TELECOM XEROX Phaser 3100MFP/S 253107577-A_ENG User Guide
Dear customer For your security and comfort, we urge you to carefully read the chapter Security before attempting use. In buying this multifunction machine, you have opted for a quality XEROX product. Your device satisfies all of the different needs of a modern office automation tool. This machine allows you to scan in colour, print and copy in black and white. You can connect the multifunction device to your PC (Microsoft Windows 2000/XP/Vista).
Contents Dear customer I Consumables I Security Safety introduction Notices and safety Marks, Labels Symbols EMC Note to users in the United States of America Declaration of Conformity EME Compliance for Canada Laser Safety Information For Europe/Asia For North America Operational Safety Information Electrical Safety Information Electrical Supply Disconnect device Emergency Power Off Ozone Information Maintenance Information Consumables Information Product Safety Certification Regulatory Information Ce
An example of how an AD-HOC network may be set up Setting up a machine Setting up the PC USB memory key Use of the USB memory key Print your documents Print the list of files located in the key Print the files stored on the key Delete your files stored on the key Read the USB memory key contents Save a document on a USB memory key PC Features Introduction Configuration requirements Software installation Installing the full software package Installing drivers only 33 33 33 33 33 36 36 36 36 36 37 37 39
Security Safety introduction Notices and safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
1. 2. 3. 4. Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio / TV technician for help. Declaration of Conformity This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: 1. This device may not cause harmful interference, and 2.
• Always locate the machine on a solid support surface (not on plush carpet) that has adequate strength to support the weight of the machine. • Always locate the machine in an area that has adequate ventilation and room for servicing. • Always unplug this equipment from the electrical outlet before cleaning. • NOTE: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously.
3. Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. Disconnect device The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plugin device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.
USA/CANADA: This XEROX product is certified by the following Agency using the Safety Standards listed. Agency: UNDERWRITERS LABORATORIES INC. Standard: UL 60950-1. Certification is based on reciprocity agreements, which include requirements for Canada.
Domestic/Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste. Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge.
Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground.
Positions of Safety labels on the machine The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge. Symbols for the main power switch In accordance with IEC 60417, this machine uses the following symbols for the main power switch: - means POWER ON. - means POWER OFF.
Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded.
Applicable law This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court. Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the covers can be easily opened.
or liquid can cause a fire hazard or an electric shock hazard. - If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard. - In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
paper or originals. - For environmental reasons, do not dispose of the product or expended supply wastes at household waste collection point. Disposal can take place at our authorised dealer or at appropriate collection sites. - Our products are engineered to meet the high standards of quality and functionality, and we recommend that you only use the expendable supplies available at an authorised dealer. Power Supply The power outlet should be close to the machine and should be easily accessible.
Rules for use symbols WARNING Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety information section of this manual. CAUTION Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the Safety information section of this manual.
Machine Overview Front and Back sides 1. Control panel 8. Manual input tray 2. Paper jam cover 9. Paper tray 3. Power supply cord connection 10. Print cartridge access cover 4. On/Off switch 11. Output support 5. Slave USB interface connector (for PC) 12. Paper output 6. Master USB interface connector (USB key) 13. Smart card insertion slot 7.
Phaser 3100MFP/S 2 - Installation Control panel 1. Screen. 11. Key 2. Digital keypad. 3. Key : document scan to the PC or an external storage device (USB key). 4. Key : copy. 5. Key : stops the current PC print job. 6. Key : start. 12. Key : stops the current operation. : sets up the activation delay. 13. Key : access to print menu (print functions list, machine settings, etc.). 14. Key : scan resolution setup. 15. Key : contrast setup. 7. Key OK: confirms the displayed selection. 16.
Packaging contents Device installation The packaging contains the items listed below: 1 Unpack the device. 2 Install the device adhering to the security notices stated at the beginning of this booklet. 3 Remove all tape from the machine. 4 Remove the plastic protection film from the screen. Multifunction device Paper tray installation Important Before loading paper, refer to the paragraph Paper recommendations, page 13.
