User Guide ME3612E4-2
© 2006 by Fuji Xerox Co., Ltd. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. Xerox®, The Document Company®, the digital X® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation.
Table of Contents 1 Before Using the Machine ...................................................................15 Xerox Welcome Center ..........................................................................15 Serial Number....................................................................................15 Languages Displayed on the Touch Screen ..........................................16 Conventions ...........................................................................................
2 Product Overview.................................................................................33 Machine Components ............................................................................33 System Controls.....................................................................................36 Services and Features ........................................................................... 37 Power On/Off .........................................................................................
Book Copying ....................................................................................63 2 Sided Book Copy ............................................................................64 Original Size ......................................................................................65 Edge Erase ........................................................................................66 Image Shift.........................................................................................
iFax Comment ...................................................................................98 General Settings - Fax/Internet Fax .......................................................99 Lighten/Darken ................................................................................100 2 Sided Originals .............................................................................100 Original Type ...................................................................................101 Resolution..........
Scan to Mailbox....................................................................................125 Network Scanning ................................................................................126 Scan to FTP/SMB.................................................................................127 Transfer Protocol .............................................................................128 Address Book ..................................................................................128 Browse....
Emulation Parameters..........................................................................156 PCL Emulation.................................................................................156 HP-GL/2 Emulation..........................................................................159 PDF Direct Printing..........................................................................163 8 CentreWare Internet Services ...........................................................165 Target Computers.............
1. Entering the System Settings Mode ............................................219 2. Customizing the Settings .............................................................220 System Settings ...................................................................................220 Common Settings.................................................................................220 Machine Clock/Timers .....................................................................221 Audio Tones..........................
Fax Mode Settings ...............................................................................271 Screen Defaults ...............................................................................271 Fax Defaults .................................................................................... 272 Fax Control ......................................................................................273 File Destination/Output Destination .................................................
Stored Documents................................................................................308 Secure Print .....................................................................................308 Sample Print ....................................................................................309 Delayed Print ...................................................................................310 Public Mailbox..................................................................................
Document Glass and Document Feeder Glass ............................... 354 Document Feeder Rollers................................................................354 Replacing Toner Cartridges .................................................................355 Replacing the Black (K) Toner Cartridge.........................................356 Replacing the Color (CMY) Toner Cartridges..................................358 SMart Kit (Customer Replaceable Units) .............................................
Paper Supply........................................................................................435 Paper Output ........................................................................................436 Electrical Specifications........................................................................438 Specifications for the Fax Feature........................................................438 17 Glossary ..............................................................................................
Xerox WorkCentre 7132 User Guide
1 Before Using the Machine Welcome to the Xerox family of WorkCentre products. This User Guide provides detailed information, technical specifications and procedures for using the integral features of the machine. Xerox Welcome Center If you need assistance during or after product installation, visit the Xerox website for online solutions and support. http://www.xerox.com/support If you require further assistance, contact our experts at the Xerox Welcome Center.
1 Before Using the Machine Languages Displayed on the Touch Screen You can change the languages in the following two ways. To change the language for temporary use, press the button on the control panel, then select the required language. NOTE: The language returns to the default language after rebooting the machine. To change the default language, enter the System Settings mode, select [Common Settings], then select [Screen/Button Settings].
Conventions LEF Orientation SEF Orientation Paper feed direction Paper feed direction Text in [Square Brackets] Indicate that these are names of the screens, tabs, buttons, features and option categories on the screen. They are also used when referring to file and folder names on a PC. For example: • Select [Original Type] on the [Image Quality] screen. • Select [Save].
1 Before Using the Machine For example: CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure. Notes Notes are statements that provide additional information. For example: NOTE: If the document feeder is not fitted to the machine, this feature is not available. Related Information Sources The following additional sources of information are available for the machine.
Safety Notes The safety and environment testing and performance of this product have been verified using Xerox materials only. WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized Service Provider for more information. Warning Markings All warning instructions marked on or supplied with the product should be followed.
1 Before Using the Machine performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances. WARNING - Electrical Safety Information Z Only use the power cord supplied with the equipment. Z Plug the power cord directly into a grounded electrical outlet easily accessible. Do not use an extension cord. If you do not know whether an outlet is grounded, consult a qualified electrician.
Safety Notes Laser Safety Information CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.
1 Before Using the Machine • Never locate the equipment near a radiator or any other heat source. • Never push objects of any kind into the ventilation openings. • Never override or “cheat” any of the electrical or mechanical interlock devices. • Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately.
Regulatory Information Radio Frequency Emissions United States, Canada, Europe This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
1 Before Using the Machine January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility. March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your authorized local dealer.
Regulatory Information You may safely connect the machine to the following standard modular jack: USOC RJ11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details. The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.
1 Before Using the Machine user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should make sure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
Environmental Compliance Environmental Compliance USA Energy Star® As an ENERGY STAR® partner, Xerox Corporation/Fuji Xerox has determined that the basic configuration of this product meets the ENERGY STAR® guidelines for energy efficiency. The ENERGY STAR® and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR® Office Equipment Program is a team effort between U.S.
1 Before Using the Machine About License JPEG Code Our printer software uses some of the codes defined by the Independent JPEG Group. Heimdal Copyright © 2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Illegal Copies Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
1 Before Using the Machine 9. Selective Service Induction Papers that bear any of the following Registrant's information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc.
Product Recycling and Disposal Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.
1 Before Using the Machine In some Member States when you purchase new equipment your local retailer may be required to take back your old equipment free of charge. Please ask your retailer for information. Other Countries Please contact your local waste authorities and request disposal guidance.
2 Product Overview This machine is not simply a conventional copier but a digital device capable of copying, faxing, printing and scanning, depending on the configuration. The touch screens shown in this manual are from a fully configured machine to cover all the features. The content of the touch screens may vary slightly depending on Key Operator settings and machine configuration. The button names and icons on the control panel also vary depending on machine configuration.
2 Product Overview Ethernet USB2.0 Office Finisher Tray Office Finisher (Optional) Tray 3 Tray 2 Tandem Tray Module (Optional) Telephone socket Located at the back of the machine. The telephone socket is used to connect to the fax kit. USB 1.1 (Host) Port Located at the back of the machine. This port is used to connect to the fax kit. USB 1.1 (Device) Port Located at the back of the machine. This port is used to connect to a PC for software update downloads. USB 2.
Machine Components Integrated Office Finisher (Optional) Integrated Office Finisher Center Tray Staple Cartridge Integrated Office Finisher Allows you to staple or sort copies automatically. The Integrated Office Finisher Center Tray can hold 500 sheets of 24 lb bond or 90 g/m2 paper in Letter/A4 size or smaller. Duplex Module Allows you to make double-sided copies. The Duplex Module can be used when paper is supplied from Tray 1, 2, or 3.
2 Product Overview System Controls The following diagram shows the names and functions of the buttons on the control panel. 1 2 3 4 5 13 6 14 12 7 15 8 16 11 10 9 Button Function 1 Displays the log-in screen to enter the [System Administrator Menu] screen, or when the Authentication feature is enabled. DO NOT press this button again, after you have logged in. This will log you out immediately. 2 This button is non-functional on this machine.
Services and Features Button Function 12 <*(asterisk)> Indicates the special character used in a fax number and designates a group code. Also allows you to specify an F Code or a password. 13 Displays the [All Services] screen for selection of all the available services on the machine. 14 Returns the display to the previous copy, fax, or scan feature screen when the [Job Status] screen or [Machine Status] screen is selected.
2 Product Overview Fax Allows you to fax documents in various ways. For example, you can send documents in a reduced or enlarged format, or specify destinations using the Address Book or speed dialing features. For more information, refer to the Fax/Internet Fax chapter. Internet Fax Allows you to send and receive faxes over the Internet or intranet. Internet Fax provides reduced cost of transmissions compared to the use of a conventional phone line.
Ground Fault Interrupter (GFI) 1. Press the power switch to the position. NOTE: If the machine does not start up, check that the RESET button on the back of the machine is in the reset position (depressed). Powering Off Before turning the power off, wait at least 5 seconds after all copy or print jobs have completely finished. When you switch off the machine, it remains on for approximately 10 seconds while it stores files on the hard disk drive and prepares for shutdown.
2 Product Overview Before using the machine, press the TEST button. If the GFI is working properly, the RESET button should pop up. If it does, press the RESET button. NOTE: If the RESET button pops back up when you press it, or if power is not restored by this procedure, contact the Xerox Welcome Center. Power Saver Modes The machine has energy saving features that significantly reduce power consumption during periods of inactivity.
Changing the Default Time Settings is pressed, or a fax or print job is received by the machine. The factory default setting of 60 minutes is customer changeable within the range of 1 to 240 minutes, and must be longer than the Low Power Mode time value. The time specified for entering the Sleep Mode will be counted from when the machine enters the Low Power Mode. For more information, refer to Auto Power Saver in the Setups chapter on page 222.
2 Product Overview 5. Select [Common Settings] on the [System Settings] screen. 6. Select [Machine Clock/Timers] on the [Common Settings] screen. 7. Select the required option. 8. Select [Change Settings]. 9. Change the required setting. Use the scroll bars to switch between screens. 10. Select [Save]. Modes Use the buttons to access the screens which allow you to select features, monitor the status of jobs and obtain general information on the machine. There are four buttons on the machine.
Job Interrupt All Services Use this button to access all the services available on the machine. NOTE: The arrangement of service icons displayed on the screen can be changed by the Key Operator. 1. Press the button on the control panel. Features Use this button to go back one previous screen. If you are using the [Job Status] screen or [Machine Status] screen, press the button to return to the previous copy, fax, and scan feature screen.
2 Product Overview 1. Press the button on the control panel. 2. Enter the commands for the new job you require. 3. Press the button on the control panel. 4. To restart the interrupted job, press the button again, and press the button. button NOTE: Interrupted jobs cannot be promoted, released or deleted in the Print Queue. Recycled Paper The use of recycled paper in the machine benefits the environment with no degradation in performance.
3 Copy This chapter contains information on the copy screens and the features available. NOTE: Some of the features described in this chapter are optional, and may not apply to your machine configuration. Copying Procedure This section describes the basic copy procedure. Before making copies on the machine, confirm what is to be copied and the number of copies required. Follow the steps below. 1. Load the Documents – page 45 2. Select the Features – page 47 3. Enter the Quantity – page 48 4.
3 Copy Document Feeder The document feeder can hold up to 50 sheets of plain paper (16-32 lb bond or 38128 g/m2). The document can be any size of 125-297 mm (4.9-11.7 inches) for width and 115-432 mm (4.5-17 inches) for length, and the standard sizes of A5-A3 (5.5" x 8.5" to 11" x 17") SEF. Make sure the documents are in good condition, and remove all staples or paper clips before loading. The document feeder senses standard sizes, or you can manually enter a size using the [Layout Adjustment] tab.
Copying Procedure Document Glass The document glass is used for a single page or bound document up to 297 mm (11.7 inches) for width and up to 432 mm (17 inches) for length. NOTE: Before you place the document on the document glass, make sure that the touch screen is ready. If you place the document on the document glass before the touch screen is ready, the paper size may not be detected correctly. 1. Raise the document feeder or the document glass cover. 2.
3 Copy NOTE: If the Authentication feature is enabled, you may be required to enter the user ID and password (if one is set up). If you need assistance, contact the Key Operator. 3. Select the button for the feature required. If [More] is selected, select [Save] to confirm the selected feature or [Cancel] to return to the previous screen. If necessary, select one of the tabs, and configure the copy settings. For information on the individual tabs, refer to the following.
Copying Procedure 5. Confirm the Copy Job in the Job Status 1. Press the button on the control panel to display the [Job Status] screen. The queued copy job will be displayed. If no job is displayed on the touch screen, it may have already been processed. For more information, refer to Current and Pending Jobs in the Job Status chapter on page 306. Stop the Copy Job Follow the steps below to manually cancel the activated copy job. 1.
3 Copy Copy This section describes the basic features for a copy job on the [Copy] screen. For information on the features available, refer to the following. Output Color – page 50 Reduce/Enlarge – page 51 Paper Supply – page 52 2 Sided Copying – page 53 Copy Output – page 54 1. Press the button on the control panel. 2. Select [Copy] on the touch screen. Ensure that the [Copy] tab screen is displayed. 3. Select the required features.
Copy Reduce/Enlarge This feature allows you to reduce or enlarge copies by a specified ratio within the range of 25–400%. 1. Select the [Reduce/Enlarge] feature on the [Copy] screen. Reduce/Enlarge Displays the [Reduce/Enlarge] screen. [Reduce/Enlarge] Screen Allows you to select or specify the reduction/enlargement ratio for both the width and length. 1. Select [Reduce/Enlarge] on the [Copy] screen. 2. Select the required option. 3. Select [Save].
3 Copy • XY - Specifies the same ratio adjustment for the width and length at the same time. NOTE: When [Auto %] is selected, Tray 1 is selected automatically, even if [Auto] is selected in [Paper Supply]. Paper Supply The available paper trays are displayed on the touch screen together with the media size and orientation preset for each tray. When changing the size or type of media in the tray, the tray must be reprogrammed by the Key Operator to match the media being loaded.
Copy [Tray 5 (Bypass)] Screen You can temporarily use the bypass tray to load paper that is unavailable from the preprogrammed trays. Up to a 10 mm or 0.4 inch stack of paper (approximately 95 sheets of 80 g/m2 paper) can be loaded into the bypass tray. 1. Select [Bypass Tray] on the [Paper Supply] screen. 2. Select the required option. 3. Select [Save]. Paper Size Displays the [Tray 5 (Bypass) - Paper Size] screen.
3 Copy [2 Sided Copying] Screen Allows you to select the 2 sided copying options, document feed direction and original orientation. 1. Select [More] for the [2 Sided Copying] feature on the [Copy] screen. 2. Select the required option. 3. Select [Save]. NOTE: When using the document glass for [1 J 2 Sided] or [2 J 2 Sided], the machine will display a message when it is ready to scan the next document. 1 J 1 Sided Makes single-sided copies from single-sided documents.
Copy 1. Select a preset button or [More] for the [Copy Output] feature on the [Copy] screen. More Displays the [Copy Output] Screen. [Copy Output] Screen Allows you to select the staple position, sorting method for your output, and specify the output tray. 1. Select [More] for the [Copy Output] feature on the [Copy] screen. 2. Select the required options. 3. Select [Save]. NOTE: When Integrated Office Finisher is installed, the items displayed on the touch panel are different from what is shown above.
3 Copy • Uncollated - Delivers the copies in stacks based on the number of copies required for each document. For example, two copies of a three-page document are delivered in the order 1-1, 2-2, 3-3. Stapling is not available when [Uncollated] is selected. • With Separators - Delivers the copies in stacks, based on the number of copies required for each document, with a separator between each stack. Select the [Paper Supply] button to specify the paper tray containing the separator paper.
Image Quality Original Type This feature allows you to copy at optimum image quality by selecting the type of the original documents. 1. Select [Original Type] on the [Image Quality] screen. 2. Select the required option. 3. Select [Save]. Auto Automatically selects the type of the original document. The original type settings are setup by the Key Operator. Photo & Text Select this option to copy documents that contain both text and photographs.
3 Copy Image Options This feature allows you to adjust the brightness, sharpness, and color saturation levels for copying documents. 1. Select [Image Options] on the [Image Quality] screen. 2. Select the required levels. 3. Select [Save]. Lighten/Darken Allows you to adjust the copy density using seven levels between [Lighten] and [Darken]. The color copy density increases the nearer the level is to [Darken], and decreases the nearer the level is to [Lighten].
Image Quality Contrast Adjusts the contrast of copies. • Auto Correction - Automatically adjusts the brightness and color settings to enhance the contrast of the original. This function is only available for documents placed on the document glass. • Manual Contrast - Allows you to adjust the copy output contrast manually using five levels between [More Contrast] and [Less Contrast].
3 Copy Dual Color Separates the document into specified source colors and all other colors, and then maps them to a specified target area color and a specified non-target area color, respectively, to create dual-color copies. • Source Color - Displays the [Source Color] screen. • Target Area Color - Displays the [Target Area Color] screen. • Non-target Area Color - Displays the [Non-target Area Color] screen. Single Color Specifies a single output color to create single-color copies.
Image Quality [Non-target Area Color] Screen Allows you to select the target color to replace the source color outside the target area. You can select from the same seven fixed and six custom colors as for the target area. The custom colors are set up by the Key Operator. 1. Select [Dual Color] on the [Color Effects] screen. 2. Select [Non-target Area Color]. 3. Select the required option. 4. Select [Save]. [Color] Screen Allows you to select the output color when making single-color copies.
3 Copy Color Shift This feature allows you to adjust the hue of the colors to be reproduced in the copy by a maximum of two levels in two directions. All colors in the document are shifted by the same amount. The color of the original document is represented by the [Before] slider on the [Color Shift] screen, and the color of the output copy is represented by the [After] slider.
Layout Adjustment Layout Adjustment This section describes the layout adjustment features for copying. For more information on the features available, refer to the following. Book Copying – page 63 2 Sided Book Copy – page 64 Original Size – page 65 Edge Erase – page 66 Image Shift – page 66 Image Rotation – page 68 Invert Image – page 69 Original Orientation – page 69 1. Press the button on the control panel. 2. Select [Copy] on the touch screen. 3. Select the [Layout Adjustment] tab.
3 Copy Left Page then Right Copies pages of an open book in the direction from left to right. • Both Pages - Copies both the left and right pages. • Left Page Only - Copies the left pages only. • Right Page Only - Copies the right pages only. Right Page then Left Copies pages of an open book in the direction from right to left. • Both Pages - Copies both the left and right pages. • Left Page Only - Copies the left pages only. • Right Page Only - Copies the right pages only.
Layout Adjustment Left Page then Right Copies both pages of an open book in the direction from left to right. Right Page then Left Copies both pages of an open book in the direction from right to left. Top Page then Bottom Copies both pages of an open book in the direction from top to bottom. Start Page & End Page Displays the [2 Sided Book Copy - Start Page & End Page] screen. Specifies the start page and the end page for copying. The specified page sides must be identified using the bound original.
3 Copy NOTE: 5.5 × 8.5" and A5 originals must be loaded in portrait orientation. NOTE: Confirm that the orientation of the documents and the [Original Orientation] setting on the [Layout Adjustment] screen are the same. Edge Erase This feature allows you to erase unwanted marks such as hole punch marks from each edge of the copy. NOTE: Make sure that the orientation of the documents and the [Original Orientation] setting on the [Layout Adjustment] screen are the same. 1.
Layout Adjustment No Shift Disables the feature. Auto Center Automatically places the image in the center of the copy paper. Margin Shift Moves the image by specified amounts on the copy paper in the Up/Down and Left/ Right directions. You can enter up to 50 mm (2 inches) for both dimensions. If your machine is configured to perform double-sided copies, you can select the options below for both Side 1 and Side 2. • Side 1 - Displays the [Image Shift - Side 1] screen.
3 Copy Image Rotation This feature allows you to automatically rotate the image to match the orientation of the paper in the tray. 1. Select [Image Rotation] on the [Layout Adjustment] screen. 2. Select the required option. 3. Select [Save]. Off Disables the feature. Always On Automatically rotates the image, as required, to fit on the selected copy paper. On during Auto Automatically rotates the image, as required, to fit on the selected copy paper.
Layout Adjustment Invert Image This feature allows you to mirror the image, and to make negatives of the image on the copy output. 1. Select [Invert Image] on the [Layout Adjustment] screen. 2. Select the required options. 3. Select [Save]. Mirror Image Allows you to create a mirror image of the document. • Normal Image - Select this option for normal image output. • Mirror Image - Creates a mirror image of the original for copy output.
3 Copy Output Format This section describes features that enhance the appearance of a copy job. For more information on the features available, refer to the following. Booklet Creation – page 70 Covers – page 72 Transparency Separators – page 73 Multiple-Up – page 74 Poster – page 75 Repeat Image – page 75 Annotation – page 76 Watermark – page 77 Preset Repeat Image – page 78 1. Press the button on the control panel. 2. Select [Copy] on the touch screen. 3. Select the [Output Format] tab.
Output Format Left Bind/Top Bind Makes a booklet that when folded is bound at the left or top edge. Binding Shift Displays the [Booklet Creation - Binding Shift] screen. Covers Displays the [Booklet Creation - Covers] screen. Divide Output Displays the [Booklet Creation - Divide Output] screen. Last Page on Back Cover Uses the last page of the original document as the back cover of the booklet. When using [Divide Output] to separate booklets, the cover will be the last page of the last subset.
3 Copy Covers • Blank Covers - Adds a blank cover to the booklet. • Printed Covers - Copies the first page of the set of documents onto the cover stock. Add blank sheets to the set of documents if you want the inside front and back covers to remain blank. Paper Tray Settings Displays the [Booklet Creation - Covers - Paper Tray Settings] screen. Select one of the presets to specify [Main Body Tray] and [Covers Tray].
