TELECOM XEROX Phaser 3100MFP/X 253107569-A_ENG User Guide
Dear customer For your security and comfort, we urge you to carefully read the chapter Security before attempting use. In buying this multifunction machine, you have opted for a quality XEROX product. Your device satisfies all of the different needs of a modern office automation tool. This machine allows you to scan in colour, to fax, print and copy in black and white. You can connect the multifunction device to your PC (Microsoft Windows 2000/XP/Vista).
Contents Dear customer I Consumables I Security Safety introduction Notices and safety Marks, Labels Symbols EMC Note to users in the United States of America Declaration of Conformity EME Compliance for Canada Laser Safety Information For Europe/Asia For North America Operational Safety Information Electrical Safety Information Electrical Supply Disconnect device Emergency Power Off Ozone Information Maintenance Information Consumables Information Product Safety Certification Regulatory Information Ce
Activating rerouting Printing rerouted documents Transmission waiting queue Performing immediate transmission from the waiting queue Consulting or modifying the waiting queue Deleting a transmission on hold Printing a document in waiting or in deposit Printing the waiting queue Cancelling a transmission in progress MailBoxes (MBX Fax) Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX pol
Utilities and applications activation Companion Monitor Graphical presentation Device management 62 63 63 63 Selecting the current device Status of the connection Device parameters Removing a device 63 63 63 64 Display the consumable status Xerox Companion Suite features Document scanning Scanning with Scan To Character recognition software (OCR) Printing 64 64 64 64 65 65 Printing to the machine Printing in duplex mode with the machine 65 65 Address book Add a contact to the machine’s address boo
Security Safety introduction Notices and safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: 1. 2. 3. 4. Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
used on electromechanical equipment. • Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Center to arrange relocation of the copier to a location outside of your building. • Always locate the machine on a solid support surface (not on plush carpet) that has adequate strength to support the weight of the machine. • Always locate the machine in an area that has adequate ventilation and room for servicing.
This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet. 3. Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. Disconnect device The power cable is the disconnect device for this equipment.
Product Safety Certification EUROPE: This XEROX product is certified by the following Agency using the Safety Standards listed. Agency: TUV Rheinland Standard: IEC 60950-1 USA/CANADA: This XEROX product is certified by the following Agency using the Safety Standards listed. Agency: UNDERWRITERS LABORATORIES INC. Standard: UL 60950-1. Certification is based on reciprocity agreements, which include requirements for Canada.
plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.
Europe Radio Equipment & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.
Domestic/Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste. Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge.
Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground.
Positions of Safety labels on the machine The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge. Symbols for the main power switch In accordance with IEC 60417, this machine uses the following symbols for the main power switch: - means POWER ON. - means POWER OFF.
Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded.
Applicable law This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court. Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the covers can be easily opened.
or liquid can cause a fire hazard or an electric shock hazard. - If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard. - In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
paper or originals. - For environmental reasons, do not dispose of the product or expended supply wastes at household waste collection point. Disposal can take place at our authorised dealer or at appropriate collection sites. - Our products are engineered to meet the high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorised dealer. Power Supply The power outlet should be close to the machine and should be easily accessible.
Rules for use symbols WARNING Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety information section of this manual. CAUTION Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the Safety information section of this manual.
Machine Overview Front and Back sides 1. Control panel 10. Master USB interface connector (USB key) 2. Document feeder 11. Manual paper feed setup guides 3. Paper jam cover 12. Manual input tray 4. Power supply cord connection 13. Paper tray 5. On/Off switch 14. Print cartridge access cover 6. LINE port - telephone cable connection 15. Output support 7. EXT. port - connection for external telephone devices 16. Paper output 8. Slave USB interface connector (for PC) 17.
Phaser 3100MFP/X 2 - Installation Control panel 1. Screen. 16. Key 2. Digital keypad. 17. Key OK: confirms the displayed selection. 3. Alphabetical keypad. 18. Key 4. Key Í: deletes the character to the left of the cursor. 5. Key : input or line feed. 6. Key : access to special characters. 7. Key 20. Key 21. Key 22. Key 8. Key : document scan to the PC or an external storage device (USB key). 9. Key : copy. 10. Key : stops the current PC print job. 11.
