Version 1.
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WorkCentre® 5845/5855/5865/5875/5890 3 User Guide
WorkCentre® 5945/5955 Table of Contents 1 Safety and Regulations Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Safety Labels and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WorkCentre® 5945/5955 2 Quick Start Guide
Safety and Regulations 1 Notices and Safety Please read the following instructions carefully before operating the device. Refer to them as needed to ensure the continued safe operation of your device. Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Safety and Regulations WorkCentre® XXXX Electrical Supply This document provides important electrical supply safety information that you should read before installing or using the device.
Safety and Regulations WorkCentre® XXXX Device Safety - Do These • Always follow all warnings and instructions that are marked on or supplied with the device. • Before cleaning this device, unplug the device from the electrical outlet. Always use materials specifically designated for this device, the use of other materials may result in poor performance and create a hazardous situation. • Always exercise care when moving or relocating the device.
WorkCentre® XXXX Safety and Regulations • Any part of the device is damaged. Disconnect Device The power cable is the disconnect device for this device. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the device, disconnect the power cable from the electrical outlet. Maintenance Information ! WARNING Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.
WorkCentre® XXXX Safety and Regulations Agency Standard IEC60950-1:2005, (2nd Edition) +A1:2009 Underwriters Laboratories Inc. (Europe) EN60950-1:2006 (2nd Edition) +A11:2009;+A1:201 0;+A12:2011 (CB Scheme) This device has been manufactured under a registered ISO9001 Quality system. Basic Regulations Xerox has tested this device to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this device in a typical office environment.
Safety and Regulations ! WorkCentre® XXXX WARNING Shielded cables must be used with this equipment to maintain compliance with FCC regulations. Canada (Regulations) This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada. European Union ! WARNING This is a Class A product. In a domestic environment this device may cause radio interference in which case the user may be required to take adequate measures.
Safety and Regulations WorkCentre® XXXX In scope products are Household and Office equipment that meet the following criteria. • Standard monochrome format products with a maximum speed less than 64 A4 images per minute. • Standard color format products with a maximum speed less than 51 A4 images per minute. Environmental Benefits of Duplex Printing Most Xerox products have duplex printing, also known as 2-sided printing, capability.
Safety and Regulations WorkCentre® XXXX Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
Safety and Regulations WorkCentre® XXXX • Earnings or Income • Court Record • Physical or mental condition • Dependency Status • Previous military service Exception: United States military discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasure, etc. (Unless photograph is ordered by the head of such department or bureau.
Safety and Regulations WorkCentre® XXXX Other Countries Copying certain documents may be illegal in your country.
Safety and Regulations WorkCentre® XXXX exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this device is part of the device identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.
Safety and Regulations WorkCentre® XXXX Before installing this device, users must make sure that it is permissible to be connected to the facilities of the local telecommunications company. The device must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Safety and Regulations WorkCentre® XXXX South Africa This modem must be used in conjunction with an approved surge protection device. New Zealand The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network.
Safety and Regulations WorkCentre® XXXX Product Recycling and Disposal USA and Canada Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox device is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/ environment.html.
Safety and Regulations WorkCentre® XXXX The Xerox WorkCentre® 5945 / 5955 is ENERGY STAR® qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction devices, personal computers, and monitors.
Safety and Regulations WorkCentre® XXXX Germany Germany Blue Angel RAL, the German Institute for Quality Assurance and Labeling, has awarded this product the Blue Angel Environmental Label, distinguishing it as a machine which satisfies Blue Angel criteria for environmental acceptability in terms of machine design, manufacture, and operation. Blendschultz Das Gerät ist nicht für Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen.
Safety and Regulations WorkCentre® XXXX Canada: For Environment, Health, and Safety information call 1-800 ASK-XEROX Europe: For Environment, Health, and Safety information call +44 1707 353 434 User Guide 19
Safety and Regulations 20 WorkCentre® XXXX User Guide
Getting Started 2 Identifying the Parts of Your Device Your new device is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration. All features and functions described within the User Guide relate to a fully configured WorkCentre and may not be available on your device.
