Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
The numbers and symbols shown in the table above refer to the following: *: During procedures that use the message display but are not included in the initial procedures listed in the table above, the procedure will work just like this operation. O:The additional operation will work unconditionally with the initial operation. –: Unrelated to fax operation.Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Sending Multiple Sets of Documents in One Batch (Batch Transmission function) Rotating the Document Image for Transmission (Rotate & Transmit function) Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication.
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Receiving Documents Even When Paper Has Run Out (Memory Reception function) Backing Up Memory Even During a Power Failure (Imaging Memory Backup function) When you cannot print out because paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled.
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Printing Out Received Documents Even During Copying (Fax Priority Printout function) Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function) Whenever an incoming fax arrives while multiple copy jobs are scheduled to be printed, the fax will be printed as soon as the current copy job is finished and before the next copy job begins.
Section 2 Fax Operation (Basic Use) Sending Documents The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation. 1 Switching to the Fax Operation mode Check the message display to make sure that the touch panel is in the initial mode for fax operation (the basic fax screen is displayed). If the touch panel is not in the initial mode, press the Reset key.
Section 2 Fax Operation (Basic Use) 3 (3) Setting the documents Set the documents face-up on the document table. * If the documents are set properly, the document set indicator will be lit green. z Acceptable documents > When set in the Document Processor... • Type...Standard sheet documents • Size...
Section 2 Fax Operation (Basic Use) 4 Dialing a destination fax number (1) Use the keypad to enter the destination fax number. * The destination fax number can be up to 32 digits in length. * If a mistake is made at any point in entering the fax number, press the “ ” or “ ” cursor key to move the cursor to the desired position and enter the correct number as desired, or press the Stop/Clear key and enter the full number once again from the beginning.
Section 2 Fax Operation (Basic Use) 6 Selecting the contrast It is possible to select a contrast from among the 3 available settings. Dark: For transmitting light documents at a darker contrast Regular: For transmitting document with a normal contrast Light: For transmitting dark documents at a lighter contrast 7 Indicating the document size When you set any documents that you want to transmit on the platen, you will need to indicate the size of those documents.
Section 2 Fax Operation (Basic Use) Perform the following procedure in order to save a document for transmission on the administrator’s network computer. The document can be saved as a PDF file or a TIFF file. * In order to save a document for transmission, the IP address or host name must be registered in the administrator’s computer.
Section 2 Fax Operation (Basic Use) Whenever you set the documents that you want to transmit on the platen, close the Document Processor in order to allow the machine to detect the size of those documents. If you are transmitting information from books or other types of documents that will not allow you to close the Document Processor, it is necessary to indicate the document size manually. (Refer to page 2-4.
Section 2 Fax Operation (Basic Use) Receiving Documents Automatically (Automatic Fax Reception) Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. * Fax reception is possible even if the power switch is turned OFF (O). If a fax comes in while the power switch is in the OFF (O) position, that fax reception will still be received and printed out.
Section 2 Fax Operation (Basic Use) It is possible to make copies even during a reception in which documents are being directly printed out (whereby Imaging memory is not used to save the documents). • Press the Interrupt key during a reception. The fax will switch to Memory Reception and copying will be possible. 2 Printing out the received documents Received document(s) will be printed out and ejected face-down in the copy store section.
Section 2 Fax Operation (Basic Use) Canceling a Communication You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode. The following contains explanations on the various methods used for canceling communications.
Section 2 Fax Operation (Basic Use) Canceling a Direct Feed Transmission Canceling a Reception A message such as that shown below will be displayed after dialing the destination party in the Direct Feed Transmission mode. If you want to cancel a Direct Feed Transmission, press the “Stop” key or press the Stop/Clear key. The document that is currently being scanned will be ejected and the touch panel will return to the initial mode settings.
Section 2 Fax Operation (Basic Use) Entering Characters The Character Input screen will appear during registration of your own name (self-station name), destination names, etc. What is in the Character Input screen? Inch version Metric version There are actually 3 different Character Input screens. One each for uppercase input, one for lowercase input and one for special character input. Press the “Capital” key, the “Letter” key and the “Num./Sym.” key, respectively to access the desired input screen.
Section 2 Fax Operation (Basic Use) How Do I Enter Characters? [Ex.] To enter “Km@4” z Metric version 1 Verify that the “Capital” key is highlighted and press the “K” key. 2 Press the “Letter” key to switch to lowercase input. 3 Press the “m” key. 4 Press the “Symbol 1” key to switch to input of numerals and other available symbols. 5 Press the “@” key and then the “4” key. 6 Press the “End” key or “Next” key to register the entered information.
Section 2 Fax Operation (Basic Use) Dialing the Destination Using Only One Key (One-Touch Keys) If you register a fax number under a one-touch key in advance, you will be able to dial that number with the press of a key. You can also use one-touch keys to designate destination fax numbers for F-Code Based Communication and Encrypted Transmissions.
Section 2 Fax Operation (Basic Use) 4 Press the “One-touch key” key. (inch) (metric) z Making More Detailed Settings 9 If you want to perform more detailed settings like selecting the transmission speed, or designating this one-touch key for F-Code Based Communication or Encrypted Transmission, press the “Setting” key and then go to the next step. 10 Select the desired transmission speed from among those available: “33600bps”, “14400bps” and “9600bps”.
Section 2 Fax Operation (Basic Use) 13 Use the keypad to enter the desired subaddress and F-Code password. (Maximum 20 digits) * To switch between the subaddress and password input screens, press the “Password” key. * A subaddress is required during F-Code Based Communication in order to designate the other party's corresponding F-Code Box. * An F-Code password is used during F-Code Based Communication.
Section 2 Fax Operation (Basic Use) Modifying or Deleting Registered Information * If the one-touch key that you want to modify is designated for F-Code Based Communication, you will NOT be able to change the designation of that key into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you can NOT change the designation into one for F-Code Based Communication.
Section 2 Fax Operation (Basic Use) Dialing With a One-Touch Key 5 (inch) You can dial a fax number by simply pressing the one-touch key under which that number is registered. * To select the conditions related to transmitting documents, such as the resolution and contrast, refer to pages 2-3 and 2-4. * Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.
Section 2 Fax Operation (Basic Use) Printing Out a One-Touch Key List Print out this list in order to check the fax numbers registered under one-touch keys. * If there are no one-touch keys registered in this fax, a One-Touch Key List will not be printed out. * Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.