Packaging contents Device installation The packaging contains the items listed below: 1 Unpack the device. 2 Install the device adhering to the security notices stated at the beginning of this booklet. 3 Remove all tape from the machine. 4 Remove the plastic protection film from the screen. Multifunction device Installing the document feeder 1 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose.
Print cartridge installation 2 Push the lower panel down until it clicks. 1 Stand in front of the machine. 2 Grasp the left and right sides of the cover and pull it towards you at the same time. 3 Setup the back side tray stop by pushing the "PUSH" level (A). Then adjust the side paper guides to the paper size by pushing lever (B) located on the left side guide. Adjust the length paper guide to the paper size by pushing lever (C). 3 Unpack the new print cartridge.
Phaser 3100MFP/X 2 - Installation Output Support Tab Adjust the paper output support tab depending on the size of the document to be printed. Do not forget to raise the flap to prevent output sheets from falling out of the machine. WARNING The power cord is used as a power unit cut off. As a precaution, the outlet shall be located close to the device and be of easy access in case of danger. 4 Press the On/Off button to turn on the device (I position).
length for France). Use C to correct an entry. Press the OK button to confirm. 13 Enter the local prefix number (10 characters max.) using the numerical keypad. This prefix will automatically be added when an external number is dialled. To insert a pause for dial tone ("/" sign), press simultaneously the CTRL and M keys, or long press the 0 (zero) key on the numerical keypad until the "/" sign is displayed. Use the C button to correct an entry. Press the OK button to confirm.
Phaser 3100MFP/X • • • • • • • • • 2 - Installation Use of envelopes Feeding can be done only through the manual feed. Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from both the left and right edges, and the rear edge. A few lines may be given in solid print at the part of being overlapped. Envelopes which are not recommended may lead to improper printing (refer to the paragraph Specifications, page 83). Curled envelope after printing should be fixed manually.
Copy 2 Press the Your machine has the ability to make one or more copies. You can also set up several parameters in order to make copies at your will. Simple copy In this case, the default parameters are applied. button. 3 Enter the number of copies that you want and confirm with the OK button. 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons or , then confirm with the OK button.
7 Adjust the contrast level with the buttons or , then confirm with the OK button. 8 Adjust the desired brightness level with the buttons or , then confirm with the OK button. 9 Choose the paper type NORMAL, THICK with the buttons or , then confirm with the OK button. The LCD screen displays the following message: 6 Adjust the desired zoom level, from 25% TO 400% with the buttons or , confirm with the OK button (only available in 1 Page to 1 copy mode).
3 Confirm your choice by pressing the OK button. according to the following table: Parameter Description 4 Exit this menu by pressing the Icon AUTO Low resolution. none TEXT Standard resolution for documents containing text and graphics. PHOTO Optimal resolution for documents containing photographies. QUALITY TEXT Optimal resolution for documents containing text. button. Scanned original setup If you want, you can change the origin of the scanner.
Paper type setup 854 - ADVANCED FCT/SCAN. & PRINT/ FLATBED MARG 851 - ADVANCED FCT/SCAN. & PRINT/PAPER TYPE 1 Press , enter 854 using the keypad. 2 Setup the left / right margins offsets (by 0.5 mm steps) with the buttons and . 3 Confirm by pressing the OK button. 1 Press , enter 851 using the keypad. 2 Select NORMAL or THICK with the buttons and . 3 Confirm your choice by pressing the OK button. 4 Exit this menu by pressing the 4 Exit this menu by pressing the button.
Fax Immediate transmission 1 Place the document to be copied face up in the automatic document feeder. or Place the document face down on the document glass, aligned with the registration arrows near the top left of the document glass. This chapter describes all the fax processing and configuration functions. You will also find a section describing fax mailboxes. Fax transmission 2 Enter the fax number then press 1 Select 30 - FAX /HEADER PAGE.
Transmission with auto redial Default tray set to Manual: This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example: • • to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission. to control the communication progress in case of uncertain numbers, etc. 1 Place the document in the automatic document feeder.
