Xerox WorkCentre 4265 Multifunction Printer Imprimante multifonction System Administrator Guide Guide de l’administrateur système ® Español Guía del administrador del sistema Português Guia de Administração do Sistema ®
© 2014 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.
Contents 1 Introduction 9 Overview ............................................................................................................................................................................... 10 Configuration Steps ................................................................................................................................................. 10 More Information .............................................................................................................
Contents Configuring IPP.................................................................................................................................................................. 32 LDAP Server ......................................................................................................................................................................... 33 Editing LDAP Server Information.........................................................................................................
Contents Configuring IPsec ..................................................................................................................................................... 65 802.1X ................................................................................................................................................................................... 66 Configuring 802.1X in CentreWare Internet Services ...............................................................................
Contents Reducing or Enlarging Presets on the Control Panel ................................................................................. 90 Limiting Access to Copying........................................................................................................................................... 91 Managing Access to 1-Touch Services and Presets ............................................................................................ 92 Specifying ID Card Copy Settings ....................
Contents Xerox® Standard Accounting ..................................................................................................................................... 130 Enabling Xerox® Standard Accounting ......................................................................................................... 130 Setting Service Tracking Options .....................................................................................................................
Contents Xerox Extensible Interface Platform....................................................................................................................... 162 Enabling Extensible Services .............................................................................................................................. 162 Managing Scan Templates.........................................................................................................................................
Introduction 1 This chapter includes: • Overview .................................................................................................................................................................................. 10 • More Information ................................................................................................................................................................
Introduction Overview This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts. Use this guide to help you install, configure, and manage your printer on a network. Notes: • • Network features are not available when you are connected over USB. Embedded fax features are not available for all printer models.
Introduction More Information You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer. Other documentation for your printer www.xerox.com/office/WC4265docs Technical support information for your printer; including online technical support, Online Support Assistant, and driver downloads. www.xerox.com/office/WC4265support Information about menus or error messages Press the control panel Help (?) button.
Initial Setup 2 This chapter includes: • Physically Connecting the Printer ................................................................................................................................. 14 • • Assigning a Network Address.......................................................................................................................................... 15 Accessing Administration and Configuration Settings ..........................................................................
Initial Setup Physically Connecting the Printer 1. 2. 3. 4. 14 Connect the power cord to the printer, and plug it into an electrical outlet. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly configured network port. If your printer has fax installed, connect it to a correctly configured telephone line. Turn on the printer.
Initial Setup Assigning a Network Address The printer acquires a network address automatically from a DHCP server by default. To assign a static IP address, configure DNS server settings. To configure other TCP/IP settings, see TCP/IP on page 22.
Initial Setup Accessing Administration and Configuration Settings You can access the administration and configuration settings from the Tools tab on the control panel or from the Properties tab in CentreWare Internet Services. The control panel consists of a touch screen and buttons you press to control the functions available on the printer. CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer.
Initial Setup Initial Setup at the Control Panel Installation Wizard The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings. Note: You can change these settings at any time. For details, see the User Guide for your printer. Setting Altitude Adjustment Atmospheric pressure, determined by altitude, can affect print quality.
Initial Setup Initial Setup in CentreWare Internet Services CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser. Before you begin: • TCP/IP and HTTP must be enabled to access CentreWare Internet Services. If you disable either of these services, enable them at the printer before accessing CentreWare Internet Services.
Initial Setup Restricting Access to the Printer You can lock or unlock the printer by selecting preset services and tools permissions for non-logged-in users. 1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. 2. Click User Permissions. 3. To configure Guest User roles, click the Pencil icon. 4. To define Access Rights to Services, Pathways, and Tools for Guest User, for Service/Pathway options, select the radio button. 5. Click Save.
Initial Setup Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111. 1. In CentreWare Internet Services, click Properties. 2. Click Maintenance > Administrator Password. 3. Type the password, then type the password again to verify. 4. To save the new password, for Select to save new password, select the check box. 5. Click Save.
Network Connectivity 3 This chapter includes: • TCP/IP ....................................................................................................................................................................................... 22 • • SLP .............................................................................................................................................................................................. 25 SNMP ..........................................................
Network Connectivity TCP/IP This section includes: • Enabling TCP/IP .................................................................................................................................................................... 22 • • Configuring the Network Address Manually at the Control Panel .................................................................. 22 Configuring DNS Settings at the Control Panel .........................................................................................
Network Connectivity Configuring DNS Settings at the Control Panel Domain Name System (DNS) is a system that maps host names to IP addresses. 1. At the printer control panel, press the Machine Status button. 2. Touch Tools > Network Settings > TCP/IP Settings. 3. Touch DNS Configuration. a. Touch Host Name. b. Type a host name. c. Touch OK. d. To close the screen, touch X. Note: If DHCP is enabled, your DHCP server can provide the following information.
Network Connectivity 6. 7. 8. For Domain Name, type the domain name of your authentication server. For DNS Configuration, type the IP address for up to three servers. To send a release request to the DHCP and DNS servers, for Dynamic DNS Registration, select Enabled. If the servers grant the request, when the printer is turned off, the current IP address and dynamic DNS name are released. 9. For Zero-Configuration Networking, perform the following steps.
Network Connectivity SLP Printers use Service Location Protocol (SLP) to announce and look up services on a local network without prior configuration. When SLP is enabled, the printer becomes a Service Agent (SA) and announces its services to User Agents (UA) on the network using SLP. Directory Agents (DA) are components that cache services. They are used in larger networks to reduce the amount of traffic. DAs are optional.
Network Connectivity SNMP Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage and monitor devices on your network. You can use the SNMP configuration pages in CentreWare Internet Services to: • Enable or disable Authentication Failure Generic Traps. • Enable SNMPv3 to create an encrypted channel for secure printer management. • Assign privacy, authentication protocols, and keys to Administrative and key user accounts.
Network Connectivity Configuring SNMPv3 SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force (IETF). It provides three important security features: • Message integrity to ensure that a packet has not been tampered with in transit • Authentication to verify that the message is from a valid source • Encryption of packets to prevent unauthorized access Configuring SNMPv1/v2c with SNMPv3 SNMP version 1 (SNMPv1) is the initial implementation of the SNMP protocol.