Section 2 Fax Operation (Basic Use) Dialing the Destination Using Only a 3-Digit Number (Abbreviated Dialing) Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 3-digit number between 001 and 600 and this number is referred to as that key's “abbreviated number”. It is then possible to dial a destination number by simply entering the corresponding abbreviated number.
Section 2 Fax Operation (Basic Use) 7 Press the “Close” key. The touch panel will return to the basic fax screen and the corresponding speed-dial key will be highlighted. 8 Press the Start key. The transmission operation will begin automatically.
Section 2 Fax Operation (Basic Use) Dialing the Destination Using the Address Book (Address Book) The address book searches for the name of the other party as it is registered under a one-touch key, group dial key, program key or chain dial key and will dial the corresponding fax number(s) upon command. This function is extremely useful when a large number of fax numbers have been registered.
Section 2 Fax Operation (Basic Use) 5 Press the “Address book” key. (inch) 7 The speed-dial keys that are registered with a name that starts with that first letter will be displayed. (inch) (metric) (metric) 6 On the touch panel, press the first letter of the name that you want to search for. 8 Press the speed-dial key under which the desired destination is registered. * If that key is not displayed, use the “T” and/or “S” cursor keys to switch to the screen that displays the key that you want.
Section 2 Fax Operation (Basic Use) Printing Out a Telephone Directory List Print out this list in order to check the fax numbers that can be found in a address book search. * If there are no fax numbers registered that can be found in a address book search, a Telephone Directory List will not be printed out. * Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.
Section 2 Fax Operation (Basic Use) Dialing the Same Number Again (Redailing functions) Redialing refers to dialing the most recently dialed number once again. Automatic Redialing Manual Redialing When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond. In this type of situation, your fax machine will automatically attempt to redial that same number.
Section 3 Fax Operation (Various Functions) Sending 2-Sided Documents (Duplex Transmission) Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always accomplished by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the Memory Transmission mode.
Section 3 Fax Operation (Various Functions) 4 Press the “TX setting” key. 5 Press the “Duplex TX” key. 8 Select whether or not you want the image on the back side of the documents to be inverted during transmission to match the orientation of the front side by pressing either the “On” key (invert rear images) or the “Off” key (do NOT invert images), as appropriate. > If you transmit documents as shown in the illustration immediately below, select “On”.
Section 3 Fax Operation (Various Functions) Preparing the Next Documents During Another Communication (Standby Transmission) Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed.
Section 3 Fax Operation (Various Functions) (1) Press the “Stop” key on the touch panel, or press the Stop/Clear key. (inch) (metric) (2) If you DO want to cancel the Standby Transmission, press the “Yes” key.
Section 3 Fax Operation (Various Functions) Sending the Same Documents to Multiple Destinations (Broadcast Transmission) Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time.
Section 3 Fax Operation (Various Functions) 2 > Entering the fax number with a speed-dial key... Press the speed-dial key that is registered with the one-touch or group dial information that you want to use. The selected key will be highlighted. * It is also possible to use a registered chain dial key followed by another speed-dial key. (inch) (metric) 3 3-6 Press the Start key. The transmission operation will begin automatically.
Section 3 Fax Operation (Various Functions) Sending Important Documents Before Others (Interrupt Transmission) Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.
Section 3 Fax Operation (Various Functions) Sending Documents at a Specified Time (Communication Using the Timer) If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission.
Section 3 Fax Operation (Various Functions) 3 Press the “Delayed TX” key. (inch) 7 Press the Start key. The documents will be scanned into memory, and the transmission operation will begin when the appointed time is reached. * If the Delayed Communication Report print out setting is turned “ON”, a Delayed Communication Report will be printed out. (Refer to page 7-1.) (metric) 4 Press the “On” key and the Time Entry screen will appear.
Section 3 Fax Operation (Various Functions) Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys) If you register a chain dial number under a speed-dial key in advance, that speed-dial key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.
Section 3 Fax Operation (Various Functions) 4 Press the “Chain” key. (inch) 8 Check the registered information. If you want to change any portion of it, press the key that corresponds to the desired item and change the information as desired. (inch) (metric) (metric) 5 Use the keypad to enter the desired chain dial number. (Maximum 32 digits) (inch) (metric) 9 To register this chain dial key with the entered information as is, press the “OK” key.
Section 3 Fax Operation (Various Functions) Modifying or Deleting Registered Information 4 * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 If you want to delete the registered chain dial key, press the “Delete” key and then go to the next step. If you want to modify the registered information, press the “Change contents” key and then go directly to step 6. (inch) Press the “Register” key.
Section 3 Fax Operation (Various Functions) 8 Press the “Close” key. Dialing With a Chain Dial Key * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 9 Once you are finished modifying all of the items that you want, press the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue modifying other chain dial keys, repeat steps 3 through 9.
Section 3 Fax Operation (Various Functions) Managing Information for a Scheduled Communication (Editing a Communication in Memory) You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.
Section 3 Fax Operation (Various Functions) Force-Starting the Communication Deleting the Communication You can force-start a communication that is waiting in memory, without having to wait for the scheduled start time. * You can also force-start a communication that is waiting for Automatic Redialing. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
Section 3 Fax Operation (Various Functions) 3 Use the “T” and/or “S” cursor keys to switch to the communication that you want. (inch) (metric) 4 Press the “Delete” key. (inch) Modifying the Contents of the Communication You can modify the information relating to a scheduled communication that is presently saved in memory. The scheduled time for the communication to start can be changed, destinations changed, added and deleted, or the communication can be canceled completely.
Section 3 Fax Operation (Various Functions) 3 Use the “T” and/or “S” cursor keys to switch to the communication that you want. > Changing the scheduled start time (inch) 6 Use the keypad to enter the desired time for the communication to begin. * If you want to change the entered time, use the “W” and/or “X” keys to move the cursor to the desired location. (metric) 7 Press the “Close” key. The message display will return to the same screen as was displayed in step 5.
Section 3 Fax Operation (Various Functions) z Adding fax numbers 11 Enter the additional fax number(s). * You can enter the fax number(s) using the keypad, abbreviated numbers, one-touch keys, group dial keys and the address book. Chain dial keys can be used as well. * If you want to enter multiple fax numbers with the keypad, press the “Next destinat.” [“Next dest.”] key after each fax number. 15 Press the “Finish dest. Set” [“Dest. set”] key.
