configuration Report. Print a Configuration Report At the Machine i. Press the [Machine Status] button. ii. Touch [Print Reports]. iii. Touch [Configuration Report], touch [Print Selected Report], then touch [Close]. 2.
Instructions for 9.x. 1. Double-click installer file to install the printer driver on your Macintosh. 2. Click [Continue] 3. Click [Agree] to accept the License Agreement. 4. Click [Install]. 5. Your Mac may need to be restarted. Click [Yes] to continue. 6. The driver will install. Select [Restart]. 7. Once the Mac has restarted, select [Apple], then [Chooser]. 8. Select the printer icon, then select the Postscript Printer Name which corresponds to the name given to the machine in AppleTalk Settings - Name.
Instructions for 10.x (OS X) 1. Double click to open the folder containing the drivers for version 10.x. 2. Double click to open the [machine model.dmg]. 3. Double click to open the [machine model.pkg] file. 4. When the Welcome screen displays, click [Continue]. 5. Click [Continue], then [Agree] to accept the License Agreement. 6. Select the required disk (if necessary) where you want to install the printer. Click [Continue]. 7. Click [Install]. 8. Click [Close], and restart the workstation. 9.
View the Macintosh Printer Utility on the CentreWare Print and Fax Drivers CD. CentreWare is a suite of applications used for installing, maintaining and using the Xerox machines. CentreWare Macintosh Printer Utility is a CentreWare application that enables network administrators to rename and rezone Xerox systems that are configured for AppleTalk connectivity.
Windows XP/2000 (USB Printing) Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: 1. Ensure the USB print kit has been fitted to the machine. Print a configuration report to check this. Print a Configuration Report At the Machine i. Press the [Machine Status] button. ii. Touch [Print Reports]. iii. Touch [Configuration Report], touch [Print Selected Report], then touch [Close].
At your Workstation Connect the USB cable to the machine and the other end to your workstation or laptop. The Found New Hardware Wizard box will appear. 1. Click [Next]. 2. Ensure the radio button is selected next to [Search for suitable driver]. Click [Next]. 3. Check the checkbox next to [Specify a Location]. Click [Next]. 4. Click the [Browse] button to browse for the location of the printer drivers. 5. Insert the CentreWare Print and Fax Drivers CD into your CD drive. 6.
Authentication Overview The Authentication service can be enabled to prevent unauthorized use of installed device options. A System Administrator can configure the machine such that a walk-up user cannot access Color Copy, Network Scanning, E-mail, Internet Fax and Server Fax (when these features are installed on the machine) unless the user has been authenticated. There are four authentication options: Authentication Off (if available) Users can access any service without restriction.
Network Authentication Network Authentication can be enabled to prevent unauthorized use of installed device options (Color Copy, Network Scanning, E-mail, Internet Fax and Server Fax). Users of the device will be asked to provide a username and password to be validated by the designated authentication server. If this validation is successful, the options which were previously locked will be available for individual use. Information Checklist 1. Ensure the machine is fully functional on the network. 2.
Configure Authentication for Kerberos (Solaris) At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if prompted. 4. Select the symbol to the left of [Security]. 5. Select [Authentication Configuration]. 6.
7. Click the Device Access [Configure] or [Edit] button. 8. From the drop-down menus for each item, select the method to use to display that item to users. 9. Click [Save] when done. 10. Click the Service Access [Configure] or [Edit] button. 11. From the drop-down menus for each item, select the method to use to display that item to users. 12. Click [Save] when done. 13. Click [Finished] on the Authentication Configuration screen when finished. 14.
Configure Authentication for Kerberos (Windows 2000/2003) At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if prompted. 4. Select the symbol to the left of [Security]. 5. Select [Authentication Configuration]. 6.
7. Click the Device Access [Configure] or [Edit] button. 8. From the drop-down menus for each item, select the method to use to display that item to users. 9. Click [Save] when done. 10. Click the Service Access [Configure] or [Edit] button. 11. From the drop-down menus for each item, select the method to use to display that item to users. 12. Click [Save] when done. 13. Click [Finished] on the Authentication Configuration screen when finished. 14.
Configure Authentication for NDS (Novell) Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure the NetWare protocol is enabled on your machine by printing a Configuration Report. At the Machine 2. Press the [Machine Status] button. 3. Touch [Print Reports]. 4. Touch [Print Configuration Report]. 5. Touch [Close]. The Configuration Report will print. Verify the NetWare settings configured under Network Setup.
Set Authentication to control access to individual services Note: You should still be running the Authentication Configuration wizard on your workstation's web browser. If you closed the Internet Services application, follow steps 1 - 6 below to reopen Internet Services and run the wizard again. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3.
Configure Authentication for SMB (Windows 2000/2003) At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if prompted. 4. Select the symbol to the left of [Security]. 5. Select [Authentication Configuration]. 6.
Set Authentication to control access to individual services Note: You should still be running the Authentication Configuration wizard on your workstation's web browser. If you closed the Internet Services application, follow steps 1 - 6 below to reopen Internet Services and run the wizard again. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3.
Configure Authentication for LDAP/LDAPS 1. At a networked workstation, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if prompted. 4. Select the symbol to the left of [Security]. 5. Select [Authentication Configuration]. 6.
12. If desired, enter the path to the LDAP objects to limit the LDAP search in the [Search Directory Root] area. The entry should be in base DN format (for instance, ou=people, dc=xerox, dc=com). 13. Select the required Login Credentials to access the LDAP server. Quite often, to simply supply address information for E-mail, no login is required. For authentication purposes, however, select [System] to have the machine log in to the LDAP server. 14.
Set Authentication to control access to individual services Note: You should still be running the Authentication Configuration wizard on your workstation's web browser. If you closed the Internet Services application, follow steps 1 - 6 below to reopen Internet Services and run the wizard again. 1. At a networked workstation, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3.
Configure Filters for LDAP (if desired) 1. If you are continuing the previous procedure (Configure Authentication for LDAP/LDAPS), click the [Custom Filters] tab on the LDAP Settings screen. 2. If you have already logged out of Internet Services, or closed your browser, at a networked workstation, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 3. Click the [Properties] tab. 4.
Configure Contexts for LDAP (if desired) Contexts are used with the Authentication feature. The administrator can configure the device to automatically add an authentication context to the Login Name provided by the user. 1. If you are continuing the previous procedure (Configure Authentication for LDAP/LDAPS), click on [Contexts] on the LDAP Settings screen. 2.
Configure Authorization Access (by groups) for LDAP (if desired) LDAP server user groups can be used to control access to certain areas of the Xerox device. For example, the LDAP server may contain a group of users called "Admin." You can configure the "Admin" group on the device so that the members of that group will have administrator access to the device.