Hold it by its handle. pushing lever (C). 4 Insert the cartridge in its slot by pushing it until it clicks, then gently push the handle down (as shown below). 4 Take a paper stack, pull the paper off and align it on a flat surface. 5 Put the paper stack in the tray (200 sheets of 80 g/ m² paper for instance). 6 Slide the tray back in its location. Print cartridge installation 1 Stand in front of the machine. 2 Grasp the left and right sides of the cover and pull it towards you at the same time.
Starting your device 1 To modify the display language, press the OK button. 2 Select the desired language using the or buttons and confirm with OK. Device connection WARNING The setup is now complete and the functions list is automatically printed out. Before plugging the power cord, it is imperative to refer to the Security directives, page 7. The LCD screen displays the message PAPER EMPTY if no paper has been loaded in the paper tray (see Loading paper in the main paper tray, page 13).
Phaser 3100MFP/S • • • • • • • • • 2 - Installation Use of envelopes Feeding can be done only through the manual feed. Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from both the left and right edges, and the rear edge. A few lines may be given in solid print at the part of being overlapped. Envelopes which are not recommended may lead to improper printing (refer to the paragraph Specifications, page 50). Curled envelope after printing should be fixed manually.
Copy (see examples below): 1 Page to 1, 1 Page to 4 or 1 page to 9. Your machine has the ability to make one or more copies. You can also set up several parameters in order to make copies at your will. Simple copy In this case, the default parameters are applied. 1 Place the document face down on the document glass, aligned with the registration arrows near the top left of the document glass. 2 Press the button twice. The copy is made using the default parameters.
3 Choose the paper tray AUTOMATIC or MANUAL with the buttons or , then confirm with the OK button. Important Copying in ID Card mode is only possible on A4 (original document size < A5) or Letter (original document size < Statement) paper size. Make sure that the selected paper tray uses the correct paper size. Special setups for copying Setups done through this menu become the device default setups after you confirm.
Scanned original setup Paper tray selection If you want, you can change the origin of the scanner. The Automatic selection can have two meanings depending on the paper size defined for the paper trays. The following table describes the different cases. By entering new values for X and Y in mm (X < 209 and Y < 280), you move the scanned area as shown on the diagram below. Default tray Same paper size in the trays 843 - ADVANCED FCT/COPY/ORIGIN 1 Press , enter 843 using the keypad.
Top and bottom printing margin shift If you want to, you can offset the lateral margins of the document towards the top or the bottom during printing. 856 - ADVANCED FCT/SCAN. & PRINT/TOP PRINT. 1 Press , enter 856 using the keypad. 2 Setup the top / bottom margins offsets (by 0.5 mm steps) with the buttons and . 3 Confirm by pressing the OK button. 4 Exit this menu by pressing the button. Paper size setup This menu allows you to define the default paper size of the manual tray and the main tray.
Parameters/ Setup Parameter 8 - Eco energy You can setup your machine as you like depending on the use. In this chapter you will find descriptions of the functions. Description Choosing the printer standby delay: the printer will switch to standby after a delay (in minutes) of NON-operation or during the period of time of your choice. Note: you can also access this parameter by pressing the You can print the functions guide and the current setup of your machine. key from the idle screen.
Read the counters The printing of the list of setups starts. Note This function allows you to view the activity counters for your machine at any time. You can also access the PRINT menu by pressing the button. According to your needs, you can read the counters for: • scanned pages, • printed pages. Lock the machine This function prevents non-authorized people from accessing the machine. An access code will be required every time someone wants to use the device.
Games Print the solution to a grid Important Sudoku 522 - PRINT / SUDOKU / PRT SOLUTION Sudoku is a Japanese puzzle. The game is in a grid format of three squares by three squares to be distributed in fields in zones of 3 × 3. Depending on the level of difficulty, more or fewer numbers are already entered at the start of the game. The aim of the game is to distribute the numbers 1 to 9 between the boxes in such a way that each number appears only once in each row, column and in each of the nine grids.
Network features You may connect your multifunction machine to a wireless network. However, practical knowledge of your computer configuration is required to set up a network. The speed of communication across the whole radio network is as fast as the weakest connection in the network. The speed of communication is also dependent on spatial distance between transmitter and receiver, as well as the number of barriers, such as walls or ceilings.
