System Administrator’s Guide 701P47693 WorkCentre 7328/7335/7345
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Table of Contents Network Connectivity................................................................................................................................. 1 Installation Steps ................................................................................................................................... 1 Xerox Unicode 3.0 for SAP Font Kit ...................................................................................................... 2 Configuration Report ............................
To access LPD Settings at the Device ................................................................................................ 29 Port Status (LPD Enablement) ............................................................................................................ 30 LPD Port Number ............................................................................................................................ 30 LPD Maximum Number of Sessions............................................................
Installation Instructions for 10.x (OS X)............................................................................................... 60 Common UNIX Printing System (CUPS) ............................................................................................61 Overview ............................................................................................................................................. 61 Before You Start .......................................................................
Enter the Fax Repository Details via Internet Services ..........................................................107 Configure General Settings .......................................................................................................108 Configure the Fax Server...............................................................................................................108 Test Faxing through the Server............................................................................................
Using the Scan to PC (FTP/SMB) Feature........................................................................................143 Setup and Use of Job Flow Sheets with Mailboxes ........................................................................144 Overview ...........................................................................................................................................144 Features supported for Job Flow ..........................................................................
Preparations: .................................................................................................................................172 Configure Remote Authentication for Kerberos (Windows 2000) .................................................173 At your Workstation: ......................................................................................................................173 Configure Remote Authentication for Kerberos (Solaris) ......................................................
Create a Group Account....................................................................................................................216 Create a User Account and Set Usage Limits...................................................................................217 Maximum Usage Limits and Resetting Individual Usage Limits........................................................218 To Reset User Limits (if necessary)........................................................................................
To access Internet Services Settings at the Device ..........................................................................238 Internet Services (HTTP) Enablement ..............................................................................................239 Internet Services Port Number ......................................................................................................239 Exiting the Internet Services Selection Menu ....................................................................
Print a Configuration Report at the Device and perform these tasks: ...............................................282 At the Macintosh workstation ............................................................................................................283 Scanning to Hard Drive Troubleshooting .......................................................................................284 Before you start .........................................................................................................
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Network Connectivity All Services Log In / Out Machine Status Installation Steps Step 1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the opposite end of the cable to the RJ-45 socket at the rear of the Device. Step 2. Set the Device's power switch to ON and wait until the Main screen is displayed. Note: The actual screen displayed as the Main screen is selectable.
Step 4. Referring to the Configuration Report, determine if the appropriate ports and protocols are enabled for your Network environment. To support communicating with the Device's Internet Services, a series of internal Web Pages that enable remote configuration of operating settings, the TCP/IP protocol stack should be enabled. The Device should also have a valid IP Address, Subnet Mask, and Gateway displayed.
Configuration Report To print a Configuration Report, with the Device switched ON, perform the following steps: 1. Press the Machine Status button. 2. Press the Print Reports button. 3. Press the Copy Reports button. 4. Press the Configuration Report button. 5. Press the large, green, Start button, located to the immediate right of the Control Panel’s numeric keypad. 6. The printing process will be graphically displayed on the touch screen.
Ethernet Speed Setting The Device's Ethernet Interface has speed settings of Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto. To Change the Network Speed Go to your Device 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3. Press Enter on the touch screen. 4.
Enable Internet Services (HTTP) Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation.
Internet Services (HTTP) Enablement 1. Press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for Internet Services Enablement. The available settings are Enabled or Disabled. In order to use Internet Services, this setting MUST be enabled. 4. To change settings, press your setting of choice, then press the Save button. 5.
Proxy Server Settings To use the Web Service button on the machine (if available), which enables the machine to access HTTP file servers on the Internet, you need to enter your Proxy Server information as described here. 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Select Proxy Server Settings in the list of hot links. 4. Place a checkmark in the Use Proxy Server checkbox. 5.
Parallel Port Configuration To view or change the settings of the Device's parallel port, perform the following steps: Note: You must have purchased the Parallel (1284) Printing kit and installed the supplied hardware before you can configure this port. To access Parallel Port Settings at the Device 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3. Press Enter on the touch screen. 4.
Port Status (Parallel Port Enablement) 1. On the Parallel Port selections menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Parallel Port Status screen, note which of the two buttons is highlighted as the current setting for Parallel Port Enablement. The available settings are Enabled or Disabled. 4. To change settings, press your setting of choice, then click the Save button on the touch screen. 5.
PJL (Printer Job Language)Setting 1. On the Parallel Port selections menu, press the selection line labeled PJL. 2. Press the Change Settings button. 3. On the settings screen, note which of the two buttons is highlighted as the current setting for Job Control Language. This is the setting that enables the Controller's job processing parameters to be modified by HP PJL. The available settings are Enabled or Disabled. 4.
Bi-Directional Communications 1. Select the down arrow on the screen to see this setting. 2. On the Parallel Port selections menu, press the selection line labeled Bi-directional communications. 3. Press the Change Settings button. 4. On the settings screen, note which of the two buttons is highlighted as the current setting for BiDirectional Communications. The available settings are Enabled or Disabled. To support high speed, bi-directional parallel communications, select the Enabled setting. 5.
Exiting the Parallel Port Selections Menu To exit the Parallel Port Selections Menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen. Exiting the Port Settings Menu and returning to the Device's Tools tab screen 1. To exit the Port Settings menu, returning to the Device's Tools tab screen, press the rectangular Close button in the upper right corner of the Ports Menu screen. 2.
USB Configuration The file folder on the Properties page of Internet Services (the device’s internal web pages) contains a folder, labeled Physical Connections. To access this folder, enter the IP address of the device in the Address line of your browser and press Enter. Click on the Properties tab, then click on the Physical Connections folder. The Physical Connections folder contains Ethernet, Parallel Port (if available), and USB (if available) hot links.
SNMP Configuration SNMP (Simple Network Management Protocol) provides a method to remotely monitor and diagnose device performance on the network. Once SNMP has been enabled at the device, SNMP Management software, running on a host computer connected to the network, polls the device's agents for operating information and responds to traps from the device regarding specific events. Examples of such events might be notifications from the device that it is low on toner, or low on paper.
Port Status (SNMP Enablement) 1. On the SNMP selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for SNMP Enablement. The available settings are Enabled or Disabled. For SNMP to function, it must be set to Enabled. 4. To change settings, press your setting of choice, then press the Save button. 5.
Configuring SNMP Community Names with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Connectivity, then the Protocols file folder. 4. Select SNMP Configuration in the directory tree, and check the Enable box for the version desired. 5.
Changing the Administrator Password There are two Administrator Passwords that control access to the Device's feature settings. One password is a numeric password (login ID) that controls access through the Device's Control Panel. The second password is an alphanumeric password (pass code) that controls access through the Device's Internet Services (embedded HTTP server application residing in the Device). To Change the Numeric Password on the Device's Control Panel 1.
To Change the Alphanumeric Password used by Internet Services Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services. 1. Press the Log In / Out button on the Device’s Control Panel. 2.
Setting the Auto Clear Timer For security purposes, the Auto Clear service will automatically log the System Administrator out of the machine’s Tools tab, after a period of inactivity determined by the Auto Clear timer. To set the Auto Clear Timer to a duration of up to 240 seconds, perform the following steps. 1. Press the Log In / Out button on the Device’s Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. This is the factory default "password." 3.
Add or Remove All Services Screen Buttons To Add or Remove All Services Screen Buttons: 1. Press the [Log In / Out] button to enter System Administration Mode. 2. Type the administrator password (11111 or current password). 3. Touch [Enter] 4. Press the [Machine Status] button on the Control Panel. 5. Touch the [Tools] tab. 6. Touch [System Settings]. 7. In the Group column, touch [Common Service Settings]. 8. Touch [Screen / Button Settings]. 9.
Smart eSolutions (Meter Assistant and Supplies Assistant) Select this feature in Internet Services to access and set up automatic billing meter reading and automatic machine supplies reporting. Note that this feature may currently be available only in the U.S.A. Information Checklist Make sure that you have an account on Xerox.com. Add all devices in inventory that you wish to register for Automatic Meter Readings to your account. This is supported by Dallas eSupport 888-998-9922.
14. Place a check mark in the Request Registration box and Server Communication box. Note that you can now schedule Xerox Communication Server polling time. Make sure to check the server communication Enabled box. 15. Click Apply and supply the administrator User Name and Password, if prompted. 16. If necessary, use your browser Back button again, then click on Setup E-mail Notification to send billing meter (or supplies data) read notifications to the locally designated Administrator. 17.
Machine Software Upgrades To upgrade, you must first obtain the upgrade software and then install it. Prepare for the upgrade It is important to obtain the correct upgrade file for your machine. Determine the software version you are currently running, as follows: 1. Open your web browser and enter http:// and the TCP/IP address of the machine in the Address or Location field, then press [Enter]. 2. Click the [Properties] tab. 3. Click the [General Setup] folder. 4. Click [Configuration]. 5.
NOS Selection TCP/IP Protocol Configuration To view or change the settings of the Device's TCP/IP Protocol Configuration, perform the following steps: To access the TCP/IP Protocol Settings at the Device 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3. Press Enter on the touch screen. 4. Press the Machine Status button on the Control Panel. 5. Press the Tools tab. 6.
Ethernet Setting (Ethernet Rated Speed) 9. On the Protocol Settings menu, press the selection line labeled Ethernet Rated Speed. 10. Press the Change Settings button. 11. On the settings screen, note which one of the buttons is highlighted as the current setting for Ethernet Speed. The available settings are Auto (10 / 100 Mbps), 100 Mbps (Half or Full Duplex), and 10 Mbps (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto. 12.
IPv4 IP Address 1. Used for static IP Addressing (with "STATIC" selected as your addressing method), on the Protocol Settings menu, press the selection line labeled IPv4 Address. Note that the IP Address may be viewed, but not changed, with dynamic addressing enabled. 2. Press the Change Settings button. 3. On the settings screen, use the numeric keypad to enter in the appropriate IP Address. 4. To save settings, press the Save button. 5.
IPv4 IP Filter (IP Address Restriction) 1. Use your workstation's web browser to access the Internet Services (web pages) residing on the Device to set the IP Address or Addresses to use with this feature BEFORE enabling the feature, either here or with Internet Services. This will prevent unintentionally locking yourself out from communicating with the Device from your own IP address.
Exiting the Protocol Settings Menu and returning to the Device's Tools tab screen 1. To exit the Protocol Settings menu, returning to the Tools tab screen, press the rectangular Close button in the upper right corner of the Protocol Settings menu screen. 2. Wait several seconds and the Auto Clear service should log you out. Note: If you changed any settings in the Protocol Settings menu, the Device will automatically reboot to register and enable your new settings.
TCP/IP LPD Enablement To support TCP/IP printing through the workstation's LPR port in the case of Windows XP, the LPD (Line Printer Daemon) MUST be enabled at the device. To view or change the Device's LPD setting, perform the following steps: To access LPD Settings at the Device 1. Press the rectangular Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3. Press Enter on the touch screen. 4.
