Quick Reference Guide 604P18210 MAXIMISE YOUR PRODUCTIVITY... ...by taking advantage of all the capabilities of your device. A Training and Information CD was supplied with your product. The CD provides animated tutorials and interactive screens. When installed on your network it will always be available to everyone, or load it on your hard drive for easy access.
Prepared by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND ©2005 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.
Contents 1 Welcome .................................................................................1-1 Introduction ................................................................................................1-2 Additional Resources ................................................................................1-3 System Administration CD (CD1).................................................................1-3 Training and Information CD (CD2) .........................................................
2 Product Overview ................................................................. 2-1 Introduction ................................................................................................2-2 CopyCentre.................................................................................................2-3 CopyCentre Options ....................................................................................2-3 WorkCentre..................................................................................
Edge Erase ................................................................................................4-14 Original Input..............................................................................................4-15 Image Shift .................................................................................................4-16 Output Format ..........................................................................................4-17 Transparencies .................................................
Internet Fax............................................................................ 6-1 Internet Fax.................................................................................................6-2 Send:............................................................................................................6-3 Entering an E-mail Address for Internet Fax ................................................6-4 Basic Settings ............................................................................
File Format .................................................................................................7-20 Document Management Fields ..................................................................7-21 Add File Destinations .................................................................................7-21 Build Job ....................................................................................................7-22 Refresh Destinations ........................................................
10 LAN Fax ............................................................................... 10-1 Introduction to LAN Fax ..........................................................................10-2 LAN Fax Setup ......................................................................................... 10-3 Control Options .......................................................................................... 10-3 Fax Recipients .............................................................................
1 Welcome ¾ Introduction .....................................................1-2 ¾ Additional Resources ......................................1-3 ¾ Conventions ....................................................1-4 ¾ Overview of Features at the Machine .............1-6 ¾ Overview of Features at the Workstation........1-8 ¾ Safety..............................................................1-9 ¾ Regulatory Information .................................1-15 ¾ Environmental Compliance ......................
Introduction Welcome to your new Xerox machine. This Quick Reference Guide provides you with an overview of the features and options that may be available on your machine. To help you familiarise yourself with your new machine please refer to: Chapter 2 Product Overview Chapter 3 Getting Started Further chapters within this guide offer additional information on the features and options available. For additional assistance at the machine press the Help button.
Welcome Additional Resources System Administration CD (CD1) Contained in the CD Pack delivered with your machine, the System Administration CD (CD1) offers detailed information on configuring your machine for network printing and instructions on installing any of the optional features. The System Administration CD (CD1) is intended for System/Machine Administrators.
Conventions Throughout this Guide, you will find that some terms are used interchangeably: ¾ Paper is synonymous with media. ¾ Document is synonymous with original. ¾ CopyCentre/WorkCentre/WorkCentre Pro is synonymous with the machine. The following pages offer further information about the conventions used within this Guide. Orientation Orientation refers to the direction of images on the page.
The [Bracket Text] typeface is used to emphasise the selection of a feature mode or button. For example: ¾ Select [Machine Details]. Notes Notes are statements that provide additional information. For example: NOTE: Originals must be loaded in the document handler when using this feature. Hints Hints help users to perform a task. For example: HINT: This option is useful for saving toner consumption for images with a dark background and white text.
Overview of Features at the Machine Using the powerful features available on your machine you can: Scan Once and Print Many When making copies your machine only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and damage to originals. Perform Different Tasks Simultaneously Your machine performs different tasks simultaneously. A job can be added to the job queue by scanning it, even while the machine is printing another job.
Be Environmentally Friendly This product complies with a variety of international standards for environmental protection and is compatible with most recycled paper. Scan Documents to Create Electronic Files (Optional) This feature, available on the WorkCentre Pro, allows you to create electronic files from your originals which can be: - Filed on the server. - Transferred over the network to your desktop. - Distributed through an e-mail system. - Automatically placed into a Document Management Application.
Overview of Features at the Workstation If your machine is connected to a network you can use the following features. Contact your System Administrator to get connected. CentreWare Print Drivers The Print Driver extends the productivity power of your machine to your desktop.
Welcome Safety Introduction To ensure you operate the equipment safely please read these safety notes carefully before using this product Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.
Electrical Supply This product should be operated from the type of electrical supply indicted on the data plate label located on the rear cover. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice. WARNING:This product must be connected to a protective earth circuit. This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature.
¾ Use only the power cord supplied with this equipment. ¾ Plug the power cord directly into a grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician. ¾ This equipment is to be used on an appropriate branch circuit/electrical outlet. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorised local representative or service support organisation.
Laser Safety Information CAUTION: Use of controls, adjustments or performance of procedure other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.
This equipment should not be placed in a built-in installation unless proper ventilation is provided, please contact your authorised local dealer for further information. ¾ Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. ¾ Never locate the equipment near a radiator or any other heat source. ¾ Never push objects of any kind into the ventilation openings.
For Consumables Store all consumables in accordance with the instructions given on the package or container. ¾ Keep all consumables away from the reach of children. ¾ Never throw toner, toner cartridges or toner containers into an open flame. Radio Frequency Emissions United States, Canada, Europe: NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules.
Welcome Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, Council Directive 73/23/EEC amended by Council Directive 93/68/EEC, 1995: approximation of the laws of the member states related to low voltage equipment. January 1, Council Directive 89/336/EEC, approximation of the laws of the member states 1996: related to electromagnetic compatibility.
Europe Radio Equipment & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.
Welcome Environmental Compliance USA Energy Star As an ENERGY STAR partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Office Equipment Program is a team effort between U.S.
Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market.
2 Product Overview ¾ Introduction .....................................................2-2 ¾ CopyCentre.....................................................2-3 ¾ WorkCentre.....................................................2-6 ¾ WorkCentre Pro ..............................................2-9 ¾ Finishing Devices..........................................
Introduction Your new machine is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your model and configuration. There are three models available: ¾ CopyCentre - A stand-alone digital device capable of copying and faxing (optional). The copying function provides all the features available on conventional copiers, with the added advantages of digital copier technology. A fax kit can also be purchased to enable faxing.
Product Overview CopyCentre Document Handler Control Panel (Touch Screen and Numeric Keypad) Document Glass (under the Document Handler) Offset Catch Tray Bypass Tray (folds up when not in use) High Capacity Feeder (Paper Trays 3 & 4) Paper Trays 1 & 2 CopyCentre Options The following options are available for the CopyCentre: NOTE: To identify which options are compatible with your machine configuration, please refer to “Option Compatibility” on page 2-5.
To identify your finisher type and for more information about each finisher, refer to “Finishing Devices” on page 2-13. Your chosen finisher is fitted instead of the Offset Catch Tray. Hole Punch This option is available if your machine is equipped with any of the three finishers fitted with a Hole Punch. The kits available are 2 Hole, 4 Hole or Swedish 4 Hole. Each sheet is punched individually, so there is no limit to the number of sheets in the set.
CopyCentre Option 32 38 45 55 65 75 Document Glass Cover z z z - - - Document Handler { { { z z z High Capacity Feeder { { { { z z Offset Catch Tray { { { { { { Basic Office Finisher { { { - - - Office Finisher { { { { { { Advanced Office Finisher - - - - { { Professional Finisher { { { { { { 2 Hole Punch Kit { { { { { { 4 Hole Punch Kit { { { { { { Swedish 4 Hole Punch Kit { { { { { { Convenience Stapler & Shelf { { { {
WorkCentre Document Handler Control Panel (Touch Screen and Numeric Keypad) Document Glass (under the Document Handler) Convenience Stapler Advanced Office Finisher Convenience Shelf Bypass Tray High Capacity Feeder (Folds up when not in use) (Paper Trays 3 & 4) Paper Trays 1 & 2 WorkCentre Options The following options are available for the WorkCentre: NOTE: To identify which options are compatible with your machine configuration, please refer to “Option Compatibility” on page 2-8.
