Version 2.
©2014 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in the United States and/or other countries. Other company trademarks are also acknowledged. Version 2.
WorkCentre® 5845/5855/5865/5875/5890 3 User Guide
WorkCentre® 5945/5955 Table of Contents 1 Safety and Regulations Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Safety Labels and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5945/5955 2 Quick Start Guide
Safety and Regulations 1 Notices and Safety Please read the following instructions carefully before operating the device. Refer to them as needed to ensure the continued safe operation of your device. Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Safety and Regulations WorkCentre® 5945/5955 Operational Safety Information Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox device, follow the safety guidelines on this website at all times.
Safety and Regulations WorkCentre® 5945/5955 Device Safety This device has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove the covers or guards that protect hazardous areas. Device Safety - Do These • Always follow all warnings and instructions that are marked on or supplied with the device.
Safety and Regulations WorkCentre® 5945/5955 Emergency Power Off If any of the following conditions occur, turn off the device immediately switch off the device and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The device emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped.
WorkCentre® 5945/5955 Safety and Regulations Product Safety Certification This product is certified by the following Agency using the Safety standards listed below. Agency Standard UL60950-1 (2007) 2nd Edition Underwriters Laboratories Inc. (US / Canada) CSA 22.2 no. 60950-1-07 2nd Edition IEC60950-1:2005, (2nd Edition) +A1:2009 Underwriters Laboratories Inc.
Safety and Regulations WorkCentre® 5945/5955 Any changes or modifications not expressly approved by Xerox could void the user's authority to operate the device. ! WARNING Shielded cables must be used with this equipment to maintain compliance with FCC regulations. Canada (Regulations) This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada. European Union ! WARNING This is a Class A product.
Safety and Regulations WorkCentre® 5945/5955 In scope products are Household and Office equipment that meet the following criteria. • Standard monochrome format products with a maximum speed less than 64 A4 images per minute. • Standard color format products with a maximum speed less than 51 A4 images per minute. Environmental Benefits of Duplex Printing Most Xerox products have duplex printing, also known as 2-sided printing, capability.
Safety and Regulations WorkCentre® 5945/5955 Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
Safety and Regulations WorkCentre® 5945/5955 • Earnings or Income • Court Record • Physical or mental condition • Dependency Status • Previous military service Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasure, etc. (Unless photograph is ordered by the head of such department or bureau.
Safety and Regulations WorkCentre® 5945/5955 Other Countries Copying certain documents may be illegal in your country.
Safety and Regulations WorkCentre® 5945/5955 exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this device is part of the device identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.
Safety and Regulations WorkCentre® 5945/5955 Canada Note: The Industry Canada label identifies certified equipment. This certification means that the device meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
Safety and Regulations WorkCentre® 5945/5955 Note: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification, connection to external control software or to external controlapparatus not authorized by Xerox, will invalidate its certification. South Africa This modem must be used in conjunction with an approved surge protection device.
Safety and Regulations • • WorkCentre® 5945/5955 The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is no less than five seconds between the end of one call attempt and the beginning of another. For correct operation, total of the RNs of all devices connected to a single line at any time should not exceed five. Product Recycling and Disposal USA and Canada Xerox operates a worldwide equipment takeback and reuse/recycle program.
Safety and Regulations WorkCentre® 5945/5955 Energy Program Compliance All Markets ENERGY STAR The Xerox WorkCentre® 5945 / 5955 is ENERGY STAR® qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S.
Safety and Regulations WorkCentre® 5945/5955 chemical emissions and demonstrate compatibility with recycled supplies. Environmental Choice was established in 1988 to help consumers find products and services with reduced environmental impacts.
Safety and Regulations WorkCentre® 5945/5955 Environment, Health and Safety Contact Information For more information on Environment, Health, and Safety in relation to this Xerox device and supplies, please contact the customer help line for your area. Device safety information is also available on the Xerox website www.xerox.com/about-xerox/ environment.
Safety and Regulations 20 WorkCentre® 5945/5955 Quick Start Guide
Getting Started 2 Identifying the Parts of Your Device Your new device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration. All features and functions described within the User Guide relate to a fully configured WorkCentre and may not be available on your device.