Local Authentication With Local Authentication enabled, the System Administrator defines passcodes via a web browser, or locally at the machine, for users to use to authenticate to the system and use restricted services. At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (admin) and Password (1111), if prompted. 4.
Set Authentication to control access to individual services 1. Click the Device Access [Configure] or [Edit] button. 2. From the drop-down menus for each item, select the method to use to display that item to users. 3. Click [Save] when done. 4. Click the Service Access [Configure] or [Edit] button. 5. From the drop-down menus for each item, select the method to use to display that item to users. 6. Click [Save] when done. 7. Click [Finished] on the Authentication Configuration screen when finished. 8.
802.1X Authentication The multifunction device supports 802.1X authentication based on the Extensible Application Protocol (EAP). 802.1X can be enabled for devices connected through both wired and wireless Ethernet networks. As described here, the 802.1X configuration is used to authenticate the multifunction device, rather than individual users. After the device has been authenticated, it will be accessible to users on the network. The administrator can configure the machine to use one EAP type.
Enable 802.1X At the Machine: 1. Press the [Log In / Out] button to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished. 3. If necessary, press the [Machine Status] button, then the [Tools] tab. 4. Touch the [Connectivity and Network Setup] button. 5. Touch [Advanced], then [Network Settings…]. 6. At the Warning screen, touch [Continue]. 7. Touch [802.1X]. 8. Touch [Enable]. 9.
Configure 802.1X with Internet Services In addition to enabling 802.1X at the machine, 802.1X can be configured with Internet Services (the embedded HTTP server running on the device). Make sure that the HTTP and TCP/IP protocols are properly configured for your network before attempting to use your web browser to communicate with the machine’s HTTP server. Note: Some ports in an 802.1X environment may not be open, preventing Internet Services screens from being displayed.
Xerox Secure Access Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user authentication with an optional card reader. Users can access the features available at the device once they have been authenticated. Secure Access and Accounting Secure Access can be enabled with the Network Accounting, Xerox Standard Accounting, and Auditron features for accounting purposes.
Enable Secure Access 1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Provide the Administrator User Name (default of admin) and Password (default of 1111), if prompted. 4. Select the symbol to the left of [Security]. 5. Select [Authentication Configuration]. 6.
Enable Web User Interface Authentication A second, networked Authentication Server will be necessary for web user Interface Authentication, if this feature is additionally desired. Full instructions for configuring network authentication, using Kerberos, NDS, SMB, and LDAP/LDAPS are contained in the Network Authentication section of this guide. The path to the Authentication Server configuration screen is: 1.
Set Authentication to control access to individual services Note: You should still be running the Authentication Configuration wizard on your workstation's web browser. If you closed the Internet Services application, follow steps 1 - 6 below to reopen Internet Services and run the wizard again. 1. At a networked workstation, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3.
Using Secure Access 1. Read the multifunction device’s User Interface prompt to determine what needs to be done to be authenticated at the device. Authentication methods include swiping a card, placing a proximity card near the reader, or entering a user ID or PIN (personal identification number). 2. If the device requests further information such as accounting details, enter this information at the User Interface. 3.
Authentication Off (if available) At your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select the symbol to the left of [Security]. 5. Select [Authentication Configuration]. 6. Select Authentication Disabled (if available) on the Authentication Configuration dialog.
Security IP Filtering The Internet Services IP Filtering page allows you to permit or restrict user access to the machine. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab and enter the administrator User Name (admin) and Password (1111), if prompted. 3. Click the symbol to the left of [Security]. 4. Select [IP Filtering] in the directory tree. Defining IP Filtering with the Define IP Filter Rule dialog 5.
Audit Log Audit Log is a log that tracks access and attempted access to the server. With TCP/IP and HTTP-based processes running on the server, exposure to access attacks, eavesdropping, file tampering, service disruption, and identity (password) theft is significantly increased. The Audit Log, regularly reviewed by the Security Administrator, often with the aid of third party analyzing tools, helps to assess attempted server security breaches, identify actual breaches, and prevent future breaches.
Digital Certificate Management With SSL enabled (from the Connectivity / Protocols / HTTP selections of the Properties tab of Internet Services), and a digital certificate installed, remote users accessing the system over an HTTP-based interface are assured of having their network communications protected against eavesdropping and tampering, using strong encryption.
IP Sec IP Sec (IP Security) is comprised of the IP Authentication Header and IP Encapsulating Security Payload protocols, that secure IP communications at the network layer of the protocol stack, using both authentication and data encryption techniques. The ability to send IP Sec encrypted data to the printer is provided by the use of a public cryptographic key, following a network negotiating session between the initiator (client workstation) and the responder (printer or server).
Trusted Certificate Authorities If you selected and completed the Certificate Signing Request, after clicking [Create New Certificate] on the Machine Digital Certificate Management page of Internet Services, when the signed certificate is received back from the Trusted Certificate Authority, you need to add it (upload it) to the system. To add the certificate to the system, perform the following steps. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.
Options Xerox Extensible Interface Program Overview Xerox Extensible Interface Platform enables independent software vendors and partners to develop customized programs to access directly from the Xerox device. Users can enter their authentication login at the device and access a set of features and options designed specifically for their business needs. For example, a hospital could customize the device to help better manage patient forms.
Enable XEIP Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. Ensure the machine is fully functioning on the network. Ensure your XEIP solution is installed and functioning. To enable EIP applications, an InstallCustomServices.dlm has to be installed on the device. Ensure SSL is enabled on the device. For further information refer to the Digital Certificate Management topic in this System Administrator's Guide.
Network Scanning Network Scanning is an optional feature for the WorkCentre 7655/7665/7675, purchased from your Xerox Sales Representative, and installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). Network Scanning allows a user to scan an original document, convert it to an electronic file, and distribute and archive that file in a variety of ways. The final destination of the electronic file depends on the template chosen by the user at the device's User Interface.
SMARTsend has replaced CentreWare Network Scanning Services NOTE: FreeFlow SMARTsend combines and enhances the powerful features of two Xerox products FlowPort and CentreWare Network Scanning Services - to deliver one integrated software application. For more information click here. SMARTsend scanning services Built on the Microsoft .
Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. Click underlined topics to display further information. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Install the Scanning Hardware Kit. Refer to the instructions contained with the kit to complete this task. Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit.
Enable Network Scanning When you purchase the Network Scanning/E-mail Kit, you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and selfexplanatory instructions, used to install the Network Scanning option.