Activating / Deactivating the answering machine To activate relay from your fax machine: 1 Load the document to be faxed. Important 382 - FAX / FAX ANSW. / ACTIVATION Make sure that the document in the ADF or on the document glass is properly loaded in order to avoid sending blank or incorrect pages. 2 Select 37 - FAX / BROADCAST. 3 Enter the remote fax number where you will relay to or choose your dialling mode and press OK. 4 Enter the relay list number used by the remote fax and press OK.
Setting the re-direction contact Printing rerouted documents 392 - FAX / REROUTING / CALL NUMBER 1 Press , enter 392 using the keypad. 2 Using the keys and within the navigator, select the subscriber from the directory. 3 Confirm with OK. 4 Exit this menu by pressing the button. 1 Press , enter 393 using the keypad. 2 Using the keys and within the navigator, select the COPY option (local printout of the information relayed to your device) either ON or OFF. 3 Confirm with OK.
MailBoxes (MBX Fax) Consulting or modifying the waiting queue 62 - COMMANDS / MODIFY 1 Press , enter 62 using the keypad. 2 In the waiting queue select the required document and confirm your choice with OK. 3 You may now modify the parameters of the given document then confirm your modifications by pressing MBX 00 is public. It is handled directly by the machine to record the messages of the fax TAD as soon as this is put into service. . MBX’s 01 to 31 are private. Each is password-protected.
Modifying the features of a MBX MBX deposit in your fax 71 - MAILBOXES / CREATE MBX 1 Press , enter 71 using the keypad. 2 Select the desired MBX out of the 31 MBX’s, or enter the number of the MBX directly and press OK. 3 Enter the code of this MBX, if there is one, and confirm with OK. 4 Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK. 5 Perform data modification of the menu and confirm with OK. 1 Insert the document in the automatic document feeder.
Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function. Setting the machine for document deposits, you must define the type: • SIMPLE- it may be polled only once from the memory or feeder, • MULTIPLE- it may be polled as many times as necessary from the memory.
SMS Sending an SMS 1 Press the Important 2 Write your SMS using the alphabetical keypad. To do so, an editor is at your disposal: • for upper case letters, use the Ï key, • to move inside the data entry field, use and , • to move in the text from one word to another, press CTRL and one of the navigator keys ( or ). • to go to the next line, use , • to delete a character (by moving the cursor to the left), use Í or C. 3 Confirm with OK.
Parameters/ Setup Automatic mode 212 - SETUP / DATE/TIME / AUTO ADJUST You can setup your machine as you like depending on the use. In this chapter you will find descriptions of the functions. You can print the functions guide and the current setup of your machine. Note If you select OFF and confirm with OK, the summer / winter time will not be changed automatically. For the machine to be set to the new time, you will need to use the 211 MODIFY menu.
Type of network To manually select the type of public telephone network: 202 - SETUP / GEOGRAPHICAL / NETWORK You can connect your fax to either a PSTN or a private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient. 1 Press , enter 202 using the keypad. 2 Select the required option and press the OK key to confirm. 3 To exit this menu, press . To select the type of network: 251 - SETUP / TEL.
2 Enter the required minimal SIZE NUMBER of the company’s outside numbers and confirm with OK. The minimal size will range between 1 and 30. 3 Enter the required outgoing local PREFIX of the company’s telephone network (maximum 10 characters) and confirm with OK. Note To insert a pause for dial tone ("/" sign), press simultaneously the CTRL and M keys, or long press the 0 (zero) key on the numerical keypad until the "/" sign is displayed. 4 To exit this menu, press confirm your choice with OK.
• 2 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK. automatically. Press the #0 buttons on your telephone to cancel fax detection. FAX-TEL : the machine handles reception of fax messages automatically, the DECT base (and registered handsets) handles reception of telephone communications automatically. Press the #0 buttons on your telephone to cancel fax detection.
Received faxes reduction mode This menu allows you to reduce received faxes for printing. This adjustment can be automatic or manual. Parameter Description 1 - Scanning mode Default value of the scan mode resolution for the documents to be transmitted. 2 - TX header Important: this parameter is by default activated on the US model and cannot be modified. Automatic mode: This mode automatically resizes received faxes.