Network Connectivity Configuring SSDP Simple Service Discovery Protocol (SSDP) provides processes to allow network clients with little or no static configuration to discover network services. SSDP provides multicast discovery, server-based notification, and discovery routing options. 1. In CentreWare Internet Services, click Properties > Connectivity > Protocols. 2. Click SSDP. 3. For Protocol, select Enable. 4. For Time to Live, type a value for router hops for discovery advertisement. 5. Click Apply.
Network Connectivity WINS When running WINS, the printer registers its IP address and NetBIOS Host Name with a WINS server. WINS allows the printer to communicate using host name only. Using Microsoft Networking removes significant overhead for systems administrators. Configuring WINS 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click WINS. For Protocol, select Enable. For Primary Server IP Address, type the IP address for your primary server.
Network Connectivity Configuring LPR/LPD The Line Printer Daemon (LPD) and Line Printer Remote (LPR) protocols provide printer spooling and network print server functionality for UNIX-based systems, such as HP-UX, Linux, and Macintosh. 1. In CentreWare Internet Services, click Properties > Connectivity > Protocols. 2. Click LPR/LPD. 3. For Protocol, select Enable. 4. Type an LPR/LPD Port Number or use the default port number of 515. 5. Click Apply.
Network Connectivity Raw TCP/IP Printing Raw TCP/IP is used to open a TCP socket-level connection over Port 9100, and stream a print-ready file to the printer input buffer. It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset timeout value. Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer. Raw TCP/IP printing is selected in Windows as the Standard TCP/IP port.
Network Connectivity Configuring IPP Internet Printing Protocol (IPP) is a standard network protocol that allows you to print and manage jobs remotely. 1. In CentreWare Internet Services, click Properties > Connectivity > Protocols. 2. Click IPP. 3. For Protocol, select Enable. 4. Enter additional information as needed. 5. For Secure IPP Connection with SSL/TLS, select Enable. 6. Click Apply.
Network Connectivity LDAP Server This section includes: • Editing LDAP Server Information .................................................................................................................................. 33 • Adding or Editing an LDAP Server.................................................................................................................................
Network Connectivity 6. To configure LDAP Bind, perform the following steps. a. To specify the Bind Method to connect to the directory server, select an option. • Simple: This method uses a DN-password combination to authenticate to the directory server. • Anonymous: This method does not require authentication to connect to the directory server. b. Enter the Login Name. c. Type the password, then type the password again to verify. d. To save the new password, click Select to save new password. e.
Network Connectivity Adding or Editing an LDAP Server 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click LDAP Directory. To edit the default LDAP server settings, for LDAP (Default), click Edit. To configure another LDAP server, for Additional LDAP Servers, click Add or Edit. To configure server information, perform the following steps. a. Type a Friendly Name.
Network Connectivity 8. To configure Secure LDAP Connection, for Secure LDAP via SSL, select Enable. 9. To configure LDAP Mappings, for each field, select an option. 10. To configure Search Criteria, perform the following steps. a. For Search Name Order, select an option. b. Under Maximum Number of Search Results, to define the maximum number of addresses returned that match search criteria, type a number from 5–100. c. Select the amount of time that the printer can search before it times out. d.
Network Connectivity HTTP Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients that make HTTP requests are called User Agents (UAs). Servers that respond to these requests for resources, such as HTML pages, are called Origin Servers. There can be any number of intermediaries, such as tunnels, proxies, or gateways between User Agents and Origin Servers. Enabling HTTP at the Control Panel 1. 2. 3. 4.
Network Connectivity Enabling or Disabling HTTP Web Services You can enable or disable Web Services on the Web Services page. This page provides a list of all available Web services on your printer, and displays the configuration status of each service. To enable or disable Web Services: 1. In CentreWare Internet Services, click Properties > Services. 2. Click Web Services. 3. To enable or disable individual services, select the check box next to one or more services.
Network Connectivity Proxy Server A proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy server filters client requests and if the requests meet the proxy server filtering rules, it grants the request and allows the connection. A proxy server has two main purposes: • To keep any devices behind it anonymous for security purposes. • To cache content from resources, such as Web pages from a Web server, to increase resource access time.
Network Connectivity WSD Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and using network connected devices. It is supported in Windows Vista, Windows Server 2008, and newer operating systems. WSD is one of several supported communication protocols. Enabling WSD 1. 2. 3. 4. 40 In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click WSD. For Protocol, select Enable. Click Apply.
Network Connectivity Configuring AirPrint Use AirPrint to print directly from a wired or wireless device without using a print driver. AirPrint is a software feature that allows for driverless printing from Apple iOS-based mobile devices and Mac OS-based devices. AirPrint-enabled printers let you print directly from a Mac or from an iPhone, iPad, or iPod touch. If you specify the geographical latitude and longitude of the printer, use decimal form. For latitude, type a coordinate value from –90 through 90.
Network Connectivity Configuring SNTP Simple Network Time Protocol (SNTP) synchronizes the internal clocks of computers over a network connection. 1. In CentreWare Internet Services, click Properties > Connectivity > Protocols. 2. Click SNTP. 3. For Name or IP Address, select an option. 4. Type the appropriately formatted IP address. 5. For Enable SNTP Broadcast, select the check box. 6. Click Apply.
Network Connectivity Wireless Network Connection A wireless local area network (WLAN) provides the means to connect two or more devices in a LAN without a physical connection. The printer can connect to a wireless LAN that includes a wireless router or wireless access point. Before connecting the printer to a wireless network, the wireless router must be configured with a service set identifier (SSID), a passphrase, and security protocols.
Network Connectivity Connecting to a Wireless Network Using the Wireless Install Wizard Before you begin, ensure that you have the wireless network Service Set Identifier (SSID), encryption type, and passphrase. For details, see Connecting to a Wireless Network Manually on page 45. 1. Plug the Wireless Network Adapter into the USB port on the left side of the printer, then disconnect the Ethernet cable. 2. At the printer control panel, press the Machine Status button. 3.