Output Format 1. Select [Covers] on the [Output Format] screen. 2. Select the required options. 3. Select [Save]. No Covers Disables the feature. Front Cover Only Inserts a front cover page before the first page of the document. A different paper type than the main body pages can be used. Front & Back Covers Inserts cover pages before the first page and after the last page of the document. A different paper type than the main body pages can be used.
3 Copy Blank Separators Places a blank page separator between each transparency sheet. Only one set of copies is made. Blank Separators & Handouts Copies one set of transparencies with blank page separators, and the required number of sets of paper copies for handouts. Transparency Set & Handouts Copies one set of transparencies with no page separators, and the required number of sets of paper copies for handouts. Paper Tray Settings Displays the [Transparency Separators - Paper Tray Settings] Screen.
Output Format Poster This feature allows you to divide and enlarge an original document to copy the image onto multiple sheets of paper. You can then paste them all together to make one large poster. NOTE: This feature is unavailable when [Collated] or [Auto Output] is selected. 1. Select [Poster] on the [Output Format] screen. 2. Select the required option. 3. Select [Save]. NOTE: The machine automatically overlaps partitioned images when copying to allow for cutting and pasting.
3 Copy Auto Repeat Automatically calculates the number of times to repeat vertically or horizontally from document size, stock size, and the enlarge/reduction ratio. Variable Repeat Allows you to specify the number of times to repeat the image vertically or horizontally using the scroll buttons. You can repeat an image between 1 to 23 times vertically, and between 1 to 33 times horizontally. Image Layout • Evenly Spaced - Copies the repeated images equally spaced on the paper.
Output Format • On - Enables the feature. • Print On - Displays the [Date - Print On] screen. Select to print the date on the [First Page Only] or [All Pages]. • Position - Displays the [Date - Position] screen. Select the position to print the date on each page. • Size - Displays the [Date - Size] screen. Select the font size from three preset sizes or specify a size between 6-24 points using the scroll bars. Page Number Displays the [Page Number] screen.
3 Copy Control Number Prints sequential control numbers on each copy set. The [Watermark - Control Number] screen is displayed and the following options are available: • Off - Disables the feature. • On - Enables the feature. Specify a start number between 1 and 999 using the scroll bars or numeric soft keys. Text Prints one of the predetermined phrases on the copies. The [Watermark - Text] screen is displayed and the following options are available: • Off - Disables the feature.
Job Assembly Job Assembly This section describes the job assembly features. For more information on the features, refer to the following. Build Job – page 79 Sample Set – page 81 Combine Original Sets – page 82 Delete Outside/Delete Inside – page 82 1. Press the button on the control panel. 2. Select [Copy] on the touch screen. 3. Select the [Job Assembly] tab. Build Job This feature allows you to merge individual job sets with different features programmed.
3 Copy NOTE: When a finisher is not connected, the [Copy Output] screen is displayed, and an [Auto] is available. When a finisher is connected, the [Copy Output] screen is displayed and the [Auto] is not available. • Collation - Delivers the specified number of copy sets in the same order as the documents. For example, two copies of a three-page document are delivered in the order 1-2-3, 1-2-3. • Staple Position - Select one of the options displayed to specify the staple position.
Job Assembly • Chapter Start - Automatically splits each batch of originals into chapters, starting on a new page. Using the [Multiple-Up - New Page] option sets whether to print the first page in each stack of originals on a new page or on the same page as the previous original when the Multiple-Up feature is selected. • Separators - Automatically splits each batch of originals into chapters with a separator page between each chapter.
3 Copy Combine Original Sets This feature allows you to divide lengthy originals into smaller groups that can be loaded into the document feeder in smaller quantities at a time. 1. Select [Combine Original Sets] on the [Job Assembly] screen. 2. Select the required option. 3. Select [Save]. Off Disables the feature. On Enables the feature. Select [Next Original] on the screen to process the next group. Select [Last Original] when all documents have been scanned.
Job Assembly • Both Sides - Deletes on both sides. • Side 1 Only - Deletes from Side 1 only. • Side 2 Only - Deletes from Side 2 only. [Delete Outside/Delete Inside - Area ×] screen Allows you to specify the area for the [Delete Outside/Delete Inside] feature. The area is defined by the rectangle formed between the points X1,Y1 and X2,Y2. 1. Select [Area ×] on the [Delete Outside/Delete Inside] screen. 2. Enter a value for each coordinate using the numeric keypad, and select [Next]. 3. Select [Save].
3 Copy 84 Xerox WorkCentre 7132 User Guide
4 Fax/Internet Fax This chapter contains information on the fax screens and the fax features available. In addition to conventional fax features, the machine offers you a Direct Fax feature and an Internet Fax feature. Direct Fax allows you to transmit faxes directly from PC clients. Internet Fax allows you to send scanned images by e-mail over the Internet or intranet. For more information on Direct Fax, refer to Fax Driver Online Help on the PCL Print Driver CD-ROM.
4 Fax/Internet Fax 1. Press the button on the control panel. 2. Enter the correct user ID using the numeric keypad on the control panel or the screen keyboard. NOTE: The default Key Operator ID is “11111”. If the Authentication feature is enabled, you may be also required to enter a password. The default password is “xadmin”. To change the default user ID or password, refer to System Administrator Settings on page 296. 3. Select [System Settings] on the [System Administrator Menu] screen. 4.
Fax/Internet Fax Procedure This machine is capable of scanning mixed size originals, using the document feeder. Align the documents against the inner corner of the document feeder; and enable the Mixed Size Originals feature. For more information, refer to Mixed Sized Originals on page 103. NOTE: A paper jam may occur when custom sized originals are loaded in the document feeder, and the original size feature is set to [Auto Detect]. In this case, entering a custom paper size is recommended.
4 Fax/Internet Fax 1. Press the button on the control panel. button button 2. Select [Fax] or [Internet Fax] on the touch screen to display the corresponding screen. NOTE: If the Authentication feature is enabled, you may be required to enter the user ID and password (if one is set up). If you need assistance, contact the Key Operator. 3. Press the button once on the control panel to cancel any previous selections. 4.
Fax/Internet Fax Procedure • Using the [Address Book] feature (refer to Address Book on page 97) • Using the [Keyboard] feature (refer to Keyboard on page 97) 1. Enter the destination using any method from the above. You can send a document to multiple destinations in a single operation. button If you need to insert a pause in a fax number, for example when using a calling card, press the button. When you dial manually, is not required.
4 Fax/Internet Fax Stop the Fax/Internet Fax Job Follow the steps below to manually cancel an activated fax/Internet Fax job. 1. Select [Stop] on the touch screen or press the button on the control panel to suspend the fax job while the document is being scanned. button button 2. If required, press the button on the control panel to display the [Job Status] screen. To exit the [Job Status] screen, press the button. 3.
Specifying Fax Destinations NOTE: You can remove an entry in the recipient list or view details about each recipient. Select the recipient on the touch screen to display a pop-up menu, and select the required option. Address Book This feature allows you to quickly look up, and enter the destinations registered for speed dialing. The destinations in the [Address Book] are listed by the speed dial codes they are assigned.
4 Fax/Internet Fax Enter this data Results *** Dials all speed dial codes registered in the machine. #01 Dials the group code 01. A group code is a speed dial code that can contain up to 20 destinations and begins with a pound sign (#). Up to 50 group codes can be registered. For information on how to register speed dial codes, refer to Address Book in the Setups chapter on page 290. 1. Press the button. 2. Enter a 3-digit code.
Specifying Fax Destinations Next Recipient Sends the document to more than one destination. It allows you to add recipients for simultaneous transmission. The maximum number of destinations that you can designate at one time is 200. Relay Broadcast This feature allows you to send a document to a remote machine, which then sends the document to multiple destinations registered in the remote machine for speed dialing.
4 Fax/Internet Fax Character Function Description / Mask data (to protect confidential information) Select [/] before and after entering confidential information to display as asterisks. This character must be preceded with “!” to be effective. \ Screen mask Masks the mailbox password on the screen with asterisks (*). Select [\] before and after entering a mailbox password.
Specifying Fax Destinations Telephone number of remote machine !*$ Mailbox number of remote machine **\ Mailbox password \##$ • Relay Broadcast - Sends a document to a relay station which in turn sends it to multiple destinations. !*$#\ Relay Send Telephone Number (RSN) number of of relay station remote machine \# Speed dial code for first destination # Speed dial code ##$ for second destination • Remote Relay Broadcast - Sends a document via multiple relay stations.
4 Fax/Internet Fax [Cover Note - Comment - Recipient’s Comment] Screen 1. Select [On] on the [Cover Note] screen. 2. Select [Comment]. 3. Select [Recipient’s Comment]. 4. Select [On] on the [Cover Note Comment - Recipient’s Comment] screen. 5. Select a comment from the comment list using the scroll buttons. 6. Select [Save]. Comment Allows you to select a comment from the list of comments already registered. For information on how to register comments, refer to Comments in the Setups chapter on page 295.
Specifying Internet Fax Destinations Address Book This feature allows you to quickly look up and enter the destinations registered in the address book. You can also look up a destination by the index character (a letter or a number) assigned to the destination. For information on how to register destinations, refer to Address Book in the Setups chapter on page 290. 1. Select [Address Book] on the [Internet Fax] screen. 2. Select the required destination. 3. Select [Close].
4 Fax/Internet Fax Shift Switches between uppercase and lowercase letters. Next Recipient Sends the document to more than one destination. It allows you to add recipients for simultaneous transmission. The maximum number of destinations that you can designate at one time is 200. Relay Broadcast This feature allows you to send a document to a remote machine, which then sends the document to multiple destinations registered in the remote machine.
General Settings - Fax/Internet Fax Off Disables the feature. On Attaches the Internet Fax comment. When you select this option, [Comment 1] and [Comment 2] are displayed at the right side of the screen. Comment 1 Displays the [iFax Comment 1 (Mail Contents)] screen to specify comments. Comment 2 Displays the [iFax Comment 2 (Mail Contents)] screen to specify comments. [iFax Comment 1 (Mail Contents)] Screen 1. Select [On] on the [iFax Comment] screen. 2. Select [Comment 1]. 3.
4 Fax/Internet Fax 1. Press the button on the control panel. 2. Select [Fax] or [Internet Fax] on the touch screen. 3. Select the [General Settings] tab. 4. Select the required feature. Lighten/Darken This feature allows you to adjust the density of the scanned image using seven levels. Use the scroll buttons to increase or decrease the darkness. 1. Select a level for the [Lighten/Darken] feature on the [General Settings] screen.
General Settings - Fax/Internet Fax 2 Sided Scans double-sided documents. When you select this option, [Originals] is displayed at the right side of the screen. 2 Sided (First Page 1 Sided) Scans documents when the first page of the document is single-sided, and the rest of the document is double-sided. When you select this option, [Originals] is displayed at the right side of the screen. Originals • Head to Head (top) - Scans double-sided documents opened side by side.
4 Fax/Internet Fax Standard Scans documents with a resolution of 200 × 100 dpi. This option is recommended for text documents. It requires less communication time, but does not produce the best image quality for graphics and photos. Fine Scans documents with a resolution of 200 × 200 dpi. This option is recommended for line art and the best choice in most cases. Superfine (400dpi) Scans documents with a resolution of 400 × 400 dpi.
Layout Adjustment - Fax/Internet Fax 1. Select [Original Size] on the [Layout Adjustment] screen. 2. Select the required option. 3. Select [Save]. Auto Detect Detects the size of the documents automatically. Manual Size Input Allows you to select from 11 preset standard sizes in Portrait and Landscape orientations. The presets are set up by the Key Operator. NOTE: Custom sizes cannot be set as presets. Mixed Sized Originals Allows you to scan more than one original size document into a single output set.
4 Fax/Internet Fax Right Page then Left Scans pages of an open book in the direction from right to left. • Both Pages - Scans both the left and right pages. • Left Page Only - Scans the left pages only. • Right Page Only - Scans the right pages only. Top Page then Bottom Scans pages of an open book in the direction from top to bottom. • Both Pages - Scans both the left and right pages. • Top Page Only - Scans the top pages only. • Bottom Page Only - Scans the bottom pages only.
Transmission Options - Fax Send Header – page 107 Recipient Print Sets – page 108 Multiple-Up – page 108 Remote Mailbox – page 108 F Code – page 109 1. Press the button on the control panel. 2. Select [Fax] on the touch screen. 3. Select the [Transmission Options] tab. Use the side tabs to switch screens. 4. Select the required feature. Transmission Report This feature automatically prints a report after each fax transmission indicating the transmission result. 1.
4 Fax/Internet Fax G3 Auto Select this mode if the remote machine is G3 compatible. This mode is the one usually selected. The machine automatically switches modes depending on the capabilities of the remote machine. F4800 Select this mode when transmitting over noisy or bad telephone lines, for example when sending international faxes. Can also be useful for transmitting over poor telephone lines domestically.
Transmission Options - Fax 1. Select [On] for [Delayed Start] on the [Priority Send/Delayed Start] screen. 2. Select [Start Time]. 3. Specify the delayed start time using the scroll buttons. 4. Select [Save]. AM The delayed start time is before noon. PM The delayed start time is after noon. Hours Sets the hour of the delayed start time from 1 to 12. Minutes Sets the minutes of the delayed start time from 00 to 59. Current Time Displays the current time.
4 Fax/Internet Fax Recipient Print Sets This feature allows you to specify the number of copies the remote machine will output. The number of copies can be between 1 and 99. NOTE: This feature is supported only on Xerox machines. 1. Select [Recipient Print Sets] on the [Transmission Options] screen. 2. Select the required option. 3. Select [Save]. 1 Set Outputs one copy set only on the remote machine. Multiple Sets Specifies the number of copies, between 2 and 99, the remote machine will output.
Transmission Options - Fax is set up) to access the remote mailbox. For more information on how to retrieve confidential documents from a remote mailbox, refer to Polling on page 111. 1. Select [Remote Mailbox] on the [Transmission Options] screen. 2. Select the required option. 3. Select [Save]. Off Disables the feature. On Sets confidential transmissions. [Remote Mailbox Number] and [Password] are displayed at the right side of the screen.
4 Fax/Internet Fax be polled. When polling to receive a document from a remote machine, you must know the following information. F Code: 0 (to designate an F Code transmission) followed by the remote machine’s mailbox number in which the document to be polled to your machine is stored Password (if required): the password for the remote machine’s mailbox The confidential document received by the machine is stored in a confidential mailbox.
Advanced Fax Features - Fax Advanced Fax Features - Fax This section describes the advanced features available for fax transmissions. For information, refer to the following. Polling – page 111 Store for Polling – page 112 On-hook (Manual Send/Receive) – page 113 1. Press the button on the control panel. 2. Select [Fax] on the touch screen. 3. Select the [Advanced Fax Features] tab. 4. Select the required feature.
4 Fax/Internet Fax Store for Polling This feature allows you to store documents in public and private mailboxes on the machine to make them available for polling from a remote machine. 1. Select [Store for Polling] on the [Advanced Fax Features] screen. 2. Select the required options. Off Disables the feature. Public Mailbox Stores public documents which are available to be polled. When you select this option, [Save in: Public Mailbox] is displayed at the right side of the screen.
Advanced Fax Features - Fax Delete Deletes the documents stored for polling. Select the documents requiring deletion using the scroll buttons or [Select All]. Print Prints out the documents stored for polling. Select the documents you want to print using the scroll buttons or [Select All]. [Mailbox] Screen Displays the mailboxes you can specify for storing documents or confirm the status of stored documents in the mailbox. 1. Select [Save in: - Private Mailbox] on the [Store for Polling] screen. 2.
4 Fax/Internet Fax Manual Send Select this option to login, and then press to sending a fax while you are verbally communicating with the recipient. Manual Receive Select this option to login, and then press to receive a fax job after you have communicated with a caller, and confirmed that the call is a fax job. Exit (Line Cut) Select this option to terminate the connection. Internet Fax Options - Internet Fax This section describes how to select the options for Internet Fax transmissions.
Internet Fax Options - Internet Fax Transmission Report • Off - Disables the feature. • On - Automatically prints a report after each fax transmission is completed. Read Receipts • Off - Disables the feature. • On - Requests E-mail delivery notification. This feature automatically prints a report after each fax transmission indicating the transmission result.
4 Fax/Internet Fax Multiple-Up This feature allows you to scan multiple pages of your original document, and the scanned pages are automatically merged for fax transmissions. The scanned data will be printed onto the paper specifically set for fax at the receiving end.
5 Scan/E-mail This chapter describes how to use the scan features. For more information on the specific types of scan, refer to the following. To scan and e-mail documents – E-mail – page 121 After a document is scanned, scanned data is automatically sent to specified destinations as an e-mail attachment. To scan and save documents in the mailbox – Scan to Mailbox – page 125 Scanned documents are saved in a specified mailbox on the machine.
5 Scan/E-mail 1. Load the Documents The following steps explain how to load documents using the document feeder. The document feeder can hold up to 50 sheets of plain paper (16-32 lb bond or 38-128 g/ m2). When sending a fax, you can scan up to 297 mm (11.7 inches) in width and 600 mm (23.5 inches) in length (single-sided mode). You can also use the document glass to scan documents if required. This machine is capable of scanning mixed size originals, using the document feeder.
Scanning Procedure 1. Press the button on the control panel. button button 2. Select a scan type on the touch screen. NOTE: If the Authentication feature is enabled, you may be required to enter the user ID and password (if one is set up). If you need assistance, contact the Key Operator. 3. Press the button once on the control panel to cancel any previous selections. 4. Specify the required parameters.
5 Scan/E-mail 4. Confirm the Scan Job in the Job Status 1. Press the button on the control panel to display the [Job Status] screen. The queued scan job will be displayed. If no job is displayed on the screen, it may have already been processed. For more information, refer to Current and Pending Jobs in the Job Status chapter on page 306. 5. Save the Scanned Data The following describes one of the methods used for importing documents to a computer.
E-mail Stop the Scan Job Follow the steps below to manually cancel an activated scan job. 1. Select [Stop] on the touch screen or press the button on the control panel to suspend the current scan job. NOTE: Select the button on the control panel to resume the suspended job. NOTE: Pressing the button on the control panel suspends print jobs. button button 2. If required, press the button to display the [Job Status] screen.
5 Scan/E-mail Subject Displays the keyboard screen where you can enter the subject of the message. The subject is automatically assigned if you do not select this option. Message Displays the keyboard screen where you can enter the main body text of the message. Remove/Edit/Cancel Allows you to remove or edit a recipient’s entry. Select a destination in the list of recipients to display a pop-up menu. Address Book This feature allows you to choose a destination from the address book.
E-mail Local Address List Displays the list of addresses registered in the local address book on the machine. Selectable when the remote address book is displayed on the screen. Local Search Displays the [Local Address Book] search screen for searching the local address book on the machine. Remote Search Displays the [Remote Address Book (Directory Service)] search screen for searching the remote address book on the directory server. Selectable when the local address book is displayed on the screen.
5 Scan/E-mail Local Address List Displays the list of addresses registered in the local address book on the machine. Local Search Displays the [Local Address Book] search screen for searching the local address book on the machine. Remote Search Displays the [Remote Address Book (Directory Service)] search screen for searching the address book on the directory server. NOTE: When searching the address book on the directory server, you can abort halfway through.
Scan to Mailbox Add Me This feature allows you to add your e-mail address (the sender’s address) to an address entry field. 1. Select [Add Me] on the [E-mail] screen. 2. Select the required option. 3. Select [Save]. To Adds the sender’s address in the To field. CC Adds the sender’s address in the Cc field. BCC Adds the sender’s address in the Bcc field. The address entered in this field is not displayed on the message received by the recipient.
5 Scan/E-mail For more information on mailbox features on the machine, refer to Check Mailbox chapter on page 143. Network Scanning This section describes how to scan and send documents to a specified server on a network using a job template. A job template can be created on the machine or remotely using the CentreWare Scan Services. According to the settings in the template, documents are automatically scanned, saved in the TIFF/JPEG or PDF format, and then sent to a specified server.
Scan to FTP/SMB Scan to FTP/SMB This section describes how to send scanned documents to specified destinations using FTP or SMB protocols. For more information, refer to the following. Transfer Protocol – page 128 Address Book – page 128 Browse – page 129 Keyboard – page 129 1. Press the button on the control panel. 2. Select [Scan to FTP/SMB] on the touch screen. 3. Select the required options. Server Allows you to specify the address of the destination server.
5 Scan/E-mail Password Allows you to specify the password if required by the destination server. Select a server from the address book to display the preset password or select [Password] and enter a password using the [Keyboard] screen. Leave the password field blank if you do not want to assign a password. Transfer Protocol This feature allows you to select the transfer protocol. You must select the same protocol used by the destination. 1. Select [Transfer Protocol] on the [Scan to FTP/SMB] screen. 2.
General Settings Browse This feature allows you to select a location on the network to save a scanned document. Browsing starts at the workgroup level, proceeds to the server level, and then to multiple hierarchical levels of shared folders. 1. Select [Browse] on the [Scan to FTP/SMB] screen. 2. Select the required options. 3. Select [Save]. Previous Retraces one step up in the hierarchy. Next Traces a path down in the hierarchy to the location selected.