Getting Started WorkCentre® 5945/5955 7. Bypass Tray: Used for non-standard printing media from A6 SEF (2.8 x 4.3" SEF) to A3 (11 x 17"). 8. Offset Catch Tray: The optional offset catch tray delivers output collated or uncollated. Each set or stack will be offset from the previous to enable easy separation. 9. Office Finisher: This optional device stacks, collates, staples and offsets your output. Hole punch kits can be installed with this finisher. 10.
Getting Started WorkCentre® 5945/5955 Services and Options Identifying the WorkCentre 5945 Standard and Optional Services There are a number of services and options available for use with your device. Many services and options are provided as standard and simply require enabling, or configuring with additional third party hardware. Additional optional functions and kits are also available and can be purchased and installed. The options available are dependent on your device model.
Getting Started WorkCentre® 5945/5955 • New Office Finisher Booklet Maker 3 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 3 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time. • New Office Finisher Booklet Maker 4 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.
Getting Started WorkCentre® 5945/5955 Identifying the WorkCentre 5955 Standard and Optional Services There are a number of services and options available for use with your device. Many services and options are provided as standard and simply require enabling, or configuring with additional third party hardware. Additional optional functions and kits are also available and can be purchased and installed. The options available are dependent on your device model.
Getting Started WorkCentre® 5945/5955 • New Office Finisher Booklet Maker 4 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time. • New Office Finisher Booklet Maker Swedish 4 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.
Getting Started WorkCentre® 5945/5955 Describing the Finishing Devices Office Finisher • Holds up to 250 sheets of paper in the Top Tray, and up to 2000 sheets in the Stacker Tray. • Paper weight 60 to 216 gsm (16 to 57 lb). • The Office Finisher can collate, stack, staple and hole punch (if available) your output depending on the features selected. It staples between 2 and 50 sheets of 80 gsm (20 lb) paper, less if using heavyweight paper or tabs.
Getting Started WorkCentre® 5945/5955 Identifying the Control Panel Buttons 1. Services Home: Provides access to the services available on the device. 2. Services: Returns the display to the previous Copy, Fax, or Scan feature screen when the Job Status screen or Machine Status screen is displayed. 3. Job Status: Use to check the progress of active jobs, or display detailed information about completed jobs. 4.
Getting Started WorkCentre® 5945/5955 Power On and Off Powering the Device On 1. Ensure that your device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical inlet of the device. 2. Press the Power button. The entire powering on process (to power on all installed options) takes less than 3 minutes 50 seconds.
Getting Started WorkCentre® 5945/5955 Using the Energy Saver Option Energy Saver ends the current session and keeps the device running on low power. When in Energy Saver Mode, press the Power button to wake up the device. 1. Press the Power button on the control panel. 2. Select the Energy Saver button on the touch screen. 3. Select the Energy Saver button again to confirm that the device should go into the Energy Saver state.
Getting Started WorkCentre® 5945/5955 Loading Documents Original documents can be loaded either into the document feeder or onto the document glass. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder.
Getting Started WorkCentre® 5945/5955 Making Copies When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
Getting Started WorkCentre® 5945/5955 Print Printing a Document using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. Note: The device is enabled for AirPrint.
Getting Started WorkCentre® 5945/5955 Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3. Select the Xerox PS driver from the list of print drivers available. 4.
Getting Started WorkCentre® 5945/5955 In addition to the drivers designed specifically for your device, you can also use the Xerox Global Print Driver or the Xerox Mobile Express Driver. These drivers will not give you access to all the features available with the device specific drivers. • Global Print Driver is available for PS or PCL printer description languages, the same as the device-specific drivers mentioned above. This driver works with Xerox and non-Xerox printers.
Getting Started WorkCentre® 5945/5955 Printing a Document using the Mac Print Driver You can print to the device from your computer through a print driver. The Xerox Mac print driver allows you to use the specific features available on your device. Note: The device is enabled for AirPrint. AirPrint is Apple’s driverless printing technology that enables Apple devices, including Macs, phones and tablets, to print to the device without installing drivers or downloading software.
Getting Started WorkCentre® 5945/5955 Printing a Document using the XPS Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. Your System Administrator may have loaded a specific print driver on your computer.