To identify your finisher type and for more information about each finisher, refer to “Finishing Devices” on page 2-13. Your chosen finisher is fitted instead of the Offset Catch Tray. Hole Punch This option is available if your machine is equipped with any of the three finishers fitted with a Hole Punch. The kits available are 2 Hole, 4 Hole or Swedish 4 Hole. Each sheet is punched individually, so there is no limit to the number of sheets in the set.
Option Compatibility WorkCentre Option 32 38 45 55 65 75 Document Glass Cover z z z - - - Document Handler { { { z z z High Capacity Feeder { { { z z z Offset Catch Tray { { { { { { Basic Office Finisher { { { - - - Office Finisher { { { { { { Advanced Office Finisher - - - - { { Professional Finisher { { { { { { 2 Hole Punch Kit { { { { { { 4 Hole Punch Kit { { { { { { Swedish 4 Hole Punch Kit { { { { { { Convenience Staple
Control Panel Document Handler Product Overview WorkCentre Pro Document Glass (under the Document Handler) (Touch Screen and Numeric Keypad) Convenience Shelf Professional Finisher Bypass Tray (Folds up when not in use) Paper Trays 1 & 2 High Capacity Feeder Booklet Maker Tray (Paper Trays 3 & 4) WorkCentre Pro Options The following options are available for the WorkCentre Pro: NOTE: To identify which options are compatible with your machine configuration, please refer to “Option Compatibility”
- Office Finisher - Advanced Office Finisher - Professional Finisher To identify your finisher type and for more information about each finisher, refer to “Finishing Devices” on page 2-13. Your chosen finisher is fitted instead of the Offset Catch Tray. Hole Punch This option is available if your machine is equipped with any of the three finishers fitted with a Hole Punch. The kits available are 2 Hole, 4 Hole or Swedish 4 Hole.
Foreign Enables the attachment of a third party access and accounting device, such as a Interface card swipe or coin operated unit. Device Image A security feature which provides On Demand Image Overwrite and Immediate Overwrite Image Overwrite. Both features offer the ability to overwrite the machine’s hard disk Security to protect classified or private information. USB (Universal Used for printing directly from a PC connected via a USB cable.
Option Compatibility WorkCentre Pro Option 32 38 45 55 65 75 Document Glass Cover - - - - - - Document Handler z z z z z z High Capacity Feeder z z z z z z Offset Catch Tray { { { { { { Basic Office Finisher { { { - - - Office Finisher { { { { { { Advanced Office Finisher - - - - { { Professional Finisher { { { { { { 2 Hole Punch Kit { { { { { { 4 Hole Punch Kit { { { { { { Swedish 4 Hole Punch Kit { { { { { { Convenience St
Top Tray Top Tray Stacker Tray Basic Office Finisher Stacker Tray Office Finisher Top Tray Top Tray Stacker Tray Stacker Trays Booklet Maker Tray Advanced Office Finisher Professional Finisher (with Booklet Maker) Quick Reference Guide Page 2-13 Product Overview Finishing Devices
Basic Office Holds up to 250 sheets of paper in the Top Tray, and up to 1000 sheets in the Finisher Stacker Tray. The Stacker can collate, stack and staple your output, depending on the features selected. The staple cartridge for the Basic Office Finisher contains 3000 staples. NOTE: Double Staple is not available with the Basic Office Finisher. Office Finisher Holds up to 250 sheets of paper in the Top Tray, and up to 2000 sheets in the Stacker Tray.
3 Getting Started ¾ Control Panel Overview ..................................3-2 ¾ Power On or Off ..............................................3-3 ¾ Loading Paper ................................................3-4 ¾ Making Copies ................................................3-5 ¾ Sending an Embedded Fax ............................3-6 ¾ Sending a Server Fax .....................................3-7 ¾ Sending an Internet Fax .................................3-8 ¾ Scanning a Document to a File..........
Control Panel Overview NOTE: The Touch Screen displayed is for a fully configured WorkCentre Pro. Access Accesses Tools, used to adjust the defaults of the machine. Touch Screen Displays and selects all the available programming features, plus fault clearance procedures and general machine information. Clear All Resets all the features to their default settings. Help Interrupt Accesses additional information. Temporarily stops the current job to allow a priority job to be run.
Getting Started Power On or Off To power ON: 1 ¾ Press the [Power] switch. The entire powering on process (to power on all installed options) takes less than 165 seconds. NOTE: Certain functions of the machine e.g. copying and scanning will be available before others. To power OFF: 2 3 ¾ ¾ Press the [Power] switch. A confirmation screen will appear requesting a power down option.
Loading Paper 1 ¾ 2 ¾ Load paper. Paper must not be loaded above the fill line. ¾ Close the tray. Open the required paper tray. NOTE: Paper trays 1 and 2 are fully adjustable for all stock sizes between A5 and A3. Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either A4 or 8.5" x 11" long edge feed paper only. NOTE: For paper trays 1 and 2, ensure the guides are just touching the paper, otherwise the size automatically detected may be incorrect.
¾ 1 Getting Started Making Copies Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 3 ¾ Access the Basic Copy screen - if necessary select the [Features] button on the control panel. ¾ Select the required features on the Touch Screen. ¾ Select the number of copies required. ¾ Press [Start]. Copy features include...
Sending an Embedded Fax Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled. Please contact your System Administrator for more information. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre Pro at the same time, however only one service can be enabled for use. ¾ 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once.
Server Fax is an optional feature which is only available on the WorkCentre Pro. If the Basic Fax screen matches that displayed in step 2 then Server Fax is enabled. Please contact your System Administrator for more information. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre Pro at the same time, however only one service can be enabled for use. ¾ 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. ¾ 2 Select [Fax].
Sending an Internet Fax Internet Fax is an optional feature which is only available on the WorkCentre Pro. Please contact your System Administrator for more information. ¾ 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. ¾ 2 Select [Internet Fax]. NOTE: You may need to select [All Services] first to access the Internet Fax option. 3 ¾ Select [To.], enter the recipient e-mail details and select [Save].
Network Scanning is only available on the WorkCentre Pro. Please contact your System Administrator for more information. ¾ 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 ¾ 3 ¾ Select the template required. ¾ Select the required features on the Touch Screen. ¾ Press [Start]. ¾ On completion access your job at your workstation. Select [Network Scanning].
Sending an E-mail E-mail is an optional feature which is only available on the WorkCentre Pro. Please contact your System Administrator for more information. ¾ 1 Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 ¾ 3 ¾ Select [To], enter the recipient e-mail details and select [Enter]. ¾ Select [Edit Subject], enter a subject and select [Save]. ¾ Select the required features on the Touch Screen. ¾ Press [Start].
If your machine is connected to a network, documents can be printed directly from your PC using the CentreWare Print Driver supplied. The Print Driver must be loaded on each PC which uses the machine for printing. 1 ¾ Select [Print] in your application. ¾ Select your machine as the printer. 2 ¾ Select [Properties], make your selections and click [OK]. ¾ Click [OK] to print your document. NOTE: Instructions may vary depending on the application being used. Print features include...
Sending a LAN Fax LAN Fax is an optional feature which is only available on the WorkCentre Pro. Please contact your System Administrator for more information. 1 ¾ Select [Print] in your application. ¾ Select your machine as the printer. 2 ¾ Select [Properties]. ¾ Select [Job Type] and then [Fax] from the pull down menu. ¾ Enter the recipient details and select the features required. ¾ Click [OK] to send your document. NOTE: Instructions may vary depending on the application being used.
Printing with Internet Services is available on the WorkCentre Pro, and on the WorkCentre if the postscript option is installed. Internet Services uses a Web User Interface embedded in the machine to communicate between the HTTP server and the machine. This option is only available when the machine is connected to a network. 1 ¾ Open your Web Browser, then enter: http:// and the printer TCP/IP address. ¾ Press the [Enter] key on your workstation keyboard. The default Status window displays.
Logging On / Logging Off If the Internal Auditron or the optional Network Accounting has been enabled, a valid User Number needs to be entered in order to access the machine functions. The Internal Auditron automatically tracks Copy jobs for billing purposes, as well as preventing unauthorised access to the machine. Network Accounting is used to track jobs completed over the network. Contact your System and/or Auditron Administrator for more information.