Section 3 Fax Operation (Various Functions) Initiating the Fax Connection Manually (Manual Fax Transmission) Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.
Section 3 Fax Operation (Various Functions) Initiating the Fax Connection Manually (Manual Fax Reception) Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents. * Conversation with the other party is only possible if a separately purchased telephone is connected to this fax machine.
Section 4 Troubleshooting When the Fax Data Indicator is Lit... During a fax communication that use the memory, documents will be entered into memory and, to indicate this, the Fax data indicator will light. The Fax data indicator will also light when documents are received directly into memory (Memory Reception) during copying in the Copy Operation mode. * The Fax data indicator will flash while documents are being entered into memory.
Section 4 Troubleshooting If an Error Occurs... In the event of trouble, an explanation in regard to the error will appear in the message display. Refer to “When One of These Message is Displayed...” on page 4-3 and follow the necessary procedure to eliminate the trouble. If a communications error occurs, along with the information in the message display, a Transmission or Reception Report, as appropriate, will be printed out and an alarm will sound.
Section 4 Troubleshooting When One of These Message is Displayed... When any of the following messages appear in the message display, follow the corresponding procedure. Message Procedure Page “Close XX Cover.” “Check the cover.” [“Check cover.”] The cover indicated in the message display is open. Close it securely. “Add paper (top cassette)” [“Add paper (1st cassette)”] • There is no paper in the selected drawer.
Section 4 Troubleshooting Message Procedure Page An error has occurred during a fax transmission or fax reception. Check the error code – that indicates the origin of the error – on the corresponding Transmission Report (or Reception Report) that is printed out in order to confirm the cause of the error. 10-7 “No DC Loop” “No Dial Tone” The modular cord may not be connected properly to either the telephone or the line jack (L) on the fax. Either that, or there is a problem with the telephone line.
Section 4 Troubleshooting Troubleshooting Tables If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase.
Section 4 Troubleshooting Problem Reference page Check point Corrective procedure Did the transmitting party perform the appropriate registration procedure for the one-touch key (designated for Encrypted Transmission) as decided in advance with the receiving party? Check the information to be registered once again with the other party.
Section 4 Troubleshooting Problem Check point Corrective procedure Reference page I am not able to perform F-Code Based Relay Broadcast Transmission. Does the relay station fax machine have the appropriate F-Code Based Relay capabilities? If the relay station fax machine does not one have the appropriate F-Code Based Relay capabilities, Relay Broadcast Transmission will NOT be possible. Check with the relay station.
Section 4 Troubleshooting Problem I am not able to perform F-Code Based Bulletin Board Reception. I am not able to enter documents into my F-Code Confidential Box.
Section 5 Other Features of this Fax Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax will ring to let you know that you should answer.
Section 5 Other Features of this Fax 2 Answering the call... > If the call is from a telephone... (1) The fax will ring to let you know that you should answer. Pick up the telephone receiver within 30 seconds after the ringing starts. * If the telephone receiver is not picked up within 30 seconds, the fax machine will switch to fax reception. (2) Speak with the other party. * At the end of the conversation, fax reception can be initiated manually.
Section 5 Other Features of this Fax Automatically Switching Between the Fax and an Answering Machine (TAD Reception) This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone, the functions of the answering machine will engage, so, even if you cannot answer, the caller will be able to leave a message.
Section 5 Other Features of this Fax 2 Your answering machine will answer the call as follows: > If the call is from a telephone, but you do not answer... The functions of the answering machine will engage, your message will be played and the caller will be able to leave a message. * If there is a silent pause of 9 seconds or more [6 seconds or more for metric versions], the fax machine will switch to fax reception. > If the call is from a fax... Fax reception will start automatically.
Section 5 Other Features of this Fax Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only] This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, but you can still designate a different telephone number for each of them.
Section 5 Other Features of this Fax Initiating Fax Reception From A Connected Telephone (Remote Switching) Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself. * Remote Switching is only possible if a separately purchased telephone with tone dialing capabilities is connected to this fax machine.
Section 5 Other Features of this Fax Initiating the Reception When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure. 1 When a call comes in, the telephone will ring. 2 Pick up the telephone receiver. 3 If you hear a fax tone, use the tone signal capabilities of the telephone to enter the 2-digit Remote Switching Number. * The factory default setting for the Remote Switching Number is “55”.
Section 5 Other Features of this Fax Allowing the Receiving Party to Initiate Reception (Polling Communication) Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception.
Section 5 Other Features of this Fax > Adding or replacing documents 6 If you want simply to add documents to those already in memory, press the “Add” key. If you want to delete all of the documents currently in memory and replace them with new documents, press the “Overwrite” key. (inch) (metric) 7 8 9 Press the “Confirm” key. If you selected “Overwrite”, the message display will return to the same screen as was displayed in step 4.
Section 5 Other Features of this Fax 3 Enter the fax number of the transmitting party. * You can enter the fax number using the keypad, abbreviated numbers, one-touch keys, group dial keys or the address book. Chain dial keys can be used as well. (inch) (metric) 4 If you want to designate a time for the reception to begin, press the “Delayed TX” key. If you do NOT want to designate a time for the reception to begin, go directly to step 8. 5 Press the “On” key.
Section 5 Other Features of this Fax Communicating Using F-Codes (F-Code Based Communication) F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well.
Section 5 Other Features of this Fax Communicating Confidentially (F-Code Based Confidential Communication) F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others.
Section 5 Other Features of this Fax 4 Press an unregistered key. * The subaddress will be displayed for all keys that have already been registered. 7 (inch) If the optional Printer/Scanner Kit is installed and you want to use the NW-FAX Reception function, press the “On” key. If the optional Printer/Scanner Kit is not installed, go to the next step. (inch) (metric) (metric) 5 Use the keypad to enter the subaddress 4-digit that you want to use for this F-Code Confidential Box.
Section 5 Other Features of this Fax Modifying or Deleting F-Code Confidential Boxes Perform the following procedure when you want to modify the registered subaddress or F-Code password for an F-Code Confidential Box, as well as when you want to completely delete one of those boxes. * In order to modify the contents of or completely delete an F-Code Confidential Box, it is necessary to enter the corresponding F-Code password during the procedure.
