Operation Manual

Internet Services WorkCentre
®
5845/5855/5865/5875/5890
598 User Guide
9. If required, update the Document Management Fields information. The Document
Management Fields allow you to enter additional data when you scan a document at the
device. The data is filed with your scanned documents in a job log. The job log can be accessed
by third party software for various purposes.
• Select the Add button.
• Select the Field Name entry box and use your keyboard to enter a field name. The name
should match the name used by your Document Management software to process the
field. This information is not displayed on the control panel.
• Select the editing option required.
- Select the Editable radio button if you want to allow the user to change the value for
the document management field.
- Select the Field Label entry box and use your keyboard to enter a name that
identifies the purpose of the field to the user at the machine.
- If you want to ensure the template user enters information for this field, select the
Require User Input checkbox. If you select this option you will not be able to set
a Default Value for this field.
- If you want to ensure the information that the user enters at the machine is
hidden by asterisks to retain confidentiality, select the Mask User Input
checkbox.
- If you want to save the information entered by the user in the machine’s job log
select the Record User Input to Job Log checkbox.
- Select the Not Editable radio button if you want to prevent users altering the default
value for the field.
- Select the Default Value entry box and use your keyboard to enter the information
that will automatically be used or suggested.
-The Validate Data Before Scanning option may be available if your System
Administrator has enabled validation servers for this device. This option allows the
server to verify that the information a user enters in the document management field
meets the requirements of the third party software. Check with your System
Administrator if you are unsure.
•Click the Apply button.
• If required, select the Add button to create another Document Management Field.
10. Select the Workflow Scanning options required. This area allows you to change the basic
scanning options.
• Select the Edit button.
• Select the Output Color option required.
- Auto Detect allows the device to select the most appropriate color setting.
- Color produces full color output.
- Black and White produces black and white output even if the originals were color.
- Grayscale produces output using various shades of gray.
• Select the 2-Sided Scanning option required.
- 1-Sided use this option if your originals are printed on 1 side.
- 2-Sided use this option if your originals are 2-sided. The document feeder must be
used to scan your originals with this option.
- 2-Sided, Rotate Side 2 use this option if your originals are 2-sided and open up like a
calendar. The document feeder must be used to scan your originals with this option.
• Select the Original Type option required.
- Photo and Text produces high quality pictures but slightly reduces the sharpness of
text and line art. This setting is recommended for originals containing high quality
photographs or line art and text.
- Tex t produces sharper edges and is recommended for text and line art.