5 Scan/E-mail 3. Select the [General Settings] tab on the touch screen. 4. Select the required options. Scanning Color This feature allows you to set the output colors to use when scanning. 1. Select a preset button for the [Scanning Color] feature on the [General Settings] screen. Auto Detect Detects the color content in the original document, and makes scans in full color if the original is a color document, or in black only if the original is a black and white document. Color Scans in full color.
General Settings [2 Sided Originals] Screen Allows you to select the 2 sided scanning options, document feed direction, and original orientation. 1. Select [More] for the [2 Sided Originals] feature on the [General Settings] screen. 2. Select the required option. 3. Select [Save]. 1 Sided Scans single-sided documents. 2 Sided Scans double-sided documents. When you select this option, [Originals] is displayed at the right of the screen. Originals • Head to Head (top) - Scans documents opened side by side.
5 Scan/E-mail Text Select this option for documents that contain text only. Photo Select this option for documents that contain photographs only. File Format This feature allows you to select the file format to use when saving scanned data. NOTE: The options available for this feature vary depending on the scan type you select on the screen. This feature is not available when you select [Scan to Mailbox]. 1.
General Settings PDF Saves scanned data in PDF format. This feature allows you to add security measures to PDF files created by scanning using [E-mail] and [Scan to FTP/SMB]. • PDF Security - Displays the [File Format - PDF Security] screen. This allows you to set file privileges to prevent unathorized access. Select [Password] to apply security measures. – Encryption Algorithm - Sets either 128-bit RC4 (Acrobat 5.0 or later) or 128-bit AES (Acrobat 7.0 or later) file encryption algorithm.
5 Scan/E-mail Image Quality This section describes the features used to adjust the quality of the scanned image. For more information, refer to the following. Photographs – page 134 Image Options – page 135 Image Enhancement – page 135 Shadow Suppression – page 136 1. Press the button on the control panel. 2. Select a scan type on the touch screen. 3. Select the [Image Quality] tab. 4. Select the required feature.
Image Quality Image Options This feature allows you to adjust the brightness level and sharpness of fine edges. 1. Select [Image Options] on the [Image Quality] screen. 2. Select the required options. 3. Select [Save]. Lighten/Darken Specifies the brightness level for scanned images. Sharpness Specifies the sharpness level of fine edges for scanned images. Image Enhancement This feature allows you to select background suppression and to adjust the contrast level.
5 Scan/E-mail Shadow Suppression This feature allows you to suppress shadows that can appear from the reverse side of the document from appearing in the scanned image. 1. Select [Shadow Suppression] on the [Image Quality] screen. 2. Select the required option. 3. Select [Save]. No Suppression Disables the feature. Auto Suppression Automatically suppresses shadows from appearing in scanned images. Layout Adjustment This section describes layout adjustment features for scanning.
Layout Adjustment Scan Resolution This feature allows you to select the resolution for scanning the document. The greater the resolution selected, the larger the size of the stored image file. More time will also be required to complete the scan job. 1. Select [Scan Resolution] on the [Scan Options] screen. 2. Select the required option. 3. Select [Save]. Scan Resolution Scans at a resolution of 200 dpi, 300 dpi, 400 dpi or 600 dpi.
5 Scan/E-mail Top Page then Bottom Scans pages of an open book in the direction from top to bottom. • Both Pages - Scans both the left and right pages. • Top Page Only - Scans the top pages only. • Bottom Page Only - Scans the bottom pages only. Binding Erase Erases the center binding area of the book that tends to be shadowed due to the fold in the pages. Use the scroll buttons to specify the area to be erased from the center of an open book within the range of 0-50 mm (0.0-2.0 inches) in 1 mm (0.
Layout Adjustment Edge Erase This feature allows you to erase unwanted marks such as scan shadows and hole punch marks from each edge of the scan. 1. Select [Edge Erase] on the [Layout Adjustment] screen. 2. Select the required options. 3. Select [Save]. Normal Allows you to select the amount to be erased from the edge of the documents. Presets are set up by the Key Operator. If you do not want to erase any edge width, select [Edge Erase] and select 0.0 using the scroll buttons.
5 Scan/E-mail Variable % Allows you to specify a reduction/enlargement ratio using the screen keypad or the scroll buttons on the touch screen within the range of 25-400% in 1% increments. Auto % Automatically selects the enlargement/reduction ratio, depending on the size of the original document and the [Output Size] paper size. When you select this option, [Output Size] is displayed at the right side of the screen where you can select from eight preset options.
Output Format Read Receipts This feature allows you to request recipients to notify you by e-mail that they have received your e-mail attachment. NOTE: This feature is displayed only when you have selected [E-mail]. 1. Select [Read Receipts] on the [Output Format] screen. 2. Select [On] to enable the feature. 3. Select [Save]. Split Send This feature allows you to divide large scanned data files into multiple e-mail messages of a specific data size.
5 Scan/E-mail For information on keyboard entry, refer to Keyboard in the Fax/Internet Fax chapter on page 92. File Name Conflict This feature allows you to deal automatically with file name conflicts if a duplicate file name is entered on the [File Name] screen. NOTE: This feature is displayed only when you have selected [Scan to FTP/SMB]. 1. Select [File Name Conflict] on the [Output Format] screen. 2. Select the required option 3. Select [Save].
6 Check Mailbox This chapter describes the methods for checking, printing, or deleting documents in a mailbox. You can store the following types of documents (marked with matching icons in the Document List) in a mailbox. • Incoming confidential fax documents ( chapter on page 111. ) - Refer to Polling in the Fax/Internet Fax • Incoming confidential Internet Fax documents ( Internet Fax chapter on page 111. • Fax documents for confidential polling ( Internet Fax chapter on page 112.
6 Check Mailbox Document List This feature allows you to print or delete documents in the selected mailbox. You can also link a mailbox or the documents inside to a job flow sheet to automate document processing. For more information on job flow sheets, refer to Job Flow Sheets in the Setups chapter on page 287. 1. Select the required mailbox. 2. Select [Document List] on the [Check Mailbox] screen. 3. Select the required options. 4. Select [Close].
Document List Printing/Deleting Mailbox Documents 1. Select a document or several documents on the [Document List] screen. 2. Select [Print/Delete]. 3. Select the required option. Change Document Name Allows you to edit the document name. This option is available only when a single document is selected on the [Document List] screen. Delete Deletes the selected documents. Print Prints the selected documents. Print Settings Displays the [Mailbox - Print Settings] screen.
6 Check Mailbox 2 Sided Printing Selects side edge binding or top edge binding for 2 sided documents. Finishing Selects the stapling option and the output paper tray. The finisher tray is automatically selected if a stapling option is selected. Job Flow Settings This feature allows you to set, modify, or release linkage with a job flow sheet. You can also execute the linked job flow sheet from this screen. A job flow sheet allows you to process the documents stored in private mailboxes.
Document List *1: If the fax USB cable is disconnected while printing a received fax document, the document is not deleted after printing, even if the delete after printing setting is enabled in the mailbox settings. *2: Depends on the Key Operator settings. NOTE: Only the job flow sheets you are permitted to execute are displayed on the screen. 1. Select [Job Flow Settings] on the [Document List] screen. NOTE: To link a document to a job flow sheet, select the required document on the screen. 2.
6 Check Mailbox Name/Last Updated Sorts the job flow sheets by their names or the dates they were last updated. Selecting the same option again toggles the order in which they are listed, as indicated with an upward (ascending order) or downward (descending order) triangle shown to the right of the name of the option selected. Sheet Filtering Displays the [Sheet Filtering] screen. Refer to Sheet Filtering on page 149. Create Creates a new job flow sheet to be linked with the mailbox.
Document List upward (ascending order) or downward (descending order) triangle shown to the right of the name of the option selected. Sheet Filtering Displays the [Sheet Filtering] screen. Refer to Sheet Filtering on page 149. Details This option becomes active and selectable when you select a job flow sheet. Allows you to view and/or modify the processes registered in the selected job flow sheet. For more information, refer to Job Flow Sheets in the Setups chapter on page 287.
6 Check Mailbox • Non-System Administrator - Displays only the job flow sheets owned by users other than the Key Operator. NOTE: Job flow sheets owned by unique users are not displayed. Job Flow Sheet Restrictions Job flow sheets can be restricted to personal use or shared among users, and may be restricted to special mailboxes.
7 Print This chapter contains information on the optional print feature of the machine. With this feature, you can send print jobs from a PC directly to the machine. NOTE: Some of the features described in this chapter are optional, and may not apply to your machine configuration. In addition, the following special printing features are available. • E-mail printing This feature allows you to print an e-mail attachment sent to the machine.
7 Print machine. For information on how to set parameters for PCL emulation, refer to PCL Emulation in the Machine Status chapter on page 315. For the list of parameters and their values for PCL emulation, refer to PCL Emulation on page 156. • HP-GL/2 emulation This feature allows you to print documents from devices that support HP-GL/2. For information on how to set parameters for HP-GL/2 emulation, refer to HP-GL/2 Emulation in the Machine Status chapter on page 316.
Print Driver Features Major Features The following major features are supported by the print driver. NOTE: The print driver features vary depending on the operating system of the networked computer. Job Type • Normal Print - Select this for normal printing. • Secure Print - Select this to use the secure print feature. You need to enter a user ID and a password before printing. • Sample Print - Select this to use the sample print feature. You need to enter a user ID before printing.
7 Print Output Destination Allows you to select the output tray. Print Mode Specifies the priority for printing. You can select [Standard] or [High Speed]. If you select [High Speed], the print speed has increased priority. If you select [Standard], the output quality has highest priority. Brightness Adjusts the brightness of output prints. Specify the rate in the range -5 to +5 using the keyboard or slider bar. Screen Specifies the screening process used for bitmap images.
Print Driver Features 3. Select the [Enable Bi-Directional Communication] check box. The print driver automatically detects the printer on the connected port. Printer Cannot be Detected If the printer cannot be detected on the connected port, the [Search Printer] screen is displayed. You can select one of the following methods to search for the printer or specify a printer address. • Broadcast – Click this button, and then click [Search Details] to specify either a TCP/IP or IPX broadcast address type.
7 Print Emulation Parameters The emulation parameters for PCL, HP-GL/2 and PDF direct printing can be changed as necessary. For information on how to change parameter values, refer to Print Mode in the Machine Status chapter on page 315. PCL Emulation Parameter Item No. Paper Tray 201 Value 0: Auto (Default) 1: Tray 1 2: Tray 2 3: Tray 3 5: Tray 5 (Bypass) Selects the paper tray.
Emulation Parameters Parameter Item No. 2 Side Print 206 Value 0: Off (Default) 1: On Sets whether to enable double-sided printing.
7 Print Parameter Item No. Value Symbol Set 208 0: Roman 8 (Default) 1: ISO 8859-1 Latin 1 2: ISO 8859-2 Latin 2 3: ISO 8859-9 Latin 5 4: ISO 8859-10 Latin 6 5: PC-8 6: PC-8 DN 7: PC-775 8: PC-850 9: PC-852 10: PC-1004 (OS/2) 11: PC Turkish 12: Windows 3.1 Latin 1 13: Windows 3.1 Latin 2 14: Windows 3.1 Latin 5 15: DeskTop 16: PS Text 17: MC Text Font Size 209 400-5000 (Default: 1200): Specifies the point size of a font in increments of 25. The value of 100 represents 1 point.
Emulation Parameters Parameter Line Termination Item No. 218 Value 0: Off (Default) 1: Add-LF (Appends an LF to CR) 2: Add-CR (Appends a CR to LF and FF) 3: CR-XX (Appends a CR to LF and FF, and LF to CR) HP-GL/2 Emulation Parameter Document Size Item No. 101 Value 99: Auto (Default) 100: Paper 0: A0 1: A1 2: A2 3: A3 4: A4 5: A5 10: B0 11: B1 12: B2 13: B3 14: B4 15: B5 Sets the input PDL logical document size. When Auto is selected, the document size is determined by the Scale Mode (No.
7 Print Parameter Item No. Color Mode 105 Value 0: Color 1: Grayscale (Default) 2: Black Sets the color output mode. Auto Layout 106 0: ON (Default) 1: OFF Sets whether to align the document position and paper automatically. Active Palette 107 0: Command (Default) 1: Panel Sets whether to use the palette specified by a command or the panel. No. of Prints 108 Output Tray 109 1-250: 1 to 250 (1: Default) Sets the number of prints to be made.
Emulation Parameters Parameter Print Quantity Setup Item No. 115 Value 0: Protocol (Default) 1: Panel 2: Command Sets the method for specifying the print quantity. HP-GL Mode 150 0: HP-GL (Default) 1: HP-GL/2 Sets the page description language (PDL). Hard Clip 151 0: Standard 2: Paper (Default) Sets the hard clip area. The [Standard] hard clip area for A4, A3, Letter, and Ledger is the same as for Hewlett Packard HP7550A. For other sizes, the hard clip area is the machine printable area.
7 Print Parameter Scale Item No. 159 Value 0: OFF 1: ON (Default) Sets whether scaling is performed to enlarge or reduce the document size to fit the paper size. Scale Mode 160 0: Paper size (Default) 1: Active coordinate area Sets how the document size is specified when [Document Size] (101) is set to [Auto] (99).
Emulation Parameters Parameter Item No. Staple 164 Value 0: None (Default) 1: Top left 2: Top double 3: Top right 4: Left double 5: Right double 6: Bottom left 7: Bottom double 8: Bottom right 9: Center Sets the stapling position. Manual Feed Tray Check Indicator 165 Pen Width (No. 0–15) 800– 815 Line End Shape (No. 0–15) 850– 865 0: None 1: Yes (Default) Sets the manual feed tray indicator. 0-255: 0 to 25.5 mm (3: Default) Sets the width of the pen in 0.1 mm units.
7 Print Parameter Print Mode Item No. 403 Value 0: Standard (Default) 1: Fast 2: High Quality Selects the print mode. Sort 404 0: Off (Default) 1: On Sets whether to enable sorting. Layout 405 0: Auto Reduce/Enlarge (Default) 1: Booklet 2: Two-up 3: Four-up 4: 100% (actual size) Specifies layout options. [Auto Reduce/Enlarge] prints with magnification to fit the paper size selection. [Booklet] performs duplex printing.
8 CentreWare Internet Services This chapter contains information on the optional CentreWare Internet Services program. The CentreWare Internet Services program uses the embedded Web User Interface which enables communication between a networked computer and the machine via HTTP. CentreWare Internet Services can be used to check each job and the machine status, or change the network settings. You can also configure a job template using this program.
8 CentreWare Internet Services Accessing CentreWare Internet Services Follow the steps below to access CentreWare Internet Services. 1. At a client workstation on the network, launch an internet browser. 2. In the URL field, enter “http://” followed by the internet address of the machine. Then press the key on the keyboard. Example: If the internet address is vvv.xxx.yyy.zzz, enter the following in the URL field: http://vvv.xxx.yyy.
Services Menu Panel Displays a navigation tree, listing the items available within each category, with the currently displayed item highlighted. Main Panel Displays information and settings for the selected item within the current category selected in the navigation tree in the menu panel. For more information about each function, refer to the following.
8 CentreWare Internet Services Category Name Services Properties • • • • • • • • • • • • • • • • • • • Descriptions Configuration Billing & Counters Paper Tray Attributes Paper Settings Power Saver Settings Address Book Mailbox PKI Settings Mail notice Auditron Administration Remote Authentication Server/Directory Service Internet Service Settings Proxy Server Settings Port Status Port Settings Protocol Settings Emulation Settings Memory Settings Support • • • • Error History System Administrator Se
Status Paper Trays This page displays the status of the paper tray and output tray. Click on the [+] sign to expand the menu. Paper Tray Paper Tray Lists the available paper trays, namely Tray 1, Tray 2 (optional), Tray 3 (optional), and Tray 5 (Bypass). NOTE: Trays displayed will depend on the configuration. Status Displays the status of the paper tray as [Ready], [Empty], [Not Available], or [Unknown].
8 CentreWare Internet Services Components Displays the toner color and status of the black (K) and color (CMY) cartridges and remaining toner in 1% increments. NOTE: If the remaining toner becomes low, replace the toner cartridge. NOTE: Once the new toner cartridge is installed, a status of "Ready" is displayed. SMart Kits Drum Cartridge Displays the remaining life of the drum cartridge in percentages. NOTE: If the remaining life percentage is low, replace the drum cartridge.
Jobs Follow the steps below to select the features available on the [Jobs] tab. 1. Click [Jobs] on the Main Panel of the home page. 2. On the collapsible menu of the Menu Panel, click [Job List] to view the list of active jobs or click [Job History List], then [Job History] to view the list of completed jobs. Active Jobs This page displays the list of active jobs being processed when you select [Job List]. Details include the following. Job Name Displays the name of the job.
8 CentreWare Internet Services Job History List This page displays a list of completed jobs. Details include the following. Job Name Displays the name of the job. Owner Displays the name of the client (user) who sent the job. Job Status Displays the status of the job. The status includes [Completed], [Error], [Deleted], [Shutdown], [Cancelled], [Aborted], and [Unknown]. Job Type Displays the type of job. Pages Displays the number of pages printed (printed jobs only).
Print/Scan Print/Scan This page allows you to send jobs to the machine for printing or create/change job templates to be saved on the machine from this screen. Follow the steps below to select the features available on the [Print/Scan] tab. 1. Click [Print/Scan] on the Main Panel of the home page. 2. On the collapsible menu of the Menu Panel, click [Job Submission] to print jobs or click [Job Templates] to display the list of job templates on the machine.
8 CentreWare Internet Services If you apply any template to a scan job, retrieve the job template first on the machine. To create or change job templates from this screen, follow the steps below. 1. Click the [Print/Scan] tab on the Header Panel of the CentreWare Internet Services home page. 2. Select [Job Templates]. 3. Click [Display Job Template Screen]. 4. The Job Template page with the list of device templates is displayed. 5.
Print/Scan Setting Item Server Name Description Enter the address of the server to transfer scanned data. NOTE: This item will be displayed only when [Private] is selected for Repository Type. Port Number Enter the port number. NOTE: This item will be displayed only when [Private] is selected for Repository Type. Shared Name NOTE: This item will be displayed only when [Private] is selected for Repository Type.
8 CentreWare Internet Services Setting Item Description Original Size Specify the scan size. You can select [Select Size] or [Custom Size]. In [Select Size], you can select the size from the drop down menu. In [Custom Size], you can specify the height and width of the original. The available range for the width is between 15 mm and 432 mm (0.6 and 17.0 inches), and height is between 15mm and 297 mm (0.6 and 11.7 inches).
Print/Scan Setting Item Description Enable User Editing Select whether to allow users to modify the values in the field. Field Label Enter the label for the field displayed on the touch screen. Default Value Enter the actual data assigned to a particular field. Require User Input Select to prompt user to enter the Document Management Field data. Mark User Input with Asterisk Marks Select to prevent typed entries from appearing on the screen.
8 CentreWare Internet Services Name Enter the name of the repository setup. Protocols Select [FTP] or [SMB] for a transfer protocol. Server Name Enter the name of the server to transfer scanned data. Port Number Specify the port number. Shared Name When [SMB] is selected in [Protocols], you can enter the shared name. Remote Path Enter the path in the server where the data will be saved. User Name Enter the user name. Password Enter the password for the user name.
Properties Properties This page allows you to view and set the machine properties. These include the machine details and configuration, the CentreWare Internet Services settings, the port settings, protocol settings, emulation settings, and the memory settings. The items displayed will depend on the model and configuration of the machine. NOTE: Some settings with data entry use bytes as units of data volume. Each character that you enter is one byte. 1.
8 CentreWare Internet Services Properties Features The following table lists the items that can be set. Some items may not be displayed depending on your machine configuration. Feature 180 Setting items Description Product Name Displays the name of the product. This is a display-only item. Serial Number Displays the serial number of the machine. This is a display-only item. Name Enter the name of the machine. Location Enter the location of the machine.
Properties Feature Setting items Billing & Counters Usage Counters Displays the total number of impressions and jobs.
8 CentreWare Internet Services Feature Address Book Setting items Allows you to store or retrieve address information in the CSV format. When storing the new Address Book as CSV format, all previous addresses are replaced by the new ones. Import Address Book Allows you to store address information in the machine. Specify the file name or click [Browse] to locate the CSV file, and click [Import Now]. NOTE: Do not open the CSV file using software such as Microsoft Excel.
Properties Feature Mailbox Xerox WorkCentre 7132 User Guide Setting items Mailbox Document List Displays the list of documents in the mailbox. Mailbox Number –Displays the mailbox number of the document list. Document Number –Displays the document numbers. Document Name –Displays the document name. Stored Date –- Displays the date and time of the document when it was stored in the mailbox. Compression Format –Displays the compression format of the document.
8 CentreWare Internet Services Feature 184 Setting items Mailbox Display Job Flow Sheets List Sheet Type – Displays the job flow sheet type. Sheet Order – Allows you to select the order of job flow sheets displayed on the list. Job Flow Sheets List Mailbox Number – Display the mailbox number. Sheet Type – Displays the job flow sheet type. Name – Lists the names of job flow sheets. Last Updated – Lists the dates when the job flow sheets were last updated.
