Administrator's Guide

Accounting
132 Xerox
®
WorkCentre
®
4265 Multifunction Printer
System Administrator Guide
Assigning Users to an Account
1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting.
2. Click Accounting Methods.
3. For Users & Limits, click Edit.
4. On the Accounting page, next to Users and Limits, click Edit.
5. Select the check box next to the User ID of the user that you want to add to an account.
6. To set limits for the user, click Limit Access.
7. For Access Rights, to assign or limit Group Account Access or General Account Access, click Edit.
8. Select the check box next to the User ID of the user that you want to add to an account.
9. Click Save Changes.
General and Group Accounts
You can create a group account to track and limit the number of copies, prints, scans, and faxes for a
group of users. The number of copies, prints, scans, and faxes of each user are tracked against the user
account and the group account. You can limit the usage for each user.
You can create a general account to track the total usage for a group of users. The number of copies,
prints, scans, and faxes of each user are not tracked against the user account. The usage is only tracked
against the general account. You cannot specify usage limits for a general account.
If a user is associated with a group account and a general account, they can access the printer using the
accounting code for either account. Individual copies, prints, scans, and faxes, are tracked against the
user and group accounts if the user accesses the printer using the group account. If the user accesses the
printer using a general account, the usage is only tracked against the general account and not the user
account.
Creating a Group Account
1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting.
2. Click Accounting Methods.
3. For Group Accounts, click Edit.
4. Type a unique Account ID number and a unique Account Name for the new group.
5. Click Add Account.
6. To edit the account name, click Manage.
7. To view usage details for an account, click View Usage.
8. To make an account the default account for new users, select the radio button next to the account.
9. To delete an account, click Delete Account.