Section 5 Other Features of this Fax Sending Documents Using F-Code Based Confidential Transmission 2 It is necessary for you to perform the following procedure in order to transmit documents to an F-Code Confidential Box that is registered in the destination party's fax machine. * If you designate a time for the transmission to begin, the Direct Feed Transmission mode will not be available. Use the keypad to enter the destination party's fax number.
Section 5 Other Features of this Fax 6 Press the “Password” key. 7 If necessary, use the keypad to enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*” and “#”. * This password is not required if you agree in advance with the destination party not to use one. 8 Press the “Close” key. The message display will return to the same screen as was displayed in step 2.
Section 5 Other Features of this Fax 3 Press the key that corresponds to the desired F-Code Confidential Box if it is highlighted. If the key is not highlighted, there are no documents in that box. * If you registered “0000” as the F-Code password, go to the next step. If you registered any other password, proceed directly to step 5.
Section 5 Other Features of this Fax 3 To print out an F-Code Confidential Box List, press the “Yes” key. An F-Code Confidential Box List will be printed out. Entering Documents into an F-Code Confidential Box (inch) (metric) Perform the following procedure when you want to enter documents into your F-Code Confidential Box for transmission under the F-Code Based Bulletin Board function.
Section 5 Other Features of this Fax 3 4 (inch) 7 Select any related transmission settings that you want to use. * If you are using duplex (2-sided) documents, press the “Duplex TX” key. Refer to “Sending 2-Sided Documents (Duplex Transmission)” on page 3-1 for setting procedures. (metric) 8 Press the Start key. The documents will be scanned into memory. Press the “Sub. conf. box Input” [“Scan orig. to box”] key.
Section 5 Other Features of this Fax Receiving Documents from an F-Code Based Bulletin Board F-Code Based Bulletin Board Communication involves fax communication that uses an F-Code Box (in this fax, called an “F-Code Confidential Box”) that is registered in memory in the transmitting fax machine and that works like a Bulletin Board server, allowing the same documents to be made available and transmitted to an unlimited number of receiving parties.
Section 5 Other Features of this Fax 4 Press the “Subadd.” key. 5 Press the “On” key. 6 Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based Communication in order to designate the box in the destination party's fax. It can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*” and “#”.
Section 5 Other Features of this Fax Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication) F-Code Based Relay Broadcast Communication involves the transmission of documents to multiple, long distance destinations by transmitting the documents through a relay station, generally located between the initial transmitting station and the final destinations.
Section 5 Other Features of this Fax 3 Press the “Subaddress relay box” key. (inch) (metric) 6 Press the “Password” key and enter the 4-digit F-Code password that you want to use for this F-Code Relay Box. * The password can include any combination of the numerals 0 - 9 and the symbols “*” and “#”. 7 Press the “Next” key. 8 Repeat steps (1) and (2) below until all of the final destination fax numbers are registered. (Max. 300 destinations) (1) 4 Press an unregistered key.
Section 5 Other Features of this Fax 10 Select whether or not you want the received documents to be printed out at your fax (press the “On” key to have them printed and the “Off” key to stop print out), and whether or not you want send a Transmission Report regarding the results of the final transmissions to the initial transmitting station (press the “On” key to send a report and the “Off” key to not send a report.).
Section 5 Other Features of this Fax 5 If you want to completely delete the F-Code Relay Box, press the “Delete” key and go to the next step. If you want to modify the information for that F-Code Relay Box, press the “Change contents” key and go to step 7.
Section 5 Other Features of this Fax 1 Set the documents you want to transmit. 5 Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based Communication in order to designate the box in the destination party's fax. It can be up to 20 digits in length and can include any combination of the numerals 0 - 9. * You can use the “ ” and/or “ ” keys to move the cursor to a desired location, and you can clear the entered number by pressing the “Delete” key.
Section 5 Other Features of this Fax Printing Out an F-Code Relay Box List Print out this list in order to check the information registered for each F-Code Relay Box. * If there are no F-Code Relay Boxes registered in this fax, an F-Code Relay Box List will not be printed out. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the “Print Report” key. The Report Selection screen will appear.
Section 5 Other Features of this Fax Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance. In order to use Fax Forwarding, the destination and designated hours must be registered here and it is additionally necessary to turn Fax Forwarding ON in advance.
Section 5 Other Features of this Fax 6 Select whether or not you want to designate a time for the Fax Forwarding operation to begin and end. To set the time, press the “Delayed TX” key and go to the next step. If you do not want to designate a time for the operation to begin and end, press the “All Day” key and go to step 9. If you select “All Day”, the Fax Forwarding operation will continue indefinitely, regardless of the time of the day.
Section 5 Other Features of this Fax Turning Fax Forwarding ON/OFF 5 To turn Fax Forwarding ON, press the “ON” key. (inch) In order to use Fax Forwarding, it is necessary to turn it ON in advance. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the Default key. The Default Setting screen will appear. (metric) 6 2 Press the “Fax default” key.
Section 5 Other Features of this Fax Dialing Multiple Destinations as a Group (Group Dial Keys) If you register multiple destinations under a speed-dial key in advance, that key will then function as a group dial key and you will be able to dial all those number with the press of a key. * Group dial keys can be used for entering the other party's fax numbers during a number of the various functions of this fax such as Broadcast Transmission, etc..
Section 5 Other Features of this Fax 5 Enter the other party's fax numbers. * You can enter the fax numbers using the keypad, abbreviated numbers, one-touch keys or the address book. Chain dial keys can be used as well. * If you want to enter multiple fax numbers with the keypad, press the “Next destinat.” [“Next dest.”] key after each fax number. (inch) Modifying or Deleting Registered Information 1 (inch) (metric) 6 7 Press the “Register” key. The Registration Select screen will appear.
Section 5 Other Features of this Fax 4 If you want to delete the registered one-touch key, press the “Delete” key and then go to the next step. If you want to modify the registered information, press the “Change contents” key and then go directly to step 6. 8 Press the “Close” key. 9 Once you are finished modifying all of the items that you want, press the “OK” key. The message display will return to the same screen as was displayed in step 3.
Section 5 Other Features of this Fax Dialing With a Group Dial Key 5 (inch) * You CANNOT use group dial keys in combination with chain dial keys. * You can use group dial keys not only for standard transmission, but also for such operations as Broadcast Transmission and Polling Reception. 1 If the operation involves the transmission of documents, set the documents you want to transmit.