Parameter 11 - RX speed Description Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed. However, it may be necessary to restrict the transmission speed for some calls. Printing the functions guide Printing is not possible on A5 (or Statement) paper size. Important 51 - PRINT / FUNCTIONS LIST Press , enter 51 using the keypad. The printing of the functions guide starts.
Print the list of setups Important 2 Enter the four-digit access code using the keypad. 3 Press OK to confirm. 4 With the buttons or , choose DIRECT ONLY and confirm with OK. 5 Exit this menu by pressing the button. Printing is not possible on A5 (or Statement) paper size. To print the list of setups: 56 - PRINT / SETUP Press Lock the SMS service This function prevents access to the SMS service. , enter 56 using the keypad.
Received pages counter To view the number of pages received on your machine: 822 - ADVANCED FCT / COUNTERS / RECEIVED PG 1 Press , enter 822 using the keypad. 2 The number of received pages appears on the screen. 3 Exit this menu by pressing the button. Scanned pages counter To view the number of pages scanned on your machine: 823 - ADVANCED FCT / COUNTERS / SCANNED PAGE 1 Press , enter 823 using the keypad. 2 The number of scanned pages appears on the screen. 3 Exit this menu by pressing the button.
Directory Creating subscribers list Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine can store up to 250 subscriber records, which you can group in 20 subscriber lists. To create subscribers list: 12 - DIRECTORY / NEW GROUP 1 Press , enter 12 using the keypad. 2 Enter the LIST NAME with the alphanumerical keypad (20 characters maximum), confirm with OK.
Printing the directory Important Printing is not possible on A5 (or Statement) paper size. To print the directory: 15 - DIRECTORY / PRINT Press , enter 15 using the keypad. The printing of the directory starts, in alphabetical order. You can also print the directory with menu 55 - PRINT / DIRECTORY. Note Saving/Restoring the directory (Smart card option) This function enables you to save the contents of your directory on a Smart card and restore them on your machine.
Games and Calendar 3 Confirm with OK. 4 Select PRT SOLUTION using the or button. 5 Select the level of difficulty EASY, MEDIUM, HARD, EVIL using the or button. 6 Confirm with OK. 7 Choose the grid you want by entering the number on the numeric keypad (1 to 100). 8 Confirm with OK. 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad. 10 Confirm with OK. Sudoku Sudoku is a Japanese puzzle.
Network features You may connect your multifunction machine to a wireless network. However, practical knowledge of your computer configuration is required to set up a network. The speed of communication across the whole radio network is as fast as the weakest connection in the network. The speed of communication is also dependent on spatial distance between transmitter and receiver, as well as the number of barriers, such as walls or ceilings.
Note Configure your network You can be sure of perfect communication if you use an approved adaptor in conjunction with your PC. Note All of the latest printer drivers for the approved adaptor may be found on our website together with further information: www.xerox.com. Creating or rejoining a network Connect your WLAN adaptor Your machine belongs to a new generation of terminals that you can incorporate into a WLAN network using a WLAN USB key.
confirm with OK. 4 Select GATEWAY using the keys or and confirm with OK. 5 The number of your gateway will appear in the format 000.000.000.000. Enter the new gateway for your machine in the format displayed and confirm with OK. 6 Exit this menu by pressing the key. 8 IP CONF.: MANU or IP CONF.: AUTO appear on the screen. If you choose to set up the system manually, go to the next paragraph and enter the parameters IP ADDRESS, SUBNET MASK and GATEWAY.
2827 - SETUP / WLAN / PARAMETERS / SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network. 1 Press , select the menu SETUP using the keys or and confirm with OK. 2 Select WLAN using the keys or and confirm with OK. 3 Select PARAMETERS using the keys or and confirm with OK. 4 Select SECURITY using the keys or and confirm with OK. 5 Choose WEP, WPA or OFF and confirm with OK.
