CopyCentre WorkCentre Quick Reference Guide 604P18037 WorkCentre Pro
Quick Reference Guide 604P18037 Increase Your Productivity... ...by taking advantage of all the capabilities of your device. The Customer Documentation CD-ROM supplied with your product includes a User Guide with instructions for optional configurations with Fax and Scanning functions. The System Administration Guide provides instructions on how to connect the device to a network. Load the content of the CD on your computer's hard drive for future reference.
Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND © 2005 by Fuji Xerox Co., Ltd. All rights reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.
Table of Contents Table of Contents Table of Contents .....................................................................................3 1 Before Using the Machine .....................................................................7 Xerox Welcome Center ............................................................................7 Languages Displayed on the Touch Screen ............................................8 Conventions ..........................................................................
Table of Contents Powering On...................................................................................... 30 Powering Off...................................................................................... 30 Ground Fault Interrupter (GFI) ...............................................................30 Power Saver Modes...............................................................................31 Changing the Default Time Settings ......................................................
Table of Contents Original Orientation............................................................................58 Output Format - Copy.............................................................................58 Booklet Creation ................................................................................59 Covers ...............................................................................................61 Transparency Separators .................................................................
Table of Contents Storing and Handling Paper ...................................................................87 Supported Paper Sizes and Types ........................................................87 Supported Paper Sizes......................................................................87 Supported Paper Types.....................................................................90 8 Maintenance .........................................................................................
1 Before Using the Machine Welcome to the Xerox family of CopyCentre/WorkCentre products. This User Guide provides detailed information, technical specifications and procedures for using the integral features of the machine. Xerox Welcome Center If you need assistance during or after product installation, visit the Xerox website for on-line solutions and support. http://www.xerox.com/ If you require further assistance, contact our experts at the Xerox Welcome Center.
1 Before Using the Machine Languages Displayed on the Touch Screen You can change the languages in the following two ways. When changing the language for temporary use, press the button on the control panel, then select the required language. NOTE: The changed language returns to the default language after rebooting the machine. When changing the default language, enter the System Settings mode, select [Common Settings], then select [Screen Defaults].
Safety Notes Safety Notes Read these safety notes carefully before using this product to make sure you operate the equipment safely. Your Xerox/Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.
1 Before Using the Machine Maintenance Any operator product maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the customer documentation. Cleaning Your Product Before cleaning this product, unplug the product from the electrical outlet. Always use materials specified for this product.
Safety Notes Laser Safety Information CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.
1 Before Using the Machine • Never locate the equipment near a radiator or any other heat source. • Never push objects of any kind into the ventilation openings. • Never override or “cheat” any of the electrical or mechanical interlock devices. • Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox/Fuji Xerox Service Representative or Service Provider immediately.
Regulatory Information Radio Frequency Emissions United States, Canada, Europe, Australia/New Zealand NOTE: This equipment has been tested and found to comply with the limits for a class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
1 Before Using the Machine WARNING: In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken. WARNING: This is a Class A product. In a domestic environment the product may cause radio frequency interference, in which case the user may be required to take adequate measures.
Regulatory Information product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required.
1 Before Using the Machine CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. NOTE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface.
Environmental Compliance Environmental Compliance USA Energy Star® As an ENERGY STAR® partner, Xerox Corporation/Fuji Xerox has determined that the basic configuration of this product meets the ENERGY STAR® guidelines for energy efficiency. The ENERGY STAR® and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR® Office Equipment Program is a team effort between U.S.
1 Before Using the Machine Europe Energy Xerox Corporation has designed and tested this product to meet the energy restrictions required to establish Group for Energy Efficient Appliances (GEEA) compliance and has notified the registration authorities. About License JPEG Code Our printer software uses some of the codes defined by the Independent JPEG Group. Heimdal Copyright © 2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved.
About License 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3.
1 Before Using the Machine attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2.
Illegal Copies Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government, such as FHA, etc. Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.) Internal Revenue Stamps.
1 Before Using the Machine Reproducing the following is also prohibited in certain states: Automobile Licenses - Drivers’ Licenses - Automobile Certificates of Title. The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney. Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances.
Product Recycling and Disposal • Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product does not contain lead, mercury and other materials whose disposal may be regulated due to environmental considerations in certain countries or states.
1 Before Using the Machine 24 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide
2 Product Overview This machine is not simply a conventional copier but a digital device capable of copying, faxing, printing and scanning, depending on the configuration. The touch screens shown in this manual are from a fully configured machine to cover all the features. The content of the touch screens may vary slightly depending on Key Operator settings and machine configuration. The button names and icons on the control panel also vary depending on machine configuration.
2 Product Overview Finisher Tray Finisher (Optional) Tray 4 Tray 3 Tandem Tray Module (Optional) TEL Located on the back of the machine. Connect a telephone to this jack if required. LINE 1 Located on the back of the machine. Connect a telephone cable to this jack. Then connect the other end to the wall jack. Finisher Allows you to staple or sort copies automatically. The Finisher Tray can hold 1,000 sheets of 20 lb bond or 80 g/m2 paper in Letter/A4 size or smaller.