Properties Feature Job Flow Sheets Xerox WorkCentre 7132 User Guide Setting items Send as Fax Name – Displays the name of the job flow sheet. Recipient – Enter the recipient's fax number. Line Type – Displays the line type. Recipient Name – Enter the recipient's name. Communication Mode – Select the fax communication mode. Mailbox Number – Enter the mailbox number. Mailbox Password – Enter the mailbox password. Relay Broadcast – Select whether to enable relay broadcasting.
8 CentreWare Internet Services Feature 186 Setting items PKI Settings Allows you to configure and view security settings. SSL/TLS Settings Allows you to enable the HTTPS-SSL/TLS protocol on a specified port. HTTPS-SSL/TLS Communication– Select to enable the HTTPSSSL/TLS protocol. HTTPS-SSL/TLS Communication Port Number – Specify the port number. S/MIME Communication– Select to enable S/MIME communication. Remote Server Certificate Validation – Select to perform authentication.
Properties Feature Setting items Mail Notice Settings Recipient Mail Address – Allows you to specify up to three recipient e-mail addresses. Regular Notice – Allows you to enable or disable sending regular notices to the specified recipients. Status – Allows you to specify the type of notification messages sent, including consumables, paper jams, paper tray status, and errors.
8 CentreWare Internet Services Feature 188 Setting items Auditron Administration User Account Settings Click [Edit] on [Auditron Administration] screen to display [User Account Settings. Account Number – Displays the specified account number. User Name – Enter the user name. User ID – Enter the user ID. Password – Enter the password for the user ID. Card ID – Enter the card ID for the user. Print Service - Feature Access – Specify toner controls for print jobs.
Properties Feature Xerox Standard Accounting Xerox WorkCentre 7132 User Guide Setting items Manage Accounting This page displays a list of registered users. If registered users are listed over two or more pages, use the [Previous] or [Next] button to move between pages. The list can be sorted by clicking [ID] or [Name]. Add New User – Click this button to register new user information. User: User ID – Enter up to 32 characters for a user name. User Name – Enter up to 32 characters for a user name.
8 CentreWare Internet Services Feature Xerox Standard Accounting 190 Setting items Access – Select the check box for the group account to be linked to the user. To link all the group accounts to the user, click [Select All]. ID – Displays the group account ID. Name – Displays the group account name. Default – Select a default group account for this user. Group Accounts This page displays a list of registered group accounts.
Properties Feature Xerox Stadard Accounting Xerox WorkCentre 7132 User Guide Setting items Password – Allows you to change the authentication password for Xerox Standard Accounting. Enter 4 to 12 alphanumeric characters for a new password. Usage Limits: Usage Limits – Displays the maximum number of impressions that the user is allowed to use for each item. Used – Displays how many impressions the user has used for each item.
8 CentreWare Internet Services Feature 192 Setting items Remote Authentication Server/Directory Services Authentication System Allows you to configure the remote authentication method. Kerberos Server Settings Primary Server Name/IP Address – Specify a server name or an IP address. Primary Server Port Number – Specify a port number. Secondary Server Name/IP Address – Specify a server name or an IP address. Secondary Server Port Number – Specify a port number. Realm Name – Specify a realm name.
Properties Feature Setting items Proxy Server Settings General: Use Proxy Server – Specify whether to enable a proxy server. Proxy Setup – Specify whether to use the same proxy for all protocols or to use a different proxy for each protocol. Address to Bypass Proxy Server – Specify an address that bypasses the proxy server. HTTP Server: Server Name – Specify the HTTP server name. Port Number – Specify the HTTP proxy server port number.
8 CentreWare Internet Services Feature 194 Setting items Port Settings Ethernet Allows you to select the ethernet transmission rate. Ethernet Settings – You can select one of the following options. • Auto: Detects the ethernet transmission rate automatically. • 10BASE-T (Half Duplex): Selects 10BASE-T (in half duplex) as the default value. • 10BASE-T (Full Duplex): Selects 10BASE-T (in full duplex) as the default value. • 100BASE-T (Half Duplex): Selects 100BASE-T (in half duplex) as the default value.
Properties Feature Protocol Settings Xerox WorkCentre 7132 User Guide Setting items NetWare Allows you to configure the settings for NDS, transport protocol and SLP, as follows. Host Name – Enter the host name. Active Mode – Selects the Active Mode for the printer when using NetWare. • Bindery: PServer Mode: Select this when using the printer server mode in bindery service. • Directory: PServer Mode: Select this when using the printer server mode in directory service.
8 CentreWare Internet Services Feature Protocol Settings 196 Setting items TCP/IP Allows you to configure the following TCP/IP settings. Host Name – Enter the host name. Get IP Address – Allows you to set the method for obtaining the IP address by selecting the drop down menu to access the following options. • Manual: The user will specify all the addresses. • DHCP: The address will automatically be set via DHCP. • BOOTP: The address will automatically be set via BOOTP.
Properties Feature Protocol Settings Xerox WorkCentre 7132 User Guide Setting items IP Address List: Allows you to limit the IP address used for receiving print data when TCP/IP is enabled. • IP Filter – Allows you to enable or disable IP filtering. • Number – Displays the entry number of the IP address list from 1 to 10. • Permitted IP Address – Enter the IP address for receiving print data when TCP/IP is enabled. • IP Mask – Enter an IP address mask for each IP address entered in permitted IP address.
8 CentreWare Internet Services Feature Protocol Settings 198 Setting items IPP Allows you to configure the following options when using IPP (Internet Printing Protocol). Port Number – The default IPP port number 631 will be displayed. This is a display-only item. Add Port No. – Enter the port number. TBCP Filter – Only displayed when PostScript is enabled. Administrator Mode – Allows you to enable or disable the Administrator Mode. DNS – Allows you to configure whether to enable/disable DNS.
Properties Feature Protocol Settings Xerox WorkCentre 7132 User Guide Setting items E-mail Allows you to configure the e-mail and Internet Fax settings as follows. General: Receiving Protocol – Allows you to select the receiving protocol for the job. Incoming E-mail Print Options – Allows you to select the print e-mail headers and contents option. Incoming Internet Fax Print Options – Allows you to select the print Internet Fax headers and contents option.
8 CentreWare Internet Services Feature Protocol Settings 200 Setting items SMTP Server Settings: Server Address – Enter the SMTP server address. Up to 128 characters can be entered, including. (period) and - (hyphen). Port Number – Specify the SMTP port number. Send Authentication – Select whether and how users are required to authenticate before sending e-mail using an SMTP server. • Off: User authentication is not required to use an SMTP server.
Properties Feature Setting items Protocol Settings HTTP Allows you to configure the HTTP protocol settings as follows. Port Number – Enter the port number that receives requests from the browser. Maximum Sessions – Enter the maximum number of sessions between 1 and 15. Connection Time-Out – Allows you to specify the connection time-out period when transmission fails. UPnP Allows you to specify the port number for UPnP. Port Number – Specify the UPnP port number.
8 CentreWare Internet Services Feature Emulation Settings 202 Setting items PostScript Allows you to configure the settings when PostScript is enabled as follows. Logical Printer Number – Enter the logical printer number and click the [Edit] button. Paper Tray – Allows you to select the paper tray. Output Size – Allows you to select the paper size. Paper Type – Allows you to select the paper type. Output Destination – Allows you to select the destination for your output.
Properties Feature Setting items Emulation Settings HP-GL/2 Allows you to configure the settings when HP-GL/2 is enabled as follows: Logical Printer Number – Enter the logical printer number and click the [Edit] button. Document Size – Allows you to select the paper size of originals. Paper Tray – Allows you to select the paper tray. Output Size – Allows you to select the paper size. Output Destination – Allows you to select the destination for your output.
8 CentreWare Internet Services 204 Feature Setting items Emulation Settings PCL This page allows you to configure the settings when PCL is enabled. Paper Tray – Allows you to select the paper tray. Output Size – Allows you to select the paper size. Paper Size (Bypass) – Allows you to select the paper size for Tray 5 (Bypass). Custom Paper Size:Width X – Allows you to specify a paper size width. Custom Paper Size:Length Y – Allows you to specify a paper size length.
Properties Feature Setting items Emulation Settings TIFF Allows you to configure the settings when TIFF is enabled. Logical Printer Number – Enter the logical printer number and click the [Edit] button. Memory Settings – Allows you to select a memory setting when the machine is switched off/on. TIFF Logical Printer Settings: Document Size – Allows you to select image size or standard size. Paper Tray – Allows you to select the paper tray. Output Size – Allows you to select the paper size.
8 CentreWare Internet Services Feature Memory Settings Setting items Memory Settings Allows you to change the settings for the free space available and the print page buffer size for USB, EtherTalk, SMB, NetWare, LPD, IPP, Port9100, and PostScript memory. Print Page Buffer – Displays the memory buffer size. USB – Enter the print page buffer of the USB interface between 64 KB and 1024 KB in 32 KB increments.
Support Support Click [Change Settings], enter the new name and URL for the website, then click [Apply]. NOTE: If the Administrator Mode is enabled, you will be prompted to enter the user ID and password before changes are made. The default user ID is “11111”, and the password is “x-admin”. Error History This page displays the Error History. It contains the following details on jobs where an error has occurred. Click the [Maintenance] tab on the Main Panel on the home page.
8 CentreWare Internet Services 208 Xerox WorkCentre 7132 User Guide
9 Paper and Other Media The machine is designed to use various paper types and other media. This chapter provides information on loading paper and other types of media into the machine. Loading Paper The machine can be equipped with various paper trays. This section provides information on how to load paper into each type of tray. NOTE: Make sure the side and rear paper guides on the trays are properly positioned to match the size of paper loaded.
9 Paper and Other Media 1. Pull out the paper tray towards you. NOTE: To avoid jams and misfeeds, do not load paper on top of any remaining paper in the tray. Remove the paper, and reload it on top of the new stock loaded. 2. If required, move the paper tray guides further out to load the new stock. To adjust the side and rear guides, pinch the guide lever on each guide and slide the guides to their new position. To secure the guides in position, release the levers.
Loading Paper 5. Close the paper tray. Paper can be loaded either short edge feed or long edge feed. 6. Set the machine to detect the paper size automatically, or manually specify the required size. For more information, refer to Paper Size in the Setups chapter on page 225. Long edge feed (LEF) Short edge feed (SEF) NOTE: Paper sizes detected by the machine vary depending on the Key Operator setting. For more information, refer to Paper Size Settings in the Setups chapter on page 234.
9 Paper and Other Media 2. Slide the side guides towards the paper until they are just touching the edge of the stock. Tandem Tray Module (TTM) The Tandem Tray Module allows you to load larger amounts of paper. It consists of two trays. NOTE: You cannot load custom size paper into the Tandem Tray Module. 1. Pull out Tray 2 or Tray 3 of the TTM. The elevator in the tray lowers. 2. Place the paper stock tightly against the left rear corner of the tray. NOTE: Do not load paper above the maximum fill line.
Storing and Handling Paper When not in use, the paper trays can be opened and paper can be loaded while the machine is running. However, do not open the active tray. This will cause the machine to stop the job being processed. Storing and Handling Paper Always use high-quality, xerographic-grade paper in the machine. Damaged, curled, or damp paper can cause jams and image quality problems. Follow these simple rules to store paper.
9 Paper and Other Media Dimensions (mm) LEF/ SEF Tray 1/ Tray 2, 3 (Two Tray Module) Tray 2, 3 (TTM) Tray 5 (Bypass) B6 128.5 182.0 SEF X X B5 182.0 257.0 SEF O X LEF O O Paper Size B4 257.0 364.0 SEF O X 5.5 × 8.5” 139.7 215.9 SEF O X LEF X X 7.25 × 10.5” 184.2 266.7 SEF LEF 8 × 10” 8.5 × 11” 203.2 215.9 254.0 279.
Supported Paper Sizes and Types Paper Size Dimensions (mm) C5 Envelope 162.0 LEF/ SEF Tray 1/ Tray 2, 3 (Two Tray Module) Tray 2, 3 (TTM) LEF X X 229.0 Tray 5 (Bypass) Duplex Module Office Finisher Integrated Office Finisher X O O: Available Blank: Not abailable as the standard size but can be specified as custom size X: Not available NOTE: In some items, the standard or custom size depends on countries.
9 Paper and Other Media Tray 1 Tray 2, 3 (Two Tray Module/TTM) Tray 5 (Bypass) Duplex Module Office Finisher Integrated Office Finisher 106-169 (28 lb. bond60 lb. cover) O O O O*2 O*3 O Coated 1 F 106-128 (28-34 lb) O O X O*2 O O Coated 1 Side 2 106-169 (28-60 lb.) X X O X X O Coated 2*4, *5, *6 170-216 (65-80 lb. cover) O O O X X O Coated 2 Side 2 170-216 (65-80 lb. cover) X X O X X O 106-169 (28 lb. bond60 lb.
Supported Paper Sizes and Types The followings show the default settings of Plain, Heavyweight 1, and Heavyweight 2 papers. You can specify required custom paper names on the Custom paper type. For more information, refer to Paper Tray Settings in the Setups chapter on page 221. Classification Plain Heavyweight 1 Media Plain A ≥ 90gsm (Plain A is selected by default for "Bond" media type.) Plain B Custom Plain C Custom (Plain C is selected by default for "Recycled" media type.
9 Paper and Other Media 218 Xerox WorkCentre 7132 User Guide
10 Setups This chapter describes how the Key Operator can change the various defaults preset on the machine, how to register the various items such as mailboxes and destinations, and how to configure or change the Key Operator settings. System Settings Procedure This section describes the basic system settings procedure. Follow the steps below. 1. Entering the System Settings Mode – page 219 2. Customizing the Settings – page 220 1. Entering the System Settings Mode 1.
10 Setups 2. Customizing the Settings 1. Select the required option. Customize the settings by performing operations as necessary. For some options, select [Change Settings] to change the settings or to enter characters using the screen keyboard. For information on keyboard entry, refer to Keyboard in the Fax/Internet Fax chapter on page 92. System Settings This section describes how to select features you want to configure or change. For more information, refer to the following.
Common Settings Other Settings – page 233 1. Select [Common Settings] on the [System Settings] screen. 2. Select the required option. Use the side tabs to switch between screens. 3. Select [Close]. Machine Clock/Timers This feature allows you to set the correct date, time, and other related values. 1. Select [Machine Clock/Timers] on the [Common Settings] screen. 2. Change the required settings. Use the side tabs to switch between screens. 3. Select [Close]. Date Specifies the current date.
10 Setups NTP Time Synchronization Specifies the parameters used to synchronize the time of the machine with that of the specified time server using the Network Time Protocol (NTP). NOTE: If the time server connection fails, the machine maintains its own time without synchronization. Connection to Time Server Specifies whether to enable the connection to a time server. Connection Interval Specifies the time span between connections to the specified server, in the range from 1 to 500 hours.
Common Settings Audio Tones This feature allows you to select the volume level of tones to be generated at various occasions. You can choose different volume levels for each item shown on the screen. 1. Select [Audio Tones] on the [Common Settings] screen. 2. Change the required settings. Use the side tabs to switch between screens. 3. Select [Close].
10 Setups Line Monitor Volume Specifies the volume level of the tone generated for the line monitor, which allows you to hear call and response signals when connecting to a destination. Ringing Volume Specifies the volume level of the tone generated when a call is received. Stored Programming Tone Specifies the volume level of the tone generated each time operation is performed during job memory registration. You cannot completely turn off the volume for this tone.
Common Settings Auto Display of Login Screen Specifies whether to display the [Login] screen automatically when power is turned on, or when power is interrupted to confirm user authorization. All Services Specifies the features available on the screen. Select a button to reassign the feature assigned to that button. Use the scroll bars to switch between screens.
10 Setups paper loaded in the tray, a size error will occur. This setting is not available for Tray 5 (Bypass). NOTE: When loading trays with envelops/postcards, contact the Xerox Welcome Center to have the tray settings changed specially for the use of envelops/postcards. Paper Type Specifies the type of paper in the paper tray from a list of supported paper types, including the custom paper names 1 to 5.
Common Settings Heavyweight 2 Specifies Heavyweight 2A to 2D and Special grades. Tray 5 (Bypass) - Paper Size Defaults Specifies the paper sizes assigned to the 11 buttons that are listed in [Standard Size] for Tray 5. A/B Series Size Specifies standard document sizes in A/B series size. Use the scroll buttons to switch between screens. Inch Size Specifies standard document sizes in inches. Use the scroll buttons to switch between screens. Others Specifies other miscellaneous sizes.
10 Setups Date Format Specifies the current date. Select from three date formats: 20yy/mm/dd, dd/mm/20yy, mm/dd/20yy. Text Default Specifies the default text from a list of presets, including three custom text strings. Text Size Specifies the default font size. You can select from three preset font sizes or specify a value between 24 and 80 points using the scroll bars. Color Specifies the text color. You can select from Black, Magenta, and Cyan.
Common Settings Output Color Recognition Specifies the level at which the machine distinguishes between monochrome and color images when [Output Color] is set to [Auto Detect] on the [Copy] screen. Select [More Black] to make originals more easily recognizable as monochrome. Select [More Color] to make originals more easily recognizable as color.
10 Setups Auto Gradation Adjustment This feature allows you to perform automatic color adjustment whenever the density or color in copies and prints has deteriorated. The machine automatically adjusts the color gradation for three screen types. For more information, refer to Auto Gradation Adjustment in the Maintenance chapter on page 377. Screen Type Specifies the screen type for which to adjust the color gradation. Select a screen type to print a color correction chart with the selected screening.
Common Settings Target Specifies the range of jobs affected by the gradation adjustment. Reports This feature allows you to specify how reports are to be automatically printed. 1. Select [Reports] on the [Common Settings] screen. 2. Change the required settings. Use the side tabs to switch between screens. 3. Select [Close]. Print Report Button Specifies whether to display the [Print Report/List] feature on the [Billing Meter/Print Report] tab of the [Machine Status] screen.
10 Setups Broadcast/Multi-Poll Report Specifies whether to automatically print a Broadcast/Multi-Poll Report for fax jobs. A Broadcast/Multi-Poll Report shows the results of transmissions and polling requests to multiple remote machines. Relay Broadcast Report Specifies whether to automatically print a Relay Broadcast Report for fax jobs. A Relay Broadcast Report shows the result of fax transmissions for relay broadcasting. Off Disables the feature.
Common Settings Initialize Hard Disk This feature allows you to initialize the hard disk on the machine. After selecting [Initialize Hard Disk], select a partition, and then select [Start]. Then select [Yes] to execute initialization. After the initialization finishes, select [Confirm]. NOTE: This process may take a while depending on the machine configuration. Delete All Data This feature allows you to delete all document data on the machine. Select [Delete All Data], and then select [Start].
10 Setups Auto Job Promotion Specifies whether jobs can automatically be promoted, bypassing other jobs, when the machine is unable to complete the current job. For example, if there is no paper in the required paper tray for the current job. NOTE: Stored documents, such as secure prints and sample prints, cannot be promoted. Default Print Paper Size Specifies the paper size to be used as the initial setting.
Common Settings Document Glass 194.0 267.0 O 16K LEF 267.0 194.0 8K SEF 267.0 388.0 O O O O*1 O*1 O O*1 O*1 297.0 420.0 O 11 × 17” SEF 279.4 431.8 O 7.25 × 10.5” SEF (Executive) 184.2 266.7 7.25 × 10.5” LEF (Executive) 266.7 184.2 C4 Envelope SEF 229.0 324.0 C5 Envelope LEF 229.0 162.0 C5 Envelope SEF 162.0 229.0 Commercial 10 Envelope LEF 241.3 104.8 DL Envelope LEF 220.0 110.0 Monarch Envelope LEF 190.5 98.4 European 0 Envelope LEF 235.0 120.
10 Setups Tray 1-3 (except for TTM) 215.9 139.7 5.5 × 8.5” SEF 139.7 215.9 B5 SEF 182.0 257.0 O O B5 LEF 257.0 182.0 O O A4 SEF 210.0 297.0 O A4 LEF 297.0 210.0 8.5 × 11” SEF (Letter) 215.9 8.5 × 11” LEF (Letter) O O O O O O O O O O O O O O O O O O O O O O O O O O 279.4 O O O O O 279.4 215.9 O O O O O 8.5 × 13” SEF (Legal) 215.9 330.2 O O O O O 8.5 × 14” SEF (Legal) 215.9 355.6 O O O O O O O O O O O O O B4 SEF 257.
Common Settings Tray 1-3 (except for TTM) Inch Series A/B Series (8 x 13”/8 x 14”) 182.0 A/B Series (8K/16K) 128.0 A/B Series B6 SEF A/B Series (8 x 13”) 128.0 Inch Series 182.0 A/B Series (8 x 13”/8 x 14”) B6 LEF A/B Series (8K/16K) Length (mm) A/B Series Width (mm) A/B Series (8 x 13”) Size Tray 2, 3 (TTM) Millimeters/Inches Specifies [Millimeters] or [Inches] as the unit for entering document or scan sizes.