Your machine can be customised to suit your working environment and practices. The System Management Tools enable your System or Machine Administrator to set-up, customise and maintain the machine. After your machine is installed, it is recommended that the settings and options are customised to fully meet the requirements of the Users. Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine.
Further Assistance 1 2 3 Access the Job Queue ¾ Press the Job Status button on the control panel. The All Incomplete Jobs queue displays. ¾ Review the status of the job. ¾ Select [Other Queues] to access and review the other queues available. Access the on-line Help ¾ Press Help at any time to access the on-line help screens. ¾ Messages, screen instructions and graphics provide additional information.
4 Copy ¾ Copy ...............................................................4-2 ¾ Basic Copying .................................................4-3 ¾ Image Adjustment .........................................4-10 ¾ Output Format...............................................4-17 ¾ Job Assembly ...............................................
Copy The Copy feature is standard on your machine. Access to the Copy features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services and Copy to display the Copy feature tabs. This chapter contains information about the options available within Copy.
Copy Basic Copying The Basic Copying tab is the default Copy screen. Use the Basic Copying tab to select the standard features for a copy job. Depending on the options enabled and how your machine has been configured, you may have to select All Services and Copy to display the Copy feature tabs. Touch any of the top level buttons to select a feature. One button can be selected in each column. Multiple options can be selected for each job if required. To view all the options for a feature, select More....
Output Output is used to select the finishing requirements for the job. The options will depend on the finishing output device installed. HINT: For an explanation of all the finishing devices available refer to “Finishing Devices” on page 2-13. Options: Collated Select Collated for output stacked in sets to match the sequence of the originals. Uncollated Select Uncollated for output sorted into stacks of individual pages.
This option is only available on the Advanced Office Finisher and the Professional Finisher. Collated and uncollated stapled sets will be delivered offset. NOTE: The staple positions available are dependent on the type of finisher installed. Basic Office Finisher staples 2 - 30 sheets of 80 g/m2 paper. Other finishers staple 2 - 50 sheets of 80 g/m2 paper. The maximum number of sheets is 20 when stapling heavyweight paper.
2-Sided Double-sided copies, ranging in size from A5 to A3 can be made automatically from one or two-sided originals. Options: 1 1 Sided Use this option for 1 sided originals when 1 sided copies are required. 1 2 Sided Use this option for 1 sided originals when 2 sided copies are required. 1 2 Sided, This option produces 2 sided copies from 1 sided originals and rotates every second Rotate Side 2 side image.
to ensure the output images are all in the same orientation. Reduce/Enlarge The Reduce / Enlarge option provides a variety of reduction and enlargement options. Originals placed on the document glass or sent to the machine electronically can be reduced or enlarged between 25% and 400%. Originals fed through the document handler can be reduced or enlarged between 25% and 200%. Options: Normal Use this option to proportionately reduce or enlarge the output image in both directions by the % selected.
Custom Use this option to adjust the height (Y) and the width (X) dimensions for reduction or enlargement of each dimension independently. NOTE: Output will NOT be reduced or enlarged proportionally. Custom options are as follows: 100% Auto % X50% Y100% Produces an image on the copies the same size as the image on the original. Automatically fits the image of the original onto the paper selected. Enables you to customise the width (x) and height (y) reduction or enlargement to suit your own requirements.
Tray 4 (Optional) Use this option to select the paper loaded in Tray 4. Tray 4 holds 1500 sheets of 80 g/m2 paper. Weight ranges from 60 - 200 g/m2. The tray can be adjusted to hold either A4 or 8.5" x 11" LEF size paper. Bypass Tray Use this option when feeding individual types of stock, for example letterhead or labels for one-off jobs. The Bypass Tray holds 100 sheets of 80 g/m2paper. Weight ranges from 60 - 216 g/m2. Sizes range from A6 SEF to A3 SEF. Most stocks can be used, except for envelopes.
Image Adjustment The Image Adjustment tab provides copy features used for adjusting the appearance of the copy output. HINT: If some of the Copy feature tabs are not displayed, selecting tab 2 displays them. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.
Copy Image Quality Use this feature to enhance the quality of your output. Options: Original Type Use this option to enhance the copy quality of the output based on the type of original being scanned. Original Type options are as follows: Normal Text Halftone Photo Photo This is the standard setting and can be used for most originals. Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text and/or graphics.
More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Contrast This option controls the differences between the image densities within the copy. Select a lower setting to improve the copy quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines.
This feature is used to copy pages from bound documents onto separate singlesided or double-sided pages. The bound original is placed face down on the document glass with the spine lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass. Do not close the document handler during the copying process if Auto Reduce/Enlarge is selected.
Binding Erase Erases a specified area from the centre of the bound original to eliminate unwanted marks caused by scanning the binding. When Left Page or Right Page is selected, between 0 and 25 mm can be erased. When Both Pages is selected, between 0 and 50 mm can be erased. Edge Erase Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Border Erase Erases equal amounts on all edges of the copies.
Use this option to programme the size of the originals being scanned or enable the machine to recognise the size of the originals. Options: Auto Use this option to allow the machine to recognise the size of the originals being fed through the document handler. NOTE: When originals are scanned using the document glass and an Auto feature such as Auto Paper, Auto% or Auto Centre is selected, the machine will scan the original twice.
Image Shift This feature enables the position of the image on the page to be adjusted. Options: No Shift The image position is not adjusted. Auto Centre Use to automatically centre the scanned image on the output paper. Margin Shift Use to create a binding edge for the document. The image can be adjusted up or down on the page and/or shifted to the right or left. Use the up/down scroll buttons to adjust the amount of shift. The image can be shifted between 0 and 50 mm, in 1 mm increments.
Copy Output Format The Output Format tab is used to produce different options for the finished output. HINT: If some of the Copy feature tabs are not displayed, selecting tab 2 displays them. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.
Transparencies Use this feature to add either a blank or printed divider between each transparency within a set. Always load transparencies in the Bypass Tray. Transparency jobs will be delivered single-sided, and collated with no finishing. The quantity can only be set to one for this feature. Options: Off The feature is switched off. Blank Dividers Use this option to place a blank sheet between each transparency.
Use this feature to create multipage booklets from a sequential set of either singlesided or double-sided originals. The machine produces 2 sided output automatically, which when folded produces a booklet with all the pages in the correct location. The machine will also reduce and correctly position each image to fit on the selected paper. NOTE: Your originals should be loaded Long Edge Feed (LEF) in the document handler with the output paper loaded Short Edge Feed (SEF) in the paper tray.
Multi-Up This feature is used to create documents with multiple images on each page. It is ideal for creating handouts, storyboards or documents used for archival purposes. NOTE: Originals must be loaded in the document handler when using this feature. Options: Off The feature is switched off. On Use to enable the Multi-Up feature. Multi-Up On options are as follows: Orientation Rows Columns Use to select the image and load orientation of the input originals.
This feature enables Mirror Image or Negative Image copies to be produced. Options: Mirror Image Use this option to change the direction of the original image, creating a mirror of the original. This option is primarily used to change the orientation of a graphic. Negative Image Use Negative Image to create copies that are the inverse of the original document, the white areas become black and the black areas become white.
Covers Use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies. Covers must be the same size and orientation as the main body of the job. HINT: Covers and Inserts can be selected in the same job. Options: No Covers The feature is switched off. Front Only Use this option to add a front cover to the copies. Back Only Use this option to add a back cover to the copies.
Places the first two images of the original set on the front and back of the front cover. The back cover will use the last two images in the job. 2 Sided, Rotate Side 2 Produces 2 sided covers with the second side rotated to enable a “head to toe” style output. Cover Paper Use this option to select the tray required for the cover stock. Annotation Use this feature to add a comment, page number and a date to your copy output.
Page 4-24 Comment Use to add a comment to your copy output. A new or existing comment can be added. Select Top or Bottom for the comment location and then Left, Centre or Right for the comment position. Select the comment required using the up/down scroll buttons or enter a new comment using the Keypad button. To edit an existing comment, select the comment in the list and select the Keypad button. Select which pages you want to print on. Pagination Use to print a page number on your copy output.