System Controls System Controls The following diagram shows the names and functions of the buttons on the control panel. 1 2 3 4 5 13 6 7 12 8 11 10 9 Button Function 1 Displays the log-in screen to enter the [System Administrator Menu] screen, or when the Authentication feature is enabled. DO NOT press this button again, after you have logged in. This will log you out immediately. 2 This button is non-functional on this machine.
2 Product Overview Button Function 12 <*(asterisk)> Indicates the special character used in a fax number and designates a group code. Also allows you to specify an F Code or a password. 13 Displays the [All Services] screen for selection of all the available services on the machine. Button names and icons used on the control panel may differ depending on the country of purchase. Services and Features The machine has various features and provides valuable services.
Services and Features Fax/Internet Fax Allows you to fax documents in various ways. For example, you can send documents in a reduced or enlarged format, or specify destinations using the Address Book or speed dialing features. Internet Fax allows you to send and receive faxes over the Internet or intranet. Internet Fax provides reduced cost of transmissions compared to the use of a conventional phone line.
2 Product Overview Power On/Off Powering On Ensure that the machine is connected to a suitable power supply and that the power plug is firmly connected to the electrical outlet. The machine is ready to make copies about 12 seconds after powering on (varies with machine configuration). For more information, refer to Machine Specifications in the Specifications chapter on User Guide. 1. Press the power switch to the position.
Power Saver Modes Before using the machine, press the TEST button. If the GFI is working properly, the RESET button should pop up. If it does, press the RESET button. RESET button TEST button NOTE: If the RESET button pops back up when you press it, or if power is not restored by this procedure, contact the Xerox Welcome Center. Power Saver Modes The machine has energy saving features that significantly reduce power consumption during inactivity.
2 Product Overview Sleep Mode The machine automatically switches to the Sleep Mode after the Low Power Mode continues for a certain period of time. The Sleep Mode has a reduced power consumption compared to Low Power Mode. In this mode, the touch screen is turned off, and the Power Saver light is on. The Sleep Mode is cancelled when the button is pressed, or a fax or print job is received by the machine.
Changing the Default Time Settings 3. Select [System Settings] on the [System Administrator Menu] screen. 4. Select [System Settings] on the [System Settings] screen. 5. Select [Common Settings] on the [System Settings] screen. 6. Select [Machine Clock/Timers] on the [Common Settings] screen. 7. Select the required option. 8. Select [Change Settings]. 9. Change the value using the scroll buttons or select required options. 10. Select [Save].
2 Product Overview Modes Use the buttons to access the screens which allow you to select features, monitor the status of jobs and obtain general information on the machine. There are four buttons on the machine. • All Services • Features • Job Status • Machine Status NOTE: These buttons do not respond when the machine is in the System Settings mode.
Job Interrupt Features Use this button to go back one previous screen. If you are using the [Job Status] screen or [Machine Status] screen, press the button to return to the previous copy, fax, and scan feature screen. The copy, fax, or scan feature screen does not change, even if you press this button while you are in one of those screens. In this case, use the button to select the copy, fax, or scan feature.
2 Product Overview Recycled Paper The use of recycled paper in the machine benefits the environment with no degradation in performance. Xerox recommends recycled paper with 20% post consumer content which can be obtained both through Xerox and other office suppliers. Contact your Xerox representative or go to www.xerox.com for more information on other types of recycled paper.
3 Copy This chapter contains information on the copy screens and the features available. NOTE: Some of the features described in this chapter are optional and may not apply to your machine configuration. Copying Procedure This section describes the basic copy procedure. Before making copies on the machine, confirm what is to be copied and the number of copies required. Follow the steps below. 1. Load the Documents – page 37 2. Select the Features – page 39 3. Enter the Quantity – page 40 4.
3 Copy Document Feeder The document feeder can hold up to 50 sheets of plain paper (16–32 lb bond or 38– 128 g/m2). The document can be any size of 140–297 mm for width and 210–432 mm for length, and the standard sizes of A5–A3 SEF. Make sure the documents are in good condition and remove all staples or paper clips before loading. The document feeder senses standard sizes or you can manually enter a size using the [Scan Options] tab.
Copying Procedure 1. Raise the document feeder or the document glass cover. 2. Place the document face down on the document glass, aligned with the tip of the registration arrow near the top left of the document glass. 3. Lower the document feeder or the document glass cover. 2. Select the Features The features available on the [Basic Copying] screen are those used most often. NOTE: Only those features relevant to the machine configuration will be available. 1.
