Phaser® 6280 Color Printer Phaser 6280 User Guide ®
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Contents Contents 1 Printer Information User Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Electrical Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents 3 Network Basics Overview of Network Setup and Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Choosing a Connection Method. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Connecting via Ethernet (Recommended) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Connecting via USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Printing on Specialty Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents 7 Troubleshooting Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Preventing and Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Paper Jams in Tray 1 (MPT). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Paper Jams in the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printer Information This chapter includes: • • • • • User Safety on page 8 Printer Specifications on page 14 Regulatory Information on page 15 Material Safety Data Sheet on page 17 Product Recycling and Disposal on page 18 Phaser® 6280 Printer 7 1
User Safety User Safety Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer. Electrical Safety • • • • • Use the power cord supplied with your printer. Plug the power cord directly into a properly grounded electrical outlet. Make sure each end of the cord is securely connected.
User Safety Note: Leave the printer on for optimum performance; it does not pose a safety hazard. If however the printer will not be used over an extended period of time, it should be turned off and unplugged. The following are hazards to your safety: • • • The power cord is damaged or frayed. Liquid is spilled into the printer. The printer is exposed to water. If any of these conditions occur, do the following: 1. Turn off the printer immediately. 2. Disconnect the power cord from the electrical outlet.
User Safety Humidity should be 70 percent or below at 90° F, and temperature should be 82° F or below at 85 percent humidity. Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can cause condensation inside the machine, directly interfering with image transfer. Printer Clearance Place the printer in an area where there is adequate space for ventilation, operation, and servicing. The recommended minimal spacing is: Overhead Clearance: • 35 cm (13.8 in.
User Safety • • • • Place the printer on a level, solid non-vibrating surface with adequate strength for the weight of the printer. It should be within 1° of horizontal with all four feet in solid contact with the surface. The printer weight with the duplex unit and consumables is 29.25 kg (64.5 lb.). Do not place the printer in locations exposed to magnetic forces. Do not place the printer in damp locations. Do not place the printer in locations susceptible to vibrations.
User Safety Moving the Printer Follow these guidelines to avoid injuring yourself or damaging the printer: • Turn off the printer and unplug all power cables before moving the printer. 6280-041 • • Always use two people to lift the printer. Always lift the printer from the designated lift points. 24.5 kg 54 lb.
User Safety • Carry the printer without tilting it. Caution: Do not tilt the printer more than 10 degrees to the front/back or right/left. Tilting more than 10 degrees may lead to consumables inside the printer spilling out. Note: The rear side of this printer is heavier than the front. Be aware of this weight difference when moving the printer. • Do not place any food or liquids on the printer.
Printer Specifications Printer Specifications Item Contents Dimensions 400 (W) × 490 (D) × 473 (H) mm Weight Printer: 24.4 kg (54 lb.) including print cartridges 550 Sheet Feeder (optional): 7.9 kg (17.4 lb.) Duplex Unit (optional): 1 kg (2.2 lb.) Warm-up time 20 seconds or less (when power is switched on, temperature: 22° C) However, the printer’s electrical system is ready 10 seconds after switching on the printer.
Regulatory Information Regulatory Information This product has been tested to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this product in a typical office environment. United States (FCC Regulations) This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
Regulatory Information European Union The CE mark applied to this product symbolizes Xerox’s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: • • December 12, 2006: Low Voltage Directive 2006/95/EC December 15, 2004: Electromagnetic Compatibility Directive 2004/108/EC This product, if used properly in accordance with the user's instructions, is neither dangerous for the consumer nor for the environment.
Material Safety Data Sheet Material Safety Data Sheet For Material Safety Data information regarding your Phaser 6280 printer, go to: • • United States and Canada: www.xerox.com/msds European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/contacts.
Product Recycling and Disposal Product Recycling and Disposal European Union Some equipment may be used in both a domestic/household and a professional/business application. Domestic/Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.
Product Recycling and Disposal North America Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.
Printer Features 2 This chapter includes: • • • • • • Main Components and Their Functions on page 21 Control Panel on page 25 Power Saver Mode on page 27 Checking Status of Print Data on page 28 Displaying Optional Accessory Configuration and Paper Tray Settings on page 29 More Information on page 30 Phaser® 6280 Printer 20
Main Components and Their Functions Main Components and Their Functions This section includes: • • • Front View on page 21 Rear View on page 22 Internal View on page 22 Front View 2 1 3 4 5 6 7 8 6280-001 1. Front door A 2. Output tray 3. Control panel 4. Button A for opening the front door 5. Power switch 6. Tray 1 (MPT) 7. Tray 2 8.
Main Components and Their Functions Rear View 4 1 2 3 6280-002 1. Power cord connector 3. Network connector 2. USB port 4. Optional memory slot Internal View 1 2 3 1 4 6280-004 6280-003 1. Fuser 1. Duplex unit 2. Print cartridge 3. Transfer unit 4.
Main Components and Their Functions Phaser 6280 Configurations Printer Configuration Features 6280N 6280DN Memory Configuration* 256 MB 256 MB Print Speed (Color/Mono) 25/30 25/30 Letter 26/31 26/31 A4 25/30 25/30 Standard 600 x 600 x 1 bit 600 x 600 x 1 bit Enhanced 600 x 600 x 4 bit 600 x 600 x 4 bit Ethernet Interface 10/100 Base-T 10/100 Base-T Tray 1 (MPT) (150 Sheet) Standard Standard Tray 2 (250 Sheets) Standard Standard 550-Sheet Feeder Optional Optional Duplex Unit
Main Components and Their Functions Options You can order additional memory, trays, multi-protocol card, and a duplex unit if these items are not standard on your printer. Memory The printer features one slot that accepts 256, 512 or 1024 MB of DDR2 DIMMs. Duplex Unit The duplex unit enables 2-sided printing.
Control Panel Control Panel This section includes: • • • • Control Panel Layout on page 25 Display on page 25 Menu Map on page 26 Information Pages on page 26 Control Panel Layout 2 1 3 4 8 7 1. Display indicates status messages, menus, and toner levels. 2. Menu button 3. OK button Sets the menu values. Also prints reports and lists. 4. Wake Up button 6280-005 6. Up Arrow button Scrolls upward through the menus. Scrolls downward through the menus.
Control Panel Information Pages Your printer comes with a set of information pages to help you obtain the best results from your printer. Access these pages from the control panel. Print the Menu Map to see where these information pages are located in the control panel menu structure. Menu Map The Menu Map helps you navigate the control panel menus. To print the Menu Map: 1. On the control panel, press the Menu button, select Information Pages, and then press the OK button. 2.
Power Saver Mode Power Saver Mode The printer is equipped with a Power Saver mode to reduce power consumption when it is left idle. When no print data is received for 30 minutes (default), the printer will enter Power Saver mode. The time ranges that can be specified for the printer to enter Power Saver mode are 5 to 60 minutes. Consumption of power during the Power Saver mode is 7 W or less and the time required to exit from Power Saver mode to a print-ready status is about 20 seconds.