Copy Job Assembly The Job Assembly tab is used to combine multiple documents into a single job, produce a sample set of a job, store the programming of up to 10 jobs and add inserts to your sets. HINT: If some of the Copy feature tabs are not displayed, selecting tab 2 displays them. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.
Build Job Use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job. This feature is also useful if your job has more than 70 pages, which exceeds the maximum capacity of the document handler.
Use to stop and cancel the sample segment that is currently printing. Delete All segments Use to delete the current job and return to the main Build Job screen. Sample Set This feature is used to review the output to ensure that it is exactly what is required prior to printing a large quantity. Options: Off The feature is switched off. On Use to enable the Sample Set feature. One complete set of the job will be printed.
Stored Programming Use this feature to programme up to 10 commonly used programming sequences. For example, combinations of selections such as Edge Erase and Bound Originals. The machine stores only the programming features for the job, NOT the images. Each time a stored job is used the images must be scanned. To use this feature, use the up/down scroll buttons to select the required storage location, then select a function button - Store or Recall Programming.
This feature enables different types of stock to be inserted within a set automatically. Up to 40 inserts can be added per copy set. Inserts are useful for separating or highlighting sections and can be blank or printed. HINT: This feature can only be used with 1-1 or 2-2 sided copying and is not available with Auto Paper. Inserts and Covers can be selected in the same job. Up to two different stocks can be used for the inserts. Use a combination of standard size media, tab stock, card or coloured paper.
Select the paper tray containing the first stock using the Insert Tray option on the right of the screen. If printing on tab stock and the image requires shifting, use the Tab Image Shift option to enter the shift amount required. Second Insert If a second stock is required, use this option to programme the inserts requiring a Tray different stock. Select the Second Insert Tray option.
5 Fax ¾ Fax ..................................................................5-2 ¾ Basic Faxing - Embedded Fax........................5-4 ¾ Image Adjustment ...........................................5-9 ¾ Added Fax Features .....................................5-14 ¾ Basic Faxing - Server Fax.............................5-26 ¾ More Fax Features .......................................5-30 ¾ Authentication Mode .....................................
Fax Fax is an optional feature which may not be available on your machine. There are two types of Fax service - Embedded Fax and Server Fax. Although both fax services can be installed, only one fax service can be enabled. Your System Administrator will set up the default fax service. This chapter contains information about the options available within both fax services. NOTE: Embedded Fax is the default service when both fax services are installed.
able to transmit and receive hard copy faxes without a dedicated telephone line on the machine. Your images are sent from your machine to a Third Party fax server which forwards them on to the fax number you entered. This type of fax travels over normal telephone lines and will therefore be charged at telephone rates. If the Basic Faxing screen looks like the one shown below then Server Fax is enabled.
Basic Faxing - Embedded Fax The Basic Faxing tab is the default Embedded Fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for your fax job. Access to the Basic Faxing features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services and Fax to display the Fax feature tabs.
Use the Dialing Options to enter the destination fax number or numbers for the fax job. Individual fax numbers can be entered using the keypad, using the Speed Dial function or selected from the Directory. The Directory is a listing of Individual or Group numbers which have been previously setup and stored. The Directory is accessible when the Send List option is selected. Individual numbers can also be accessed from the Directory using the Speed Dial function.
Send List The Send List is used when the fax is being sent to multiple destinations. Fax numbers can be entered into the Send List manually using the keypad, using Speed Dial or by using the Directory. The Directory stores and displays the fax recipient details. Information includes the recipient’s name, fax number and transmission preferences, for example the resolution and communication mode. Individual and Group entries are stored in the Directory.
Used to select Line 2 (if installed) to dial the number. If a second line is not installed then this option will not be available. Selecting this character temporarily overwrites the fax settings and is for the current job only. Chain Dialing This feature allows users to create a single fax recipient by adding two or more fax numbers together. For example, an area code may be stored separately to the telephone number, Chain Dialing combines these entries into a single fax number.
Sides Scanned This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 Sided Use this option for originals that are printed on one side only. 2 Sided Use this option for originals that are printed on both sides.
Fax Image Adjustment The Image Adjustment tab provides further features that can be applied to your fax job. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Image Quality Use this feature to enhance the quality of the outgoing fax. Options: Original Type Use this option to enhance the quality of the fax based on the type of original being scanned. Original Type options are as follows: Normal Text Halftone Photo Photo This is the standard setting and can be used for most originals. Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text and/or graphics.
This feature enables users to specify the size of the original document when scanning from the document glass or document handler. The machine uses this information to calculate the size of your original and the scanned image. Options: Auto This is the default option. Auto automatically detects the size of the originals in the document handler. Manual Platen Use this option to specify the dimensions of the document scanning region when Input scanning from the document glass.
Bound Originals Use this option to program which page or pages of a bound document are to be scanned and faxed. The bound original is placed face down on the document glass with the spine lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass. Do not close the document handler during the faxing process. NOTE: It is recommended that users avoid looking at the scan bar light when the document handler is open.
marks caused by scanning the binding area. Up to 25mm can be erased.
Added Fax Features The Added Fax Features tab provides further fax features which can be used when transmitting faxes. NOTE: If the ’More Fax Features’ tab is displaying, this must be selected to access the Added Fax Features tab. Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. Most feature screens include three buttons to confirm or cancel your choices.
Fax Transmission Options Allows transmission information to be included with your fax job. 0 Options: Transmission This report contains details about the fax together with a reduced copy of the image Report from the first page. When sending a fax to multiple recipients, a Transmission Report will be printed listing all of the recipients. Transmit Header Prints partial or full details of the transmission in the header of each page of your Print fax job.
Reduce/Split Use this option to choose how your faxed document is printed if your document paper size is larger than the receiving machine’s capability. Options: Reduce to fit Reduces the faxed document to fit the paper size of the receiving fax machine. Split across If this option is selected the receiving fax machine will either split the faxed pages document into two equal parts, or print the majority of the image on to one page and the remainder on the next page.
Fax Cover Letter Use this option to add a cover letter to your fax job. Users can add text in the ’To’, ’From’ and ’Comment’ fields. NOTE: The Cover Letter title is added automatically. Options: Off The feature is switched off. On Use to enable the Cover Letter feature. To; From and This feature allows you to create, modify or delete comments that you want to Comment appear on the fax Cover Letter. Up to 10 comments can be stored on the machine.
Starting Rate Use this option to set the transmission speed of your fax job. Options: Forced 4800 bps Used in areas of low quality communication, when experiencing telephone noise or when fax communications are susceptible to errors. Super G3 (33.6 Determines the communication mode to be used based on the maximum kbps) capabilities of the remote machine. The initial transmission speed will be 33,600 Bits per second. G3 (14.
Fax Delayed Send Use Delayed Send to specify a time within the next 24 hours that you want the fax to be transmitted. This feature is very useful when transmitting faxes during off-peak hours or when sending to another country or time zone. A 12 or 24 hour clock can be set. If the 12 hour clock is set, you must also select either the AM or PM button. NOTE: Batch Send is a feature which is set up by your System Administrator.
Fax Reports This feature enables you to obtain hard copy information about the status of the fax feature on your machine. Options: Fax Reports options are as follows: Activity Report Displays the last 50 fax activities completed on the machine. Dial Directory Report Lists all the numbers stored in the Dial Directory. Group Directory Report Lists all the numbers stored within each group within the Group Directory. Options Report Provides the fax details and configuration.
Enabled by your System Administrator, this option allows you to store documents in a mailbox. The mailbox can be located on the same machine you are using (local mailbox), or sent to a mailbox on a remote machine (remote mailbox). Documents held within the local mailbox are recognized as stored for polling, printing or deleting by the user. To access a mailbox you must enter the 3 digit mailbox number and 4 digit mailbox passcode. Please contact your System Administrator for more information.