Port Status (LPD Enablement) 1. On the LPD selections menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the LPD Port Status screen, note which of the two buttons is highlighted as the current setting for LPD Enablement. The available settings are Enabled or Disabled. For the LPD to function, it must be set to Enabled. 4. To change settings, press your setting of choice, then press the Save button. 5.
TCP/IP Dynamic Addressing 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Connectivity, then the Protocols file folder. 4. Select TCP/IP in the directory tree 5. Review the available selections as displayed on your screen and explained in the TCP/IP Configuration Selection List, below.` 6.
TCP/IP Configuration Selection List As displayed on your screen, the following selections are available for TCP/IP Configuration. IP Mode Select the IP Mode that applies to your network environment. General Host Name. The default entry assures a name that is unique to this device on the network. IP Address Resolution. Use this drop-down menu to select the method to use to assign IP Addresses. Select STATIC, DHCP, RARP, BOOTP, or DHCP/Autonet.
IP Filtering (IP Address Restriction) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Security file folder. 4. Select IP Filtering. 5. In either the IPv4 area or the IPv6 area, complete the following steps. Note: IPv4 is the traditional (xxx.xxx.xxx.xxx) address space used with TCP/IP networks. a.
Configure Port 9100 (Raw Printing) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of the Connectivity, then the Protocols file folder. 4. Select Port 9100 in the directory tree. (1) 5. The available selections include: TCP Port Number, with a default value of 9100. This value typically does not need to be changed.
Microsoft (NetBIOS over IP) Networks Before You Start 1. Print a Configuration Report as stated in the Network Connectivity section of this guide. 2. Referring to the report, verify that SMB is enabled. To enable SMB at the Device, if required, follow the procedure below. 3. Referring to the Configuration Report, verify that DNS is enabled. The use of Naming Servers is REQUIRED to resolve NetBIOS device names to IP addresses for packet routing over the TCP/IP network. 4.
7. Press Port Settings. 8. When the Port Settings menu displays, press the SMB selection line. 9. Press the Change Settings button in the lower right corner of the Port Settings menu screen. 10. When the SMB selection menu displays, note that you have only one setting available on a single, numbered horizontal line. Press this selection line. 11. Press the Change Settings button. 12. On the SMB Port Status screen, note which of the two buttons is highlighted as the current setting for SMB Enablement.
Viewing or Configuring the SMB Host Name or WINS Server with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4. Select Microsoft Networking in the directory tree. 5. The available selections include: A drop-down menu for Transport. A text box indicating Workgroup name.
Note regarding DNS/WINS NetBIOS Name Resolution To use the Device's NetBIOS name over the TCP/IP Network, the DNS and WINS Servers MUST be configured for NetBIOS name to IP address resolution. Also, make sure that the Device is informed of the addresses of the DNS/WINS Servers, using the instructions supplied in the TCP/IP Dynamic Addressing and Microsoft (NetBIOS over IP) Networks topics of this guide.
IPP Configuration The Internet Printing Protocol provides a convenient way to print over the Internet or Intranet using the device's IP address. To support this type of printing, make sure that Port 9100 is enabled at the device as stated in the Note at the bottom of the Configure Port 9100 procedure, in the Internet Services section of this guide.
Port Status (IPP Enablement) 1. On the IPP selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the IPP Port Status screen, note which of the two buttons is highlighted as the current setting for IPP Enablement. The available settings are Enabled or Disabled. To print with IPP, this setting must be Enabled. 4. To change settings, press your setting of choice, then press the Save button. 5.
Exiting the Port Settings Menu and returning to the Tools tab screen 1. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen. 2. Wait several seconds and the Auto Clear service should log you out. Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to register and enable your new settings. Configuring IPP Settings with Internet Services 1.
EtherTalk (AppleTalk) Configuration The EtherTalk Protocol enables workstation to Device communications over the EtherTalk (AppleTalk) network. To access EtherTalk Settings at the Device 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3. Press Enter on the touch screen. 4. Press the Machine Status button on the Control Panel. 5. Press the Tools tab. 6. Press Connectivity & Network Setup. 7.
Port Status (EtherTalk Enablement) 1. On the EtherTalk selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for EtherTalk Enablement. The available settings are Enabled or Disabled. To print with EtherTalk, this setting must be Enabled. 4. To change settings, press your setting of choice, then press the Save button. 5.
Configuring EtherTalk Settings with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4. Select AppleTalk (EtherTalk) in the directory tree. Note: If this selection is unavailable, click on the Port Status hot link, check the EtherTalk box, then click Apply. 5. The available selections include: Printer Name.
AS400 Printing AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) Purpose This is the procedure to set up printing to a multifunction device from an AS/400 using the SNMP drivers. Assumptions This procedure is intended for users familiar with the AS/400 system, especially those experienced with printing in an AS/400 environment. The AS/400 must run V4R5 of OS/400 so that the SNMP drivers are present (or V4R3/V4R4 with the most current PTFs installed). The multifunction device must have port 9100 enabled.
8. The default [TRAP Community Name] is SNMP_trap, which you can use without changing. The Default TRAP community name is used to specify the default community name for all traps generated by this machine. 9. Click your browser Back button to return to the SNMP Configuration page, then click the [Advanced] button. 10. Click [Add IP Address] in the Trap Destination addresses box. 11. Enter the multifunction device's IP address and leave all other parameters at their default values. 12.
AS400 Printing using LPR (CRTOUTQ) Creating a remote queue (LPR) on the AS400 At the command line, issue CRTOUTQ and press F4, then F9 for additional parameters.
ONLY CHANGE THE PARAMETERS IN BOLD. At this point, a spool file (document) should be able to be sent tot he WorkCentre. Note: If printing PCL, set this parameter to HPIIID, HP5Si (most of the HP drivers will work) and set Workstation customizing object as *none. If printing ASCII, set this parameter to *IBM42011 (which is the default).
Print Drivers TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing Windows 2000 Server\Professional & XP Professional (& Vista) Print Driver Installation Before you start Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CDROMs that came with your Device. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com.
Add the Printer to the Windows 2000 or Windows XP\Vista Desktop 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s). 2. On Windows 2000 or XP, double-click Add Printer. 3. When the "Add Printer Wizard" screen displays, click Next. 4. Select Local Printer and deselect "Automatically detect and install my Plug and Play printer." Click Next. 5.
NetBIOS over IP Peer to Peer Printing Before You Start 1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in selfextracting Zip file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide. 3. On the Configuration Report, verify that "SMB" is enabled.
An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing EXPERIENCED SYSTEMS ADMINISTRATORS can use the following procedure: 1. On Windows 2000 and XP workstations, from the "Properties selection" of the "Local Area Connection" icon, verify that the Internet Protocol (TCP/IP) is installed. Select the protocol and click Properties. Verify that TCP/IP is configured for use of the DNS Server. Click the Advanced button and select the DNS Tab.
NetBIOS over IP Client/Server Printing Before You Start 1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in selfextracting Zip file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide. 3. On the Configuration Report, verify that "SMB" is enabled.
Windows 2000 & XP Professional Workstation Print Driver Installation Verify that the Correct Protocols and Services are installed in the workstation 1. Verify that the Internet protocol (TCP/IP) is installed in the Workstation. On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop, click Start, Control Panel, and double click Network Connections.
Add the Printer to the Windows 2000 or Windows XP Desktop 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. 2. On Windows 2000, double-click Add Printer. On Windows XP, from Printer Tasks, select Add a printer. 3. When the "Add Printer Wizard" displays, click Next. 4. Select Network Printer and click Next. 5.
IPP Printing (Windows 2000\XP\Vista) Note: Supported by all Windows 2000, XP, and Vista workstations, IPP (the Internet Printing Protocol) enables the convenience of printing over the Internet or Intranet through the creation of an IPP network port. This printing "service" is available for other workstation operating systems through downloads from the Microsoft web site.
Verify that TCP/IP is installed in the workstation On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop, click Start, Control Panel, and double click Network Connections. Right mouse click on the Local Area Connection icon and select Properties. Verify that the Internet Protocol (TCP/IP) has been loaded.
Configure the Print Driver 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s). 2. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job processing defaults, including enabling Bi-Directional Communication. Additional settings may be accessed by clicking the Printing Preferences button on the General Tab.
EtherTalk (AppleTalk) Peer to Peer Printing Before You Start 1. Obtain the Adobe PostScript Print Driver for your Macintosh (OS 9.x) workstation. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self-extracting file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated in the Network Connectivity section of this guide. 3.
Installation Instructions for 10.x (OS X) 1. Double click to open the folder containing the drivers for version 10.x. 2. Double click to open the [machine model.dmg]. 3. Double click to open the [machine model.pkg] file. 4. When the Welcome screen displays, click Continue. 5. Click Continue, then Agree or Accept to accept the License Agreement. 6. Select the required disk (if necessary) where you want to install the printer. Click Continue. 7. Click Install. 8. Click Close, and restart the workstation. 9.
Common UNIX Printing System (CUPS) Overview The Common Unix Printing System (CUPS) was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and AT&T Line Printer (LP) system designed in the 1970's for printing text to line printers. Currently available for downloading from a number of sources on the Internet, such as www.cups.org, CUPS is offered in both source code and binary distributions.
Installing CUPS on the UNIX workstation The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual, written and copyrighted by Easy Software Products and available for downloading at www.cups.org/documentation.php. An Overview of the Common UNIX Printing System, Version 1.1 by Easy Software is also available at this site. A case history of the building and installation of CUPS source code on a FreeBSD 4.
Adding the Xerox printer 1. Use the PS command to make sure that the CUPS daemon is running. The daemon can be restarted from Linux using the init.d script that was created when the CUPS RPM was installed. The command is > /etc/init.d/cups restart. A similar script or directory entry should have been created in System V and BSD. For the example of CUPS built and installed on a FreeBSD 4.2 machine from the source code, run cupsd from /usr/local/sbin. (cd /usr/local/sbin cupsd press Enter). 2.
Options Enabling Options with Software Keys Options such as Scanning (E-Mail, Mailbox, Network, Twain), Security (Disk Overwrite, Secure Watermark), Internet Fax (iFAX), Server Fax, and Job Based Accounting, require purchase and subsequent enabling with a supplied 12 character key before they will work. Software keys are uaually included with the kit documentation as a sticker on the manual, or they may be already installed on the device as per the purchase agreement.
Hidden Features Specialized features are enabled by typing special codes at the device. These are not major options like scanning or faxing. They are minor changes, such as changing the durations of built-in timers, that allow users to customize the device to their own needs. Contact your Xerox representative for further information about hidden features. To enable a hidden feature: 1. Press the Log In / Out button on the Control Panel. 2. On the keypad enter the code for the hidden feature.
