Operation Manual

Print WorkCentre
®
5845/5855/5865/5875/5890
320 User Guide
Adding Inserts using the PCL Print Driver
You can print to the device from your computer through a print driver. There are a variety of Xerox
print drivers available for the device to support all the popular operating systems. The Xerox print
drivers allow you to use the specific features available on your device.
If Authentication has been enabled on your device you may have to login at the device to see or
release your jobs.
If Accounting has been enabled you may have to enter login details at the print driver before you
can send your job.
Use the Inserts option to add blank pages on a different media into your document, or to specify
pages to be printed on a different media. Up to two sources of media can be used for the inserts. If
inserting blank pages, a blank sheet must be inserted in the appropriate place in your original
document.
If you have a finisher with an inserter tray installed, you can feed the inserts from this tray. Media
loaded into the inserter is not part of the printing process, therefore blank pages do not need to be
added to your original document. When entering the insert page numbers, the insert sheets are
counted as a page.
1. Open the document to be printed. From most applications select the Office button or select
File, then select Print from the file menu.
2. Enter the number of copies you want to produce. Depending on the application you are using
you may also be able to select a page range and make other print selections.
3. Select the Xerox PCL driver from the list of print drivers available.
4. Open the print driver Properties window - the method will vary depending on the application
you are printing from. From most Microsoft applications select the Properties or Preferences
button to open the window.
5. Click the Document Options tab.
6. Select the Special Pages tab.
7. Click the Add Inserts button.
Note: If the Add Inserts button is greyed out it is because you have selected a finishing option
that is incompatible with inserts or your job only has 1 page.
8. Select the Insert Options option you require.
• After Pages activates the Pages entry box. Select the Pages entry box and use your
keyboard to enter the page number required.
• Before Page 1 adds the insert pages at the beginning of the document.
Note: The page numbers are the physical page numbers and not the page numbers which may
be printed on the document. For 2-sided documents, each page of your document has 2 page
numbers, so you need to count each side of your document. If using the optional Inserter Tray
each insert counts as 1 page, and the page numbers entered for remaining inserts must take
this into account. Use the Inserter Tray Supply option if using the inserter to feed the inserts.
9. Select the Quantity entry box and use your keyboard to type in the number of pages to be
inserted.
10. Select the Paper option(s) required. You can select a specific paper size, color and type as well
as specifying whether the inserts should come from the Inserter Tray. You can also specify that
the inserts should be printed using the existing job settings.
11. Click the OK button.