Network Connectivity Connecting to a Wireless Network Manually When connecting to a wireless network that does not include a WPS-compliant router, set up and configure the printer manually. Before starting, you must get the setup and configuration information, such as name and passphrase, from the router. After you collect the network information, you can set up the printer from the control panel or from CentreWare Internet Services. For the easiest manual connection, use CentreWare Internet Services.
Network Connectivity Configuring the Printer for Open System 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click Wireless Setup. Click Edit Settings. For Network Name SSID, select an option. To refresh the list of available networks, click Refresh. For Security Type, select Open System. For Encryption Type, select an option. For Security Key or Passphrase, type the passphrase. For Address Acquisition, select a protocol option. Click Apply.
Network Connectivity Configuring Wi-Fi Direct You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smart phone, using Wi-Fi Direct. Note: Wi-Fi Direct is disabled by default. To configure Wi-Fi Direct: 1. In CentreWare Internet Services, click Properties > Connectivity > Protocols. 2. Click Wi-Fi Direct. 3. For Wi-Fi Direct, select On. 4. For Device Name, type a name to appear in a list of available wireless networks and devices. 5.
Security 4 This chapter includes: • Setting Access Rights.......................................................................................................................................................... 50 • • Configuring Authentication Settings........................................................................................................................... 52 About User Permissions .......................................................................................................
Security Setting Access Rights You can control access to services and features by setting up authentication and authorization. Personalization allows the printer to retrieve user information to customize features. Authentication Authentication is the process of confirming your identity. When the system administrator enables authentication, the printer compares the information that you provide to another source of information, such as an LDAP directory.
Security Setting the Login Method 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Login Methods. To set the authentication method used to log in to the control panel, select an option. − Passcode: Panel lock requires users to enter a passcode. − Local: User login information is stored on the printer in the User Information Database. − Network: User login information is stored externally in a network database, such as an LDAP directory.
Security Configuring Authentication Settings Configuring Local Authentication Settings When you configure local authentication, users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services. The printer compares the user credentials to the information stored in the user database. If you have a limited number of users, or do not have access to an authentication server, use this authentication method.
Security Configuring Network Authentication Settings When you configure network authentication, users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services. The printer compares the user credentials to the information stored on an authentication server. To configure access rights using network authentication: 1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Login Methods. 3.
Security Configuring Authentication Server Settings for LDAP The printer uses the primary LDAP server for authentication, authorization, and personalization. The primary LDAP server is the server that appears at the top of the LDAP server list on the LDAP Server page in CentreWare Internet Services. If you already have configured LDAP server settings, the printer uses this server automatically when you select LDAP as the network authentication or authorization method.
Security Configuring Smart Card Authentication Settings When Smart Card authentication is configured, users swipe a pre-programmed identification card at the control panel. Purchase and install a Smart Card reading system before configuring Smart Card authentication. To configure access rights using Smart Card authentication: 1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Login Methods. 3.
Security Configuring OCSP Validation Server Settings If you have an OCSP server, or an OCSP certificate validation service, you can configure the printer to validate certificates installed on the domain controller. Before you begin: Add a domain controller. To configure OCSP validation server settings: 1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Login Methods. 3. For Certificate Validation, click the Pencil icon. 4.
Security Creating a Passcode 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Login Methods. Click Passcode. In the Passcode field, type a passcode. For Save Password, select the check box. Click Apply.
Security About User Permissions You can control access to service and tools, and printing times and methods for a group of users. Print permissions are rules that allow you to control printing methods for a group of users. For example: • Restrict 1-sided printing, requiring users to print 2-sided. • Restrict a Job Type, such as Secure Print. Services and Tools permissions are rules that allow you to control access to features or configuration settings for a group of users.
Security Enabling Xerox® Standard Accounting 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Accounting Methods. Click Edit. For Current Accounting Method, select Xerox Standard Accounting. Click Save.
Security Configuring the Log Out Confirmation Screen 1. 2. 3. 4. 5. 60 In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Login Methods. To enable the log out confirmation screen, select Show at Log Out. To show the log out confirmation screen after every job, select Show After Every Job. To disable the log out confirmation screen, select Don't Show.
Security Secure HTTP (SSL) You can establish an HTTP Secure(HTTPS) connection to the printer by encrypting data sent over HTTP using SSL. You can also enable SSL encryption for the following features. • Configuring the printer in CentreWare Internet Services • Printing from CentreWare Internet Services • Printing using IPP • Managing scan templates • Workflow scanning • Network accounting Note: SSL encryption is protocol-independent.
Security FIPS 140-2 If FIPS 140-2 encryption is required, all computers, servers, browser software, security certificates, and applications must comply with the standard or operate in FIPS-compliant mode. Transmitted and stored data must be encrypted as specified in United States Federal Information Processing Standard (FIPS) 140-2 (Level 1). You can enable the printer to check that the current configuration ensures the specified encryption.
Security IP Filtering You can prevent unauthorized network access by creating an IP Filter to block or allow data sent from particular IP addresses. Enabling IP Filtering 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Security. Click IP Filtering. To enable IP filtering, select IPv4 Filtering Enabled, IPv6 Filtering Enabled, or both. To permit access to the device, type the IP Address and Port or Prefix as needed. Click Apply.
Security Managing the Audit Log The Audit Log feature records events that occur on the printer. You can then download the log as a tab-delimited text file to review for potential problems or security issues. To enable the audit log: 1. In CentreWare Internet Services, click Properties > Security. 2. Click Audit Log. 3. To enable the audit log, select the check box. 4. Click Apply. To save the audit log: 1. To save the audit log file, click Save as Text File. 2.
Security IPsec Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol (IP) communications by authenticating and encrypting each IP data packet. It allows you to control IP communication by creating protocol groups, policies, and actions.
Security 802.1X 802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method for port-based network access control or authentication. In an 802.1X secured network, the printer must be authenticated by a central authority, typically a RADIUS server, before it can access the physical network. You can enable and configure the printer to be used in an 802.1X secured network from the printer control panel or in CentreWare Internet Services.
Security Enabling and Configuring 802.1X at the Control Panel 1. 2. 3. 4. 5. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Network Settings > Advanced Settings. Touch 802.1X. Touch Enable. Touch Authentication Method, then select the method used on your network. Notes: 6. 7. 8. 9. • When the printer is in FIPS 140 mode, EAP-TLS authentication is required. • To configure 802.1X settings for EAP-TLS, use CentreWare Internet Services. Touch Username.