Xerox Extensible Interface Program (XEIP) Xerox Extensible Interface Platform enables independent software vendors and partners to develop customized programs to access directly from the Xerox device. Users can enter their authentication login at the device and access a set of features and options designed specifically for their business needs. For example, a hospital could customize the device to help better manage patient forms.
e. Click [Apply]. f. If changes were made to the SSL settings you may need to: • Reboot the system. • Close and reopen the client browser. 5. To enable the ports: a. Click the [Properties] tab. b. Click the [Connectivity] folder, then Port Settings. c. On the SNMP line, click [Enabled]. d. On the SMB line, click [Enabled]. e. On the FTP Client line, click [Enabled]. f. On the SOAP line, click [Enabled]. g. Click [Apply]. If changes were made to the SSL settings you may need to reboot the system. 6.
Scan to Home The Scan to Home option is supported through the Network Scanning service. Essentially, it is a template file (.xst) stored locally on the device, but in a different directory than the network scanning templates or mailbox folders. Users access the Scan to Home template by pressing the [Network Scanning] button on the Services screen of the User Interface.
Configure Scan to Home Note: Scan to Home does not work without Remote Account mode. 1. At the device, press the [Log In / Out] button to enter System Administration Mode. 2. On the keypad enter [11111] or the current password. Touch [Enter] when finished. 3. Press the [Machine Status] button on the Control Panel. 4. Touch the [Tools] tab. 5. Touch [Authentication / Security Settings], then [Authentication], then [Login Type]. Select [Login to Remote Accounts]. 1.
Scanning to the Device’s Hard Drive (Mailboxes) Before You Start It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device. If you did not, contact your Xerox Representative to purchase this option. Refer to the Enabling Options with Software Keys in this section to enable your purchased option on the machine with the supplied 12 character key.
Setting Up Mailboxes at the Device Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To set up Mailboxes, perform the following steps: 1. Press the Log In / Out button on the Control Panel. Note: If you log in as Administrator (11111), all mailboxes are created with the owner as System Administrator. However, you do NOT have to login as the Administrator to create a mailbox. 2.
14. Press the rectangular Change Settings button. 15. Use the touch screen keyboard to enter in a name for your Mailbox. 16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel button.) 17. On the Mailbox settings screen, press any other selection lines of interest and use the Change Settings button, as previously described, to access and make setting changes. Use the Save button to save your changes.
Setting Up Mailboxes with Internet Services Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To set up Mailboxes, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Scan tab. 3. Select Mailbox in the directory tree. 4.
Scanning to Mailboxes Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To learn how to set up an individual Mailbox, refer to the Setting Up Mailboxes topics in the Scanning to the Device's Hard Drive (Mailboxes) section of this guide, and follow the instructions supplied.
Retrieving Images from Mailboxes 1. Images are retrieved from Mailboxes using Internet Services. To access Internet Services from your workstation, with your Internet Browser program running, enter the Device's IP Address (as seen on the Configuration Report) into the Address or Location field of the browser. Press the Enter key on your keyboard. 2. Click the Scan Tab. 3. In the Directory Tree, on the left side of the screen, click the Mailbox hot link. 4.
Installing and Using the Network Scanner Utility To retrieve scanned documents directly from the Device's mailbox(es) into an image-editing application such as Adobe® Photoshop®, you need to install the Network Scanner Utility (scan driver) on your workstation. You can additionally install and use an application known as Mailbox Viewer to view and import scanned files, without using a client-side image-editing program.
Importing Scanned Data from the Mailbox to an Image-Editing Application 1. Start a TWAIN-compatible application program, such as Photoshop. 2. From the File menu, select the command for selecting the scan source (Import/Twain Source, in Photoshop). 3. Select FX Network Scan from the displayed list and click Select. 4. From the File menu, select the command to import the image from the scanner. In Photoshop, for example, this would be Import/Twain. 5.
Importing Scanned Data from the Mailbox using Mailbox Viewer 1. On your Windows desktop, select Start\Programs\FujiXerox\Network Scanner Utility\Mailbox Viewer. 2. Select the scanner for connection from the displayed list, then click Select Scanner. 3. If no items are shown in the list, click Refresh, then Options, then Change Display and register the scanner’s IP address and name. Click OK when done. 4. Enter the mailbox number and password when prompted. 5. Click Open Mailbox. 6.
Scan to E-mail E-mail Overview It is assumed that you purchased the Scanning option to enable Scanning to the E-mail with your Device. If you did not, contact your Xerox Representative to purchase this option. The machine is capable of exchanging E-mails. The following features are available by exchanging E-mails. • E-mail • iFAX • E-mail Printing • Mail Notice • Job Completion Notice E-mail Scanned documents can be converted into an electronic format and transmitted via E-mail.
Preparations The following items are required in order to use the E-mail feature. Item Description E-mail E-mail iFAX IFAX IFAX E-mail via via via via Direct Printing SMTP POP3 SMTP POP 3 (1) via SMTP TCP/IP address The TCP/IP address for the machine. TCP/IP is used for e-mail. O O O O O O O O Subnet mask Required when the network is divided into subnets. s s s s s s s s Gateway address Required when multiple networks are connected by gateways.
Item Description SMTP authentication user name and password If an SMTP server requires authentication, specify the authentication user name. Also specify a password as required. s s s s – s s s POP3 server If a POP3 server is used to receive Emails, register the machine's E-mail address and a user to the POP3 server. Also, it is necessary to set the POP3 server address on the machine. – O – O – s s s POP user name and password Set the POP receiving user address.
Installation Procedure Installation Overview This section describes the configuration procedure to use the E-mail feature on the machine. The following two steps are necessary to use the E-mail feature. • Enabling the E-mail ports and setting TCP/IP Set the machine to be able to use TCP/IP. • Configuring the E-mail Environment Set the items for E-mail on the machine.
Enabling the E-mail Ports and Setting TCP/IP First enable the E-mail ports, then set the IP address. Note: The configuration can also be performed using CentreWare Internet Services. Note: For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.
3. Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically or static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as stated below. a. Select Protocols. b. Select IPv4 (or other mode) Address Resolution and then select Change Settings. c.
Configuring the E-mail Environment Note: This configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter. Note: The default user ID is “11111”.
If [POP3] has been selected for the [Mail Receiving Protocol] Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving mail server to an address (the right side of the @ mark). A user can decide an alias such as mymail@example.com. Example: mymail@mb1.abc.example.com Account name : mymail 3. Set the protocol for receiving E-mail. a. From the Connectivity & Network Setup list, select Other Settings. b. Select E-mail Receive Protocol and then select Change Settings. c.
[POP3 Server Port Number] Enter a value in the range from 1 to 65535. The default is 110. Note: Do not use the numbers of any other ports. [POP3 Server Check Interval] Set the interval for checking the e-mail on the POP3 server. [POP3 Server Login Name] Enter the name to log in to the POP3 server and press Save. [POP3 Server Password] Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select Save.
[SMTP Server Port Number] Enter a value in the range from 1 to 65535. The default is 25. Note: This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving Protocol] and has already been configured. [E-mail Send Authentication] Select one from [Off], [POP before SMTP], or [SMTP AUTH].
5. Setting S/MIME (Security), if desired. a. From the Connectivity & Network Setup list, select Security Settings. If the selection is not visible, use the scrolling arrow to display it. b. Select S/MIME Settings and set the following items. Device Certificate - S/MIME Link a certificate to the machine. You MUST have an S/MIME certificate on the machine to perform encryption.
6. Select Close repeatedly until the Tools tab screen is displayed. 7. Wait several seconds for the Auto Clear service to log you out. 8. After the machine is restarted, print a Configuration Report to confirm that each item is configured. For information on how to print a Configuration Report, refer to the Configuration Report topic in the Network Connectivity section of this guide. 9.
Internet Fax (iFAX) iFAX Overview When the iFAX feature is enabled, the machine can transmit scanned data as an e-mail attachment using either corporate networks or the Internet, unlike conventional fax machines which utilize public phone lines. Also, the machine can receive e-mails transmitted from other machines which support the iFax service. When the machine receives e-mail from an iFAX-compatible machine, the received document is printed automatically.
Installation Procedure Installation Overview The configuration procedure to use the iFAX feature on the machine is comprised of the following steps. 1. Enable the ports which are used for the iFAX feature, and set an IP address of the machine. 2. Configure the items for the iFAX feature on the machine. Note: Configuration can also be performed using CentreWare Internet Services.
Enabling the E-mail Ports and Setting TCP/IP First enable the ports for the e-mail feature, then set the IP address. The procedure for setting the machine is as follows. First enable the E-mail port, then set the IP address. Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b.
3. Set the IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically or static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as stated below. a. Select Protocol Settings. b. Select IPv4 (or other mode) Address Resolution and then select Change Settings. c.
Configuring the E-mail Environment Note: This configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter. Note: The default user ID is “11111”.
If [POP3] has been selected for the [Mail Receiving Protocol] Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving mail server to an address (the right side of the @ mark). A user can decide an alias such as mymail@example.com. Example: mymail@mb1.abc.example.com Account name : mymail 3. Set the protocol for receiving E-mail. a. From the Connectivity & Network Setup list, select Other Settings. b. Select E-mail Receive Protocol and then select Change Settings. c.
[POP3 Server Port Number] Enter a value in the range from 1 to 65535. The default is 110. Note: Do not use the numbers of any other ports. [Polling Interval] Set the interval for checking the e-mail on the POP3 server. [Login Name] Enter the name to log in to the POP3 server and press Save. [Password] Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select Save.
4. Set the protocol for sending E-mail. a. From the Connectivity & Network Setup list, select Outgoing/Incoming, then select SMTP Server Settings, and then set the following items for the SMTP server. [SMTP Server Name/Address] Enter the SMTP Server Name/IP Address and press Save. Note: Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
5. Setting S/MIME (Security), if desired. a. From the Connectivity & Network Setup list, select Security Settings. If the selection is not visible, use the scrolling arrow to display it. b. Select S/MIME Settings and set the following items: Device Certificate - S/MIME Link a certificate to the machine. You MUST have an S/MIME certificate on the machine to perform encryption.
6. Select Close repeatedly until the Tools tab screen is displayed. 7. Wait several seconds for the Auto Clear service to log you out. 8. After the machine is restarted, print a Configuration Report to confirm that each item is configured. For information on how to print a Configuration Report, refer to the Configuration Report topic in the Network Connectivity section of this guide.
Testing iFAX Send from the Device to another iFAX-capable Machine Test the iFAX transmission from the machine. 1. Press the All Services button, then touch the Internet Fax button to display the Internet Fax screen. 2. Select New Recipient, then the To button, in the Recipient’s drop-down list. 3. Enter the destination address, using the displayed keyboard. 4. Touch the Add button, then touch Close. 5.
Server Fax Server Fax Overview The Server Fax feature enables you to fax documents without having a telephone line directly connected to your multifunction device. This is achieved by sending the documents to a separate, networked fax server with its own links to the telephone system. It is assumed that you already purchased and enabled the Scanning option. If you did not, contact your Xerox Representative to purchase same. A hard disk and network card are required device hardware.
Installation Checklist Please ensure that the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scanning option. 3. Enable the purchased Server Fax option.