Getting Started WorkCentre® XXXX 5. Paper Tray 3: This tray is standard on all models. The tray can be used for media size A4 LEF (8.5 x 11” LEF). 6. Paper Tray 4: This tray is optional on all models. The tray can be used for media size A4 LEF (8.5 x 11” LEF). 7. Bypass Tray: Used for non-standard printing media from A6 SEF (2.8 x 4.3" SEF) to A3 (11 x 17"). 8. Offset Catch Tray: The optional offset catch tray delivers output collated or uncollated.
Getting Started WorkCentre® XXXX Services and Options Identifying the WorkCentre 5945 Standard and Optional Services There are a number of services and options available for use with your device. Many services and options are provided as standard and simply require enabling, or configuring with additional third party hardware. Additional optional functions and kits are also available and can be purchased and installed. The options available are dependent on your device model.
Getting Started WorkCentre® XXXX • New Office Finisher Booklet Maker 3 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 3 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time. • New Office Finisher Booklet Maker 4 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.
Getting Started WorkCentre® XXXX Identifying the WorkCentre 5955 Standard and Optional Services There are a number of services and options available for use with your device. Many services and options are provided as standard and simply require enabling, or configuring with additional third party hardware. Additional optional functions and kits are also available and can be purchased and installed. The options available are dependent on your device model.
Getting Started WorkCentre® XXXX • New Office Finisher Booklet Maker 4 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time. • New Office Finisher Booklet Maker Swedish 4 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 4 hole punches. Other hole punch kits are available for this finisher. Only one hole punch kit can be fitted at one time.
Getting Started WorkCentre® XXXX Describing the Finishing Devices Office Finisher • Holds up to 250 sheets of paper in the Top Tray, and up to 2000 sheets in the Stacker Tray. • Paper weight 60 to 216 gsm (16 to 57 lb). • The Office Finisher can collate, stack, staple and hole punch (if available) your output depending on the features selected. It staples between 2 and 50 sheets of 80 gsm (20 lb) paper, less if using heavyweight paper or tabs.
Getting Started WorkCentre® XXXX 6. Log In/Out: Use to enter log in details, and to log out. 7. Help: Displays help messages for device features. 8. Numeric Keypad: Use to enter alphanumeric characters. 9. Dial Pause: Use to insert a pause when dialing a fax number. 10. ‘C’ Cancel Entry: Cancels the previous entry made on the Numeric Keypad. 11. Language: Use to select a different language for the touch screen options. 12.
Getting Started WorkCentre® XXXX 1. Press the Power button on the control panel. 2. Select the Power Off button on the touch screen. 3. Select the Power Off button again to confirm that the device should power off. Note: Confirming power off will result in the deletion of any jobs currently in the queue. If Cancel is selected the power off option will be cancelled, the device will be available for use and any jobs currently in the queue will be retained.
Getting Started WorkCentre® XXXX 4. To re-activate the device when in Low Power or Sleep mode, press the Power button. The device takes longer to recover from Sleep mode. Note: If there are any pages in the document feeder input tray when the device powers on or exits power save mode you will be prompted to reload the documents. Loading Documents Original documents can be loaded either into the document feeder or onto the document glass. 1. Load your documents face up in the document feeder input tray.
Getting Started WorkCentre® XXXX If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
Getting Started • WorkCentre® XXXX Mac is a PostScript driver that has been specifically designed to work on Macs. Note: To print an XPS document, your device needs to have the optional XPS feature installed. In addition to the drivers designed specifically for your device, you can also use the Xerox Global Print Driver or the Xerox Mobile Express Driver. These drivers will not give you access to all the features available with the device specific drivers.
Getting Started WorkCentre® XXXX 11. If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print. Printing a Document using the PCL Print Driver You can print to the device from your computer through a print driver.
Getting Started WorkCentre® XXXX Your System Administrator may also configure your print driver to prompt you to enter login details when you print a document. Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce.
Getting Started WorkCentre® XXXX Your System Administrator may also configure your print driver to prompt you to enter login details when you print a document. Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3.
Getting Started WorkCentre® XXXX In addition to the drivers designed specifically for your device, you can also use the Xerox Global Print Driver or the Xerox Mobile Express Driver. These drivers will not give you access to all the features available with the device specific drivers. • Global Print Driver is available for PS or PCL printer description languages, the same as the device-specific drivers mentioned above. This driver works with Xerox and non-Xerox printers.