Setting up the PC For this section, refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the "house" network. 1 You may need to install the software for the WLAN USB key on the PC, if this has not already been done. 2 Plug WLAN USB key into a USB port on the PC. 3 Use the software of the WLAN USB key to detect the network. 4 Join the network "house" once this has been detected. 5 Now set up the WLAN network connection of your PC.
USB memory key You can connect a USB memory Key in the front of your machine. The files stored in TXT, TIFF and JPEG formats will be read and you will be able to perform the following actions: - print the stored files contained in your USB memory key1, - delete the files contained in your USB memory key, - query the contents of the inserted USB memory key, - scan a document on your USB memory key, - fax archiving (see section Rerouting fax messages to a USB memory key, page 31).
Read the USB memory key contents Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Exit this menu by pressing the After a period of inactivity, your machine will return to the main menu. To view the USB memory key again please proceed as follows: 07 - MEDIA / MEDIA ANALYSIS button. Delete your files stored on the key You can delete files stored on your USB memory key. 1 Press , enter 07 using the keypad. 2 The scanning of the USB memory key is started.
Phaser 3100MFP/X 10 - USB memory key creation. With the IMAGE format, if you have selected: • BLACK&WHITE, the picture will be saved in TIFF format. • COLOUR, the picture will be saved in JPEG format. You can choose the image resolution that will be scanned to the USB memory key; the default resolution is AUTO. Important Press the button several times and select the resolution you require: • Scanning in BLACK&WHITE: - • icon: text resolution. icon: photo resolution. - no icon: auto resolution.
Telephony (option) • to the rear USB port The machine lets you connect a USB-DECT base to one of the USB ports of the device and register DECT handsets to this base. You can then make and receive calls with the registered DECT handsets using the machine telephone line (standard cordless telephone use). Note The telephony feature is an option working only with a specific USB DECT dongle that you can obtain from your retailer. You will find further information on our website: www.xerox.com.
Customising telephony settings This function lets you set the handset ringing time upon call reception. This parameter, used to define for how long the handset(s) rings before terminating a call, is by default set to 30 seconds. Important This menu is available only if the USB-DECT base is connected to the machine. 893 - ADVANCED FCT / DECT / RINGING TIME 1 Press , enter 89 using the keypad. Confirm with OK. 2 Select RINGING TIME using the or button and confirm with OK.
PC Features Introduction The Xerox Companion Suite software allows the connection of a personal computer with a compatible machine. From the PC, you can: • manage the machine, allowing you to set it up according to your needs, • print your documents on the machine from your usual applications, • scan colour, grey scale or black and white documents and edit them on your PC, or convert them into text using the character recognition software (OCR).
Installing drivers only This section describes the following installation procedures: • • installation of drivers using the Xerox Companion Suite software, manual installation of drivers. Installing the drivers using the Xerox Companion Suite software Turn your PC on and log in as administrator. The installation is launched. 1 Open the CD-ROM drive, insert the installation CDROM and close the drive. 2 An installation procedure is automatically run (Auto run). If it does not, double-click on setup.
6 Place your cursor on XEROX COMPANION SUITE and confirm with left-click of the mouse. 10 The final installation is ready to be executed. Click on the INSTALL button. 7 The welcome screen appears. Click on the NEXT button to launch the installation of the Xerox Companion Suite kit on your PC. 11 A screen informs you of the installation progress. 12 Click on OK to finish the installation. 8 Select INSTALL DRIVERS in the list and click on the NEXT button.
Installing the drivers manually click on NEXT. You can install the printer and scan drivers manually without running any setup software. Note This installation mode is only possible on Windows 2000, XP and Vista. 1 Locate your USB cable connectors and connect as shown below on the picture. 6 A screen informs you that the drivers have been installed. Click on the CLOSE button. You can now use the machine to print and scan your documents. Connections Make sure that your machine is powered off.
Uninstall the drivers using the Xerox Companion Suite software 2 Power on your machine. The PC detects the device and the drivers are automatically installed. 3 Once the installation is finished, a message indicates that the drivers are installed correctly. Run the programs removal from the menu START >ALL PROGRAMS >XEROX COMPANION SUITE >PHASER 3100MFP > UNINSTALL. Note You can also uninstall XEROX PHASER 3100MFP drivers using the Windows function ADD/REMOVE PROGRAMS from the control panel.