5. Ensure that the TCP/IP and HTTP protocols are configured on the device and are fully functional. This is required to access the multifunction device's CentreWare Internet Services web pages, which can be used to configure Server Fax settings from a network-connected workstation. To verify that the TCP/IP and HTTP protocols are correctly configured, print a Configuration Report as stated in the Configuration Report topic in the Network Connectivity section of this guide.
Configure a Fax Filing Location (Repository) Faxing from the multifunction device to a fax server is very similar to the other methods of faxing available to users on the multifunction device. The user simply selects the Fax button from the All Services screen, enters a Recipient phone number when prompted, places a document in the document handler, and presses Start. The scanned document is converted into a TIFF file, and a job log is sent along with the image data to the fax server.
Configure a Fax Filing Repository using FTP Installation Checklist 1. Ensure that a File Transfer Protocol (FTP) service is running on the fax server where images scanned by the machine will be stored. Write down the IP address or Host Name. 2. Create a user account (login name) and password for the machine on the server. When a document is scanned, the machine logs in using the account, transfers the file to the server, and logs out. Write down the user account (login name) and password. 3.
Enter the Fax Repository Details via Internet Services 5. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 6. Click the Properties tab. 7. Click the Services folder. 8. Click on the Fax folder. 9. Click the Fax Repository Setup link. 10. Select FTP for Protocol. 11. Enter either an IP Address or Host Name for the fax server in the box or boxes provided. 12. Enter 21 for Port Number (for FTP). 13.
Configure General Settings 18. Click the Defaults link. 19. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server. It does not show whether the fax was successfully sent by the fax server. 20. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job Log. The Job Log is filed with the scan job. 21. Click Apply. 22.
Configure a Fax Filing Repository using SMB Installation Checklist 1. Following the fax server software manufacturer's instructions, create a shared folder on the fax server to be used as a scan filing location (repository) for scanned documents. Write down the Share Name of the folder and the Computer Name or Server Name. 2. Create a user account (login name) and password for the machine on the server. Make sure that the machine has full access rights to the scan directory.
Enter the Fax Repository Details via Internet Services 4. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 5. Click the Properties tab. 6. Click the Services folder. 7. Click on the Fax folder. 8. Click on Fax Repository Setup and select SMB for Protocol. 9. Enter an IP Address or Host (NetBIOS) Name. 10. Enter 139 for Port Number. 11. Enter the Share name. 12.
Configure General Settings 17. Click the Defaults link. 18. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server. It does not show whether the fax was successfully sent by the fax server. 19. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job Log. The Job Log is filed with the scan job. 20. Click Apply. 21.
Configure a Fax Filing Repository using SMTP Installation Checklist 1. Ensure that the TCP/IP protocol is configured on the device and is fully functional. To configure TCP/ IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this guide. 2. Follow the basic instructions for enabling the E-mail ports in the Scan to E-mail section of this guide. 3. Also, in the Scan to E-mail section, follow the instructions for Configuring E-mail Environment to set the Machine E-mail Address.
Enter the Fax Repository Details via Internet Services 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Services folder. 4. Click on the Fax folder. 5. Click on Fax Repository Setup and select SMTP for Protocol. 6. In the Domain Name box, enter the fully qualified domain name of the fax server on your network (e.g. SMTP.yournet.net). 7.
Configure General Settings 10. Click the Defaults link. 11. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server. It does not show whether the fax was successfully sent by the fax server. 12. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job Log. The Job Log is filed with the scan job. 13. Click Apply. 14.
Features that can be set in support of Server Fax Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers. Note that a maximum of 50 characters can be designated for each destination and that only fax destinations can be used. Also note that all Address Book information other than Fax Number, Destination Name, and Index Character will be ignored. For example, the Extension/Outside line attribute of address book will be ignored. 1.
Fax Mode Settings (Screen Defaults and Fax Defaults such as Delayed Start) These settings include Screen Defaults and Fax Defaults. Screen Defaults sets the screen displayed at the device's Control Panel when the Fax button is pressed. Fax defaults lets you set the parameters for Delayed Start communications. This can be a useful feature for saving time-based phone charges.
Fax Fax Overview FP The optional Fax feature works much the same as a standard facsimile machine. Extra features, covered in this section, such as the Address Book, Group Dial, Comments, and the use of Mailboxes, are meant to provide additional capabilities in support of the Fax feature. Note: It is assumed that you purchased the appropriate 1 or 3 line Fax hardware kit for use with your Device. If you did not, contact your Xerox Representative to purchase this option.
Local Terminal Information Settings 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Enter when finished. 3. Press the Machine Status button on the Control Panel. 4. Touch the Tools tab. 5. Touch Fax Mode Settings. 6. Touch Local Terminal Information. 7. Select the items to enter information and touch Change Settings. a. Enter in a Local Name, up to 20 characters, then touch Save. b.
Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers, which can be used to support speed dialing. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or the current password. Touch Enter when finished. 3. Touch the Machine Status button on the Control Panel. 4. Touch the Tools tab. 5. Select Setup & Calibration. 6. Touch Address Book. 7. Select an available Address Number. 8. Touch Create/Delete. 9.
11. Select the items you would like to enter information for and touch Change Settings. a. Fax Number, up to 128 characters, then touch Save. b. Name, up to 18 characters, then touch Save. c. Index, only 1 digit (used for a quick find), then touch Save. d. Relay Station setup, On or Off, then touch Save. e. Starting Rate, G3 Auto or Forced4800bps, then touch Save. f. Resolution, choose one, then touch Save. g. Cover Note, On or Off, then touch Save.
Group Send Setup This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a predesignated group. Refer to the Group Send topic in the Device’s User Guide for full information. To set up a Group, perform the following steps. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or the current password. Touch Enter when finished. 3. Touch the Machine Status button on the Control Panel. 4. Touch the Tools tab. 5.
Comments This feature can be used to add comments to a Cover Note (Cover Page). 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or the current password. Touch Enter when finished. 3. Touch the Machine Status button on the Control Panel. 4. Touch the Tools tab. 5. Select Setup & Calibration. 6. Touch Comments. 7. Select a Comment number. 8. Touch Create/Delete. 9. Enter a Comment, up to 18 characters, then touch Save. 10.
Create a Mailbox The machine has 200 mailboxes available. A mailbox must be created before you can use Remote Mailbox or route received documents into mailboxes (using the File Destination / Output Destination settings). Mailbox Fax Receive or Private Polling documents are stored in the Mailbox. This is also convenient for differentiating between received documents and documents to be transmitted (such as by Private Polling). 1. Press the Log In / Out button to enter System Administration Mode. 2.
8. Touch Create/Delete. a. Check Passcode – Select On or Off, then touch Save. Note that it is recommended that you select On, then provide a password, to secure access to your Mailbox. b. Mailbox Name – Enter a name, then touch Save. c. Check Passcode – the selections below are viewable when On is selected. • Save (Write) - A password is required in selecting a mailbox. • Print/Delete (Read) - A password is required to print and delete mailbox documents.
File Destination / Output Destination Received Fax documents will be routed to the output tray or Mailbox specified by these settings. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Enter when finished. 3. Press the Machine Status button on the Control Panel. 4. Touch the Tools tab. 5. Touch Fax Mode Settings. 6. Select File Destination/Output Destination. 7. Select the Box Selector – Line Setup button. 8.
Fax Settings (including Fax Defaults and Fax Control) Common Settings: Audio Tones and Reports. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Enter when finished. 3. Press the Machine Status button on the Control Panel. 4. Touch the Tools tab. 5. Touch Common Service Settings. 6. Touch Audio Tones. • Select an item to change (Tone, Volume, etc...), touch Change Settings, set the item, and touch Save. 7.
8. Touch Reports. Select each item of interest, then touch Change Settings to modify the desired setting. Touch Save to save any new settings. a. Job History Report - Automatically print every 50 print operations. Default is 0=0ff. b. Activity Report - Automatically print every 100 transactions. Select either On or Off. c. Transmission Report-Undelivered - Automatically print. Select either On or Off. d. Transmission Report-Job Deleted - Automatically print. Select either On or Off. e.
Fax Mode Settings (including Fax Defaults and Fax Control) These settings include: Screen Defaults, Fax Defaults, Fax Control, File Destination / Output Destination, Reduce/Enlarge Presets, Original Size Defaults, and Local Terminal Information. For information on File Destination / Output Destination settings and Local Terminal Information settings refer to the separate topics, with those names, in this Fax section of this guide.
8. Touch Close until the Fax Mode Settings selections are again displayed. 9. Touch Fax Control. 10. Select the Line to enter or change, then touch Change Settings. Touch Save to save any new settings. • Re-enter Recipients • Re-enter Broadcast Recipients • Re-enter Speed Dial Recipients • Transmission Header Text – Polling. You can leave this setting at its default value. • Documents for Polling – Auto Delete. Set as desired to delete documents from Mailboxes after polling same.
• Fax Receiving Mode. Leave this setting at Auto Receive for unattended operation. • Border Limit. • Auto Reduce on Receipt. • Tray for Printing Incoming Faxes. • 2 Pages up on Receipt. • 2 Sided Print. • Edge Erase – Top & Bottom Edges. • Edge Erase – Left & Right Edges. • Reduce 8.5x11 Original to A4. • Pseudo-Photo Gradation Mode • Box Selector - Line Setup. Enable this setting to enable Fax Mailboxes to receive incoming faxes. • Memory Full Procedure. • Maximum Stored Pages.
To Configure Fax to Mailbox 1. Log in at the device. 2. On the Tools tab, touch System Settings. 3. In the Group column, touch Fax Service Settings. 4. Touch System Settings. Under Group, select Fax Service Settings. a. Under Features, touch Fax Control. • Touch Mailbox Selector Setup. • Touch Change Settings. • Touch Enable. • Touch Save. • Touch Close. b. Under Features, select Fax Received Options. • Touch Mailbox Selector Setup. • Touch the line you wish to configure.
LAN Fax (PCL Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Initial Setup Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port. After the driver has been installed, perform the following steps: 1. Right mouse click on the Printer’s icon and select Properties. 2.
LAN Fax (PostScript Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Initial Setup Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port. After the driver has been installed, perform the following steps: 1. Right mouse click on the Printer’s icon and select Properties. 2.
Adding a Recipient to a Fax Phonebook 1. From the File menu of your program, select Print to display the Print dialog. 2. Check that the correct (PS) printer is selected, and then click Properties to display the Properties dialog. 3. On the Paper/Output tab, select Fax from the Job Type drop-down menu. The options on the Fax tab will now be available for your selection. 4. Select the necessary settings on the Fax tab. 5.
Sending the Fax 1. When the Print dialog is displayed, click OK. 2. On the Fax Recipient dialog, to send to the previously-entered, new recipient, click Look Up Phonebook. 3. Double click the name of the new individual previously entered (in step 6 above) and click OK. Note: Alternatively, you can manually enter in a Name (of up to 30 characters) and a Fax Number. 4. Click OK, then OK again to send your Fax. Stopping the Fax (when necessary) 1. Go to the multifunction device and press the Job Status button.