Dial Directory Setup Use this feature to store destination names, fax numbers and transmission settings in your machine. Entries stored here will be available for selection within the Send List feature on the Basic Faxing tab. Dialling Groups can also be set up, comprising of many individual entries. HINT: This feature saves time when sending faxes to frequently used destinations. Options: Individual Use this option to set up individual fax destination names, numbers and settings.
Offers advanced features which enable you to transmit large, complex jobs; scan and store fax jobs for retrieval by another fax machine, or poll another fax machine.
Build Job Use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job. This feature is also useful if your fax job has more than 70 pages, which exceeds the maximum capacity of the document handler. To use Build Job, split the job into programing and scanning segments.
Fax Polling Polling enables you to store fax documents into the machine’s memory for retrieval by another remote fax machine, or poll a remote fax machine or mailbox. Options: Store for Polling This option allows users to scan documents and store them. When remote machines poll the device, they are able to retrieve the scanned document(s). Passcodes can be set up to control which machines have access to the documents stored.
Basic Faxing - Server Fax The Basic Faxing tab is the default Server Fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for a fax job. Access to the Basic Faxing features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first.
The Dialling Options area contains a window where the telephone number entered displays. Once displayed, it can be added to a list of destination telephone numbers, a special character can be added, or a list of up to 30 stored telephone numbers can be accessed. There are two methods of entering a phone number - Manually using the keypad or by selecting a number already stored in the Phone List. Options: Add to Send List Used when you want to send a fax to more than one destination.
Pulse To Tone Switch Use to switch from Pulse dialing to Tone dialing. [:] Wait for Network Tone Detection [W] Use to suspend dialing until an expected network tone is detected. Local ID [+] Character Required as part of some international telephone numbers (in place of 00). Check [+] Local ID [space] Character Check [ ] Used to improve readability. For example, adding spaces to a telephone number as 1 234 5678 instead of 12345678. Phone List The Phone List can store up to 30 fax numbers.
This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals that are printed on both sides. 2 Sided/ Rotated Use this option for double-sided originals which are in the “head to toe” orientation.
More Fax Features The More Fax Features tab provides additional fax features which can be used with your fax job. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Fax Image Quality Use this feature to enhance the quality of the outgoing fax. Options: Original Type Use this option to enhance the quality of the fax based on the type of original being scanned. Original Type options are as follows: Normal Text Halftone Photo Photo This is the standard setting and can be used for most originals. Use for originals containing text or line art. Use for high quality lithographic images or continuous tone photos with text and/or graphics.
More Image Quality Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Contrast Adjusts the difference between the image densities within the scanned image. Select a higher setting to produce more vivid blacks and whites for sharper text and lines. Sharpness Increasing sharpness improves the sharpness of text; decreasing sharpness reduces the moiré effect (wavy patterns) which sometimes affects halftone images.
Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals automatically. Options: Auto Use this option to enable the machine to recognize the size of the originals being fed through the document handler. Manual Platen Use this option to specify the dimensions of the document scanning region when Input scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.
Delayed Send Use Delayed Send to specify a time, within the next 24 hours, at which to send a fax. This feature can be used to transmit faxes during off-peak hours or is useful when sending to another country or time zone.The time to send is added to the job information sent to the fax server with the scanned image. The third party Fax Server retains the fax for sending at the specified time. This feature can be set as a 12 or 24 hour clock.
Fax Authentication Mode Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within E-mail, Network Scanning, Server Fax and Internet Fax. There are two authentication modes available: Network Requires your network login name and password.
Page 5-36 Quick Reference Guide
6 Internet Fax ¾ Internet Fax.....................................................6-2 ¾ Basic Settings .................................................6-6 ¾ Advanced Settings ..........................................6-9 ¾ Options .........................................................6-15 ¾ Authentication Mode .....................................
Internet Fax Internet Fax is an optional feature which is only available on the WorkCentre Pro model. This chapter contains information about the options available within Internet Fax. Internet Fax allows you to send your scanned images as an e-mail attachment to a specified recipient or recipients. This type of fax travels over the internet or intranet. The Basic Internet Fax screen allows you to enter the SMTP (Simple Mail Transfer Protocol) e-mail addresses for your fax.
Internet Fax Send: Use the Send options to enter recipient information. Options: From This option provides information about the sender and is pre-set by the system or the System Administrator and cannot be changed. NOTE: If Internet Fax is accessed via Authentication Mode the information contained will be linked with the login name. To Use this option to enter the e-mail address of the required recipient.
Address List Displays all the recipient addresses entered for the current Internet Fax job. Up to 128 recipient’s addresses can be entered in the list. Use the up/down scroll buttons located to the right of the Address List to move through the list. Entering an E-mail Address for Internet Fax E-mail addresses can be entered in one of two ways - manually or via an address book.
Address Book Types If configured there are two different types of address book on your machine, Public and Internal. Public Address Book The Public Address Book stores external company addresses on the machine. The address book contains a list of user names and their e-mail addresses. The file must be a CSV (Comma Separated Value) format for your machine to be able to read the file contents. The completed file is imported to the machine via CentreWare Internet Services.
Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each Internet Fax original. Touch any of the top level buttons to select a feature. One button can be selected in each column. Multiple options can be selected for each job if required. Most feature screens include three buttons to confirm or cancel your choices.
This feature is used to specify whether the originals are single-sided or doublesided. For 2-sided originals the orientation can also be programmed. Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals that are printed on both sides. 2 Sided, Rotate Use this option for originals that are printed on both sides and the second side has Side 2 been rotated. For example, if you are scanning a calendar which uses a “head to toe” format.
Original Type Use this feature to select the type of original being scanned. Options: Photo & Text Use for originals containing photographs and text. Photo Use for continuous tone photographs or high quality printed half-tone originals. Text Use for originals containing text or line art.
The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned Internet Fax image. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Image Quality Use this feature to enhance the quality of your scanned originals. Options: Lighten / Darken This option provides controls to adjust the lightness or darkness of the output. To darken the output, press the scroll down button. To lighten the output, press the scroll up button. Background This option automatically reduces or eliminates the dark background resulting from Suppression coloured paper or newspaper originals. NOTE: Background Suppression is disabled if the Original Type is Photo.
Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Contrast This option controls the differences between the image densities within the output. Select a lower setting to improve the image quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines. Sharpness This option controls the balance between sharp text and moiré (wavy patterns within the image).
Original Input Use this option to select the orientation of the originals being scanned. The machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. NOTE: If your machine does not show Mixed Size Originals, it is recommended that the originals used are of the same size.
Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 72x72 (Non- Produces the smallest image file size and is recommended for documents which Standard) are to be viewed electronically or archived. 100x100 (Non- Produces a small file size and is recommended for simple text documents. Standard) 200x100 Produces a small file size and is recommended for text documents. (Standard) NOTE: Only available for TIFF document formats.
400x400 (Non- Recommended for average quality photos and graphics. It produces good quality Standard) images and a smaller file size than the 600x600 resolution. 600x600 (Non- Recommended for use with high quality photos and graphics. It produces the Standard) largest image file size, but delivers the best image quality. Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size.
Use this tab to temporarily change the format of the faxed image file, set a Reply To address and add a brief message. The Acknowledgement Report can also be enabled. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
File Format Use the File Format option when your job is to be sent with a different file format than that set as the default. Options: Multi-page Tiff Multi-Page Tagged-Image File Format. One TIFF file containing several pages of scanned images. PDF Portable Document Format. Given the right software the recipient of the scanned image can view, print or edit the file, no matter what their computer platform.
Use this feature to print a report containing the delivery status of your job. The report will include the number of successful, failed and unconfirmed recipients. Options: Disabled Use this option to switch the feature off. NOTE: If the default setting for this feature is already Enabled you will not be able to disable this feature. Enabled Use this option to print a status report after the job has been sent.
Reply To Use the Reply To feature to alter the default address to which replies to your Internet Fax job can be sent. Message Body Use this feature to edit the default e-mail message being transmitted with the job. The message body is the text contained within the e-mail and not the e-mail subject line. The message entered will only be available for the current job. NOTE: The default message is set up by your System Administrator.
Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within E-mail, Network Scanning, Server Fax and Internet Fax. There are two authentication modes available: Network Requires your network login name and password.
Page 6-20 Quick Reference Guide
7 Network Scanning ¾ Scan................................................................7-2 ¾ Network Scanning...........................................7-3 ¾ Basic Settings .................................................7-7 ¾ Advanced Settings ........................................ 7-11 ¾ Options .........................................................7-18 ¾ Refresh Destinations ....................................7-23 ¾ Authentication Mode .....................................
Scan Network Scanning is an optional feature which is only available on the WorkCentre Pro model. If Network Scanning has been enabled, an electronic file can be created from a hard copy original. The scanned document is converted to an electronic file and stored electronically. The electronic file can be filed, faxed, or distributed through e-mail. This chapter contains information about the options available within Network Scanning.
Access to the Network Scanning features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services and Network Scanning to display the Network Scanning feature tabs. Use the Network Scanning tab on the Touch Screen to select the standard features for a scan job.
Repositories Repositories are directories or filing locations set up on a server where your scanned files are held. Before you can use Network Scanning your System Administrator must set up the repositories available to your machine. The repositories are defined in the template and cannot be changed at the machine. Up to 5 repositories (1 default and 4 additional) can be defined. Template Overview Successful network scanning requires selecting a template at your machine.
The Template Destination lists the templates stored on the machine. On installation the factory default template ’DEFAULT’, in upper case, display in the Template Destination list. The default template appears at the top of the list and is selected automatically. All other templates follow in alpha-numeric order. There is a maximum limit of 250 templates. Template operations can be performed either from CentreWare Internet Services or CentreWare Scan Services.
Destination Details The Destination Details section on the right side of the screen displays information about the selected template. Each time you select another template file, this area will update to display information associated with the selected template. NOTE: Any changes made to the template at the machine are temporary. Permanent changes must be made with the same utility that created the template.
The Basic Settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each original. Touch any of the top level buttons to select a feature. One button can be selected in each column. Multiple options can be selected for each job if required. To view all the options for a feature, select More.... Most feature screens include three buttons to confirm or cancel your choices.
2 Sided Scanning This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals that are printed on both sides. 2 Sided, Rotate Use this option for originals that are printed on both sides and the second side has Side 2 been rotated.
Network Scanning Original Type Use this feature to select the type of original being scanned. Options: Photo & Text Use for originals containing photographs and text. Photo Use for continuous tone photographs or high quality printed half-tone originals. Text Use for originals containing text or line art.
Scan Presets Use these options to automatically set the optimum settings for your job. Settings include producing smaller file sizes or delivering the highest quality output. Options: for Sharing and Use this option for normal quality documents. The output file size will be small. Printing for High Quality Use this option for high quality documents. This option produces the largest output file size. for Archival Use this option for documents which will be stored or viewed electronically.
The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned image. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each scan job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Image Quality Use this feature to enhance the quality of your scanned originals. Options: Lighten / Darken Adjusts the lightness or darkness of the output. To darken the output, select the scroll down button. To lighten the output, select the scroll up button. Background This option automatically reduces or eliminates the dark background resulting from Suppression coloured paper or newspaper originals.
Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Contrast This option controls the differences between the image densities within the output. Select a lower setting to improve the image quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines. Sharpness This option controls the balance between sharp text and moiré (wavy patterns within the image).
Original Input Use this option to select the orientation of the originals being scanned. The machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. NOTE: If your machine does not show Mixed Size Originals, it is recommended that the originals used are of the same size. Options: Auto Use this option to allow the machine to determine the size of the originals being fed through the document handler.
Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Border Erase Erases equal amounts on all edges of your output image. Up to 50 mm in 1 mm increments can be erased. Edge Erase Use to erase a specific amount from a specific edge of the image. Up to 50 mm in 1mm increments can be erased from each edge. Scan to Edge Use this option to produce an edge to edge scan of the original.
Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 72x72 Produces the smallest image file size and is recommended for documents which are to be viewed electronically or archived. 100x100 Produces a small file size and is recommended for simple text documents. 200x200 Recommended for average quality text documents and line art. 300x300 Recommended for high quality text documents and line art.
The Quality / File Size settings allow you to choose between scan image quality and file size. When you change a setting and select Save an override confirmation screen displays. Select OK to confirm the new setting. NOTE: Changing the Quality / File Size may affect the Scan Presets option selected. Options: Normal Quality Use this option to produce good quality images and the smallest file size. Higher Quality Using this option produces high quality images and larger file sizes.
Options Use the features available to temporarily change the format of the scanned image file at the destination server. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each scan job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Use Document Name to specify the name of the folder that you want your scanned TIFF image stored to, or the file name of your scanned PDF or Multi-Page TIFF images. If File Already Exists Use this option to tell the machine what to do when the document destination folder already contains a document with the same name as your current scan job. Options: Rename New Use this option when you want the machine to name the new file (or folder) with a File unique name.
Overwrite Use this option to replace the existing file that has the same filename as the newly Existing file created scanned image file. Do Not Save Use this option to abort the scanning operation if a file with the same name as the newly created scanned image file is detected. Add Date to Use this option when you want the machine to name the new file (or folder) with a Name unique name, along with the current date and time.
image can view, print or edit the file, no matter what their computer platform. Document Management Fields Document Management Fields allows you to enter information into the template from your machine which is unique to your scanning requirements. These fields must be enabled when creating the template at the Web UI. NOTE: If your selected template does not contain any enabled fields the Document Management Fields button will not be available.
Build Job Use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job. This feature is also useful if your job has more than 70 pages, which exceeds the maximum capacity of the document handler. To use Build Job, split the job into programming and scanning segments.
Select the Refresh Destinations tab to access the Update Template List feature. Touch the Update Template List button if the template has been recently created or modified. The system automatically updates the Template List.
Authentication Mode Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within E-mail, Network Scanning, Server Fax and Internet Fax. There are two authentication modes available: Network Requires your network login name and password.
8 E-mail ¾ E-mail..............................................................8-2 ¾ Basic Settings .................................................8-7 ¾ Advanced Settings ........................................ 8-11 ¾ Options .........................................................8-18 ¾ Authentication Mode .....................................
E-mail E-mail is an optional feature which is only available on the WorkCentre Pro. This chapter contains information about the options available within E-mail. When enabled, scanned images can be sent as an e-mail attachment to a specified e-mail recipient or recipients. To use scan to e-mail you must enter an SMTP (Simple Mail Transfer Protocol) e-mail address, for example, anyone@anycompany.com. Access to the E-mail features is gained using the Features button on the control panel.
E-mail Send: Use the Send options to enter recipient information. Options: From This option provides information about the sender and is pre-set by the system or the System Administrator and cannot be changed. NOTE: If E-mail is accessed via Authentication Mode the information contained will be linked with the login name. To Use this option to enter the e-mail address of the recipient. Cc Use this option to enter the e-mail address of the recipient you wish to be copied on the e-mail job.
Remove All Use this option to delete all the addresses from the Address List. A confirmation pop-up message displays. Scroll Buttons Use the up/down scroll buttons located to the right of the Address List to move through the list. Address List Displays all the recipient addresses entered for the current scan to e-mail job. Up to 128 recipients addresses can be entered in the list. Entering an E-mail Address The e-mail address can be entered in one of two ways - manually or via an address book.
Address books contain a list of e-mail addresses and details that are relevant to your company and/or you. If configured, your machine is able to support two types of e-mail address books - Public and Internal. When an entry is made in To or Cc the Address Book displays search results for one or both configured address books. Use the keypad on the Touch Screen to enter the e-mail recipient’s name.
Internal Address Book Otherwise known as the LDAP (Lightweight Directory Access Protocol), the Internal Address Book stores internal company addresses on the company network. The System Administrator creates the Internal Address Book. The display of the search results is defined by the LDAP. For example, the LDAP server can return a search query "And" as "Andrew Smith" when the result "Andrews, James" may have been expected.