3 Copy If necessary, select one of the tabs and configure the copy settings. For information on the individual tabs, refer to the following. Basic Copying – page 41 Image Quality - Copy – page 48 Scan Options - Copy – page 50 Output Format - Copy – page 58 Job Assembly – page 67 3. Enter the Quantity The maximum copy quantity is 999. 1. Use the numeric keypad to enter the number of copies required. The number entered is displayed in the upper right hand corner of the touch screen.
Basic Copying The queued copy job will be displayed. If no job is displayed on the touch screen, it may have already been processed. For more information, refer to Current and Pending Jobs in the Job Status chapter on User Guide. Stop the Copy Job Follow the steps below to manually cancel the activated copy job. 1. Select [Stop] on the touch screen or press the button on the control panel to suspend the current copy job.
3 Copy Reduce/Enlarge In addition to 100% size for copies, reduced or enlarged copies within the range of 25– 400% can be produced by selecting one of the [Reduce/Enlarge] features. 100% Makes copies at the same size as the document. Auto % Automatically reduces/enlarges the image of the document to fit on the paper size selected. NOTE: If this option is enabled, you cannot select [Auto] in [Paper Supply], or [Auto Size Detect] for [Paper Size] in [Tray 5 (Bypass)].
Basic Copying Variable % Allows you to specify a reduction/enlargement ratio using the screen keypad or the scroll buttons on the touch screen within the range 25–400% in 1% increments. Independent X–Y % Allows you to specify a reduction/enlargement ratio individually for the width and length within the range of 25–400% in 1% increments. • Auto – Automatically specifies the reduction/enlargement ratio individually for the width and length to fit on the paper.
3 Copy More Displays the [Paper Supply] screen. [Paper Supply] Screen Allows you to select a paper tray from up to five preset trays including the bypass tray. 1. Select [More] for the [Paper Supply] feature on the [Basic Copying] screen. 2. Select the required option. 3. Select [Save]. Auto Refer to the [Auto] option explained previously. Presets Allows you to select a paper tray from up to four presets. Bypass Displays the [Tray 5 (Bypass)] screen.
Basic Copying Paper Type Select a paper type from the preset types displayed. The presets are set up by the Key Operator. 2 Sided This feature allows you to automatically make double-sided copies from single or double-sided documents. NOTE: Before using the feature, specify the document orientation to indicate top of the document in [Original Orientation] on the [Scan Options] screen.
3 Copy [2 Sided] Screen Allows you to select the previous option and whether to rotate side 2 pages head to toe on the printouts. 1. Select [More] for [2 Sided] feature on the [Basic Copying] screen. 2. Select the required option. 3. Select [Save]. Rotate Side 2 Select this check box to rotate side 2 of the printouts head to toe. NOTE: This option is available only for [1 J 2 (H to H)] and [2 J 2 (H to H)]. Copy Output This feature allows you to sort copy outputs.
Basic Copying 2 Staples Left Staples two positions on the left of the output. Top Right Staples the top right corner of the output. More Displays the [Copy Output] Screen. [Copy Output] Screen Allows you to select the sorting method for your output and specify the output tray. 1. Select [More] for [Copy Output] feature on the [Basic Copying] screen. 2. Select the required option. 3. Select [Save]. Staple Position Select one of the five options displayed to specify the staple position.
3 Copy • Uncollated – Delivers the copies in stacks based on the number of copies required for each document. For example, two copies of a three-page document are delivered in the order 1-1, 2-2, 3-3. Output Destination Select an output tray for the copy job from [Center Output Tray] and [Finisher Tray]. NOTE: Before using the Center Output Tray, it must be enabled through the Extended Tray Module setting. Select the type of the Extended Tray Module used.
Image Quality - Copy 1. Select [Original Type] on the [Image Quality] screen. 2. Select the required option. 3. Select [Save]. Text Use this option to copy documents that contain text only. Select this option when text must be clearly copied. Text & Photo Use this option to copy documents that contain both text and photographs. Text and photographs are automatically identified and an appropriate quality mode is selected for individual areas.
3 Copy Auto Exposure This feature allows you to specify whether or not to suppress the background color of documents when copying. NOTE: This feature is disabled when selecting [Photo] on the [Original Type] screen. 1. Select [Auto Exposure] on the [Image Quality] screen. 2. Select [On] to enable the feature. 3. Select [Save]. Scan Options - Copy This section describes the [Scan Options] used to adjust the layout. For more information on the features available, refer to the following.
Scan Options - Copy Bound Originals This feature allows you to copy facing pages of a bound document using the document glass. The two pages will be copied onto two separate pages. 1. Select [Bound Originals] on the [Scan Options] screen. 2. Perform the necessary operations. 3. Select [Save]. NOTE: The facing pages of a bound document must be placed in a horizontal orientation on the document glass. Off Disables the feature. Left Page then Right Copies both pages of an open book from left to right.