Configure a Scan Filing Location Scanning with the machine is accomplished through user selection of templates on the device that route scanned jobs to network servers. After storage on the server, the files can be retrieved at any properly configured networked workstation. A dedicated file server is not required to receive scans.
Configure a Scan Filing Repository using FTP 1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images scanned by the machine will be stored. Note the IP address or host name. 2. Create a user account and password for the machine. When a document is scanned, the machine logs in using the account, transfers the file to the server or workstation and logs out. Note the user account and password details. 3.
20. To configure General Settings, select General in the directory tree. 21. To print a Confirmation Sheet after every scan job, select On from the pull down menu. The Confirmation Sheet specifies the status of the job, and the file location if the scan was successful. 22. New distribution templates created for the machine can be set to automatically update by entering a time in the Refresh Start Time area under Distribution Templates.
Configure a Scan Filing Repository using NetWare Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Ensure the NetWare protocol is enabled on your machine. How to check that the NetWare protocol is enabled on your machine Print a Configuration Report at the Machine 1. Press the [Machine Status] button. 2. Touch [Print Reports]. 3.
12. Select [Edit] in the Default File Destination box, or [Add] in the Alternate File Destinations box. NOTE: During device configuration, SMARTsend (if used) overwrites the Default Repository and Template Pool scan settings. If certain applications will use Default Repository settings, not matching SMARTsend settings, reconfigure the applications to use an Alternate Repository before configuring the device with SMARTsend's Add/Update feature. 13.
At the Machine 28. Touch the [Network Scanning] button on the touch screen, then touch OK. 29. Touch the [Network Scanning] tab. 30. Touch the [Show] button. 31. Select All Templates. 32. Select the [Default] template and place a document in the document handler. 33. View template details on the monitor. 34. Press the green start button to scan the document. 35. Check the scan repository on your server to verify the image was filed.
Configure a Scan Filing Repository using SMB Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note the Share Name of the folder and the Computer Name or Server Name. 2. Create a user account and password for the machine with full access rights to the scan directory. Note the user account and password. 3.
Configure General Settings 20. Select General in the directory tree. 21. To print a Confirmation Sheet after every scan job select On from the pull down menu. 22. New distribution templates created for the machine can be set to automatically update by entering a time in the Refresh Start Time area. 23. Login Source settings control user access to a pool of templates stored on a remote server.
Configure a Scan Filing Repository using HTTP/HTTPS 1. Ensure that HTTP/HTTPS services and a web service (such as Apache) are running on the server, where POST requests and scanned data will be sent for processing by a CGI script. Note the IP address or host name. 2. Create a login account for the multifunction device on the web server. Create a home directory for the device, add a bin directory to the home directory, and place an executable CGI script in the bin directory.
21. To configure General Settings, select General in the directory tree. 22. To print a Confirmation Sheet after every scan job, select On from the pull down menu. The Confirmation Sheet specifies the status of the job, and the file location if the scan was successful. 23. New distribution templates created for the machine can be set to automatically update by entering a time in the Refresh Start Time area under Distribution Templates.
Configuring the Default Template with Internet Services The default template is created for the machine, using Internet Services or SMARTsend software on the remote template pool server, and appears as DEFAULT in the list of templates on the machine. The default template consists of configured scan settings and at least one network filing location. Once the default template has been configured, all subsequent templates, created with CentreWare Internet Services or SMARTsend software, inherit the settings.
Fax Destinations NOTE: This option will only be available if the Server Fax option is installed on the machine and Fax was selected as a Destination Service. 5. Select [Destination Services] and check [Fax]. 6. Select [Add] to add a new Fax destination. 7. Enter the required fax number in the [Add Fax Number] box within the Fax Recipients section. 8. Click [Add]. 9. [Delayed Send] can be selected in the Delivery box in Fax Distribution List if you want to send the fax at a specific time. 10.
To add a new Document Management field 11. Select [Add] in the Document Management Fields box. 12. Enter a name for the field and provide a label and default value if required. 13. Click [Apply] to accept the changes. Scan Options Configure a variety of options for your scanned images including original type, original input size, image adjustment (for example: lighten/darken, sharpness, and contrast), resolution, edge erase and number of sides scanned. 1. Select [Edit] in the Scan Options box. 2.
Create a New Template (Optional) NOTE: Any new templates created are based on the settings configured for the Default Template. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Scan] tab. NOTE: If the Scan tab is inaccessible configure a scan filing location for the Network Scanning feature. 3. Enter a name for your template in the [Template Name] box in the New Distribution Template: General Information area. 4.
To Edit the Filing Policy of a Destination NOTE: The filing location of a template cannot be edited from this screen. 15. Select the required destination from the File Destinations list. 16. Select [Edit]. 17. Set the required filing policy of your scanned document by selecting from the following options: Rename New File, Overwrite Existing File or Do Not Save. 18. Select [Apply] to accept the changes. Document Management Fields (Optional) This area enables you to add data fields to the Default Template.
Scan Confirmation Report and Job Log 24. Check the box next to [Confirmation Report] to print a Confirmation Report with every scan performed using this template. The Confirmation Report details whether the scan has been successful or if it has failed, the reason for failure. It also shows the number of images scanned, the name of the image(s) filed and location. The Report is a useful aid for troubleshooting. 25. Check the box next to [Job Log] to enable this feature.
Set up Remote Template Pool Repository (optional) 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select the symbol to the left of [Services]. 5. Select the symbol to the left of [Network Scanning]. 6. Select the symbol to the left of [Advanced]. 7. Select [Template Pool Setup] in the directory tree. 8.
Scan to Home Overview The Scan to Home feature is supported through the Network Scanning service. Essentially, it is a template file (.xst) stored locally on the device, but in a different directory than the network scanning templates or mailbox folders. Users access the Scan to Home template by pressing the [Network Scanning] button on the Services screen of the User Interface.
Configure Scan to Home To configure the Scan to Home feature perform the following steps. 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select the symbol to the left of [Services]. 5. Select the symbol to the left of [Scan to Home]. 6. Select [General]. 7.
Scan to Mailbox Overview The Scan to Mailbox feature is supported through the Network Scanning option, purchased from your Xerox Sales Representative, and installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). This feature provides the ability to scan to mailboxes in the device and then retrieve documents from same using a web browser. This provides a convenient network scanning feature for customers who do not wish to purchase and configure a separate networked server.
Enable Scan to Mailbox 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Provide the Administrator User Name (default of admin) and Password (default of 1111), if prompted. 4. Select the symbol to the left of [Services]. 5. Select the symbol to the left of [Scan to Mailbox]. 6. If necessary, select [Enablement]. 7. Place a checkmark in the box labeled [Enable Scan to Mailbox]. 8.
E-mail Overview The E-mail feature enables a user to scan paper documents into an electronic format and have those documents delivered to a set of e-mail recipients. The E-mail feature can be purchased from your Xerox Sales Representative, and is installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). E-mail Addressing Recipient addresses can be added by entering the SMTP (Simple Mail Transport Protocol) address, for example name@company.com, at the E-mail screen.
E-mail Authentication Authentication (Service Access Control) can be enabled on the machine to prevent unauthorized access to the network options. If Authentication is enabled a user will be prompted to enter a user name and password, or a PIN, before they can access the E-mail feature. For a full description of the Authentication feature refer to the Authentication section of this guide. Authentication can be configured after E-mail has been installed.
Enable E-mail When you purchase the Network Scanning/E-mail Kit, you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and selfexplanatory instructions, used to install the E-mail option.
Verify or Configure your TCP/IP Domain Name (if necessary) 9. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 10. Select the [Properties] tab. 11. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 12. Select [Connectivity]. 13. Select [Protocols]. 14. Select [TCP/IP] in the directory tree. 15. Verify or re-configure the Domain for this device in the [Domain Name] box, (eg: abc.xyz.company.com).
Configure General E-mail Settings 31. Select [Services]. 32. Select [E-mail]. 33. Select [Defaults]. 34. Select the required settings for the From Field, and associated security options, by clicking Edit under [General]. 35. For Message Body, under [General], check the boxes according to your required settings. 36. In the Signature entry box, also under [General], enter a default message which will be sent with the email. Up to 6 lines of 127 characters each can be entered. 37.
E-mail Addressing Once configured, an internal and a public address book can be accessed when using the E-mail feature at the machine. Lightweight Directory Access Protocol (LDAP) provides access to the internal (corporate) address book. NOTE: The LDAP feature is available on the WorkCentre 7655/7665/7675. A public address book can be created from a list of names and addresses saved in a .CSV file (comma separated values) file.
Addressing - Internal Address Book (LDAP) NOTE: LDAP support is only available on the WorkCentre 7655/7665/7675. Configuration of the LDAP directory settings requires the network to support LDAP services. Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: 1. Ensure the E-mail feature is functional on the machine. 2. Obtain the IP Address of your LDAP Server.
NOTE: The machine will display search results for the Internal Address Book as defined by the LDAP configuration. For example, an LDAP server can return a search inquiry "And" as "Andrew Smith" when the result "Andrews, James" may have been expected. The "lastname, firstname" or, "firstname, lastname" display behavior is controlled by the LDAP server and not the machine. The Search Name Order option will help control the returns by allowing the LDAP query to be on Common Name or Surname.
19. Touch [Close]. The e-mail address will appear in the Address List. 20. Place a document to e-mail in the document handler and press the green start button. 21. Verify that the recipient received the scanned document in his/her e-mail inbox. Configuring the 'From' Address For 'From' address configuration refer to the E-mail Settings screen within Internet Services. For instructions review the Configure General E-Mail Settings section earlier in this document.
Addressing - Public Address Book If a site does not have an LDAP server to provide access to a corporate address list, the machine will accept a Public Address Book file that contains a list of user names and associated e-mail addresses. This file must be in a CSV (Comma Separated Values) format for the machine to be able to read the file contents. The machine can have access to both an LDAP server and a public address book.
13. Click the [Import Now] button in the web browser. If an address book is already in existence, you will be warned that the new import will overwrite the existing address book. 14. Click the [OK] button to import the Address Book. 15. Click [Apply]. At the Machine 16. Select the [E-mail] button, then touch OK. 17. Touch Address Book. 18. Touch Public in the Address Books drop-down list. 19. Enter the name of the recipient of your e-mail. 20. Touch [Search]. 21. The public address book appears.
Internet Fax Overview Internet Fax is an optional feature for the WorkCentre 7655/7665/7675, purchased from your Xerox Sales Representative, and installed using a Internet/Server Fax Subscriber Installation Module (SIM). Internet Fax allows you to send documents to one or more Internet Fax destinations, and receive an Internet Fax at the machine without requiring connectivity to a telephone connection.
Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. Click the underlined links to display more information. 1. Ensure the machine is fully functioning on the network prior to enabling Internet Fax. 2. Install the Scanning Hardware Kit. Refer to the instructions contained with the Network Scanning/E-mail Kit to complete this task. Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit.
Enable Internet Fax When you purchase the Internet/Server Fax Kit you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and self-explanatory instructions, used to install the Internet Fax option. In addition, before installing the Internet Fax feature, make sure that the Network Scanning/Email Kit was installed.
Configure a Domain Name and SMTP Address Note: A domain name must be entered to enable configuration of the Internet Fax feature. To Configure a Domain Name 6. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 7. Select the [Properties] tab. 8. Enter the Administrator User name and password if prompted. The default is [admin] and [1111].‘ 9. Select [Connectivity]. 10. Select [Protocols]. 11. Select [TCP/IP] in the directory tree. 12.
Configure POP3 Settings At your Workstation 28. Open your web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 29. Select the [Properties] tab. 30. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 31. Select [Connectivity]. 32. Select [Protocols]. 33. Select [POP3 Setup]. 34.
Configure General Internet Fax Settings 39. Select the symbol to the left of [Services]. 40. Select the symbol to the left of [Internet Fax], then select [Defaults] in the directory tree. 41. In the Filing Options section, click Edit. Make desired changes to the Document Format, Acknowledgement Report, and Reply-to fields. 42. Also in the General section, enter the time required for the Delivery Confirmation Timeout (0-72 hours). 43.
At the Machine 55. Press Services, select the [Internet Fax] button, then touch OK. 56. Select New Recipient, then the [To]: button, in the Recipient's drop-down list. 57. Enter an internet fax recipient address. Review the notes below which describe the 'From' address. 58. Touch the [Add] button, then touch [Close]. The e-mail address will appear in the Address List. 59. Place a document to fax in the document handler and press the green start button. 60.
Addressing - Internal Address Book (LDAP) Note: Configuration of the LDAP directory settings requires the network to support LDAP services. Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed: 1. Ensure the Internet Fax feature is functional on the machine. 2. Obtain the IP Address of your LDAP Server. The machine may also need a login name and password if the LDAP server is not configured to allow NULL names and passwords.
NOTE: The machine will display search results for the Internal Address Book as defined by the LDAP configuration. For example, an LDAP server can return a search inquiry "And" as "Andrew Smith" when the result "Andrews, James" may have been expected. The "lastname, firstname" or, "firstname, lastname" display behavior is controlled by the LDAP server and not the machine. The Search Name Order option will help control the returns by allowing the LDAP query to be on Common Name or Surname.