Scan to PC (FTP/SMB) Overview This feature is designed to convert scanned data to TIFF, JPEG, or PDF format, and then use the FTP or SMB protocol to send the data to a computer (server or workstation) on the network. Notes: It is assumed that you purchased the Scanning option to enable Scanning to FTP/SMB with your Device. If you did not, contact your Xerox Representative to purchase this option. For scanning to SMB, make sure that a shared folder is created for saving scanned data on the network.
Installation Procedure This section describes the configuration procedure to use the Scan to PC (FTP/SMB) feature on the machine. The following two steps are necessary to use the Scan to PC (FTP/SMB) feature. • Enabling the required ports and Setting TCP/IP Enable the FTP port and SMB port on the Device, and then set the machine’s IP address. If you will be using SMB on a Microsoft Network, make sure to enable either DNS or WINS as part of the TCP/IP configuration. For FTP, make sure that DNS is enabled.
Enabling Ports and Setting TCP/IP To use Scan to PC (FTP/SMB) you need to enable the applicable Ports (SMB or FTP client) on the Device, and make sure that an IP address has been set on the machine. Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b.
3. When using the FTP protocol, enable the FTP client port. a. From the Tools tab screen, select Connectivity & Network Setup, then Port Settings. b. From the Port Settings screen, select FTP Client and then select Change Settings. c. Select Port Status and then select Change Settings. d. Select Enabled then select Save. e. Select Close repeatedly until the Tools tab screen is displayed. 4. Set an IP address. If an IP address is already set, this step is not necessary.
5. Select Close until the Tools tab screen is displayed. 6. Wait several seconds for the Auto Clear service to log you out. 7. If you changed any settings, the Device will automatically reboot to register and enable your new settings. After the machine is restarted, print out a Configuration Report to confirm that the ports are enabled and TCP/IP is correctly configured.
Receiving Computer Configuration The following describes the configuration procedure for the receiving computer (server or workstation). Using with FTP 1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images scanned by the machine will be stored. Note down the IP address or host name. 2. Create a user account and password for the machine.
Adding the Receiving Computer’s Address to the Address Book To direct your scanned documents to the appropriate receiving computer (server or workstation) you will need to add the Receiving Computer’s Address to the machine’s Address Book as follows. 1. Press the Log In / Out button on the Device’s Control Panel. 2. On the keypad enter {11111} or current password. Touch Enter when finished. 3. Press the Machine Status button on the Control Panel. 4. Touch the Tools tab. 5.
Using the Scan to PC (FTP/SMB) Feature After the appropriate Ports have been enabled, TCP/IP has been configured, and the receiving computers address added to the Address Book, the Scan to PC (FTP/SMB) feature can be used as follows. 1. Select Scan to PC from the All Services screen. 2. Touch Transfer Protocol, select a protocol, and touch Save. 3. Note that you can touch the blank lines on the screen and manually enter Server settings, or touch Address Book.
Setup and Use of Job Flow Sheets with Mailboxes Overview Job flow is a feature for executing a series of registered actions. The target of a job flow is documents stored in a Mailbox. Two methods are available: 1) automatically start a job flow when a document is stored in a Mailbox, or 2) select a job flow to manually act on documents stored in a Mailbox. To start a job flow, you must link the job flow sheet to a Mailbox, or to documents within a Mailbox.
Enabling Ports and Setting TCP/IP In order to use the job flow service, you must enable the SOAP port, the SNMP port, the Internet Service (HTTP) port, and set IP addresses. The procedure for setting the machine is as follows. Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a. Press the Log In/Out button. b.
3. Enable the SNMP port. a. Select SNMP and then select Change Settings. b. Select Port Status and then select Change Settings. c. Select Enabled then select Save. d. Select Close until the Port Settings screen is displayed. e. Enable the Internet Service (HTTP) port using the same process as stated above. f. Select Close repeatedly until the Tools tab screen is displayed. 4. Set an IP address. If an IP address is already set, this step is not necessary.
Configuring the SNMP Port Configure the transport protocol for the SNMP port using CentreWare Internet Services. 1. Start a web browser on a network connected workstation. 2. Enter the machine’s IP address in the address box of the browser and press Enter. 3. Click the Properties tab. 4. Click Port Status. 5. Select (place a checkmark in) the UDP check box next to SNMP. 6. Click Apply. 7. Enter the System Administrator user ID and password when prompted and click OK. 8.
Creating Job Flow Sheets Before you can link a job flow sheet to a mailbox, you need to create at least one job flow sheet. To create a job flow sheet, perform the following steps. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Enter when finished. 3. Press the Machine Status button on the Control Panel, then touch the Tools tab. 4. Select Setup & Calibration. 5. Touch Create Job Flow Sheets.
Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing) Before you can link a job flow sheet to a mailbox, you need to create at least one mailbox for your use. In the process of creating the mailbox, you can link to your newly created Job Flow Sheet. To create a mailbox and link it to a Job Flow Sheet (for automatic processing), perform the following steps. 1. Press the Log In / Out button on the Device’s Control Panel. 2.
14. Press the rectangular Change Settings button. 15. Use the touch screen keyboard to enter in a name for your Mailbox. 16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel button.) 17. On the Mailbox settings screen, press any other selection lines of interest and use the Change Settings button, as previously described, to access and make setting changes. Use the Save button to save your changes.
Manually linking a Job Flow Sheet to documents in a Mailbox 1. Touch Send from Mailbox on the All Services screen. 2. Select a Mailbox, enter the password, then touch Confirm. 3. On the Document List screen, select a document. 4. Touch Job Flow Settings. 5. Touch Select Job Flow Sheet. 6. Select a job flow sheet and press the on-screen Start button. Testing Job Flow Sheet operation (for automatic processing) 1. Touch Scan to Mailbox on the All Services screen. 2.
Scan to PC Desktop Overview Scan to PC Desktop is now a core element of the Xerox FreeFlow Digital Workflow collection for the office. What was once called Scan to PC Desktop Deluxe is now known as Scan to PC Desktop Professional. The components in this solution include: PaperPort Professional 10, OmniPage Professional 14 Office, and Image Retriever Professional 5.2. What was once called Scan to PC Desktop Standard is now known as Scan to PC Desktop SE.
Preparations Perform the procedures for setting up this device to Scan to SMB, as stated in the Scan to PC (FTP/SMB) section of this guide. Software Installation Procedure To install Scan to PC Desktop components on networked workstations, refer to the Scan to PC Desktop Network Installation Guide, Version 7.0. This document should have come with your software license package, and is also available from www.support.xerox.com.
Network Scanning (using templates) Overview Network Scanning is an optional feature for this multifunction device, available for purchase from your Xerox Sales Representative. Network Scanning allows a user to scan an original document and convert it to an electronic file. The final destination of the electronic file depends on the template chosen by the user at the device’s User Interface.
Additional Notes Network Scanning User Authentication Authentication can be enabled to prevent unauthorized access to the Network Scanning feature. If Authentication is enabled, users will be prompted to enter a 4 to 12 digit pass code before they can access the Network Scanning feature. For a full description of the Authentication feature refer to the Security Authentication topic in this guide.
Installation Checklist Please ensure that the following items are available or have been performed. 1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scanning option. 3.
Configure a Scan Filing Location Scanning with the machine is accomplished through user selection of templates on the device that route scanned jobs to network servers. After storage on the server, the files can be retrieved at any properly configured networked workstation. A dedicated file server is not required to receive scans.
Configure a Scan Filing Repository using FTP Installation Checklist 1. Ensure that a File Transfer Protocol (FTP) service is running on the server or workstation where images scanned by the machine will be stored. Write down the IP address or host name. 2. Create a user account and password for the machine. When a document is scanned, the machine logs in using the account, transfers the file to the server or workstation and logs out. Write down the user account and password. 3.
Configure General Settings 19. Click the General hot link. 20. To print a Confirmation Sheet after every scan job, select On from the Confirmation Sheet drop-down menu. 21. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log. The Job Log works with the Document Management Fields feature and is filed with the scan job. 22. Click Apply. 23. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.
Configure a Scan Filing Repository using SMB Installation Checklist 1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note the Share Name of the folder and the Computer Name or Server Name. 2. Create a user account and password for the machine with full access rights to the scan directory. Write down the user account and password. 3.
Configure General Settings 19. Click the General hot link. 20. To print a Confirmation Sheet after every scan job, select On from the Confirmation Sheet drop-down menu. 21. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log. The Job Log works with the Document Management Fields feature and is filed with the scan job. 22. Click Apply. 23. Enter the administrator User Name and Password and click OK. The default is 11111 and x-admin.
Configure Scan to HTTP The device can be configured to scan to either an HTTP or an HTTPS destination. To set up a remote template pool repository, see the next procedure. To configure the Scan Repository Details using CentreWare Internet Services: 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Services folder, then the Network Scanning folder. 4.
Setting up a Remote Template Pool Repository (optional) 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Services folder, then the Network Scanning file folder. 4. Click the Advanced folder, then click the Template Pool Setup link. 5. On the Template Pool Setup page, in the Remote Template Repository area: a. In the Protocol drop-down box, click HTTP or HTTPS.
Configuring the Default Template with Internet Services You need to create at least one template for users to select to scan their documents to the pre-configured repository. This template is often referred to as the Default Template. The template can be created with either Internet Services or SMARTsend software running on a remote template pool server.
enabling the text of the document to be searched on, copied, and pasted, as desired. To set the device to create searchable PDF files: a. On the Default Template page, in the Network Scanning Image Settings area, click Edit. b. In the Searchable PDF Defaults area, click Searchable. c. Click Apply. XPS is Microsoft's new electronic paper format, an alternative to PDF. XPS is currently supported as a saved file format in Microsoft Office 2007, with an XPS viewer built into Windows Vista.
Setting up a Remote Template Pool Repository (optional) 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Services folder, then the Network Scanning file folder. 4. Click the Advanced folder, then click Template Pool Setup. 5. For Protocol, use the drop-down menu to select the protocol you will be using to communicate with the template pool server.
Testing Network Scanning (using templates) 1. Go to the machine and press the All Services button. 2. Press the Network Scanning button. 3. See if the template you created is displayed on screen. 4. If it is, press it. If it is not, return to the beginning of this section and repeat the required procedures. 5. Place a document in the document handler and press the Start button located to the immediate right of the Control Panel’s numeric keypad. 6.
Web Service (if available) The Web Service button on the machine, if available, enables users to view Internet or Intranet web servers on the machine’s User Interface, and to send scanned files to web servers through job flow sheets, if the server login and password are valid as entered on the job flow sheet.
Security – Authentication Overview Users Controlled by Authentication Authenticated Users These are users who are registered with the machine. When using a restricted service, authenticated users are prompted to type their user IDs on the authentication screen. Guest Users These are users who are permitted to use the machine using the Guest password set by the System Administrator. Authentication Configuration and related Types No Login Required – Users can access any service without restriction.
Services Managed by User ID Authentication The services that can be managed by user ID authentication vary depending on the selected Authentication mode. The following tables provide a summary of these managed services for each mode.