3 Copy 2 Sided Book Copy This feature allows you to make double-sided copies from bound documents using the document glass. A blank sheet is automatically inserted as the first page. 1. Select [2 Sided Book Copy] on the [Scan Options] screen. 2. Select the required option. 3. Select [Save]. NOTE: This feature and the [Bound Originals] feature cannot be activated simultaneously. Off Disables the feature. Left Page then Right Copies both pages of an open book from left to right.
Scan Options - Copy 1. Select [Original Size] on the [Scan Options] screen. 2. Select the required option. 3. Select [Save]. Auto Size Detect Automatically detects the size of standard sized documents. Presets Select from the 11 preset standard sizes in portrait or landscape orientations. The presets are set up by the Key Operator. Custom Specify the document size manually using scroll buttons within the ranges of 15–297 mm (0.6–11.7 inches) for width and 15–432 mm (0.6–17.0 inches) for length.
3 Copy Border Erase This feature allows you to erase black shadows or unwanted marks such as hole punch marks from each edge or the center of the copy. NOTE: If you do not use this feature when copying bound documents or copying documents with the cover open, black shadows may appear around the edge or in the center of the copies. NOTE: To use this feature, the document orientation must be specified to indicate top of the document for [Original Orientation] on the [Output Format] screen. 1.
Scan Options - Copy No Shift Disables the feature. Auto Center Automatically moves images to the center of the paper. Margin Shift/Variable Shift Automatically moves images by specified amounts on the paper. You can enter up to 50 mm (2 inches) for both dimensions. If your machine is configured to perform double-sided copies, you can select the options below for the front and back page copies, separately. • Side 1 – Displays the [Margin Shift - Side 1] screen.
3 Copy 1. Select [Margin Shift/Variable Shift] in the [Margin Shift] screen. 2. Select [Side 2] to display the [Margin Shift - Side 2] screen. 3. Select the required option. 4. Select [Save]. No Shift Disables the feature. Auto Center Automatically moves images to the center of the paper. Corner Shift Moves images to the corner of the paper. Select one of eight arrows to specify the direction for the movement. Variable Shift Moves images by specified amounts on the paper.
Scan Options - Copy On during Auto Rotates an image only when selecting [Auto] in the [Paper Supply] or [Reduce/Enlarge] features. Rotation Direction Displays the [Image Rotation - Rotation Direction] screen. [Image Rotation - Rotation Direction] Screen Use this screen to determine the edge of the copy paper where the top of the document image is aligned when documents are of mixed orientation. The following options are available: • Staple Position – Rotates the image depending on the staple position.
3 Copy Original Orientation This feature allows you to specify the orientation of the documents. The document orientation must be specified before using the following features: Independent X-Y %, 2 Sided, Mixed Size Originals, Border Erase, Margin Shift, Multiple-Up, Repeat Image. 1. Select [Original Orientation] on the [Scan Options] screen. 2. Select the required option. 3. Select [Save]. Head to Top Select this option when the top of the document is orientated towards the back of the machine.
Output Format - Copy 4. Select the required option. Booklet Creation This feature allows you to print the images side by side, on both sides of each page in the correct order to make a booklet. Fold the copies in half and staple in the middle to create a finished booklet. NOTE: If the number of document pages is a multiple of four, the booklet will not have blank pages. Otherwise the extra pages in the book will be blank. 1. Select [Booklet Creation] on the [Output Format] screen. 2.
3 Copy 1. Select [Booklet Creation Gutter] on the [Booklet Creation] screen. 2. Perform the necessary operations. 3. Select [Save]. [Booklet Creation - Covers] Screen Allows you to select the required option to add a cover sheet to the booklet. 1. Select [Booklet Creation Covers] on the [Booklet Creation] screen. 2. Select the required option. 3. Select [Save]. Off Makes a booklet without a cover sheet. On Adds a cover sheet to the booklet from the cover stock tray.
Output Format - Copy 1 Sided Use to copy single-sided documents. 2 Sided Use to copy double-sided documents. When selected, the [Originals] option is available. Originals • Head to Head – Select if your documents are head to head, with the binding edge on the left side. • Head to Toe – Select if your documents are head to toe, with the binding edge on the top edge. Covers This feature allows you to add paper or card covers to a copy job.
3 Copy Paper Tray Settings Displays the [Covers - Paper Tray Settings] Screen. Select one of the presets to specify the [Covers Tray] and the [Body Pages Tray]. The paper loaded in the trays selected for [Covers Tray] and [Body Pages Tray] should be the same size and orientation. Five presets including [Bypass Tray] are available for each. For more information on the bypass tray, refer to [Tray 5 (Bypass)] Screen on page 44.
Output Format - Copy Multiple-Up This feature allows you to copy two, four or eight independent documents onto one sheet of paper. The machine automatically reduces/enlarges the images as needed to print them on one page. 1. Select [Multiple-Up] on the [Output Format] screen. 2. Select the required option. 3. Select [Save]. 1 Up Disables the feature. 2 Up Copies two documents onto one sheet of paper. 4 Up Copies four documents onto one sheet of paper. 8 Up Copies eight documents onto one sheet of paper.