Getting Started WorkCentre® 5945/5955 Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3. Select the Xerox XPS driver from the list of print drivers available. 4.
Getting Started WorkCentre® 5945/5955 Internet Fax enables the creation of an electronic image file by scanning an original hard copy document. The scanned image is converted into Email format to transmit over the internet or intranet. Recipients are selected from an address book or entered manually using the keyboard. Received Internet Faxes are automatically sent from the server to the device as print jobs.
Getting Started WorkCentre® 5945/5955 11. Remove the original from the document feeder or document glass when scanning has completed. 12. Press the Job Status button on the device control panel to view the job list and check the status of the job. Sending an Internet Fax Internet Fax is similar to the E-mail feature in that it sends documents across the internet or intranet using e-mail addresses. There are several key differences between Internet Fax and the E-mail feature.
Getting Started WorkCentre® 5945/5955 10. Select the Close button to save the information you entered. 11. Select any options required. 12. Press the Start button on the control panel to scan the original. 13. Remove the original from the document feeder or document glass when scanning has completed. 14. Press the Job Status button on the device control panel to view the job list and check the status of the job.
Getting Started WorkCentre® 5945/5955 Faxing from your Computer Sending a Fax using the PostScript Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Getting Started - WorkCentre® 5945/5955 Click the OK button. Or • • • Click the Add From Phonebook button to add a recipient stored in the address book. - Select the option required. - Personal Phonebook displays contacts you have added to the phonebook using your print driver. - Shared Phonebook lists contacts you have added, but also contacts added by other people. This address book is usually saved on a network server and must be made available by your System Administrator.
Getting Started • • WorkCentre® 5945/5955 If you want to add a watermark to your cover sheet, click the Image tab. - Select the Watermark option required. - Select the option required. - Text activates a text entry box where you can type in your text. There are options to select a font, color, orientation and position for your text. - Picture activates the graphic settings. Click the folder icon to browse to your image. There are options to select a scale, the position and the lightness of your graphic.
Getting Started WorkCentre® 5945/5955 Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to send. Note: You only need to select 1 copy even if you are sending the fax to more than one address.
Getting Started • WorkCentre® 5945/5955 Click the OK button to see the search results. - Select the Add button. - Click the OK button. 7. If required, select more than one recipient from the Recipients list by clicking the first recipient, pressing and holding the Ctrl button on a PC or the Command button on a Mac and then clicking each additional recipient. Release the Ctrl or Command button once all recipients have been selected. 8.
Getting Started WorkCentre® 5945/5955 10. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the Options tab. • • • • • • • If required, select Print a Confirmation Sheet from the Confirmation Sheet menu to have the device print a page stating that your job has successfully faxed.
Getting Started WorkCentre® 5945/5955 5. Select Paper / Output from the Xerox Features group selection menu. This is usually the active area when the print driver opens. 6. Select Fax from the Job Type dropdown menu. Either • Click the Add Recipient button to add a new recipient manually. - Select the Name entry box and use your keyboard to enter the name of the recipient. - Select the Fax Number entry box and use your keyboard to enter the recipient’s fax number.
Getting Started • • WorkCentre® 5945/5955 Click the Recipient Information button. - If required, select a Recipients option. - Show Recipient Names prints the names of all the recipients on the cover sheet. The names used are the names you entered when adding each recipient’s details. - Show Custom Text adds specific text you enter as the recipient detail. This option is useful if you are sending to more than one recipient at the same number, but have saved the number under only one name.
Getting Started WorkCentre® 5945/5955 Use the Fax option in your print driver to send a document to a fax address. The job is sent from your computer to the device in the same way as a print job, but instead of being printed it is then faxed over a telephone line to the specified fax destination. Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed.
Getting Started • • WorkCentre® 5945/5955 - Select the contact required from the list. If the contact list is long, click in the Search... entry box and use your keyboard to enter the contact details. Click the OK button to see the search results. - Select the Add button. - Click the OK button. 7.
Getting Started WorkCentre® 5945/5955 10. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the Options tab. • • • • • • • If required, select Print a Confirmation Sheet from the Confirmation Sheet menu to have the device print a page stating that your job has successfully faxed.