20. Touch the [To]: button to select the name as a recipient for your internet fax. 21. Touch [Close]. The e-mail address will appear in the Address List. 22. Place a document in the document handler and press the green start button. 23. Verify the recipient received the document at their internet fax machine. You have completed the steps to configure a company address book via LDAP.
Addressing - Public Address Book If a site does not have an LDAP server to provide access to a corporate address list, the machine will accept a Public Address Book file that contains a list of user names and their e-mail/internet fax addresses. This file must be in a CSV (Comma Separated Values) format for the machine to be able to read the file contents. The machine can have access to both an LDAP server and a public address book.
14. Click the [OK] button to import the Address Book. Click [Apply]. At the Machine 15. Select the [Internet Fax] button, then touch OK. 16. Touch Address Book. 17. Touch Public in the Address Books drop-down list. 18. Enter the name of the recipient of your Internet Fax. 19. Touch [Search]. 20. The public address book appears. Select the required name from the list. 21. Touch the [To]: button. 22. Touch [Close]. 23. Place a document to in the document handler and press the green start button. 24.
Server Fax Overview Server Fax is an optional feature for the WorkCentre 7655/7665/7675, purchased from your Xerox Sales Representative, and installed using a Internet/Server Fax Subscriber Installation Module (SIM). The Server Fax feature enables users to send documents to one or more fax machines via the telephone network without having a dedicated telephone line connected to the machine. This is achieved by providing a network 'fax server' with its own links to the telephone system.
Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. Click the underlined points for more information. 1. Ensure the machine is fully functioning on the network prior to enabling Server Fax. 2. Install the Scanning Hardware Kit Refer to the instructions contained with the kit to complete this task. Contact your Xerox Sales Representative if you do not have the Scanning Hardware Kit.
Enable Server Fax Server Fax is an optional feature for the machine. When you purchase the Internet/Server Fax Kit you will receive the information and hardware required to install this feature. The Kit contains the Subscriber Installation Module (SIM), and self explanatory instructions, used to install the Server Fax option. In addition, before installing the Server Fax feature, make sure that the Network Scanning/Email Kit was installed.
Configure a Server Fax Filing Location (Repository) Once configured, the machine will transfer images that a user has specified to be faxed, to a directory (known as the fax repository) on the fax server. The fax server monitors the fax repository for documents to be faxed. Select your required transfer method from the list below. FTP (File Transfer Protocol): Requires an FTP server running on a server or a workstation. NetWare NCP (NetWare Core Protocol): Available for filing to a NetWare server.
Configure a Fax Repository using FTP 1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images to be faxed by the machine will be stored. Note the IP address or host name. 2. Create a user account and password for the machine. When the Server Fax feature is used, the machine logs in using the account, transfers the file to the server or workstation and logs out. Note the user account and password details. 3.
Configure General Settings 17. Click Defaults in the left hand pane. 18. To print a Confirmation Sheet after every Server Fax job select Edit in the General section, then select On from the drop down menu. The Confirmation Sheet specifies the success or failure of the Server Fax job. If the fax is successful the location of the document on the fax server is also specified. 19. Check the [User Name] and [Domain] boxes if you want these to appear on the Job Log.
Configure a Fax Repository using NetWare Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Ensure the NetWare protocol is enabled on your machine. How to check that the NetWare protocol is enabled on your machine Print a Configuration Report at the Machine Press the [Machine Status] button. Touch [Print Reports].
12. Select [NetWare] for protocol. 13. Enter the server name where the fax repository is located, in [Server Name]. 14. Enter the server volume in [Server Volume]. 15. Enter the context and tree (NetWare 4.x, 5.x, 6.x IPX only.) for the repository in [NDS Context] and [NDS Tree]. For NDS enter a name context. For bindery and bindery emulation, leave these fields blank. 16. Enter the path to the fax repository in [Document Path]. 17. Enter the [Login Name] and [Password] to access the scan filing location.
Configure a Fax Repository using SMB Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Create a shared folder to be used as a fax repository. Note the Share Name of the folder and the Computer Name or Server Name. 2. Create a user account and password for the machine with full access rights to the fax repository. Note the user account and password. 3.
Go to the FAX server 21. Configure the fax server so that it is able to monitor the fax repository for documents. Refer to the manufacturer's documentation provided with your fax server to complete this task. At the Machine 22. Select the [Server Fax] button from the touch screen, then touch [OK]. 23. Enter a valid fax number. Press [Add], then [Close]. 24. Load a document in the document handler and press the green start button. 25. Verify that your fax is received at the specified fax machine.
Configure a Fax Repository using HTTP/HTTPS Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. 1. Ensure that web services are installed on the server where you want to store scanned images. Examples of web servers include: Microsoft Internet Information Services (IIS) and Apache. Note the IP address or host name of the server. 2. For HTTPS, ensure that your web server is installed with a secure certificate. 3.
Configure General Settings 17. Click Defaults in the Fax menu. 18. To print a Confirmation Sheet after every Server Fax job select Edit, in the General section, then select On from the drop down menu. The Confirmation Sheet specifies the success or failure of the Server Fax job. If the fax is successful the location of the document on the fax server is also specified. 19. Check the [User Name] and [Domain] boxes if you want these to appear on the Job Log.
Embedded Fax Overview Embedded Fax enables users to send hard copy documents to another fax machine (or multiple fax machines) via a telephone connection. The Embedded Fax option requires a fax card to be fitted to the machine and connected to a telephone line. When you install the fax card and power on the machine, the Fax Setup window pops up on the screen with step by step instructions to lead you through the configuration.
Install the Fax Hardware Kit NOTE: If Server Fax is installed on the machine when the Embedded Fax Install Wizard is run, the Server Fax feature will be disabled and users will only have access to the Embedded Fax feature. 1. Switch the power off by pressing the Power Off button. 2. Wait a couple of minutes for the Network Controller to fully power off. The blinking green network activity light will be extinguished when this occurs. 3.
Complete the Fax Setup Screens 7. The Fax Setup (or Install) screen should appear. If it does, touch [Set up Now] If it does not, see Deferred Fax Setup later in this document. NOTE: If you do not wish to run through the fax configuration, touch the [Set up Later] button. Embedded Fax will be unavailable until the fax configuration screens are completed from within the administrator tools screens. See Deferred Fax Setup later in this document, for instructions. 8.
Configure Fax Settings This procedure is only necessary if you have not yet configured the fax settings, or if you have already fitted the fax card and wish to change any settings for the fax option. At the Machine 1. Press the [Log In / Out] button to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished. 3. Touch [Machine Status], then the [Tools] tab. 4. Touch [User Interface Settings]. 5. Touch the [Embedded Fax Settings]. 6.