Checking Status of Print Data Checking Status of Print Data Checking in Windows Printer information and status are displayed on the Status window. Double-click the PrintingScout printer icon on the task bar at the bottom right of the screen. From the displayed window, check the column Status. You can change the display contents with the button on the left of the Printer Status window.
Displaying Optional Accessory Configuration and Paper Tray Settings Displaying Optional Accessory Configuration and Paper Tray Settings Print the Configuration page to view the current optional information about your printer, including duplex unit, hard drive, and paper trays: 1. On the control panel, press the Menu button, select Information Pages, and then press the OK button. 2. Select Configuration, and then press the OK button to print.
More Information More Information Obtain information regarding your printer and its capabilities from the following sources. Resources Information Source Installation Guide* Packaged with printer Quick Use Guide* Packaged with printer User Guide (PDF)* Software and Documentation CD-ROM Quick Start Tutorials (English only) www.xerox.com/office/6280support Video Tutorials www.xerox.
Network Basics 3 This chapter includes: • • • • Overview of Network Setup and Configuration on page 32 Choosing a Connection Method on page 33 Configuring the Network Address on page 35 Installing the Printer Drivers on page 39 This chapter provides basic information about setting up and connecting to your printer. See also: (English Only) Using CentreWare Internet Services tutorial www.office.xerox.com Using the Windows Printer Driver tutorial www.office.xerox.
Overview of Network Setup and Configuration Overview of Network Setup and Configuration To set up and configure over the network: 1. 2. 3. 4. Connect the printer to the network using the recommended hardware and cables. Turn on the printer and the computer. Print the Configuration page and keep it for referencing network settings. Set the printer’s IP address. To do this, see Dynamic Methods of Setting the Printer’s IP Address on page 36. 5.
Choosing a Connection Method Choosing a Connection Method Connect the printer via Ethernet or USB. A USB connection is a direct connection and is not used for networking. An Ethernet connection is used for networking. Hardware and cabling requirements vary for the different connection methods. Cabling and hardware are generally not included with your printer and must be purchased separately.
Choosing a Connection Method Connecting via USB If you are connecting to one computer, a USB connection offers fast data speeds. A USB connection is not as fast as an Ethernet connection. To use USB, PC users must have Windows 2000/XP/Server 2003 or newer. Macintosh users must use Mac OS X, version 10.3 and higher. USB Connection A USB connection requires a standard A/B USB cable. This cable is not included with your printer and must be purchased separately.
Configuring the Network Address Configuring the Network Address This section includes: • • • TCP/IP and IP Addresses on page 35 Dynamic Methods of Setting the Printer’s IP Address on page 36 Manually Setting the Printer’s IP Address on page 37 TCP/IP and IP Addresses If your computer is on a large network, contact your network administrator for the appropriate TCP/IP addresses and additional configuration information.
Configuring the Network Address Dynamic Methods of Setting the Printer’s IP Address There are two protocols available for dynamically setting the printer’s IP address: • • DHCP (enabled by default on all Phaser printers) AutoIP You can turn on/off both protocols using the control panel, or use CentreWare IS to turn on/off DHCP. Note: You can view the printer's IP address at any time. On the control panel, select Menu. Then select Information Pgs and press the OK button.
Configuring the Network Address Manually Setting the Printer’s IP Address Note: Verify that your computer has a properly configured IP address for your network. Contact your network administrator for more information. If you are on a network without a DHCP server, or in an environment where the network administrator assigns printer IP addresses, you can use this method to manually set the IP address. Manually setting the IP address overrides DHCP and AutoIP.
Configuring the Network Address Using the Control Panel To manually set the IP address: 1. 2. 3. 4. 5. 6. On the control panel, select the Menu button. Select the Admin menu, and then press the OK button. Select the Network Setup menu, and then press the OK button. Select the TCP/IP menu, and then press the OK button. Select IPv4, and then press the OK button. Select IP Address use the arrows to configure the IP values, and then press the OK button.
Installing the Printer Drivers Installing the Printer Drivers This section includes: • • • Available Drivers on page 39 Windows 2000 or Later on page 40 Macintosh OS X, Version 10.3 and Higher on page 41 Available Drivers To access special printing options, use a Xerox printer driver. Xerox provides drivers for a variety of page description languages and operating systems.
Installing the Printer Drivers Windows 2000 or Later To install the printer driver from the Software and Documentation CD-ROM: 1. Insert the CD-ROM into the computer’s CD-ROM drive. If the installer does not launch, do the following: a. Click Start, and then click Run. b. In the Run window, type: :\SETUP.EXE. 2. Click the Language button, select your language, and click OK. 3. Select Install Printer Driver. 4.
Installing the Printer Drivers Macintosh OS X, Version 10.3 and Higher Set up your printer using Bonjour (Rendezvous), create a desktop USB connection, or use an LPD/LPR connection for Macintosh OS X, version 10.3 and higher. Macintosh OS X, Version 10.3 Bonjour (Rendezvous) Connection To install the printer driver from the Software and Documentation CD-ROM: 1. Insert the CD-ROM into the CD-ROM drive. 2. Double-click the Phaser 6280 icon on your desktop, and then: a. Click Phaser 6280 Installer. b.
Installing the Printer Drivers 4. 5. 6. 7. 8. 9. Click the Add button. Select USB from the top drop-down menu. Select the printer in the top window. Select Xerox from the manufacturers in the Printer Model drop-down menu. Select the appropriate printer configuration from the list of available printers. Click the Add button. LPR Connection To install the printer driver from the Software and Documentation CD-ROM: 1.
Installing the Printer Drivers Macintosh OS X, Version 10.4 Bonjour or USB Connection To install the printer driver from the Software and Documentation CD-ROM: 1. Insert the CD-ROM into the CD-ROM drive. 2. Double-click the Phaser 6280 icon on your desktop, and then: a. Click Phaser 6280 Installer. b. Type your password, and click OK. c. Click Continue at the Introduction window. d. Read the license agreement, click Continue, and click Agree. e. Click Install.
Installing the Printer Drivers Macintosh OS X, Version 10.5 Bonjour or USB Connection To install the printer driver from the Software and Documentation CD-ROM: 1. Insert the CD-ROM into the CD-ROM drive. 2. Double-click the Phaser 6280 icon on your desktop, and then: a. Click Phaser 6280 Installer. b. Type your password, and click OK. c. Click Continue at the Introduction window. d. Read the license agreement, click Continue, and click Agree. e. Click Install.