Effects of Authentication on Job Flow Sheets and Mailboxes When Login to Local Accounts is enabled, even if authentication is not enabled for the copy, fax, scan, or print services, authentication will be required for mailbox and job flow sheet operations. For full details on the effects of Authentication on Job Flow Sheets and Mailboxes, refer to that topic in the Device’s User Guide.
Configuring Remote Authentication When Login to Remote Accounts is enabled, users of the device will be asked to provide a user name and password to be validated by the designated authentication server. If this validation is successful, the machine and any restricted services will be available for individual use. Preparations: 1. Ensure the machine is fully functional on the network. 2. Ensure that the TCP/IP, with DNS/WINS enabled, and HTTP protocols are configured on the device and fully functional.
Configure Remote Authentication for Kerberos (Windows 2000) At your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 3. Click the Properties tab and return to the Security folder. 4.
Configure Remote Authentication for Kerberos (Solaris) At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 3. Click the Properties tab and return to the Security folder. 4.
Configure Remote Authentication for SMB At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 3. Click the Properties tab and return to the Security folder. 4.
Configure Remote Authentication for LDAP Refer to your LDAP server documentation for the full range of information that can be entered into this LDAP dialog to fully support both E-mail applications and authentication using your LDAP server. The path to the LDAP dialog is as follows: At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2.
12. Enter your required number for Maximum Number of Search Results. This is the maximum number of addresses that will appear which match the search criteria selected by the user. 13. Enter the required time to wait for Search Time-Out. Alternatively, you may select Wait LDAP Server Limit. 14. Place a checkmark in the Referral box if you would like the server to refer to additional LDAP servers, when user information is initially unavailable. 15.
Configuring Network Authentication (by a Remote Accounting server) Network authentication uses the user information managed on a remote Accounting server to manage authentication (access) to available machine services. Enable Network Authentication To enable Network Authentication for use with this Device, at your networked workstation, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab.
Configure communications between the Accounting server and the device Refer to the remote Accounting server manufacturer's documentation for the specific procedures to follow to configure communications between the server and the multifunction device. The server will contact the device based upon Accounting service parameters set up at the server, such as the device's IP address and polling frequency. Required network communications and server settings will be stated by the server's manufacturer.
Enable the Accounting option in workstation print drivers Use the Windows Add Printer dialogs to add the multifunction device's print driver to individual, networked workstations. For instructions, if needed, refer to the Print Drivers section of this guide. In the print driver default setting dialogs, locate and then enable the Accounting option.
Configuring Xerox Secure Access (Authentication) Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user authentication with an optional card reader. Users can access the features available at the device once they have been authenticated. Secure Access and Accounting Secure Access can be enabled with Network Accounting or the Xerox Standard Accounting feature for accounting purposes.
Configuring Xerox Secure Access to work with Remote Authentication At Your Workstation: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field, then select [Enter]. 2. Click the [Properties] tab. 3. Select the [Security] folder, then the [Authentication Configuration] link. The Properties tab refreshes and the Authentication Configuration > Step 1 of 2 area appears. 4. In the Authentication Configuration > Step 1 of 2 area: a.
Configure Remote Authentication for Kerberos (Windows 2000) At your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 3. Click the Properties tab.
Configure Remote Authentication for Kerberos (Solaris) At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 3. Click the Properties tab.
Configure Remote Authentication for SMB At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 3. Select the [Properties] tab.
Configure Remote Authentication for LDAP Refer to your LDAP server documentation for the full range of information that can be entered into this LDAP dialog to fully support both E-mail applications and authentication using your LDAP server. The path to the LDAP dialog is as follows: At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2.
12. Fill in the Search Root Entry DN (for example, ou=users, dc=xerox, dc=com), and select All Levels below Root Entry for Scope of Search. 13. In the Referral and Referral Hop Limit boxes, decide whether or not to perform referrals and specify the hop limit. 14. For Server Application, select your application from the drop-down list including Microsoft Active Directory, IBM Lotus Domino, or other Applications. 15.
Enable Specific Xerox Secure Access Settings 1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press Enter. 2. Select the Properties tab. 3. Select the Security folder. 4. In the Security folder, select the Remote Authentication Servers folder. 5. In the Remote Authentication Servers folder, select Xerox Secure Access Settings. 6. In the Xerox Secure Access Settings area: a.
Add the Secure Access to the Server 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s). 2. On Windows 2000 or XP, click Add a Printer. 3. When the "Add Printer Wizard" screen displays, click Next. 4. Select Create a new port and choose Secure Access Port from the Type drop-down menu. (The Secure Access Port becomes available when it is installed, as above).
Configure Color Copy Access for LDAP Group Refer to your LDAP server documentation for the full range of information that can be entered into this LDAP dialog to fully support both e-mail applications and authentication using your LDAP server. Set LDAP Server To set the LDAP server: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2.
LDAP Authentication To set LDAP authentication: 9. Click the Properties tab, click the Connectivity folder, click the Protocols folder, then click the LDAP folder. 10. In the LDAP folder, click the LDAP Authentication link. 11. On the LDAP Authentication page, in the LDAP Authentication box: a.
Authentication System To set Authentication System: 24. Click the Properties tab, click the Security folder, then click the Remote Authentication Servers folder. 25. In the the Remote Authentication Servers folder, click the Authentication System link. 26. On the Authentication System page, in the Authentication Type box: a. In the Authentication System Settings drop-down list box, click or verify LDAP. b. Click Apply, then reboot the device at the prompt.
802.1X Authentication The multifunction device supports 802.1X authentication based on the Extensible Application Protocol (EAP). 802.1X can be enabled for devices connected through both wired and wireless Ethernet networks. As described here, the 802.1X configuration is used to authenticate the multifunction device, rather than individual users. After the device has been authenticated, it will be accessible to users on the network. The administrator can configure the machine to use one EAP type.
Security – Encryption Encryption Service Overview Note: You may have to purchase the Security Kit option to enable encryption with your Device. If you cannot generate a self-signed certificate, or enable SSL/TLS Communication, as stated under Configuration of HTTP Communication Encryption, in this section, contact your Xerox Representative to purchase the option. Types of Encryption Services Available The communication data between the machine and computers on a network can be encrypted.
E-mail Encryption/Digital Signature S/MIME certificates, imported from a Certificate Authority (in PKCS7 format), can be used on the machine’s HTTP server for E-mail Encryption. Note: To import S/MIME certificates, use the Machine Digital Certificate Management hot link in the Security folder on the Properties Page of CentreWare Internet Services.
Configuration of HTTPS (SSL/TLS) Communication Encryption Installation Overview Configuration on the Machine Two methods are available depending on the type of certificate. - Create a self-signed certificate on the machine with Internet Services, and enable HTTPS. This method is used primarily for Server certificates.
Configuring certificates with CentreWare Internet Services Two methods are available to configure certificates with CentreWare Internet Services: creating a selfsigned certificate (for SSL server), and importing a signed certificate from a Certificate Authority. This section describes how to create a self-signed certificate (for SSL server).
Configuration on a Computer The following describes the configuration for a computer. When encrypting communication between a web browser and the machine, enter an address beginning with "https" instead of "http" into the address column in the web browser. Example of the IP address entry https://192.168.1.1/ When encrypting IPP communications (Internet printing), enter an address beginning with "https" instead of "http" as the URL of a printer that is selected from [Add Printer].
Configuration of E-mail Encryption/Digital Signature Installation Overview Configuration on the Machine Import an S/MIME certificate from a Certificate Authority (in PKCS7 format), then configure the certificate on the machine using CentreWare Internet Services. Configuration on a Computer No special configuration is needed for remote computer receipt of encrypted e-mail.
Configuring S/MIME certificates with CentreWare Internet Services To configure S/MIME certificates with CentreWare Internet Services, first enable HTTP communications (as stated under Configuration of HTTP Communication Encryption in this section). Next, import an S/ MIME certificate from a Certificate Authority (in PKCS7 format). Finally, enable S/MIME. 1. Start a web browser. 2. Enter the machine's IP address, beginning with “https,” into the Address box of your web browser, and press the Enter key.
8. Refresh the web browser. 9. Click [+] on the left of Security to display the items in the folder. 10. Configure the certificate. a. Click Trusted Certificates Management. b. Select [Local Device] for Category, [S/MIME] for Certificate Purpose, and then click the Display the List button. If necessary, enter the System Administrator User Name and Password and click OK. c. Place a check mark in the box in front of the Certificate you wish to view details for. d. Click the Certificate Details button. e.
15. Apply the settings. a. Click Apply. b. The right frame on the web browser will change to the machine reboot display. c. Click Reboot Machine. The machine will be unavailable for a short period of time. 16. Configure the settings for S/MIME. a. Refresh the web browser. b. Click [+] on the left of Security to display the items in the folder. c. Click S/MIME Settings and set the following items. Message Digest Algorithm Select a message digest algorithm from [SHA1] or [MD5].
Configuration on a Computer The following describes the configuration for a remote, networked computer. Sending scanned data by S/MIME encrypted E-mail from the machine to a computer An S/MIME certificate MUST be imported, configured, and stored on the machine as stated in this section under Configuring S/MIME certificates with CentreWare Internet Services. When importing the S/MIME certificate, make sure that a root certificate is included for use with the Supported E-mail applications shown below.
Configuration of Scan File Signatures (PDF/XPS Documents) Installation Overview Configuration on the Machine Import a certificate from a Certificate Authority (in PKCS12 format), then configure the certificate on the machine using CentreWare Internet Services. Configuration on a Computer Prepare for verification of the PDF or XPS signature.
Configuring Scan File certificates with CentreWare Internet Services To configure certificates with CentreWare Internet Services, first enable HTTP communications (as stated under Configuration of HTTP Communication Encryption in this section). Next, import a certificate from a Certificate Authority (in PKCS12 format). Finally, set the certificate as a scan file certificate. 1. Start a web browser. 2.
9. Configure the certificate. a. Click on Trusted Digital Certificate Management. b. Select [Local Device] for Category, [Scan File] for Certificate Purpose, and then click the Display the List button. c. Place a check mark in the box in front of the Certificate you wish to view details for. d. Click the Certificate Details button. e. Click the Use this certificate button. f. Click Reboot. The machine will reboot and the setting values will be reflected. 10.
Configuration on a Computer Confirm that the digital certificate being used by the machine to encrypt PDF and XPS files has been imported and is registered on the recipient’s computer. This will assure the ability to conduct two way digital signing of files, should this capability be desired or needed.
IP Sec IP Sec (IP Security) is comprised of the IP Authentication Header and IP Encapsulating Security Payload protocols, that secure IP communications at the network layer of the protocol stack, using both authentication and data encryption techniques. The ability to send IP Sec encrypted data to the printer is provided by the use of a public cryptographic key, following a network negotiating session between the initiator (client workstation) and the responder (printer or server).
Scheduled Image Overwrite A TCP/IP network-connected device can be set to overwrite image data on a scheduled basis. Note: The Image Overwrite will delete all image data from the hard disk! To enable a scheduled image overwrite, perform the following steps: 1. At your workstation: a. Open your Web browser. b. Enter the IP address of the machine in the Address or Location field. c. Press Enter. 2. Click the [Properties] tab. 3. If prompted, type or enter your System Administrator user name and password.