Security System Timeout You can specify how long the printer waits to log out an inactive user. Setting System Timeout Values 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Security. Click System Timeout. For Touch User Interface System Timer, type the time that the printer waits before it logs a user out of the touch screen. To instruct the printer to display a warning message before it logs a user out of the touch screen, under Warning Screen, touch Enabled.
Security Overwriting Image Data Image data is any in-process or temporary user data on the hard drive, such as current jobs, queued jobs, temporary files, saved jobs, and saved folders. To ensure that image data on the printer hard drive cannot be accessed, you can delete and overwrite image data.
Security Scheduling Routine Deletion of Image Data 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Security. Click Image Overwrite Security > Scheduled. To enable image overwrite, select an option. For Frequency, select an option. Select the time for the overwrite in hours and minutes Click Apply. Immediate Job Overwrite Immediate Job Overwrite prompts the printer to overwrite each job immediately after it finishes processing. Enabling Immediate Image Overwrite 1. 2. 3. 4.
Security USB Port Security You can prevent unauthorized access to the printer through USB ports by disabling the ports. Note: If USB ports are disabled, you cannot use a USB card reader for authentication, update the software, or print from a USB Flash drive. Enabling or Disabling USB Ports 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Security. Click USB Port Security. To enable a port, next to a port, select Enabled. To disable the ports, clear the check box. Click Apply.
Security Displaying or Hiding Network Settings You can show or hide the IPv4 address or host name of the printer on the control panel touch screen. 1. In CentreWare Internet Services, click Properties > Security. 2. Click Display Network Settings. 3. Select Show IPv4 Address or Show Host Name. To hide network information, select Hide Network Information. 4. Click Apply.
Security Security Certificates A digital certificate is a file that contains data used to verify the identity of the client or server in a network transaction. A certificate also contains a public key used to create and verify digital signatures. One device proves its identity to another by presenting a certificate trusted by the other device. Or, the device can present a certificate signed by a trusted third party and a digital signature proving its ownership of the certificate.
Security Installing a Trusted CA Certificate If the printer uses the Xerox® Device Certificate, and a user attempts to access the printer using CentreWare Internet Services, an error message can appear in their Web browser. To avoid error messages, install a Trusted CA Certificate in the Web browsers of all users. 1. In CentreWare Internet Services, click Properties > Security. 2. Click Trusted Certificate Authorities. 3. To add a certificate, click Add. a.
Printing 5 This chapter includes: • Managing Banner Page Printing Options .................................................................................................................. 76 • • Printing an Error Page ........................................................................................................................................................ 77 Configuring Default Print Settings .................................................................................................
Printing Managing Banner Page Printing Options You can set the printer to print a banner page with each print job. The banner page contains information identifying the user and job name. You can set this option in the print driver, in CentreWare Internet Services, or at the control panel. Note: Enable Banner page printing in the print driver and at the control panel or in CentreWare Internet Services or a banner page does not print. Enabling Banner Page Printing in CentreWare Internet Services 1. 2. 3. 4.
Printing Printing an Error Page 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Services. Click Printing > Error Page. To print an error page when a print job fails, for Error Page Settings, select Enable. Click Apply.
Printing Configuring Default Print Settings 1. 2. 3. 4. 78 In CentreWare Internet Services, click Properties > Services. Click Printing > General. Configure as needed. Click Apply.
Printing Enabling Print Spooling Settings 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Services. Click Printing > Print Spooling. To enable print spooling, for Print Spooling Settings, select Enabled. Click Apply.
Printing Printing Reports Your printer has a printable set of reports. These include configuration and font information, demonstration pages, and more. 1. In CentreWare Internet Services, click Properties > Services. 2. Click Printing > Reports. 3. To print a report, next to the report name, click Print.
Printing Configuring Secure Print Settings You can configure Secure Print settings to specify how the printer behaves when a user sends a Secure Print job to the printer. Configuring Secure Print 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Services. Click Printing > Secure Print. Enter a value for the minimum passcode length. Click Apply.
Printing UNIX, Linux, and AS/400 Printing UNIX-based printing uses LPD/LPR port 515 to provide printer spooling and network print server functionality. Xerox® printers can communicate using either protocol. Xerox® Printer Manager Xerox® Printer Manager is an application that allows you to manage and print to multiple printers in UNIX and Linux environments. Xerox® Printer Manager allows you to: • Configure and check the status of network connected printers.
Printing Printing from a Linux Workstation To print from a Linux workstation, install either a Xerox® print driver for Linux or a CUPS print driver. You do not need both drivers. Xerox recommends that you install one of the full-featured custom print drivers for Linux. To locate drivers for your printer, see www.xerox.com/office/drivers. If you use CUPS, ensure that CUPS is installed and running on your workstation.
Printing AS/400 Xerox provides Work Station Customization Object (WSCO) files to support AS/400 or Iseries, V6 or later systems. The WSCO file provides printer-specific PCL codes. The host print transform uses these codes to select the correct tray, 2-sided printing option, font size and type, and orientation. The XTOOLSxxxx library provides a source WSCO for each supported Xerox® printer. You only download and install the library once. Notes: • The host print transform only works on AFPDS and SCS files.
Printing Print from USB This feature allows you to print a file that is stored on a USB Flash Drive from the USB port on the printer control panel. Before you begin: Enable USB ports. For details, see USB Port Security on page 71. Enabling Print from USB 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Services. Click USB. For Enable Print from USB, select Enable. Click Save.
Printing Setting the Delete Held Job After Timer When the Delete Held Job After timer expires, jobs held in the Active Jobs and Personal & Secure Job tabs are deleted. 1. At the control panel, press Log In/Out. 2. Type admin, then touch Next. 3. Type your password, then touch Done. Note: The system administrator user name is admin and the default password is 1111. 4. At the printer control panel, press the Machine Status button, then touch the Tools tab. 5. Touch Device Settings > Timers. 6.