Deferred Fax Setup This procedure is only necessary if you pressed the Setup Later button when the Fax Setup screens appeared and you now wish to configure Embedded Fax settings using the Fax Setup Screens. At the Machine 1. Press the [Log In / Out] button to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished. 3. Touch [Machine Status], then the [Tools] tab. 4. Touch [User Interface Settings]. 5.
17. Test the fax connection by sending a fax document. Press the [Services] button. 18. Touch the [Fax] service button. 19. Enter the number of a nearby fax machine using the keypad. 20. Place your documents in the document handler and press the green start button. 21. Verify that your documents are received at the other fax machine. You have completed the embedded fax setup. For detailed information about other embedded fax features, refer to the Training and Information CD2 delivered with your machine.
LAN Fax (PCL Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Checklist Make sure that you have installed the Embedded Fax as stated in the Embedded Fax section of this guide before continuing with this procedure. Also note that if Server Fax is enabled, Embedded Fax will be disabled and the LAN Fax option will be unavailable in the driver.
Initial Setup Refer to the Printer Drivers section of this guide, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port. After the driver has been installed, perform the following steps: 1. Right mouse click on the Printer’s icon and select [Properties]. 2. Click the Configuration tab, then click on [Bi-Directional Setup]. 3. Make sure that Bi-Directional Communication is set to On, then click [OK]. 4. Click on [Installable Options] on the Configuration tab. 5.
Selecting a recipient and sending your fax 1. From the File menu of your program, select [Print] to display the Print dialog. 2. Check that the correct (PCL) printer is selected, and then click [Properties] to display the Properties dialog. 3. On the Paper/Output tab, select [Fax] from the Job Type drop-down menu, then click [Setup]. The options for Fax will now be displayed in a separate dialog. 4. Select the necessary settings on the tabs of the LAN Fax Setup dialog. 5.
LAN Fax (PostScript Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Checklist Make sure that you have installed the Embedded Fax as stated in the Embedded Fax section of this guide before continuing with this procedure. Also note that if Server Fax is enabled, Embedded Fax will be disabled and the LAN Fax option will be unavailable in the driver.
Initial Setup Refer to the Printer Drivers section of this guide, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port. After the driver has been installed, perform the following steps: 1. Right mouse click on the Printer’s icon and select [Properties]. 2. Click the Configuration tab, then click on [Bi-Directional Setup]. 3. Make sure that Bi-Directional Communication is set to On, then click [OK]. 4. Click on [Installable Options] on the Configuration tab. 5.
Selecting a recipient and sending your fax 1. From the File menu of your program, select [Print] to display the Print dialog. 2. Check that the correct (PS) printer is selected, and then click [Properties] to display the Properties dialog. 3. On the Paper/Output tab, select [Fax] from the Job Type drop-down menu, then click [Setup]. The options for Fax will now be displayed in a separate dialog. 4. Select the necessary settings on the tabs of the LAN Fax Setup dialog. 5.
Network Accounting Overview Network Accounting (Job Based Accounting) is an optional feature available for the WorkCentre 7655/ 7665/7675, purchased from your Xerox Sales Representative, and installed using a Network Accounting Subscriber Installation Module (SIM). Network Accounting provides the ability to manage usage of the machine with detailed cost analysis capabilities. Print, Scan, Fax, and Copy jobs are tracked at the machine and stored in a job log.
Information Checklist Before starting the installation procedure, please ensure the following items are available or have been performed. Click the underlined links to display more information. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Locate the Network Accounting Kit This kit contains the Network Accounting Subscriber Installation Module (SIM) required to install the feature. Contact your Xerox Sales Representative if you do not have the plastic SIM. 3.
Install the Network Accounting feature When you purchased the Network Accounting Kit, you received the information and SIM required to install this feature. Following the supplied instructions for full details, with the device powered on, the SIM is inserted into an orange slot on the machine's backplane. An Options Assist screen pops up to assist with installation. To Enable the Network Accounting feature at the Machine 1. Press the [Log In / Out] button to access the Tools pathway. 2.
Configure Network Accounting 8. Press the [Log In / Out] button to access the Tools pathway. 9. On the keypad enter [admin], then [1111] or the current password. Touch the [Enter] button when finished. 10. From Tools, select Accounting. 11. Touch the [Accounting Mode] button, if available 12. Touch the [Network Accounting] button to enable it. 13. Touch the [Network Accounting Configuration] buttons, as required.
Enable Network Accounting in your Windows Print Driver Windows 2000 1. From the [Start] menu select [Settings] and then [Printers]. 2. Right-click on the machine printer icon. 3. Select [Properties]. 4. Select [Device Settings]. 5. Select [Accounting]. 6. Click [Setup]. 7. Check the [Enable Accounting] box. 8. Select [Prompt for Every Job] if you want users to enter their User and Account ID each time they print. 9.
Test Network Accounting 1. Open an application and print a job. Verify that you are presented with the User ID and Accounting ID screen. 2. Enter a valid User and Accounting ID and click [OK] (If you selected [Save Accounting Codes] it will only be necessary to enter this information the first time the driver is used). 3. If your print job does not print, try to copy a job at the machine using the same Account and User ID. If the copy job completes then the Account and User ID are valid. 4.
Immediate Image Overwrite Overview The Immediate Image Overwrite feature provides security conscious customers with the ability to overwrite the machine's hard disk to protect classified or private information. The machine's hard disk stores data similar to the way a hard drive functions on a personal computer, but with the data encrypted for extra protection.
Verify that Immediate Image Overwrite is Installed If a Configuration Report did not print during installation, print the report as follows: 1. Press the [Machine Status] button. 2. Touch [Print Reports]. 3. Touch [Configuration Report]. 4. Touch [Print Selected Report]. 5. Touch [Close] Immediate Image Overwrite Status When Immediate Image Overwrite is configured on the machine any job that is overwritten will have its overwrite status displayed in the Completed Jobs queue details window.
On Demand Overwrite Overview The On Demand Overwrite feature provides security conscious customers with the ability to overwrite the machine's hard disk to protect classified or private information. The machine's hard disk stores data similar to the way a hard drive functions on a personal computer, but with the data encrypted for extra protection.
Enable On Demand Overwrite Verify that On Demand Image Overwrite is installed If a Configuration Report did not print during installation, print the report as follows: 1. Press the [Machine Status] button. 2. Touch [Print Reports]. 3. Touch [Configuration Report]. 4. Touch [Print Selected Report]. 5.