10 Setups Software Download Specifies whether the machine is to allow software downloads. Country Specify the country code for the line type used in your area. NOTE: When setting up Fax options, users in European countries and North American countries may be required to set the country code for the line. Also refer to Country Code for Fax Option on page 85.
Copy Mode Settings Copy Tab This feature allows you to define the functions of the paper tray buttons and magnification buttons shown in [Paper Supply] and [Reduce/Enlarge] on the [Copy] screen. 1. Select [Copy Tab] on the [Copy Mode Settings] screen. 2. Change the required settings. 3. Select [Close]. Paper Supply - Button 2 to 4 Specifies the paper tray assigned to the paper tray buttons 2 to 4 shown in [Paper Supply] on the [Copy] screen.
10 Setups Reduce/Enlarge Specifies the default for the [Reduce/Enlarge] feature on the [Copy] screen. NOTE: If the default for [Paper Supply] is set to [Auto], [Auto %] cannot be selected for [Reduce/Enlarge]. The preset values of the [Reduce/Enlarge Presets] can be changed. For more information, refer to Reduce/Enlarge Presets on page 246. Output Color Specifies the default for the [Output Color] feature on the [Copy] screen.
Copy Mode Settings Contrast Specifies the default for the [Contrast] feature on the [Image Quality] screen. Sharpness Specifies the default for the [Sharpness] feature on the [Image Quality] screen. Saturation Specifies the default for the [Saturation] feature on the [Image Quality] screen. Background Suppression Specifies the default for the [Background Suppression] feature on the [Image Quality] screen.
10 Setups Edge Erase - Left & Right Edges Specifies the defaults for left and right margins of the [Edge Erase] feature on the [Layout Adjustment] screen. Set the margins within a range of 0-50 mm (0-2.0 inches) using the scroll buttons. Image Shift - Side 1 Specifies the default position of [Side 1] in the [Image Shift] feature on the [Layout Adjustment] screen. Image Shift - Side 2 Specifies the default position of [Side 2] in the [Image Shift] feature on the [Layout Adjustment] screen.
Copy Mode Settings Stamp Position Specifies the default for [Stamp]>[Position] in the [Annotation] feature on the [Output Format] screen. Stamp Color Specifies the default for [Stamp]>[Other Settings]>[Color] in the [Annotation] feature on the [Output Format] screen. Stamp Size Specifies the default for [Stamp]>[Other Settings]>[Size] in the [Annotation] feature on the [Output Format] screen.
10 Setups Build Job - Separators Tray Specifies the default for [Copy Job]>[Chapter Start]>[Separators Tray] of the [Build Job] feature on the [Job Assembly] screen. Copy Control This feature allows you to implement operational control of the various copy features. 1. Select [Copy Control] on the [Copy Mode Settings] screen. 2. Change the required settings. Use the scroll buttons to switch between screens. 3. Select [Close].
Copy Mode Settings Background Suppression Level (Text) Specifies the background suppression level for the [Image Enhancement] feature when [Text] is selected on the [Original Type] screen when making color copies. Photo & Text/Printed Original Specifies the type of printed original document when [Photo & Text] and [Printed Original] is selected on the [Original Type] screen.
10 Setups 1. Select [Original Size Defaults] on the [Copy Mode Settings] screen. 2. Change the required settings. Use the scroll buttons to switch between screens. 3. Select [Close]. Original Size 1 to 11 Specifies the document sizes assigned to each of the 11 buttons. A/B Series Size Specifies standard document sizes in A/B series size. Use the scroll buttons to switch between screens. Inch Size Specifies standard document sizes in inches. Use the scroll buttons to switch between screens.
Copy Mode Settings Custom Colors This feature allows you to define custom colors that are available when making single color and dual color copies. 1. Select [Custom Colors] on the [Copy Mode Settings] screen. 2. Change the required settings. Use the scroll buttons to switch between screens. 3. Select [Close]. Custom Color 1 to 6 Specifies the color levels for Yellow, Magenta, and Cyan in the CMYK color model.
10 Setups Network Settings This section describes the features that allow you to change the default settings for the network configuration. For more information on network setups, refer to the System Administration Guide. For more information, refer to the following. NOTE: The options available may vary with the usage environment.
Network Settings PJL Specifies whether to enable the PJL (Printer Job Language). Auto Eject Time Specifies the time-out period when print data is not sent to the machine sequentially. If the specified time elapses, the remaining data inside the machine is automatically printed out. You can enter a time within the range of 5-1,275 seconds in 5-second increments. Adobe Communication Protocol Specifies the communication protocol format for Adobe Communication Protocol.
10 Setups SNMP Specifies whether to enable the SNMP agent. FTP Client Specifies whether to enable the FTP Client port. Receive E-mail Specifies whether to enable the mail receiving port. Send E-mail Specifies whether to enable the mail transmission port. Mail Notice Service Specifies whether to enable the mail notification service. UPnP Discovery Specifies whether to enable the UPnP port and set the port number.
Network Settings Ethernet Setting Specifies the Ethernet port speed according to the network environment to which the machine is connected. TCP/IP - Get IP Address Specifies the method of obtaining an IP address for the machine. TCP/IP - IP Address Specifies the IP address in the form of vvv.xxx.yyy.zzz. The IP address entry is required when selecting [Manual] on the [TCP/IP - Get IP Address] screen. TCP/IP - Subnet Mask Specifies the subnet mask in the form of vvv.xxx.yyy.zzz.
10 Setups Proxy Server Settings This feature allows you to set up the proxy server settings and HTTP/HTTPS server settings. 1. Select [Proxy Sever Settings] on the [Network Settings] screen. 2. Change the required settings. Use the scroll bars to switch between screens. 3. Select [Close]. Use Proxy Server Specifies whether to enable the proxy server. Proxy Server Setup Specifies the proxy server assignment method. Select from [Different Proxy for Each Protocol] and [Same Proxy for All Protocols].
Network Settings HTTPS Proxy Server Authentication Specifies whether to enable HTTPS proxy server authentication. HTTPS Proxy Server Login Name Specifies the HTTPS proxy server login name. HTTPS Proxy Server Password Specifies the HTTPS proxy server password. Enter a password and then re-enter the password for confirmation. Outgoing/Incoming E-mail Settings This feature allows you to set the outgoing and incoming mail server settings. 1.
10 Setups POP3 Server Password Specifies the POP3 server password. Enter a password of up to 32 characters and then re-enter the password for confirmation. POP Password Encryption Specifies whether to enable the POP password encryption using APOP. SMTP Server Settings This feature allows you to set up the SMTP server settings, such as port number, IP address, server name and a password. Use the scroll bars to switch between screens. SMTP Server Setup Specifies the setup method for the SMTP server.
Network Settings Domain Filter Specifies domain name restrictions to filter incoming e-mail. Domain Filtering Specifies whether to enable domain filtering, and the type of filtering. Select from [Enter Permitted Domain Names] and [Enter Rejected Domain Name] to enable filtering. Domain 1 to 50 Specifies the domain names to be restricted or permitted according to the selection on the [Domain Filtering] screen.
10 Setups • Secondary Server IP Address - Specifies the secondary server IP address. This entry is required only when [By IP Address] is selected on the [Secondary Server Setup] screen. • Secondary Sever Name - Specifies the secondary server name. Enter a server name of up to 255 characters. This entry is required only when [By Server Name] is selected on the [Secondary Server Setup] screen. • Secondary Server Port Number - Specifies the secondary server port number.
Network Settings Attribute of Typed User Name Specifies the typed user name attribute. Attribute of Login User Name Specifies the login user name attribute. Use Added Text String Specifies whether to use additional user name characters. Text String Added to User Name Specifies the text string added to the user name when enabled by [Use Added Text String]. Search Login Name Specifies the login name for directory server access.
10 Setups Attribute Type of First Name Specifies the sender's first name attribute type using 32 or less characters. Attribute Type of E-mail Address Specifies the e-mail address attribute type using 32 or less characters. Attribute Type of Custom Item 1 to 3 Specifies the attribute names assigned to custom items 1 to 3 using 16 or less characters. Attribute Name of Custom Item 1 to 3 Specifies the attribute names assigned to custom items 1 to 3 using 16 or less characters.
Network Settings SMB Server 1 to 5 • Server Domain Name - Specifies the domain name. • Server IP Address - Specifies the IP address. • Server Name - Specifies the server name. Enter a name of up to 64 characters. PKI (Public Key) Settings This feature allows you to set up the HTTP-SSL/TLS and S/MIME settings. NOTE: It is necessary to specify the device certificate for the machine in order to specify the HTTP-SSL/TLS communications and S/MIME settings.
10 Setups S/MIME Communication Specifies whether to enable S/MIME communications. Receive Untrusted E-mail Specifies whether to receive an untrusted E-mail. Select [No] to block a non-S/MIME E-mail when S/MIME communication is enabled, and to block an E-mail with an incorrect signature/validation. Receive Untrusted iFax Specifies whether to receive an untrusted Internet Fax.
Print Mode Settings Other Settings This feature allows you to set the e-mail receiving protocol to either SMTP or POP3. 1. Select [Other Settings] on the [Network Settings] screen. 2. Change the required setting. 3. Select [Close]. E-mail Receive Protocol Specifies the protocol for receiving e-mail. Select from [SMTP] or [POP3]. Print Mode Settings This section describes the features that allow you to change the default settings for the printer configuration.
10 Setups HP-GL/2 Auto Layout Memory Specifies the storage location for the HP-GL/2 auto layout function. Specify a value within the range of 64-5120 KB in 32 KB increments. The maximum value that can be set varies according to the amount of available memory. Receiving Buffer - USB Specifies the input buffer memory capacity for the USB interface within the range of 641024 KB in 32 KB increments using the scroll buttons or the numeric keypad.
Print Mode Settings NOTE: When printing with the receiving buffer spooling set to [Memory] or [Hard Disk], each page within a job is printed in the sequence assigned by the operating system. However, somethimes pages between different jobs may not be printed in the intended sequence if, for example, printing multiple copies of a single 1-page job. In this case, set spooling to [Off], the default, to maintain the intended printing sequence. Off Specifies no spooling.
10 Setups currently available memory will be displayed at the top of the screen with the following message: “Memory Available: XXX MB.” Other Settings This feature allows you to specify a printable area and replacement method when paper runs short. 1. Select [Other Settings] on the [Print Mode Settings] screen. 2. Change the required settings. Use the scroll buttons to switch between screens. 3. Select [Close]. Print Area Specifies the printable area. Select [Standard] to crop a margin 4.1 mm (0.
Scan Mode Settings Unregistered Forms Specifies whether to abort a job which is specified to use form overlay when the form is not found (not registered) in the machine. Print User ID Specifies whether to print the user ID or the position to print the ID, when printing using a printer driver to distinguish between users. The user ID is a maximum of 64 characters set by the printer driver. For more information, refer to the printer driver online help.
10 Setups Scan-to-FTP/SMB Defaults – page 268 Original Size Defaults – page 268 Output Size Defaults – page 269 Reduce/Enlarge Presets – page 269 Other Settings – page 270 1. Select [Scan Mode Settings] on the [System Settings] screen. 2. Select the required option. 3. Select [Close]. Scan Defaults This feature allows you to configure or change various default settings for the scan features. 1. Select [Scan Defaults] on the [Scan Mode Settings] screen. 2. Change the required settings.
Scan Mode Settings Background Suppression Specifies the default for the [Background Suppression] feature on the [Image Quality] screen. Shadow Suppression Specifies the default for the [Shadow Suppression] feature on the [Image Quality] screen. Color Space Specifies the default color space for the [Image Quality] screen. Original Orientation Specifies the default for the [Original Orientation] feature on the [Layout Adjustment] screen.
10 Setups Scan-to-FTP/SMB Defaults This feature allows you to configure or change the default settings for scanning and sending documents to specified destinations through the FTP or SMB protocol. 1. Select [Scan-to-FTP/SMB Defaults] on the [Scan Mode Settings] screen. 2. Change the required settings. 3. Select [Close]. Transfer Protocol Specifies the default transfer protocol.
Scan Mode Settings Output Size Defaults This feature allows you to configure or change the output size buttons displayed when [Auto %] is selected in the [Reduce/Enlarge] feature on the [Layout Adjustment] screen. 1. Select [Output Size Defaults] on the [Scan Mode Settings] screen. 2. Change the required settings. Use the scroll buttons to switch between screens. 3. Select [Close]. Output Size 1 to 8 A/B Series Size Specifies standard document sizes in A/B series size.
10 Setups Variable % Specifies the reduce/enlarge ratio set using the scroll bars from 25% to 400% in 1% increments. Other Settings This feature allows you to configure or change other machine settings specific to the scan features. 1. Select [Other Settings] on the [Scan Mode Settings] screen. 2. Change the required settings. Use the scroll buttons to switch between screens. 3. Select [Close]. Scan Service Specifies whether to enable the scanner function.
Fax Mode Settings TIFF Format Specifies the type of the TIFF format to be used when TIFF is selected for saving scanned data. Image Transfer Screen Specifies whether to display a confirmation message when scanning is finished. Select from [Disabled], [Display Message Only], and [Display Message and Screen]. Fax Mode Settings This section describes the features that allow you to change the default settings for the fax mode. For more information, refer to the following.
10 Setups General Settings - 2nd Column Specifies the feature to be displayed in the second column on the [General Settings] screen when you select the fax/Internet Fax feature. This allows you to access commonly used features quickly. Address Book Default Specifies the default address book entry number to display at the top of the [Address Book] screen. Set the key number within the range of 1 to 500 using the scroll buttons or the numeric keypad on the control panel.
Fax Mode Settings Delivery/Read Receipts Specifies the default for the [Report/Read Receipts] feature on the [Internet Fax Options] (Internet Fax) screen. NOTE: You can use [Read Receipts] only if the remote Internet Fax machine supports the feature. Communication Mode Specifies the default for the [Communication Mode] feature on the [Transmission Options] (Fax) and [Internet Fax Options] (Internet Fax) screen.
10 Setups Rotate 90 degrees Specifies whether to rotate the image to be sent automatically without reducing the image size as far as possible when you select [Auto %] in the [Reduce/Enlarge] feature. Mixed Sized Originals Scan Mode Specifies when scanning the document contains the mixed paper sizes. Sender ID Specifies whether to notify the remote machine of the machine’s G3-ID (fax number) when you send documents with G3 in the [Communication Mode].
Fax Mode Settings 5.0 inches) using the scroll buttons or the numeric keypad on the control panel. We recommend you use this feature with the following [Auto Reduce on Receipt] feature. Auto Reduce on Receipt Specifies whether to reduce and reproduce an image onto a single page if the received document length exceeds the length of the loaded paper, but is within the value set in the Border Limit feature. We recommend you use this feature with the [Border Limit] feature.
10 Setups NOTE: When setting the box selector feature, select a mailbox that has already been registered. If an unregistered mailbox is selected, the received document is automatically printed instead of stored in a mailbox. Memory Full Procedure Specifies the default process to execute if the hard disk becomes full while reading documents. A message asking how to process the data read up to that point is displayed.
Fax Mode Settings Line 1, 2, and 4 Specifies the output tray. Mailbox Printed Documents Specifies the output tray for documents printed from mailboxes, both manually and automatically using job flow sheets. Reduce/Enlarge Presets This feature allows you to configure or change the reduction/enlargement ratio buttons that appear when [Preset %] is selected on the [Reduce/Enlarge] feature on the [Layout Adjustment] screen. 1. Select [Reduce/Enlarge Presets] on the [Fax Mode Settings] screen. 2.
10 Setups Original Size 1 to 11 A/B Series Size Specifies standard document sizes in A/B series size. Use the scroll buttons to switch between screens. Inch Size Specifies standard document sizes in inches. Use the scroll buttons to switch between screens. Others Specifies other miscellaneous sizes. Use the scroll buttons to switch between screens. Local Terminal Information This feature allows you to register or change the local terminal information. 1.
Fax Mode Settings G3 Line 1, 2, and 4 Fax ID Specifies the G3 ID (fax number). Enter up to 20 digits, comprising 0-9, +, and characters. Dial Type Specifies tone or pulse dialling. Line Type Specifies subscriber line (PSTN) or private branch exchange (PBX) line type. Line Selection Specifies send, receive, or receive only. iFax Control This feature allows you to define Internet Fax control functions. 1. Select [iFax Control] on the [Fax Mode Settings] screen. 2. Change the required settings.
10 Setups Fax is delivered to the destination. Select [Read Receipts] to receive a notification mail that informs you an Internet Fax has been correctly handled at the destination. Incoming iFax Print Options Specifies whether to print the header and body, the subject and body, or attached files of a received e-mail. This is effective in saving paper and printing the attached files. Incoming iFax Output Destination Specifies the output tray for printing the received e-mail.
E-mail/Internet Fax Settings E-mail Defaults This feature allows you to configure or change the default settings for sending scanned documents as e-mail attachments. 1. Select [E-mail Defaults] on the [E-mail/Internet Fax Settings] screen. 2. Change the required settings. 3. Select [Close]. Subject Specifies the default for the subject when e-mail is sent. E-mail Control This feature allows you to configure or change other machine settings for sending scanned documents as e-mail attachments. 1.
10 Setups Response to Read Receipts Specifies whether to send the processing result to the host machine when an Internet Fax document is received. Read Receipts Specifies whether to request destinations to send back acknowledgement when opening e-mail. Auto Print Delivery Confirmation Mail Specifies whether to automatically print out transmission confirmation e-mail. Max. No. of Pages for Split Send Specifies whether to divide scanned data into multiple files by the selected number of pages.
Mailbox/Stored Document Settings Mailbox/Stored Document Settings This section describes the features that allow you to configure various settings for mailboxes created for saving confidential incoming fax documents or scanned documents. For more information, refer to the following. Mailbox Settings – page 283 Stored Document Settings – page 284 1. Select [Mailbox/Stored Document Settings] on the [System Settings] screen. 2. Select the required option. 3. Select [Close].
10 Setups Standard Size Threshold Value Specifies the size threshold for which custom sized documents are converted to standard sized documents. iFax to iFax Specifies whether to allow documents received through the Internet Fax service to be automatically retransmitted through the Internet Fax service. iFax to E-mail Specifies whether to allow documents received through the Internet Fax service to be automatically retransmitted as e-mail.
Setup Menu Setup Menu This section describes the features that allow you to register various items such as mailboxes, destination addresses, and job flow sheets. For more information, refer to the following. Mailbox – page 285 Job Flow Sheets – page 287 Job Flow Sheet Keywords – page 290 Address Book – page 290 Group Send – page 294 Comments – page 295 Paper Size/Type – page 295 1. Select [Setup Menu] on the [System Settings] screen. 2. Select the required option. 3. Select [Close].
10 Setups 8. Change the required settings. 9. Select [Close]. NOTE: By selecting [Delete Mailbox], you can delete all documents in the mailbox and all job flow sheets created through the mailbox. Mailbox Name Specifies the mailbox name. Enter a name (up to 20 characters) to be assigned to the mailbox. Check Password Checks the password for the target operation. Select an option for restricting access to the mailbox through the password.
Setup Menu Create/Change Link Allows you to select a job flow sheet to be linked with the mailbox. For the displayed [Sheet Filtering], [Create], and [Edit/Delete] buttons, refer to Job Flow Sheets on page 287. NOTE: The [Auto Start] check box and the [Start] also appear on the [Link Job Flow Sheet to Mailbox] screen when the mailbox has been linked with any job flow sheet.
10 Setups [Mailbox - Link Job Flow Sheet to Mailbox] Screen 1. Select [Job Flow Sheets] on the [Setup Menu] screen. 2. Change the required settings. 3. Select [Close]. Sheet Filtering Displays the [Sheet Filtering] screen. Select the owner of the job flow sheet lists to filter. • Shared - Displays all the shared job flow sheets. • Personal - Displays job flow sheets owned by the logged-in user. Create Displays the [Create New Job Flow Sheet] screen. Edit/Delete Displays the [Show Details] screen.
Setup Menu 3. Select [Save]. NOTE: Select [Delete Settings] if you just want to clear the current setting for the selected item. NOTE: If a recipient’s name and number of the Address Book is modified after assignment to a new job flow, those changes are not reflected in the job flow, which can result in documents being sent to the previous destination. The job flow must also be updated in order to send documents to the correct destination.
10 Setups Transfer via SMB (2) Displays the screen for specifying another server to which documents are to be sent using the SMB protocols. Print Specifies the number of copies to be printed out and the paper type to be used for printing. Job Flow Sheet Keywords Registering a keyword for Job Flow Search allows you to search for the job flow by keyword. Up to 12 characters are allowed for a job flow search keyword.
Setup Menu NOTE: Depending on the selection for [Address Type] in step 4, the following items are displayed on the screen. With [Fax] selected: Item Description Default Fax Number Enter a fax number (up to 128 digits). - Recipient Name Enter a recipient name (up to 18 characters). - Index Enter a single alphanumeric character to use as a keyword for searching the Address Book.