Copying 6 This chapter includes: • Changing the Default Copy Settings ........................................................................................................................... 88 • • Limiting Access to Copying .............................................................................................................................................. 91 Managing Access to 1-Touch Services and Presets .....................................................................................
Copying Changing the Default Copy Settings The printer uses the default copy settings on all copy jobs unless you change them for an individual job. You can modify the default copy settings. Specifying Default Copy Settings in CentreWare Internet Services 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Services. Click Copy. For Defaults, click the Pencil icon. To modify copy settings, click Copy Settings, then click Edit.
Copying Changing the Feature Order on the Control Panel You can change the order that copy features appear on the control panel touch screen. To change the feature order: 1. At the printer control panel, press the Machine Status button, then touch the Tools tab. Note: To access this feature at the control panel, log in as an administrator. administrator. 2. 3. 4. 5. Touch Service Settings > Copy > Feature Order. For First Tab Layout, select the number of features to include on the first tab.
Copying Changing the Paper Supply Auto Select Policy at the Control Panel If Paper Supply Auto Select is set to On, the printer selects the most appropriate size paper tray when there is no exact match for the copy job. If Paper Supply Auto Select is set to Off, the printer hides the Auto Select option, and the default paper selection is set to Tray 1. To set the Paper Supply Auto Select policy: 1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
Copying Limiting Access to Copying The Copy Lock options limit access to copying by requiring a password to use the Copy function. You can also turn off copying. To view or modify user permissions: 1. In CentreWare Internet Services, click Properties > Services. 2. Click Copy. 3. To edit security settings, for Security, click the Pencil icon. 4. To modify User Permissions, for Feature, click Edit. 5. To configure Guest User roles, click the Pencil icon. 6.
Copying Managing Access to 1-Touch Services and Presets You can use 1-Touch Services and Presets to save settings for Copy, Email, Fax, Scan To, and Workflow Scanning services. You can set access to these features for all users or for administrators only. You can also turn off access to specific 1-Touch Services and presets for individual users. Note: Not all features are available for all services. To set permission to save 1-Touch Services and presets: 1.
Copying Specifying ID Card Copy Settings 1. 2. 3. 4. 5. 6. 7. 8. 9. In CentreWare Internet Services, click Properties > Services. Click ID Card Copy. For Defaults, click the Pencil icon. Configure settings as needed, then click Save. To edit security settings, for Security, click the Pencil icon. To modify user permissions roles, click the Pencil icon. To configure Guest User roles, click the Pencil icon. For Manage Permissions, select the required options. Click Save.
Scanning 7 This chapter includes: • Scanning to an Email Address ........................................................................................................................................ 96 • • Email .......................................................................................................................................................................................... 97 Workflow Scanning ....................................................................................
Scanning Scanning to an Email Address The email feature allows you to scan a document and send it to an email address as an attachment. Before you begin: • Configure SMTP settings. For details, see Configuring SMTP Server Settings on page 97. • Note the IP address or host name of the server. For instructions on using this feature, see the User Guide for your printer model.
Scanning Email Configure email settings on the Email Setup page in CentreWare Internet Services. Email settings apply to all services that use SMTP, including Internet Fax and Scan to Email. Accessing the Email Setup Page 1. 2. In CentreWare Internet Services, click Properties > Services. Click Email. Configuring SMTP Server Settings In CentreWare Internet Services, click Properties > Services. Click Email. To access SMTP server settings, for Server to Send Emails (SMTP), click the Pencil icon.
Scanning Editing Optional Email Settings You can use optional email settings to configure common features that apply to all emails sent from the printer. Common features include email receipts, message body and signature, and From field editing. To edit optional email settings: 1. In CentreWare Internet Services, click Properties > Services. 2. Click Email. 3. To edit a setting, click the Pencil icon. Configuring Address Book Policies 1. 2. 3. 4. 5. 6. 7. 8. 9.
Scanning Configuring Email Security Settings Configuring Email Security In CentreWare Internet Services, click Properties > Services. Click Email. To edit security settings, for Security, click the Pencil icon. For Security Settings, configure the settings. a. For Email Encryption Enablement, select an option. • Off: Use this option to disable email encryption. • Always On; Not editable by user: Use this option to restrict users from turning Email Encryption on or off at the control panel.
Scanning Workflow Scanning Workflow Scanning allows you to scan an original document, distribute, and archive the scanned image file. The Workflow Scanning feature simplifies the task of scanning many multi-page documents and saving the scanned image files in one or more file locations. To specify how and where scanned images are stored, create a template. You can create, manage, and store multiple templates in a template pool repository on a network server.
Scanning Configuring File Repository Settings A file repository is a network location where scanned images are stored. Configure the file repository settings before you create a template. Your printer supports three transfer protocols. To set up workflow scanning to a local template, configure a repository location for files. To configure HTTP/HTTPS filing: 1. Click Add New. 2. In the Friendly Name field, type a name for the repository. 3. From the Protocol menu, select HTTP or HTTPS. 4.
Scanning Workflow Scanning for FTP or SFTP Before you begin: • Ensure that FTP or SFTP services are running on the server or computer being used to store scanned image files. Note the IP address or host name. • Create a user account and password with read and write access for the printer to use to access the repository folder. Note the user name and password. • Create a folder within the FTP or SFTP root. Note the directory path, user name, and password. This folder is your file repository.
Scanning Workflow Scanning for SMB Before you begin: • Ensure that SMB services are running on the server or computer where you want to store scanned image files. Note the IP address or host name. • On the SMB server, create a shared folder. This folder is your file repository. Note the directory path, Share Name of the folder, and the Computer Name or Server Name. • Create a user account and password with read and write access for the printer to use to access the repository folder.
Scanning Workflow Scanning for HTTP and HTTPS Before you begin: • Enable HTTP or Secure HTTP (SSL). Ensure that a certificate is installed on the printer if you are using SSL. • Configure your Web server, and ensure that HTTP/HTTPS services are running. POST requests and scanned data are sent to the server and processed by a CGI script. Note the IP address or host name of the Web server. • Create a user account and password for the printer on the Web server. Note the user name and password.