The Basic Settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each E-mail original. Touch any of the top level buttons to select a feature. One button can be selected in each column. Multiple options can be selected for each job if required. To view all the options for a feature, select More.... Most feature screens include three buttons to confirm or cancel your choices.
2 Sided Scanning This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed. Options: 1 Sided Use this option for originals that are printed on 1 side only. 2 Sided Use this option for originals that are printed on both sides. 2 Sided, Rotate Use this option for originals that are printed on both sides and the second side has Side 2 been rotated.
E-mail Original Type Use this feature to select the type of original being scanned. Options: Photo & Text Use for originals containing photographs and text. Photo Use for continuous tone photographs or high quality printed half-tone originals. Text Use for originals containing text or line art.
Scan Presets Use this feature to enhance the quality of your scanned originals. Options: for Sharing and Use this option for normal quality documents. The output file size will be small. Printing for High Quality Use this option for high quality documents. This option produces the largest output file size. for Archival Use this option for documents which will be stored or viewed electronically. This Record option produces the smallest output file size.
The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance and style of your scanned E-mail image. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each e-mail job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Image Quality Use this feature to enhance the quality of your scanned originals. Options: Lighten / Darken Adjusts the lightness or darkness of the output. To darken the output, press the scroll down button. To lighten the output, press the scroll up button. Background This option automatically reduces or eliminates the dark background resulting from Suppression coloured paper or newspaper originals.
Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output. Options: Contrast This option controls the differences between the image densities within the output. Select a lower setting to improve the image quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines. Sharpness This option controls the balance between sharp text and moiré (wavy patterns within the image).
Original Input Use this option to select the orientation of the originals being scanned. The machine can determine the size of the originals automatically, or a size can be entered manually. This option is also used when scanning mixed sized originals. NOTE: If your machine does not show Mixed Size Originals, it is recommended that the originals used are of the same size. Options: Auto Use this option to allow the machine to recognise the size of the originals being fed through the document handler.
Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks. Options: Border Erase Erases equal amounts on all edges of your output image. Up to 50 mm in 1 mm increments can be erased. Edge Erase Use to erase a specific amount from a specific edge of the image. Up to 50 mm in 1mm increments can be erased from each edge. Scan to Edge Use this option to produce an edge to edge scan of the original.
Resolution Resolution affects the appearance of the scanned image. The higher the scanning resolution the better the image quality. Options: 72x72 Produces the smallest image file size and is recommended for documents which are to be viewed electronically or archived. 100x100 Produces a small file size and is recommended for simple text documents. 200x200 Recommended for average quality text documents and line art. 300x300 Recommended for high quality text documents and line art.
The Quality / File Size settings allow you to choose between scan image quality and file size. When you change a setting and select Save an override confirmation screen displays. Select OK to confirm the new setting. NOTE: Changing the Quality / File Size may affect the Scan Presets option selected. Options: Normal Quality Use this option to produce good quality images and the smallest file size. Higher Quality Using this option produces high quality images and larger file sizes.
Options Use this feature to change the Reply To e-mail address and to identify the file format required for the e-mail scanned image. Job Review Summary Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each e-mail job if required. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature.
Use the File Format option when the job is to be sent with a different file format than that set as the template default. Options: Tiff Tagged-Image File Format. A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms. Multi-page Tiff Multi-Page Tagged-Image File Format. One TIFF file containing several pages of scanned images. Image Only PDF Image Only Portable Document Format.
Secure Send This feature enables secure sending of your e-mails using a third party secure email server solution. The secure e-mail server ensures that the e-mail transmission cannot be intercepted by an unauthorised recipient. This feature will only be available if the following conditions apply: - E-mail is installed and enabled. - Network Authentication is configured and enabled. - Your machine is connected to a third party secure e-mail server solution. Options: Disabled The feature is switched off.
Use the Reply To feature to alter the default address to which replies to an e-mail job can be sent. Message Body Use this feature to edit the default e-mail message. The message body is the text contained within the e-mail and not the e-mail subject line.
Authentication Mode Authentication is a useful network security management tool - limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within E-mail, Network Scanning, Server Fax and Internet Fax. There are two authentication modes available: Network Requires your network login name and password.
9 Print ¾ Introduction to Print.........................................9-2 ¾ Print Driver Features.......................................9-3 ¾ Print Drivers ....................................................
Introduction to Print The Xerox WorkCentre and WorkCentre Pro printer produces high quality prints from electronic documents. Simply access the printer from your PC application as normal. A Print Driver converts the code within the electronic document into a language that the printer can understand. Although generic Print Drivers can be used on this printer they will not enable all the features. It is therefore advisable to use the Print Drivers that accompany this printer.
Print Print Driver Features Control Options There are a number of options which appear on all of the printer driver screens: OK Saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed or until the software application is closed and the printer driver options revert to the default settings. Cancel Closes the dialog and returns all settings in the tabs to the values that were in place before the dialog was opened. Any changes made are lost.
Print Drivers The following provides an overview of the features available on the WorkCentre Pro Postscript Print Driver - the appearance of other Print Drivers may vary. For more information about a specific feature, please refer to the on-line Help facility provided as part of the Print Driver software. Paper/Output Used to select options such as the job type and the output requirements. The choices available are based on the options enabled on your machine.
Print Special Pages Use this tab to add covers, inserts or exceptions to your print job. Select the Covers option to add a front or front and back cover. Select the stock required for the covers and whether they are blank or imaged. Use the Inserts option to add additional sheets before or after a specified page. Enter the number of inserts required and select the insert stock. Use the Exceptions option to print specified pages onto special stock.
Advanced Select this tab to access the postscript options and advanced programming features for your print job. Use the scroll arrows to move through the options. Clicking on a plus symbol will display further choices. Image Options Use the options available in this tab to modify the appearance of your print job. This feature can also be used to set the margins.
Used to change the layout of a document and add watermarks. Documents can be printed 1 Up, 2 Up and so on, up to 16 Up. Booklets can also be created. Use the Watermark option to display, for example, the word DRAFT or CONFIDENTIAL across each page. This feature also adjusts the size and location of the watermark.
Page 9-8 Quick Reference Guide
10 LAN Fax ¾ Introduction to LAN Fax ................................10-2 ¾ LAN Fax Setup .............................................
Introduction to LAN Fax The optional LAN Fax feature on the WorkCentre Pro Print Driver enables you to send a fax to any fax machine over the telephone network from your PC or workstation. The document requiring faxing does not have to be printed first, and you can send it to the required destination without leaving your workstation. NOTE: LAN Fax is only available on a WorkCentre Pro configuration machine and Embedded Fax must be enabled. To send a LAN Fax, simply select Print from your application.
LAN Fax LAN Fax Setup Control Options There are a number of options which appear on all of the LAN Fax Setup screens: OK Saves all the new settings and closes the driver or dialog. These new settings remain in effect until changed or until the software application is closed and the printer driver options revert to the default settings. Cancel Closes the dialog and returns all settings in the tabs to the values that were in place before the dialog was opened. Any changes made are lost.
Fax Recipients Use the Fax Recipients tab to create a list of recipients for your fax job. Select Add Fax Recipient... and enter the recipient’s details in each field. The name and the fax number must be entered. When entering a new recipient, you are also able to add them to your personal phonebook. The Recipients are displayed in the Fax Recipient List. To delete or amend an entry, select it in the list and use Details or Remove. To remove all the entries, select Remove All.
Use this tab to select the options required for your fax job. A Confirmation Sheet can be printed to confirm the fax has been sent. A Cover Sheet with personalised notes can be sent with your fax. Use Send Speed to select a specific rate at which to send your fax, and use Fax Resolution to adjust the quality. A Send Time can be entered to send the fax at a specified time. Use the Fax Dialing Options to add a dialing prefix or credit card number.
Page 10-6 Quick Reference Guide
11 Maintenance ¾ Consumables ................................................ 11-2 ¾ Cleaning the Machine ................................... 11-4 ¾ Further Assistance ........................................