10 Setups Item Description Default Remote Mailbox Off Specify whether or not to send as confidential fax documents. If you select [On], then enter the recipient’s mailbox number (3 digits) and password (4 digits). F Code Specify whether or not to perform F Code transmission. If you select [On], then enter the appropriate F Code and password.
Setup Menu Item Description iFax Profile Select an iFax profile from among [TIFFS], [TIFF-F], and [TIFF-J]. An iFax profile is an agreement between transmitting and receiving iFax machines that limit image resolution, paper size, and other attributes. S/MIME Certificate Select an S/MIME certificate to attach. Certificates must be set up in advance. Default TIFF-S - With [E-mail] selected: Item Description Default E-mail Address Enter an e-mail address (up to 128 characters).
10 Setups With [Server] selected: Item Description Default Recipient Name Enter a recipient name (up to 18 characters). - Transfer Protocol Select FTP or SMB as the transfer protocol. Server Name/IP Address Enter the name and IP address of the destination server. - Shared Name (SMB Only) Enter a name assigned for sharing a folder. - Save In Specify the location (or path) of the directory for saving documents. - User Name Enter a user name if required by the destination server.
Setup Menu NOTE: To delete a registered Address Number in a group, enter the Address Number, and then select [Delete]. NOTE: If a recipient’s name and number of the Address Book is modified after assignment to a new job flow, those changes are not reflected in the job flow, which can result in documents being sent to the previous destination. The job flow must also be updated in order to send documents to the correct destination.
10 Setups System Administrator Settings This section describes the features that allow you to customize many settings on the machine to suit your particular requirements. The machine enters the Key Operator mode only when a correct System Administrator Login ID is entered. Before shipment, the default System Administrator Login ID is set to “11111”. The [System Administrator Settings] screen allows you to start procedures for changing the default System Administrator Login ID.
Login Setup/Auditron Administration 1. Select [System Administrator’s Password] on the [System Administrator Settings] screen. 2. Enter a new System Administrator Password. Use the numeric keypad on the control panel or select [Keyboard] to display the screen keyboard. 3. Select [Next]. 4. Enter the same System Administrator Password as you entered in step 2. 5. Select [Save].
10 Setups 1. Select [Login Setup/Auditron Administration] on the [System Settings] screen. 2. Select the required option. 3. Select [Close]. Create/Check User Accounts This feature allows you to register user IDs and user names, login name and password for authenticating accesses attempted through the network for scanning services, and impose restrictions on the maximum number of pages to be copied or scanned. Up to 500 user accounts can be registered. 1.
Login Setup/Auditron Administration Account Limit Displays the [Account No. XXX - Account Limit] screen. Select [Copy Service], [Fax Service], [Scan Service] or [Print Service] to specify feature access permissions and account limits for that service. Feature Access - Displays the [Account No. xxx - Feature Access] screen. Select the access permissions for each service for that account. Account Limit - Displays the [Account No. xxx - {Service} Limit] screen.
10 Setups NOTE: This item does not appear when [Network Access] or [Xerox Standard Accounting] is selected in Login Setup/Auditron Mode on page 302. 1. Select [Reset User Accounts] on the [Login Setup/Auditron Administration] screen. 2. Select [Print Report] or [Reset]. 3. Select [Close]. All User Accounts Resets/Prints all parameters of all accounts. All Feature Access Settings Resets/Prints the access settings for all features.
Login Setup/Auditron Administration User Details Setup This feature allows you to configure the settings for user ID authentication. 1. Select [User Details Setup] on the [Login Setup/Auditron Administration] screen. 2. Select the required options. 3. Select [Save]. User ID Characters Displays the screen keyboard. Enter a name to be displayed on the touch screen, the browsing screen of the CentreWare Internet Services, or printed on reports, instead of a user ID.
10 Setups • According to Print Auditron - The receiving control depends on the setting made on the machine. The [Job Login Failure] options are displayed. • Save in Private Charge Print - Saves jobs with incorrect User ID in Private Charge Print. The [Job without User ID] option is available for printing the job. When [Save in Private Charge Print] is selected, a user ID must be 24 bytes or less. If the specified user ID on the print driver exceeds 24 bytes, the jobs will be cancelled without being saved.
Login Setup/Auditron Administration Off Disables the authentication feature. Local Machine Access Enables the authentication feature. User registration can be performed using the touch screen or the PC application. If authentication is enabled, all corresponding services need to be authenticated. You can respectively turn off the authentication as required. Network Access Performs Auditron administration using user information managed by an external accounting service on a network.
10 Setups 304 Xerox WorkCentre 7132 User Guide
11 Job Status This chapter contains information on the job status screens and the features available. Job Status This feature allows you to check the progress of a job, or display the log and detailed information of completed jobs. The newest job will be displayed at the top of the list. You can also check, delete, or print documents stored in the public mailbox of the machine. Use the scroll buttons to switch between screens. For more information on each button, refer to the following.
11 Job Status Current and Pending Jobs This feature allows you to view incomplete jobs that are waiting, in progress or suspended. You can see job attributes, or promote/delete the job. 1. Press the button on the control panel. 2. Select the [Current and Pending Jobs] tab. Use the scroll buttons to switch between screens. 3. Select a job to cancel or promote as required. Document/Job Type Identifies each job by number and type.
Completed Jobs Start Starts scanning the next document or prints a job being held on the machine. Print Waiting Jobs Prints the jobs waiting in the incomplete jobs queue. Completed Jobs This feature allows you to view the finished jobs in the machine. You can select a job in the list to display detailed attributes for that job. The contents of each screen may differ depending on the type or status of the job. 1. Press the button on the control panel. 2. Select the [Completed Jobs] tab.
11 Job Status Show Children Jobs Select this button to show all child jobs for the selected job. The button is displayed only when there are child jobs available. Job History Report Select this button to print a job history report for both parent and child jobs. NOTE: The Job History Report feature is enabled by setting the [Print Report Button] setting to Enabled in the [Common Settings] > [Reports] feature. For more information, refer to Reports in the Setups chapter on page 231.
Stored Documents 6. Select the required option. Refresh Refreshes the displayed information. Go to Specifies the Secure Print number to be displayed on the screen. Enter a number within the range of 001 to 200 using the scroll buttons or the numeric keypad. Document List Displays the password input screen for the selected user ID in the list. Enter the password to display the list of stored documents. The following options are available: • Select All - Selects all documents in the list.
11 Job Status • Select All - Selects all documents in the list. • Print - Prints a document selected in the list. After printing, the documents are deleted. • Delete - Deletes a document selected in the list. Delayed Print This feature allows you to store documents on the machine for printing at a later time. You can check, print or delete the stored documents before the specified print time. 1. Select [Delayed Print] on the [Stored Documents] screen. 2. Select a document to print or delete.
Stored Documents 1. Select [Public Mailbox] on the [Stored Documents] screen. 2. Select a document to print or delete. Use the scroll buttons to switch between screens. 3. Select the required option. Document/Type Identifies each document by number and type. Stored Date Displays the date the document was stored. Pages Displays the number of printed, scanned, sent, or received pages. Refresh Refreshes the displayed information. Select All Selects all the documents in the [Public Mailbox].
11 Job Status Delete This Document Deletes the selected document. A confirmation screen is displayed before the document is deleted. Change Recipients Displays the [Resend Fax] screen where you can specify a new fax recipient. [Resend Fax] Screen 1. Select the [Change Recipients] button on the [Undelivered Fax] screen. 2. Specify a new recipient using the keyboard or the address book. NOTE: For more information on entering a recipient, refer to 3.
12 Machine Status This chapter describes how to check the machine status, the billing meter, the status of the toner cartridges and print various reports. For more information on each tab, refer to the following. Machine Status – page 313 Billing Meter/Print Report – page 318 Supplies – page 324 Faults – page 326 1. Press the button on the control panel. Press the or button at any time to exit. button 2. Select the required option.
12 Machine Status 1. Press the button on the control panel. 2. Select the [Machine Status] tab. 3. Select the required option. Machine Information This feature allows you to view user support information and the serial number of the machine as well as the machine configuration and the software version. 1. Select [Machine Information] on the [Machine Status] screen. 2. Select the required option. Machine Configuration Displays the [Machine Configuration] screen.
Machine Status Overwrite Hard Disk This feature displays the overwriting status of the hard disk. NOTE: This option is displayed if the feature is enabled in the System Settings by the Key Operator. 1. Select [Overwrite Hard Disk] on the [Machine Status] screen. Print Mode This feature allows you to change the default printer mode and emulation parameter settings. For the lists of emulation parameters and their values, refer to Emulation Parameters in the Print chapter on page 156. 1.
12 Machine Status HP-GL/2 Emulation Allows you to set parameter values for HP-GL/2 emulation to print documents. It also allows you to store, retrieve, and delete up to 20 emulation settings. 1. Select [HP-GL/2 Emulation] on the [Print Mode] screen. 2. Select the required option. Retrieve Programming Retrieves emulation settings and makes them active. 1. Select [Retrieve Programming] on the [HP-GL/2 Emulation] screen. 2. Select the required option.
Machine Status • Store Current Selections - Stores the current emulation settings in the selected location. This overwrites any settings previously stored in that location. • Delete - Deletes the emulation mode settings from the selected location. Deleted settings cannot be restored. Default Programming Sets the default emulation mode settings when the machine is turned on. 1. Select [Default Programming] on the [HP-GL/2 Emulation] screen. 2. Select the required option.
12 Machine Status 1. Select [Password] on the [PDF] screen. 2. Enter a password using the keyboard. 3. Select [Next]. 4. Re-enter the password. 5. Select [Save]. Fax Receiving Mode This feature allows you to set the fax reception mode: Manual Receive or Auto Receive. 1. Select [Fax Receiving Mode] on the [Machine Status] screen. Manual Receive Starts receiving a fax or polling after you have answered the call and confirmed it is a fax. Auto Receive Receives a fax automatically.
Billing Meter/Print Report Billing Meter This feature allows you to view the total number of prints made on the machine using the [Current Meter Reading]. You can also view the serial number. 1. Select [Billing Meter] on the [Billing Meter/Print Report] screen. Serial Number Displays the serial number of the machine. Current Meter Reading • Black Impressions - Displays the number of total black and white copies and prints. • Color Impressions - Displays the number of total color copies and prints.
12 Machine Status Error History Report Lists the the 50 most recent errors that occurred in the machine. Stored Document List Lists the documents stored in mailboxes for printing, scanning, and faxing. Also displays the fax jobs queued on the machine. Copy Mode Settings 1. Select [Copy Mode Settings] on the [Print Report/List] screen. 2. Select the required option. 3. Select the button on the control panel.
Billing Meter/Print Report TIFF Logical Printers List Lists the settings for up to 20 logical printers created in TIFF print mode. PS Logical Printers List Lists the logical printers created in PostScript mode. HP-GL/2 Settings List Lists the HP-GL/2 emulation mode settings. HP-GL/2 Stored Programming List Lists the HP-GL/2 emulation mode settings stored in memory. HP-GL/2 Palette List Lists the available HP-GL/2 emulation pen attribute settings. Font List Lists all the fonts available on the machine.
12 Machine Status Address Book Lists the contents of address books and relay stations for the 50-address selections on the right-hand side of the screen. Multiple selections are supported. Fax Mode Settings 1. Select [Fax Mode Settings] on the [Print Report/List] screen. 2. Select the required option. 3. Select the button on the control panel.
Billing Meter/Print Report Job Counter Report 1. Select [Job Counter Report] on the [Print Report/List] screen. 2. Select the required option. 3. Select the button on the control panel. NOTE: This option is displayed when enabled by the Key Operator. Job Counter Report Lists the job counter reports for each feature. Auditron Administration 1. Select [Auditron Administration] on the [Print Report/List] screen. 2. Select the required option. 3. Select the button on the control panel.
12 Machine Status Automatically Printed Reports/Lists This section describes the various reports and lists that can be printed automatically. Job History Report Lists all jobs logged on the machine. For more information, refer to Job History Report on page 231. Activity Report Lists activity results of incoming and outgoing communications. For more information, refer to Activity Report on page 231. Transmission Report - Undelivered Lists undelivered documents and their transmission status.
Supplies Replacing Toner Cartridges 1. Select toner cartridges that require replacement, indicated by the cross mark. 2. Select [Replace Cartridge]. 3. Wait until the rotor turns to the correct position and the prompt is shown on the screen, and then replace the cartridges. When replacing the toners, refer to Replacing Toner Cartridges on page 355. Replacing SMart Kit Consumable Supplies 1. Select the consumable that requires replacement, indicated by the cross mark. 2.
12 Machine Status Faults This feature allows you to print a report of recent errors, the date and time of the errors, the error codes, and the status of each error. The status is either active or cleared. NOTE: The Error History Report feature is enabled by setting the [Print Report Button] setting to Enabled in the [Common Settings] > [Reports] feature. For more information, refer to Reports in the Setups chapter on page 231. 1. Press the button on the control panel. 2.
13 Authentication and Auditron Administration The machine has a unique Authentication feature that restricts the ability to use functions, and an Auditron Administration feature that manages the use of each machine feature. This chapter contains information for Key Operators on the features used to change the settings and on the setting procedures.
13 Authentication and Auditron Administration Unauthenticated Users These are users who are not registered with the machine. An Unauthenticated User cannot use services that are restricted. General Users These are general users who are not permitted to use the machine in the authenticated mode. Types of Authentication Three types of authentication are used by the machine depending on where user information is stored.
Overview of Authentication the online help of each driver. For informaiton on the user information settings or account information settings, refer to the online help of CentreWare Internet Services. NOTE: When setting the user information or account information for other WorkCentre 7132, it is recommended to use the Cloning feature of CentreWare Internet Services. For more information, refer to the online help of CentreWare Internet Services.
13 Authentication and Auditron Administration Print The printing of documents that have been saved to the machine is restricted for the Charge Print and Private Charge Print features. Remote Access Operation of the machine through a network using CentreWare Internet Services is called Remote Access. The functions restricted by Remote Access are as follows. Print Printing is limited to print jobs sent from a computer.
Authentication for Job Flow Sheet and Mailbox NOTE: When a user account is deleted, the mailboxes and job flow sheets associated with the account are also deleted. Any documents stored in the mailboxes will also be deleted. NOTE: When the Authentication and Auditron Administration features are used with a remote account server, the user information stored in the machine may be temporarily deleted to restrict user access.
13 Authentication and Auditron Administration Only the Authenticated User who created the job flow sheet can use it. This job flow sheet can only be operated by a Key Operator when the Authentication feature is not enabled. The ways to operate job flow sheets vary depending on whether the Authentication feature is enabled. The following explains the operations available.
Authentication for Job Flow Sheet and Mailbox Created using [Job Flow Sheets] on the [Setup Menu] screen General Users Job Flow Operations Key Operators Generally Shared Mailbox Shared by Key Operators Personal Generally Shared Mailbox Shared by Key Operators Personal Create O X X X X X O X Display O X O X O O O O Edit O X X X O O O O Copy* O X O X O O O O Delete O X X X O O O O Select/Run O X O X O O O O O: Operation available X: Operation no
13 Authentication and Auditron Administration Unauthenticated Users (General Users) Job Flow Operations Generally Shared Mailbox Shared by Key Operators Personal X X X X Link to Mailbox Authenticated Users Job Flow Operations Generally Shared by Key Personal Personal Mailbox Shared Operators (owner) (other) Create X X X O X Display X X O O X Edit X X X O X Copy* X X O O X Delete X X X O X Select/Run X X O O X Link to Mailbox X X O O X Key Operators Job
Authentication for Job Flow Sheet and Mailbox When [Check User Details] under [Network Access] is set to [Off (Keep logon records)] Unauthenticated Users (General Users) Job Flow Operations Generally Shared Mailbox Shared by Key Operators Personal Create X X X X Display X X X X Edit X X X X Copy* X X X X Delete X X X X Select/Run X X X X Link to Mailbox X X X X Authenticated Users Job Flow Operations Generally Shared by Key Personal Personal Mailbox Shared Operators
13 Authentication and Auditron Administration Key Operators Job Flow Operations Generally Shared Mailbox Shared by Key Operators Personal Select/Run O O O O Link to Mailbox O O O O O: Operation available X: Operation not available * The owner of a copied job flow sheet becomes a duplicate user. Types of Mailboxes The following three types of mailboxes can be used with the machine. Generally Shared Mailbox This is a mailbox created by a General User without using the Authentication feature.
Authentication for Job Flow Sheet and Mailbox When the Authentication Feature is Not Enabled The following table shows the relationship with the mailboxes for each user type when the Authentication feature is not enabled.
13 Authentication and Auditron Administration When [Local Machine Access] or [Xerox Standard Accounting] is selected, when [Check User Details] is set to [On] in [Network Access], or when authenticated as a user other than a guest user in [Remote Access]. NOTE: If authenticated as a guest user in [Remote Access], you are treated as an unauthenticated user (general user) and cannot operate job flow sheets.
Authentication for Job Flow Sheet and Mailbox Authenticated Users Mailbox Operations Job Flow Sheet Generally Shared Shared by Key Operators Personal (owner) Personal (other) Display X O O X Link X X O X Auto Run X O O X Manual Run X O O X Key Operators Mailbox Operations Generally Shared Shared by Key Operators Personal Create X O X Display O O O Delete O O O Change Settings O O O Display Document O O O Delete Document O O O Store Document*1 O O O
13 Authentication and Auditron Administration *3: You can perform display, auto run and manual run operations for job flow sheets linked to a mailbox. NOTE: When job flow sheets not available for operation, depending on changes made to the authentication status, are linked to a mailbox, you can still use them except for changing/copying them. If you release the link, the job flow sheet will no longer be displayed and will be disabled.
Authentication for Job Flow Sheet and Mailbox Authenticated Users Mailbox Operations Generally Shared Shared by Key Operators Personal (owner) Personal (other) Store Document*1 O O X X Print Document*1 O O X X Job Flow Sheet Display O O X X Link O X X X Auto Run O O X X Manual Run O O X X Key Operators Mailbox Operations Generally Shared Shared by Key Operators Personal Create X O X Display O O O Delete O O O Change Settings O O O Display Document O
13 Authentication and Auditron Administration *2: You can use them only when the mailbox operations is permitted in the Authentication feature settings of the Key Operator mode. *3: You can perform display, auto run and manual run operations for job flow sheets linked to a mailbox. NOTE: When job flow sheets not available for operation, depending on changes made to the authentication status, are linked to a mailbox, you can still use them except for changing/copying them.
Authentication for Job Flow Sheet and Mailbox When the Authentication Feature is Enabled The following table shows the relationship with the mailboxes for each user type when the Authentication feature is enabled. When [Local Machine Access] or [Xerox Standard Accounting] is selected, when [Check User Details] is set to [On] in [Network Access], or when authenticated as a user other than a guest user in [Remote Access].
13 Authentication and Auditron Administration X: Relationship not available When [Check User Details] under [Network Access] is set to [Off (Keep logon records)] Mailbox Unauthenticated Users (General Users) Generally Shared Shared by Key Operators Personal Generally Shared X X X Shared by Key Operators X X X Personal (own) X X X Personal (other) X X X Job Flow Mailbox Authenticated Users Generally Shared Shared by Key Operators Personal (owner) Personal (other) Generally Shared
Overview of Auditron Administration Overview of Auditron Administration This section is an overview of the Auditron Administration feature used with the machine. Authentication and Auditron Administration The Auditron Administration feature operates in conjunction with the Authentication feature. Three types of authentication are used.
13 Authentication and Auditron Administration Features and Services that Can be Managed with Authentication The features and services that can be managed using the Authentication feature vary depending on whether the user information is stored in the machine or in a remote account server. NOTE: For more information on the Authentication feature, refer to Login Setup/ Auditron Mode on page 302.
Overview of Auditron Administration Network Access When you are using Network Authentication with the machine, Auditron Administration information is managed through a remote account server. The features and services that can be managed using the Auditron Administration feature are as follows.
13 Authentication and Auditron Administration Restricted Use Services Total Usage Per Account Authentication Color Mode Limit*1 Account Limit*2 Print X X X X Charge Print O X X X Scan O X X X Fax, Internet Fax O X X X Direct Fax X X X X Report/List X X X X O: Manageable X: Not manageable *1: This feature sets restrictions on the color modes that can be used. For more information on setting the restrictions, refer to Account Limit on page 299.
Overview of Auditron Administration *3: This feature stops further machine operation if the number of pages has reached the specified maximum number. For more information, refer to the CentreWare Internet Services online help. Jobs that Can be Managed for Each Service The types of jobs you can manage using the Auditron Administration feature vary for print, scan, and fax services. This section lists the items that can be managed for each service.
13 Authentication and Auditron Administration *3: Authentication is required depending on the [Receive Control] settings in the [Login Setup/Auditron Administration] feature. For more information, refer to Receive Control on page 301. Fax The items you can manage for fax jobs using the Auditron Administration feature are as follows.