Scanning 11. If you want the printer to create .XSM subfolders for single page format files, select Sub-folder (.XSM) for 1 File Per Page, File Format jobs. 12. For Default Repository Login Credentials, select an option. − None instructs the printer to access the repository without providing credentials. − Authenticated User and Domain instructs the printer to use the user name and domain of the logged-in user when accessing the repository.
Scanning Adding Document Management Fields You can add fields to the template to help you manage scanned image files. The fields display when you select the template at the control panel. You can type in details about the document you are scanning. This information is filed with each scanned image file in the Job Log. Third-party software uses the Job Log to access and retrieve information associated with scanned files. 1. Under Document Management Fields, click Add. 2.
Scanning Enabling Job Log 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Services. Click Workflow Scanning. For Job Log, click the Pencil icon. To create a job log in the scan repository, for Enable Job Log, select On. To have user or domain names appear in the job log, for Append Optional Information to Job Log, select an option. Click Save. Setting Scanned Image File Naming Conventions 1. 2. 3. 4. 5. 6. 7. 8. 9. In CentreWare Internet Services, click Properties > Services.
Scanning Setting Template Display Settings for the Control Panel 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Services. Click Workflow Scanning > Display Settings. To specify the template that appears at the top of the list, under Templates, select the template and click Update. To prevent users from using the Default Workflow Scanning template, under Default Template Display, select Hide Default Template in the Templates list.
Scanning Adding Document Management Tags You can add fields to the template to help you manage scanned image files. The fields display when you select the template at the control panel. You can type in details about the document you are scanning. This information is filed with each scanned image file in the Job Log. Third-party software uses the Job Log to access and retrieve information associated with scanned files. 1. In CentreWare Internet Services, click Properties > Services. 2.
Scanning Hiding/Showing Default Template 1. 2. 3. 4. 5. 110 In CentreWare Internet Services, click Properties > Services. Click Workflow Scanning. For Hide/Show Policy, click the Pencil icon. Select an option. Click Save.
Scanning Scan to USB You can insert a USB Flash Drive into the printer, scan a document, and store the scanned file on the USB drive. Before you begin: Enable USB ports. For details, see USB Port Security on page 71. Enabling Scan to USB 1. 2. 3. 4. 5. 6. 7. In CentreWare Internet Services, click Properties > Services. Click USB. For USB Service Enablement, configure the settings. − To allow users to scan to a USB drive, for Scan to USB, select Enable.
Scanning Scanning to a User Home Folder Use the Scan to Home feature to scan to their home folder, as defined in your LDAP directory, or to a shared network folder. Before you begin: • Ensure that Network Authentication is enabled. For more information, see Configuring Network Authentication Settings on page 53. • Ensure that LDAP is enabled. For details, see LDAP on page 33. • Set Use Network Address Book (LDAP) to Yes. For more information, see Configuring Address Book Policies on page 98.
Scanning 11. For Filing Access (Login Credentials), click the Pencil icon. 12. To set access to the scan destination, choose an option. − Logged-In User: The user logs in and scans the document. − Prompt at User Interface: The user interface prompts the logged-in user to enter login credentials a second time. 13. Click Save. 14. To configure Report Options, click the Pencil icon, configure settings as needed, then click Save. 15. To edit security settings, for Security, click the Pencil icon.
Scanning Enabling Remote Scanning using TWAIN Enable Remote Start to allow users to scan images into a TWAIN-compliant application using the TWAIN driver. Before you begin: Enable the Scan Extension Web service. For details, see HTTP - Web Services on page 38. To enable remote scanning using TWAIN: 1. In CentreWare Internet Services, click Properties > Services. 2. Click Remote Start (TWAIN). 3. Under Start Job via Remote Program, click On. 4. Click Apply.
Scanning Configuring Scan To Destination The Scan To Destination feature allows you to associate scan destinations with address book contacts. Users can select these contacts when scanning using the Scan To feature. Before You Begin • • Add at least one contact to the Device Address Book. Add scan destinations to address book contacts. For details, see Address Books on page 149. Configuring Default Scan Settings 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Services. Click Scan To.
Faxing 8 This chapter includes: • Fax Overview ........................................................................................................................................................................ 118 • • Fax ............................................................................................................................................................................................ 119 LAN Fax ..............................................................................
Faxing Fax Overview You can send using any of the following services. • Fax, or embedded fax, scans the document and sends it directly to a fax machine. • Server Fax scans the document and sends it to a fax server, which transmits the document to a fax machine. • LAN Fax sends the current print job as a fax. For details, see the print driver software. Note: Not all options listed are supported on all printers.
Faxing Fax This section includes: • Configuring Fax Settings from CentreWare Internet Services ....................................................................... 119 • • Configuring Required Fax Settings at the Control Panel .................................................................................. 121 Fax Security ..........................................................................................................................................................................
Faxing Configuring Address Book Settings You can associate fax numbers with contacts in the Device Address Book and configure other address book settings related to fax. Before you begin: Add at least one contact to the Device Address Book, and associate a fax number with the contact. 1. In CentreWare Internet Services, click Properties > Services > Fax. 2. To configure Address Book Policies, click the Pencil icon. 3. To configure the Device Address Book settings stored in the printer, click Edit. 4.
Faxing Configuring Required Fax Settings at the Control Panel Before you can send a fax at the control panel: • Enable the required embedded fax settings. • Set the fax country. • Configure the embedded fax settings. Configuring Fax Wizard Settings at the Control Panel 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings. Touch Fax. Touch Fax Wizard Settings.
Faxing Setting Fax Defaults Setting Incoming Fax Defaults At the printer control panel, press the Machine Status button, log in as administrator, then touch the Tools tab. 2. Touch Service Settings. 3. Touch Fax. 4. Touch Incoming Fax Defaults. 5. To set the printer to receive all incoming calls as faxes, or to answer manually, touch Call Receive Mode, select an option, then touch OK. 6.
Faxing Setting Outgoing Fax Defaults At the printer control panel, press the Machine Status button, log in as administrator, then touch the Tools tab. 2. Touch Service Settings. 3. Touch Fax. 4. Touch Outgoing Fax Defaults. 5. To select fax transmission speed, touch Starting Rate, touch an option, then touch OK. Select the highest starting rate unless the destination for the fax you are sending has special requirements. 6.
