FAX Option Type C3000 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Depending on which country you are in, certain units may be optional.
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
❖ Other manuals • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ For “UNIX Supplement”, please visit our Web site or consult an authorized dealer.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i NOTICE ................................................................................................................... 1 Important Safety Instructions ...............................................................................3 Caution.......................................................................................................................
Scan Settings .......................................................................................................47 Scan Type ................................................................................................................47 JBIG Transmission ................................................................................................49 Resolution ................................................................................................................49 Scan Size ..............
2. Other Transmission Features Sending at a Specific Time (Send Later) ......................................................... 123 Requesting a Reception Notice ........................................................................125 Setting an E-mail Destination as a BCC .......................................................... 127 Confirming Transmission Results by E-mail ..................................................128 Entering the Subject ......................................................
Printing Options.................................................................................................163 Print Completion Beep ...........................................................................................163 Checkered Mark.....................................................................................................163 Center Mark ...........................................................................................................164 Reception Time .....................
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) ..............................................................206 Printing Received and Stored Documents ............................................................. 207 Deleting Received and Stored Documents ............................................................208 Printing a File Received with Memory Lock ....................................................209 Personal Boxes ........................................
Specifying Options .................................................................................................249 To send a fax document at a specific time .......................................................... 249 To print a sender stamp.......................................................................................250 To attach a cover sheet .......................................................................................250 To specify two-sided printing ............................
NOTICE ❖ Note to users in the United States of America ❖ Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
❖ Note to users in Canada ❖ Note: This Class B digital apparatus complies with Canadian ICES-003. ❖ Remarque concernant les utilisateurs au Canada ❖ Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. • Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
Reading the Display This section explains how to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby display appears. Note ❒ This machine automatically returns to standby mode if you do not use the machine for a certain period of time.
Reading the Display Panel and Using Keys This section explains key functions and messages that appear on the control panel. ❖ Initial Display ALV012S 1. Displays the date, time, and machine status. Displays the name, facsimile number of the destination, and the size of the original when transmitting. 7. Allows you to store documents in the Document Server. When user authentication is set, a login user name appears. 8. Press to display various information about communication. 2.
13. Allows you to set various features for transmission. 14. Allows you to set a sender. 15. Allows you to check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”. 17. Title word keys appear. Allows you to switch from one page (display) to another on the destination list. 18. Switches the title word keys. 19. Appears on Destination keys programmed as a group destination. 16. Displays Quick Operation keys set for frequently used functions.
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. ALV021S ❖ Example of a simplified display ALV013S 1. [Key Color] Press to change the key color and increase the brightness of the display panel. Note ❒ To return to the initial display, press the {Simplified Display} key again.
Function List This section explains various items that can be specified in the Facsimile Features menu. Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see “Facsimile Features”, General Settings Guide. ❖ General Settings Function name Description Quick Operation Key Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on.
❖ Send Settings Function name Description Max. E-mail Size Specify to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason. Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party. Backup File TX Setting You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission.
Function name Description Paper Tray Use this function to print fax documents received from programmed senders and fax documents from other senders, using different paper trays. Specify Tray for Lines Specify a paper tray for each line (telephone, Internet Fax, IP-Fax).
12
1. Transmission This section explains basic transmission operations such as specifying a transmission mode or destination. Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receiver and confirm with them when sending important documents. ❖ Memory Transmission Transmission starts automatically after the original is stored in memory.
Transmission Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. 1 Note ❒ You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is pressed. See “Registering a priority function using a program”. Reference p.19 “Parallel Memory Transmission” p.20 “Simultaneous Broadcast” p.
Transmission Modes ❖ When sending to an Internet Fax destination Press [Internet Fax] to switch the type of transmission to Internet Fax. 1 Reference p.25 “IP-Fax Functions” p.29 “Internet Fax Functions” Memory Transmission Memory transmission mode has standard fax, Internet Fax and IP-Fax. Important ❒ If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted.
Transmission C Make the scan settings you require. 1 D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”. E When sending the same original to several destinations (broadcasting), press [Add] to specify the destinations.
Transmission Modes F Specify the next destination. 1 Press [Fax] or [Internet Fax] to switch the transmission type between fax/IPFax and Internet Fax. A fax number, e-mail address and IP-Fax destination can be specified simultaneously. G Press the {Start} key. Note ❒ If the combined total number of programmed destinations exceeds the maximum value, only Immediate Transmission is possible. ❒ For the maximum number of destinations you can specify per file, see “Maximum Values”.
Transmission Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. A Make sure [Immed. TX] is not highlighted. B Place the first page of the original face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. 1 The machine starts scanning. F Place the next original on the exposure glass within 60 seconds after the machine has finished scanning the first original.
Transmission Modes Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use the original for another purpose.
Transmission Automatic Redial If a fax document could not be sent because the line was busy or an error occurred during transmission, the line is switched to another at five-minute intervals and redial is attempted up to five times. If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report. 1 Note ❒ If there are a large number of files stored in memory, documents might not be sent in the order they were scanned.
Transmission Modes Note ❒ To avoid accidentally pressing the wrong Destination key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. 1 Reference p.63 “Simultaneous Broadcast Using Multiple Line Ports” p.
Transmission C Select the scan settings you require. 1 D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct number. To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”. E Press the {Start} key. The machine dials a destination. Note ❒ Documents are not stored in memory. Reference p.47 “Scan Type” p.49 “Resolution” p.58 “Density (Contrast)” p.
Transmission Modes Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass. A Press [Immed. TX]. B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. F Place the next original on the exposure glass within 10 seconds after the ma- 1 chine has finished scanning the first original. G Repeat steps D to F for all originals.
Transmission Displaying Confirmation of Transmission On this screen you can check the destination, transmission mode, and other transmission settings before transmitting. 1 A Press [Check Modes], and then check the transmission settings. The following display appears. B After checking the settings on the display, press [Exit].
IP-Fax Functions IP-Fax Functions The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network. This function has the following advantages and is suitable for communication within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol. Specify an IPv4 address or host name instead of a fax number for sending.
Transmission You can receive IP-Faxes in the same manner as standard faxes. 1 ALT001S Important ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under Initial Settings in the Facsimile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6. ❒ Before using this function, configure the network in the System Settings menu. Note ❒ IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant.
IP-Fax Functions Reference p.147 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide 1 Terminology The following are words you should know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives files via one-toone communication over a LAN or the Internet.
Transmission Notes on Using IP-Fax The following are notes about using IP-Fax: • You may not be able to send to a firewall-protected network. • You cannot use telephones on a LAN. • If a power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on.
Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address. You can also print or forward received e-mail messages.
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITUT Recommendation T.37. ❒ You can receive e-mail messages with an attached TIFF-F image from computers. ❒ Though Internet Fax documents are normally sent via an SMTP server, you can also send Internet Fax documents directly to their destinations without going through an SMTP server. To do this, set whether or not to bypass the SMTP server on the standby display.
Internet Fax Functions • The level of security for Internet communications is low. It is recommended that you use the telephone network for confidential communications. • Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion. Use Internet Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern.
Transmission Functions Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Memory Lock Reception • SEP Code Reception • Authorized Reception per Sender • Reception File Print Quantity per Sender 1 E-mail Subject If you send e-mail without specifying a subject, a subject is automatically inserted. Subjects differ depending on Stamp Sender Name settings. ❖ When Stamp Sender Name is set to on: From Sender Name(Fax Message NO.
Internet Fax Functions T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532) When an Internet Fax communication is made between T.37 full mode compatible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail.
Transmission Placing Originals Place the original on the exposure glass or the ADF.
Placing Originals Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set originals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets.
Transmission Reference p.18 “Sending multiple originals using the exposure glass” p.23 “Sending multiple originals using the exposure glass” p.33 “T.37 Full Mode” p.40 “Acceptable Original Sizes” p.41 “Paper Size and Scanned Area” p.43 “Original Sizes Difficult to Detect” p.44 “Transmission with Image Rotation” p.51 “Scan Size” p.
Placing Originals D Press [OK]. The selected original orientation appears in “Original Feed Type”. E Specify a destination, and then press the {Start} key. 1 Reference p.221 “Storing a Document” Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end.
Transmission A Place the original, and then select the scan settings you require. B Press [Original Feed Type]. 1 C Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ ]. Make sure that the specified original orientation matches the orientation of originals loaded in the ADF. D Press [2 Sided Original].