Machine Management 6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button. The software that you have installed contains two machine management applications, COMPANION DIRECTOR and COMPANION MONITOR, which allow you to: 7 A confirmation screen appears. Click on the YES button to continue. 8 Click on the DELETE button to confirm the removal.
Companion Monitor Status of the connection Graphical presentation The status of the connection between the current device and the PC is indicated by a colour. The following table defines the possible states of the connection. Run the application by clicking on the XEROX COMPANION MONITOR icon located on your desktop or from the menu START >ALLPROGRAMS > XEROX COMPANION SUITE > PHASER 3100 MFP > COMPANION MONITOR. Colour State Yellow Connection in progress. Green Connection established.
3 Select the desired scan RESOLUTION in the dropdown menu. Xerox Companion Suite features Document scanning The document analysis can be carried out in two ways: • • either by the SCAN TO function (application accessible from the Companion Director window or from the SCAN button on the machine), or directly from a standard compatible application. Scanning with Scan To 4 Click OK to confirm the new parameters.
Printing 4 Adjust the desired parameters and click on the OK button. You have the ability to print your documents via a USB connection or a WLAN connection. During the installation of the Xerox Companion Suite software, the XEROX PHASER 3100MFP printer driver will be installed automatically onto your PC. Printing to the machine Printing a document on the machine from your PC is like printing a document in Windows. 1 Use the PRINT command from the FILE menu of the currently open application on the screen.
3 Check the Duplex box and choose among the two binding modes: Binding mode • Long sides • Short sides Printing Long sides Short sides 4 Click on the OK button to begin printing. 5 The machine prints the odd pages (from the higher odd page to page 1) and the LCD screen displays: ** PRINTING ** ** PC ** 6 Once the odd pages are printed, the LCD screen displays the message **PUT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE...: ** PUT THE PRIN ...
Address book 2 Select the machine address book. 3 Click NEW and select GROUP in the displayed menu. The address book enables you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitate dialling your contact’s number when you want to send an SMS or fax. If you want, you can print the list of numbers stored in the address book. You also have the ability to create groups of contacts from the address book.
Fax communications (depending on model) Modify the information related to a contact 1 Select the contact whose data you want to modify, using the mouse. 2 Click on PROPERTIES. 3 Make the necessary changes in the window ADDRESS BOOK. 4 Click on OK.
Item 7 Click OK to send your fax to all contacts in your list of contacts. Action 8 Fax preview. 9 Fax manager directories. Your send request can then be checked, if necessary, in the outbox. Send a fax from an application Send a fax This method is used to directly send a document you have created using a desktop application without printing it beforehand. Send a fax from the hard disk or the machine 1 From your desktop application, select FILE > PRINT.
Receive a fax The send memory (items sent) The window MF Manager and MF Director show, using The sent memory is used to keep all faxes you have sent. different messages, the reception of a fax. The icon is displayed at the bottom of the window MF Manager and The information in the send memory is: • the recipient of the fax, • the date the fax was created, • the date the fax was sent, • the size of the fax. the icon appears in the task bar. You can automatically print faxes on reception.
Fax parameters Description of the tab FAX PARAMETERS Access to fax parameters 1 Click on the icon of the window MF DIRECTOR. 2 Select TOOLS > OPTION > FAX. 3 Make the adjustments required, referring to the description of parameters below and click OK. Description of the tab LOGS AND REPORTS Option Option Description Transmission speed Fax default transmission speed. Line number Number of the line where your machine is connected.
Cover page Details about Option A and B: The cover page is part of a fax document automatically generated by your machine containing information concerning the sender, the recipient, the date, the time sent, comments, etc... • This page may be sent alone or in front of a fax document, but always at the same time as the document. A document may be sent with a cover page from the machine or from your desktop.
• For the second step: Now that the background image is created in directory in C:\Program Files\Companion Suite Pro LM\Documents\FAX\Temporary, you can add the fields on top of the background image. Option (B): Launch MFMANAGER, select NEW FAX, select the scanner source as shown below: Please follow the procedure below: (a) Launch MFManager, select New Fax, click on the tab Cover Page, and check the check box named With the cover page.