Faxing 6. 7. For more options, touch the More Features tab. a. To set the size of the original document, touch Original Size, select an option, then touch OK. • Auto Detect: The printer detects the size of the originals and prints from a paper tray that contains that size. Ensure that all originals are the same size. • Preset Scan Area: You can specify the area to scan when it matches a standard paper size. • Custom Scan Area: You can specify the height and width of the area to scan.
Faxing Fax Polling Fax Polling allows you to store a fax document on the printer and make it available for other fax machines to poll. You can also retrieve faxes stored on other fax machines. Note: Both printers must have the Fax Polling feature. Enabling Secure Polling 1. 2. 3. 4. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings. Touch Fax. Touch Secure Polling, select On, then touch OK.
Faxing Fax Reports You can configure three different reports: • Activity Report • Confirmation Report • Broadcast and Multipoll Report Setting Up Fax Reports at the Control Panel At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings. Touch Fax. Touch Setup Fax Reports. Touch the arrows to scroll as needed. Touch Activity Report, then touch an option. Touch OK. Touch Confirmation Report, then touch an option.
Faxing LAN Fax Local Area Network (LAN) Fax allows you to send faxes using the print driver on your computer to a fax machine over a telephone line. For details about using or configuring LAN Fax, see the print driver software help. Note: Not all printer models support this feature. Some printers require an optional fax hardware kit.
Accounting 9 This chapter includes: • Xerox® Standard Accounting ........................................................................................................................................ 130 • • Network Accounting ......................................................................................................................................................... 135 Enabling Accounting in Print Drivers ...................................................................................
Accounting Xerox® Standard Accounting Xerox® Standard Accounting tracks the numbers of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can generate reports listing usage data for individual users and groups. When Xerox® Standard Accounting is enabled, users must log in to the printer before they can access services.
Accounting Setting Service Tracking Options 1. 2. 3. 4. 5. Click Accounting Methods. For Accounting Workflow, click Edit. To turn off tracking of Copies, Prints, Scans, and Faxes, select Disable. To configure the printer to track Copies, Prints, Scans, and Faxes, select Enable. Click Save. Notes: • • For service tracking options to be enabled, ensure that User Accounts are configured. Not all options listed are supported on all printers.
Accounting Assigning Users to an Account 1. 2. 3. 4. 5. 6. 7. 8. 9. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Accounting Methods. For Users & Limits, click Edit. On the Accounting page, next to Users and Limits, click Edit. Select the check box next to the User ID of the user that you want to add to an account. To set limits for the user, click Limit Access. For Access Rights, to assign or limit Group Account Access or General Account Access, click Edit.
Accounting Creating a General Account 1. 2. 3. 4. 5. 6. 7. 8. 9. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Accounting Methods. For General Accounts, click Edit. Type a unique Account ID number and a unique Account Name for the new group. Click Add Account. To edit the account name, click Manage. To view usage details for an account, click View Usage. To make an account the default account for new users, select the radio button next to the account.
Accounting Downloading a Usage Report The usage report lists the number of impressions recorded for each user and each account. To generate a usage report: 1. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. 2. Click Accounting Methods. 3. For Report and Reset, click Edit. 4. Click Generate Report. 5. Right-click the Right-click to download link and save the .csv file to your computer. Resetting Usage Limits 1. 2. 3. 4. 5.
Accounting Network Accounting You can use Network Accounting to manage printer usage and to perform detailed cost analysis. Network Accounting tracks print, scan, server fax, and copy jobs and stores them in a job log. All jobs require users to authenticate with their User ID and Account ID. This information is logged with job details in the job log. Users are prompted for accounting information when they submit jobs to the printer.
Accounting Setting Network Accounting Workflow Options In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Accounting Methods. On the Accounting page, under Action, next to Accounting Workflow, click Edit. For each job type, select an option. − Capture Usage only tracks usage. − Pre-Authorization and Capture Usage requires a job limits server to approve each job that a user attempts to send or print.
Accounting Configuring Validation Policies and Print Job Exceptions You can set validation policies and configure print job exceptions for unidentified print jobs. Unidentified jobs are jobs that are not associated with a user name. Unidentified jobs originate from a computer that does not require a user to log in. Examples are a job sent from a DOS or UNIX window using LPR, Port 9100, or from the Jobs tab in CentreWare Internet Services. Validating Accounting Codes 1. 2. 3. 4. 5.
Accounting Enabling Accounting in Print Drivers Enabling Accounting in a Windows Print Driver 1. 2. 3. 4. 5. 6. 7. 8. 9. From the Start menu, select Printers and Faxes. Right-click the printer in the list, then select Properties > Configuration > Accounting. From the Accounting System menu, select Xerox Standard Accounting or Auditron, or Xerox Network Accounting. To prompt users to type their User ID and Account ID each tim they print, select Always Prompt.
Accounting Enabling Accounting in an Apple Macintosh Print Driver Users must select this preset each time they print or send a LAN fax using the print driver. 1. Open a document and select File, then select Print. 2. Select the Xerox® printer. 3. From the menu, select Accounting. 4. For Accounting System, select Xerox Standard Accounting, Auditron, or Xerox Network Accounting. 5. If you want users to type their User ID and Account ID every time they print, select Prompt for Every Job. 6.
Administrator Tools 10 This chapter includes: • Monitoring Alerts and Status ........................................................................................................................................ 142 • • Energy Saving Settings .................................................................................................................................................... 143 Entry Screen Defaults .......................................................................................
Administrator Tools Monitoring Alerts and Status The Description and Alerts page displays printer information, such as printer name and location, as well as a list of any current alerts. You can view alert information, such as the status code, description of the issue, and the suggested skill level required to resolve the problem. To view alerts: 1. In CentreWare Internet Services, click Status > Alerts. 2. To update the page, click Refresh.
Administrator Tools Energy Saving Settings Setting the Power Saver Mode Timers in CentreWare Internet Services 1. 2. 3. 4. In CentreWare Internet Services, click Properties > General Setup. Click Power Management. For each timer, specify the time that the printer waits before it enters each power saver mode. Click Apply. Setting the Power Saver Mode Timers at the Control Panel The printer exits Energy Saver mode when it receives a print job, or when you press the Power Saver button.