Perform an Image Overwrite at the Machine This procedure will overwrite the image data from the hard disk. This excludes Embedded Fax data, when this feature is installed on the machine. NOTE: All existing jobs (excluding Embedded Fax), regardless of their state, shall be deleted and all job submission will be prohibited for the duration of the overwrite. The power on/off button will be ignored during image overwrite. IMPORTANT: The machine should not be in diagnostics mode when the Overwrite is started.
Perform an Image Overwrite over the Network When the machine has a network controller and is connected over the network, it is possible to run the Image Overwrite function using a web browser. This is performed using CentreWare Internet Services. NOTE: All existing jobs, regardless of their state, shall be deleted and all job submission will be prohibited for the duration of the overwrite. The power on/off button will be ignored during image overwrite.
Schedule a Daily Overwrite A TCP/IP network-connected device can be set to overwrite image data on a daily basis. To schedule a daily overwrite, perform the following steps. 1. Open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab, 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select [Security]. 5. Click the [On Demand Overwrite] link.
USB Printing Overview USB printing is an optional feature available for the WorkCentre 7655/7665/7675. The USB Printer Port can be used for printing directly from a laptop or workstation connected via a USB cable. USB printing from Windows XP and 2000 is supported. The USB port is located on a card, that fits into one of the available PCI slots on the Network Controller, at the back of the machine.
Enable the USB Port 1. Press the Power Off button to turn the machine off. Observe the network activity light on the Controller until it goes out (the Controller shuts off). Install the PCI card contained in the USB Print Kit, following the instructions enclosed with kit. 2. Turn on the machine by pressing the Power On button. 3. Go to a networked workstation, open a Web browser application, enter the TCP/IP address of the machine in the Address bar, and press Enter. 4. Select the [Properties] tab. 5.
Install and Configure Printer Drivers Windows XP/2000 At your Workstation Connect the USB cable to the machine and the other end to your workstation or laptop. The Found New Hardware Wizard box will appear. 1. Click [Next]. 2. Ensure the radio button is selected next to [Search for suitable driver]. Click [Next]. 3. Check the checkbox next to [Specify a Location]. Click [Next]. 4. Click the [Browse] button to browse for the location of the printer drivers. 5.
Annotation (Bates Stamping) Overview Adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. An [Annotation] button is accessed by first pressing the Copy button on the device's Main (All Services) screen, then by pressing the Output Format tab. Selecting the [Annotation] button provides access to Bates Stamping, Page numbering, Date Stamp and comments options.
Xerox Standard Accounting Overview Xerox Standard Accounting (XSA) is a free feature of the WorkCentre 7655/7665/7675. When enabled, XSA tracks the numbers of Copy, Print, Network Scanning, E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, print, fax and scan jobs that a user can perform. Administrators can print a report which contains all XSA data.
Enable Xerox Standard Accounting At your Workstation 1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select the [Accounting] link. 5. Select the [Xerox Standard Accounting] link. 6. The first time you use XSA, you must log in with the administrator user name and password. The default is [admin] and [1111]. 7.
Create a Group Account 9. Click the [Xerox Standard Accounting] link in the Internet Services menu on the left hand side of the screen. 10. Click the [Group Account] link to create a new group account. 11. In the Group Accounts Account ID box, enter an ID for the new group account (for example 001). The Group Account can be numeric values up to a maximum of 12 digits. Group Account ID's must be unique. 12. Enter a name for the group account in the Account Name box (for example Xerox).
Create a User Account and Set Usage Limits NOTE A group account must be created before you create user accounts. 14. Click the [Xerox Standard Accounting] link in the Internet Services left hand menu. 15. Click the [Manage Accounting] link. 16. Click the [Add New User] link. 17. Enter an ID for the user. The user ID can contain alphanumeric characters to a maximum of 32 characters (for example: A10). User ID's must be unique. 18. Enter the user name (for example Jane Smith).
Usage Limits 20. Specify the usage limits for this account in the [User Limits] boxes. The maximum value for each limit is 16,000,000. Usage limits can be specified as follows: Black Printed Impressions The maximum number of documents that can be printed by a user, from their workstation via the printer driver. Black Copied Impressions The maximum number of copies that can be produced by a user via the Copy feature on the device.
Next Steps – Using XSA at the machine When you enable XSA, users must enter a valid user name at the machine to access the features. At the Machine 1. Press the [Services] button on the keypad. 2. The [User ID] screen will show. Type the User ID of one of the users that you created in the Manage Accounting area of Internet Services. Use the keyboard on the screen to enter the user ID. 3. Touch the [Enter] button. 4. The Validation in Progress screen will show. 5.
At your Workstation 1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select the [Accounting] link. 5. Select the [Xerox Standard Accounting] link. 6. Click the General Accounts link to create a new general account. 7. In the General Accounts Account ID box, enter an ID for the new general account (for example 002).
Reset User Limits At your Workstation 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Select the [Accounting] link. 4. Select the [Xerox Standard Accounting] link. 5. Click the [Report and Reset] link. 6. To reset all usage data to 0, click the [Reset Usage Data] button. 7. Click [OK] to confirm. WARNING! The following step will delete all the XSA accounts set up for your machine! 8.
Print a Usage Report At your Workstation 1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select the [Accounting] link. 5. Select the [Xerox Standard Accounting] link. 6. Click the [Report and Reset] link. 7. Click the [Generate Report] button. 8. Right-click the [Right-click to download] link. 9.
Enable XSA in your Windows Print Driver 1. From the [Start] menu select [Printers and Faxes] (Windows XP), or select [Settings] and then [Printers] (Windows 2000). 2. Right-click on the printer driver. 3. Select [Properties]. 4. Select [Configuration]. 5. Select [Accounting]. 6. Click [Setup]. 7. Select [Xerox Standard Accounting] from the Accounting System menu. 8. Select [Prompt for Every Job] if you want users to enter their User and Account ID each time they print. 9.
Enable XSA in your Apple Macintosh Print Driver Mac OS 9.x 1. Open a document to print and select [File] and then [Print]. 2. From the Print Options Menu select [Xerox Features]. 3. Select the [Output] tab. 4. Select [Accounting] to enable it. 5. Print the document. Mac OS X 1. Open a document to print and select [File] and then [Print]. 2. From the Print Options Menu select [Printer Features]. 3. Select the [Feature Sets] menu. 4. Select [JCL]. 5. Select [Accounting] to enable it. 6. Print the document.
Back-up XSA data and settings and Clone to another Xerox device The Cloning feature enables you to copy settings, including XSA settings and account information, to a file on your workstation or Server. You can then use this file to restore the data and settings on the same machine or to clone other machines. You can only clone XSA settings to another Xerox device that supports the XSA feature. Check that the device you want to clone settings to supports XSA 1.