Placing Originals E Select [Top to Top] or [Top to Bottom]. 1 F Select [1st Sheet] or [2nd Sheet]. To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step D. Select [2nd Sheet] if you want to send a cover sheet as the first page. G Press [OK]. “2 Sided Original” appears above [Original Feed Type]. H Specify a destination, and then press the {Start} key. Note ❒ You can confirm whether both sides were properly scanned using the Stamp function.
Transmission Acceptable Original Sizes Where original is set Acceptable original size Exposure glass Up to A3 (297 × 420 mm), 11" × 17" (279 × 432 mm) 1 ADF, one-sided docu- A5 L to A3 L ment (up to 1200 mm long) Maximum number of sheets 1 Paper thickness ---- 50 sheets 40-128 g/m2 2 (80 g/m , 20 lb) (11-34 lb) 51/2" × 81/2" K to 11" × 17"L ADF, two-sided docu- A5 L to A3 L ment (up to 432 mm long) 50 sheets 52-105 g/m2 2, 20 lb) (14-28 lb) (80 g/m 51/2" × 81/2" K to 11" × 17"L Note ❒ The weigh
Placing Originals Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned.
Transmission Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure glass or in the ADF, a margin of 3 mm (0.1") around each edge of the original may not be sent. ❒ If the receiver uses paper of a smaller width than the original, the image is reduced to fit that paper.
Placing Originals Reference p.51 “Scan Size” Original Sizes Difficult to Detect 1 The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the correct size.
Transmission Reference “System Settings”, General Settings Guide Transmission with Image Rotation 1 Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 81/2"×11" original in the portrait orientation (K), the image is sent rotated by 90°. Providing the receiver has A4, 81/2"×11" landscape paper (L), the document is printed the same size as the original. Note ❒ This function is unavailable with Immediate Transmission.
Placing Originals Stamp When sending a fax document using the ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page. 1 Important ❒ Stamp only works when scanning from the ADF. A Place the original, and then select the scan settings you require. B Press [Original Feed Type]. C Press [Stamp]. To cancel the stamp, press [Stamp] again before pressing [OK]. D Press [OK].
Transmission E Specify the destination, and then press the {Start} key. Note ❒ This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or successfully sent by Immediate Transmission. 1 ❒ When the stamp starts getting lighter, replace the cartridge. ❒ If a multi-page feed or paper jam occurs, the originals are not sent properly and not stamped. If you find a page that is not stamped, send only that page again.
Scan Settings Scan Settings You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.
Transmission A Press [Scan Settings]. 1 B Make sure that [Scan Type] is selected. C Select the scan type you require, and then press [OK]. Note ❒ If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected. ❒ If you send a fax document with [Text / Line Art], [Text / Photo], or [Photo] and the background of the received image is dirty, reduce the density setting and resend the fax.
Scan Settings JBIG Transmission If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods. 1 Important ❒ This function is not available with Internet Fax function. ❒ This function requires that the other party's fax machine has both the JBIG function and ECM function (G3 communication only). Resolution This section explains how to set the resolution of the original.
Transmission A Press [Scan Settings]. 1 B Press [Resolution]. C Select the resolution you require, and then press [OK].
Scan Settings Note ❒ If you install the optional expansion memory, “Super Fine” appears in the Resolution box. ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you actually sent by printing the Journal.
Transmission Auto Detect Detects the size of the first page and scans all pages using that size. If the machine cannot detect the original size, a confirmation message appears. Place the original again. 1 A Place the originals. B Press [Scan Settings]. C Press [Scan Size]. D Make sure that [Auto Detect] is selected. If it is not, press [Auto Detect].
Scan Settings E Press [OK]. 1 “Auto Detect: Same Size” appears above [Scan Settings]. F Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 81/2"×11"KL, 81/2"×14"L, and 11"×17"L. A Place the originals. B Press [Scan Settings]. C Press [Scan Size].
Transmission D Press the size of the originals to be sent. 1 81/2"×11" indicates LT. 81/2"×14" indicates LG. 11"×17" indicates DLT. E Press [OK]. The selected size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. Area Program the sizes of the originals to be scanned in advance. Only the area in the specified size is scanned regardless of the actual size of a placed original. A Place the originals.
Scan Settings C Press [Scan Size]. 1 D Press [Area 1] or [Area 2]. E Press [OK]. The specified size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect].
Transmission Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF. For example, when A3Land A4Ksize originals are sent together, usually all are sent using the size of the first original. By selecting Mixed Original Sizes, the machine scans and sends each original according to its size. 1 A Place the originals. B Press [Scan Settings]. C Press [Scan Size]. D Press [Mixed Original Sizes].
Scan Settings E Press [OK]. 1 “Auto Detect: Mixed Sizes” appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again. ❒ You can combine the original sizes as follows: A3Land A4K, B4 JISLand B5 JISK, A4Land A5K. ❒ When using Mixed Original Sizes, the machine sends the originals by Memory Transmission. ❒ When using Mixed Original Sizes, rotation transmission is disabled.
Transmission Density (Contrast) The text and diagrams on originals should stand out clearly from the paper they are on. If the original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the density. 1 ❖ Auto Density The appropriate density setting for the original is automatically selected. A Make sure that [Auto Density] is selected. ❖ Manual Density Use manual density to set density manually. You can select one of seven density levels.
Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven density levels. A Make sure that [Auto Density] is selected. B Press [W] or [V] to adjust the density. The cursor moves. 1 Note ❒ Selecting [Text], [Text / Line Art], or [Text / Photo] for the scan type causes [Auto Density] to be selected.
Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different density, resolution, and scan type setting for each page. It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original. 1 ❖ When placing originals on the exposure glass A Check which pages you want to scan with different settings.
Changing the Line Port Changing the Line Port Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of three ports. 1 Important ❒ To add more fax lines, the optional extra G3 interface unit is required. ❖ G3 G3 is selected after power up or when the machine is reset.
Transmission A Press [Select Line]. 1 B Select the line you want to use. If you select “G3 Auto”, the machine will use any available line. This increases efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.
Changing the Line Port C Press [OK]. The standby display appears. Note ❒ When you install the extra G3 interface unit, you can specify the line port home position. See “Registering a priority function using a program”. 1 ❒ When sending a fax, you can select the line port if dialing with the number keys. ❒ A maximum of three simultaneous communications are possible. You cannot perform three Immediate Transmissions simultaneously.
Transmission Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified. 1 Note ❒ The display shows the percentage of free memory space for storing originals. Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.
Specifying a Destination Reference p.61 “Changing the Line Port” p.65 “Entering a pause” p.66 “Entering a tone” p.76 “Using the Address Book to Specify Destinations” p.83 “Registering Entered Destinations to the Address Book” p.278 “Maximum Values” 1 Entering a pause Press [Pause] when dialing or storing a number to insert a pause of about two seconds. Note ❒ A pause is shown as a “-” on the display. ❒ You can also program numbers including pauses in the destination list.
Transmission Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [Tone], the machine dials the number using tonal signals. This section explains how to use the tone function with On Hook Dial as an example. 1 A Press [On Hook]. B Enter the fax number using the number keys. C Press [Tone]. D Enter the number you want to tone dial using the number keys.
Specifying a Destination Sending by IP-Fax This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone number) in place of the fax number. 1 Important ❒ Specify the protocol to be used in [Select Line] in advance. A Make sure that [Fax] is selected. B Press [Manual Entry]. C Enter the IP-Fax destination, and then press [OK].
Transmission D To add a destination, press [Add]. 1 When you press [Prg. Dest.], you can register an entered destination in the destination list. E Specify the next destination. To add another destination, repeat steps D and E. F Press the {Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.
Specifying a Destination Reference p.25 “IP-Fax Functions” p.61 “Changing the Line Port” p.69 “Regarding IP-Fax destinations” p.76 “Using the Address Book to Specify Destinations” p.83 “Registering Entered Destinations to the Address Book” p.
Transmission Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify the receiver's machine telephone number. For example, if the receiver's fax number is “0312345678”, specify “5678”. To send from an IP-Fax to G3 fax without using gatekeeper or SIP server, you must register the gateway also.
Specifying a Destination A Press [Internet Fax] to switch the type of transmission to Internet Fax. 1 B Specify the sender. For details about specifying senders, see “Sender Settings”. C Press [Manual Entry]. D Enter the e-mail address destination, and then press [OK]. If you enter an incorrect character, press [Backspace] or [Delete All]. Then, reenter the characters correctly. To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter an e-mail address, and then press [OK].