Note Configure your network You can be sure of perfect communication if you use an approved adaptor in conjunction with your PC. Note All of the latest printer drivers for the approved adaptor may be found on our website together with further information: www.xerox.com. Creating or rejoining a network Connect your WLAN adaptor Your machine belongs to a new generation of terminals that you can incorporate into a WLAN network using a WLAN USB key.
confirm with OK. 4 Select GATEWAY using the keys or and confirm with OK. 5 The number of your gateway will appear in the format 000.000.000.000. Enter the new gateway for your machine in the format displayed and confirm with OK. 6 Exit this menu by pressing the key. 8 IP CONF.: MANU or IP CONF.: AUTO appear on the screen. If you choose to set up the system manually, go to the next paragraph and enter the parameters IP ADDRESS, SUBNET MASK and GATEWAY.
2827 - SETUP / WLAN / PARAMETERS / SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network. 1 Press , select the menu SETUP using the keys or and confirm with OK. 2 Select WLAN using the keys or and confirm with OK. 3 Select PARAMETERS using the keys or and confirm with OK. 4 Select SECURITY using the keys or and confirm with OK. 5 Choose WEP, WPA or OFF and confirm with OK.
Setting up the PC For this section, refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the "house" network. 1 You may need to install the software for the WLAN USB key on the PC, if this has not already been done. 2 Plug WLAN USB key into a USB port on the PC. 3 Use the software of the WLAN USB key to detect the network. 4 Join the network "house" once this has been detected. 5 Now set up the WLAN network connection of your PC.
USB memory key You can connect a USB memory Key in the front of your machine. The files stored in TXT, TIFF and JPEG formats will be read and you will be able to perform the following actions: - print the stored files contained in your USB memory key1, - delete the files contained in your USB memory key, - query the contents of the inserted USB memory key, - scan a document on your USB memory key.
Read the USB memory key contents Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Exit this menu by pressing the After a period of inactivity, your machine will return to the main menu. To view the USB memory key again please proceed as follows: 07 - MEDIA / MEDIA ANALYSIS button. Delete your files stored on the key You can delete files stored on your USB memory key. 1 Press , enter 07 using the keypad. 2 The scanning of the USB memory key is started.
Phaser 3100MFP/S 7 - USB memory key creation. With the IMAGE format, if you have selected: • BLACK&WHITE, the picture will be saved in TIFF format. • COLOUR, the picture will be saved in JPEG format. You can choose the image resolution that will be scanned to the USB memory key; the default resolution is AUTO. Important Press the button several times and select the resolution you require: • Scanning in BLACK&WHITE: - • icon: text resolution. icon: photo resolution. - no icon: auto resolution.
PC Features Introduction The Xerox Companion Suite software allows the connection of a personal computer with a compatible machine. From the PC, you can: • manage the machine, allowing you to set it up according to your needs, • print your documents on the machine from your usual applications, • scan colour, grey scale or black and white documents and edit them on your PC.
Installing drivers only This section describes the following installation procedures: • • installation of drivers using the Xerox Companion Suite software, manual installation of drivers. Installing the drivers using the Xerox Companion Suite software Turn your PC on and log in as administrator. The installation is launched. 1 Open the CD-ROM drive, insert the installation CDROM and close the drive. 2 An installation procedure is automatically run (Auto run). If it does not, double-click on setup.
6 Place your cursor on XEROX COMPANION SUITE and confirm with left-click of the mouse. 10 The final installation is ready to be executed. Click on the INSTALL button. 7 The welcome screen appears. Click on the NEXT button to launch the installation of the Xerox Companion Suite kit on your PC. 11 A screen informs you of the installation progress. 12 Click on OK to finish the installation. 8 Select INSTALL DRIVERS in the list and click on the NEXT button.
Installing the drivers manually click on NEXT. You can install the printer and scan drivers manually without running any setup software. Note This installation mode is only possible on Windows 2000, XP and Vista. 1 Locate your USB cable connectors and connect as shown below on the picture. 6 A screen informs you that the drivers have been installed. Click on the CLOSE button. You can now use the machine to print and scan your documents. Connections Make sure that your machine is powered off.
