Xerox WorkCentre 5632 Quick Use Guide
Prepared by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND ©2007 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.
WC5632/38/45/55: Logon Network Accounting: To access machine features: 1. Enter your User ID to access copy features, then select [Enter] (User ID = Blue Valley ID minus the leading zeros) 2. The Account ID = default Clicks Quick Key based on the copier’s location. You will only need to enter your Account ID when using a machine in another building. NOTE: You can use the touchscreen and/or keypad o enter your information 3. Complete your job. 4. To Log Off: Press [Access ] on the control panel.
Getting Started Control Panel Overview Features Displays the job features on the screen. Job Status Displays job progress information. Access Help Accesses Tools, used to adjust the defaults of the machine. Accesses additional information. Language Clear All Changes text to an alternative language. Resets all the features to their default settings. Machine Status Displays the current status of the machine. Interrupt Temporarily stops the current job to allow a priority job to be run.
Getting Started Power On or Off 1 To power ON: ¾ Press the [Power] switch. The entire powering on process (to power on all installed options) takes less than 165 seconds. NOTE: Certain functions of the machine e.g. copying and scanning will be available before others. 2 3 To power OFF: ¾ ¾ Press the [Power] switch. A confirmation screen will appear requesting a power down option.
Getting Started 1 2 ¾ Getting Started Loading Paper Open the required paper tray. NOTE: Paper trays 1 and 2 are fully adjustable for all stock sizes between A5 and A3 (5.5"x8.5" and 11"x17"). Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either A4 or 8.5" x 11" long edge feed paper only. ¾ Load paper. Paper must not be loaded above the fill line. ¾ Close the tray.
Getting Started Making Copies 1 ¾ Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 3 ¾ Access the Basic Copy screen - if necessary select the [Features] button on the control panel. ¾ Select the required features on the Touch Screen. ¾ Select the number of copies required. ¾ Press [Start]. Copy features include...
Getting Started Saving for Reprint 1 ¾ Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 3 Page 14 ¾ Access the Save Job for Reprint screen - if necessary select the [Features] button on the control panel. ¾ Select the required option. Select [Save Only] if you want to store your document without printing. Select [Copy and Save] if you want to print a copy and store your document.
Getting Started 1 2 ¾ Getting Started Reprinting Saved Jobs Access the Reprint Jobs screen - if necessary select the [Features] button on the control panel. ¾ Select the folder where you stored your document. ¾ Select the document from the list. ¾ Select the required features on the Touch Screen. ¾ Select the required option: • Select [Print] if you want to print and then delete your document. • Select [Print and Save] if you want to print and then save changes to your document settings.
Getting Started Sending an Embedded Fax Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled. Refer to the System Administration CD (CD1) for more information. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre at the same time, however only one service can be enabled for use. 1 ¾ Load the documents either in the document handler or on the document glass.
Scanning a Document to a File Refer to the System Administration CD (CD1) for more information on Network Scanning. 1 ¾ Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 ¾ Select [Network Scanning]. NOTE: You may need to select [All Services] first to access the Network Scanning option. 3 ¾ Select the template required. ¾ Select the required features on the Touch Screen. ¾ Press [Start].
Getting Started Sending an E-mail Refer to the System Administration CD (CD1) for more information on the E-mail feature. 1 ¾ Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 ¾ Select [E-mail]. NOTE: You may need to select [All Services] first to access the e-mail option. 3 ¾ Select [To], enter the recipient e-mail details and select [Enter]. ¾ Select [Edit Subject], enter a subject and select [Save].
Printing from a PC If your machine is connected to a network, documents can be printed directly from your PC using the CentreWare Print Driver supplied. The Print Driver must be loaded on each PC which uses the machine for printing. 1 2 ¾ Select [Print] in your application. ¾ Select your machine as the printer. ¾ Select [Properties], make your selections and click [OK]. ¾ Click [OK] to print your document. NOTE: Instructions may vary depending on the application being used.
Getting Started Sending a LAN Fax Refer to the System Administration CD (CD1) for more information on the LAN Fax feature. 1 2 ¾ Select [Print] in your application. ¾ Select your machine as the printer. ¾ Select [Properties]. ¾ Select [Job Type] and then [Fax] from the pull down menu. ¾ Enter the recipient details and select the features required. ¾ Click [OK] to send your document. NOTE: Instructions may vary depending on the application being used. LAN fax features include...
Getting Started Further Assistance 1 2 3 Access the Job Queue ¾ Press the Job Status button on the control panel. The All Incomplete Jobs queue displays. ¾ Review the status of the job. ¾ Select [Other Queues] to access and review the other queues available. Access the on-line Help ¾ Press Help at any time to access the on-line help screens. ¾ Messages, screen instructions and graphics provide additional information.
Maintenance Consumables Consumables are items on the machine that need replenishing or replacing, such as paper, staples, and customer replaceable units.To place an order for Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number. HINT: For information about locating the serial number, please refer to “Locating the Serial Number” on page -32.
Maintenance number. CAUTION: When replacing consumables, DO NOT remove the covers or guards that are fastened with screws. You cannot maintain or service any of the parts that are behind these covers and guards. Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine. Cleaning the Machine WARNING: When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto any area.
Maintenance Page 30 Quick Use Guide
Troubleshooting NOTE: For additional Troubleshooting information please refer to the Interactive User Guide CD (CD2) or the System Administration CD (CD1). Fault Clearance 1 When a fault occurs, a fault screen displays which provides recovery instructions. ¾ Follow these instructions to clear the fault. NOTE: Any printed sheets removed will automatically be reprinted once the paper jam is cleared. 2 Paper Jams ¾ The fault screen will indicate the location of the jam.
Troubleshooting 3 Document Jams ¾ Remove all the documents from the document handler and document glass as instructed. ¾ Re-order the documents as at the start of the job and reload. The documents will be recycled automatically to recover the job. If you are unable to clear the fault, refer to the next section to contact your local Xerox Welcome and Support Centre for assistance.
WC5632/38/45: Call for Service or Phone Support 1-800-821-2797 Have your serial number ready. If you do not know your serial number, follow the steps below: 1. Press the [Machine Status] button on the Control Panel. The Machine Status screen will be displayed. 2. 3. Select the [Machine Information] tab on the Touch Screen. Select the [Machine Details] button. The serial number will be displayed. NOTE: The serial number can also be found on a plate on the machine, behind the Front Door.