Transmission E To add a destination, press [Add]. 1 When you press [Prg. Dest.], you can register an entered destination in the destination list. F Specify the next destination. To add another destination, repeat steps E and F. G Press the {Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.
Specifying a Destination Reference p.29 “Internet Fax Functions” p.76 “Using the Address Book to Specify Destinations” p.101 “Sender Settings” p.114 “Canceling a Transmission” p.
Transmission You can send Internet Fax documents directly to their destinations without going through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's email address is read as the SMTP server's address and transmissions bypass the SMTP server. Since this reduces load on the server, you can send faxes without having to take server to destination transfer time into account.
Specifying a Destination C Press [OK]. 1 Note ❒ When you specify destinations directly using the number keys, you can specify whether or not to use the SMTP server for each destination. ❒ When you select destinations in the destination list, the SMTP server setting specified in the Address Book is enabled. ❒ To send Internet Fax documents from a computer, use the LAN-Fax Driver to specify whether or not to bypass the SMTP server.
Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list, you can specify a destination by selecting a Destination key from the destination list. The programmed name appears on Destination key. Press [Fax] or [Internet Fax] to switch the transmission type between fax/IP-Fax and Internet Fax. 1 Important ❒ In the destination list, program an individual fax number, IP-Fax destination, e-mail address and/or groups of destinations.
Specifying a Destination Note ❒ To check the contents of Destination keys, print the destination list. Reference “System Settings”, General Settings Guide 1 “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide Switching the titles in the Address Book There are three types of titles for destination lists; “Title 1”, “Title 2”, and “Title 3”. The above display shows “Title 1”. A Press [Change Title]. B Select the type of the title, and then press [OK].
Transmission Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes. Destinations programmed in a group are indicated by . 1 Important ❒ In the destination list, program an individual fax number, IP-Fax destination, e-mail address and/or groups of destinations. ❒ Group destination can be used only for Memory Transmission; it cannot be used for Immediate Transmission.
Specifying a Destination Note ❒ Destinations programmed in groups can be checked using “Print Group Dial List” in “System Settings”. ❒ If a destination where a fax number, e-mail address, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears. Press [Select] to specify destinations where the fax number, the e-mail address, or IP-Fax destination is programmed. Press [Cancel] to change the destination.
Transmission A Place the original, and then select the scan settings you require. B Press [Recent]. 1 C Select the destination you want to redial to, and then press [OK]. D Press the {Start} key. Note ❒ You can select Internet Fax and IP-Fax destinations from Recent Destinations as well. ❒ When you press [Program Dest.], you can register a selected recipient in the destination list. ❒ For the maximum number of recent destinations the machine can store, see “Maximum Values”. Reference p.
Programming Destinations in the Address Book Programming Destinations in the Address Book 1 You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu. A Press the {User Tools/Counter} key. ALV020S B Press [System Settings]. C Press [Administrator Tools]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Press [New Program].
Transmission Note ❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations in a Group. ❒ When you press the {Facsimile} key to show the facsimile initial display after changing the contents of the Address Book, the “Destination list / machine settings are updated.” message appears. Press [Exit] to bring up the facsimile's initial display. ❒ You can register in the Address Book using Web Image Monitor or SmartDeviceMonitor for Admin.
Programming Destinations in the Address Book Registering Entered Destinations to the Address Book This section explains how to register a directly entered fax number, e-mail address, or IP-Fax destination to the Address Book. When registering a destination directly entered or displayed on the Recent Destination screen in the Address Book, [Prg. Dest.] appears in the destination field. 1 A Press [Prg. Dest.]. B Press [Names] and enter any necessary information.
Transmission Searching for a Destination in the Address Book 1 Use this function to search for a destination registered in the destination list or on the LDAP server. Important ❒ To search for a destination from an LDAP server, the LDAP server must be registered in advance. For details about registering LDAP servers, see “System Settings”, General Settings Guide. Note ❒ Press [Fax] or [Internet Fax] on the Search Destination screen to switch the transmission type between fax/IP-Fax and Internet Fax.
Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. 1 A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. C Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or Internet Fax.
Transmission D Press [Name]. 1 E Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press [←], [→], [Backspace], and [Delete All], and then enter the destination name again. F Confirm the characters you entered, and then press [Start Search]. A search-in-progress message appears. When the search is finished, a result appears.
Searching for a Destination in the Address Book G Select a destination. 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference “Entering Text”, About This Machine Search by Fax Number/IP-Fax Destination Follow these steps to search for a destination registered in the Address Book by fax number or IP-Fax destination. A Press [Search Dest.].
Transmission B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. 1 C Press [Fax Destination]. D Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, enter the IP-Fax destination that you want to find. If you enter a wrong number, press [←], [→], [Backspace], or [Delete All], and then enter the number again.
Searching for a Destination in the Address Book E Confirm the entered fax numbers, and then press [Start Search]. 1 A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination.
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered in the destination list. 1 A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. C Press [Internet Fax] to switch the type of transmission to Internet Fax.
Searching for a Destination in the Address Book D Press [E-mail Address]. 1 E Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press [←], [→], [Backspace], or [Delete All], and then enter the e-mail address again. F Confirm the entered characters, and then press [Start Search]. A search-in-progress message appears. When the search is finished, a result appears.
Transmission G Select a destination. 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Search Using Advanced Search Follow these steps to search for a destination registered in the Address Book by specifying search criteria. A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book].
Searching for a Destination in the Address Book C Press [Advanced Search]. 1 D Press the key for each condition, and then enter a partial string. The following conditions can be specified for Address Book searches: Name, User Code, Fax Destination, E-mail Address, and Folder Name. The following conditions can be specified for LDAP server searches: Name, Fax Destination, E-mail Address, Company Name, and Department Name.
Transmission E Select search criteria for each condition. 1 The meanings of the search criteria are as follows: • [Beginning Word]: Search for strings that start with the specified character. Example: When searching for “ABC”, enter “A”. • [End Word]: Search for strings that end with the specified character. Example: When searching for “ABC”, enter “C”. • [Exact Match]: Search for strings that fully match the specified character. Example: When searching for “ABC”, enter “ABC”.
Searching for a Destination in the Address Book Note ❒ You can add one additional search condition for LDAP servers by specifying the Search Options under Program / Change / Delete LDAP Server under System Settings. For details about setting Search Options, see “System Settings”, General Settings Guide. 1 ❒ The string you enter in the [Name] condition field is read as the first or last name, depending on the administrator's setting.
Transmission C Enter a registration number using the number keys, and then press [#]. 1 You do not need to enter the first zeros of a registration number when the display prompts you to enter five digits. If you make a mistake, press [Clear], and then try again. D Press [OK]. The corresponding destination appears. Note ❒ If the “Cannot find the specified Registration No.” message appears, the specified registration number or selected type of transmission is wrong or does not exist.
On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker. You can send a fax checking the connection. 1 Important ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax. A Place the original, and then select the scan settings you require. B Press [On Hook]. You will hear a low tone from the internal speaker. If you want to cancel this operation, press [On Hook] again. C Dial.
Transmission D When the line is connected and you hear a high-pitched tone, press the {Start} key. The transmission starts. If you want to cancel a transmission, press the {Clear/Stop} key, and then remove the originals. After transmission, the standby display appears. 1 Note ❒ This function is unavailable in some countries. ❒ Press [Vol...] to display the Adjust Sound Volume screen, and then press [Louder] or [Lower] to adjust the volume of the on-hook sound.
Manual Dial Manual Dial Pick up the optional handset or the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax document. If, on the other hand, you hear a voice at the other end, continue conversation as normal. 1 Important ❒ The optional handset or an external telephone is required. ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax.
Transmission Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external telephone. You must first press the operation switch to turn on the machine. 1 Reference p.
Sender Settings Sender Settings Use this function to set sender information. If the sender's e-mail address is registered in the destination list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, and report. 1 Important ❒ In the destination list, register senders, specify their e-mail addresses, and set the User Name as [Sender] in advance.
Transmission D Confirm the selected sender, and then press [OK]. 1 E To print the sender's name on the receiver's sheet, press [Stamp Sender Name] to highlight it. If you enable this function, the sender's name (user name) appears on the receiver's sheet, lists, and report. F To confirm the transmission results by e-mail notification, press [E-mail TX Results] to highlight it. If the sender's e-mail address is registered, you can send the transmission result to the registered e-mail address.