Uninstall the drivers using the Xerox Companion Suite software 2 Power on your machine. The PC detects the device and the drivers are automatically installed. 3 Once the installation is finished, a message indicates that the drivers are installed correctly. Run the programs removal from the menu START >ALL PROGRAMS >XEROX COMPANION SUITE >PHASER 3100MFP > UNINSTALL. Note You can also uninstall XEROX PHASER 3100MFP drivers using the Windows function ADD/REMOVE PROGRAMS from the control panel.
Machine Management 6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button. The software that you have installed contains two machine management applications, COMPANION DIRECTOR and COMPANION MONITOR, which allow you to: 7 A confirmation screen appears. Click on the YES button to continue. 8 Click on the DELETE button to confirm the removal.
Companion Monitor Status of the connection Graphical presentation The status of the connection between the current device and the PC is indicated by a colour. The following table defines the possible states of the connection. Run the application by clicking on the XEROX COMPANION MONITOR icon located on your desktop or from the menu START >ALLPROGRAMS > XEROX COMPANION SUITE > PHASER 3100 MFP > COMPANION MONITOR. Colour State Yellow Connection in progress. Green Connection established.
3 Select the desired scan RESOLUTION in the dropdown menu. Xerox Companion Suite features Document scanning The document analysis can be carried out in two ways: • • either by the SCAN TO function (application accessible from the Companion Director window or from the SCAN button on the machine), or directly from a standard compatible application. Scanning with Scan To 4 Click OK to confirm the new parameters.
Printing in duplex mode with the machine 4 Adjust the desired parameters and click on the OK button. The machine offers the ability to print a document in manual duplex mode from your PC. In manual duplex, the print quality and paper transport are not guaranteed. CAUTION 5 Click on the SCAN button, you can follow the ongoing scan on the screen. 6 At the end of the scan, the scanned picture appears in the PaperPort window.
6 Once the odd pages are printed, the LCD screen displays the message **PUT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE...: 9 Even pages are printed on the other side of the sheets. Once all pages are printed, remove the explanation sheet. ** PUT THE PRIN ... AND PRESS Important Important The PC generates and prints a page explaining how to reload the sheets for a duplex job. Read this page carefully and place it back with the other sheets.
Maintenance To replace the print cartridge, proceed as shown below. 1 Insert the smart card provided with the new print cartridge as shown on the picture below. Service General information CAUTION For your safety, it is imperative to refer to the security directives presented in chapter Security, page 1. The following message appears: To ensure that your machine is kept in the best conditions, it is recommended that you periodically clean the interior of the machine.
Printer issues A wait message appears. PLEASE WAIT Error messages The smart card is read. When the printer encounters any of the problems described below, the corresponding message is shown on the machine display. NEW TONER REMOVE CARD 9 Remove the smart card from the reader, your machine is ready to print again. Message Action CHECK TONER Issues with smart cards Check the presence of a print cartridge in the machine.
Paper jam Miscellaneous issues When printing, a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam. When turning on the terminal, nothing is displayed on the screen. Check the connection between the power cord and the outlet. In case of a paper jam in the machine, the following message appears: PC printing issues PAPER JAM EXTERNAL TRAY 1 Open the paper jam cover located at the back of the machine. 2 Remove the jammed sheet of paper and close the cover.
PC printing via WLAN connection Issue encountered Print request handling Paper empty Once the problem is resolved, printing resumes from the first non-printed page. No paper feed Paper jam Paper format problem Once the problem is resolved, printing resumes from the first non-printed page. Exception: If the document was to be printed in manual duplex mode, the printing of the document is cancelled. Toner empty The printing of the active document is cancelled.
Specifications Physical specifications Dimensions: Weight: 344 x 447 x 386 mm 11,6 kg Electrical specifications Power supply (see rating plate): Electric consumption: Single phase 120 V - 50/60 Hz - 8.5 A or Single phase 220-240 V - 50/60 Hz - 4.5 A according model (see rating plate) 10 W typical in powersave 13 W typical in standby 340 W average during printing (900W peak) Environmental specifications Operating temperature: 10 °C to 27 °C [50 °F to 80.
Consumable specifications Print cartridge Phaser 3100MFP Standard-Capacity Print Cartridge 106R01378 Phaser 3100MFP High-Capacity Print Cartridge 106R01379 Specifications are subject to changes for improvement without notice.
Customer Information As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and reliability in mind. If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: http://www.xerox.