Overview of Auditron Administration Authentication Required Jobs Internet Fax Receive/ Print Manageable Items Printing received documents automatically No Incoming Internet Fax Receptions/pages, printed pages/sheets Automatic confidential receiving No Incoming Internet Fax Receptions/pages Authenticated Printed pages/sheets Printing confidential documents Forward Internet Fax Documents User/Document Type Yes*1 Receiving relayed Internet Fax documents No Incoming Internet Fax Receptions/
13 Authentication and Auditron Administration Services 352 Authentication Required User Type Manageable Items Scan to Mailbox Yes Authenticated Scanned pages, stored pages Scan to FTP/SMB Yes Authenticated Scanned pages, uploaded pages Network Scanning Yes Authenticated Scanned pages, sent pages Xerox WorkCentre 7132 User Guide
14 Maintenance This chapter describes the maintenance tasks that will be required from time to time to maintain the machine in proper working order, such as cleaning the machine, changing SMart Kit components (customer replaceable units), and calibrating the gradation adjustment. Ordering Supplies A variety of supplies are available for the machine, including machine-specific components such as the drum cartridge, CMYK toner cartridges, staple cartridge and refills.
14 Maintenance Control Panel and Touch Screen Clean the exterior of the machine, the touch screen and control panel on a regular basis to keep them free from dust, dirt, and fingerprint smudges. Wipe the exterior surfaces with a soft, firmly wrung cloth moistened with water. Do not use cleaning agents other than water or neutral detergent. Wipe off any excess water with a dry cloth.
Replacing Toner Cartridges Replacing Toner Cartridges The machine has a separate toner cartridge for each of the colors in the CMYK color model - Cyan, Magenta, Yellow, and Black. The black (K) toner cartridge yields approximately 21,000 copies and prints. The color (CMY) toner cartridges yield approximately 8,000 copies and prints. This is based on a 5% area coverage. The machine will display a prompt when the toner level falls below a certain threshold, giving you time to order a replacement cartridge.
14 Maintenance 4. Select [Replace Cartridge]. NOTE: The toner cartridge replacement procedure is repeated for each toner cartridge being replaced. Replacing the Black (K) Toner Cartridge Removing an Old Toner Cartridge 1. Wait until the rotor turns to the correct position and the prompt is shown on the screen. Then, confirm the screen indicates the Black (K) Toner. 2. Pull the front cover open. 3. Open the toner cartridge door. 4. Remove the toner cartridge from the machine.
Replacing Toner Cartridges Recycling the Toner Cartridge The toner cartridges are designed to be recycled. Return the cartridge to Xerox in the original packaging using the return labels included with each new cartridge. Inserting a New Toner Cartridge 1. Remove the new toner cartridge from its box. Rotate the cartridge from side to side approximately 10 times to evenly distribute the toner within the cartridge. 2.
14 Maintenance Replacing the Color (CMY) Toner Cartridges Removing an Old Toner Cartridge 1. Wait until the rotor turns to the correct position and the prompt is shown on the screen. Then, confirm which toner should be replaced. NOTE: The sample screen indicates the Yellow (Y) Toner should be replaced. 2. Pull the front cover open. 3. Open the toner cartridge door. 4. Remove the toner cartridge from the machine. NOTE: Be careful when handling the empty cartridge to avoid spilling any residue toner.
Replacing Toner Cartridges Inserting a New Toner Cartridge 1. Remove the new toner cartridge from its box. Rotate the cartridge from side to side approximately 10 times to evenly distribute the toner within the cartridge. 2. Insert the cartridge, aligning the arrow on the cartridge with the arrow on the machine, and push until it locks into position. 3. Close the toner cartridge door. 4. Close the front cover. NOTE: Press firmly in the top center when closing the cover.
14 Maintenance SMart Kit (Customer Replaceable Units) The machine has several components that are easily accessible and which require replacement at periodic intervals. A message will appear on the touch screen automatically when a SMart Kit unit needs to be replaced. You can also check the status of the various consumable components on the Machine Status screen.
SMart Kit (Customer Replaceable Units) Removing the Old Drum Cartridge 1. Select [Drum Cartridge] on the [Supplies] screen or the [Consumables Status] screen. 2. Pull the front cover open. 3. Rotate the drum cartridge release lever (R1) 90 degrees clockwise to release the cartridge. 4. Remove the drum cartridge from the machine. NOTE: When replacing the drum cartridge, make sure that the new cartridge is the correct one specified for the machine.
14 Maintenance Inserting the New Drum Cartridge 1. Remove the new drum cartridge from the box and its wrappings. 2. Carefully remove the protective sheet from the cartridge. 3. Place the cartridge in position, aligning the guides. Push the slider on the top edge all the way to the end marker to insert the drum cartridge. Remove the cartridge container. 4. Rotate the drum cartridge release lever (R1) 90 degrees anticlockwise to lock the cartridge in position. 5.
SMart Kit (Customer Replaceable Units) 7. Close the front cover. NOTE: Press firmly in the top center when closing the cover. If an error message appears on the display, press the cover on the right-hand side to close the cover completely. Waste Toner Container and ROS Cleaner The waste toner container lasts approximately 31,000 copies and prints. The machine will display a warning message approximately 1,500 pages before the waste toner container becomes full.
14 Maintenance Inserting the New Waste Toner Container 1. Remove the new waste toner container from its box. 2. Insert the new waste toner container in the machine and push until it locks into position. 3. Completely remove the old ROS cleaner (R4) from the machine. 4. Insert the new ROS cleaner into the machine. 5. Close the front cover. NOTE: Press firmly in the top center when closing the cover.
SMart Kit (Customer Replaceable Units) Second Bias Transfer Roll Unit The Second Bias Transfer Roll unit lasts approximately 150,000 copies and prints. The machine will display a warning message approximately 1,500 copies and prints before the unit reaches the end of its life. Another message will be displayed at this point when the unit needs to be replaced. CAUTION: The left-hand cover should not be opened while the machine is operating. If the left-hand cover is opened, the machine automatically stops.
14 Maintenance Inserting the New Second Bias Transfer Roll Unit 1. Remove the new Second Bias Transfer Roll unit from its box, and make sure that parts on both ends of the Second Bias Transfer Roll unit are pushed in properly as shown in the diagram. NOTE: Failing to properly push in those parts on both ends may result in paper jams or poor performance. 2. Insert the unit into the machine. 3. Place the unit in the machine, aligning the arrow indicators. 4.
SMart Kit (Customer Replaceable Units) 5. Close the side cover. 6. Select [Reset Counter] on the screen. 7. Select [Yes] to reset the counter. Fuser Unit The fuser unit lasts approximately 100,000 copies and prints. The machine will display a warning message approximately 1,500 copies and prints before the unit reaches the end of its life. Another message will be displayed when the unit needs to be replaced. CAUTION: The left-hand cover should not be opened while the machine is operating.
14 Maintenance 4. Remove the two screws securing the fuser unit by rotating them anticlockwise. 5. Grip the fuser unit by the two ring tabs and remove the fuser unit from the machine. Inserting the New Fuser Unit 1. Remove the new fuser unit from its box. Holding the unit by the two ring tabs, insert the unit into the machine. 2. Push the unit into the machine until it locks into position.
SMart Kit (Customer Replaceable Units) 3. Fasten the unit into position by rotating the screws clockwise. 4. Close the side cover. 5. Connect the power cord, then turn the power switch on of the machine. 6. Select [Fuser SMart Kit] on the [Consumbles Status] screen. When the [Consumbles Status] screen does not appear on the touch screen, press the button on the control panel, select the [Supplies] tab on the touch screen, then select [Fuser SMart Kit]. 7.
14 Maintenance cleaner reaches the end of its life. Another message will be displayed at this point when the cleaner needs to be replaced. Removing the Old Transfer Belt Cleaner 1. Select [Transfer Belt Cleaner] on the [Supplies] screen or the [Consumables Status] screen. 2. Pull the front cover open. 3. Rotate the Transfer Belt Cleaner unit release lever (R2) clockwise. 4. Loosen the Transfer Belt Cleaner unit locking screw by rotating it anticlockwise. 5.
SMart Kit (Customer Replaceable Units) Inserting the New Transfer Belt Cleaner 1. Remove the new Transfer Belt Cleaner from its box. 2. Insert the new Transfer Belt Cleaner unit into the machine and push until it locks into position. 3. Push in and securely fasten the locking screw by turning it clockwise. 4. Remove the ring tag on the right-hand side of the locking screw and discard it. 5. Rotate the release lever clockwise to lock the unit into position. 6. Close the front cover.
14 Maintenance 7. Select [Reset Counter] on the screen. 8. Select [Yes] to reset the counter.
Loading Staples Loading Staples Loading Staples in the Office Finisher (Optional) The Office Finisher contains an automatic stapler. The stapler cartridge contains 5,000 staples. When the machine runs out of the staples, a message is displayed on the touch screen. When this message is displayed, load a new staple case into the staple cartridge. NOTE: Load the correct staple case specified for the product model of the machine. 1. Open the front cover of the Office Finisher. 2.
14 Maintenance 5. Insert your fingertip into the round section on the cartridge to remove the staple case. 6. Push a new staple case into the staple cartridge. 7. Push the top of the staple cartridge down as shown in the diagram. 8. Remove the tab from the new staple case as shown in the diagram.
Loading Staples 9. Return the staple cartridge to its original position and push in until it clicks into place. 10. Close the front cover of the Office Finisher. Loading Staples in the Integrated Office Finisher (Optional) The Integrated Office Finisher contains an automatic stapler. The stapler cartridge contains 5,000 staples. When the machine runs out of the staples, a message is displayed on the touch screen. When this message is displayed, load a new staple case into the staple cartridge.
14 Maintenance 3. After removing the staple cartridge, check the inside of the finisher for any remaining staples. 4. Pick the empty staple case with your fingers (1), and then remove the case from the cartridge (2) as shown in the figure. 2 1 1 5. Prepare a new staple case. Insert the front of the staple case into the staple cartridge (1), and push the rear of the case to set (2). 2 1 6. Return the staple cartridge to its original position 7. Close the front cover of the finisher.
Auto Gradation Adjustment Auto Gradation Adjustment This section describes how to adjust the color gradation scale when the density or color of your copies and prints starts to deteriorate. The machine can adjust the gradation automatically for three types of screening: • Copy Job – Adjusts the gradation for copying documents. • Print Job 1 – Basic screen for printing.
14 Maintenance 1. Press the button on the control panel. button 2. Enter the correct user ID using the numeric keypad on the control panel or the screen keyboard. NOTE: The default Key Operator ID is “11111”. If the Authentication feature is enabled, you may be also required to enter a password. The default password is “x-admin”. To change the default user ID or password, refer to System Administrator Settings on page 296. 3. Select [System Settings]. 4.
Auto Gradation Adjustment 8. Select the required screen type, paper supply tray, and target job type. 9. Select [Start]. NOTE: The Gradation Adjustment Chart for that screen and job type is printed. 10. Align the magenta color swatch of the Gradation Adjustment Chart against the left edge of the document glass. 11. Place several sheets of white, blank paper on top of the Gradation Chart and close the document cover. 12. Select [Start].
14 Maintenance 380 Xerox WorkCentre 7132 User Guide
15 Problem Solving This chapter describes solutions to problems that you may come across while using the machine. The machine has certain built-in diagnostic capabilities to help identify problems and faults, and displays error messages whenever problems or conflicts occur. There is also a section on troubleshooting common faults. Fault Clearance Procedure If a fault or problem occurs, there are several ways in which you can identify the type of fault.
15 Problem Solving Paper Jams When a sheet of paper jams inside the machine, the machine stops the operation and beeps, and a message is displayed on the touch screen. Follow the instructions displayed to remove the jammed paper. Gently remove the paper taking care not to tear it. If paper is torn while it is being removed from the machine, remove all the torn pieces making sure that none remain inside. If a paper jam message is displayed again, paper is probably jammed at another location.
Paper Jams Office Finisher Top Cover Office Finisher Transport Cover F Office Finisher Tray Tray 2 - Tandem Tray Module (Optional) Tray 3 - Tandem Tray Module (Optional) Integrated Office Finisher Top Cover Integrated Office Finisher Front Cover Integrated Office Finisher Center Tray Staple Cartridge Paper Jams in Cover A – page 384 Paper Jams in Cover B – page 385 Paper Jams in Cover C – page 387 Paper Jams in Cover E – page 387 Paper Jams in Tray 1 and Trays 2, 3 (Optional) – page 388 Paper Jams i
15 Problem Solving Paper Jams in the Duplex Module Cover D – page 389 Paper Jams in the Office Finisher (Optional) – page 390 Paper Jams in the Integrated Office Finisher (Optional) – page 391 Media jams happen for a variety of reasons. Check the guidelines below to reduce potential jams in the machine. • Use only recommended media.
Paper Jams 3. Pull out the paper from the machine in the direction of the arrow. 4. If the jammed paper is inside the fuser unit, lift the lever on the left-hand side in the direction of the arrow to open the fuser unit cover. 5. Hold the lever and carefully remove the paper from the machine. Close the lever after removing the jammed paper. WARNING: Do not touch the fuser unit because it may be hot. 6. Close the Cover A until it latches, and then close the bypass tray.
15 Problem Solving 1. Open Cover B while lifting up the release lever. 2. Remove the jammed paper. 3. Close the Cover B until it latches. NOTE: Firmly press the center of the cover to close it. NOTE: Depending on the type of paper jam, a message may be displayed on the screen with instructions on opening and closing the paper tray.
Paper Jams Paper Jams in Cover C Follow the steps below to clear paper jams in Cover C. 1. Open Cover C while lifting up the release lever. 2. Remove the jammed paper. 3. Close the Cover C until it latches. NOTE: Depending on the type of paper jam, a message may be displayed on the screen with instructions on opening and closing the paper tray. Paper Jams in Cover E Follow the steps below to clear paper jams in Cover E. 1. Open the bypass tray, and then open Cover A while lifting up the release lever.
15 Problem Solving 3. Remove the jammed paper. 4. Close the Cover E. 5. Close the Cover A until it latches, and then close the bypass tray. Paper Jams in Tray 1 and Trays 2, 3 (Optional) Follow the steps below to clear paper jams in Trays 1 to 3 of the machine. 1. Pull out Tray 1, 2, or 3. 2. Remove the jammed paper. 3. Close the paper tray. Paper Jams in the Tandem Tray Module (Optional) Follow the steps below to clear paper jams in the Tandem Tray Module. In Tray 2 1.
Paper Jams In Tray 3 1. Pull out Tray 3 of the Tandem Tray Module 2. Remove the jammed paper. 3. If paper is jammed underneath the inner cover, open the cover and remove the paper. 4. Close Tray 3. Paper Jams in Tray 5 (Bypass) Follow the steps below to clear paper jams in the bypass tray. 1. Remove the jammed paper in the bypass tray. Paper Jams in the Duplex Module Cover D Follow the steps below to clear paper jams in the Duplex Module. 1. Open the bypass tray. 2.
15 Problem Solving 5. Close the bypass tray. Paper Jams in the Office Finisher (Optional) Follow the steps below to clear paper jams in the Office Finisher Top Cover and Transport Cover F. Office Finisher Top Cover 1. Press the button on the Office Finisher Top Cover to open it. 2. Lift the cover. 3. Remove the jammed paper. 4. Close the Office Finisher Top Cover. Office Finisher Transport Cover F 1. Open the Office Finisher Transport Cover F.
Paper Jams 2. Remove the jammed paper. 3. Close the Office Finisher Transport Cover F. Paper Jams in the Integrated Office Finisher (Optional) Follow the steps below to clear paper jams in the Integrated Office Finisher Top Cover. Integrated Office Finisher Top Cover 1. Open the Integrated Office Finisher top cover. 2. Turn the wheel to remove the jammed paper. 3. Close the Integrated Office Finisher top cover.
15 Problem Solving Document Feeder Jams If a document jams in the document feeder, the machine stops, and an error message is displayed on the touch screen. Clear the document jam according to the instructions displayed, and then reload the document in the document feeder. Follow the steps below to clear document jams in the document feeder. 1. Open the document feeder cover, and then remove the jammed document.
Stapler Faults Stapler Faults Below describes stapler troubles when the Finisher (optional) is installed. Follow the procedures on the following pages when copies are not stapled or when staples are bent. Contact your Xerox Welcome Center if the problem persists after you have tried the following solutions. Bent staple Unstapled If staples are stapled on the copies in the manner shown in the figures below, contact your Xerox Welcome Center.
15 Problem Solving Staple Jams in the Office Finisher(Optional) The following describes how to clear staple jams when the Office Finisher is installed. 1. Make sure that the machine has stopped, and then open the front cover on the Office Finisher. 2. Hold the staple cartridge by its lever as shown in the figure on the right, and draw out the staple cartridge to the right towards you. 3. Lift up to remove the staple cartridge. 4.
Stapler Faults 5. Pull up the lever on the front of the staple cartridge. 6. Remove the jammed staples together with the staple sheet. NOTE: When removing jammed staples, also remove the staple sheet. Do not just break off the bent staple. 7. Close the lever on the front of the staple cartridge until you hear it click into place. 8. Lower the lever to return the staple cartridge to its original position until you hear it click into place. 9. Close the front cover on the Office Finisher.
15 Problem Solving Staple Jams in the Integrated Office Finisher(Optional) The following describes how to clear staple jams when the Integrated Office Finisher (optional) is installed. 1. Make sure that the machine has stopped, and then open the front cover on the Integrated Office Finisher. 2. Take the staple cartridge out of the finisher. 3. After removing the staple cartridge, check the inside of the Integrated Office Finisher for any remaining staples. 4.
Stapler Faults 5. Remove the entire staple sheet including the jammed staple. NOTE: Be sure to remove the entire staple sheet. Do not remove the jammed staple only. 6. Pull down the front lever on the staple cartridge until it clicks into place. 7. Return the staple cartridge to its original position. 8. Close the front cover of the Integrated Office Finisher. If the staples cannot be removed after carrying out the above procedures, contact your Xerox Welcome Center.
15 Problem Solving Troubleshooting If you are experiencing difficulties using the machine, check the suggestions in the following tables for advice. If this does not remedy the problem, refer to Fault Clearance Procedure on page 381. Symptom 398 Recommendation The machine will not power on. • Check the power cord. • Check that the power switch is in the ON position. • Check that the RESET button on the back of the machine is not in the tripped (popped up) position. Push the button to reset.
Troubleshooting Symptom Recommendation The machine displays a tray fault. • Follow the steps below. 1. Open the paper tray. 2. Move the paper tray guides away from the paper. 3. Move the paper tray guides against the paper so that they are just touching the paper. 4. Power the machine off and then on. Deformed transparencies • Check that [Transparency] is selected in [Paper Type]. The machine automatically adjusts the handling for transparencies. Transparencies tolerate less heat than paper.
15 Problem Solving Symptom 400 Recommendation Uneven print • Replace the drum cartridge. • Replace the toner cartridge if the screen message for replacement is displayed. Blurred images • Load fresh paper. • Replace the drum cartridge. • Replace the toner cartridge if the screen message for replacement is displayed. Missing characters • Load fresh paper. • Reinstall the drum cartridge. • Replace the toner cartridge if the screen message for replacement is displayed.
Troubleshooting Symptom Recommendation Image loss • When copying a document from a larger paper size to a smaller size, reduce the image to fit onto the smaller paper size. • If you are using A4 (210 × 297 mm/8.5 × 11.0 inches) paper, set a slightly smaller document size (for example, copy 90% instead of 100%), or select [Copy All] on the [Reduce/Enlarge] screen. • Select [Auto Center] in [Image Shift]. White stripes appear near around 210 mm from the top of the output.
15 Problem Solving Symptom 402 Recommendation Paper curls. • Check that the paper is loaded correctly. Load paper in Trays 1, 2 and 3 seam side up. • Load paper in the Tandem Tray Module and bypass tray seam side down. • Load custom media in the bypass tray. • Refer to the Paper and Other Media chapter for procedures. Cannot store a document for secure polling due to full memory. • Cancel the operation, then repeat the same operation later when additional memory is available.
Fault Codes Fault Codes When a fault occurs, the touch screen displays a message on how to clear the fault. Some faults indicate customer maintenance, while others require the attention of the Key Operator and/or System Administrator. The following table represents some of the fault codes and their corresponding corrective actions. These may appear in the Print Queue or Faults List available in the Machine Status mode.
15 Problem Solving Code 404 Description and Remedy 012-211 012-212 012-221 012-223 012-224 The finisher malfunctioned. Turn the power off and on. Contact the Xerox Welcome Center if the problem persists. 012-259 012-260 012-263 012-280 012-282 012-283 012-284 012-285 012-291 012-293 012-294 012-295 012-296 The finisher malfunctioned. Turn the power off and on. Contact the Xerox Welcome Center if the problem persists. 016-210 An error occurred on the software option settings.
Fault Codes Code Description and Remedy 016-504 Unable to resolve the name of the POP3 server when e-mail was transmitted. Check if the POP3 server is set correctly using CentreWare Internet Services. Also, check that the DNS server is set correctly. 016-505 Unable to log in to the POP3 server when transmitting e-mail. Check if the user name and password used for the POP3 server are set correctly using CentreWare Internet Services. 016-522 There was a LDAP server SSL authentication error.
