About the User Guide This User Guide provides information you need for setting up your printer. It also provides all of the detailed instructions for using your printer and information for maintaining and troubleshooting the printer. The Software User Guide which is the second section of this guide provides information you need for installing the supplied software and using its features. This manual is provided for information purposes only.
CONTENTS Chapter 1: INTRODUCTION Special Features .................................................. Printer Driver Features ......................................... Printer Components ............................................. Understanding the Control Panel ............................ On Line/Error() and Toner Save() LEDs .............. Cancel() button .............................................. Chapter 2: 1.2 1.3 1.4 1.6 1.6 1.7 SETTING UP YOUR PRINTER Unpacking .............................
Maintaining the Toner Cartridge ............................. 4.2 Redistributing Toner ........................................ 4.3 Replacing the Toner Cartridge .......................... 4.5 Using the Toner Save Mode ................................... Cleaning the Printer ............................................. Cleaning the Outside ....................................... Cleaning the Inside ......................................... 4.5 4.6 4.6 4.6 Consumables and Replacement Parts ...............
Important Precautions and Safety Information When using this machine, these basic safety precautions should always be followed to reduce risk of fire, electric shock, and injury to people: 1 Read and understand all instructions. 2 Use common sense whenever operating electrical appliances. 3 Follow all warnings and instructions marked on the machine and in the literature accompanying the machine. 4 If an operating instruction appears to conflict with safety information, heed the safety information.
13 Unplug the machine from the PC and AC wall outlet, and refer servicing to qualified service personnel under the following conditions: •When any part of the power cord, plug, or connecting cable is damaged or frayed. •If liquid has been spilled into the machine. •If the machine has been exposed to rain or water. •If the machine does not operate properly after instructions have been followed. •If the machine has been dropped, or the cabinet appears damaged.
Environmental and Safety Consideration Laser Safety Statement The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere, is certified as a Class I laser product conforming to the requirements of IEC 825. Class I laser products are not considered to be hazardous.
Ozone Safety During normal operation, this machine produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area. If you need additional information about ozone, please contact your nearest Xerox dealer. Power Saver This printer contains advanced energy conservation technology that reduces power consumption when it is not in active use.
Radio Frequency Emissions FCC regulations This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: • This device may not cause harmful interference, and • This device must accept any interference received, including interference that may cause undesired operation. This device has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Declaration of Conformity (European Countries) Approvals and Certifications The CE marking applied to this product symbolizes Xerox Corporation. Declaration of Conformity with the following applicable 93/68/EEC Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 73/23/EEC Approximation of the laws of the member states related to low voltage equipment.
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1 Introduction Congratulations on the purchase of your Printer! This chapter includes: • Special Features • Printer Driver Features • Printer Components • Understanding the Control Panel
Special Features Your new printer is equipped with special features that improve the print quality, giving you a competitive edge. You can: Print with excellent quality and high speed • You can print at 600 dots per inch (dpi). • Up to 16 ppm in A4 (17 ppm in Letter). Handle paper flexibly • Standard 150-sheet tray supports various sizes and types of paper. • 50-sheet output tray supports convenient access.
Printer Driver Features Your printer drivers will support the following standard features: • Paper source selection • Paper size, orientation and media type • number of copies Table below lists a general overview of features supported by your printer drivers.
Printer Components Front View Output support Paper output tray Top cover (Face down) Control panel Paper input tray Rear guide 1.
Rear View 1 USB port Power switch Power receptacle INTRODUCTION 1.
Understanding the Control Panel On Line/Error( LEDs LED ) and Toner Save( Description If the lights green, the printer is ready to print. If the lights red, the printer is experiencing an error, such as jammed paper, no paper, the open top or front cover, or the empty toner cartridge. See “Troubleshooting Error Messages” on page 5.17. If you press the data, the button while the printer is receiving LED blinks red to cancel printing.
LED Description 1 If you press the button in Ready mode, this LED is on and the Toner Save mode is enabled. If you press this button once again, this LED is off and the Toner Save mode is disabled. If the and LEDs blink, your system has some problems. To solve the problem, see “Troubleshooting Error Messages” on page 5.17 Cancel( Function ) button Description Printing demo page In Ready mode, press and hold this button for about 2 seconds until all LEDs blink slowly, and release.
2 Setting Up Your Printer This chapter provides step by step information on setting up your printer.
Unpacking 1 Remove the printer and all accessories from the packing carton. Make sure that the printer has been packed with the following items: 2 Toner Cartridge Power Cord CD-ROM Quick Install Guide USB Cable Notes: • If any items are missing or damaged, notify your dealer immediately. • Components may differ from one country to another. • The appearance of the power cord is differ depending on the country.
2 Carefully remove all of packing tape from the printer. Tape Selecting a Location Select a level, stable place with adequate space for air circulation. Allow extra space for opening cover and tray. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. See the image below for clearance space. Do not place the printer close to the edge of your desk or table! Clearance Space •Front: 482.
Installing the Toner Cartridge 1 Grasp the front cover and pull it toward you to open. 2 Note: Because the printer is very light, it may be moved when you use it; for example, when opening/closing the tray or installing/ removing the toner cartridge. Be careful not to move the printer. 2 Remove the toner cartridge from its bag and remove the paper protecting the cartridge by pulling the packing tape. SETTING UP YOUR PRINTER 2.
3 Gently roll the cartridge 5 or 6 times to distribute the toner. Thoroughly rolling the cartridge will assure maximum copies per cartridge. Note: If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric. Cautions: • To prevent damage, do not expose the toner cartridge to light for more than few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes.
5 Unfold the toner cartridge handle and grasp it. Insert the cartridge in the printer until it snaps into place. 2 Note: Carefully insert or pull out the toner cartridge not to scratch against the printer. 6 Close the front cover. Make sure that the cover is securely closed. If the cover is not firmly closed, printing errors may occur when you print.
Loading Paper You can load approximately 150 sheets of paper in the tray. 1 Grasp the paper input tray and pull it toward you to open. Pinch the rear guide and pull it out to extend the tray. Note: Because the printer is very light, it may be moved when you use it; for example, when opening/closing the tray or installing/ removing the toner cartridge. Be careful not to move the printer. 2 Prepare a stack of paper for loading by flexing or fanning them back and forth.
3 Load paper with the print side facing up. 2 Make sure that all four corners are flat in the tray. 4 Pay attention not to overload paper. Paper overloading may cause paper jams. 5 Pinch the rear guide to adjust for the paper length and pinch the side guide and slide it to the left flush against the paper. Notes: • Do not push the width guide far enough to cause the material to warp. • If you do not adjust the width guide, it may cause paper jam. SETTING UP YOUR PRINTER 2.
Connecting a Printer Cable To print from your computer, you need to connect your printer to your computer with a Universal Serial Bus (USB) cable. Note: Connecting the printer to the USB port of the computer requires a certified USB cable. 1 Make sure that both the printer and the computer are turned off. 2 Plug the USB printer cable into the connector on the back of the printer. To the USB port on your computer 3 Connect the other end of the cable to the USB port on your computer.
Turning the Printer on 1 Plug the power cord into the power receptacle on the back of the printer. 2 Plug the other end into a properly grounded AC outlet and turn on the printer using the power switch. 2 1 To the AC outlet Cautions: • The fusing area at the rear portion of the inside of your printer is hot when powered. Be careful not to be burned when accessing this area. • Do not disassemble the printer when it is powered. Doing so may give you an electric shock. SETTING UP YOUR PRINTER 2.
Printing a Demo Page Print a demo page to make sure that the printer is operating correctly. 1 Press and hold down the button on the control panel for about 2 seconds to print a demo page. 2 The Demo page shows the printer’s current configuration. 2.
Installing Printer Software You must install software using the supplied CD-ROM after you have set up your machine and connected it to your computer. For details, see Software User Guide. Printer driver for Windows Use this driver to take full advantage of your printer’s features. For details, see Software User Guide. System Requirements Your machine supports following operating system. • Windows 98/Me/2000/XP - The following table shows Windows requirements.
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3 Using Print Materials This chapter will help you understand types of paper you can use with this printer and how to properly load paper in the tray for the best print quality.
Choosing Paper and Other Materials You can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies and so on. See “Paper Specifications” on page 6.3. To get the best possible print quality, use only high-quality copier-grade paper. When you choose print materials, consider the followings: • Desired outcome: The paper you choose should be appropriate for the project. • Size: You can use any size paper that fits easily within the paper adjusters of the paper feeder.
Type and Capacities Paper Type Capacitya Plain paper 150 Envelopesb 1 Labelsb 1 Transparency filmsb 1 Card stocksb 1 a. Maximum capacity may be reduced depending on the paper thickness. b. If you load more than one sheet, paper jams will occur. You must load only one sheet at a time in the tray.
• For envelopes: - Use only well-constructed envelopes with sharp, well creased folds. - Do not use envelopes with clasps and snaps. - Do not use envelopes with windows, coated lining, selfadhesive seals, or other synthetic materials. - Do not use damaged or poorly made envelopes. - Only use envelopes recommended for laser printers. Before loading envelopes in the tray, make sure that they are undamaged and are not stuck together. - Do not feed stamped envelopes.
• For Card Stock or Custom-sized materials: - Postcards, 3.5 by 5.83 in.(index) cards and other customsized materials can be printed with this printer. The minimum size is 76 by 127mm(3.0 by 5.0 in.) and the maximum size is 216 by 356mm(8.5 by 14 in.) - Always insert the short-edge into the Manual Feed first. If you want to print in landscape mode, make this selection through your software. Inserting paper long-edge first may cause a paper jam. - Do not print on media smaller than 76mm (3.0 in.
Verifying the Output Location The printer has the paper output tray that collects paper facedown, in correct order. Notes: • If you continuously print many pages, the surface of the output tray may become hot. Be careful not to touch the surface, and especially keep children away from the surface. • The front output tray can hold up to 50 sheets of paper. Remove the pages so that the tray is not overloaded. Loading Paper Proper paper loading helps prevent paper jams and ensure trouble-free printing.
Using Manual Feed Mode If you select Manual Feed in the Source option, you can manually load paper in the tray. Manually loading paper can be helpful when you want to check the print quality after each page is printed. If you experience a paper jam from the tray, load one sheet of paper at a time into the tray. 1 Load the print material in the tray with the print side up. Adjust the paper guide against the print material without bending the paper.
Printing on Special Materials 1 Open the paper input tray. 2 Load the print material in the paper input tray. Do not mix types. See the following directions to load each type of print material. •Load the envelopes in the tray with the flap side down. The stamp area is on the left side and the end of the envelope with the stamp area enters the printer first and center of the tray. Cautions: If you print 20 envelopes in succession, the surface of the top cover may become hot. Please exercise caution.
•Load transparencies in the tray with print side up, and the top with the adhesive strip going first. 3 Notes: • To prevent transparencies from sticking to each other, do not let the printed sheets stack up as they are printed out. • Place transparencies on a flat surface after removing them from the printer. • Do not use transparencies that are separating from the backing sheet. •Load card stock with print side up, short edge first and center of the tray.
3 Adjust the side guide to the edge of the material. 4 When you print on special material, you must select Manual Feed for Source from the software application, and then select the correct paper size and type. For details, see Software User Guide. 5 Press the button to start feeding. Canceling a Print Job There are two ways to cancel a print job. To stop a print job from the Control Panel Press the button on the control panel.
To stop a print job from the Printers folder 1 From the windows Start menu, select Settings. 2 Select Printers to open the Printers window, and doubleclick the your printer icon. 3 From the Document menu, select Cancel Printing (Windows 98/Me) or Cancel (Windows 2000/XP). In Manual Feed mode, you can’t cancel a print job by pressing the button. To cancel a print job in Manual Feed mode: 1 Turn the printer off. 2 Double-click the icon at right bottom of the window.
4 Maintaining Your Printer This chapter provides suggestions for maintaining the toner cartridge and the printer.
Maintaining the Toner Cartridge Toner cartridge storage To get the maximum results from the toner cartridge, keep the following guidelines in mind. • Do not remove the toner cartridge from its package until ready for use. • Do not refill the toner cartridge. The printer warranty does not cover damage caused by using a refilled cartridge. • Store toner cartridges in the same environment as the printer. • To prevent damage to the toner cartridge, do not expose it to light for more than few minute.
Redistributing Toner When toner is low, faded or light areas may appear on a printed page. You may be able to temporarily improve the print quality by redistributing the toner. The following procedures may allow you to finish the current print job before replacing the toner cartridge. 1 Open the front cover. 2 Pull the toner cartridge out and remove it from the printer. Cautions: • Avoid reaching too far into the printer. The fusing area may be hot.
3 Gently shake the toner cartridge from side to side five or six times to redistribute the toner. Note: If the toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric. 4 Reinsert the toner cartridge into the printer. Ensure that the toner cartridge snaps into place. 4 5 Close the front cover. Make sure that the cover is securely closed. If it is not firmly closed, printing errors may occur when you print. MAINTAINING YOUR PRINTER 4.
Replacing the Toner Cartridge If the print remains light after redistributing toner (see page 4.3), replace the toner cartridge. Remove the old cartridge and install a new toner cartridge. See “Installing the Toner Cartridge” on page 2.4. Using the Toner Save Mode The Toner Save mode allows the printer to use less toner on each page. Selecting this option will extend the life of your toner cartridge and reduce your cost per page, but will reduce print quality.
Cleaning the Printer To maintain the print quality, follow the cleaning procedures below each time the toner cartridge is replaced or if print quality problems occur. Note: While cleaning the inside of the printer, be careful not to touch the transfer roller (located underneath the toner cartridge). Oil from your fingers can cause print quality problems.
3 Pull the toner cartridge out and remove it from the printer.. 4 With a dry, lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity. Note: To prevent damage to the toner cartridge, do not expose it to light for more than few minute. Cover it with a piece of paper, if necessary. Also, do not touch the black transfer roller inside the printer.
6 Reinsert the toner cartridge and close the cover. Make sure that the cover is securely closed. If it is not firmly closed, printing errors may occur when you print. 7 Plug in the power cord, and turn the printer on. 4 MAINTAINING YOUR PRINTER 4.
Consumables and Replacement Parts From time to time, you will need to replace the roller and fuser unit to maintain top performance and avoid print quality problems and paper feed problems resulting from worn parts. The following items should be replaced after you have printed a specified number of pages. See the table below. Items Yield (Average) Transfer Roller Approx. 50,000 pages Pick-up Roller Approx. 50,000 pages Fuser Unit Approx.
5 Solving Problems This chapter provides helpful information for what to do if you encounter an error while using your printer.
Troubleshooting Checklist If the printer is not working properly, consult the following checklist. If the printer does not pass a step, follow the corresponding troubleshooting suggestions. Check Solution Check the power cord and the power switch. Check the power source by plugging into another outlet. Make sure that the In the Ready mode, the LED is on. Press and hold the button to print a demo page. LED lights green.
Solving General Printing Problems For problems with the operation of your printer, refer to the table for suggested solutions. Problem The Printer does not print. Possible Cause Solution The printer is not receiving power. Check the power cord connections. Check the power switch and the power source. The printer is not selected as the default printer. Select your printer in the printer folder in Windows as your default printer. Check the printer for the following: • The printer cover is not closed.
Problem Possible Cause The printer does not print. (continued) The printer driver may be incorrectly installed. Reinstall the printer driver; see Software User Guide. Try printing a demo page. The printer is malfunctioning. Check the LEDs on the control panel to determine if the printer is indicating a system error. Paper has not been loaded correctly. Remove paper from the tray and reload it correctly. There is too much paper in the tray. Remove excess paper from the tray.
Problem The printer prints, but the text is wrong, garbled, or incomplete. Pages print, but are blank. Possible Cause Solution The printer cable is loose or defective. Disconnect the printer cable and reconnect. Try a print job that you have already printed successfully. If possible, attach the cable and printer to another computer and try a print job that you know works. Finally, try a new printer cable. The wrong printer driver was selected.
Clearing Paper Jams Occasionally, paper can be jammed during a print job. Some of causes include: • The tray is overfilled. • The front cover has been opened during a print job. • Paper that does not meet paper specifications has been used. See “Paper Specifications” on page 6.3. • Paper that is outside of the supported size range has been used. See “Paper Specifications” on page 6.3. If a paper jam occurs, the LED on the control panel lights red. Find and remove the jammed paper.
In the Paper Exit Area Note: Paper jams in this area may result in loose toner on the page. If you get any toner on your clothes, wash them in cold water as hot water will set the toner into the fabric. 1 If the paper jams as it exits to the output tray and a long portion of the paper is visible, pull the paper straight out. 2 When you pull the jammed paper, if there is resistance and the paper does not move immediately, stop pulling. Continue with the next step. Open the top cover and the inner cover.
3 Loosen the paper if it is caught in the heat rollers. Then pull the paper gently out. 4 Close the inner cover and the top cover. Printing resumes automatically. Note: Failed pages will not reprint. Try printing the pages. 5.
In the Paper Feed Area 1 Remove any missfeed paper by pulling it out by the visible edge from the tray. Make sure that all of the paper is properly aligned in the tray. 2 Open and close the front or top cover to resume printing the document from failed pages. Around the Toner Cartridge 1 Open the front cover. 5 2 Pull the toner cartridge out and remove it from the printer. SOLVING PROBLEMS 5.
3 Gently pull the paper toward you. 4 Check that there is no other paper in the printer. 5 Reinstall the toner cartridge and close the front cover. Your printer resumes printing the document from failed pages. 5.
Tips for Avoiding Paper Jams By selecting the correct paper types, most paper jams can be avoided. If a paper jam occurs, follow the steps outlined in “Clearing Paper Jams” on page 5.6. • Follow the procedures in “Loading Paper” on page 2.7. Ensure that the adjustable guides are positioned correctly. • Do not overload the tray. • Do not remove the paper from the tray while printing. • Flex, fan and straighten the paper before loading. • Do not use creased, damp or highly curled paper.
Solving Print Quality Problems Problem Solution Light or faded print If a vertical white streak or faded area appears on the page: • The toner supply is low. You may be able to temporarily extend the toner cartridge life. See “Redistributing Toner” on page 4.3. If this does not improve the print quality, install a new toner cartridge. • The paper may not meet paper specifications (for example, the paper is too moist or too rough). See “Paper Specifications” on page 6.3.
Problem Vertical lines Solution If black vertical streaks appear on the page: • The drum inside the toner cartridge has probably been scratched. Install a new toner cartridge. If white vertical streaks appear on the page: • The surface of the LSU part inside the machine may be dirty. Clean the LSU. See “Cleaning the Inside” on page 4.6. Contact your service representative. Gray background If the amount of background shading becomes unacceptable, the procedures below may fix the problem.
Problem Solution Background scatter Background scatter results from bits of toner distributed on the printed page. • The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture. • If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams on the reverse side. Printing on seams can cause problems.
Problem Wrinkles or creases Solution • Ensure that the paper is loaded properly. • Check the paper type and quality. See “Paper Specifications” on page 6.3. • Turn over the stack of paper in the input tray. Also try rotating the paper 180° in the feeder. Back of printouts are dirty • The transfer roller may be dirty. See “Cleaning the Inside” on page 4.6. • Check for leaking toner. Clean the inside of the printer. Black pages • The toner cartridge may not be installed properly.
Problem Character Voids Solution Character voids are white areas within the parts of characters that should be solid black: • If you are using transparencies, try another type of transparency. Because of the composition of the transparency, some character voids are normal. • You may be printing on the wrong surface on the paper. Remove the paper and turn it around. • The paper may not meet paper specifications. See “Paper Specifications” on page 6.3.
Troubleshooting Error Messages When the printer experiences an error, the control panel will indicate an error message with the indicator lights. Find the light pattern below that matches the printer light pattern and follow the solutions to clear the error. LED status legend symbol for “light off” symbol for “light on” symbol for “light blinking” LED pattern Possible Problems and Solutions Your system has some problems. If this problem occurs, contact your service representative.
Common Windows Problems Problem Possible Cause and Solution “File in Use” message appears during installation. Exit all software applications. Remove all software from the StartUp Group, then restart Windows. Reinstall the printer software. “General Protection Fault”, “Exception OE”, “Spool32”, or “Illegal Operation” messages appear. Close all other applications, reboot Windows, and try printing again.
Common Linux Problems Problem Possible Cause and Solution I can’t change settings in the configuration tool. You need to have administrator privileges to be able to affect global settings. I am using the KDE desktop but the configuration tool and LLPR won’t start. Maybe you do not have the GTK libraries installed. These usually come with most Linux distributions, but you may have to install them manually.
Problem Possible Cause and Solution The N-up setting does not work correctly for some of my documents. The N-up feature is achieved through post-processing of the PostScript data that is being sent to the printing system. However, such post-processing can only be adequately achieved if the PostScript data conforms to the Adobe Document Structing Conventions. Problems may arise when using N-up and other features relying on postprocessing if the document being printed isn’t compliant.
Problem Possible Cause and Solution How do I specify the IP address of my SMB server? It can be specified in the “Add Printer” dialog of the configuration tool, if you don’t use the CUPS printing system. Unfortunately, CUPS currently doesn’t allow to specify the IP address of SMB printers, so you will have to be able to browse the resource with Samba in order to be able to print. Some documents come out as white pages when printing.
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6 Specifications This chapter includes: • Printer Specifications • Paper Specifications
Printer Specifications Item Print Speed Specifications and Description Up to 16 ppm in A4 (17 ppm in Letter) a Resolution 600 x 600 dpi First Printing Time 10 seconds (from Ready) Warmup Time 30 seconds Power Rating AC 110 - 127 V (USA, Canada) / 220 - 240 V (Others), 50 / 60 Hz Power Consumption 300 W average during operation / Less than 10 W in sleep mode Acoustic Noise Stand by: Less than 30 dB; Printing: Less than 50 dB Sleep mode: Background noise b Toner Supply Single cartridge Toner
Paper Specifications Overview Your printer accepts a variety of print materials, such as cut-sheet paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies and custom-size paper. Properties, such as weight, composition, grain and moisture content, are important factors affecting the printer’s performance and the output quality.
Supported Sizes of Paper Size (mm/in.) a Weight Capacity • 16 to 24 lb (60 to 90 g/m2 bond) for the paper tray • 16 to 43 lb (60 to 165 g/m2 bond) for the manual feed mode • 150 sheets of 20 lb (75 g/m2 bond) paper for the paper tray • 1 sheet of paper for the manual feed mode b Plain paper Letter (216 x 279/8.5 x 11) A4 (210 x 297/8.3 x 11.7) A5 (148 x 210/5.8 x 8.2) Executive (184 x 267/7.25 x 10.5) Legal (216 x 356/8.5 x 14) JIS B5 (182 x 257/7.2 x 10.1) ISO B5 (176 x 250/6.9 x 9.
Guidelines for Using Paper For the best result, use conventional 75 g/m2 (20 lb) paper. Ensure that the paper is of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, and curled or bent edges. If you are unsure of what type of paper you are loading (such as, bond or recycled), check the label on the package. The following problems may cause print quality deviations, jamming or even damage to the printer.
Paper Specifications Category Specifications Acid Content 5.5 ~ 8.0 pH Caliper 0.094 ~ 0.18 mm (3.0 ~ 7.0 mils) Curl in Ream Flat within 5 mm (0.02 in.) Cut Edge Conditions Cut with sharp blades with no visible fray. Fusing Compatibility Must not scorch, melt, offset, or release hazardous emissions when heated to 200 °C (392 °F) for 0.1 second. Grain Long Grain Moisture Content 4 % ~ 6 % by weight Smoothness 100 ~ 250 Sheffield Paper Output Capacity Output Tray Face-down output tray 6.
Printer and Paper Storage Environment Paper storage environmental conditions directly affect the feed operation. Ideally, the printer and paper storage environment should be at or near room temperature, and not too dry or humid. Remember that paper is hygroscopic; it absorbs and loses moisture rapidly. Heat works with humidity to damage paper. Heat causes the moisture in paper to evaporate, while cold causes it to condense on the sheets.
INDEX C cancel, print 3.10 card, print 3.9 clean, printer 4.6 connect power cord 2.10 USB cable 2.9 control panel, use 1.6 D demo page, print 2.11 E envelopes, print 3.8 error, solve 5.17 I problem, solving checklist 5.2 general 5.3 paper jams 5.6 Q quality problem, solve 5.12 S software overview 2.12 system requirements Windows 2.12 specification paper 6.3 printer 6.2 system requirements Windows 2.12 install, toner 2.4 T L labels, print 3.8 load paper 2.7, 3.6 O output tray 3.
CONTENTS Chapter 1: INSTALLING PRINTER SOFTWARE IN WINDOWS Installing Printer Software ........................................................................................................ 3 Reinstalling Printer Software ..................................................................................................... 3 Removing Printer Software .......................................................................................................
Deleting a Page Overlay ................................................................................................ 15 Chapter 4: SHARING THE PRINTER LOCALLY Setting Up a Host Computer ................................................................................................... 16 Setting Up a Client Computer .................................................................................................. 16 Chapter 5: USING YOUR PRINTER IN LINUX System Requirements ...................
1 Installing Printer Software in Windows Reinstalling Printer Software You can reinstall the software if installation fails. 1 Start Windows. 2 This chapter includes: • Installing Printer Software • Reinstalling Printer Software 3 4 • Removing Printer Software Installing Printer Software All applications should be closed on your PC before beginning installation.
2 1 2 Basic Printing This chapter explains the printing options and common printing tasks in Windows. Open the document you want to print. Select Print from the File menu. The Print window is displayed. It may look slightly different depending on your application. The basic print settings are selected within the Print window. These settings include the number of copies and print range.
Layout Tab Printer Settings You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job. Your printer properties window may differ, depending on your operating system. This Software User’s Guide shows the Properties window for Windows 98. The Layout tab provides options to adjust how the document appears on the printed page.
Paper Tab Use the following options to set the basic paper handling specifications when you access the printer properties. See “Printing a Document” on page 4 for more information on accessing printer properties. Click the Paper tab to access various paper properties. 3 Source Make sure that Source is set to the corresponding paper tray. Manual Feed is used when you print using special materials like envelopes and transparencies. You have to load one sheet at a time into the printer.
Graphics Tab 4 Advanced Options Use the following Graphic options to adjust the print quality for your specific printing needs. See “Printing a Document” on page 4 for more information on accessing printer properties. You can set advanced settings by clicking the Advanced Options button. Click the Graphics tab to display the properties shown below.. 1 2 3 4 1 Resolution The Resolution options you can select may vary depending on your printer model.
Other Features Tab About Tab You can select output options for your document. See “Printing a Document” on page 4 for more information about accessing the printer properties. Use the About tab to display the copyright notice and the version number of the driver. If you have an Internet browser, you can connect to the Internet by clicking on the web site icon. See “Printing a Document” on page 4 for more information about accessing printer properties.
Using a Favorite Setting Using Help The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use. Your printer has a help screen that can be activated by clicking the Help button in the printer properties window. These help screens give detailed information about the printer features provided by the printer driver. To save a Favorites item: 1 2 3 Change the settings as needed on each tab.
3 Advanced Printing Printing Multiple Pages on One Sheet of Paper (N-Up Printing) This chapter explains printing options and advanced printing tasks. 1 2 3 4 NOTE: • Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. • If you need to know the exact name of your printer, you can check the supplied CD-ROM.
Printing Posters This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. 1 2 To change the print settings from your software application, access printer properties. See “Printing a Document” on page 4. Click the Layout tab, select Poster in the Type dropdown list.
Fitting Your Document to a Selected Paper Size A Using Watermarks This printer feature allows you to scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document. 1 2 3 To change the print settings from your software application, access printer properties. See “Printing a Document” on page 4. From the Paper tab, select Fit to Page in the Type dropdown list.
2 Click the Other Features tab, and click the Edit button in the Watermark section. The Edit Watermark window appears. Editing a Watermark 1 2 3 4 5 To change the print settings from your software application, access printer properties. See “Printing a Document” on page 4. Click the Other Features tab and click the Edit button in the Watermark section. The Edit Watermark window appears. Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options.
Using Overlays 4 In the Edit Overlay window, click Create Overlay. 5 In the Create Overlay window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover). 6 7 Click Save. The name appears on the Overlay List box. What is an Overlay? Dear ABC Regards WORLD BEST An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document.
Using a Page Overlay 6 Create or open the document you want to print. If necessary, click Confirm Page Overlay When Printing. If this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document. To change the print settings from your software application, access printer properties. See “Printing a Document” on page 4. Click the Other Features tab.
4 Sharing the Printer Locally Setting Up a Host Computer You can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help. NOTES: • Check the Operating System(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User’s Guide.
5 Using Your Printer in Linux System Requirements Supported OS • Redhat 6.2/7.0/7.1 and above You can use your printer in a Linux environment. • Linux Mandrake 7.1/8.0 and above This chapter includes: • SuSE 6.4/7.0/7.1 and above • System Requirements • Debian 2.2 and above • Installing the Printer Driver • Caldera OpenLinux 2.3/2.4 and above • Changing the Printer Connection Method • Turbo Linux 6.0 and above • Uninstalling the Printer Driver • Slackware 7.0/7.
For Expert, select the desired option and then click Begin Install. Installing the Printer Driver 1 2 Make sure that you connect the printer to your computer. Turn both the computer and the printer on. When the Administrator Login window appears, type in “root” in the Login field and enter the system password. NOTE: You must log in as a super user (root) to install the printer software. If you are not a super user, ask your system administrator. 3 Insert the printer software CD-ROM.
9 Click the Connection tab and ensure that the printer port is set properly. If it is not, change the device setting. Changing the Printer Connection Method If you change the printer connection method from USB to parallel or vice versa while in use, you must reconfigure your Linux printer by adding the printer to your system. Take the following steps: 1 2 Make sure that you connect the printer to your computer. Turn both the computer and the printer on.
Uninstalling the Printer Driver 1 From the Startup Menu icon at the bottom of the desktop, select Linux Printer and then Configuration Tool. Using the Configuration Tool The configuration tool accesses administrative tasks, including adding and removing new printers, and changing their global settings. Regular users can also run it to easily inspect job queues, examine printer properties and changing their local preferences.
The Properties tab allows you to change the default printer settings. You can also open the LLPR Properties window in the following ways: •From the Startup Menu icon at the bottom of the screen, select Linux Printer, and then Linux LPR. 3 •If the Linux Printer Configuration window is currently open, select Test Print from the Print menu. The LLPR Properties window opens. NOTE: Regular users are able to override the system-wide default settings defined by the administrator.
INDEX A O advanced printing, use 10 orientation, print Windows 5 Other Features properties, set 8 overlay create 14 delete 15 print 15 D document, print Windows 4 F favorites settings, use 9 G Graphics properties, set 7 H help, use 9 I install printer driver Linux 18 Windows 3 L Layout properties, set Linux 21 Windows 5 Linux configuration tool 20 driver install 18 uninstall 20 LLP properties 21 N n-up printing Windows 10 P Paper properties, set 6 paper size, set 6 paper source, set Linux 21 Wind