Section 5 Other Features of this Fax Printing Out a Group Dial List Print out this list in order to check the contents of group dial keys currently registered in this fax, such as the registered fax numbers and the group name. * If there are no group dial keys registered in this fax, a Group Dial List will not be printed out. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
Section 5 Other Features of this Fax Saving Specific Communication Settings as a Single Program (Program Keys) The operational procedures for various types of communication, such as Broadcast Transmission, Polling reception, etc., can be registered under a speed-dial key that will then function as a program key for one-touch operation. It is also possible to use the timer function, etc., when registering a program key.
Section 5 Other Features of this Fax 5 If you do NOT want to designate a time of day for the operation to begin, press the “Off” key under “Delayed TX” and go directly to step 7. 10 Press the “Finish dest. Set” [“Dest. set”] key. 11 Enter a name for the program. (Maximum 20 characters) * In order to enter characters, refer to “Entering Characters” on page 2-11. 12 Check the currently registered information and press the key that corresponds to any item that you want to modify.
Section 5 Other Features of this Fax Modifying or Deleting Registered Information 4 * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 If you want to delete the registered program key, press the “Delete” key and then go to the next step. If you want to modify the registered information, press the “Change contents” key and then go directly to step 6. (inch) Press the “Register” key.
Section 5 Other Features of this Fax 7 Enter the abbreviated number of an unregistered speed-dial key (001 - 600). * Once a 3-digit number is entered, that number may be changed using the “+” and “-” keys. (inch) Using a Program Key 1 If the operation involves the transmission of documents, set the documents you want to transmit. If it involves a polling reception, go directly to step 5.
Section 5 Other Features of this Fax 5 Press the program key under which the desired program is registered. (inch) (metric) Printing Out a Program Dial List Print out this list in order to check the content of program keys currently registered in this fax. * If there are no program keys registered in this fax, a Program Dial List will not be printed out. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
Section 5 Other Features of this Fax 3 To print out a Program Dial List, press the “Yes” key. A Program Dial List will be printed out.
Section 5 Other Features of this Fax Enabling Communication Only When Certain Passwords Match (Password Check Communication) Password Check Communication allows you to limit to and from whom fax communication can be accomplished but making it necessary to meet specific conditions regarding certain passwords. More specifically, the passwords (Permit Telephone Number and Permit ID) are registered in advance and Password Check Communication is turned ON.
Section 5 Other Features of this Fax 3 Press the “Permit Tel No.” [“Permit tel. nr.”] key. (inch) 6 Press the “OK” key. The message display will return to the same screen as was displayed in step 4. If you want to continue registering other Permit Telephone Numbers, repeat steps 4 through 6. If you are finished registering Permit Telephone Numbers, press the Reset key. (metric) 4 Press an unregistered key. * The information will be displayed for all keys that have already been registered.
Section 5 Other Features of this Fax Modifying or Deleting Permit Telephone Numbers > Deleting a Permit Telephone Number 4 * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Perform steps 1 through 3 of “Registering New Permit Telephone Numbers” on page 5-42. 2 Press the key which displays the Permit Telephone Number you want to modify or delete. Press the “Yes” key.
Section 5 Other Features of this Fax Registering New Permit IDs 4 * You can register up to 5 numbers as Permit IDs in this fax. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press an unregistered key. * The information will be displayed for all keys that have already been registered. (inch) Press the “Register” key. The Registration Select screen will appear.
Section 5 Other Features of this Fax Modifying or Deleting Permit IDs * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. > Modifying information 5 Press the Stop/Clear key to delete the old number and then enter the new Permit ID, or use the “ ” and/or “ ” keys to move the cursor to a desired location and reenter the number as desired. (inch) 1 Perform steps 1 through 3 of “Registering New Permit IDs” on page 5-45.
Section 5 Other Features of this Fax Turning Password Check Communication ON/OFF 5 (inch) Turn Password Check Communication ON when you want to limit to and from whom fax communication can be accomplished. There are separate settings for controlling transmissions and receptions. * If there are no Permit Telephone Numbers or Permit IDs registered in this fax, Password Check Communication will not be possible even if it is turned ON here.
Section 5 Other Features of this Fax Communicating with Encrypted Documents (Encrypted Communication) Encrypted Communication involves the encryption of documents prior to their transmission. In this way, third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself.
Section 5 Other Features of this Fax 2 Press the “Encryption key” key. * If Restricted Access is turned OFF, go to the next step. If Restricted Access is turned ON, proceed directly to step 4. 5 (inch) Use the numerals (0 - 9) and the English alphabet (A - Z) that is shown on the touch panel to create the desired 16-character Encryption Key. * If you want to change the entered key, use the “ ” and/or “ ” keys to move the cursor to the desired location.
Section 5 Other Features of this Fax Modifying or Deleting Encryption Keys * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. > Modifying information 5 Press the Stop/Clear key to delete the old key and then enter the new Encryption Key, or use the “ ” and/or “ ” keys to move the cursor to a desired location and reenter the Encryption Key as desired.
Section 5 Other Features of this Fax Registering New Encryption Boxes 2 An Encryption Box must be registered in your fax machine in order to receive an Encryption Communication. During that registration procedure, you will also need to select whether or not you want the received documents to be printed out immediately or not. * You can register up to 15 Encryption Boxes in this fax machine.
Section 5 Other Features of this Fax 5 Use the keypad to enter the 4-digit number that you want to use as the Encryption Box number. 9 (inch) 10 (metric) 6 Press the “Box. ID” key and enter the 4-digit number that you want to use for the Encryption Box ID. * If you register “0000” as the Encryption Box ID, it will not be necessary to enter an ID-code when you print out documents from that Encryption Box. 7 Press the “Encryption Code” [“Encr.
Section 5 Other Features of this Fax Modifying or Deleting Encryption Boxes 5 * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 If you want to delete the registered Encryption Box, press the “Delete” key and then go to the next step. If you want to modify the registered information, press the “Change contents” key and then go directly to step 7.
Section 5 Other Features of this Fax Performing the Operation at the Transmitting Fax Encrypted Transmission is accomplished by dialing with a one-touch key that has been designated in advance for Encrypted Transmission. * Encrypted Transmission is possible to a single destination, as well as in combination with a Broadcast Transmission. * F-Code Based Communication is not available for use with Encrypted Communications. * If you want to cancel the procedure part way through, press the Reset key.