. 4 Printing Basics This chapter includes: • • • • • • • • • • Supported Paper and Media on page 46 About Paper on page 48 Setting Paper Types and Sizes on page 50 Loading Paper on page 52 Selecting Printing Options on page 59 Printing on Both Sides of the Paper on page 65 Printing on Specialty Media on page 67 Printing Custom Size or Long Paper on page 82 Printing Confidential Documents - Secure Print on page 85 Print After Checking Printing Result - Proof Print on page 87 Phaser® 6280 Printer 45
Supported Paper and Media Supported Paper and Media This section includes: • • • Paper Usage Guidelines on page 46 Paper That Can Damage Your Printer on page 47 Paper Storage Guidelines on page 47 Your printer is designed to be used with a variety of paper types. Follow the guidelines in this section to ensure the best print quality and to avoid jams. For best results, use Xerox printing media specified for your Phaser 6280 printer. They are guaranteed to produce excellent results with your printer.
Supported Paper and Media Printing Glossy Paper on page 77 Printing Custom Size or Long Paper on page 82 Paper That Can Damage Your Printer Your printer is designed to use a variety of media types for print jobs. However, some media can cause poor output quality, increased paper jams, or damage to your printer.
About Paper About Paper Using unsuitable paper may lead to paper jams, poor print quality, breakdown and damage to your printer. In order to use the features of this printer effectively, use the suggested paper that is recommended here. Usable Paper The types of paper that can be used on this printer are as follows: Paper Tray Size Paper Type (Weight) Loading Capacity Tray 1 (MPT) Letter (8.5 x 11 in.), Plain (65–120 g/m2) (17–32 lb. Bond) 150 sheets Legal (8.5 x 14 in.), Executive (7.25 x 10.
About Paper See also: Recommended Media List (United States) Recommended Media List (Europe) 2-Sided Printing Paper Types and Sizes The available paper types and sizes for 2-sided printing are as follows: Paper Size Paper Type A4 (210 x 297 mm) Plain, Thin Card Stock, Glossy B5 JIS (182 x 257 mm) (65–163 g/m2, 17–43 lb. Bond) A5 A5 (148 x 210 mm) Letter (8.5 x 11 in.) Custom Sizes Width: 148–215.9 mm (5.83–8.5 in.) Height: 210–355.6 mm (8.27–14 in.) Folio (8.5 x 13 in.) Legal (8.5 x 14 in.
Setting Paper Types and Sizes Setting Paper Types and Sizes Setting Paper Trays When loading paper in Tray 3 or the 550-Sheet Feeder (optional), it is necessary to set the paper type on the control panel. When loading paper in Tray 1 (MPT), set the paper size and type on the control panel when printing. When MPT Mode has been set to Panel Specified (default) on the control panel, you can set the paper size and type on the control panel.
Setting Paper Types and Sizes Setting Paper Sizes 1. 2. 3. 4. Press the Menu button to display the Menu screen. Select Tray Settings, and then press the OK button. Select the tray, and then press the OK button. Select Paper Size for Custom Size only, and then press the OK button. Note: Select Driver Size when you set a custom size paper from Tray 1 (MPT). 5. Select the paper size, and then press the OK button. 6. Press the Menu button.
Loading Paper Loading Paper This section includes: • • Loading Paper in Tray 1 (MPT) on page 52 Loading Paper in Trays 2-3 on page 55 Loading Paper in Tray 1 (MPT) Use Tray 1 (MPT) for a wide range of media including: • • • • • • • • • Plain paper Card stock Labels Envelopes Transparencies Glossy paper Specialty media including business cards, postcards, trifold brochures, and weatherproof paper Pre-printed paper (paper already printed on one side) Custom size paper See also: About Paper on page 48 Usi
Loading Paper Make sure of the following points to avoid any troubles during printing. • • • • • Do not load different types of paper at the same time. Use high quality paper for laser printers to print at high quality. See About Paper on page 48. Do not remove or add paper to Tray 1 (MPT) when printing, or if there is any paper still in the tray. Doing so may cause a paper jam. Do not put any objects other than paper on Tray 1 (MPT). Also, do not push or force down Tray 1 (MPT).
Loading Paper 3. Insert all media facedown and top edge first into Tray 1 (MPT). 6280-011 Note: Do not force the paper. 4. Slide the width guides until they rest lightly against the edge of the paper stack. 6280-020 Note: Be careful not to bend the paper. If Tray 1 (MPT) is configured for Driver Size, configure the paper size and type in the print driver. When MPT Mode is set to Panel Specified, you need to set the paper type and size settings for the tray on the control panel in advance.
Loading Paper Loading Paper in Trays 2-3 Use Trays 2-3 for a wide range of media including: • • • • Plain paper Thin card stock Glossy paper Labels See also: Printing on Specialty Media on page 67 Loading Paper in Trays 2-3 This section describes how to load paper in the standard and optional paper trays. All trays are loaded the same way. Caution: Do not remove the tray during printing. It may cause a paper jam. 1. Pull the tray out of the printer until it stops.
Loading Paper 2. Slide the width guides to the edge of the tray. The width guides should be fully extended. 6280-013 Note: When loading paper that is 216 mm (8.5 in.) wide, such as Letter or Legal size paper, set the tab on the side of the tray to the [8.5] position. 3. Squeeze the green tab on the length guide, and then slide the tray until the arrow lines up with the appropriate paper size. The guide clicks into place.
Loading Paper 4. Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the edges of the stack on a level surface. 6280-015 5. Place the print media into the tray with the print side face-up. Note: Do not exceed the maximum fill line in the tray. Overfilling the tray may cause paper jams. 6. Slide the width guides and length guide until they rest lightly against the edge of the print media stack.
Loading Paper 7. Insert the tray into the printer, and push until it stops. 6280-017 Caution: Do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer.
Selecting Printing Options Selecting Printing Options This section includes: • • • Selecting Printing Preferences (Windows) on page 59 Selecting Options for an Individual Job (Windows) on page 60 Selecting Options for an Individual Job (Macintosh) on page 62 Selecting Printing Preferences (Windows) Printer preferences control all of your print jobs, unless you override them specifically for a job.
Selecting Printing Options Selecting Options for an Individual Job (Windows) If you want to use special printing options for a particular job, change the driver settings before sending the job to the printer. For example, if you want to use Photo print-quality mode for a particular graphic, select this setting in the driver before printing that job. 1. With the desired document or graphic open in your application, access the Print dialog box. 2.
