Operation Manual

Scanning
WorkCentre 7500 Series Multifunction Printer 125
User Guide
Managing Xerox® Scan Utility Folder and Email Profiles
This section includes:
 Creating or Editing Email Profiles ............................................................................................................................... 125
 Deleting Email Profiles ..................................................................................................................................................... 125
 Creating or Editing Folder Profiles .............................................................................................................................. 126
 Deleting Folder Profiles ................................................................................................................................................... 126
With the Xerox
®
Scan Utility, you can create profiles containing email or folder destination information.
Use the profiles when sending scanned images as email attachments or copying scanned images to
specific folders.
Creating or Editing Email Profiles
To create or revise an email profile:
1. Access the Xerox
®
Scan Utility on your computer using one of the following methods:
 Windows: Right-click the Xerox
®
Scan Utility Menu icon in the taskbar, then select Open
Xerox
®
Scan Utility. If the icon does not appear in the taskbar, click Start > Programs > Xerox
®
Office Printing > Scanning > Xerox
®
Scan Utility.
 Macintosh: Navigate to Applications > Xerox
®
> Xerox
®
Scan Utility, then double-click Xerox
®
Scan Utility.
2. Click the Scan to Email tab.
3. Select one of the following options:
 To create a new profile, type the name in the Email Profiles field.
 To edit an existing profile, select a profile from the Email Profiles drop-down list.
4. To create a unique name for one or more of the scanned images in the thumbnail view:
a. Select the images.
b. Click the Base Attachment Name field, then type a file name.
Note: The Xerox
®
Scan Utility adds the scan date and time information for each image to the end of
the file name.
5. Type the appropriate information in the following fields:
 To:
 CC:
 Subject:
 Message:
6. Click Save.
Deleting Email Profiles
To delete an email profile: