Xerox WorkCentre 4150 User Guide Version 6.0 21.04.
Prepared by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND ©2006 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.
Table of Contents 1 Welcome .............................................................................................. 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Related Information Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Table of Contents Layout / Watermark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Advanced . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 8 Paper and other Media ...................................................................... 97 Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1 Welcome Thank you for choosing the Xerox WorkCentre 4150. This products has been designed for ease of use, but to use your machine to its fullest potential, take some time to read this User Guide. The User Guide provides you with an overview of the features and options that may be available on your machine. To help you familiarize yourself with your new machine please refer to: • Chapter 2 Getting Started. • Chapter 9 Setups.
1 Welcome Introduction The Xerox WorkCentre 4150 is a digital device capable of being used for copying, printing, faxing, scanning to e-mail. The features and functions available on your machine depend on the model purchased: Xerox WorkCentre 4150 This model is a digital copier and copies at 45 pages per minute. It comes with a Document Feeder, Paper Tray and Bypass Tray as standard and also provides 2 Sided copying.
1 Welcome About This Guide Throughout this User Guide some terms are used interchangeably: • Paper is synonymous with media. • Document is synonymous with original. • Xerox WorkCentre 4150, 4150s, 4150x or 4150xf is synonymous with the machine. The following table offers further information about the conventions used within this Guide. Convention Description Example Italic TypeFace Used to denote screen or tab titles. In addition, references to other publications are displayed in Italic typeface.
1 Welcome • The Save button saves the selections made and returns to the previous screen. Orientation Short Edge Feed (SEF) / Landscape When observed from the front of the machine, paper or originals with the short edges to the left and right of the paper tray or document feeder.
1 Welcome Related Information Sources Information on this family of products can be found in: 1. This User Guide 2. The Getting Started Guide 3. The Quick Install Booklet 4. The System Administration CD 5. The Xerox website http://www.xerox.
1 Welcome Customer Support If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: http://www.xerox.com If you require further assistance, call our experts at the Xerox Welcome Center, or contact your local representative. When telephoning please quote the machine serial number.
1 Welcome Safety Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.
1 Welcome • Do not allow anything to rest on the power cord. Do not locate the product where persons will step or trip on the cord. • Use of an extension cord with this product is not recommended or authorized. Users should check building codes and insurance requirements if a properly earthed extension cord is to be used. Ensure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating.
1 Welcome • This equipment is to be used on an appropriate branch circuit/electrical outlet. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorised local representative or service support organisation. • If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorised local service representative to correct the problem.
1 Welcome Laser Safety Information CAUTION: Use of controls, adjustments or performance of procedure other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.
1 Welcome – Increase the separation between the equipment and receiver. – Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. – Consult the dealer or an experienced radio/TV technician for help. Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States. Product Safety Certification This product is certified by the following Agency using the Safety standards listed.
1 Welcome In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken. Shielded interface cables must be used with this product to maintain compliance with Council Directive 89/336/EEC.
1 Welcome information on installing Embedded Fax, refer to the System Administration CD. Fax Kit Information: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
1 Welcome If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine and fax kit should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines.
1 Welcome European Regulatory Information for the Fax Kit option Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.
1 Welcome Federal Reserve Notes Certificates of Deposit National Bank currency Federal Reserve Bank Notes Gold Certificates Treasure Notes Fractional Notes Paper money Bonds and obligations of certain agencies of the government, such as FHA Bonds (US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.
1 Welcome Registrant’s court record Registrant’s previous military service Registrant’s physical or mental condition NOTE: Exception: US Army and Navy discharge certificates may be photographed. • Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau).
1 Welcome Environmental Compliance USA Energy Star As an ENERGY STAR partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S.
1 Welcome Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury, and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market. Some equipment may be used in both a domestic/household and a professional/ business application.
1 Welcome European Union WEEE Directive 2002/96/EC Some equipment may be used in both a domestic/household and a professional/ business application. Mercury Safety Hg LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING LOCAL, STAT OR FEDERAL LAWS. For details see lamprecylce.org, eiae.org. Other Countries Please contact your local waste authorities and request disposal guidance.
2 Getting Started Before you use your machine, take some time to familiarize yourself with the various features and options. Use the instructions in the separately provided Quick Install booklet to unpack and setup your machine ready for use.
2 Getting Started Machine Overview Component Location Configuration with Trays 1, 2, 3 & 4 and Short Stand Document Feeder Control Panel Finisher Paper Tray 1 On/Off Switch Paper Tray 2 Paper Trays 3 & 4 Short Stand Configuration with Output Tray, Tray 1 & Bypass Tray Configuration with Trays 1 & 2, Cabinet Stand Output tray Configuration with Tray 1 Bypass Tray and Finisher Bypass Tray Finisher 4 Cabinet Stand Xerox WorkCentre 4150 User Guide
2 Getting Started Document Glass, User Interface and Control Panel Document Glass / Platen Document Registration Point User Interface (UI) Touch Screen Xerox WorkCentre 4150 User Guide Numeric Keypad Control Panel 5
2 Getting Started Models and Components WorkCentre 4150 WorkCentre 4150s WorkCentre 4150x WorkCentre 4150xf 50-sheet DADF Standard Standard Standard Standard Paper Tray 1 & Bypass Tray Standard Standard Standard Standard Digital Copying Standard Standard Standard Standard Network Printing - Standard Standard Standard Network Scanning - Option Option Option Fax Option Option Standard Standard Scan to E-mail - Standard Standard Standard Memory Configuration System: 12
2 Getting Started Control Panel Overview Job Status Services Display and Touch Screen Help Language Access Energy Saver Clear All Interrupt Printing Display Brightness Machine Status Numeric Keypad Cancel Entry Stop Start Feature Description Services Displays the job features on the screen. Job Status Displays job progress information. Machine Status Displays the current status of the machine.
2 Getting Started Feature Description Interrupt Printing Press to stop current print job and perform a local job. Stop Press to cancel current job. Start Press to begin local job. Display Brightness Adjust to lighten or darken the control panel display touch screen. Powering on the Machine 1. Connect the AC Power Cord to the machine and a power outlet. The power cord must be plugged into a grounded power socket. 2. Press the ON/OFF switch to the ON (I) position.
2 Getting Started Loading Paper Additional Paper Trays are available as an option. The instructions for loading all paper trays are the same. 1. Pull open the paper tray. Max Fill line Rear Guide Side Guides 2. Fan the paper and insert it into the tray. Do not fill above the Maximum Fill Line. 3. Move the guides so they just touch the paper stack. 4. Close the tray. NOTE: For more information on loading paper, please refer to Loading the Paper Trays in the Paper and other Media chapter on page 99.
2 Getting Started 1. When the Auditron is enabled, use the keypad to enter a 4 digit password and then select Enter. 2. When Network Accounting has been enabled, enter a valid User ID and Account ID and select Enter. 3. Complete your job. 4. To Log Off: 1) Press Access on the control panel. 2) Select Logout on the touch screen.
2 Getting Started Select the Machine Status button to the left of the User Interface. Machine Status button Machine Information The Machine Information tab displays the following information: Serial Number Total Impressions Machine Details Serial number of machine. Use this when contacting Xerox support. Displays a running total of impressions made.
2 Getting Started The Machine Details screen also shows: Machine Hardware Options Configuration: This screen displays which hardware options, e.g. paper trays, finisher, fax, etc are installed on the machine. Machine Software Version: This screen displays the current software versions of features such as the main controller, image output terminal, user interface and tray firmware. Paper Tray Status Displays the following information about each paper tray: Status Size, e.g.
2 Report Description Xerox Standard Accounting (XSA) Displays XSA accounting data All Accounting Reports Prints all listed Accounting reports Getting Started Press the Email Reports button to access the following reports: Report Description Email Send Displays list of Email transmissions Email Confirmation Displays Email transmission details and status User Authentication Displays User login ids and addresses Local Address Book Members Displays numbers stored in the Local Address Book Grou
2 Getting Started Service Information The Services Information tab displays the current status of customer replaceable and engineer replaceable consumables Toner Cartridge Displays the remaining percentage of toner life SMart Kit Drum Cartridge Displays the remaining percentage of drum cartridge life. Fuser Tray(s) Feed Roller Document Feed Roller Displays the number of images made with the current fuser. Displays the number of images made with the current tray rollers.
2 Getting Started After your machine is installed, it is recommended that the settings and options are customized to fully meet the requirements of the Users. Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine. The Tools facility is accessed using the Access button on the control panel.
2 16 Getting Started Xerox WorkCentre 4150 User Guide
3 Copy This chapter contains information on the copy screen and the copy features available. Some of the features described in this chapter are optional and may not apply to your machine configuration.
3 Copy Copy Procedure This section describes the basic procedure for making copies. Follow the steps below. Load the Documents – page 18 Select the Features – page 19 Enter the Quantity – page 21 Start the Copy Job – page 21 Job Status Screen – page 21 Stop the Copy Job - page 23 NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. To get an account number, or for more information, contact the Key Operator or the System Administrator.
3 Up to 50 sheets of 20 lb (80 g/m2) bond paper can be loaded. Weight ranges from 12 lb to 28 lb (50 - 120 g/m2) - refer to Electrical Specifications in the Specifications chapter on page 166 for full Document Feeder Specifications. Copy 3. Place the stack in the middle of the guides aligning the left edge with the document feeder tray, and position the guides to just touch the edge of the documents. 4. When Paper Supply is set to Auto, the machine automatically selects an appropriate tray.
3 Copy 1. Press the All Services button on the touch screen. 2. Select Copy on the touch screen. Ensure that the Copy screen is displayed. NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. To get an account number, or for more information, contact the Key Operator or the System Administrator. 3. Press the Clear All button once on the control panel to cancel any previous selections. The control panel returns to the default entry screen. 4.
3 Copy 3 Enter the Quantity The maximum copy quantity is 999. Use the numeric keypad on the control panel to enter the number of copies required. The number entered is displayed in the upper right-hand corner of the screen. NOTE: To cancel an incorrect entry, press the Clear C button and enter the correct quantity. 4 Start the Copy Job Press the Start button. Each document is scanned only once. The number of copies remaining is displayed in the upper right-hand corner of the screen.
3 Copy 2. Press Other Queues to view the full list of queues Queue Description Incomplete Printing Jobs Displays all queued printing jobs. Incomplete Non-Printing Jobs Displays all types of queued jobs, e.g. fax, e-mail, etc, except printing. All Incomplete Jobs Displays all types of queued jobs. Completed Printing Jobs Displays all completed printing jobs. Completed Non-Printing Jobs Displays all types of completed jobs, e.g. fax, email, etc, except printing.
3 Copy 6. Press Default View to return to the preset default job queue screen. For information on how to set the Default View, refer to Job Status Default in the Setups chapter on page 127. 6 Stop the Copy Job Follow the steps below to manually cancel an activated copy job. 1) Press the Stop button on the control panel to cancel the current copy job. 2) To cancel a queued job press the Job Status button on the control panel to display the Incomplete Printing Jobs screen.
3 Copy Copy Features The tabs available for selecting the various Copy features are: 1) Basic Copying 2) Image Adjustment 3) Output Format Depending on the options enabled and how your machine has been configured, you may have to select All Services and Copy to display the Copy feature tabs. Basic Copying Tab The Basic Copying tab is the default Copy screen. Use this tab to select the standard options for a copy job. The options can be selected by touching the appropriate button in each column.
3 Copy Press the More... button to display all the Reduce/Enlarge options. Select a custom percentage of reduction or enlargement required. Use the up/down scroll buttons to adjust the reduce/enlarge percentage, in 1% increments. Paper Supply Use the Paper Supply options to select a paper tray for the copy job. Auto Paper: With this option selected, the machine chooses the correct paper for the copy job based on the size of the originals being scanned. All trays hold 520 sheets of 20lb paper.
3 Copy 2-Sided Copying Double-sided copies can be made automatically from one or two-sided originals. 1 1 Sided: Use this option for 1 sided originals when 1 sided copies are required. 1 2 Sided: Use this option for 1 sided originals when 2 sided copies are required. 1 2 Sided, Rotate Side 2: This option produces 2-sided copies from 1 sided originals and rotates 180 degrees every second side image. Use this option to create documents which can be read in a “head to toe” manner, for example a calendar.
3 Copy Output Output is used to select the finishing requirements for the job. The options will depend on the finishing output device installed. Collated: Select Collated for output stacked in sets to match the sequence of the originals, i.e. (1,2,3 / 1,2,3). Uncollated: Select Uncollated for output sorted into stacks of individual pages, i.e. (1,1,1 / 2,2,2 / 3,3,3). 1 Staple : Use this option to add a single staple to all your landscape-oriented output.
3 Copy Image Quality Use this feature to enhance the quality of your output. The Original Type option is used to enhance the copy quality of the output based on the type of original being scanned. Type Description Text Use for originals containing text or line art. Photo Use for continuous tone photographs or printed half-tone originals. Photo and Text Use for high quality lithographic images or continuous tone photos with text and/or graphics.
3 Copy Off: Use to deactivate the feature. Left Page: Use to scan and copy the left page of a bound document. Right Page: Use to scan and copy the right page of a bound document. Both Pages: Use to scan and copy both pages of a bound document. Original Size Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals.
3 Copy Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Off: Use to deactivate the feature. Border Erase: Erases equal amounts on all edges of the copies. Small Original Erase: Use to erase 0.25" (6 mm) from the edge of the document. Hole Punch Erase: Use to erase hole punch marks from the left and right edge of the document.
3 Copy Output Format The Output Format tab is used to produce different options for the finished output. Booklet Creation Use this feature to create booklets from a sequential set of either single-sided or double-sided originals. The machine prints 2-sided automatically, which, when folded, produces a booklet with all the pages in the correct sequence. The machine will also reduce and correctly position each image to fit on the selected paper.
3 Copy Covers Use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies. Covers must be the same size and orientation as the main body of the job. No Covers: The feature is switched off. Front Only: Use this option to add a front cover to the copies. Back Only: Use this option to add a back cover to the copies. Front and Back: Use this option to add both a front and back cover to the copies.
3 Copy Multi-Up This feature is used to copy two or more documents, in a reduced size, onto one sheet of paper. It is ideal for creating handouts, storyboards or documents used for archival purposes. NOTE: Originals must be loaded in the document feeder when using this feature. 1 Page Up: Copies an original onto one sheet of paper. 2 Pages Up: Copies two separate originals onto one sheet of paper. 4 Pages Up: Copies four separate originals onto one sheet of paper.
3 Copy ID Card Copy Use this feature to copy both sides of an ID document, e.g. a driver’s license, onto one side of paper. 1. Select All Services to display the All Services screen. 2. Select ID Card Copy to display the ID Card Copy screen. 3. Configure the output to improve the quality of the copy. Paper Supply: Use the Paper Supply options to select a paper tray for the copy job. Lighten / Darken: Adjusts the lightness or darkness of the output. To darken the output, select the scroll down button.
4 Fax Fax is an optional feature which may not be available on your machine. There are two types of Fax service - Embedded Fax and Server Fax. Although both fax services can be installed, only one fax service can be enabled. Your System Administrator will set up the default fax service. This chapter contains information about the options available within both fax services. NOTE: Embedded Fax is the default service when both fax services are installed.
4 Fax number you entered. If the Basic Faxing screen looks like the one shown below then Server Fax is enabled. Access to the Basic Faxing features is gained using the All Services button on the touch screen. Depending on the options enabled and how your machine has been configured, you may have to select All Services and Fax to display the Fax feature tabs. The tabs available for selecting Fax features are: • Basic Faxing on page 42. • Image Adjustment on page 45. • Added Fax Features on page 47.
4 Fax Fax Procedure This section describes the basic procedure for sending faxes. Follow the steps below. Load the Documents – page 37 Select the Features – page 38 Dial the Number - page 40 Start the Fax Job – page 40 Job Status Screen – page 40 Stop the Fax Job - page 41 NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. To get an account number, or for more information, contact the Key Operator or the System Administrator.
4 Fax Up to 50 sheets of 20 lb (80 g/m2) bond paper can be loaded. Weight ranges from 12 lb to 28 lb (50 - 120 g/m2) - refer to Electrical Specifications in the Specifications chapter on page 166 for full Document Feeder Specifications. 3. Place the stack in the middle of the guides aligning the left edge with the document feeder tray, and position the guides to just touch the edge of the documents. 4. When Paper Supply is set to Auto, the machine automatically selects an appropriate tray.
4 Fax 1. Press the All Services button on the touch screen. 2. Select Fax on the touch screen. Ensure that the Fax screen is displayed. NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. To get an account number, or for more information, contact the Key Operator or the System Administrator. 3. Press the Clear All button once on the control panel to cancel any previous selections. The control panel returns to the default Entry screen. 4.
4 Fax 3 Dial the Number Select a dialing option to enter the fax number. Option Description Keypad Dial Use this option to enter the number using the numeric keypad. Manual Dial Allows you to listen to the dial tone when dialing. Speed Dial Quickly select stored numbers from the Individual Directory. Redial Allows you to place a call to the last number or list of numbers dialed. Send List Used for multiple destinations.
4 Fax 6 Stop the Fax Job Follow the steps below to manually cancel an activated fax job. 1) Press the Stop button on the control panel to cancel the current fax job. 2) To cancel a queued job press the Job Status button on the control panel to display the Incomplete Printing Jobs screen. 3) Select the appropriate job from the queue to view the Progress of your Job screen. 4) Select Delete from the Job Commands list. 5) Select Confirm to delete the job or Cancel to return to previous screen.
4 Fax Basic Faxing The Basic Faxing tab is the default Embedded Fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for your fax job. Dialing Options Use the Dialing Options to enter the destination fax number or numbers for the fax job. Individual fax numbers can be entered using the keypad or an attached telephone handset, using the Speed Dial function or selected from the Directory.
4 Fax To find out the Speed Dial number for an entry in the Individual Directory, select the Send List option and scroll through the Individual Directory to view the numbers assigned. Redial Redial allows you to place a call to the last number or list of numbers dialed. Send List The Send List is used when the fax is being sent to multiple destinations. Fax numbers can be entered into the Send List manually using the keypad, using Speed Dial or by using the Directory.
4 Fax 1. Enter the fax number via the hard keypad to the right of the touch screen. 2. If required, select a Dialing Character from the touch screen. 3. Select the Add Character button. 4. Repeat as necessary and select the Save button when complete. 5. Press the Start button to send the fax. Sides Scanned This is used to specify whether the originals are single-sided or two-sided. 1 Sided: Use this option for originals that are printed on one side only.
4 Fax Image Adjustment The Image Adjustment tab contains options that help you to enhance the appearance and style of your faxed document. Image Quality Original Type Use this option to enhance the quality of the fax based on the type of original being scanned. The options available are: Option Description Text Use for originals containing text or line art. Photo and Text Use for high quality lithographic images or continuous tone photos with text. Photo Use for continuous tone photographs.
4 Fax Color Mode Use to transmit the fax in mono or color. Option Description Black & White Transmits a Black & White image. Full Color Transmits a Color image. Select the Save button to confirm Color Mode selection. Original Size Use to describe the size of the document originals. Auto Detect Manual Size Input Mixed Size Originals Use Auto Detect to automatically determine the size of the original. Use Manual Size Input to enter the dimensions of your original.
4 Fax Added Fax Features The Added Fax Features tab provides further fax features which can be used when transmitting faxes. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. Fax Sending Features Select this feature to access the options which enable you to apply additional transmission features to your fax job. The screen below displays the various options available for sending a fax.
4 Fax Select On to enable this option. The job chosen under Priority Send will be displayed in the job status queue as the highest priority job (except for the job currently in process). Delayed Send Delayed Send enables you to specify the time of a fax transmission or poll. This option can be used to delay transmission of a fax job for a minimum period of 15 minutes and a maximum period of 23hrs 59mins, by specifying the time at which the fax is to be sent. Select Off to send the fax immediately.
4 Fax Local mailboxes can contain both stored or received documents. Stored documents are placed in the local mailbox by the user standing at the device; received documents are placed in the local mailbox by a remote fax device. The local mailbox may be password protected and a local user can delete or print the contents of the mailbox. Documents held within the local mailbox are recognized as stored for polling, printing or deleting by the user.
4 Fax 3. Press Start. Send to a Remote Mailbox Allows you to send a fax document directly to an individual’s private mailbox on a remote machine. NOTE: This feature will only be available when the remote machine has mailbox capability and when the user sending the document knows the mailbox number of the recipient. Enter the recipient’s fax number using the control panel, or select the Send List button and select the recipient from the directory.
4 Poll Remote Fax Fax This option allows users to contact a remote fax machine to locate and receive faxes stored by the remote machine. More than one remote machine can be polled at a time. Enable this feature by selecting Poll Remote Fax and selecting On. Enter the number of the remote machine you wish to poll. Poll more than one remote machine by using the Send List. Use the Delayed Send feature to poll at a specific time.
4 Fax Fax Reports This feature enables you to obtain information about the status of the fax feature on your machine. The various reports available are: Report Description Fax Phone Book Displays stored numbers in the Speed Dial List, the Group Dial List and Mailboxes. Fax Confirmation Displays confirmation of Fax completion status, e.g. CP: completed, FA: Fail, TS: Terminated by System. Fax Transmission Displays the last 50 faxes sent by the machine.
4 Fax within the Send List feature on the Basic Faxing tab. Dialing Groups can also be set up, comprising of many individual entries. This feature saves time when sending faxes to frequently used destinations. Individual Directory Setup Added Fax Features > Dial Directory Setup > Individual To create a new Individual Directory entry, or to edit an existing one: 1. From the Individual Directory Setup screen, enter a Directory number or select one from the directory list. 2. Select the Edit button. 3.
4 Fax 6. Select the required entry from Individual Directory to add to your Group. Either choose from the list, using the scroll buttons, or key in the Directory Location number using the keypad. 7. Select the Add button to add the Individual number to the Group. Continue selecting and adding as required. 8. Select the Save button to save your entries and return to the Phone Book Setup screen.
5 Network Scan This chapter contains information about the options available within Network Scanning. Network Scanning enables the creation of an electronic image file. Network Scanning is an optional feature which is only available on the WorkCentre 4150s, 4150x and 4150xf models. If Network Scanning has been enabled, an electronic file can be created from a hard copy original. The electronic file can be filed, faxed, or distributed through e-mail.
5 Network Scan Network Scan Procedure This section describes the basic procedure for network scanning. Follow the steps below. Load the Documents – page 56 Select Network Scanning – page 57 Select Network Scanning Template – page 58 Change Feature Settings – page 58 Start the Network Scanning Job – page 59 Job Status Screen – page 59 Stop the Network Scanning Job – page 60 NOTE: If the Authentication feature is enabled, you may need an account number before using the machine.
5 Network Scan Document Glass: The following steps explain how to load documents using the document glass: 1. Raise the document feeder. Registration Arrow 2. Place the document face down on the document glass, aligned with the tip of the registration arrow near the top left of the document glass. 3. Lower the document feeder. 2 Select Network Scanning By default, the Copy screen is the first screen displayed on the machine.
5 Network Scan 2. Select Network Scanning on the touch screen. Ensure that the Network Scanning screen is displayed. NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. To get an account number, or for more information, contact the Key Operator or the System Administrator. 3 Select Network Scanning Template Network Scanning uses preset templates created by the System Administrator.
5 Network Scan Feature Description Advanced Settings Use this feature to temporarily change the scan settings affecting appearance and style, e.g. image quality, resolution, file size, etc. Options Use this feature to temporarily change the format of the scanned image file at the destination server. Refresh Destinations Use this feature if you want a recently created or updated template to appear in the template listing. If necessary, press one of the tabs and configure the network scan settings.
5 Network Scan 7 Stop the Network Scanning Job Follow the steps below to manually cancel an activated network scanning job. 1) Press the Stop button on the control panel to cancel the current network scanning job. 2) To cancel a queued job press the Job Status button on the control panel to display the Incomplete Printing Jobs screen. 3) Select the appropriate job from the queue to view the Progress of your Job screen. 4) Select Delete from the Job Commands list.
5 Network Scan Scanning Resources Additional scanning software can be added to the machine’s network scanning capabilities: FreeFlow™ SMARTsend™ CentreWare Internet Services Enables the installation, set up and management of Network Scanning on the network. FreeFlow™ SMARTsend™ is composed of several different elements that work together to create and deliver the scanned document to its final destination. For more information, contact your Xerox sales representative.
5 Network Scan Network Scanning There are two important areas of information under the Network Scanning tab: Template Destinations and Destination Details. For more information on templates, refer to Template Overview on page 63 and Repositories on page 63. Template Destinations The Template Destinations list displays the templates stored on the machine. On installation, the factory default template ’DEFAULT’, in upper case, displays in the Template Destination list.
5 Network Scan template file, this area will update to display information associated with the selected template. NOTE: Any changes made to the template at the machine are temporary. Permanent changes must be made with the same utility that created the template. Template Overview Successful network scanning requires selecting a template at your machine.
5 Network Scan Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each original. Color Scanning Use this option to scan Mono or Full Color originals. Option Description Full Color Use this option to scan a color original. Black & White Use this option to scan a black and white original.
5 Network Scan Original Type Use this feature to select the type of original being scanned. Option Description Photo & Text Use for originals containing photographs and text. Photo Text Use for continuous tone photographs or high quality printed half-tone originals. Use for originals containing text or line art. Scan Presets Use these options to automatically set the optimum settings for your job. For example, to produce smaller file sizes or deliver higher quality output.
5 Network Scan Advanced Settings The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned image. Image Options Use this feature to enhance the quality of your scanned originals. Option Description Lighten / Darken Adjusts the lightness or darkness of the output. To darken the output, select the scroll down button. To lighten the output, select the scroll up button.
5 Network Scan Option Description Manual Size Input Use this option to specify the dimensions of the document scanning region when scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations. Select a standard size or use Custom to manually adjust the scanning dimensions. Use this option to scan the image to the edges of the original. Resolution Resolution affects the appearance of the scanned image.
5 Network Scan File Format Use the File Format option when the job is to be sent with a different file format than that set as the template default. Option Description PDF Portable Document Format. Given the right software the recipient of the scanned image can view or print the file, no matter what their computer platform. PDF files usually open with Adobe Acrobat Readers. Multi-Page TIFF Tagged-Image File Format.
5 Network Scan Options Use the features available to temporarily change the format of the scanned image file at the destination server. Document Name Use this option to change the document name from the template default. Type your document name using the soft touch screen keypad, then select the Save button. Document Management Fields Document Management Fields provide information which is filed with your scanned documents in the Job Log.
5 Network Scan If File Already Exists When changing the document name, if a file already exists with the same name, this feature sets the save behavior. 70 Option Description Rename New File Prompts user to rename the new file. Overwrite Existing File Automatically overwrites the old file with the new one. Append to Existing File Appends new file to old file. Do Not Save Does not allow the save. Add Date to Name Adds the date to the new file name.
5 Network Scan Refresh Destinations Use this feature if you want a recently created or updated template and cannot wait until the system automatically updates the system. NOTE: The template update can take several minutes. A maximum of 250 templates can be displayed. Press the Update Template List button to begin the refresh.
5 72 Network Scan Xerox WorkCentre 4150 User Guide
6 Scan to E-mail Scan to E-mail is a standard feature on the WorkCentre 4150s, 4150x, 4150xf. This chapter contains information about the options available within E-mail. When enabled, scanned images can be sent as an e-mail attachment to a specified email recipient or recipients. Access to the E-mail features is gained using the Services button on the control panel.
6 Scan to E-mail Scan to E-mail Procedure This section describes the basic procedure for sending e-mails from the machine. Follow the steps below. Load the Documents – page 74 Select the Features – page 75 Enter the Address Details - page 77 Start the E-mail Job – page 77 Job Status Screen – page 78 Stop the E-mail Job - page 78 NOTE: If the Authentication feature is enabled, you may need an account number before using the machine.
6 Up to 50 sheets of 20 lb (80 g/m2) bond paper can be loaded. Weight ranges from 12 lb to 28 lb (50 - 120 g/m2) - refer to Electrical Specifications in the Specifications chapter on page 166 for full Document Feeder Specifications. Scan to E-mail 3. Place the stack in the middle of the guides aligning the left edge with the document feeder tray, and position the guides to just touch the edge of the documents. 4. When Paper Supply is set to Auto, the machine automatically selects an appropriate tray.
6 Scan to E-mail 1. Press the All Services button on the touch screen. 2. Select E-mail on the touch screen. Ensure that the E-mail screen is displayed. NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. To get an account number, or for more information, contact the Key Operator or the System Administrator. 3. Press the Clear All button once on the control panel to cancel any previous selections.
6 Scan to E-mail Feature Description E-mail Use this tab to select the standard options for an e-mail job, e.g. address fields, subject lines, message body, etc. Basic Settings Use this tab to enter the settings of the e-mail originals, e.g. color scanning, 2 sided originals, type, etc. Advanced Settings Use this tab to access the advanced e-mail settings, e.g. image options, resolution, file format, etc. If necessary, press one of the tabs and configure the e-mail settings.
6 Scan to E-mail 5 Job Status Screen 1. To display the progress of your e-mail job, press the Job Status button on the control panel. The default Job Status screen displays all incomplete jobs, including the queued scan to e-mail job. If there are no incomplete jobs in progress, the message “No Active Jobs” is displayed. For more information on the Job Status screen, refer to Job Status Screen in the Copy chapter on page 21.
6 Scan to E-mail E-mail Send Use the Send options to enter recipient information. From This option provides information about the sender. NOTE: If E-mail is accessed via Authentication Mode, the information contained will be linked with the login name. To Use the keypad on the Touch Screen to enter the e-mail address of the recipient. Cc Use the keypad on the Touch Screen to enter the e-mail address of the recipient you wish to be copied on the e-mail job.
6 Scan to E-mail Remove All Use this option to delete all addresses from the Address List. NOTE: The e-mail subject and body text are not deleted. Address List Displays all the recipient addresses entered for the current scan to e-mail job. Up to 128 recipient addresses can be entered in the list. Entering an E-mail Address You can use either the keypad on the Touch Screen or the Address Book to enter an e-mail address.
6 Scan to E-mail Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each E-mail original. Color Scanning Use to transmit the e-mail job in mono or color. Option Description Black & White Transmits a Black & White image. Full Color Transmits a Color image. 2 Sided Scanning This is used to specify whether 1 or 2 sides of your original will be scanned.
6 Scan to E-mail Original Type Use this feature to select the style of original being scanned. Option Description Photo and Text Use for originals containing photographs and text. Photo Use for continuous tone photographs or high quality printed half-tone originals. Text Use for originals containing text or line art. Scan Presets Apply a Scan Preset to optimize your scan based on the media type. The initial E-mail feature screen displays the most common scan presets. Select the More...
6 Scan to E-mail Advanced Settings The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned e-mail image. Image Options Use this feature to enhance the quality of your scanned originals. Lighten / Darken Background Suppression Adjusts the lightness or darkness of the output. To darken the output, press the scroll down button. To lighten the output, press the scroll up button.
6 Scan to E-mail Original Size Use this option to either enter the size of your original document, or allow the machine to determine the size of the originals and the scanned document automatically. Auto Detect Manual Size Input Use this option to allow the machine to recognize the size of the originals being fed through the document feeder. Use this option to specify the dimensions of the document scanning region when scanning from the document glass.
6 Scan to E-mail Resolution Description 72 x 72 dpi Produces the smallest image file size and is recommended for documents which are to be viewed electronically or archived. 100 x 100 dpi Produces a small file size and is recommended for simple text documents. 200 x 200 dpi Recommended for average quality text documents and line art. 300 x 300 dpi Recommended for high quality text documents and line art. Can also be used for medium quality photos and graphics.
6 Scan to E-mail File Format Use to set the file format of the scanned image. PDF Portable Document Format. Given the right software the recipient of the scanned image can view or print the file, no matter what their computer platform. PDF files usually open with Adobe Acrobat Readers. (Color Scanning - Color option only). Multi-page TIFF Multi-page Tagged-Image File Format. A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms.
6 Scan to E-mail A small file size delivers slightly reduced image quality but is the best option when sharing the file over a network. A larger file size delivers improved image quality, but requires more time to be transmitted over the network. When you change a setting and select Save, an override confirmation screen displays. Select OK to confirm the new setting. NOTE: Changing the Quality / File Size may affect the Scan Presets option selected.
6 88 Scan to E-mail Xerox WorkCentre 4150 User Guide
7 Print The Xerox WorkCentre 4150 printer produces high quality prints from electronic documents. You can access the printer from your PC by installing the appropriate printer driver. A printer driver converts the code within the electronic document into a language that the printer can understand. NOTE: More detailed information about printing is contained either in the printer driver screens or in the electronic user guides that accompany the printer drivers.
7 Print Print Procedure This section describes the basic procedure for printing. NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. To get an account number, or for more information, contact the Key Operator or the System Administrator. If your machine is connected to a network, documents can be printed from your PC using the print drivers supplied. The print driver must be loaded on each PC which uses the machine for printing.
7 Print 2. Click OK to confirm your selections. 3. Click OK to print your document.
7 Print Printer Drivers The following provides an overview of the features available on the Windows printer driver - the appearance of other printer drivers may vary. For more information about a specific feature, please refer to the online Help facility provided as part of the printer driver software. Control Options There are a number of options which appear on all of the printer driver screens: OK Saves all the new settings and closes the driver or dialog.
7 Print Paper / Output Used to select options such as the job type and the output requirements. The choices available are based on the options enabled on your machine. Click on the arrow scroll button for the option or click on the Option icon to change any of the choices displayed.
7 Print Image Options Use the options available in this tab to modify the appearance of your print job. This feature can also be used to print draft versions by choosing the Toner Saver option.
7 Print Layout / Watermark Used to change the layout of a document and add watermarks. Multiple documents can be printed on one page from 2-Up to 16-Up. Booklets can also be created. Use the Watermark option to display, for example, the word DRAFT or CONFIDENTIAL across each page. This feature also adjusts the size and location of the watermark.
7 Print Advanced Select this tab to access the postscript options and advanced programming features for your print job. Use the scroll arrows to move through the options. Clicking on a plus symbol will display further choices.
8 Paper and other Media In this chapter, you will learn about the different types of stock and stock sizes that can be used on your machine, available paper trays and the types of stock and sizes supported by each tray.
8 Paper and other Media There is one paper tray and a bypass tray as standard on the Xerox WorkCentre 4150. Three paper trays are available to purchase as an option. WorkCentre 4150 WorkCentre 4150s WorkCentre 4150x WorkCentre 4150xf Tray 1 Standard Standard Standard Standard Bypass Tray Standard Standard Standard Standard Tray 2 Option Option Standard Standard Trays 3&4 Option Option Option Standard Various media sizes and types can be used in the trays.
8 Paper and other Media Loading Paper Preparing Paper for Loading Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. NOTE: To avoid unnecessary paper jams and misfeeds do not remove paper from its packaging until required. Loading the Paper Trays Using the instructions provided below, load paper into the machine.
8 Paper and other Media The paper trays can hold a maximum of 520 sheets of 20 lb (80 g/m2) bond paper. 3. Fan the paper and insert it into the tray. If loading Letterhead, ensure the design is face-up and the top edge of the sheet is placed at the right side. Side Paper Guide Max Fill Line CAUTION: Do not fill above the Maximum Fill Line. 4. Position the side guide by squeezing the lever and sliding it towards the stack of paper, until it gently touches the side of the stack.
8 Paper and other Media Using the Bypass Tray The bypass tray is located on the right side of your machine. It can be closed when not in use, making the product more compact. Use the bypass tray to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray.
8 Paper and other Media 5. The UI screen shows the current paper supply settings for the Bypass Tray on the left hand side. Press the Change Size button and/or the Change Type and Color button to change the settings if necessary. If the settings are correct, press the Confirm button. Please refer to Setting the Paper Size in the Paper and other Media chapter on page 103.
8 Paper and other Media Setting the Paper Size Each time you load new paper into the paper trays, the Tray Information screen appears on the UI. The current tray settings are displayed on the left hand side of the UI. Change Size Select the required paper size from the list provided. Use the up/down scroll buttons to view all options. Save your selection to return to the Tray Information screen. Change Type and Color Select the required stock type and stock color from the lists provided.
8 Paper and other Media Confirm Press the Confirm button when the tray settings on the UI are correct to go to the default feature screen. NOTE: Failure to confirm the new correct paper size and type may cause problems when using the printing feature. The printer drivers select the paper tray based on the available information on paper size and type, and printing errors may occur if this is not set correctly at the machine.
8 Paper and other Media Media Specifications Media Guidelines When selecting or loading paper, envelopes or other special media please adhere to these guidelines: • Attempting to print on damp, curled, wrinkled or torn paper can cause paper jams and poor print quality. • Use only high quality copier grade paper. Avoid paper with embossed lettering, perforations or texture that is too smooth or too rough. • Store paper in its ream wrapper until ready to use.
8 Paper and other Media • Verify that your labels’ adhesive material can tolerate fusing temperature of 200oC (392oF) for 0.1 second. • Ensure that there is no exposed adhesive material between labels. CAUTION: Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components. • Do not feed a sheet of labels through the machine more than once. The adhesive backing is designed for one pass through the machine.
9 Setups This chapter identifies some of the key settings that you can customize to meet your requirements. It is aimed primarily at the Key Operator and System Administrator of the machine. Changing these settings is easy and will save you time when using the machine.
9 Setups Accessing Tools All the machine setup features are in the Tools menu, accessed through the Access button on the control panel. 1. Select the Access button on the control panel. 2. The Tools menu is password protected. Use the number keypad to enter the default password - 1111. Select Enter on the touch screen. NOTE: 1111 is the factory set default password. It is recommended that you change this password. For information on changing passwords, select the Help button on the machine keypad. 3.
9 Setups Tools Menu Overview According to your machine setup, some or all of the following options are accessible from the Tools Mode screen: Feature Feature Options Feature Options Sub-menu Systems Settings Tray Management Tray Confirmation Messages (page 123) Default Paper (page 123) Paper Substitution (page 123) Auto Tray Timers System Timeout Incomplete Scan Held Job Timeout Audio Tones Fault Tone Conflict Tone Selection Tone Time & Date Set Date & Time (page 113) Greenwich Mean Time Offset
9 Setups Feature Feature Options Access & Accounting Authentication Mode Feature Options Sub-menu Auditron Setup (page 132) Auditron Initialization User Account and Access Rights Auditron Reports Auditron Group Accounts Auditron General Accounts Network Accounting Setup Network Accounting Authentication Network Accounting Login Display Mode Network Accounting Validation Setups Foreign Interface Device Setup Feature Defaults Feature Default & Priority Order Set Fax Defaults Set Copy Defaults Set
9 Feature Feature Options Setups Feature Options Sub-menu Supplies Telephone Number Customer Asset Tag Number Xerox Asset Tag Number Optional Services (page 151) Network Scanning E-mail On Demand Image Overwrite Network Accounting Immediate Image Overwrite Server Fax Embedded Fax Machine Tests Image Quality Test Patterns User Interface Tests (page 147) Power Save Administration Set Power Save Duration Times (page 127) Software Reset Software Reset (page 129) Fax Setups Fax Transmission Defau
9 Setups Feature Feature Options Feature Options Sub-menu Receive Defaults (page 118) Auto Answer Delay Ring Volume Auto Reduction Receive Header Fax Receive Tray Default Output Options E-mail / Fax Forward Secure Receive Junk Fax Prevention Receive Mode Remote Code Secure Polling File Management (page 121) Retained Documents Policy Mailbox Setup Line Configuration (page 121) Dial Type Fax Number Machine Name Fax Reports (page 122) Transmission/Receive Report Broadcast Report Confirmation Report
9 Setups Localization Before using your new machine, the localization settings below will have been set using the machine installation wizard. As your requirements change, you may need to reset or adjust these settings. Set Date and Time Some features and functions on the machine require the local date and time such as the header on a fax and the configuration sheet. This utility enables you to set and change the local date and time on the machine.
9 Setups Go To Tools > System Settings > Time and Date > GMT Offset Set Measurements The measurements that are displayed on the touch screen can be set to either inches or mm. You can also set the decimal point (Numeric Separator) to either a period (e.g. 12.3) or a comma (e.g. 12,3). Go To Tools > System Settings > More > Measurements Set Altitude The xerographic process used in your machine to make prints is affected by air pressure.
9 Setups Go To Tools > System Settings > More > Altitude Adjustment Setting the altitude enables the machine to operate effectively and maximises performance.
9 Setups Fax Setup These are the options available on the Fax Setup screen. Select More to navigate to screen 2 and to select more fax setup options. Go To Tools > More > More > Fax Setups Fax Transmission Defaults The transmission defaults allow you to customize the fax transmission settings. Go To Tools > More > More > Fax Setups > Fax Transmission Defaults Automatic Redial Setup If the machine cannot make contact with the destination fax machine, it will automatically wait and redial later.
9 Setups the call progress and hear the number dialed and the beginning of the handshake. This is often known as "listen to dial". If you want to hear the fax audio monitor, select the On button. Select Save to confirm the setting. The dialing and handshake tones will now be audible every time a fax is sent. Prefix Dial The Prefix Dial allows you to enter a frequently used dial code that can be used for all outgoing faxes. This code usually includes country dial codes or extensions inside the workplace.
9 Setups Go To Tools > Systems Settings > More > More > Fax Country Setting Receive Defaults The various options in the Receive Defaults section enable you to customize the way faxed documents are received. Go To Tools > More > More > Fax Setups > Receive Defaults Auto Answer Delay This tool enables the machine administrator to set a delay time before the machine responds to a call. This is particularly useful if the machine is attached to a shared phone line. The default answer delay is 1 ring.
9 Receive Header Fax Receive Tray Default Output Options Setups Select Enable to have a time stamp, page number and number of the sending fax machine printed at the top of all received fax jobs. Select from either Tray 1, Tray 2 or the Bypass Tray to use for incoming fax transmissions. Depending on the output device fitted, you will be able to staple or duplex your incoming faxes. This utility is used to enable the output options you require for all your incoming faxes.
9 Setups The default selection for Junk Fax Prevention is Off so there is no filtering of incoming faxes. Select the On button to switch on the feature. With the feature switched on, the machine will block ALL incoming faxes except those from fax numbers that are included in the machine’s Individual Directory. To block incoming faxes from numbers already in the Individual Directory, add the numbers to the Junk Fax Numbers List.
9 Setups File Management The File Management feature allows the System Administrator to amend the mailbox and stored document settings. Go To Tools > More > More > Fax Setups >File Management Retained Documents Policy The Retained Documents Policy feature allows the machine administrator to specify the period of time that faxes will be held in the machine memory once they have been printed from a mailbox or sent to a polling recipient.
9 Setups Go To Tools > More > More > Fax Setups > Line Configuration Fax Reports This facility allows you to enable or disable the Auto-Print feature for the following reports: • Transmission/Receive Report: Reports details on recently transmitted or received faxes. • Confirmation Report: Reports transmission status and can be printed after every transmission or only when a transmission error occurs.
9 Setups Setting up Paper Trays Tray Confirmation Messages This feature enables the Tray Confirmation message on the display screen. The Tray Confirmation message appears when new stock is loaded into the paper trays. The user must confirm the paper size and paper type of the new stock. Go To Tools > System Settings > Tray Management > Tray Confirmation Messages Default Paper The Default Paper settings allows the programming of the default paper type and color.
9 Setups When the Off button is selected, the Auto Tray button is disabled on the Basic Copy screen. The tray selection defaults to Tray 1.
9 Setups Machine Presets Reduce/Enlarge Presets This feature enables the machine administrator to set the 6 default reduction or enlargement ratios. When the Reduce/Enlarge Presets window opens, the default reduction and enlargement ratios are displayed. These ratios produce a proportional reduction or enlargement of the image. To change one of the preset ratios, touch the appropriate preset window and use the keypad to type in the required value.
9 Setups Go To Tools > System Settings > More > Reduce/Enlarge Presets > Basic Copy Presets 126 Xerox WorkCentre 4150 User Guide
9 Setups Change Default Settings Changing the user defaults to reflect the needs of the users will make the machine more user-friendly, increasing effectiveness and productivity. Set (Power Save) Duration Times This utility enables the System Administrator to modify the time the machine will spend between standby and low power modes. The machine is designed to be energy efficient and will automatically reduce its power consumption after periods of inactivity. This utility can be enabled or disabled.
9 Setups Feature Default and Priority Order Use this feature to select a service from the list and use the buttons to increase or decrease its priority. The highest priority service will be displayed as the default service on the machine within the Features pathway. The next two services will be displayed as buttons in the Features pathway. Any remaining services will be accessible through the All Services button.
9 Setups Software Software Reset This utility provides the facility to reset the machine software without switching off and switching on the machine Go To Tools > More > Software Reset This facility allows you to reset the System Software. Select the Reset System Software button. A pop-up window will appear warning you that jobs in the system may be lost and asking you to confirm that you wish to continue. If you confirm this message the machine will reboot the system software.
9 Setups CRU Replacement Defaults Customer Replaceable Units (CRUs) are modules within the workings of the machine that you can replace when needed. The machine monitors the number of copies made for service information purposes. This information helps maintain the machine’s productivity and image quality. When a module is nearing the end of its life, a message displays advising you to order a new module. When a module reaches the end of its life, a message displays advising you to replace the module.
9 Setups message will be displayed telling you to order a new toner cartridge. You can set the percentage level the message displays using the scroll buttons. When the Toner Cartridge Reorder Notification threshold is reached a message will be displayed. Once you have a new toner cartridge you can turn the message off by selecting the Cancel Current Re-order Message(s) button. The machine will display a message when it is time to install the new toner cartridge.
9 Setups Accounting Accounting allows the System Administrator to track the use of the machine and control access to the features. There are four accounting options. • Auditron (only available on the WorkCentre 4150 (Digital Copier) configuration). • Network Accounting • Xerox Standard Accounting • Foreign Device Interface Go To Tools > Access & Accounting Auditron The Auditron is an accounting feature of the machine.
9 Setups charged to different departments or customers. Limits can be set on the number of impressions allowed by each account holder. Account Types The Auditron uses four types of account: Type Description Master Account Provides the initial account to log into when the Auditron is authenticated and initialized. The account has all tools and Auditron rights enabled. It is set up and managed by the System Administrator.
9 Setups Authentication The availability of the buttons on the Access and Accounting screen are affected by the settings on the Authentication Mode screen. None of the setups can be performed until the required mode has been authenticated. Go To Tools > Access & Accounting > Authentication Mode 1. Select the Authentication Mode button. From the Authentication Mode screen the desired authentication mode is enabled. Only one option can be selected at a time.
9 Setups 2. Select the Auditron Initialization button. The Auditron Initialization screen gives access to three types of activities performed within Auditron Initialization: Activity Description Partitioning Partitioning the Auditron means dividing the machine memory between User and General Accounts. After entering the number of User Accounts required, the number of General Accounts is automatically calculated. If more User Accounts are created, fewer General Accounts can be created.
9 Setups Setup User Accounts and Access Rights Setting up User Accounts involves creating an account, password, limits and access rights. Go To Tools > Access and Accounting > Internal Auditron Setup > User Account and Access Rights 1. Select the User Accounts and Access Rights button. To change the User Account, touch the User Account numeric entry region and type the new number on the keypad. Alternatively, use the up/down scroll buttons to increase or decrease the User Accounts number.
9 Setups Select the Access button to set access levels for the account currently displayed. Any combination of these access levels may be set. Field Description General Accounts Access Allows the user to log into any General Account and update it. If there are no General Accounts, the General Accounts Access button is greyed out and non selectable. Multiple Group Account Access Allows the user to log into any Group Account and update it.
9 Setups The buttons on the left of the screen allow you to browse through the General Accounts. Button Description Next Open Account Displays the next unused account. Next Active Account Displays the next used account. Previous Account Displays the most recent account selected during the current session. Shown on the screen is the total count allocated to the selected General Account. The maximum copy value is 2 500 000. 2.
9 Setups Button Description Previous Account Displays the most recent account selected during the current session. Shown on the screen is the total usage allocated to the selected Group Account. The maximum copy value is 16 000 000. 2. Select the Default Account button to reset the total in the currently displayed Group Account to 0. Deactivate a User Account Only the System or Auditron administrator can deactivate a user account. NOTE: User accounts cannot be deleted, only deactivated.
9 Setups 4. Use the keypad to enter a dummy User Number. The Auditron access rights, Group Account and Copy Limit are reset to the default value. A new account, using the same account number can be added by replacing the dummy User Number with a genuine User Number. 5. Select the Close button to return to the Internal Auditron Setup screen. User Access Auditron Login If enabled you must log into the machine before you can start a job.
9 Pathway Options Setups If you have General Account Access, Group Account Access, or Master Account Access, the Pathway Options screen is displayed enabling you to login to a particular account. Your account access rights will determine which buttons on this screen are available. The User Pathways button is always available and when selected will take you to the default feature screen. All copies made will be assigned to your User Account.
9 Setups Group Accounts 1. If you have access to Group Accounts, select the Login to a Group Account button to display the Group Accounts Login screen. 2. Use the keypad to enter the Group Account number you wish to use for this job. 3. Select the Enter button. There is no limit on the number of attempts to enter a valid account number. If a valid group account number is entered, the default feature screen opens. The selected Group Account and your User Account will be updated during the session.
9 Setups View Counts To view the copy count for your accounts log in to a copy session in the normal way. Press the Access button on the control panel. This opens the Accounting/Authentication Logout screen. 1. To view the count status of your accounts select the View Counts button. The View Counts screen displays the totals for the account or accounts you are currently logged into. Field Description Totals Shows the total number of images updated to the account.
9 Setups Reports The Auditron Administrator can print usage reports using the Auditron Reports feature. The Auditron Reports screen is available from the Auditron Setup screen. Go To Tools > Access and Accounting > Internal Auditron Setup > Auditron Reports 1. Select the Auditron Reports button. 2. Select the Print Account Report button to print the report. The machine will queue and print the report.
9 Setups Copy, Print, inbound and outbound Embedded Fax, outbound Server Fax, Email and Network Scanning jobs are tracked (if these options are installed on the device). The machine requires the Network Accounting Kit to be installed and network access to a Xerox approved External Accounting System. Xerox Standard Accounting (XSA) XSA tracks the numbers of Copy, Print, Networking Scanning, E-mail, Server Fax and Embedded Fax jobs (when these features are installed on the machine), for each user.
9 Setups On Demand Image Overwrite On Demand Image Overwrite is a security measure for customers who are concerned about unauthorized access and duplication of classified or private documents. The On Demand Image Overwrite feature provides an on-demand facility for a System Administrator to erase all residual image data from the memory of the machine. The process takes approximately 15 minutes. Go To Tools > More > More > On Demand Image Overwrite Press Start to begin the overwrite.
9 Setups Machine Tests Should you need to report any faults to the machine, the Xerox Welcome Center support may talk you through the following machine tests to verify the performance of the machine and user interface (UI) screen. Image Quality Test Patterns Use the scroll buttons to select one of the 19 available test patterns. Select the Feature button to test either 1 sided or 2 sided printing from the available trays. Select the Start Test button to begin the test.
9 Setups Audio Tone Test The Audio Tones Test verifies that the Audio Tone on the UI is functioning properly. 1. Select Start Test to begin the test. The Audio Tone will activate if it is functioning properly. 2. Select End Test to end the test. The Test Pass/Fail screen displays. 3. Select the Passed button if the audio tones have sounded correctly. Select the Failed button if any of the audio tones are not functioning properly.
9 Setups Reset User Interface Rebooting / Restarting the User Interface will cause the Power On Self-Test cycle to begin. The User Interface will pause for several seconds before starting the Reboot process. Application Checksum Verification The User Interface Application Checksum Verification checks that the UI software is up-to-date and running correctly. 1. Select Start Test to begin the test. A message will be displayed indicating that the test in progress.
9 Setups Customer Support and Supplies Numbers Customer support and supplies numbers can be set to give users access to numbers and details vital to maintain the machine uptime. Go To Tools > Customer Support and Supplies Numbers This utility allows you to set the following numbers: Customer Support Telephone Number Supplies Telephone Number Customer Asset Tag Number Xerox Asset Tag Number. Select the [-] hyphen button if needed as part of the number.
9 Setups Optional Services Depending on your machine configuration, you may have access to the following services. This utility allows you to enable or disable options at any time, where installed. In most cases no reboot is necessary. Go To Tools > Optional Services Network Scanning For information on Network Scanning, refer to Network Scan on page 55. E-Mail For information on E-mail, refer to Scan to E-mail on page 73.
9 Setups Embedded Fax Enabling Embedded Fax will disable Server Fax (if Enabled). For information on Faxing, refer to Fax on page 35.
10 Maintenance Performing routine maintenance tasks enables your machine to continue running at optimum performance levels. Instructions are provided in this chapter for all the maintenance tasks required.
10 Maintenance Consumables Consumables are items on the machine that need replenishing or replacing, such as paper, staples, and customer replaceable units. To place an order for Xerox consumables, please contact your local Xerox Representative giving your company name, product number and the machine serial number. NOTE: For information about locating the serial number, please refer to Customer Support on page 6.
10 Maintenance Customer Replaceable Units There are 3 replaceable Customer Replaceable Units (CRUs) on the machine: • Toner Cartridge • SMart KitTM Drum Cartridge • Staples The machine will display a message on the touch screen when any of the above need to be reordered. This message is a warning that the unit is nearing the end of its life. Only replace the unit when a message actually instructs you to do so.
10 Maintenance 1. Open the right side cover. 2. Open the front cover. 3. Turn the locking lever clockwise. Locking lever 4. Lift the latch to release the toner cartridge and remove the used toner cartridge. Latch The instructions that are packed with the new toner cartridge will tell you how to dispose of the used toner cartridge. WARNING: Only install the correct Xerox Toner Cartridge in the machine. 5. Before unpacking the new toner cartridge, shake well to distribute the toner.
10 Maintenance 6. To fit the new toner cartridge, slide the top of the cartridge into the grooves at the top of the cartridge slot. 7. Turn the locking lever counterclockwise. 8. Close the front cover. 9. Close the right side door. 10.Press the Confirm button on the machine display. If after fitting a new toner cartridge the front door will not close, check that the toner cartridge is positioned and latched correctly.
10 Maintenance 1. Open the right side cover. 2. Open the front cover. 3. Turn the locking lever clockwise. Locking lever 4. Lift the latch to release the toner cartridge and remove the toner cartridge.
10 Maintenance 5. Squeeze the retaining clip and remove the used SMart KitTM Drum Cartridge. Retaining Clip 6. Hold the empty SMart KitTM Drum Cartridge away from you to avoid spilling any toner residue and dispose of it according to the instructions contained in the new SMart KitTM Drum Cartridge box. WARNING: Only install the correct Xerox SMart KitTM Drum Cartridge in the machine. 7. Unpack the new SMart KitTM Drum Cartridge. 8. Remove the protective paper and seal tape from the cartridge. 9.