3 Click on the icon fields. Description of the tab COVER PAGE to display the available To add a field, proceed as follows: - Select the field you want to insert by clicking the field palette. A stamp replaces the cursor of your mouse. - Click the location where you want to put the field on the model. To delete a field you have just added, select it and press the delete key on your keyboard. - You can move or enlarge the field as you like.
SMS Communications (depending on model) Send an SMS 1 Click on the icon SMS From your PC, you can send SMS to a single recipient or to multiple recipients using the distribution groups. Communications being sent are monitored by means of the outbox, the outbox log and the outbox memory (items sent). Important of the window MF DIRECTOR. 2 Click on NEW then on SMS. The SMS service is available depending on the countries and the operators.
Follow-up of SMS The sent item memory (items sent) SMS communications are monitored by means of: • an outbox, • a sent item memory, • an outbox log. The sent item memory is used to keep a copy of all SMS messages you have sent. These services make it possible to have complete information on the machine activity with regard to communications. The outbox log is automatically printed when its contents fill a page. After this automatic printing, the machine creates a new log.
Maintenance To replace the print cartridge, proceed as shown below. 1 Insert the smart card provided with the new print cartridge as shown on the picture below. Service General information CAUTION For your safety, it is imperative to refer to the security directives presented in chapter Security, page 1. The following message appears: To ensure that your machine is kept in the best conditions, it is recommended that you periodically clean the interior of the machine.
Automatic Document feeder roller cleaning A wait message appears. PLEASE WAIT The smart card is read. NEW TONER REMOVE CARD 9 Remove the smart card from the reader, your machine is ready to print again. Issues with smart cards If you use a smart card that has already been used, the machine will display: Clean the roller of the document feeder when: • one or more vertical lines appear on the copies of documents placed on the document feeder (presence of debris, ink, glue, etc.
Printer issues Paper jam Error messages When printing, a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam. When the printer encounters any of the problems described below, the corresponding message is shown on the machine display. In case of a paper jam in the machine, the following message appears: Message CHECK TONER Check the presence of a print cartridge in the machine. TONER NEAR END Indicates that your consumable will need changing soon.
ADF Feeding problems Communication errors When a paper jam occurs, the following message appears: If the communication fails, the machine advises you of an automatic retry later. Example of what is displayed: REMOVE DOCUMENT Current time Time of next try STOP TO CONFIRM FRI 12 DEC 20:13 0142685014 20:18 1 Open the document feeder scanner cover.
Code 06 - Printer default An incident occurred in the printer: no paper, paper jam, opened cover... In the reception mode, this incident appears only if the reception parameter is switched to WITHOUT PAPER. Code 07 - Disconnected The link has been cut (bad line). Check the number and try again. Code 08 - Quality The document you sent was not well received. Contact your subscriber to see if you need to send again.
PC printing via WLAN connection Issue encountered Print request handling Paper empty Once the problem is resolved, printing resumes from the first non-printed page. No paper feed Paper jam Paper format problem Once the problem is resolved, printing resumes from the first non-printed page. Exception: If the document was to be printed in manual duplex mode, the printing of the document is cancelled. Toner empty The printing of the active document is cancelled.
Specifications Physical specifications Dimensions: Weight: 412 x 447 x 386 mm 13 kg Electrical specifications Power supply (see rating plate): Electric consumption: Single phase 120 V - 50/60 Hz - 8.5 A or Single phase 220-240 V - 50/60 Hz - 4.5 A according model (see rating plate) 13 W typical in powersave 13 W typical in standby 450 W average during printing (900W peak) Environmental specifications Operating temperature: 10 °C to 27 °C [50 °F to 80.
Consumable specifications Print cartridge Phaser 3100MFP Standard-Capacity Print Cartridge 106R01378 Phaser 3100MFP High-Capacity Print Cartridge 106R01379 Specifications are subject to changes for improvement without notice.
Customer Information As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and reliability in mind. If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: http://www.xerox.