Getting Started WorkCentre® 5945/5955 Using Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination. Note: This option must be made available by your System Administrator.
Getting Started WorkCentre® 5945/5955 Sending an E-mail Use the E-mail feature to scan images and send them to a recipient as an attachment to an e-mail. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder.
Getting Started WorkCentre® 5945/5955 12. If required, select the Subject... button and use the touch screen keyboard to enter or edit the subject title for the e-mail. • Select the OK button. 13. If required, select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document. If you choose not to enter a file name a default name entered by your System Administrator will be used. • Select the OK button. 14. Select any options required. 15.
Getting Started WorkCentre® 5945/5955 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Saved Job from the Job Type dropdown menu. 7. Select the Job Name entry box and use your keyboard to enter a name for your job. • Select Use Document Name from the Job Name dropdown menu to save your job with the same name as the original document. 8. Select the folder where your job should be saved from the Save To menu.
Getting Started WorkCentre® 5945/5955 Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3. Select the Xerox PS driver from the list of print drivers available. 4.
Getting Started WorkCentre® 5945/5955 Use the Saved Job option to store your job on the device's hard drive so that it can then be printed on demand when required or printed from Internet Services. Note: Your System Administrator must enable the Job Storage feature on your print driver before you can use the Saved Job option.
Getting Started WorkCentre® 5945/5955 If Accounting has been enabled you may have to enter login details at the print driver before you can send your job. Note: To print an XPS document, your device needs to have the optional XPS feature installed. Use the Saved Job option to store your job on the device's hard drive so that it can then be printed on demand when required or printed from Internet Services.
Getting Started WorkCentre® 5945/5955 Printing Saved Jobs Printing a Saved Job using the Print From Feature The Print From feature prints jobs which have been saved on the device or on a USB stick. This is a useful feature if you have documents that you need to print regularly. Note: This option must be made available by your System Administrator. If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Print From feature.
Getting Started WorkCentre® 5945/5955 Printing Saved Jobs from Internet Services Internet Services uses the embedded web server on the device. This allows you to communicate with the device over the internet or intranet through your web browser. If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature. Saved Jobs are documents that are sent to the device and stored there for future use.
Getting Started WorkCentre® 5945/5955 Enhancing Productivity Your device is a powerful multi-functional device with many digital functions integrated into one sleek system. It is designed to support large workgroups in different office environments.
Getting Started WorkCentre® 5945/5955 Maintenance and Consumables Identifying the Replaceable Units There are several consumables on the device that need replenishing or replacing, such as paper, staples, and customer replaceable units. 1. Toner Cartridge 2. Print Cartridge The device will display a message on the touch screen when any of the units need to be re-ordered. This message is a warning that the unit is nearing the end of its life.
Getting Started WorkCentre® 5945/5955 Cleaning the Document Glass and Constant Velocity Transport Glass To ensure optimum print quality at all times, regularly clean the glass areas of your device. This helps avoid output with streaks, smears and other marks that may transfer from the glass area when scanning documents. When you use the document feeder, your documents will pass over the stationary scanners using the Constant Velocity Transport glass and side 2 scanner window.
Getting Started WorkCentre® 5945/5955 Any printed sheets removed will automatically be reprinted once the paper jam is cleared. 1. The fault screen will indicate the location of the jam. Use the green handles and knobs indicated in the instructions displayed on the touch screen to remove the jammed paper. 2. Ensure that all jam clearance handles and levers are returned to their correct positions. The red flashes behind the jam clearance handles and levers should not be visible.
Getting Started WorkCentre® 5945/5955 3. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 4. Click the ? button. You will be directed to the Xerox online help in your default internet browser. Accessing the PCL Print Driver Help Pages You can print to the device from your computer through a print driver.
Getting Started WorkCentre® 5945/5955 Accessing the XPS Print Driver Help Pages You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Getting Started WorkCentre® 5945/5955 Getting Further Assistance For any additional help visit our customer web site at www.xerox.com or contact the Xerox Support Center quoting the machine serial number. The Xerox Support Center will want to know the nature of the problem, the machine serial number, the fault code (if any) plus the name and location of your company.