3 Copy Off Disables the feature. Output Size Specifies the size of poster you want to make by selecting one of the presets that are listed on the touch screen. The machine automatically calculates the magnification and decides how many sheets are needed for the job. Enlargement % Use scroll buttons to enter the magnification rates for the length and width of a document separately, within the range of 100–400% in 1% increments. The machine automatically decides how many sheets are needed for the job.
Output Format - Copy Annotation This feature allows you to add the date, page numbers, and a predetermined phrase to the copy outputs. 1. Select [Annotation] on the [Output Format] screen. 2. Select the required option. 3. Select [Save]. Stamp Displays the [Annotation Stamp] screen. Use this screen to add a predetermined phrase such as ‘Confidential’, ‘Draft’ etc. to the output. The following options are available: • Off – Disables the feature. • On – Enables the feature.
3 Copy • Style – Displays the [Annotation - Page Number - Style] screen. Select a style for the page number. If you select a [1/N, 2/N, 3/N] option, the [N: Total Pages] option displays. Select [Auto] to enable the machine to count the page automatically to find the total, or select [Enter Number] to manually enter the total number of pages. The number is then printed after the individual page number. • Position – Displays the [Annotation - Page Number - Position] screen.
Job Assembly Date and Time Prints the date and time that the copy job started on each of the copies. The [Set Numbering - Date and Time] screen is displayed. Select [On] to enable the feature. Serial Number Prints the serial number of the machine on the copies. The [Set Numbering - Serial Number] screen displays. Select [On] to enable the feature. Job Assembly This section describes how to make settings on the [Build Job] feature. For more information on the feature, refer to the following.
3 Copy Sample Set Prints one set of the job prior to printing the whole quantity. You can choose whether or not to print more sets after checking the print result. • Off – Disables the feature. • On – Enables the feature. After copying one set of the job, the job is suspended. Select [Start] to copy the remaining sets or [Stop] to stop the job. NOTE: Copies produced by [Sample Set] are counted towards the total copy count. After each section of the document is scanned, the following screen is displayed.
4 Fax/Internet Fax This chapter contains information on the fax screens and the fax features available. In addition to conventional fax features, the machine offers you a Direct Fax feature and an Internet Fax feature. Direct Fax allows you to transmit faxes directly from PC clients. Internet Fax allows you to send scanned images by e-mail over the Internet or intranet. For more information on Direct Fax, refer to Fax Driver On-line Help on the CentreWare CD-ROM.
4 Fax/Internet Fax the required country. After saving the settings, the machine reboots automatically. For more information, refer to Enterring the System Settings in the User Guide. NOTE: This setting is only available with the Fax option for the countries stated above. Fax/Internet Fax Procedure This section describes the basic procedure for sending faxes and Internet Faxes. Follow the steps below. 1. Load the Documents – page 70 2. Select the Features – page 71 3. Specify the Destination – page 71 4.
Fax/Internet Fax Procedure • Not available in the duplex mode. NOTE: In both simplex and duplex modes, scanning a document at its original size or smaller is recommended. An enlarged image may be cut off during transmission. 2. Select the Features The features available on the [Basic Features] screen are those used most often. NOTE: Only those features relevant to the machine configuration will be available. 1. Press the button on the control panel.
4 Fax/Internet Fax • Using the [Address Book] (refer to Address Book on User Guide.) • Using the [Speed Dial] (refer to Speed Dial on User Guide.) • (For Internet Fax) Using the screen keyboard on the touch screen (refer to Keyboard on User Guide.) 1. Enter the destination using any method from the above. You can send a document to multiple destinations in a single operation. For more information, refer to Next Recipient on User Guide.
Fax/Internet Fax Procedure Stop the Fax/Internet Fax Job Follow the steps below to manually cancel an activated fax/Internet Fax job. 1. Select [Stop] on the touch screen or press the button on the control panel to suspend the fax job while the document is being scanned. button button 2. If required, press the button on the control panel to display the [Job Status] screen. To exit the [Job Status] screen, press the button. 3.
4 Fax/Internet Fax 74 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide
5 Scan/E-mail This chapter describes how to use the scan features. For more information on the specific types of scan, refer to the following. To scan and e-mail documents – User Guide After a document is scanned, scanned data is automatically sent to specified destinations as an e-mail attachment. To scan and save documents in the mailbox – User Guide Scanned documents are saved in a specified mailbox on the machine.
5 Scan/E-mail 1. Load the Documents 1. Load documents face up with the top edge entering the document feeder first, or face down on the document glass. 2. Select the Features Each scan type has its own screen. Select [E-mail], [Network Scanning], [Scan to Mailbox], or [Scan to FTP/SMB] on the touch screen to display the appropriate screen. • Select [E-mail] to scan and e-mail documents. • Select [Network Scanning] to scan and send documents according to a scan job template.