Getting Started WorkCentre® XXXX Fax Explaining the Fax Options There are three Fax services which can be installed or enabled on your device, Fax (Embedded Fax), Internet Fax and Server Fax. If the Fax (Embedded Fax) service is installed, your device is connected directly to a telephone line and therefore gives you direct control over your fax transmissions. This type of fax travels over normal telephone lines and will therefore be charged at telephone rates.
Getting Started WorkCentre® XXXX If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
Getting Started WorkCentre® XXXX 4. Select the Internet Fax button. 5. If required, select the Internet Fax tab. This is usually the active tab when the Internet Fax service opens. 6. Select the New Recipient... button. 7. Use the touch screen keyboard to enter the e-mail address of the recipient. • • • • • The number of alphanumeric characters that can be entered depends on the size of the characters chosen. Once the end of the entry box has been reached no more characters can be added.
Getting Started WorkCentre® XXXX If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Server Fax features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
Getting Started WorkCentre® XXXX Note: To use this feature, your System Administrator must install and enable the fax option on your device. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to send. Note: You only need to select 1 copy even if you are sending the fax to more than one address.
Getting Started • WorkCentre® XXXX Click the OK button to see the search results. - Select the Add button. - Click the OK button. 7. If required, select more than one recipient from the Recipients list by clicking the first recipient, pressing and holding the Ctrl button on a PC or the Command button on a Mac and then clicking each additional recipient. Release the Ctrl or Command button once all recipients have been selected. 8.
Getting Started WorkCentre® XXXX 10. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the Options tab. • • • • • • • If required, select Print a Confirmation Sheet from the Confirmation Sheet menu to have the device print a page stating that your job has successfully faxed.
Getting Started WorkCentre® XXXX 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Fax from the Job Type dropdown menu. Either • Click the Add Recipient button to add a new recipient manually. - Select the Name entry box and use your keyboard to enter the name of the recipient. - Select the Fax Number entry box and use your keyboard to enter the recipient’s fax number.
Getting Started WorkCentre® XXXX If required, select the Sender Telephone Number entry box and use your keyboard to enter your telephone number. - If required, select the Sender E-mail Address entry box and use your keyboard to enter your e-mail address. - If required, select the Sender Fax Number entry box and use your keyboard to enter the fax number you would like any replies faxed to. - If required, select a Recipients option.
Getting Started WorkCentre® XXXX Sending a Fax using the Mac Print Driver You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Getting Started WorkCentre® XXXX Or • • • Click the Add From Address Book button to add a recipient stored in the address book. - Select the contact required from the list. If the contact list is long, click in the Search... entry box and use your keyboard to enter the contact details. Click the OK button to see the search results. - Select the Add button.
Getting Started WorkCentre® XXXX 11. If you want the device to print a confirmation sheet, use a specific send speed or resolution, send at a specific time, use a dialing prefix or include credit card details, click the Options tab. • • • • • • • If required, select Print a Confirmation Sheet from the Confirmation Sheet menu to have the device print a page stating that your job has successfully faxed.
Getting Started WorkCentre® XXXX 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Fax from the Job Type dropdown menu. Either • Click the Add Recipient button to add a new recipient manually. - Select the Name entry box and use your keyboard to enter the name of the recipient. - Select the Fax Number entry box and use your keyboard to enter the recipient’s fax number.
Getting Started WorkCentre® XXXX If required, select the Sender Telephone Number entry box and use your keyboard to enter your telephone number. - If required, select the Sender E-mail Address entry box and use your keyboard to enter your e-mail address. - If required, select the Sender Fax Number entry box and use your keyboard to enter the fax number you would like any replies faxed to. - If required, select a Recipients option.
Getting Started WorkCentre® XXXX Using Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations (repositories). A Template must be used when a scan is made - the template contains the filing destination address and other scan settings such as the image quality. When making a scan you can edit the scan settings but not the filing destination. Note: This option must be made available by your System Administrator.
Getting Started WorkCentre® XXXX If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E-mail features. 1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder. 2.
Getting Started WorkCentre® XXXX 14. Select any options required. 15. Press the Start button on the control panel to scan the original. 16. Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing. 17. Press the Job Status button on the device control panel to view the job list and check the status of the job.