Section 5 Other Features of this Fax Printing Out Documents from an Encryption Box 3 Perform the following procedure to print out documents that have been received into your Encryption Box. If the documents are printed out correctly, the data will be deleted from that box. * If you registered “0000” as the Box ID for your Encryption Box, it is not necessary to enter a Box ID just to print out documents from that box.
Section 5 Other Features of this Fax Printing Out an Encryption Key List Print out this list in order to check the contents of Encryption Keys currently registered in this fax. * Print out of this list is only possible if the currently registered administrator number is entered during the procedure. If the entered number does not match the registered one, an Encryption Key List CANNOT be printed out. * If there are no Encryption Keys registered in this fax, an Encryption Key List will not be printed out.
Section 5 Other Features of this Fax Printing Out an Encryption Box List Print out this list in order to check the information in each Encryption Box as well as data regarding the existence of documents in each respective box. * If there are no Encryption Boxes registered in this fax, an Encryption Box List will not be printed out. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
Section 5 Other Features of this Fax Managing Fax Use by Each Department (Restricted Access) By allowing certain communication and operation only upon entry of one of the viable ID-codes, use of this fax – such as the number of communications initiated – can be effectively scrutinized for up to 100 individual departments. * Up to 1000 departments can be registered when the optional Hard Disk is installed in your copier.
Section 5 Other Features of this Fax Using the fax with Restricted Access turned ON... Accessing the Registration Select Screen When Restricted Access is Turned ON When Restricted Access is turned ON, it is necessary to enter a viable ID-code or the registered administrator number in order to use the fax machine.
Section 5 Other Features of this Fax 3 The touch panel will change to the Registration Select screen. (inch) Accessing the Application Screen When Restricted Access is Turned ON When Restricted Access is turned ON, perform the following procedure in order to access the Application screen (available when you press the “Application” key) and thereby use the corresponding functions of this fax machine. (metric) 1 Use the keypad to enter a viable ID-code (between 1 and 8 digits).
Section 5 Other Features of this Fax 4 The Application screen will appear. Perform the desired procedure. (inch) (metric) Accessing the Report Selection Screen When Restricted Access is Turned ON When Restricted Access is turned ON, perform the following procedure in order to access the Report Selection screen (available when you press the “Print Reports” key) and thereby print out the corresponding reports.
Section 5 Other Features of this Fax 4 The keys for reports that can be printed out will appear. Press the key for the report that you want to print out. 3 Use the keypad to enter the currently registered administrator number (4 digits). (inch) (inch) (metric) (metric) 4 The Report Print Out screen will appear. Print out the desired report(s). (inch) z If you enter the administrator number... 1 Press the “Print Report” key. (inch) (metric) (metric) 2 5-62 Press the “Admin.Item” key.
Section 5 Other Features of this Fax Checking Transmission/Copy Counts Printing Out a Restricted Access Report Perform the following procedure in order to check the number of documents that have been transmitted under an individual ID-code or by all ID-codes overall. You can also check the number of copies that have been made on the machine. Print out this report in order to check the details of communications occurring under Restricted Access.
Section 5 Other Features of this Fax 3 Use the keypad to enter the currently registered administrator number (4 digits). 5 (inch) Select the ID-code for which you want to print out a Restricted Access Report by pressing the corresponding key to highlight it. It is possible to select more than one ID-code. * If you want to print out a report for all the ID-codes at one time, press the “All Depart.” [“All ID-codes”] key.
Section 6 Managing Information About Your Fax Communications Checking the Result of Each Communication (Communication Result Display) You can use the message display to check certain information regarding the 50 most recent fax transmissions and/or receptions. The communication result display lets you check the document number, date and time, destination name, number of pages, type of communication and the result of your communication.
Section 6 Managing Information About Your Fax Communications 4 To verify even more detailed information for a particular transmission, select the desired transmission and press the “Details” key. (inch) Checking the Result of Receptions Information for up to 50 of the most recent fax receptions can be checked in the message display. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
Section 6 Managing Information About Your Fax Communications 3 If 6 or more receptions have taken place, press the “S” cursor key or the “T” cursor key to scroll up and down through those receptions. 6 Once you have finished checking the desired information, press the Reset key to return to the initial mode. (inch) (metric) 4 To verify even more detailed information for a particular reception, select the desired reception and press the “Details” key.
Section 6 Managing Information About Your Fax Communications Printing the Different Management Reports/List (Management Reports/Lists Printout) The results of your fax communications as well as certain fax-related settings in this machine can be checked whenever you want by printing out different management reports. The following procedures explain how to print out the Activity Report, Confirmation Report and User Setting List. Each of these reports can be printed out at any time.
Section 6 Managing Information About Your Fax Communications Printing Out a Confirmation Report Print out this report in order to check the status of fax communications held in memory in the waiting state. * If there are no related communications or documents for Polling Transmission held in memory, a Confirmation Report will not be printed out. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.
Section 6 Managing Information About Your Fax Communications Printing Out a User Setting List Print out this list in order to check the settings made (Line Type, etc.) and other registered information (own name, etc.) in this fax. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the “Print Report” key. The Report Selection screen will appear. (inch) (metric) 2 Press the “User set. list” key.
Section 7 Various Settings and Registration Turning Print Out of Each Report ON/OFF (Print Report setting) Five different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not. You can also have each of these reports printed out automatically or turn OFF automatic print out of each report. 1 Press the Default key. The Default Setting screen will appear. 2 Press the “Fax default” key.
Section 7 Various Settings and Registration 4 Press the “Change #” key. 5 Select whether or not you want the Activity Report to be automatically printed out. Press the “On” key to have it printed automatically and the “Off” key to stop print out. (inch) 9 In the screen for step 5, select whether or not you want the Restricted Access Report to be automatically printed out. Press the “On” key to have it printed automatically and the “Off” key to stop print out.
Section 7 Various Settings and Registration Turning the Bulletin Board ON/OFF (Bulletin Board setting) If you use the Bulletin Board function, you only need to enter documents into memory once and they will be available for transmission to any number of receiving parties upon receipt of their polling request. (Refer to “Preparing Documents for a Polling Transmission”, page 5-8.) In order to use the Bulletin Board function, it is necessary to turn it ON here in advance.
Section 7 Various Settings and Registration Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting) The number of times the fax will “ring” before an incoming call is answered in the Auto Fax Reception mode, the Auto FAX/TEL Switching mode [this setting is not available in metric models] or the TAD Reception mode can be set here to any number between 1 and 15. * If you want to cancel the procedure part way through, press the Reset key.