Administrator Tools Entry Screen Defaults Use this page to set the default screens that appear on the touch screen when you press buttons on the printer control panel. 1. In CentreWare Internet Services, click Properties > General Setup. 2. Click Entry Screen Defaults. 3. Configure settings as needed, then click Apply.
Administrator Tools Smart eSolutions and Billing Information Smart eSolutions Smart eSolutions is a suite of features that simplifies printer ownership and administration. It provides free services to enable administration of metered billing and supplies replenishment plans for printers on a network. Before you can use Smart eSolutions, register the printer for Smart eSolutions.
Administrator Tools MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers. This process eliminates the need to collect and report meter read information manually. Note: If the count is zero, no data has been transmitted to Xerox. To view the last transmission of Billing Meter information for your printer: 1. In CentreWare Internet Services, click Status > SMart eSolutions. 2. Click MeterAssistant™. 3.
Administrator Tools View Usage and Billing Information Billing Information The Billing Information page displays current readings for printer counters that are used for billing. You can view the number of impressions made in color or black and white, as well as the total number of impressions. The impression counts shown are used for billing. 1. In CentreWare Internet Services, click Properties > General Setup > Billing & Counters. 2. Click Billing Information. 3. To update the page, click Refresh.
Administrator Tools Cloning Cloning allows you to save your current printer settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other printers. Note: If you are using a clone file to copy your printer settings to another printer, ensure that both printers are the same model and have the same version of software installed. To determine the software version: 1.
Administrator Tools Address Books This section includes: • Device Address Book ......................................................................................................................................................... 149 • • Network Address Book ..................................................................................................................................................... 153 LAN Fax Address Book .......................................................................
Administrator Tools Managing Groups Groups allow you to send a file to multiple address book contacts at the same time. Unknown Groups are unrecognized groups that were created in an address book that you imported from another printer. You can convert unknown groups to a fax group, then add or remove contacts from the group as needed. 1. In CentreWare Internet Services, click Address Book. 2. Under Fax, select Groups, then click Add Group. 3. In Group Name, type a name for the group. 4.
Administrator Tools Importing Addresses from a File You can import address book contacts from a .csv file. Notes: The printer recognizes the second row in the .csv file as the first address book entry. The first row contains headings for the information in each column. • To view an example of the appropriate format for the .csv file, download a sample file. 1. In CentreWare Internet Services, click Address Book. 2. Under Management, select Import from File. 3.
Administrator Tools Editing the Device Address Book as a .csv File To manage many addresses, you can create and edit a list in a spreadsheet application. You can save the list as a .csv file and upload it to the printer. Downloading a Sample .csv File To back up your current address book, you can export the address book as a .csv file. To view an example of the appropriate format for the .csv file, download a sample file.
Administrator Tools Network Address Book The Network Address Book looks up addresses from an LDAP directory. If you do not have an LDAP server, you can use the Device Address Book. Configuring the Network Address Book for Email Before you begin, configure LDAP server settings. For details, see LDAP on page 33. 1. In CentreWare Internet Services click Properties > Services > Email. 2. To configure Address Book Policies, click the Pencil icon. 3.
Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network. You can download the Xerox® CentreWare Font Management Utility on the Xerox® website at www.xerox.com/office/WC4265drivers. Use the utility to download soft fonts to your printer, such as your company branded fonts or unicode fonts to support multiple languages. You can then add, delete, or export the fonts to a file.
Administrator Tools Customizing Printer Contact Information The support page In CentreWare Internet Services displays contact information for service and supplies as well about the system administrator. You can customize this information to display your company contact information for printer users. To customize printer contact information: 1. In CentreWare Internet Services, click Support. 2. Click Edit Settings. 3. Update the fields with your information, then click Apply.
Administrator Tools Xerox Online Support Xerox Online Support allows you to access and print help, maintenance, and troubleshooting information by touching an icon on the control panel touch screen. Before you begin: If your network uses a proxy server, configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet. Displaying Xerox Online Support 1. 2. 3. 156 In CentreWare Internet Services, click Properties > Services > Display.
Administrator Tools Restarting the Printer in CentreWare Internet Services 1. 2. In CentreWare Internet Services, click Status > General. Click Reboot Machine, then click OK.
Administrator Tools Resetting the Printer to Factory Default Settings 1. 2. 158 In CentreWare Internet Services, click Status > General. To restore the original network default settings, click Network Factory Default.
Administrator Tools Updating the Printer Software You can update your printer when Xerox releases a new version of printer software or firmware. Before you begin: • Determine the current software version of your printer. • Download the latest software update file in .dlm format from the Xerox Support website at www.xerox.com/office/WC4265support. Determining the Printer Software Version 1. 2. In CentreWare Internet Services, click Properties > General Setup > Configuration.
Administrator Tools Installing Software Upgrades in CentreWare Internet Services To install software upgrades in CentreWare Internet Services: 1. In CentreWare Internet Services, click Properties > Maintenance. 2. Click Firmware Upgrade. 3. To locate and select the firmware upgrade file in .dlm format, click Browse or Choose File. 4. Click Open. 5. Click Install Software. 6. To verify that the software has updated, check the configuration report.
Customization and Expansion 11 This chapter includes: • Xerox Extensible Interface Platform .......................................................................................................................... 162 • Managing Scan Templates ............................................................................................................................................
Customization and Expansion Xerox Extensible Interface Platform The Xerox Extensible Interface Platform® allows independent software vendors and partners to develop personalized and customized document management solutions. These solutions can be integrated and accessed directly from the printer control panel. These solutions can leverage existing printer infrastructure and databases. Examples of applications include ScanFlow Store, Scan to PC Desktop, Equitrac Office, and others.
Customization and Expansion Managing Scan Templates A template contains scan settings and at least one destination for the scanned image files. To create a new scan template: 1. In CentreWare Internet Services, click Scan. 2. For New Template, click the Plus icon. 3. For Template Name, type a name for the new template. 4. Enter additional information as needed. 5. Click Add. 6. To edit file destinations, document management fields, and scan settings for a template, click Edit. To modify a scan template: 1.