Selecting Printing Options See the following table for specific PCL printing options: PCL Printing Options for Windows Operating Systems Operating System Driver Tab Printing Options Windows Vista, Windows 2000, Windows XP, or Windows Server 2003 Paper/Output tab • Job Type • Document size, paper type, and tray selection • 2-sided printing Image Options tab Layout tab • Feed orientation • Saved Settings • Covers/Separators • Transparency Separators • Printer Status • Output Color •
Selecting Printing Options See the following table for specific PostScript printing options: PostScript Printing Options for Windows Operating Systems Operating System Driver Tab Printing Options Windows Vista, Windows 2000, Windows XP, or Windows Server 2003 Paper/Output tab • Job Type • Document size, paper type, and tray selection • 2-sided printing • Orientation • Output Color Image Options tab Layout tab Advanced tab • Printer Status • Saved Settings • Image Settings • Color co
Selecting Printing Options Macintosh PostScript Driver Settings Operating System Driver Drop-Down Title Printing Options Mac OS X, Version 10.4 and 10.
Selecting Printing Options Macintosh PostScript Driver Settings (Continued) Operating System Driver Drop-Down Title Printing Options Mac OS X, Version 10.
Printing on Both Sides of the Paper Printing on Both Sides of the Paper This section includes: • • • Automatic 2-Sided Printing Guidelines on page 65 Binding Edge Options on page 66 Selecting 2-Sided Printing on page 66 Note: For information about manual two-sided printing, go to the Online Support Assistant at www.xerox.com/office/6280support. Automatic 2-Sided Printing Guidelines Automatic 2-sided printing is available from the Phaser 6280DN configuration.
Printing on Both Sides of the Paper Binding Edge Options When you use the printer driver to select 2-sided printing, also select the binding edge, which determines how the pages turn. The actual outcome depends on the orientation (portrait or landscape) of images on the page, as displayed in the following illustrations. Portrait Flip on Long Edge Landscape Flip on Short Edge Flip on Short Edge Flip on Long Edge Selecting 2-Sided Printing To select automatic 2-sided printing: 1.
Printing on Specialty Media Printing on Specialty Media This section includes: • • • • • Printing Transparencies on page 67 Printing Envelopes on page 69 Printing Labels on page 72 Printing Glossy Paper on page 77 Printing Custom Size or Long Paper on page 82 Printing Transparencies Transparencies can be printed from all trays. They should be printed on one side only. For best results, use only recommended Xerox transparencies.
Printing on Specialty Media Loading Transparencies Note: Transparencies with a white frame and full-color transparencies cannot be used. 1. After carefully fanning a small stack of transparencies, load them into Tray 1 (MPT) with the side to be printed facing down. Load no more than 25 transparencies at a time. 6280-011 2. Slide the paper guides to the size of the transparencies. 3. Pull out the output tray extension when loading paper, such as transparencies.
Printing on Specialty Media 6. From Paper Size, select the size of the original document. 7. Click OK. 8. Click Print in the Print dialog box to start printing. Using the PCL Driver To print on transparencies using the PCL print driver, display the Paper/Output tab. 1. 2. 3. 4. 5. 6. 7. 8. From the File menu, select Print. Select this printer as the printer to be used and click Preferences or Properties. Select the Paper/Output tab. From Paper Tray, select Tray 1 (MPT). Select Transparency from Paper Type.
Printing on Specialty Media Loading Envelopes To load envelopes, insert the envelopes with the flaps closed and at the right side. The print side must be facing down. You can load envelopes up to the maximum fill line in the tray at one time. The following explains how to load envelopes in Tray 1 (MPT). Note: The reverse side of the envelope cannot be printed on. Envelopes can get wrinkled or the print quality is reduced depending on the type used.
Printing on Specialty Media Printing on Envelopes When MPT Mode is set to Panel Specified, you need to set the paper type and size settings for the tray on the control panel in advance. See Setting Paper Types and Sizes on page 50. Using the PostScript Driver To print on envelopes using the PostScript print driver, display the Paper/Output tab. 1. 2. 3. 4. 5. 6. 7. 8. From the File menu, select Print. Select this printer as the printer to be used and click Preferences or Properties.
Printing on Specialty Media Printing Labels Labels can be printed from all trays. To order paper, transparencies, or other specialty media, contact your local reseller or go to www.xerox.com/office/6280supplies. See also: About Paper on page 48 Guidelines • • • • • • Do not use vinyl labels. Print only on one side of the sheet of labels. Do not use any sheet where labels are missing; it may damage the printer. Store unused labels flat in their original packaging.
Printing on Specialty Media 2. Fan the labels to release sheets that are stuck together. 6280-015 3. Insert the labels into Tray 1 (MPT), and adjust the paper guides to fit the sheets. • Place the side to be printed facedown with the top of the sheets entering first. • Do not load more than 25 sheets. 6280-046 4. In the printer driver, select either Labels as the paper type or Tray 1 (MPT) as the paper tray, and click OK. 5.
Printing on Specialty Media Printing Labels from Trays 2-3 1. Pull the tray out of the printer. 6280-012 2. If necessary, open the paper guides: • Squeeze the green tab on the length guide, and then slide the tray until the arrow lines up with the appropriate paper size. The guide clicks into place. • Slide the green side guides outward.
Printing on Specialty Media 3. Fan the label sheets to release sheets that are stuck together. 6280-015 4. Insert the label sheets into the tray. Place the side to be printed face up with the top of the page toward the front of the printer. Note: Do not load the paper above the fill line indicated on the tray. Overloading the tray may cause jams. The following illustration indicates the maximum fill line for transparencies, labels, and glossy paper.
Printing on Specialty Media 5. If necessary, press the paper guides inward to fit the sheets. Note: When the paper guides are adjusted correctly, there may be a small space between the labels and the guides. 6280-016 6. Insert the tray into the tray slot, and push the tray completely into the printer. 6280-017 7. On the control panel, select the paper type: a. Select Menu. b. Select Tray Settings, and then press the OK button. c. Select Tray 2 or Tray 3 and then press the OK button. d.
Printing on Specialty Media Printing Glossy Paper Glossy paper can be printed from any tray. It can be printed on both sides. To order paper, transparencies, or other specialty media, contact your local reseller or go to www.xerox.com/office/6280supplies. Guidelines • • • • • Do not open sealed packages of glossy paper until you are ready to load them into the printer. Leave glossy paper in the original wrapper, and leave the packages in the shipping carton until ready to use.
Printing on Specialty Media 2. Fan the glossy paper to release sheets that are stuck together. 6280-015 3. Insert the glossy paper into Tray 1 (MPT), and adjust the paper guides to fit the paper. • Place the side to be printed facedown. • Do not load more than 25 sheets. 6280-046 4. In the printer driver, select either Glossy Paper as the paper type or Tray 1 (MPT) as the paper tray, and click OK. 5. If the printer is set to Panel Specified, the control panel asks for media type and size.
Printing on Specialty Media Printing Glossy Paper from Trays 2-3 1. Pull the tray out of the printer. 6280-012 2. If necessary, open the paper guides: • Squeeze the green tab on the length guide, and then slide the tray until the arrow lines up with the appropriate paper size. The guide clicks into place. • Slide the green side guides outward.