Scanning Procedure If necessary, press one of the tabs and configure the scan settings. For information on the individual tabs, refer to the following. E-mail – User Guide Save in: - Scan to Mailbox – User Guide Job Templates - Network Scanning – User Guide Save in: - Scan to FTP/SMB – User Guide Basic Scanning – User Guide Image Quality – User Guide Scan Options – User Guide Output Format – User Guide 3. Start the Scan Job 1. Press the button to scan the documents.
5 Scan/E-mail 1. Click [Start] on the taskbar, then select [Program]>[Xerox]>[Utility]>[Mailbox Viewer 2]. 2. From the list displayed, click the name of the machine, and then [Select Scanner]. 3. Enter the number (001–200) of the mailbox to be accessed. 4. Enter the correct password as necessary. 5. Click [Open Mailbox]. A list of documents saved in the selected mailbox will be displayed. 6. Select the document to be imported, then click [Import]. NOTE: You can also select multiple documents.
6 Print This chapter contains information on the optional print feature of the machine. With this feature, you can send print jobs from a PC directly to the machine. NOTE: Some of the features described in this chapter are optional and may not apply to your machine configuration. In addition, the following special printing features are available. • E-mail printing This feature allows you to print an e-mail attachment sent to the machine.
6 Print • PCL emulation This feature allows you to print documents from a PC not supported by the supplied PCL print driver, according to the emulation parameters (i.e., paper size) set on the machine. For information on how to set parameters for PCL emulation, refer to Print Mode in the Machine Status chapter on User Guide. For the list of parameters and their values for PCL emulation, refer to PCL Emulation on User Guide.
Print Driver Features Multiple Up Prints multiple documents onto one sheet of paper. The machine automatically reduces/enlarges the images as needed to fit on one page. Poster Divides and enlarges a single image and prints it over multiple pages, and then joins all the pages to make one large poster. Print Mode Specifies the resolution value for printing. You can select [Standard] or [High Resolution]. The higher the resolution selected, the slower will be the speed of printing.
6 Print 82 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide
7 Paper and Other Media The machine is designed to use various paper types and other media. This chapter provides information on loading paper and other types of media into the machine. Loading Paper The machine can be equipped with various paper trays. This section provides information on how to load paper into each type of tray. NOTE: Make sure the side and rear paper guides on the trays are properly positioned to match the size of paper loaded.
7 Paper and Other Media NOTE: To avoid jams and misfeeds, do not load paper on top of any remaining paper in the tray. Remove the paper, and reload it on top of the new stock loaded. 2. If required, move the paper tray guides further out to load the new stock. To adjust the side and rear guides, pinch the guide lever on each guide and slide the guides to their new position. To secure the guides in position, release the levers.
Loading Paper 6. Set the machine to detect the paper size automatically, or manually specify the required size. For more information, refer to Paper Size in the Setups chapter on User Guide. NOTE: Paper sizes detected by the machine vary depending on the Key Operator setting. For more information, refer to Paper Size Settings in the Setups chapter on User Guide. Bypass Tray (Tray 5) The bypass tray allows you to use a variety of paper types. The bypass tray is located on the left-hand side of the machine.
7 Paper and Other Media 2. Slide the side guides towards the paper until they are just touching the edge of the stock. Tandem Tray Module (TTM) The Tandem Tray Module allows you to load larger amounts of paper. It consists of two trays. NOTE: You cannot load custom size paper into the Tandem Tray Module. 1. Pull out the Tray 3 or Tray 4 of TTM. The elevator in the tray lowers. 2. Place the paper stock tightly against the left rear corner of the tray. NOTE: Do not load paper above the maximum fill line.
Storing and Handling Paper When not in use, the paper trays can be opened and paper can be loaded while the machine is running. However, do not open the active tray. This will cause the machine to stop the job being processed. Storing and Handling Paper Always use high-quality, xerographic-grade paper in the machine. Damaged, curled, or damp paper can cause jams and image quality problems. Follow these simple rules to store paper.
7 Paper and Other Media Paper Size B6 128.5 B5 182.0 182.0 257.0 LEF/SEF Tray 1, 2/Tray 3, 4 (Two Tray Module) Tray 3, 4 (TTM) Tray 5 (Bypass) Duplex Module Finisher SEF X X O O X LEF X X O O X SEF O X O O X LEF O O O O O B4 257.0 364.0 SEF O X O O O 5.5 × 8.5” 139.7 215.9 SEF O X O O X LEF X X O O X SEF X X O O X LEF O O O O O SEF X X O O X LEF X X O O X SEF O X O O O LEF O O O O O 7.25 × 10.5” 8 × 10” 184.