Getting Started WorkCentre® XXXX 8. Select the folder where your job should be saved from the Save To menu. • If your required folder does not display, you can use your keyboard to enter the name of the folder where your job should be saved. The Default Public Folder is available for all users to save their jobs to. 9. If required, select the Print and Save checkbox to print your document. If you do not check this box your job will be saved, but not printed. 10.
Getting Started WorkCentre® XXXX 5. If required, click the Printing Options tab. This is usually the active tab when the print driver opens. 6. Select Saved Job from the Job Type dropdown menu. 7. Select the Job Name entry box and use your keyboard to enter a name for your job. • Select Use Document Name from the Job Name dropdown menu to save your job with the same name as the original document. 8. Select the folder where your job should be saved from the Save To menu.
Getting Started WorkCentre® XXXX 3. Select the Xerox driver from the list of print drivers available. 4. Select Xerox Features from the print driver properties menu - the name of the menu will vary depending on the application you are printing from. From most applications select the dropdown menu that states Copies and Pages, or that states the application name. 5. Select Paper / Output from the Xerox Features group selection menu. This is usually the active area when the print driver opens. 6.
Getting Started WorkCentre® XXXX Refer to the System Administrator Guide for further information. 1. Open the document to be printed. From most applications select the Office button or select File, then select Print from the file menu. 2. Enter the number of copies you want to produce. Depending on the application you are using you may also be able to select a page range and make other print selections. 3. Select the Xerox XPS driver from the list of print drivers available. 4.
Getting Started WorkCentre® XXXX Use Print From Saved Jobs to print jobs which have been saved in a folder on the device using the Saved Jobs feature. Saved Jobs are documents that are sent to the device and stored there for future use. Saved jobs can be accessed and printed at the device and from Internet Services. 1. Press the Clear All button on the control panel to cancel any previous programming selections. 2. Press the Services Home button. 3. Select the Print From... button on the touch screen. 4.
Getting Started WorkCentre® XXXX Use the Saved Jobs option as a convenient way to store commonly used documents that you need to print, such as forms. Saved jobs can be stored using your print driver and Internet Services. You can print Saved Jobs from the device Control Panel and Internet Services. 1. At your computer, open your web browser. 2. In the URL field, use your keyboard to enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.
Getting Started WorkCentre® XXXX If a job is held in the list, it may require additional resources or a secure code to print. The reason for the held status is displayed on the Job Progress screen. Once the requirement has been met or the correct secure code entered, the job is released for printing. To enhance productivity your System Administrator can change the default settings for many of the features to the settings most commonly used in your work group.
Getting Started WorkCentre® XXXX Cleaning the Document Glass and Constant Velocity Transport Glass To ensure optimum print quality at all times, regularly clean the glass areas of your device. This helps avoid output with streaks, smears and other marks that may transfer from the glass area when scanning documents. When you use the document feeder, your documents will pass over the stationary scanner using the Constant Velocity Transport glass.
Getting Started WorkCentre® XXXX Any printed sheets removed will automatically be reprinted once the paper jam is cleared. 1. The fault screen will indicate the location of the jam. Use the green handles and knobs indicated in the instructions displayed on the touch screen to remove the jammed paper. 2. Ensure that all jam clearance handles and levers are returned to their correct positions. The red flashes behind the jam clearance handles and levers should not be visible.
Getting Started WorkCentre® XXXX 3. Open the print driver Properties window - the method will vary depending on the application you are printing from. From most Microsoft applications select the Properties or Preferences button to open the window. 4. Click the ? button. You will be directed to the Xerox online help in your default internet browser. Accessing the PCL Print Driver Help Pages You can print to the device from your computer through a print driver.
Getting Started WorkCentre® XXXX Accessing the XPS Print Driver Help Pages You can print to the device from your computer through a print driver. There are a variety of Xerox print drivers available for the device to support all the popular operating systems. The Xerox print drivers allow you to use the specific features available on your device. If Authentication has been enabled on your device you may have to login at the device to see or release your jobs.
Getting Started WorkCentre® XXXX Getting Further Assistance For any additional help visit our customer web site at www.xerox.com or contact the Xerox Support Center quoting the machine serial number. The Xerox Support Center will want to know the nature of the problem, the machine serial number, the fault code (if any) plus the name and location of your company.
Getting Started 66 WorkCentre® XXXX User Guide