Security – Secure Watermark This procedure enables the System Administrator to set parameters for the inclusion of a Secure Watermark as the background for any documents that are copied or printed on this, or another identical model machine. Secure Watermark works with copy job, client print, mailbox print, media print, incoming fax prints and reports. Note: It is assumed that you have purchased the Security option to enable this feature.
13. Place the copy just made into the document handler of the same, or an identical model, machine, and attempt to make a copy. Note that copying of this document is prohibited.
Security – Secure Print Supported by the device’s print driver, or Internet Services print page, this feature directs the printing of confidential documents, or documents which should not be seen by third parties, to a User Account on the machine. The user can then access his or her Account, with a numeric password, at the device, and privately print out the stored documents. To use the Secure Print feature from the print driver, installed on a networked workstation, perform the following steps. 1.
To use the Secure Print feature from Internet Services, a series of web pages installed on the printer, perform the following steps. 1. On a TCP/IP networked workstation, start your web browser. 2. Enter the IP address of the printer in the address box of the browser and press Enter. 3. Click the Print tab. 4. Scroll down to the bottom of the page to see the Secure Print radio button. 5. Click on the Secure Print radio button to enable it. 6. Enter a User ID (such as 001). 7.
Xerox Standard Accounting Overview When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, print, fax and scan jobs that a user can perform. Administrators can print a report which contains all XSA data.
Enable Xerox Standard Accounting (from Internet Services) At your Workstation 1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press Enter. 2. Click the Properties tab. 3. Select the Accounting folder, then click the Accounting Configuration hot link. 4. Select Xerox Standard Accounting from the Accounting Type drop-down list.
Create a Group Account 1. On the Properties tab of Internet Services, click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 2. Click the Group Accounts link to create a new group account. 3. In the Group Accounts Account ID box, enter an ID for the new group account (for example 001). The Group Account can be numeric values up to a maximum of 32 characters. Group Account ID's must be unique. 4.
Create a User Account and Set Usage Limits Note: At least one group account must be created before you create user accounts. 1. On the Properties tab of Internet Services, click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 2. Click the Manage Accounting link. 3. Click the Add New User button. 4. Enter an ID for the user. The user ID can contain alphanumeric characters to a maximum of 32 characters (for example: A10). User ID's must be unique. 5.
Maximum Usage Limits and Resetting Individual Usage Limits The first time a user logs into the device after they have reached their maximum usage limit, a message displays on the user interface. The message notifies the user that they have reached their limit for the feature. Users will not be unable to use the feature until their limit is reset. If the user performs a copy job at the machine, and mid way through the job their limit is exceeded, the job will not continue.
Using XSA at the machine When you enable XSA, users must enter a valid user name at the machine to access any services to which access restriction has been applied. Refer to Enable Xerox Standard Accounting in this section for the specific service restricting procedure. At the Machine 1. Press the All Services button, if necessary, to display all the available service buttons. 2. Press any button representing a service to which restricted access has been applied. 3.
Resetting Usage Data At your Workstation 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 4. Click the Report and Reset link. 5. To reset all usage data to zero, click the Reset Usage Data button. 6. Click OK to confirm.
Print a Usage Report At your Workstation 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 4. Click the Report and Reset link. 5. Click the Generate Report button. 6. Follow any additional displayed prompts to save the XSA Report.csv (comma separated value) file to your workstation.
Enable XSA in your Print Drivers Refer to the driver documentation for the steps to follow to enable XSA in your print drivers.
Backing Up XSA data and settings and Cloning to another device The Cloning feature enables you to copy settings, including Xerox Standard Accounting (XSA) settings and account information, to a file on your workstation or Server. You can then use this file to restore the data and settings on the same machine or to clone other machines. You can only clone XSA settings to another Xerox device that supports the XSA feature. The Clone feature will create a .
To Restore Settings or Clone Settings to another Machine Note: This procedure will cause the machine to reboot and will be unavailable over the network for several minutes. Note: All machines must have the same version of software for the .dat file to be accepted 1. Open your web browser and enter the TCP/IP address of the machine that you wish to restore or clone the settings to. Press Enter. 2. Click the Properties tab. 3. Click the General Setup folder, then Cloning. 4.
Audit Log Overview With TCP/IP and HTTP-based processes running on the device, exposure to access attacks, eavesdropping, file tampering, service disruption, and identity (password) theft is significantly increased. The Audit Log, regularly reviewed by the Security Administrator, often with the aid of third party analyzing tools, helps to assess attempted security breaches, identify actual breaches, and prevent future breaches.
Annotation (Bates Stamping) Overview Adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. An Annotation button is accessed by pressing the Copy button on the device's Main (All Services) screen, then by pressing the Output Format tab. Bates Stamping is one of the selections available by pressing the Annotation button. Bates Stamping is used in the legal profession to sequentially number or date/time-mark documents as they are scanned and copied by the system.
Configuring a precise Bates Stamp location (if available) 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3. Press the rectangular Enter button on the touch screen. 4. Press the Machine Status button. 5. Touch the Tools tab. 6. Press Copy Service Settings. 7. Press Copy Control. 8. Press the down arrow to scroll to the Bates Stamping selection lines. 9.
Media Card Reader Overview The Media Card Reader is available as an optional kit for the WorkCentre 328/7335/7345. If the Media Card Reader is installed on the WorkCentre 7328/7335/7345, image data (Exif) taken by digital cameras and document files (PDF, TIFF) can be printed by the WorkCentre 7328/7335/7345. For further information, refer to the Media Card Reader User Guide. Note: “Exif” is a file format that embeds information required to print data in an image taken by digital cameras.
Important Notes and Restrictions • MagicGate Memory Stick is not supported. • Image files other than files in Exif format (JPEG and TIFF files created on computers) cannot be printed. • If an image file in Exif format is edited or saved on a computer, the file format is changed and no longer remains in Exif format. • Do not save image files and document files in the same medium. • A media card containing over 900 files may not be detected properly.
Media Print Text Tab The Media Print Text tab allows you to select from a variety of printing options. The options for the Media Print Text tab include: • Output Color – you can choose Color or Black & White. • Paper Supply – choose the paper tray to be used as a source when printing. • 2 Sided Printing – choose 1 Sided, 2 Sided (Flip on long edge), or 2 Sided (Flip on short edge). • Multiple-Up – choose from Off, 2 Pages Up, or 4 Pages Up.
Index Print The Index Print button allows you to print a collection of miniature (30mm x 40mm) images onto one page from the files on the media card. When you select the Index Print button, you will only be able to specify the number of copies printed. All other printing options remain at their previous settings. Advanced Settings The Advanced Settings tab allows you to select from a variety of printing options. You can choose to set Bitmap Smoothing to On or Off on this tab.
USB Printing Overview The USB Printing is available as an optional kit for the WorkCentre 7328/7335/7345. If the Media Card Reader is installed on the WorkCentre 7328/7335/7345, image data (Exif) taken by digital cameras and document files (PDF, TIFF) can be printed by the WorkCentre 7328/7335/7345. Note: “Exif” is a file format that embeds information required to print data in an image taken by digital cameras.
• If characters not supported by the machine are used in file names, the file names will not be displayed on the screen. • Characters up to 255 can be recognized as a file name. However, not more than 100 characters will be displayed.
Selecting and Printing Text Files To Select and Print Text Files: 1. Insert the USB drive into the USB slot. 2. Press the All Services button. 3. Touch the Media Print – Text icon. 4. After the files are imported, touch the appropriate button. You can choose from: • Select All • Select From List • Select Range 5. Touch the Media Print Text or Advanced Settings tabs as required to change any appropriate print settings. 6. Touch the file to be printed. 7. Press the Start button.
Selecting and Printing Photo Files To Select and Print Photo Files: Note: The photo files MUST be in the format that they were stored in on the camera. Copy the folder, (for instance, a DCIM folder) to the USB drive. 1. Insert the USB drive into the USB slot. 2. Press the All Services button. 3. Touch the Media Print – Photos icon. 4. After the files are imported, touch the appropriate button. You can choose from: • Select All • Select From List • Select Range 5.
Thumbnail Preview Thumbnail Preview is an optional feature and may not be available on your machine. Review the instructions that are included in the Thumbnail kit. To view a thumbnail preview and print a document 1. At the device, select [All Services]. 2. Select [Send from Mailbox] icon. 3. Select [Mailbox Name]. A list of Mailbox Names are displayed with a number association. The numbers are used as identifiers for commonly used mailboxes.
Hard Disk Data Encryption The controller hard disk data encryption is enabled by default on your WC 7300 series product. This encryption feature provides an additional level of data security on the device, while operating at a low level within the operating system. The impact on performance is very small. Note: Enabling or disabling disk encryption will result in a system reboot and a hard disk initialization.
Internet Services Enable Internet Services (HTTP) Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation.
Internet Services (HTTP) Enablement 1. Press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for Internet Services Enablement. The available settings are Enabled or Disabled. In order to use Internet Services, this setting MUST be enabled. 4. To change settings, press your setting of choice, then press the Save button. 5.
Overview Internet Services is the embedded HTTP server application that resides in the Device. Internet Services allows you to access Device configuration and connectivity tools using a web browser. To access the Device's Internet Services from your workstation, set your browser so that it will not try to access the Device through a proxy server.
Status Tab The Status tab allows you to retrieve the status of the Device’s Trays and Consumables. Click either the Trays or Consumables hot link to view the status of the desired item. Click the General hot link for a general description of the machine currently being communicated with. Click the Refresh button at any time to refresh the status screens. Note that this Tab also contains a handy Reboot Machine button, enabling remote rebooting of the Device, when needed.
Jobs Tab Clicking the Jobs tab allows you to view the current job queue, as well as a history of processed jobs. Click on the Active Jobs hot link to view the current job queue. If you click on the folder labeled Job History List you will see the Job History hot link which, when clicked, displays a list of jobs that have been processed from the dates indicated on the screen. The list includes jobs that have been printed, copied, and scanned.
Print Tab The Print tab features the Job Submission hot link. Job Submission allows you to send print-ready jobs to the Device. Note: The print-ready jobs must be in a file format that the Device recognizes (PostScript files with a .ps file extension, for example). Delivery methods include Immediate Print, Proof Print, Delayed Print, and Secure Print. For information on Secure Print, refer to the Security – Secure Print topic in this guide. Use the Browse… button to locate your printready job.
Scan Tab Includes the Mailbox, Job Templates, and Job Flow Sheets hot links. The Mailbox link lets you create individual mailboxes into which you can direct scanned documents. These documents can then be retrieved and printed, either at the device or locally at your workstation, as explained in the Scanning to the Device’s Hard Drive (Mailbox) topic.
Properties Tab The Properties tab allows you to configure the Device's numerous job processing, options support, and network communications settings. The Directory Tree on the left side of the screen consists of individual hot links, mixed in with a number of file folders, including nested folders and links. Note: Internet Services is being enhanced to make it more consistent with similar Xerox products.