Section 7 Various Settings and Registration Making Volume Settings (Volume setting) The volume of the alarm, the monitor and the speaker can be adjusted here, or you can make the alarm inaudible. 3 Press the “T” cursor key until “Set Volume” [“Set the sound volume”] is highlighted. 4 Press the “Change #” key. 5 Select the desired alarm volume from among “Large”, “Small” and “Off”.
Section 7 Various Settings and Registration Setting the Document Size for Scanning from the Document Processor (Scan from DP setting) Select here whether documents that are set in the Document Processor will be scanned as 8 1/2" x 11" [A4R] or other such standard size paper, or as long documents (in the direction of the paper feed). * It is necessary to select “Standard size” here when transmitting both sides of duplex (2-sided) documents.
Section 7 Various Settings and Registration Setting the Default Transmission Mode (TX Mode/Default setting) You can select which transmission mode, Memory Transmission or Direct Feed Transmission, will be the default setting in this fax. If you select “Dir. Feed Tx” here, the “Dir. Feed Tx” key will be shown in the basic fax screen. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the Default key.
Section 7 Various Settings and Registration Selecting the Automatic Reception Mode (Receive Mode setting) This fax has 2 or 3 automatic reception modes (depending upon the model version). The inch version of this fax offers the Automatic Fax Reception, Auto FAX/TEL Switching and D.R.D. Reception modes. The metric version contains the Automatic Fax Reception and Auto FAX/TEL Switching modes. Select from among the available modes that are available for your fax machine.
Section 7 Various Settings and Registration Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting) Select here whether or not you want information – such as the time of the reception, information related to the transmitting party and the number of pages transmitted – to be printed out at the top edge of received documents.
Section 7 Various Settings and Registration Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting) Select here from among the 3 available modes for feeding paper to print out all documents that are received when the fax is in the Fax Operation mode - as well as for printing out reports and lists: the Auto Selection mode, the Fixed Size mode or the Fixed Cassette mode. * This setting CANNOT be changed while there are documents remaining in memory.
Section 7 Various Settings and Registration 6 Select the desired paper size and then proceed directly to step 8. 7 Select the desired drawer. 8 Press the “Close” key.If you are finished making settings, press the Reset key to return to the initial mode.
Section 7 Various Settings and Registration Turning Duplex Reception ON/OFF (Duplex RX setting) The Duplex Unit turns paper over inside the fax machine so that printing can be accomplished on the back side of the paper as well (Duplex Reception function). When the width of each page received is exactly the same, the documents will be printed onto the front and back sides of that size of paper. * To use the Duplex Reception function, it is necessary to turn it ON in advance.
Section 7 Various Settings and Registration Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting) If 2 in 1 reception is turned ON and two 5 1/2" x 8 1/2" [A5] size pages are received in a row during the same reception, those 2 pages will be printed onto a single sheet of 11" x 8 1/2" [A4R] size paper. In order to accomplish 2 in 1 Reception, it is necessary to turn this function ON here in advance. * 2 in 1 Reception will not be available when both 2 in 1 Reception and Duplex Reception are turned ON.
Section 7 Various Settings and Registration Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting) Especially if trouble occurs in this fax in which it is necessary to call for service, it is possible for our service center computer to access the fax directly over the telephone line and check its status and other information about the trouble.
Section 7 Various Settings and Registration Registering the Remote Test ID (Remote Test ID setting) If you have entered into a contract with an authorized service center for their Remote Diagnosis service, it is necessary to register here in advance the Remote Test ID that they designate for you. * A previously registered Remote Test ID can also be modified by performing the following procedure. * If you want to cancel the procedure part way through, press the Reset key.
Section 7 Various Settings and Registration Turning Manual Paper Feed ON/OFF (“Bypass feeding” setting) Select here whether or not you want to use the Multi-Bypass to feed paper for printing our received faxes. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the Default key. The Default Setting screen will appear.
Section 7 Various Settings and Registration Receiving faxes at the same size or a reduced size (“Reception size” setting) If “Auto Select” [“Auto sel.
Section 7 Various Settings and Registration 7-18
Section 8 Optional Equipment Optional Memory By adding 8 MB of optional memory, the amount of memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode. In addition, you will be able to store a greater number of documents into memory (for transmission or through reception).
Section 8 Optional Equipment 8-2
Section 9 Network FAX Settings (Option) This section contains explanations on the Network FAX functions available when the optional Printer/Scanner Kit is installed on this Fax machine and in particular on the setup procedure and settings to be performed on the machine. As the contents of the settings will differ according to the environment of the computer connected to this machine, make sure to read the explanations corresponding to your computer environment and to perform the appropriate procedure.
Section 9 Network FAX Settings (Option) Performing the Setup Procedure In order to use the Network FAX functions, the following setup procedure needs to be performed. (1) Connecting the fax machine and the computer [Example connection] Connect the shielded network cable (100 BASE-TX or 10 BASE-T) to the fax machine. See page 9-3.
Section 9 Network FAX Settings (Option) Connecting the Fax Machine and the Computer 1 Turn the power switch of the fax machine OFF ( ). Note: Always make sure to turn the power switch of the fax machine OFF ( ) before connecting the network cable. 2 Insert the connector of a shielded Ethernet 10BASE-T or 100BASE-TX cable into the scanner interface connector on the fax machine. 3 Turn the power switch of the fax machine ON (|).
Section 9 Network FAX Settings (Option) Making the Initial Settings on the Fax Machine Registering the Network FAX Reception Settings Turn this setting ON in order to perform Network FAX Reception. The received documents can also be printed with this machine. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 4 Press the “Change #” key.
Section 9 Network FAX Settings (Option) Turning the Save Transmitted Documents Function ON/OFF 5 Select whether you want to save the documents or not by pressing either the “On” or “Off” key, as appropriate. (inch) Perform this procedure to select whether you want to save the transmitted documents on the server computer (the computer on which the provided Scanner File Utility is installed) or not. * If you want to cancel the procedure part way through, press the Reset key.
Section 9 Network FAX Settings (Option) Selecting the File Type 5 Perform this procedure to select the file type in which the documents for transmission, or of received documents, will be saved in the server computer (the computer on which the provided Scanner File Utility is installed). The document can be saved as a PDF file or a TIFF file. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the Default key.