Printing on Specialty Media 3. Fan the paper to release sheets that are stuck together. 6280-015 4. Insert the paper into the tray. Note: Do not load the paper above the fill line indicated on the tray. Overloading the tray may cause jams. The following illustration indicates the maximum fill line for transparencies, labels, and glossy paper.
Printing on Specialty Media 5. If necessary, press the paper guides inward to fit the paper. Note: When the paper guides are adjusted correctly, there may be a small space between the paper and the guides. 6280-016 6. Insert the tray into the tray slot, and push the tray completely into the printer. 6280-017 7. On the control panel, select the glossy paper type: a. Select Menu. b. Select Tray Settings, and then press the OK button. c. Select Tray 2 or Tray 3 and then press the OK button. d.
Printing Custom Size or Long Paper Printing Custom Size or Long Paper This section explains how to print on custom size paper, such as long paper using the PCL print driver. Custom size paper can be loaded in each tray. The way to load custom size paper in the paper tray is the same as the one to load standard size paper. The way to load custom size paper in Tray 1 (MPT) is the same as the one to load standard size paper.
Printing Custom Size or Long Paper 5. Specify the length of the short edge and long edge under Settings For. You can specify the values either by entering them directly or using the Up Arrow and Down Arrow buttons. The length of the short edge cannot be longer than the long edge, even if it is within the specified range. The length of the long edge cannot be shorter than the short edge, even if it is within the specified range. 6.
Printing Custom Size or Long Paper Using the PostScript Driver The procedure to print on custom size paper using the PostScript print driver is as follows. 1. 2. 3. 4. 5. 6. 7. 8. 9. From the File menu, select Print. Select this printer as the printer to be used and click Preferences or Properties. Select the Paper/Output tab. From Paper Size, select Custom Page Size. Specify the length of the short edge and long edge under Custom Size Settings.
Printing Confidential Documents - Secure Print Printing Confidential Documents - Secure Print When the hard drive or additional memory is added, you can use the secure print feature. Note: The data stored in the RAM disk is erased when the printer is switched off. About Secure Print Secure Print is a feature that allows you to assign a password to a print job from the computer, send it to the printer for temporarily storing, and start printing the data from the control panel.
Printing Confidential Documents - Secure Print 9. If you want the printer to automatically name the document using a time stamp, in the Retrieve Document Name field, select Use Existing Name. 10. Click OK twice to accept the Secure Print settings, and then click Print to send the job. Now follow the instructions in Printing from the Control Panel, below, to continue printing the job. Printing from the Control Panel This section explains the procedure to print data stored in the printer by Secure Print.
Print After Checking Printing Result - Proof Print Print After Checking Printing Result - Proof Print When the hard drive or additional memory is added, you can use the proof print feature. Note: The data stored in the RAM disk is erased when the printer is switched off.
Print After Checking Printing Result - Proof Print Printing from the Control Panel This section explains the procedure to print and delete data stored in the printer by Proof Print. 1. On the control panel, press the Back Arrow button to display the Walk-Up Features menu. 2. Select Proof Print, and then press the OK button. 3. Select your user name, and then press the OK button. 4.
Using the Control Panel Menus This chapter includes: • • • Control Panel Menus on page 91 Description of Menu Items on page 93 Menu List on page 105 Phaser® 6280 Printer 90 5
Control Panel Menus Control Panel Menus This section includes: • • Menu Configuration on page 91 Changing Menu Settings on page 92 Menu Configuration The menus that can be accessed from the control panel are as follows: Menu Content Information Pages Use the Information Pages menu to print various types of reports and lists. Admin Menu • Network Setup Use this menu to configure the network settings for the printer. • USB Setup Use this menu to configure the USB interface.
Control Panel Menus Changing Menu Settings Changing the Power Saver Time In this example, you set the transitional time to the Power Saver Mode. 1. To display the menu screen, press the Menu button at the print screen. 2. Press the Up Arrow or Down Arrow button until Admin Menu is displayed, and then press the Forward Arrow or OK button. 3. Press the Up Arrow or Down Arrow button until System Setup is displayed, and then press the Forward Arrow or OK button. 4.
Description of Menu Items Description of Menu Items This section includes: • • • • Tray Settings on page 93 Information Pages on page 95 Billing Meters on page 96 Admin Menu on page 96 Tray Settings There are three submenus under the Tray Settings menu: Tray 1 (MPT), Tray 2, and Tray 3. You can set paper size and paper type for each tray under these menus. (Display Pop-up and MPT Mode can only be set for Tray 1 (MPT).) Tray 3 is displayed only when the optional sheet feeder is installed.
Description of Menu Items Settings Exclusive to Tray 1 (MPT) Item Description Display Popup Specifies whether or not to display the message that prompts you to set the paper size and type every time you load paper in the Tray 1 (MPT). When you select On, the message that prompts you to set the paper size and type is displayed.The default is Off. MPT Mode Specifies the way to set the paper type and size settings to be loaded in Tray 1 (MPT).
Description of Menu Items Information Pages Prints various types of reports and lists. • • The information pages are printed on A4 size paper. Load A4 size paper into the tray. For the procedure for printing information pages, refer to Printing Information Pages on page 95. Reports Description Menu Map Prints a map of the control panel menus. Demo Page You can print a sample of the document to check the printer’s performance.
Description of Menu Items Billing Meters Displays the number of processed print jobs on the control panel. The meter is divided according to the color modes. Item Description Color Impressions Displays the total number of pages printed in color. Black Impressions Displays the total number of pages printed in black/white. Total Impressions Displays the total number of pages printed.
Description of Menu Items Network Setup Specifies printer settings affecting jobs sent to the printer through a network port. • • The settings in the Network Setup menu cannot be set when entering this menu during printing. You need to restart the printer to activate the new settings. After making the settings, turn off the printer and then turn it on again. Item Description Ethernet Specifies the communication speed and the modes of Ethernet.
Description of Menu Items USB Setup Use USB Setup for setting the USB port’s status. Item Description Port Status Select either Enable or Disable. Adobe Protocol Specifies the PostScript communication protocol: Standard, BCP, TBCP, Binary, or Auto. System Setup System Setup menu is used to make the printer operation settings, such as for alarm and power saver mode. Item Description PowerSaver Timer Specify the transitional time to Power Saver between 5 and 60 minutes in increments of 1 minute.
Description of Menu Items Item Description Auto Log Print Specifies whether to automatically print information about the printed data that has been processed in the printer (Job History Report). Print ID Print Text Banner Sheet • Off (default) Select this if you do not want to print the Job History Report automatically even if the number of print jobs exceeds 22. • On Automatically prints a report when the number of print jobs reaches 22. • You cannot set this during printing.