Consumables Consumables are items on the machine that need replenishing or replacing, such as paper, staples, and customer replaceable units.To place an order for Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number. HINT: For information about locating the serial number, please refer to “Locating the serial number” on page 12-4.
If your machine is equipped with a finisher you will be required to replace the staple cartridge or cartridges when the machine displays a message instructing you to do so. The staple cartridge for the Basic Office Finisher contains 3000 staples. The Office Finisher, Advanced Office Finisher and Professional Finisher all contain a main staple cartridge which holds 5000 staples.
Cleaning the Machine WARNING:When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of children. WARNING:Do not use pressurised air-spray cleaning aids on or in this equipment. Some pressurised air-spray containers contain explosive mixtures and are not suitable for use in electrical applications.
For any additional help visit our customer web site at www.xerox.com or contact the Xerox Welcome and Support Centre quoting the machine serial number. 1 ¾ Press the [Machine Status] button on the control panel. 2 ¾ The Machine Information screen displays. ¾ Select [Machine Details]. ¾ The Customer Support Number for the Welcome and Support Centre and the Machine Serial Number for your machine displays.
Page 11-6 Quick Reference Guide
12 Troubleshooting ¾ General .........................................................12-2 ¾ Fault Clearance ............................................12-3 ¾ Xerox Welcome and Support Centre ............12-4 ¾ Troubleshooting Tips.....................................
General A variety of situations can affect the quality of your output. For optimal performance, ensure the following guidelines are followed: • Do not position the machine in direct sunlight or near a heat source such as a radiator. • Avoid sudden changes in the environment surrounding the machine. When a change occurs, allow the machine at least two hours to adjust to its new environment, depending on the extent of the change.
Troubleshooting Fault Clearance When a fault occurs, a fault screen displays which provides recovery instructions. 1 ¾ Follow these instructions to clear the fault. NOTE: Any printed sheets removed will automatically be reprinted once the paper jam is cleared. Paper jams 2 ¾ The fault screen will indicate the location of the jam. ¾ Use the green handles and knobs indicated in the instructions displayed to remove the jammed paper.
Xerox Welcome and Support Centre If a fault cannot be resolved by following the Touch Screen instructions, check the Troubleshooting Tips in the next section - they may help to solve the problem quickly. If the difficulty persists, contact the Xerox Welcome and Support Centre. The Welcome and Support Centre will want to know the following information: The nature of the problem, the Machine Serial number, the fault code (if any) plus the name and location of your company.
For additional Troubleshooting information please refer to the Training and Information CD (CD2), the System Administration CD (CD1) or www.xerox.com. Power The machine will not power on: ¾ Check to see that the machine is not in Low Power Mode as indicated by the green light on the control panel. Touch the User Interface screen to re-activate. ¾ Press the ON/OFF button. ¾ Check to see if the power cord is correctly installed. CAUTION: Use only the ON/OFF switch to re-boot your machine.
Paper Handling Repeated paper jams, misfeeds or multisheet feeds ¾ Ensure that the correct paper size is displayed on the Touch Screen. ¾ Ensure that the paper tray is not filled above the MAX line. ¾ Ensure that the edge guides are adjusted to touch the sides of the paper. ¾ Flip the paper over in the paper tray, ’fanning’ the edges of the paper to separate the pages before reloading.
Check that the Touch Screen is displaying the correct size for the paper in use. ¾ Load fresh paper. Repeated Check Tray Messages on the Touch Screen and the paper is loaded in the tray ¾ Adjust the edge guides against the stack of paper in the tray. ¾ If the edge guides were not set against the paper stock in the tray when Start was selected, delete the job in the job queue and begin again. Paper Curls ¾ Load the paper in the paper trays with the seam side of the paper up.
The Finisher does not staple or hole punch correctly ¾ To correct stapling problems, use less than 50 sheets of paper if the paper is heavier than 80 g/m2. The maximum number of sheets is 20 when stapling heavyweight paper. ¾ Check the correct option has been selected on the Touch Screen. ¾ Check the Touch Screen for a fault message indicating no staples. Replace the staple cartridge. ¾ When using large paper, remove any output contained in the Stacker Tray. ¾ Check that the Chad Bin is not full.
¾ Clean the document glass and, if using the document handler, also clean the Constant Velocity Transport Glass (the thin strip of glass to the left of the document glass), especially near the plastic ramp on the glass. Refer to “Document Glass and Constant Velocity Transport Glass” on page 11-4. ¾ Clean the white underside of the document handler/document cover. ¾ Clean the document handler roller - for instructions refer to the Training and Information (CD2) delivered with your machine.
¾ Clean the document glass and if using the document handler also clean the Constant Velocity Transport Glass (the thin strip of glass to the left of the document glass), especially near the plastic ramp on the glass. Missing characters on output ¾ Load fresh paper. ¾ Try using a smoother paper. ¾ Select darken if the original is light or the font is coloured. Gloss variations (coining) ¾ Check the quality of the original. ¾ If the original has large areas of solid density, adjust the contrast.
¾ Press Clear All between jobs. ¾ If a Save button displays on the Touch Screen, ensure Save is selected after each selection. Fax The image is reduced on a transmission ¾ Confirm the original size of the documents. Documents may be reduced on the available paper supply at the receiving fax machine. The machine does not answer incoming calls ¾ Change the Automatic Answer Delay setting to 0 seconds. Refer to the Training and Information CD (CD2) for further assistance.
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Index Numerics 2 Sided Scanning E-mail 8-8 Network Scanning 7-8 2-Sided Copy 4-6 A Acknowledgment Report Internet Fax 6-17 Add File Destination Network Scanning 7-21 Added Fax Features Embedded Fax 5-14 Additional Resources 1-3 Address List E-mail 8-4 Advanced Print 9-6 Advanced Fax Features Embedded Fax 5-23 Advanced Settings E-mail 8-11 Internet Fax 6-9 Network Scanning 7-11 Annotation Copy 4-23 Authentication Mode E-mail 8-22 Internet Fax 6-19 Network Scanning 7-24 Quick Reference Guide Server Fax 5-3
CopyCentre Overview 2-3 Cover Letter Embedded Fax 5-17 Covers Copy 4-22 Customer Replaceable Units 11-2 D Delayed Send Embedded Fax 5-19 Server Fax 5-34 Destination Details Network Scanning 7-6 Dial Directory Setup Embedded Fax 5-22 Dialling Options Embedded Fax 5-5 Server Fax 5-27 Document Glass Constant Velocity Transport Glass 11-4 Document Handler Troubleshooting Tips 12-5 Document Management Fields Network Scanning 7-21 Document Name Network Scanning 7-19 E Edge Erase Copy 4-14 E-mail 8-15 Network Sc
L LAN Fax Options 10-5 LAN Fax Phonebooks 10-5 LAN Fax Preferences 10-5 LAN Fax Recipients 10-4 LAN Fax Setup 10-3 Layout/Watermark Print 9-7 Loading Paper 3-4 Locating the serial number 12-4 Logging On / Off 3-14 M Machine Features Overview 1-6 Mailboxes Embedded Fax 5-21 Making Copies 3-5 Message Body E-mail 8-21 Internet Fax 6-18 More Fax Features Server Fax 5-30 More Image Quality Copy 4-12 E-mail 8-13 Internet Fax 6-11 Network Scanning 7-13 Server Fax 5-32 Multi-up Copy 4-20 E-mail 8-9 Network Scanni
Repositories Network Scanning 7-4 Resolution E-mail 8-16 Embedded Fax 5-7 Internet Fax 6-13 Network Scanning 7-16 Server Fax 5-28 S Safety 1-9 Safety Introduction 1-9 Sample Set Copy 4-27 Scan 7-2 Scan Presets E-mail 8-10 Network Scanning 7-10 Scanning a Document to a File 3-9 Scanning Resources Network Scanning 7-2 Secure Send E-mail 8-20 Send E-mail 8-3 Internet Fax 6-3 Sending a Server Fax 3-7 Sending an E-mail 3-10 Sending an Embedded Fax 3-6 Sending an Internet Fax 3-8 Sides Scanned Embedded Fax 5-8 I