Sender Settings Note ❒ You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Result Report printed by the machine. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Features menu. 1 ❒ You can use Communication Result Report, etc. to check usage status by specified users. If user authentication is set, you can check usage by logged-in users.
Transmission PIN Code Transmission A PIN (Personal Identification Number) Code is a number used for identifying the sender. PIN Code Transmission uses the PABX (Private Automatic Branch eXchange) system to prevent unauthorized users sending faxes and to manage charges according to user. A PIN Code is added to the end of the fax number, and this is identified by the PABX. The PIN Code cannot be revealed or leaked over public telephone lines.
Sender Settings D Enter the PIN Code, and then press [OK]. 1 The standby display appears. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. E Press the {Start} key. Note ❒ For the maximum number of digits you can use in a PIN Code, see “Maximum Values”. ❒ You can enter numbers, p, q, and pauses. ❒ PIN Codes are not printed in lists and reports.
Transmission Advanced Features This section describes how to specify a destination using advanced features. 1 Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. A SUB Code is an ID consisting of numbers, q, p, and spaces. Document transmitted with a SUB Code is stored in the other party's memory, and not printed automatically. The other party inputs the SUB Code to print the received document.
Advanced Features C Press [Option Setting]. 1 D Press [SUB Code Transmission]. E Press [OK] twice. The standby display appears. F Enter the fax number of a destination or an IP-Fax destination. G Press [Adv.Features]. H Make sure that [SUB Code] is selected. I Press [Transmission SUB Code].
Transmission J Enter a SUB Code, and then press [OK]. 1 If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. K When a password is required, press [Password (SID)], enter the password with the number keys, and then press [OK]. L Press [OK]. M Press the {Start} key. If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this.
Advanced Features Setting a password There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. When you use a Personal Box that has a password, enter the SID Code as the password. 1 Note ❒ For the maximum number of digits for the SID Code, see “Maximum Values”. ❒ You can enter numbers, p, q, and spaces. ❒ You can store SID Codes as well as names and fax numbers in the destination list and Keystroke Programs.
Transmission B Press [Option Setting]. 1 C Press [SEP Code Reception]. D Press [OK] twice. The standby display appears. E Enter the fax number of a destination or an IP-Fax destination. F Press [Adv.Features]. G Make sure that [SEP Code] is selected. H Press [Reception SEP Code].
Advanced Features I Enter a SEP Code, and then press [OK]. 1 If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. J When a password is required, press [Password (PWD)], enter the password using the number keys, and then press [OK]. K Press [OK]. L Press the {Start} key. Note ❒ Make sure the number of digits in the SEP Code matches the specification of the machine from which you are receiving.
Transmission Entering a password There are times you may want to use a password when receiving faxes by SEP Code Reception. 1 Note ❒ For the maximum number of digits for the PWD Code, see “Maximum Values”. ❒ You can enter numbers, p, q, and spaces. ❒ You can store PWD Codes as well as names and fax numbers in the destination list and Keystroke Programs. ❒ The PWD Code is printed on lists and reports. Reference p.268 “Registering and Changing Keystroke Programs” p.
Advanced Features SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception. 1 Note ❒ You can also check the result of a SEP Code Reception with the Journal. ❒ You can turn this function on or off with the User Parameters (switch 03, bit 4) in the Facsimile Features menu.
Transmission Canceling a Transmission This section explains how to cancel a fax transmission. 1 Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. A Press the {Clear Modes} key. ALV015S Note ❒ When originals are placed into the ADF, you can cancel transmission simply by removing them.
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted 1 Follow these steps to cancel a transmission while the Communicating indicator is lit. A Press the {Clear/Stop} key. ALV016S You can also cancel a Memory Transmission by pressing [Change TX / Info]. B Select the file you want to cancel. If the desired file is not shown, press [U] or [T] to find it.
Transmission D Press [OK]. 1 To cancel another file, repeat steps B and D. To cancel stopping transmission, press [Cancel]. E Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of the document may already have been sent and received at the other end. ❒ If the transmission finishes while you are carrying out this procedure, it will not be canceled.
Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice a mistake in destination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then delete it. You can cancel transmission of a file while the file is being sent, stored in memory, or fails to transmit.
Transmission C Select the file you want to cancel. 1 If the desired file is not shown, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination appears as “p”, depending on the security settings. D Press [Stop Transmission]. E Press [OK]. To cancel another file, repeat steps C and E. To cancel stopping transmission, press [Cancel].
Canceling a Transmission F Press [Exit] twice. 1 The standby display appears. Note ❒ To cancel transmission to some destinations that a fax is sent to, see “Deleting a Destination from a Simultaneous Broadcast”. ❒ If you cancel a transmission while the file is being sent, some pages of your file may have already been sent and is received at the other end. ❒ If the transmission finishes while you are carrying out this procedure, transmission cannot be canceled.
Transmission Confirming a Transmission A Press [Change TX / Info]. 1 B Press [Check / Stop Transmission File]. C Select a file to check. If multiple destinations were specified, only the destination selected first appears. If multiple destinations were specified, only the number of destinations for unsent documents appears.
Confirming a Transmission D Press [Check / Change Settings]. 1 E Confirm a transmission, and then press [Exit]. F Press [Exit] twice. The standby display appears.
Transmission Checking the Storage Result (Memory Storage Report) 1 This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Important ❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed. Note ❒ You can turn this report on and off with the User Parameters (switch 03, bit 2) in the Facsimile Features menu.
2. Other Transmission Features This section explains the features of [TX Mode], which you can use to apply transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
Other Transmission Features D Enter the time using the number keys and select [AM] or [PM]. Then press [OK]. 2 When entering numbers smaller than 10, add a zero at the beginning. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel Send Later, press [Cancel]. The display returns to that of step C. The specified time is shown above the highlighted [Send Later]. E Press [OK]. The standby display appears. To check the settings, press [TX Mode].
Requesting a Reception Notice Requesting a Reception Notice You can confirm sent documents were properly received using e-mail or the Journal. The receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator to verify the transmission was received. 2 Important ❒ The Reception Notice feature is only available if the receiver supports MDN (Message Disposition Notification).
Other Transmission Features Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not receive a reception notice message before the last 50 communications are finished, “OK” might not be printed in the Journal's Result column. This may happen even if the mail is received normally at the other end. ❒ If you specify mailing list addresses, do not set for Reception Notice.
Setting an E-mail Destination as a BCC Setting an E-mail Destination as a BCC E-mail is sent to all specified destinations as bcc. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [BCC Transmission] to highlight it. D Press [OK]. The standby display appears. To check the settings, press [TX Mode]. E Specify a destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function.
Other Transmission Features Confirming Transmission Results by E-mail Use this function to confirm the transmission results by sending an e-mail notification to the specified destination. Important ❒ Register the e-mail address of the destination for e-mail notification in the destination list in advance. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Press [E-mail TX Results] to highlight it.
Confirming Transmission Results by E-mail D Select the destination of notification, and then press [OK]. 2 If you make a mistake, before pressing [OK], press [Clear] or press the selected Destination key again to turn the highlight off. [E-mail TX Results] gets highlighted and the destination of notification selected appears. E Press [OK]. To check the settings, press [TX Mode]. The standby display appears. F Specify a destination, and then press the {Start} key.
Other Transmission Features Entering the Subject Allows you to enter a subject for the document you want to send. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [Subject]. D Enter the subject.
Entering the Subject E To enter the character strings programmed in the machine, press [User Text], and then select the character strings you want to enter. 2 F Press [OK]. The entered subject appears in the Subject field. G Press [OK]. The standby display appears. H Specify a destination, and then press the {Start} key. Note ❒ For convenience, program frequently-used subjects in advance in “Program / Change / Delete User Text” in “System Settings”.
Other Transmission Features Reference p.32 “E-mail Subject” p.155 “Received Images” p.
Entering the Text Entering the Text Allows you to enter the text to be transmitted. Important ❒ Program text strings in advance in “Program / Change / Delete E-mail Message” in “System Settings”. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Press [Text]. D Select a text, and then press [OK]. E Press [OK]. The standby display appears.
Other Transmission Features F Specify a destination, and then press the {Start} key. Note ❒ You cannot send text only without an original. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B.