Supported Paper Sizes and Types Paper Size C5 Envelope Dimensions (mm) 162.0 LEF/SEF Tray 1, 2/Tray 3, 4 (Two Tray Module) Tray 3, 4 (TTM) Tray 5 (Bypass) Duplex Module Finisher LEF X X O X X 229.0 O: Available X: Not available Non-standard Sizes Paper Size Tray 1, 2/ Tray 3, 4 (Two Tray Module) Width 140 to 297 mm 5.5 to 11.7” Length 182 to 432 mm 7.2 to 17.0” Tray 3, 4 (TTM) Not Available Tray 5 (Bypass) Duplex Module 89 to 297 mm 3.5 to 11.7” 89 to 297 mm 99 to 432 mm 3.
7 Paper and Other Media Supported Paper Types The following table lists the paper types supported for each paper tray, duplex module, and the finisher.
8 Maintenance There will be times when the machine will require maintenance tasks to be carried out. Information contained in this chapter will assist with these tasks. Ordering Supplies A variety of supplies, such as a drum/toner cartridge, cleaning solvents, editing markers, and staples are available for the machine. To obtain supplies, contact the local Xerox office, giving the company name, the product number and its serial number. Use the space below to record the telephone number.
8 Maintenance The Document Glass and Constant Velocity Transport Glass To ensure optimum print quality at all times, clean the document glass and constant velocity transport glass monthly, or more often if needed. This helps avoid streaks, smears and other marks on the printed output. 1. To clean the glass areas, use a lint-free cloth, lightly dampened with water or Xerox Lens and Mirror Cleaner. Constant velocity transport glass 2.
Replacing the Toner Cartridge Replacing the Toner Cartridge The toner cartridge is a customer replaceable unit. After approximately 30,000 copies/ prints, the touch screen will display a message that it is time to replace the cartridge. When ordering a new cartridge, use the following table to determine the correct reorder code for your machine.
8 Maintenance 94 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide
9 Problem Solving The machine has built-in information to identify and manage error messages and problems. It also contains troubleshooting steps to help resolve problems. Refer to the information contained in this chapter to resolve any troubleshooting issues. Fault Clearance Procedure If a fault or problem occurs, there are several ways in which you can identify the type of fault. Once a fault or problem is identified, establish the probable cause, and then apply the appropriate solution.
9 Problem Solving Paper Jams When paper jams inside the machine, the machine stops the operation and beeps, and a message is displayed on the touch screen. Follow the instructions displayed and remove the jammed paper. Gently remove the paper taking care not to tear it. If paper is torn while it is being removed from the machine, remove all the torn pieces making sure that none remain inside. If a paper jam message is displayed again, paper is probably jammed at another location.
Paper Jams Finisher Top Cover Finisher Transport Cover F Finisher Tray Tray 3 - Tandem Tray Module (Optional) Tray 4 - Tandem Tray Module (Optional) Paper Jams in Cover A – page 98 Paper Jams in Cover B – page 99 Paper Jams in Cover C – page 100 Paper Jams in Cover E – page 100 Paper Jams in Trays 1, 2, and 3, 4 (Optional) – page 101 Paper Jams in the Tandem Tray Module (Optional) – page 101 Paper Jams in Tray 5 (Bypass) – page 102 Paper Jams in the Duplex Module Cover D (Optional) – page 102 Paper Jam
9 Problem Solving Paper Jams in Cover A Follow the steps below to clear paper jams in Cover A using green levers A1 and A2. Follow the messages on the touch screen and remove jammed paper from the specified location. Green Lever A1 1. Open the bypass tray, and then open Cover A while lifting up the release lever. 2. If the jammed paper is inside the fuser unit, rotate the green lever A1 in the direction of the arrow to feed the paper from the top of the fuser unit. 3.
Paper Jams 2. If the jammed paper is inside the fuser unit, lower the green lever A2 in the direction of the arrow to open the fuser unit cover. 3. If the jammed paper is found in the fuser unit, hold the green lever and carefully remove the paper from the machine. NOTE: Do not touch the fuser unit because it may be hot. 4. Close the Cover A until it latches, and then close the bypass tray. Paper Jams in Cover B Follow the steps below to rectify paper jams in Cover B. 1.
9 Problem Solving Paper Jams in Cover C Follow the steps below to clear paper jams in Cover C. 1. Open Cover C while lifting up the release lever. 2. Remove the jammed paper. 3. Close the Cover C until it latches. Paper Jams in Cover E Follow the steps below to clear paper jams in Cover E. 1. Open the bypass tray, and then open Cover A while lifting up the release lever. 2. Lift up the handle to open Cover E.
Paper Jams 3. Remove the jammed paper. 4. Close the Cover E. 5. Close the Cover A until it latches, and then close the bypass tray. Paper Jams in Trays 1, 2, and 3, 4 (Optional) Follow the steps below to clear paper jams in Trays 1 to 4 of the machine. 1. Pull out Tray 1, 2, 3, or 4. 2. Remove the jammed paper. 3. Close the paper tray. Paper Jams in the Tandem Tray Module (Optional) Follow the steps below to clear paper jams in the Tandem Tray Module. In Tray 3 1.