Description of Menu Items Item Description RAM Disk Allocates memory to the RAM Disk file system for the secure print, collating jobs, and Sample print features. • Enable Allocates memory for using the secure print and proof print features. • Disable (default) Does not allocate memory for using the secure print and proof print features. This item is displayed when at least 256 MB of memory are added.
Description of Menu Items Maintenance Mode Use this menu to initialize the NVM, or to adjust the configurations for each type of paper. Item Description FW Version Displays the current firmware version. Auto Regi Adjust Adjust the color registration automatically. Selecting On adjusts the color registration automatically. The default is On. Adjust ColorRegi Correct the color registration manually. For details, refer to Color Registration on page 111. • Auto Adjust Correct the color registration.
Description of Menu Items PCL Setup Specifies the settings for the PCL. Item Description Paper Tray Specifies the paper tray to be used for printing. Paper Size • Auto (default) The tray is selected automatically when print data is sent. • Tray 1 (MPT) • Tray 2 • Tray 3 Specifies the paper size to be printed. • A4 • B5 • A5 • 8.5x11 • 8.5x13 • 8.5x14 • 7.25x10.
Description of Menu Items Item Description Image Enhance Selects whether to perform image enhancement. Image enhancement is a feature that makes the boundary line between black and white smoother to decrease jags and enhance the visual appearance. The default is On. Hex Dump Specifies whether to print the data sent from a computer in the ASCII code corresponding to the hexadecimal notation format in order to check the data contents. The default is Disable.
Description of Menu Items Control Panel Specifies whether to limit menu operations with a password to avoid changing the printer settings by accident. Item Description Panel Lock Specifies whether to limit the menu operations with a password. Selecting On requires the operator to enter the password. If On is set, then you must enter the password to use the Admin Menu. The default is Off.
Menu List Menu List The Menu Map helps you navigate the control panel menus. To print the Menu Map: 1. On the control panel, press the Menu button, select Information Pgs, and then press the OK button. 2. Select Menu Map, and then press the OK button to print. Note: Print the Menu Map to see other information pages available for printing.
6 Print Quality This chapter includes: • • Print-Quality Problems on page 107 Color Registration on page 111 Phaser® 6280 Printer 106
Print-Quality Problems Print-Quality Problems When the print quality is poor, select the closest symptom from the following table to correct the problem. If the print quality does not improve after carrying out the appropriate action, contact Xerox Customer Support or your reseller. Note: To enhance print quality, print cartridges for many models of equipment have been designed to cease functioning at a predetermined point.
Print-Quality Problems Symptom Reason/Action Stray black dots or white areas (drop outs) The paper is outside the recommended specification range. Replace the paper with a recommended size and type, and confirm that your control panel settings are correct. See About Paper on page 48. The transfer unit is old or damaged. Replace the transfer unit. The print cartridges are not Xerox print cartridges. Vertical black or color streaks • Check the condition of the print cartridge, and replace as necessary.
Print-Quality Problems Symptom Reason/Action Toner smears when rubbed The paper is damp. Replace the paper. See About Paper on page 48. The paper is outside the recommended specification range. Replace the paper with a recommend size and type, and confirm that your print driver settings are correct. See About Paper on page 48. The print cartridges are not Xerox print cartridges. Verify that the print cartridges (C/M/Y/K) meet specifications, and replace if necessary. The fuser is old or damaged.
Print-Quality Problems Symptom Reason/Action Partial blanks, creased paper, or blotted printing The paper is damp. Replace the paper. The paper is outside the recommended specification range. Replace the paper with a recommended size and type. See About Paper on page 48. The transfer unit, or fuser, is not installed correctly. Reinstall the transfer unit and/or fuser. The print cartridges are not Xerox print cartridges.
Color Registration Color Registration Color registration can be adjusted by the printer automatically, or you can manually adjust it. Color registration should be adjusted any time the printer is moved. For more information, see Checking Page Counts on page 149. Automatic Color Registration Adjustment Use the following procedure to perform automatic color registration adjustment. Note: An automatic color registration adjustment is performed every time a new print cartridge is installed. 1.
Color Registration Determining Values From the lines to the right of the Y (yellow), M (magenta), and C (cyan) pattern, find the values of the straightest lines. When “0” is the value nearest the straightest line, you do not need to adjust the color registration. When the value is not “0”, follow the procedure outlined in “Entering Values”. Note: You can also use the densest colors of the grid to find the straightest lines. The colors printed at the highest density are those next to the straightest lines.
Color Registration Enabling/Disabling Automatic Color Registration Use the following procedure to enable/disable automatic color registration when a new print cartridge is installed. 1. Press the Menu button to display the Menu screen. 2. Press the Up Arrow or Down Arrow button until Admin Menu is displayed, and then press the Forward Arrow or OK button. 3. Press the Up Arrow or Down Arrow button until Maintenance Mode is displayed, and then press the Forward Arrow or OK button. 4.
Run Black Run Black When a color laser printer runs out of toner, users are typically unable to print until a new toner cartridge is installed. When a Phaser 6280 runs out of cyan, magenta, or yellow toner it can still print in black and white. This feature is known as “Run Black.” To activate Run Black mode if a color toner runs out in the middle of a print job: 1. 2. 3. 4. Cancel the job. Click File > Print > Preferences or Properties.
Troubleshooting 7 This chapter includes: • • • • Paper Jams on page 116 Problems With the Printer on page 131 Control Panel Error Messages on page 135 Getting Help on page 139 See also: Troubleshooting video tutorials at www.xerox.
Paper Jams Paper Jams This section includes: • • • • • • • Preventing and Clearing Paper Jams on page 116 Paper Jams in Tray 1 (MPT) on page 117 Paper Jams in the Paper Tray on page 120 Paper Jams at the Fuser on page 123 When Long Paper Jams on page 124 Paper Jams at the Duplex Unit on page 125 Paper Jams in the Optional Sheet Feeder on page 127 See also: User Safety on page 8 Preventing and Clearing Paper Jams To reduce the occurrence of paper jams, follow the guidelines and instructions in Printing B
Paper Jams Paper Jams in Tray 1 (MPT) Follow this procedure to remove paper jammed in Tray 1 (MPT). 1. Pull the jammed paper out of Tray 1 (MPT), and remove any remaining paper from the tray. 6280-021 2. Close Tray 1 (MPT). 3. Push the button and open the front cover. 6280-022 Warning: Some components inside the printer, such as the fuser and surrounding area, are hot and can cause burns.
Paper Jams 4. Carefully remove any jammed paper in the printer. Confirm that there are no scraps of paper left inside. 6280-023 Caution: Prolonged exposure to light may damage the print cartridge. 5. Close the front cover. 6. Remove the tray from the printer.
Paper Jams 7. Carefully pull out any jammed paper remaining inside the printer. 6280-025 8. Insert the tray into the printer and push until it stops. 6280-017 Caution: Do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer.