Transmission Options Transmission Options This section describes various functions that you can switch on and off for any particular transmission, following the procedures given here. Standard Message Stamp 2 Use this function to stamp a standard message at the top of the first original sent. There are four types of standard messages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres. section” You can also program other messages.
Other Transmission Features E Select the standard message to be stamped, and then press [OK]. 2 The selected standard message is shown above the highlighted [Standard Message]. F Press [OK] twice. G Specify the destination, and then press the {Start} key. The machine cannot stamp multiple standard messages. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.
Transmission Options Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Make sure that [Auto Reduce] is highlighted. To cancel an Auto Reduce, press [Auto Reduce] to turn the highlight off. E Press [OK] twice. F Specify the destination, and then press the {Start} key.
Other Transmission Features Label Insertion With this function you can have the receiver's name printed on the document that is received at the other end. Important ❒ To use this function, set Label Insertion to [On] when registering fax destinations in the Address Book, and also set “Label Insertion” to on when sending fax documents. 2 ❒ When there is an image around the area where the Label is to be printed, that image is deleted.
Transmission Options D Press [Label Insertion] to highlight it. 2 To cancel Label Insertion, press [Label Insertion] again. E Press [OK] twice. F Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C.
Other Transmission Features Closed Network If you turn this function on, transmission will only take place if the destination's Closed Network Code is the same as yours. This function can stop you accidentally sending information to the wrong place. Important ❒ You need to register a Closed Network Code beforehand. 2 ❒ This function is not available with Internet Fax. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting].
Transmission Options SUB Code Transmission Enable this function to perform SUB Code Transmission. Important ❒ This function is not available with Internet Fax. ❒ To perform SUB Code Transmission, a SUB Code must be set in [Adv.Features], the Address Book, or Keystroke Programs in advance. Even though “SUB Code Transmission” is set to on, if the SUB Code is not appended to the specified destination, transmission is in standard fax mode.
Other Transmission Features Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.106 “Setting SUB Codes for Transmission” 2 p.268 “Programs” “Facsimile Features”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide SEP Code Reception Enable this function to perform SEP Code Reception.
Transmission Options D Press [SEP Code Reception] to highlight it. 2 To cancel SEP Code Reception, press [SEP Code Reception] again. E Press [OK] twice. F Specify the destination, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.109 “Setting SEP Codes for Reception” p.
Other Transmission Features Fax Header Print When the Fax Header is set to on, the stored name is printed on the receiver's paper. You can store two Fax Headers; “First Name” and “Second Name”. For example, if you store your department name in one and your organization name in the other, you could use the first when sending internal faxes and the second for external faxes. 2 Important ❒ In the USA, the Fax Header must contain the telephone number of the line your machine is connected to.
Transmission Options Note ❒ You can program fax header names using the Program Fax Information function in the Facsimile Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Features menu. ❒ If you used the number keys to specify the receiver, the first header name is printed on the receiver's paper.
Other Transmission Features 2 146
3. Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines. Types of Reception This section explains different ways of receiving fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method is used for standard fax documents.
Reception Reference p.49 “Resolution” p.148 “Memory Reception” p.149 “Substitute Reception” p.163 “Printing Options” Memory Reception The machine waits until all pages of the document have been received into memory before printing it. 3 Important ❒ About one hour after the machine is turned off, all fax documents stored in memory are lost. If any documents are lost in this way, a Power Failure Report is automatically printed when the operation switch is turned on.
Types of Reception Reference “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Facsimile Function”, Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed. Fax documents received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified.
Reception Receiving documents unconditionally If one of the conditions in the following list occurs, the machine receives all fax documents using Substitute Reception. Problems Causes Solutions The machine is printing with a different function. The machine is busy print- The document is automatically ing with a different funcprinted after the current job finishes. tion. The message “Output The output tray is full. Remove paper from the output tray. The cover is open.
Types of Reception You can specify the following conditions with the User Parameters (switch 05, bit 2, 1) in the Facsimile Features menu. • When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has programmed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the documents stored in memory are deleted.
Reception Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (the optional handset or an external telephone required) • Auto Reception You can change the reception mode only if a standard G3 line is used. You cannot change the reception mode when a line other than the standard G3 line (G3-2 or G3-3) is used. 3 Note ❒ The optional handset or an external telephone is required to use this machine as a telephone.
Reception Modes Switching the Reception Mode You can switch reception modes using Reception Settings in the Facsimile Features menu. If you program a Quick Operation key with Switch Reception Mode, you can switch the reception mode quickly. A Press [Switch RX Mode]. 3 B Select the reception mode, and then press [OK]. To cancel the selection, press [Cancel]. The standby display appears.
Reception Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-mail: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attachments. You can select whether or not the machine sends this message with User Parameters (switch 21, bit 7) in the Facsimile Features menu.
Receiving Internet Fax Documents Manual E-mail Reception Follow these steps to receive a fax by accessing the e-mail server manually. Important ❒ Program the Manual E-mail RX function to a Quick Operation key beforehand. A Press [Manual E-mail RX]. 3 B Check the message, and then press [Exit]. The machine accesses the server to check for e-mail and receives any new e-mail. The standby display appears.
Reception 3 ALV011S 1. E-mail transmitted without specifying a subject in “TX Mode”. 2. E-mail transmitted with a subject specified in “TX Mode”. 3. From The name (e-mail address) of the sender 4. Date The date and time of e-mail transmission 5. To 6. Subject Shows the subject specified in “TX Mode” at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above. 7. The message is inserted in all email. “xxxx” is the machine name. 8.
Reception Functions Reception Functions This section explains useful functions for receiving fax documents. Routing Received Documents This section describes how to route received documents using SUB Codes. Important ❒ Documents cannot be routed to folders using this function. 3 Routing received documents with SUB Code This machine can route received documents using SUB Codes.
Reception Transferring Received Documents The machine can transfer received documents by using SUB Codes. Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver. Important ❒ Transfer Boxes and Receiving Stations must be set up in order to transfer received documents. Transfer Boxes can be programmed in “Box Setting” in the Facsimile Features menu.
Reception Functions Forwarding Received Documents This machine can forward received documents to other destinations programmed in this machine. 3 ALT004S Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒ If an e-mail address is programmed as the destination, documents received are forwarded as e-mail. ❒ You need to specify the forwarding destination in advance.
Reception Reference p.278 “Maximum Values” “Facsimile Features”, General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent by Internet Fax using SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. 3 ALT005S Important ❒ Set this machine beforehand using the MX record of the DNS server to enable SMTP reception. ❒ Set the reception protocol to SMTP under “System Settings”.
Reception Functions Routing e-mail received via SMTP E-mail received via SMTP can be routed to other fax machines. 3 ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings” to “On” in the Facsimile Features menu. ❒ Depending on security settings, this function may not be available.
Reception Note ❒ If an e-mail transfer request is received when the “SMTP RX File Delivery Settings” is “Off”, this machine responds with an error message to the SMTP server. ❒ You can make settings that limit transfer to specified originators. ❒ Using this function, you can also send documents from your e-mail application to e-mail addresses and G3 fax machines' destinations through this machine simultaneously. ❒ For the maximum number of destinations you can program in a group, see “Maximum Values”.
Printing Options Printing Options This section explains useful functions for printing received documents. Print Completion Beep When this function is turned on, the machine beeps to let you know when a received document is printed. Note ❒ You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume” in the Facsimile Features menu (set the volume to the minimum level).
Reception Center Mark When this function is enabled, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received documents. 3 Note ❒ The Center Mark may deviate a little from the exact center of the edge. ❒ You can enable or disable this function using Center Mark in the Facsimile Features menu.
Printing Options Two-Sided Printing You can have a received document printed on both sides of a sheet. 3 Important ❒ To use this function, all pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending party.
Reception Note ❒ You can turn this function on or off using 2 Sided Print in the Facsimile Features menu. ❒ Printouts may vary depending on how the sender sets the originals. ❒ You can select to have documents only from selected senders printed in this way. ❒ Stored documents of the same size are printed on the same paper. Some stored documents may be unavailable for this printing option.
Printing Options Note ❒ The maximum number of copies that can be made for each document is 10. ❒ When using the Multi-copy function with specified senders, the maximum number of copies is 10. ❒ You can turn this function on or off using Reception File Print Quantity in the Facsimile Features menu. ❒ The machine will use Memory Reception for Multi-copy Reception.