10 Maintenance 1. Open front left cover. Staples Unit 2. Use the latch to pull out the staples unit. Remove the staples unit. 3. Lift the empty staple pack from the staple unit. WARNING: Ensure that you have the correct Staples unit for your machine. Units for similar Xerox machines may look the same but WILL NOT WORK. 4. Unpack the new staples pack. 5. Place staples pack back into the staples unit. 6. Ensure the unit is the correct way up. Slide the staples unit securely into the machine. 7.
10 Maintenance Cleaning the Machine WARNING: When cleaning your machine DO NOT use organic or strong chemical solvents or aerosol cleaners. DO NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of children. WARNING: DO NOT use pressurised air-spray cleaning aids on or in this equipment.
10 Maintenance 2. Wipe clean the entire area, including the touch screen. 3. Remove any residue with a clean cloth or paper towel. Duplexing Automatic Document Feeder and Output Tray Regular cleaning keeps the document feeder and output tray free from dust and dirt. 1. Use a soft, lint-free cloth, lightly dampened with water. 2. Wipe clean the document feeder and output tray, including the paper trays and outside areas of your machine. 3. Remove any residue with a clean cloth or paper towel.
11 Specifications This chapter contains the specifications for the machine. Use the specifications listed below to identify the capabilities of the machine. The machine adheres to strict specifications, approvals and certifications. These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state. Note that improvements in specifications and the appearance of the product may be made without prior notice.
11 Specifications Machine Specifications Machine Configurations Feature Specification Hardware Configuration Processor DADF or Document Glass Cover 1-4 Paper trays and Bypass tray Output tray or Finisher Machine Size Without Finisher: width 19.6 x depth 15.4 x height 11.2" (W 498 x D 390 x H 284 mm) With Finisher: width 28.6 x depth 15.4 x height 11.8" (W 726 x D 390 x H 300 mm) Machine Weight 99.2 lb (45 kg) without finisher 143.
11 Specifications Tray 5 (Bypass) Feature Specification Capacity Approximately 100 sheets of 20 lb (80 g/m2) bond paper Paper Weights 16 lb - 53 lb (60 to 200 g/m2) Paper Sizes B5 - SEF to 11" x 14" US Legal (176 mm x 250 mm to 279 mm x 356 mm) Auto Size Sensing Yes NOTE: The paper stack height must not exceed 0.
11 Specifications Feature Specification Staples 3000 staples per cartridge, 50 sheets maximum, 1 staple position Electrical Specifications 166 Feature Specification Frequency 50/60 Hz Electrical Voltage 110 - 127 VAC & 220 - 240 VAC Power Consumption Maximum average - 1.33 KVA (@110 VAC), 1.524 KVA (@127 VAC), 1.76 KVA (@220 VAC), 1.
11 Specifications Feature Specifications Fax Feature. Feature Specification Fax Transmission Speed Automatic fallback: 33.6 Kbps Telephone Line Type Standard public analogue switched telephone line or equivalent Compatibility Super G3, ECM, G3 Maximum Resolution Capability 406 x 392 dpi Standard Fax Memory 16 MB Effective Scanning Width 8.2" (208 mm) Maximum Print Width 8.
11 Specifications Scan Feature NOTE: (only available on Xerox WorkCentre 4150s, 4150x and 4150xf). 168 Feature Specification Connection Type Standard Ether net (802.11b via 3rd party) Speed CCD / 45 ipm Max scan width 8.5" (216 mm) Effective scan width 8.
12 Troubleshooting A variety of situations can affect the quality of your output. For optimal performance, ensure these guidelines are followed: • Do not position the machine in direct sunlight or near a heat source such as a radiator. • Avoid sudden changes in the environment surrounding the machine. When a change occurs, allow the machine at least two hours to adjust to its new environment, depending on the extent of the change.
12 Troubleshooting Fault Clearance When a fault occurs, the display screen provides recovery instructions. Follow on-screen instructions to clear the fault. NOTE: Any printed sheets removed will automatically be reprinted once the paper jam is cleared. Paper Jams The display screen will indicate the location of the jam. NOTE: Jam Clearance areas vary depending on your machine model and configuration.
12 Troubleshooting 1. Open the machine covers and use the green handles and knobs indicated in the instructions displayed to remove the jammed paper. 2. Ensure that all jam clearance handles and levers are returned to their correct positions. Document Jams 1. Remove all the documents from the document feeder and document glass. 2. Re-order the documents as at the start of the job and reload. The documents will be recycled automatically to recover the job integrity.
12 Troubleshooting Staple Jams The display screen will indicate problems with the staple unit. 1. Open the left front cover. 2. Pull on the latch to remove the staple unit. 3. Lift the staple front cover. WARNING: Sharp objects. Take care to avoid injury. 4. Clear staple jam. 5. Lower staple unit front cover. 6. Ensure the staple unit is the correct way up. Replace staple unit securely. 7. Close the left front cover door.
12 Troubleshooting Error and Fault Codes If an abnormal condition arises in the machine or an incorrect operation is performed, a message indicating the nature of the error is displayed on the User Interface screen. Follow the on-screen prompts to correct the error. If the fault persists, Power Off / Power On. If the problem persists, call for service. Paper Feeder Errors & Faults Description Solution Door Open The side cover or front covers are not securely latched.
12 Troubleshooting CRU Finisher 174 Errors & Faults Description Solution Toner Low Toner cartridge is almost empty. Open side cover and right side front door. Remove toner cartridge and gently shake it. By doing this, printing operations can be temporarily resumed. Reinstall toner cartridge. Reorder toner cartridge. Toner Empty Toner cartridge is empty. Open side cover and right side front door. Replace with new toner cartridge. Drum Warning The drum cartridge is near the end of life.
12 DADF Troubleshooting Errors & Faults Description Solution Finisher Fault Finisher component not functioning correctly. Open finisher door and check the finisher. Close finisher door. If the fault persists, Power Off / Power On. If the problem persists, call for service. Stapler Fault Stapler unit does not work. Open finisher door and check the stapler. Close finisher door. If the fault persists, Power Off / Power On. If the problem persists, call for service.
12 Troubleshooting 176 Xerox WorkCentre 4150 User Guide
Index Numerics 2 Sided Scanning, Email 81 2-Sided Copying 26 Batch Send, Fax Setup 117 Book Center, Edge Erase 30 Book Copying 28 Booklet Creation 31 Border Erase, Edge Erase 30 A Accounting Auditron 132 Foreign Device Interface 145 Network Accounting 144 Xerox Standard Accounting 145 Address Book, E-mail 80 Audio Line Monitor, Fax Setup 116 Auditron Account Management 135 Authentication 134 General Accounts 133 Group Accounts 133 Initialization 134 Login 140 Logout 142 Master Account 133 Pathway Option
Index E Electrical Specifications Frequency 166 Power Consumption Voltage 166 166 E-mail Fax forward, Fax Receive Settings 119 Embedded Fax 35 Error Correction Mode, Fax Receive Settings 122 Jams, Paper 170 Jams, Staples 172 Junk Fax, Fax Receive Settings 119 L Layout / Watermark, Print 95 Lighten / Darken, Faxing 45 Line Configuration, Fax Settings 121 Error Correction Mode, Set 122 M F Machine Configurations Accessibility 164 Copier Speed 164 First Copy Out Time 164 Hardware 164 Machine Size 164
Index S Presets Basic Copying 125 Reduce/Enlarge 125 Print Mailbox Documents, Faxing 49 Priority Send, Faxing 47 Q Quality / File Size, E-mail 86 R Resets Receive Header, Fax Receive Settings 119 Receive Mode, Fax Receive Settings 120 Remote Code, Fax Receive Settings 120 Reorder Notification SMart Kit Drum Cartridge Toner Cartridge 130 130 Replace SMart Kit Drum Cartridge Staples 159 157 Reports, Auditron 144 Resolution, E-mail 84 Resolution, Faxing 44 Ring Volum, Fax Receive Settings 118 179