Paper Jams Paper Jams in the Paper Tray Follow the procedure below to remove paper jammed in the paper tray. 1. Gently remove the tray from the printer. 6280-024 2. Remove all the jammed and/or creased paper from the tray.
Paper Jams 3. If there is jammed paper remaining inside the printer, pull it out carefully to avoid tearing it. 6280-036 4. Press the button and open the front cover. Remove any scraps of paper remaining inside the printer. 6280-022 Caution: Prolonged exposure to light may damage the print cartridge. Warning: Some components inside the printer, such as the fuser and surrounding area, are hot and can cause burns.
Paper Jams 5. Close the front cover. 6280-027 6. Insert the tray into the printer, and push until it stops. 6280-017 Caution: Do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer.
Paper Jams Paper Jams at the Fuser 1. Press the button and open the front cover. 6280-022 2. Lift the levers at both ends of the fuser (1), and remove the jammed paper (2). If the paper is torn, remove any scraps of paper remaining inside the printer. Warning: Some components inside the printer, such as the fuser and surrounding area, are hot and can cause burns. 6280-028 Caution: Prolonged exposure to light may damage the print cartridge.
Paper Jams 3. Open the cover of the fuser and remove the jammed paper. 6280-029 4. Close the front cover. 6280-027 When Long Paper Jams When long paper (longer than 356 mm) jams inside the printer, cut the paper as needed, then remove it in the proper way depending on the place that the paper jam occurs. Caution: If it is difficult to open the front cover, do not force it. Turn the power off immediately. Refer to the Xerox Support website, www.xerox.com/office/6280support, for assistance.
Paper Jams Paper Jams at the Duplex Unit 1. Push the button and open the front cover. 6280-022 Warning: Some components inside the printer, such as the fuser and surrounding area, are hot and can cause burns. 2. Carefully pull out the jammed paper from the duplex unit. If jammed paper cannot be found, go to the next step. 6280-031 Caution: Prolonged exposure to light may damage the print cartridge.
Paper Jams 3. Hold the knobs of the transfer unit as shown in the following illustration and open the unit fully. 6280-032 4. Remove the jammed paper. Confirm that there are no scraps of paper left inside the transfer belt unit. 6280-033 5. Close the transfer belt unit.
Paper Jams 6. Close the front cover. 6280-027 Paper Jams in the Optional Sheet Feeder 1. Open the trays until you find the jammed paper. 6280-034 Note: Paper jammed in the lower tray can block the trays above it, preventing you from opening them. Look for the jammed paper sequentially, starting with the lowest tray.
Paper Jams 2. Remove all jammed and/or creased paper from the tray. 6280-035 3. Pull the jammed paper out carefully to avoid tearing it. If the paper is torn, confirm that there are no scraps of paper remaining inside the printer.
Paper Jams 4. Push the button and open the front cover. Confirm that there are no scraps of paper remaining inside the printer. 6280-037 Caution: Prolonged exposure to light may damage the print cartridge. Warning: Some components inside the printer, such as the fuser and surrounding area, are hot and can cause burns. 5. Close the front cover.
Paper Jams 6. Insert the trays into the printer. Push the trays in until they stop. 6280-039 Caution: Do not use excessive force on the tray. Doing so could damage the tray or the inside of the printer.
Problems With the Printer Problems With the Printer If you encounter a problem with your printer, use the following table to troubleshoot and fix the problem. For additional troubleshooting information, see Getting Help on page 139. Warning: Never open or remove printer covers that are secured with screws unless specifically instructed in the manual. A high voltage component can cause electric shock. Do not try to alter the printer configuration, or modify any parts.
Problems With the Printer Symptom Reason/Action Error indicator is on Is there an error message displayed on the control panel? Check the displayed message and correct the error. Error indicator is blinking An error that you cannot correct by yourself has occurred. Record the displayed error message or error code, turn off the power, pull out the power plug from the outlet. Refer to the Xerox Support website, www.xerox.com/office/6280support.
Problems With the Printer Symptom Reason/Action Unusual noises The printer is not level. Reposition the printer on a flat, stable surface. The paper tray is not inserted properly. Push the paper tray completely into the printer. There is a foreign object inside the printer. Turn off the printer and remove the foreign object. Refer to the Xerox Support website, www.xerox.com/office/6280support, for assistance.
Problems With the Printer Enabling Options If your options are not working, do the following to enable the options: PostScript Driver 1. To start, do the following: • Windows 2000-XP: Click Start > Settings > Printers and Faxes. • Windows Vista: Click Start > Printers. Right-click the printer and select Properties. 2. Click the Device Settings tab. 3. Under Installable Options, select Available for the option that you want to enable. 4. Click the OK button. PCL Driver 1.
Control Panel Error Messages Control Panel Error Messages This section describes the messages displayed on the control panel. Messages About Supplies Message Condition/Reason/Action 010-351 Replace Fuser Time to replace the fuser. 010-359 Fuser CRUM Error The fuser is not installed correctly or is not working correctly due to damage or malfunction. Reinstall the fuser. 010-317 Insert Fuser The fuser is not installed.
Control Panel Error Messages Messages About the Printer and Other Items Message Condition/Reason/Action Over Heat Please Wait / Error 042-700 Please Wait The printer’s internal temperature is too high. Tray Missing 024-946 / Tray Missing Insert Tray 2 Tray 2 is pulled out. Push Tray 2 into the correct position. Tray Missing 024-947 / Tray Missing Insert Tray 3 Tray 3 is pulled out. Push Tray 3 into the correct position.
Control Panel Error Messages Message Condition/Reason/Action Out of Memory Press OK Button Error 016-718 The printer memory is full and cannot continue processing the current print job. Press the OK button to clear the message, cancel the current print job, and conduct the next print job, if any. Press the Cancel button to cancel the print job. Press the Left Arrow button to open the Walk-Up Features menu and delete the job being held.
Control Panel Error Messages Message Condition/Reason/Action Duplexer Error Restart Printer Error 072-215 The Duplex Unit (optional) is not installed correctly or is not working correctly due to damage or malfunction. RAM Error Restart Printer Error 116-316 Additional memory (optional) is not installed correctly or is not working correctly due to damage or malfunction. RAM Error Restart Printer Error 116-320 An unsupported additional memory (optional) is installed.
Getting Help Getting Help This section includes: • • • • Control Panel Messages on page 139 PrintingScout Alerts on page 139 Online Support Assistant on page 139 Web Links on page 140 Xerox provides several automatic diagnostic tools to help you produce and maintain print quality. Control Panel Messages The control panel provides you with information and troubleshooting help. When an error or warning condition occurs, the control panel displays a message informing you of the problem.