Reception Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine, each page of the document can be split and printed on several sheets, or reduced and printed on a single sheet. 3 For example, this function splits the document if the document length is 20 mm (0.79") or longer than the paper used. The document is reduced if it is less than 20 mm (0.79").
Printing Options Page Reduction If you receive a document that is longer than the paper in the tray, the machine usually prints it on two pages. 3 If you turn this function on, the machine reduces the width and length of the received image so that it will fit on one page. If A4L paper is loaded and a document of B4 JISL size is received, the machine will reduce the document to a single A4L sheet.
Reception If There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document, the machine will choose a paper size based on the paper available. 3 Page reduction Disabled Reduction in Sub-scan Direction Enabled Page Separation Threshold 20 mm (0.79") Width or Length Priority Width Note ❒ The document is split over two sheets of paper depending on the paper size.
Printing Options Just size printing If you enable this function, received documents are printed on the sheet that has the highest priority. This function is enabled with User Parameters (switch 05, bit 5) in the Facsimile Features menu. If the paper tray is not stocked with paper of a suitable size to print a received document, a message appears on the display prompting you to load paper of the required size. When you have loaded new paper, press [Exit] to print the document.
Reception Note ❒ You can load a maximum of 100 sheets of standard paper in the bypass tray. ❒ You can use a size of paper not loaded in the paper tray(s) in the bypass tray. ❒ The machine can detect A6L, A5L, A4L, A3L (51/2"×81/2"L, 81/2"×11"L, 11"×17"L) paper sizes. When you load any other size, specify the paper size. However, if the specified paper size and size of paper set in the bypass tray do not match, paper jams may occur, or the image may be shortened.
Printing Options Tray Shift Use this function to shift the output position for each document, so you can separate received documents easily. Important ❒ The optional finisher or shift sort tray unit is required. When the optional finisher unit is selected for fax output, you can use the Tray Shift function whenever a fax or report is printed. This is useful for separating faxes stacked in the finisher output tray.
Reception 3 174
4. Changing/Confirming Communication Information This section explains the features of [Change TX / Info], which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission.
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file from which you want to delete a destination.
Changing the Settings of Files in Memory D Press [Check / Change Settings]. E Press [Change] for the destination you want to delete. 4 F Press the {Clear/Stop} key to delete the destination, and then press [OK]. ALV016S Pressing the {Clear/Stop} key deletes by single digits the fax number or IP-Fax address. The Internet Fax address can be entirely deleted at once by pressing the {Clear/Stop} key. G Press [Exit]. To delete another destination, repeat from step C. H Press [Exit] twice.
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file to which you want to add a destination.
Changing the Settings of Files in Memory D Press [Check / Change Settings]. E Press [Add Destination]. 4 F Specify the destination using the number keys or Destination keys, and then press [OK]. When the file has some Internet Fax destinations, you can switch the transmission type between fax/IP-Fax and Internet Fax by pressing [Fax] or [Internet Fax]. To add an e-mail address, switch the type of transmission to Internet Fax by pressing [Internet Fax].
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file for which you want to change or cancel the transmission time.
Changing the Settings of Files in Memory D Press [Check / Change Settings]. E Press [Change TX Time]. 4 F Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that file is sent first. G Press [Exit]. Repeat from step C, if you want to change another transmission time. H Press [Exit] twice. The standby display appears.
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select a file whose SMTP server setting you want to change.
Changing the Settings of Files in Memory D Press [Check / Change Settings]. E Press [Change]. 4 F Press [SMTP]. G Select [Yes] or [No], and then press [OK].
Changing/Confirming Communication Information H Press [OK]. I Press [Exit]. 4 Repeat from step C to change the SMTP server settings of other recipients. J Press [Exit] twice. The standby display appears.
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file you want to print. If multiple destinations were specified, only the number of destinations for unsent documents appears.
Changing/Confirming Communication Information D Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. To cancel printing, press [Cancel]. The display returns to that of step C. 4 E Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. The display returns to that of step C. Repeat from step C, if you want to print another file. F Press [Exit] twice. The standby display appears.
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Press [Print List]. To cancel printing before pressing the {Start} key, press [Cancel].
Changing/Confirming Communication Information D Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu.
Resending a File Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set “Store documents in memory that could not be transmitted” to “On” in User Parameters (switch 24, bit 0) in the Facsimile Features menu. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file you want to resend. “TX failed” is displayed for files that could not be sent.
Changing/Confirming Communication Information D Press [Transmit Failed File]. To add a destination, press [Add Destination], and then specify the destination. E Press [OK]. 4 Repeat from step C to resend another file. To cancel transmissions, press [Cancel]. The display returns to that of step D. F Press [Exit] twice. The standby display appears. Transmission starts.
Checking the Transmission Result (Transmission File Status) Checking the Transmission Result (Transmission File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to display the transmission results. A Press [Change TX / Info]. 4 B Select [Transmission File Status]. C Check the transmission results. Transmission results are displayed, from the latest result down, in groups of nine.
Changing/Confirming Communication Information Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help. ❒ If a transmission is completed while you are using this function, the result will not appear.
Checking the Transmission Result (Transmission File Status) Confirming by E-mail Use the E-mail TX Results function to send reports by e-mail to a computer, and then confirm them on the computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. • Polling with SEP Rx Result. Important ❒ You must first register the e-mail addresses of the destinations the report is to be sent to on the destination list.
Changing/Confirming Communication Information Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission. Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission. ❒ If two or more destinations are specified, this report is printed after the fax document is sent to all the destinations.
Checking the Transmission Result (Transmission File Status) Note ❒ If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission. ❒ You can switch this report on or off in the User Parameters (switch 03, bit 5) in the Facsimile Features menu. ❒ To view the report without text disruption, select a font of even character width in your e-mail application's settings.
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. A Press [Change TX / Info]. 4 B Press [Reception File Status]. C Check the reception results. Reception results are displayed, from the latest result, in groups of nine. When a fax or IP-Fax is received, “Sender” shows the Own Fax Number or Fax Header information.
Checking the Reception Result (Reception File Status) Note ❒ Only the reception results of the latest communications are displayed. For the maximum number of communication results you can check on this machine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help. ❒ If a document is received while you are using this function, the result will not appear.
Changing/Confirming Communication Information Print Journal You can print the Journal manually. Important ❒ The contents of a Journal printed automatically are deleted after printing. Keep the journal if you require a record of transmissions and receptions. Printing the Journal To print the Journal manually, select the printing method: “All”, “Print per File No.”, or “Print per User”.
Print Journal All Prints the results of communications in the order made. A Press [Change TX / Info]. 4 B Press [Print Journal]. C Select [All]. D Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby display appears.
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. A Press [Change TX / Info]. 4 B Press [Print Journal]. C Select [Print per File No.]. D Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. E Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. F Press [Exit] twice. The standby display appears.
Print Journal Print per User Prints the results of communications by individual senders. A Press [Change TX / Info]. 4 B Press [Print Journal]. C Select [Print per User]. D Select a user. Press [Cancel] if the user is not registered. The display returns to that of step C. E Press [OK] after checking the user name shown on the display. Press [Cancel] if a wrong user name is selected. The display returns to that of step C.
Changing/Confirming Communication Information F Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. G Press [Exit] twice. The standby display appears.
Print Journal Journal This section explains the items printed in the Journal. 4 ALV014S 1. Printing date 5. Other end Shows the date and time the report was printed. • For fax destinations Shows the name (for display) programmed by the other end. Shows the programmed fax number if the name (for display) was not programmed. If neither name nor fax number was programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions. 2.
Changing/Confirming Communication Information • For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of reception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination. When documents are transmitted from the computer to the machine, -LAN-Fax --> appears.
Print Journal Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the e-mail. Important ❒ To transmit the Journal by e-mail, it is necessary to make settings with User Parameters (switch 21, bit 4) in the Facsimile Features menu. ❒ This machine does not store sent CSV files.
Changing/Confirming Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. 4 Important ❒ Make the settings for received and stored documents in “Reception File Setting” in the Facsimile Features menu before using this function.
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored Reception File]. C Select a file to be printed, and then press [Print]. To cancel printing, press [Cancel]. To delete the document after printing, press [Delete File after Printing].
Changing/Confirming Communication Information Reference p.278 “Maximum Values” “Facsimile Features”, General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored Reception File]. C Select a file to be deleted, and then press [Delete]. D Press [Yes]. To cancel a deletion, press [No]. The display returns to that of step C. E Press [Exit] twice.