To Restore Settings or Clone Settings to another Machine NOTE: This procedure will cause the machine to reboot and will be unavailable over the network for several minutes. 1. Open your web browser and enter the TCP/IP address of the machine that you wish to restore or clone the settings to. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the current administrator tools user name and password, if prompted. The default is [admin] and [1111]. 4. Click the symbol to the left of [General Setup]. 5.
Disabling and Enabling Options Disable an Optional Feature This feature is used on machines which have an optional feature installed. This operation allows the user to disable the feature so it is unavailable for use but still resident on the machine. NOTE: This section is not applicable to the USB Print Kit and the Fax Hardware Kit. At Your Workstation 1. Open your web browser and enter the TCP/IP address of the machine. Press [Enter] 2. Click the [Properties] tab. 3.
Enable an Optional Feature This feature is used on machines which had an optional feature installed and then disabled. This operation allows the user to re-enable the feature. NOTE: This section is not applicable to the USB Print Kit and the Fax Hardware Kit. At Your Workstation 1. Open your web browser and enter the TCP/IP address of the machine. Press [Enter] 2. Click the [Properties] tab. 3. Enter the current administrator user name and password, if prompted. The default is [admin] and [1111]. 4.
Troubleshooting Troubleshooting: Network Scanning If you are experiencing problems with Network Scanning, first verify that the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2. Send a test print from your PC to the machine. 3. If connected via TCP/IP try a PING from your workstation to the machine.
Try to scan a document. Does the Scan Confirmation Report print? If the Scan Confirmation Report does not print, perform the following steps at your workstation. 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111]. 4. Select the symbol to the left of [Services]. 5. Select the symbol to the left of [Network Scanning].
There are further checks that can be done depending on the protocol being used for scanning. Scanning via FTP Check that your FTP service is configured properly. 1. Open a command prompt window and on one line type [FTP] then enter a space, then [IP Address of your FTP Server]. Press Return. 2. At the 'User' prompt enter the [user name] for the account you created for the machine scanner. 3. At the 'Password' prompt enter the [password] for the account you created for the machine scanner. 4.
Troubleshooting: E-mail If you are experiencing problems with sending an E-mail, first verify the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2. Send a test page from your PC to the machine. 3. If connected via TCP/IP try a PING from your workstation to the machine. Configure your machine on the network or resolve any networking issues before attempting to use the Email feature.
From a desktop e-mail client, send a test e-mail to the new e-mail account created on the SMTP server for the machine. Log in to the mail server with the new account name and password to verify that the e-mail was received at the server. Tip: A webmail application makes a convenient tool to use to log in to the mail server to check for the receipt of e-mail.
Was E-mail received at the SMTP server? While logged in to the machine's e-mail account on the SMTP server, forward the e-mail to yourself. If you receive the forwarded e-mail, you have verified that a valid path exists for receiving and forwarding e-mail, using the device's account. If there is still a problem, check for restricted host addresses at the SMTP server that could cause mail to not be received from the device.
Troubleshooting: Internet Fax If you are experiencing problems with sending an Internet Fax, first verify that the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2. Send a test page from your PC to the machine. 3. If connected via TCP/IP try a PING from your workstation to the machine.
From a desktop e-mail client, send a test e-mail to the new e-mail account created on the SMTP server for the machine. Log in to the mail server with the new account name and password to verify that the e-mail was received at the server. Tip: A webmail application makes a convenient tool to use to log in to the mail server to check for the receipt of e-mail. Has the Internet Fax (e-mail) been received at the SMTP server? SMTP items to check 1. Is the machine's account name and password correct? 2.
POP3 Errors If you are experiencing problems with receiving Internet Fax messages at the machine, verify the POP3 address details have been properly configured. At the Machine 1. Touch the [Internet Fax] button. 2. Enter the Internet Fax address of the machine (the E-mail address configured within Internet Services). 3. Touch the [Add] button, then touch [Close]. Place a document in the document handler and press the green start button. The document should be received as an Internet Fax job.
Troubleshooting: Server Fax If you are experiencing problems with sending a Server Fax, first verify the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2. Send a test page from your PC to the machine. 3. If connected via TCP/IP try a PING from your workstation to the machine. 4. Note that Server Fax and Embedded Fax are mutually exclusive services. If one is enabled, the other will not function.
View the Server Fax Setup details. Verify that the Protocol is correct and that the Server Name and Path to the Fax repository settings are properly configured. Are the Server Fax settings properly configured? Configure the Server Fax settings before continuing. For instructions refer to the Server Fax topic in the Options section of this guide.
Check the Third Party Fax Server Configuration 1. At the fax server, disable the service so that it does not try to collect new faxes from the fax filing repository. This will depend on the particular product but often the relevant service can be stopped. Refer to the manufacturer's instructions contained with the fax server software to complete this task. 2. Send a test fax from the machine. 3. View the location on the server where the fax filing repository was created.
Troubleshooting: Embedded Fax If you are experiencing problems with Embedded Fax, first verify that the machine is functioning in its existing configuration by making a photocopy at the machine. Is the machine functioning? Resolve any mechanical issues before attempting to use Embedded Fax. For assistance and support, refer to the www.xerox.com web site. Note: Server Fax and Embedded Fax are mutually exclusive services. If one is enabled, the other will not function.
Troubleshooting: Network Accounting If you are experiencing problems with Network Accounting, first verify that the machine is connected on the network and functioning as a printer by performing the following activities: 1. Check the network cable at the back of the machine. 2. Send a test page from your PC to the machine. 3. If connected via TCP/IP try a PING from your workstation to the machine.
Test Communication between the Network Accounting Server and the Machine At your network accounting server: 1. Open a web browser and enter the IP address of the machine in the location or address field. Press [Enter]. 2. The machine's Internet Services web pages should appear. It they do not, verify the IP address settings on the machine. If you do not have a web browser, test connectivity by pinging the IP address of the machine from your Network Accounting server. 3.
Power On/Off Button The Power On/Off button is located on the right front of the machine. Press the button to the On (I) position to power on the machine. If the machine does not show signs of powering on, (with lights flashing on the user interface, for example), check the circuit breaker and power cable located at the lower, right rear of the machine. The circuit breaker must be set to the On (I) position. The power cable must be plugged in to the machine, as well as to a live source of electric power.
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Published by: Xerox Corporation GKLS East Coast Operations 800 Phillips Road, Building 0845-17S Webster, New York 14580-9791 United States of America Copyright 2007 by Xerox. All rights reserved.
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