15 Problem Solving Code 406 Description and Remedy 016-702 Unable to process PCL print data due to insufficient print page buffer. Take one of the following actions: • Set [Print Mode] to [High Speed]. • Check if memory is installed correctly. • Set [Page Print Mode] to [On] in order to change the printing method, then try printing again. For more information on Page Print Mode, refer to the print driver’s online help.
Fault Codes Code Description and Remedy 016-717 A [Transmission Report - Undelivered] or [Activity Report] was requested, but the the required transmission result information is not stored in memory, and the report was not generated. Take one of the following actions: • Partition memory intensive jobs (iFax) to limit the memory and the hard disk use. • Execute any pending scan and iFax jobs after other scan and iFax jobs are finished.
15 Problem Solving Code 408 Description and Remedy 016-728 The TIFF file contains unsupported tags. Check the print data. 016-729 The TIFF file could not be printed, because the number of colors and resolution of the TIFF file exceeded the limit. Change the number of colors and resolution of the TIFF file, and instruct it to print again. 016-731 Printing of the TIFF data was interrupted. Instruct it to print again.
Fault Codes Code Description and Remedy 016-749 • The printer language received from a printer driver cannot be printed on the machine. Use the machine’s print driver. If the problem persists, contact the Xerox Welcome Center. • The printer language received in an iFax cannot be printed on the machine. Request that the sender sends the document using a printer language supported by the machine. 016-750 Printing banner sheets is canceled.
15 Problem Solving Code 410 Description and Remedy 016-769 The SMTP server does not support delivery confirmation (DSN). Send e-mail without setting confirmation. 016-770 The direct fax function is prohibited. Check with the System Administrator whether the function is enabled. If enabled, contact the Xerox Welcome Center. 016-771 Unable to retrieve the scan data repository address. Confirm the DNS connection. Alternatively, set the scan data repository domain name to the DNS.
Fault Codes Code Description and Remedy 016-786 The scanned data could not be written due to insufficient space on the hard disk. Delete unnecessary data, or initialize the hard disk if the saved data are not needed anymore. 016-787 The server IP address set to the job template is incorrect. Specify the correct job template. 016-788 Failed to retrieve the file from the web browser. Take one of the following actions, and then try retrieving again. • Refresh the browser page. • Restart the browser.
15 Problem Solving Code 412 Description and Remedy 018-701 An LDAP server protocol error occurred in the address book operation. The server returned the RFC2251 specification protocol error 1 (operations error) during the address book query. Check that the [LDAP Server/Directory Service] settings in [Remote Authentication Server/Directory Service] are correct, and check if the problem occurred on the server side. 018-702 An LDAP server protocol error occurred in the address book operation.
Fault Codes Code Description and Remedy 018-712 An LDAP server protocol error occurred in the address book operation. The server returned the RFC2251 specification protocol error 12 (unavailable critical extension) during the address book query. Check the server operating status. 018-713 An LDAP server protocol error occurred in the address book operation. The server returned the RFC2251 specification protocol error 13 (confidentiality required) during the address book query.
15 Problem Solving Code 414 Description and Remedy 018-734 An LDAP server protocol error occurred in the address book operation. The server returned the RFC2251 specification protocol error 34 (invalid DN syntax) during the address book query. An invalid DN syntax was specified. Check the user name and password. Check the LDAP server authentication settings and other status. 018-735 An LDAP server protocol error occurred in the address book operation.
Fault Codes Code Description and Remedy 018-764 An LDAP server protocol error occurred in the address book operation. The server returned the RFC2251 specification protocol error 64 (naming violation) during the address book query. A naming violation occurred (update-related problem). Check the LDAP server status. 018-765 An LDAP server protocol error occurred in the address book operation.
15 Problem Solving Code 416 Description and Remedy 018-782 An LDAP server protocol error occurred in the address book operation. The server returned the RFC2251 specification protocol error 82 (program error or SASL authentication error) during the address book query. Check the LDAP server status. 018-783 An LDAP server protocol error occurred in the address book operation. The server returned the RFC2251 specification protocol error 83 (send message encoding error) during the address book query.
Fault Codes Code Description and Remedy 018-794 An LDAP server protocol error occurred in the address book operation. The server returned the RFC2251 specification protocol error 94 (result no longer available) during the address book query. Check the LDAP server status. 018-795 An LDAP server protocol error occurred in the address book operation. The server returned the RFC2251 specification protocol error 95 (result still available) during the address book query. Check the LDAP server status.
15 Problem Solving Code 418 Description and Remedy 027-502 Unable to login to the POP3 server when using the POP3 protocol. Check from CentreWare Internet Services to see if the user name and password used for the POP3 server are set correctly. 027-547 An SMB protocol error occurred. Prohibited characters were detected in the specified domain name. Check the domain name, and that the correct domain name is set on the machine. Check the domain by: 1.
Fault Codes Code Description and Remedy 027-588 An SMB protocol error occurred. The user account is disabled. Ask the System Administrator to enable the user. 027-589 An SMB protocol error occurred. The user account is locked out. Ask the System Administrator to release the lockout. 027-590 An SMB protocol error occurred. The user valid interval has expired. Obtain a valid user account from the System Administrator, or ask the System Administrator to extend the account interval.
15 Problem Solving Code 420 Description and Remedy 027-737 An error occurred during reading of data from the job template server. Check the access rights of the directory in which the job template is stored. 027-739 Unable to find the specified job template server. Check the path name to the job template server. 027-740 Unable to log in to the job template server. Verify that the correct log-in user name, password and other information are entered.
Fault Codes Code Description and Remedy 033-363 An error occurred when using the fax. Turn the power off and on. Contact the Xerox Welcome Center if the problem persists. 033-710 The document for polling has been deleted. Store the original document again. 033-712 The processing could not continue due to insufficient system memory. Delete unnecessary data. 033-713 An error occurred when using the fax. Turn the power off and on. Contact the Xerox Welcome Center if the problem persists.
15 Problem Solving Code 422 Description and Remedy 033-733 An error occurred when using the fax. Turn the power off and on. Contact the Xerox Welcome Center if the problem persists. 033-734 The fax print was suspended, because a job report was generated while preparing the fax print job. No user action is required. 033-735 An error occurred using the fax. Turn the power off and on. Contact the Xerox Welcome Center if the problem persists.
Fault Codes Code Description and Remedy 034-501 The telephone cable may not be connected securely. Check that the telephone cable is connected correctly, and resend the document. Refer to Telephone socket in the Product Overview chapter on page 34. 034-505 An error occurred using the fax. Turn the power off and on. Contact the Xerox Welcome Center if the problem persists. 034-506 The remote copy function (printing multiple copies of a received document) is not supported on the destination machine.
15 Problem Solving Code 424 Description and Remedy 034-528 Unable to perform manual send during dialing. Try executing the same operation again when not dialing. 034-529 The received document cannot be printed on the paper loaded on the machine. Try one of the following. • Check that the correct paper size is loaded in the machine. • Check that the tray is correctly placed in the machine. 034-530 Operation timed out. Perform the operation within the specified time frame.
Fault Codes Code Description and Remedy 035-704 The specified feature (such as polling) is not supported by the remote machine. Contact the other party to check the supported functions. 035-705 035-706 The remote machine may have encountered a problem. Contact the other party and resend the document if necessary. 035-707 No password was specified or an invalid password was specified. This only notifies that the machine received such document, so that no user action is required.
15 Problem Solving Code 426 Description and Remedy 035-730 035-731 035-732 035-733 035-734 035-735 035-736 035-737 035-738 035-739 035-740 035-741 035-742 A communication error occurred. If sending, check the telephone/fax number, Check if the features you specified are supported on the destination machine, then perform the same operation again. If receiving, ask the other party to resend the document if necessary.
Fault Codes Code Description and Remedy 036-780 036-781 036-782 036-783 036-784 036-785 An error occurred when using the fax. If sending a fax, check the contents, fax number, and other settings, then perform the same operation again. Contact the Xerox Welcome Center if the problem persists. 036-786 036-787 Refer to 034-507. 036-788 036-789 A transmission when using polling was specified, but there is no document for polling on the destination machine.
15 Problem Solving Code 428 Description and Remedy 071-210 071-212 An error occurred when using Tray 1. Turn the machine off and on. Contact the Xerox Welcome Center if the problem persists. 072-210 072-212 An error occurred when using Tray 2. Turn the machine off and on. Contact the Xerox Welcome Center if the problem persists. 073-210 073-212 An error occurred when using Tray 3. Turn the machine off and on. Contact the Xerox Welcome Center if the problem persists.
Fault Codes Code Description and Remedy 116-771 116-772 116-773 116-774 116-775 116-776 116-777 116-778 The parameter values were corrected, because the machine encountered a problem when printing the data. If the received image is incomplete or damaged, ask the other party to check the image or to resend the data. When Internet Fax forwarding is enabled, check with the recipient if they received the image intact. 116-780 There is a problem with the document attached to the received e-mail.
15 Problem Solving Code 134-210 134-211 Description and Remedy An error occurred when using the fax. Turn the power off and on. Contact the Xerox Welcome Center if the problem persists. Screen Messages Along with fault codes, the following messages are displayed on the touch screen on some occasions. Message Description and Remedy A fault has occurred. Switch off the machine. Ensure that the screen disappears before switching it on. If the problem persists, call for service. A fault has occurred.
Xerox Welcome Center 1. Press the button on the control panel. Press the or button at any time to exit. button 2. Select [Machine Information]. 3. The serial number will be displayed. NOTE: The serial number is also found on the metal plate on the left side of the machine behind Cover A. For more information, refer to Xerox Welcome Center in the Before Using the Machine chapter on page 15.
15 Problem Solving 432 Xerox WorkCentre 7132 User Guide
16 Specifications This chapter contains the specifications for the machine. Use the specifications listed below to identify the capabilities of the machine. The machine adheres to strict specifications, approvals and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state. Note that improvements in specifications and the appearance of the product may be made without prior notice.
16 Specifications Copier Speed From Tray 1/One-sided: WorkCentre 7132 A4/Letter LEF: 32 cpm (cycles per minute) black and white, 8 cpm color (1 sided) A4/Letter LEF: 21.3 cpm (cycles per minute) black and white, 8 cpm color (2 sided) A3/11 × 17” SEF: 16 cpm (cycles per minute) black and white, 4 cpm color (1 sided) A3/11 × 17” SEF: 10.7cpm (cycles per minute) black and white, 4 cpm color (2 sided) First Copy Out Time From Tray 1/A4 or Letter LEF: 7.4 seconds (black and white), 18.
Paper Supply NOTE: The standard sizes of documents that can be detected vary depending on the paper size table specified by the Key Operator. For information on setting the paper size table, refer to Paper Size Settings in the Setups chapter on page 234. Paper Supply NOTE: The standard sizes of documents that can be detected vary depending on the paper size table specified by the Key Operator. For information on setting the paper size table, refer to Paper Size Settings in the Setups chapter on page 234.
16 Specifications Double-sided Module Paper Sizes: A5 (148 × 210 mm/5.8 × 8.3”) SEF to A3 (297 × 420 mm/11.7 × 16.5”) SEF Paper Weight: 60-105 g/m2 Paper Output Center Output Tray Capacity: Exit Tray 1: Approximately 400 sheets of 80 g/m2 (20 lb bond) paper when Exit Tray 2 is not fitted, and 250 sheets of 80 g/m2 (20 lb bond) paper when Exit Tray 2 is fitted. Exit Tray 2: Approximately 250 sheets of 80 g/m2 (20 lb bond) paper, or 125 sheets when fitted with the offset catch tray.
Paper Output Paper Sizes: A5 SEF, A5 LEF, A4 SEF, A4 LEF, A3 SEF, B6 SEF, B5 SEF, B5 LEF, B4 SEF, 5.5 x 8.5” SEF, 5.5 x 8.5” LEF, 7.25 x 10.5” SEF, 7.25 x 10.5” LEF, 8x10” LEF, 8.5x11” SEF, 8.5 x 11” LEF, 8.5 x 13” SEF, 8.
16 Specifications Electrical Specifications Frequency 50/60 Hz Electrical Voltage 110-127 VAC & 220-240 VAC Power Consumption Maximum average - 1.33 KVA (@110 VAC), 1.524 KVA (@127 VAC), 1.76 KVA (@220 VAC), 1.92 KVA (@240 VAC) Specifications for the Fax Feature Fax Transmission Speed Automatic fallback: 33.6 Kbps Page Transmission Time - ITU No. 1 document 33.
Specifications for the Fax Feature NOTE: This feature is not available in double-sided mode. NOTE: When using this feature to scan long documents which exceed 432 mm (17.0 inches), the operator must feed the document one sheet at a time. The paper weight should be between 60 and 90 g/m2.
16 Specifications 440 Xerox WorkCentre 7132 User Guide
17 Glossary This chapter contains a list of terms used in the User Guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in this Guide. Terms Defined Use the following definitions to learn more about the meanings of terms used in this Guide. 16 K 194 × 267 mm paper. Two slightly different sizes exist depending on the area of purchase. 8K 267 × 388 mm paper. Two slightly different sizes exist depending on the area of purchase. A3 420 × 297 mm paper.
17 Glossary 442 B5 257 × 182 mm paper. Border limit A threshold value for the length of a transmitted document before splitting the document onto separate output pages. One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the receiving terminal. A margin at the bottom of a received document can be eliminated so that the data can be printed on one page. The amount of space that can be removed from the bottom of a document is the border limit.
17 Glossary Default Screen A screen displayed immediately after switching on the power or pressing the Clear All button. The screen is also displayed when the Auto Clear feature is used. Default Setting The settings used by the machine when the user does not specify settings. Default Value Values set on a preset screen. Delayed Start Programming that enables the machine to process a document at a later time. Dial To use a telephone number for document transmission.
17 Glossary 444 Emulation Printer mode where the printer imitates the functions of another printer language. Encryption The process of converting data into an un-readable format for security purposes. Error Code A code is displayed on the control panel or a report when a problem occurs. Ethernet A network transport technology commonly used to send data from one node to another.
17 Glossary Image Enhancement An image control option which makes the border between black and white smooth, with rough edges reduced, giving the appearance of a higher resolution. Image Rotation An image control option that automatically rotates an image by 90 degrees to fit on the same size paper but with the opposite orientation. Insert Paper used to separate sections or topics in a set of documents, typically colored stock.
17 Glossary 446 Mask Data Mask data is displayed as special characters in the place of the private data. Data is masked when the forward slash key (/) is selected. Memory A capacity for storing documents. MIME An abbreviation of Multipurpose Internet Mail Extension. The method used to determine the type of data received by email. Node A number that identifies on access point on a network. It works like an address. Non-Standard Paper Customized paper sizes within the range of 89-297 mm (3.511.
17 Glossary PostScript PostScript is a page description language (PDL) from Adobe Systems, which is the standard for desktop publishing because it is widely supported by both hardware and software vendors. Power Save Modes Energy saver modes that significantly reduce the power consumption during periods of inactivity. Print Page Buffer Location where print data is actually processed and stored. Printable Area The actual area on paper which can be printed.
17 Glossary 448 Screen The display on the control panel. It provides user information and instructions. Send Header A heading printed on the first line of received documents. Server Fax A walk up fax service which uses a third party fax server. Short Edge Feed (SEF) The short edge of the paper is positioned to enter the machine first. Sleep Mode A condition of reduced power consumption while the machine is not performing a transaction.
18 Appendix This chapter contains visual guides to install the optional PostScript kit and Fax kit, and to remove Integrated Office Finisher.
18 Appendix Fax Kit Installation FAX Kit Installation Guide Guide d'installation du kit fax Guida all'installazione del kit Fax Installationsanleitung Fax-Kit Guía de instalación del kit de fax Guia de Instalação do Kit de Fax North America G3-1CH North America G3-3CH Other G3-1CH Other G3-3CH 893E 86460 MB3197Y6-1 450 Xerox WorkCentre 7132 User Guide
18 Appendix North America G3-1CH G3-3CH Other G3-1CH G3-3CH North America Only Important: Set the Country Code Setting the country code is required to use the Fax option. Press button, enter user ID (the default ID is "11111"). Enter the System Settings mode, select [Common Settings], then select [Other Settings]. In the [Other Settings] screen, scroll down to and select [Country], select [change settings], then select the required country.
18 Appendix Removing the Integrated Office Finisher Use the following procedure to remove the Integrated Office Finisher from the machine. Reverse the procedure for reattach the finisher back..
19 Index Numerics 100Base-TX/10Base-T port ................................34 2 Pages Up On Receipt ....................................275 2 Sided Book Copy .............................................64 2 Sided Copying ........................................ 53, 241 2 Sided Originals Fax/Internet Fax .........................................100 Scan/E-mail ................................................130 2 Sided Printing ................................................275 2 Sided Report .............
Index B Background Suppress (Photo & Text) ..............244 Background Suppression ........................ 241, 267 Background Suppression - Copy ........................58 Background Suppression (B/W Copy) ..............229 Background Suppression (Color Copy) ............229 Background Suppression (Scan Jobs) .............229 Background Suppression Level ........................270 Background Suppression Level (Text) .............245 Banner Sheet ....................................................
Index Charge Print Settings - Login Setup/Auditron Administration ................................301 Check Mailbox ..................................................143 cleaning the machine ................................. 19, 353 Clear All button ...................................................36 Collation - Copy ..................................................55 Color .................................................................228 color adjusting gradation .....................................
Index adjusting color shift ......................................62 adjusting contrast .........................................59 adjusting copy density ..................................58 adjusting sharpness .....................................58 adjustment layout .........................................63 assembling a job ..........................................79 basic features ...............................................50 building copy jobs in a single operation .......79 collating output ...
Index Description - CentreWare Internet Services .....180 Device Certificate ..............................................260 Device Certificate - Client .................................259 Device Certificate - S/MIME ..............................259 Device Certificate - Server ................................259 Dial Pause button ...............................................36 Digital Signature - Outgoing E-mail ..................260 Digital Signature - Outgoing iFax ......................
Index fault clearance procedure .................................381 fault codes ........................................................403 Fault Tone ........................................................223 Faults - Machine Status ....................................326 Fax Control - Fax Mode Settings ......................273 Fax Defaults - Fax Mode Settings ....................272 Fax documents for confidential polling .............143 Fax function Data Coupler information ...........................
Index Scan/E-mail ................................................129 General Settings Tab ........................................272 General Users ...................................................328 Ground Fault Interrupter (GFI) ............................39 Group Send - Setup Menu ................................294 H header, adding to fax documents .....................107 Heimdal, license .................................................28 Host Name ...............................................
Index job flow sheet types, authentication ..................331 job flow sheet, executing documents stored in mailbox ..........................................148 Job Flow Sheets Setup Menu ................................................287 Job Flow Sheets - CentreWare Internet Services ...........................184 Job History List - CentreWare Internet Services ......................................................172 Job History Report ...........................
Index Machine E-mail Address/Host Name Network Settings ...........................251 Machine Information - Machine Status .............314 Machine Password ...........................................278 Machine Ready Tone ........................................223 machine specifications ......................................433 Machine Status .................................................313 Faults ..........................................................326 Fax Receiving Mode .......................
Index Office Finisher Transport Cover F ....................390 Office Finisher, Paper Jams .............................390 Office Finisher, Staple Jams .............................394 Offset Stacking (Center Tray-Upper) ................233 Offset Stacking (Finisher Tray) .........................233 On/Off Switch .............................................. 33, 38 On-hook (Manual Send/Receive) - Fax ............113 Operation of Up/Down Buttons .........................237 operational safety ...........
Index PDF ...................................................................317 PDF direct printing ............................................152 PDF file format ..................................................133 PDF security .....................................................133 PDF Security Settings .......................................260 PDF Settings List ..............................................320 PDF Signature .........................................
Index services and features ...................................37 system controls ............................................36 product recycling and disposal ...........................31 profiles, specifying for Internet Fax ...................115 Properties - CentreWare Internet Services .......179 Protocol Settings Network Settings ........................................250 Protocol Settings - CentreWare Internet Services .. 194 Proxy Server Settings Network Settings ..................................
Index S S/MIME Communication ...................................260 S/MIME Settings ...............................................259 safety battery ..........................................................20 consumables ................................................22 electrical .......................................................20 laser ..............................................................21 maintenance .................................................22 operational information .........
Index separators, inserting between transparencies .................................73 serial number ..................................... 15, 314, 431 Serial Number watermark - Copy .......................78 Service Representative Restricted Operation ..237 Services - CentreWare Internet Services .........167 services and features Check Mailbox ..............................................38 Copy .............................................................37 E-mail .......................................
Index Stop button .........................................................36 Store for Polling - Fax .......................................112 Stored Document List .......................................320 Stored Document Settings - Mailbox/Stored Document Settings ........................284 Stored Documents Delayed Print ..............................................310 Public Mailbox ............................................310 Secure Print ................................................
Index W Undelivered Faxes - Stored Documents ...........311 Units, millimeters/inches ...................................236 Unregistered Forms ..........................................265 UPnP Discovery ...............................................250 USA, illegal copies ..............................................29 USB ..................................................................248 USB 1.1 port .......................................................34 USB 2.0 port ...........................