Printing a File Received with Memory Lock Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock Reception is switched on, all received documents are stored in memory and are not automatically printed. To print the documents, you have to enter the Memory Lock ID. When your machine has received a document with Memory Lock Reception, the Confidential File (i) indicator blinks.
Changing/Confirming Communication Information D Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key. If the Memory Lock ID does not match, the “Specified code does not correspond to programmed Memory Lock ID.” message appears. Press [Exit] and retry after checking the Memory Lock ID. 4 E Press [Exit]. The standby display appears.
Personal Boxes Personal Boxes You can receive confidential documents in Personal Boxes. Important ❒ Before using this function, set the Personal Box in advance. Personal Boxes Storing your documents in a Personal Box prevents unauthorized users reading them. When you specify a receiver for the Personal Box, incoming documents are forwarded directly to the destination you specify. You can specify a fax number, email address, or IP-Fax destination as the receiver.
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. A Make sure that the Confidential File indicator is lit. 4 ALV017S B Press [Change TX / Info]. C Press [Print Personal Box File]. D Select the box with the document you want to print.
Personal Boxes E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step D. 4 F Press the {Start} key. To stop printing, press [Stop Printing]. The display returns to that of step D. To print a document in another Personal Box, repeat from step D. G Press [Exit] twice.
Changing/Confirming Communication Information Information Boxes This section describes how to use Information Boxes. Important ❒ Before using this function, set the Information Box in advance. Information Boxes Use the Information Box function to set up the machine as a document server. Program a document into an Information Box for others to pick up. When a request is made by another party, the SEP Code they specify is matched against the SEP Codes programmed in that Information Box.
Information Boxes Storing Documents in Information Boxes Follow these steps to store a document in an Information Box. A Press [Change TX / Info]. 4 B Press [Store / Delete / Print Information Box File]. C Select the box in which you want to store the file. When there are pre-programmed files, a file mark appears to the left of the box name. A message is displayed if you select a box with a file stored in it. Press [Yes] when changing the file. The stored original file is overwritten.
Changing/Confirming Communication Information E Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation • Original Settings • Stamp 4 F Press the {Start} key. The machine starts to scan the original. To stop scanning, press [Stop]. The display returns to that of step C. To store a document in another Information Box, repeat from step C. G Press [Exit] twice. The standby display appears.
Information Boxes Printing Information Box Documents Follow these steps to print a document stored in an Information Box. A Press [Change TX / Info]. 4 B Press [Store / Delete / Print Information Box File]. C Press [Print]. D Select the box that contains the stored file you want to print. You cannot select a box that has no stored file. E If a password has been set for the box, enter the password, and then press [OK].
Changing/Confirming Communication Information F Press the {Start} key. If you want two-sided printing, press [Print on 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display returns to that of step D. To stop printing after pressing the {Start} key, press [Stop Printing]. The display returns to that of step D. Repeat from step D to print another stored file in the box. G Press [Exit] twice. The standby display appears.
Information Boxes E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step D. 4 F Press [Yes]. To stop deleting, press [No]. The display returns to that of step D. Repeat from step D to delete another stored file in another box. G Press [Exit] twice. The standby display appears.
Changing/Confirming Communication Information 4 220
5. Storing a Document This section explains storing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax documents in the Document Server. The Document Server can store documents from various applications. The documents that are stored using the facsimile function are available to transmit by facsimile.
Storing a Document Note ❒ Stored documents are not deleted even if there is a power failure, or the main power switch is turned off. ❒ You can specify whether or not the machine automatically deletes documents from the Document Server after a certain number of days. The delete function is preconfigured with the software and automatically deletes any stored document that is more than three days (72 hours) old. You can change this setting using “Auto Delete File in Document Server” under “System Settings” .
Sending a Stored File A Place the original, and then select the scan settings you require. Set “Original Orientation” correctly. If you do not, the top/bottom orientation of the original will not be displayed correctly in the preview. B Press [Store File]. C Select [Send & Store] or [Store Only]. 5 Select [Send & Store] to send documents after they are stored. Select [Store Only] to store documents. D Set the user name, file name, and password as necessary.
Storing a Document F If you have selected [Send & Store], specify the receiver. If you have selected [Store Only], proceed to step G. G Press the {Start} key. Note ❒ You can change file names and user names. Reference p.36 “Setting the Original Orientation” “System Settings”, General Settings Guide Programming a user name A Press [User Name]. 5 B Press the user name to be programmed. Press the title key to switch between titles.
Sending a Stored File Reference “Entering Text”, About This Machine Setting a file name A Press [File Name]. 5 B Enter the file name. C Press [OK]. Reference “Entering Text”, About This Machine Setting a password A Press [Password].
Storing a Document B Enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then reenter your password. You can enter up to four to eight digits. C Enter the password again, and then press [OK]. 5 Sending Stored Documents The machine sends documents stored in the Document Server. The documents stored in the Document Server can be sent again and again until they are deleted.
Sending a Stored File B Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [Queue] to arrange the order of the documents to be sent. • Press [File Name] to place the documents in alphabetical order. • Press [User Name] to place the documents in order by programmed user name. • Press [Date] to place the documents in order of programmed date. To view details about stored documents, press [Details].
Storing a Document D When you want to add your originals to stored documents and send them all at once, press [Original n Stored File] or [Stored file n Original]. When sending only stored documents, proceed to step E. When [Original n Stored File] is pressed, the machine sends the originals, and then stored files. When [Stored file n Original] is pressed, the machine sends the stored files, and then originals. 5 E Press [OK]. F Specify the destination, and then press the {Start} key.
Sending a Stored File Specifying documents from [File List] A Press [U] or [T] to display the documents to be sent. B Select the file. Specifying documents by [User Name] 5 A Select [User Name]. B Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Partial matching is used when searching for a user name. C Select the file to be sent.
Storing a Document Specifying documents by [File Name] A Select [File Name]. B Enter the name of the document to be sent, and then press [OK]. 5 Partial matching is used when searching for a file name. C Select the file to be sent. Displaying a preview A Select the document you want to send. Press the Thumbnail key to switch the screen to thumbnail display. B Press [Preview].
Sending a Stored File C Check the preview. • • • • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. Press [←][→][↑][↓] to scroll the preview image. Press [Switch] for “Display File” to display another selected file. Press [Switch] for “Display Page” to change the displayed page. D Press [Exit]. E Press [OK]. 5 Note ❒ If image files are corrupt or are larger than A3, they are not displayed on the preview window. ❒ If the image file is corrupt, store it again.
Storing a Document B Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then press [OK]. 5 If the document does not have a password, proceed to step D. D Press [Print File] or [Print 1st Page]. When [Print File] is pressed, the machine prints all the pages. When [Print 1st Page] is pressed, the machine prints only the first page. To print both sides, press [Print 2 Sides].
Sending a Stored File Note ❒ Only documents stored using the facsimile function can be printed. ❒ When printing originals that were not stored using the Mixed Original Sizes function, paper sizes might differ according to whether printing is through the facsimile function or the Document Server. ❒ You can also print the first page only to check the content of the original. ❒ You can specify and print multiple documents at one time.
Storing a Document C If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step D. D Change the desired information of the stored document. Press the keys for the items you want to change. 5 E Press [Exit]. The standby display appears.
Sending a Stored File Changing a user name A Press [Change User Name]. B Press [Clear]. 5 The user name is deleted. C Enter the new user name, and then press [OK]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. Note ❒ Depending on the security settings, [Change Access Priv.] might be displayed instead of [Change User Name].
Storing a Document Changing the file name A Press [Change File Name]. B Press [Backspace] or [Delete All], and then re-enter the file name. 5 C Press [OK]. Reference “Entering Text” About This Machine Changing the password A Press [Change Password].
Sending a Stored File B Enter a new password using the number keys, and then press [OK]. C Enter the password again, and then press [OK]. 5 Deleting a Stored Document Use this function to delete stored documents. A Press [Select Stored File].
Storing a Document B Press [Manage / Delete File]. C Select the document you want to delete. 5 You can also delete multiple documents at once. D Enter a password using the number keys, and then press [OK]. E Press [Delete File]. F Press [Yes]. If you do not want to delete the document, press [No]. G Press [Exit]. The standby display appears.