Getting Help Web Links Xerox provides several websites that offer additional help on your Phaser 6280 printer. A set of Xerox links is installed in your web browser’s Favorites folder when you install the Xerox printer drivers on your computer. Resource Link Technical support information for your printer, includes online Technical Support, Recommended Media List, Online Support Assistant, driver downloads, documentation, video tutorials, and much more: www.xerox.
8 Maintenance This chapter includes: • • • • • Cleaning the Printer on page 142 Ordering Supplies on page 143 Managing the Printer on page 145 Checking Page Counts on page 149 Moving the Printer on page 150 See also: Small Business Resource Center at www.office.xerox.
Cleaning the Printer Cleaning the Printer This section describes how to clean the printer in order to maintain it in good condition and print clean printouts all the time. Warning: Be sure to turn off and unplug the printer before accessing the interior of the printer for cleaning, maintenance, or fault clearance. Access to a live printer’s interior can cause electric shock. Cleaning the Exterior Clean the exterior of the printer about once a month. Wipe the parts with a wet but wellwrung soft cloth.
Ordering Supplies Ordering Supplies This section includes: • • • • Consumables on page 143 Routine Maintenance Items on page 143 When to Order Supplies on page 143 Recycling Supplies on page 144 Certain consumables and routine maintenance items need to be ordered occasionally. Each supply includes installation instructions.
Ordering Supplies To order supplies, contact your local reseller or go to the Xerox Supplies website at www.xerox.com/office/6280supplies. Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada.
Managing the Printer Managing the Printer This section includes: • • • Checking/Managing the Printer with CentreWare IS on page 145 Checking Printer Status with PrintingScout on page 145 Checking Printer Status Through E-mail on page 146 Checking/Managing the Printer with CentreWare IS When the printer is installed in a TCP/IP environment, you can check printer status and configure settings using a web browser on a network computer.
Managing the Printer If the PrintingScout icon is not displayed on the task bar, open PrintingScout from the Start menu: 1. From the Start menu, select Programs, then Xerox Office Printing, then PrintingScout, and then Activate PrintingScout. 2. The Select Printer screen appears. For details about the functions of PrintingScout, refer to the Online Help.
Managing the Printer Item Item to be configured Description Protocol Settings > E-mail Printer’s E-mail Address, Select appropriate settings for sending and receiving e-mail.
Managing the Printer Commands That Can Be Used in E-mail Text Use each command according to the following rules. • • • Prefix all commands with “#”, and specify the #Password command at the top of the e-mail. Command lines without “#” are ignored. Write one command on each line and separate each command and parameter with a space or a tab. When the same command is written two or more times in one e-mail, the second and subsequent commands are ignored.
Checking Page Counts Checking Page Counts The total number of printed pages can be checked at the control panel. Three meters are available: Total Impressions, Color Impressions, and Black Impressions. The billing meter counts the number of pages printed properly. Single side print (including N-up) is counted as one impression, and 2-sided print (including N-up) is counted as two. During duplex printing, if an error occurs after one side is printed properly, it is counted as one.
Moving the Printer Moving the Printer Carry out the following procedure when moving the printer. To view precautions and guidelines for safely moving your printer, see User Safety on page 8. The printer, configured with the optional accessories, paper trays, and consumables, weighs 24.5 kg (54 lb.). When moving the equipment, make sure that there are two or more persons carrying it. When lifting the printer, be sure to observe the following points.
Moving the Printer 1. Turn off the printer. 6280-007 2. Disconnect the power cord, interface cable, and any other cables. 6280-041 Warning: To prevent electric shock, never touch the power plug with wet hands. When removing the power cord, make sure that you pull the plug and not the cord. Pulling the cord can damage it, which can lead to fire or electrical shock.
Moving the Printer 3. Remove any paper in the output tray and return the paper stopper to its original position. 6280-042 4. Remove any paper in the Tray 1 (MPT), and then close the front cover. Keep the paper wrapped and away from humidity and dirt.
Moving the Printer 5. Pull out the paper tray from the printer and remove any paper in the tray, and then reinstall the tray. Keep the paper wrapped and away from humidity and dirt. 6280-024 6. Lift the printer and move it gently. Note: If the printer is to be moved over a long distance, the print cartridges should be removed to prevent toner from spilling and the printer should be packed inside a box. 6280-044 7. After transporting the printer, adjust the color registration before using it.
Index Numerics 2-sided printing, 66 automatic, 66 binding edge options, 67 selecting, 67 A AutoIP manually setting the printer’s IP address, 37 setting the printer’s IP address dynamically, 36 automatic 2-sided printing, 66 available printer drivers, 39 B billing meters, 96 total printed pages, 149 binding edge printing options, 67 C caution symbols, 13 CentreWare IS changing or modifying the printer’s IP address, 38 checking status, 28 enabling DHCP, 36 managing printer, 145 online help for, 145 setting
Index printing from Tray 1 (MPT), 84 supported for Tray 1 (MPT), 83 D DHCP enabled by default on Phaser printers, 36 enabling on the control panel, 36 enabling with CentreWare IS, 36 manually setting the printer’s IP address, 37 setting the printer’s IP address dynamically, 36 drivers available, 39 description, 39 installing, 39 Macintosh, 39 Macintosh OS X version 10.3, 41 Macintosh OS X version 10.
Index Mac OS X, version 10.
Index 550-sheet feeder, 24 duplex unit, 24 enabling, 134 memory, 24 multi-protocol card, 24 printer, 24 printing, 60 ordering supplies, 143 P paper custom sizes, 83 damaging to the printer, 48 envelopes, 70 glossy, 78 labels, 73 loading in the paper trays, 53 long paper, 83 printing on specialty media, 68 setting sizes, 52 setting trays, 51 setting types, 51 storage guidelines, 48 supported, 46 transparencies, 68 types, 46 unacceptable media types, 48 usage guidelines, 46 paper tray settings, 29 PCL, 39 Po
Index Macintosh, 63 selecting, 61, 63 Windows, 61 Output Options tab, 61 Paper Quality tab, 61 safety guidelines, 11 selecting 2-sided, 67 selecting individual job printing options Macintosh, 63 Windows, 61 selecting options, 60 selecting printing preferences (Windows), 60 transparencies, 68 with PCL driver, 70 with PostScript driver, 69 two-sided pages, 66 printing confidential document secure print, 86 PrintingScout alerts, 139 printer status, 145 proof print, 88 recycling supplies, 144 registering your
Index website resources, 140 Tray 1 (MPT) loading paper, 53 printing custom size paper, 84 printing envelopes, 72 printing glossy paper, 78 printing labels, 73 printing transparencies, 69 settings, 94 trays additional, 24 common settings, 93 options, 24 Trays 2-3 loading paper, 56 printing glossy paper, 80 printing labels, 75 troubleshooting technical support, 30 turning off the printer, 12 two-sided printing, 66 automatic, 66 binding edge options, 67 selecting, 67 U unacceptable paper and media, 48 usage