Section 9 Network FAX Settings (Option) Registering the Network FAX Information Register the following items when you want to use the Network FAX functions. • File name (Transmission/Reception)...For registering the default file name when documents which have been transmitted or received using the Network FAX functions are saved in the designated folder. • IP address / Host name...
Section 9 Network FAX Settings (Option) z Registering the file name (factory default setting: “RX” and “TX”) 3 Press the “File name” key. z Registering the IP address or host name 7 Press the “IP addr./Host name” key. (inch) (inch) (metric) (metric) 4 5 If you want to register the file name for received faxes, press the “NetworkFAX Rx.” [“NW-FAX RX”] key. If you want to register the file name for transmitted faxes, press the “Save Tx. original” key.
Section 9 Network FAX Settings (Option) z Registering the administrator's e-mail address 10 Press the “Admin. E-mail ad.” key. 13 Once you are finished entering the administrator's e-mail address, press the “End” key. The message display will return to the same screen as was displayed in step 11. 14 Press the “Account” key. 15 Enter the account name using the English alphabet, numerals or other available symbols.
Section 9 Network FAX Settings (Option) 18 19 Use the keypad to enter the currently registered administrator number (4 digits). * The factory default administration number is “3000” (for 30 sheets/min. copiers), “4000” (for 40 sheets /min. copiers) and “5000” (for 50 sheets /min. copiers). * The Administrator Number input screen will not be displayed if Restricted Access is turned ON.
Section 9 Network FAX Settings (Option) 24 Press the “Save Tx. original” key and use the keypad to enter the save folder number for transmitted documents in the same manner as you did for received documents. (inch) (metric) * “Clear” key: Press this key when you want to reenter the number. “Stop” key: Press this key when you want to cancel the registration procedure and return the touch panel to the screen in step 3. 25 Once you are finished entering the save folder number, press the “Enter” key.
Section 9 Network FAX Settings (Option) Printing Out a Network FAX Settings List Print out this list in order to check the information registered for the Network FAX functions, such as the Network FAX Reception settings, the auto print out setting, the save folder number, etc. * If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 2 Press the “Print Report” key. The Report Selection screen will appear.
Section 10 Reference Information Specifications Type ................................................................................ Optional FAX Kit Compatibility ................................................................. Group 3 Line Requirement .......................................................... Subscription telephone line Transmission Speed....................................................... Within 3 seconds (33600 bps, JBIG, ITU-T #1 chart) Modem Speed ...............................
Section 10 Reference Information Character Input Screens When entering your self-station name and the destination name under a speed-dial key, the available characters and symbols as well as the input screen itself will differ depending upon the language being used. The following indicate the layouts of the keys for each screen.
Section 10 Reference Information Paper Size and Priority Feed Chart (Inch version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
Section 10 Reference Information Paper Size and Priority Feed Chart (Metric version) If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents, the FAX will automatically select the most appropriate paper for print out. The following chart indicates the order of priority for paper selection in such a case.
Section 10 Reference Information Menu Flow Charts The following charts represent the flow of the message display when the “function” keys on the touch panel (“Application”, “Register” and “Print Report”) are touched, as well as when the Default key is pressed. Refer to this chart as a reference when operating the FAX.
Section 10 Reference Information Default key “FAX default” key Type of Phone Line (Inch version only) TTI Transmission ON/OFF Report Print Out ON/OFF Password Check Communication ON/OFF FAX Forwarding ON/OFF Bulletin Board Function ON/OFF Number of Rings (Auto FAX Reception) Volume Settings Document Size for Scanning from the Document Processor TX mode default Automatic Reception Mode Reception Date & Time Print Out ON/OFF Paper Feed Selection Mode Manual Paper Feed ON/OFF 2 in 1 Reception ON/OFF Duplex
Section 10 Reference Information Error Code Tables When a communications error occurs, one of the following error codes will be printed out on the corresponding Transmission Report or Reception Report as well as the Activity Report. Refer to the following tables for a more detailed explanation of the error. * If an error occurs during communication at a transmission speed of 33600 bps, the “U” in the error codes noted below will change to an “E”.
Section 10 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U01600 A communication error occurred during reception at high transmission speed. Perform reception procedures again after having the transmitting party lower the transmission speed. U01700 U01720 A communication error occurred during transmission at high transmission speed. Perform transmission procedures again. U01721 A communication error occurred during transmission at high transmission speed.
Section 10 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U03600 The transmitting party’s FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in order to receive documents from that party’s F-Code Box, but was unsuccessful because the F-Code password that you entered did not match the one registered in the transmitting party’s FAX.
Section 10 Reference Information CODE CAUSE AND/OR PROCEDURE FOR CORRECTION U14000 A reception from an F-Code box was attempted, but was unsuccessful because the memory in your FAX machine has become full. Print out data from memory and try again or abandon the F-Code Based Confidential Reception attempt.
Section 10 Reference Information Index A E Abbreviated Dialing ............................................................. 2-19 Abbreviated Numbers .......................................................... 1-18 Accessing the Application Screen When Restricted Access is Turned ON ........................................................................... 5-60 Accessing the Registration Select Screen When Restricted Access is Turned ON ...........................................................
Section 10 Reference Information M Management Reports/Lists Printout ..................................... 6-4 Manual Fax Reception .......................................................... 3-20 Manual Fax Transmission ................................................... 3-19 Manual Redialing ................................................................. 2-24 Modifying or Deleting Encryption Boxes ............................. 5-53 Modifying or Deleting F-Code Confidential Boxes ..............
MEMO
MEMO
DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.
Technical regulations for terminal equipment This terminal equipment complies with: • • • • • • • • • • • • • • • • • • • • • • • • • • • • TBR21 AN 01R00 AN 02R01 AN 04R00 AN 05R01 AN 06R00 AN 07R01 AN 09R00 AN 10R00 AN 11R00 AN 12R00 AN 16R00 DE 03R00 DE 04R00 DE 05R00 DE 08R00 DE 09R00 DE 12R00 DE 14R00 ES 01R01 GR 01R00 GR 03R00 GR 04R00 NO 01R00 NO 02R00 P 03R00 P 04R00 P 08R00 AN for P AN for CH and N General Advisory Note AN for D, E, GR, P and N AN for D, GR and P AN for D, E, P and N AN for D AN
CAUTION! The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT! Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.
2003.