The Power Saver Settings hot link displays the settings for low power mode and sleep mode. Low Power Mode is selectable from 1 to 240 minutes. Sleep Mode is selectable from 1 to 240 minutes. To have the Device register changes made to any settings, click the rectangular Apply button. The Stored Document Settings hot link enables you to set a minimum passcode length for jobs stored on the device.
• Receive E-mail • E-mail Notification Service • Internet Services • FTP Client • IPP • UPnP Discovery • WebDAV • Bonjour • WSD • SOAP 247
Physical Connections subfolder The file folder, labeled Physical Connections, contains Ethernet, Parallel Port (if available), and USB (if available) hot links. Note that the Parallel Port and USB hot links need an optional kit installed before they can be displayed. Click on the Ethernet hot link to view or change Ethernet (speed) Settings from a drop-down selection list.
Services Folder This folder contains several subfolders. The Printing subfolder contains a hot link labeled Print Mode, and another sub-folder labeled Language Emulations. Click on the Print Mode hot link to set the Page Description Language emulation used by the Printer's Input Ports displayed on the screen. Depending upon the Ports enabled at the Device, the list of Ports will include: Parallel, AppleTalk (with PostScript), SMB, LPD, IPP and Port 9100.
Services Folder (continued) The Network Scanning subfolder is used to set up Network Scanning using Templates, as stated in this guide in the topic of the same name. The Machine Software Subfolder currently contains two hot links: Upgrades and Manual Upgrade. The Upgrades hot link provides the Enabling control for software upgrades. The Manual Upgrade hot link provides the ability to manually perform software upgrades, after enabling through the Upgrades link.
Security folder This file folder now contains the contents found in previous products in the Security folder. The Authentication Configuration hot link is used for setting up the machine with local and remote Authentication, and for the use of Authentication in conjunction with Accounting methods. The folder also contains a hot link for Audit Log settings, as well as a link for setting up the details of the log in used by users to access device services.
Support Tab The Support tab provides a Software Upgrade hot link, and displays System Administrator and Xerox Support information. By clicking on Change Settings, the displayed information can be modified as desired.
Additional Details of some Properties Tab features Setting TIFF (and other PDL) Processing Properties To set the Printer's default TIFF / JPEG, PostScript, PCL, or HP-GL/2 processing properties, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the folder in the directory tree labeled Services. 4.
Setting PDL Emulations To set the PDL (Page Description Language) Emulations, used by the Device's Input Ports, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the folder in the directory tree labeled Services. 4. Click the folder labeled Printing. 5. Click on the folder labeled Language Emulations to see the Page Description Languages currently supported by system software.
Banner Sheet Printing When documents are sent to print at the machine, a banner sheet is printed identifying the PC that sent the print job. The banner sheet is printed on paper from a selected tray. When the selected tray is empty, the device will automatically switch to another tray with the same size paper and print the banner sheet from that tray. The device will continue to print banner sheets from this secondary tray until the selected tray is refilled.
Set the Ethernet Speed 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Connectivity folder, then the Physical Connections folder. 4. Click the Ethernet hot link. 5. Select your network speed from the drop-down list. 6. Click the Apply button to accept the changes, or the Undo button to return the settings to their previous values.
Configure TCP/IP Settings 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4. Select TCP/IP in the directory tree. 5. Review the available selections as displayed on your screen and explained in the TCP/IP Configuration Selection List, below. 6.
TCP/IP Configuration Selection List As displayed on your screen, the following selections are available for TCP/IP Configuration. IP Mode Select the IP Mode that applies to your network environment. General Host Name. The default entry assures a name that is unique to this device on the network. IP Address Resolution. Use this drop-down menu to select the method to use to assign IP Addresses. Select Static, DHCP, RARP, BOOTP, or DHCP/Autonet.
Configure LPD 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4. Select LPD in the directory tree. 5. The available selections include: Port Number, with a default value of 515. As this is the port for the TCP Spooler assigned by the IANA (Internet Assigned Numbers Authority), the default value should not need to be changed.
Configure SNMP It is possible to remotely define and modify GET (Read Only), SET (Read/Write), and Trap SNMP (Simple Network Management Protocol) community names for the Device. You can also enter the System Administrator's Name here for packet identification purposes. SNMP Community Name properties that can be configured Community Name (Read Only)—This is the password for SNMP GET requests from the SNMP Manager to the Agent in the Device.
Configure Microsoft Networking (also known as SMB) For full instructions on configuring this device for Microsoft Networking, refer to the Microsoft (NetBIOS over IP) Networks topic in the NOS Selection section of this guide.
Configure IPP 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4. Select IPP in the directory tree. 5. The available selections include: Port Number Static Display, with a default value of 631. This is the port number assigned by IANA (Internet Assigned Numbers Authority. Additional Port Number entry box.
Modify the HTTP (Internet Services) Settings 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4. Select HTTP in the directory tree. 5. The available selections include: Port Number entry box. The default value is Port 80, which is the HTTP Port number assigned by the IANA (Internet Assigned Numbers Authority).
Configure WSD (Web Services on Devices) As stated by Microsoft, WSD is Microsoft’s implementation of the Devices Profile for Web Services (DPWS) standard, a specification that enables devices, such as printers, cell phones, cameras, and home entertainment centers, to use standard Web-based protocols (HTTP and UDP) to discover one another, advertise their services over the IP (versions 4 or 6) network, and report on their operational status.
Configure Port 9100 (Raw Printing) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4. Select Port 9100 in the directory tree. (1) 5. The available selections include: TCP Port Number, with a default value of 9100. This does not need to be changed. A TBCP Filter checkbox (displayed when PostScript is enabled).
IP Filtering (IP Address Restriction) Using Internet Services, access to the Device's Services can be restricted by Host IP Address. To restrict device access, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of the Security file folder. 4. Select IP Filtering. 5.
Configure EtherTalk (AppleTalk) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4. Select EtherTalk in the directory tree. Note: If EtherTalk is NOT displayed in the Properties Tab directory tree, click the Port Settings hot link in the directory tree.
E-mail, SMTP, and POP3 Settings The Protocols hot links for SMTP, and POP3, and the E-mail subfolder under the Services folder (on the Properties page of Internet Services) can be used instead of the settings at the machine’s User Interface, to configure E-mail scanning with the machine. For complete information on required E-mail settings, refer to the Scan to E-mail topic in the Options section of this guide. To have the Device register changes made to any settings, click the rectangular Apply button.
Bonjour (if available for selection) Bonjour, also known as zero-configuration networking, supports communicating with other devices using 169.254/16 IPv4 addressing, over the same physical or logical link (such as in ad hoc, or isolated (nonDHCP) networks). When the Bonjour protocol is enabled on ALL communicating devices, and those devices are connected, Host names of the individual devices will be resolved to IPv4 addressing, without the use of a DNS server, and IP communications can then take place.
Troubleshooting General Troubleshooting Procedure 1. Make sure that the machine is switched ON and that the Main screen (typically the All Services screen) is displayed. Note: The actual screen displayed as the Main screen is selectable. To determine the screen you would like displayed, press the Log In / Out button, enter the Administrator password (default of 11111), press Enter, and press the Machine Status button. Press the Tools tab.
5. At any networked workstation, or at your laptop connected to the Device with a crossover cable, open your Web browser and enter the TCP/IP address of the Device (as shown on the Configuration Report) into the Address or Location field. Press Enter. If the HTTP port is enabled at the Device, you should see the Internet Services series of web pages. Note that depending upon Authentication and Encryption settings, you might also see an Administrator Log In prompt, or a Digital Certificate prompt.
TCP/IP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network. Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling for Token Ring networks.
At the workstation, perform these tasks: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device. If NOT, make sure that your web browser is not set to use a proxy server and repeat the procedure. If unsuccessful, perform the next step. 2.
5. If the correct Port is being used by the driver but you are still unable to print, perform the following procedure. In Windows 2000/XP, follow the instructions for TCP/IP Peer to Peer (LPR) Printing, under the Print Drivers Tab of this guide, to verify that Print Services for Unix are installed in the workstation. 6. Note that access to this Device's Services can be restricted by Host IP addresses.
NetBIOS over IP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.
At the DNS or WINS Server Refer to the Server Operating System documentation for the appropriate procedure to use to enable Host name to IP address resolution on the Server. Make sure that the Device's TCP/IP (internet) Host Name and NetBIOS (SMB Host) Name (which should be identical for DNS) is being mapped to an IP Address on the Server. Refer to the Device's Configuration Report and verify that the Device's TCP/IP Host and NetBIOS (SMB Host) Names continue to match the entries in the Server's database.
At the workstation, perform these tasks: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device. If NOT, make sure that your web browser is not set to use a proxy server and repeat the procedure. If unsuccessful, perform the next step. 2.
5. From your Workstation's Desktop, click Start/Settings/Printers (Start/Printers and Faxes in XP), right mouse click on the Printer's icon and select Properties. From the Ports Tab (Windows 2000) determine the Port that the driver is using to print through. For peer to peer communications, the port name should match the SMB Host name of the Device as shown on the Configuration Report.
IPP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network. Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling for Token Ring networks. 3.
At the Windows 2000 workstation, perform these tasks: Note: As IPP (the Internet Printing Protocol) is supported by all Windows 2000 workstations, the following procedure is written specifically for Windows 2000. The IPP printing "service" is available for other workstation operating systems through downloads from the Microsoft web site. In general, troubleshooting procedures for other operating systems will be similar to this one. 1.
4. If Web browser and Ping Tests are successful but you are still unable to print to the Device, verify that the driver is using an IPP Port to print through. From the Windows desktop, select Start, Settings, Printers (Start/Printers and Faxes in XP), right click on the Printer's icon, and select Properties. Select the Ports Tab and verify that the IPP Port being printed through matches the IP Address, or fully qualified Domain Name, of the Printer.
EtherTalk Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network.
At the Macintosh workstation Verify that the Printer is visible in the Chooser. If it is NOT, install the Driver and PPD file as stated in the EtherTalk (AppleTalk) Peer to Peer Printing topic of the Print Drivers section of this guide.
Scanning to Hard Drive Troubleshooting Use the following check list to troubleshoot your network communication problem. Before you start It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device. If you did not, contact your Xerox Representative to purchase this option. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2.
Print a Configuration Report at the Device and perform these tasks: 1. Under the Ethernet Rated Speed data label on the Report, verify that your communications speed is correctly set for your network and that you have a MAC address listed. The driver for your NIC works at the Media Access Control (MAC) layer of the protocol stack. If no MAC address is shown, you have either a bad NIC or no NIC at all. Replace or install the Network Interface Card. 2.
At the Workstation 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device. If NOT, make sure that your web browser is not set to use a proxy server and repeat the procedure. If unsuccessful, perform the next step. 2.
Published by: Xerox Corporation GKLS East Coast Operations 800 Phillips Road, Building 0845-17S Webster, New York 14580-9791 United States of America Translated by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU UK Copyright 2007 by Xerox. All rights reserved.
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