9 Problem Solving In Tray 4 1. Pull out Tray 4 of the Tandem Tray Module. 2. Remove the jammed paper. 3. If paper is jammed underneath the inner cover, open the cover and remove the paper. 4. Close the Tray 4. Paper Jams in Tray 5 (Bypass) Follow the steps below to clear paper jams in the bypass tray. 1. Remove the jammed paper in the bypass tray. Paper Jams in the Duplex Module Cover D (Optional) Follow the steps below to clear paper jams in the Duplex Module. 1. Open the bypass tray. 2.
Paper Jams 5. Close the bypass tray. Paper Jams in the Finisher (Optional) Follow the steps below to clear paper jams in the Finisher Top Cover and Transport Cover F. In Finisher Top Cover 1. Press the button on the Finisher Top Cover to open it. 2. Remove the jammed paper. 3. Close the Finisher Top Cover. In Finisher Transport Cover F 1. Open the Finisher Transport Cover F.
9 Problem Solving 2. Remove the jammed paper. 3. Close the Finisher Transport Cover F. Document Jams If a document jams in the document feeder, the machine stops, and an error message is displayed on the touch screen. Clear the document jam according to the instructions displayed, and then reload the document in the document feeder. Follow the steps below to clear document jams in the document feeder. 1. Open the document feeder cover, and then remove the jammed document.
Troubleshooting Tables Troubleshooting Tables If you are experiencing difficulties using the machine, check the suggestions in the following tables for advice. If this does not remedy the problem, refer to Fault Clearance Procedure on page 95. Symptom Recommendation The machine will not power on. • Check the power cord. • Check that the power switch is in the ON position. • Check that the RESET button on the back of the machine is not in the tripped (popped up) position. Push the button to reset.
9 Problem Solving Symptom 106 Recommendation The machine displays a tray fault. • Follow the steps below. 1. Open the paper tray. 2. Move the paper tray guides away from the paper. 3. Move the paper tray guides against the paper so that they are just touching the paper. 4. Power the machine off and then on. Deformed transparencies • Check that [Transparency] is selected in [Paper Type]. The machine automatically adjusts for different types of media. Transparencies tolerate less heat than paper.
Troubleshooting Tables Symptom Recommendation Uneven print • Replace the drum cartridge. • Replace the toner cartridge if the screen message for replacement is displayed. Blurred images • Load fresh paper. • Replace the drum cartridge. • Replace the toner cartridge if the screen message for replacement is displayed. Missing characters • Load fresh paper. • Reinstall the drum cartridge. • Replace the toner cartridge if the screen message for replacement is displayed.
9 Problem Solving Symptom 108 Recommendation The Finisher does not stack output correctly. • Check that the paper tray guides are locked into position against the paper. Pages in the set are not stapled. • Check that the paper tray guides are locked into position against the paper. Paper delivered to an output tray is not properly stacked up. • Flip over the paper stack in the paper tray, or rotate it head to toe. Paper curls. • Check that the paper is loaded correctly.
Fault Codes Fault Codes When a fault occurs, the touch screen displays a message on how to clear the fault. Some faults indicate customer maintenance, while others require the attention of the Key Operator and/or System Administrator. A table listing fault codes and their corresponding corrective actions is listed in the User Guide on the Documentation CDROM or on the website:www.office.xerox.com/support. Output Quality Various situations can affect the quality of the output.
9 Problem Solving 1. Press the button on the control panel. button 2. Select [Machine Information] on the [Machine Status] screen. 3. The serial number will be displayed. NOTE: The serial number is also found on the metal plate on the left side of the machine behind Cover A. For more information, refer to Xerox Welcome Center in the Before Using the Machine chapter on page 7.
10 Index Numerics 2 Sided Book Copy .............................................52 2 Sided Copy ......................................................45 2 Up ....................................................................63 A All Services .........................................................34 All Services button ..............................................34 Annotation - Copy ...............................................65 Auto Exposure - Copy .........................................
10 Index document feeder maintaining ...................................................92 document feeder and output trays ......................92 Document Glass ...........................................25, 38 document glass maintaining ...................................................92 document glass and constant velocity transport glass ..................................................................92 document jams .................................................104 documents copying ..........
10 Index N numbering documents ........................................66 O On/Off Switch ......................................................30 operational safety ................................................11 ordering supplies .................................................91 Original Orientation - Copy .................................58 Original Size - Copy ............................................52 Original Type - Copy ...........................................48 Output Destination .....
10 Index screen messages - fault codes .........................109 Secure Print ........................................................79 services ...............................................................34 services and features ..........................................28 Set Numbering - Copy ........................................66 Setup Menu ........................................................29 Sharpness - Copy ...............................................49 Short edge feed (SEF) .......