6. Fax via Computer This section explains how to use this machine's facsimile function from a computer via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine. Connect computers to the machine via parallel port, LAN, IEEE 802.11b (wireless LAN), IEEE 1394 (IPv4 over 1394), or USB 2.0.
Fax via Computer Note ❒ It is recommended that you use Web Image Monitor running under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. Before Use To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN-Fax Driver included on the scanner CD-ROM. You must also make the required network settings on the machine, according to the type of connection.
Sending Fax Documents from Computers ❖ Operating environment • Computer PC/AT compatible • Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 • Display VGA 640×480 pixels or more Note ❒ Before beginning installation, exit all other applications. Address Book Address Book helps you edit LAN-Fax transmission destinations.
Fax via Computer Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM. LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor can be installed by Auto Run. Important ❒ If the plug and play function starts, click [Cancel] in the [New Hardware Found], [Device Driver Wizard], or [Found New Hardware Wizard] dialog box, and then insert the CD-ROM.
Sending Fax Documents from Computers A Quit all applications currently running. B Insert the CD-ROM included with this machine into the CD-ROM drive of your computer. The installer launches automatically, and the language selection window appears. Depending on your operating system settings, the installer may not launch automatically. If it does not, double-click “Setup.exe” in the CD-ROM root directory to launch the installer. C Select the interface language of the software, and then click [OK].
Fax via Computer Setting print properties This section explains how to make settings such as paper size or resolution. A On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu. With Windows XP Home Edition, select [Control Panel] on the [Start] menu. Next select [Printers and Other Hardware], and then [Printers and Faxes].
Sending Fax Documents from Computers Making settings for option configuration Make settings for optional units installed in this machine. A On the [Start] menu, point to [Settings], and then click [Printers]. With Windows XP Professional or Windows Server 2003, select [Printers and Faxes] on the [Start] menu. With Windows XP Home Edition, select [Control Panel] on the [Start] menu. Next select [Printers and Other Hardware], and then [Printers and Faxes].
Fax via Computer Basic Transmission This section explains how to send fax documents created using Windows applications. To send a fax, simply select [Print...] from the Windows application, then select [LAN-Fax M8] as the printer, and then specify a destination in the [LAN-Fax] dialog box. Open the application document you want to send or create a new document, and then perform the following procedure. For details, see LAN-Fax Driver's Help.
Sending Fax Documents from Computers Reference p.247 “Specifying a destination using a destination list” p.247 “Specifying a destination using Address Book” p.248 “Specifying a destination by directly entering a fax number, Internet Fax Destination, or IP-Fax destination” p.249 “Specifying Options” p.252 “Confirming Transmission Results by E-mail” p.254 “Editing Address Book” p.278 “Maximum Values” Specifying a destination using a destination list A Click the [Address Book] or [Specify Destination] tab.
Fax via Computer C Select [Contact] or [Group] in the [Name:] dropdown menu as the display format. Destination list contents change as follows, depending on the option selected: • Contact: Individual name, company name, department name, fax number • Group: Group name If you selected [Group], proceed to step E. D If you selected [Contact] in step C, select the type of fax from the [Type:] dropdown menu. To send by standard fax or IP-Fax, select [Fax]. To send by Internet Fax, select [E-mail].
Sending Fax Documents from Computers D Specify settings according to the type of fax transmission. Specify settings according to the type of fax transmission selected in step B, as follows: • If you selected [Fax], select a line or a protocol in the [Line:] list. • If you selected [E-mail], select the [Do not use SMTP server] check box if you want to bypass the SMTP server. E Click [Set as Destination]. The entered destination is added and appears in the [List of Destination:] box.
Fax via Computer To print a sender stamp A Click [Send Options]. The [Send Options] tab appears. B Select the [Print Fax Header] check box. To attach a cover sheet A Click [Send Options]. The [Send Options] tab appears. B Select the [Attach a Cover Sheet] check box. A cover sheet is added to the first page of a transmission file. Click [Edit Cover Sheet...] to edit the cover sheet. Reference p.258 “Editing Fax Cover Sheets” 6 To specify two-sided printing A Click [Send Options].
Sending Fax Documents from Computers Saving as files You can save the fax document in TIFF format (TIFF-F). A Click [Send Options]. The [Send Options] tab appears. B Select the [Save as file] check box. C Click [Save to...]. D Select a folder on the folder tree. E Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. To have the file assigned a name and saved automatically, select the [Automatically create a new file] check box.
Fax via Computer Checking Transmission Using LAN-Fax Driver From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or Web Image Monitor, you can check information about files sent using LAN-Fax Driver. For the maximum number of transmission results you can check, see “Maximum Values”. Also, you can save the contents of the Journal in a personal computer as a CSV file using [Load Fax Journal] in “SmartDeviceMonitor for Admin”.
Sending Fax Documents from Computers D Click [Send] or [Send & Print]. Note ❒ You can confirm transmission results using the E-mail TX Results function and the Communication Result Report. You can set whether to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Features menu.
Fax via Computer Printing and Saving You can print documents created using Windows applications. Open the application document you want to print or create a new document, and then perform the following procedure. For details about printing the fax image, see the LAN-Fax Driver's Help. A On the [File] menu, click [Print...]. B Select [LAN-Fax M8] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears. The setting method may differ depending on the application you are using.
Sending Fax Documents from Computers Programming new destinations A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then select the CSV file containing the address list to be edited. C Enter the destination and name.
Fax via Computer Editing programmed destinations A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then select the CSV file containing the address list to be edited. C Select the destination you want to edit so it is highlighted in the list. D Edit the data. E Click [Update]. F Click [Close].
Sending Fax Documents from Computers G If you made changes to a destination, a confirmation message appears. To save the changes, click [Yes]. If you do not want to save the changes and want to quit editing, click [No]. To return to the editing display, click [Cancel]. The confirmation dialog box does not appear when you have not made any changes after starting Address Book.
Fax via Computer Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. Important ❒ It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN-Fax Driver. Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor.
Sending Fax Documents from Computers Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. A On the [File] menu, click [Print...]. B Select [LAN-Fax M8] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears. C Click [Edit Cover Sheet...]. The [Cover Sheet] dialog box appears. D Select a cover sheet file from the dropdown list or after clicking [Browse...] in [Select Cover Sheet].
Fax via Computer Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this machine's fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin. Note ❒ For details about SmartDeviceMonitor for Admin and its installation, see “Monitoring and Configuring the Printer”, Network Guide. ❒ For details, see Network Guide and SmartDeviceMonitor for Admin Help.
Viewing Fax Information Using a Web Browser Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer. Note ❒ It is recommended that you use a Web Image Monitor running under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. ❒ You need to select “Store” as the “Reception File Setting” in the Facsimile Features menu.
Fax via Computer F View the content of the fax document. To enlarge the preview image, click [Enlarge Image]. Enlargement cannot be performed without Acrobat Reader installed. For more information, see Help on the Web Image Monitor. G To download the received fax document, click [PDF] or [Multi-page TIFF], and then click [Download]. A downloading confirmation dialog box appears. When you select [PDF], make the necessary “PDF File Security Settings” before clicking [Download].
Viewing Fax Information Using a Web Browser Deleting fax information using a Web browser A Start a Web browser. B Enter the machine's IPv4 address in the [Address] field. C Click [Fax Received File] in the left pane. The list of received fax documents appears. D Select the check box of the fax document to be deleted. To view a list of the fax documents, select the thumbnail display, icon display, or detail display. Click , , or . E Click [Delete]. F Click [Delete File(s)].
Fax via Computer To edit machine properties already programmed Follow these steps to use Web Image Monitor to edit information about the destination machine registered in the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field. The top screen is displayed. C Click [Login], and then enter the Administrator's name and password. D Click [Address Book] in the left pane. The Address Book is displayed.
Viewing Fax Information Using a Web Browser To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field. The top screen is displayed. C Click [Login], and then enter the Administrator's name and password. D Click [Address Book] in the left pane. The Address Book is displayed. E Click [Add User]. The [Add User] page appears.
Fax via Computer Delivering Files Received by Fax Documents received by the machine can be viewed on or downloaded to a computer using the network delivery server ScanRouter delivery software. This is a useful function, enabling you to view and store documents on your computer without printing them. Important ❒ The ScanRouter delivery software is required as a delivery server. DeskTopBinder must be installed on your computer.
7. Appendix This section explains features and specifications of the facsimile function. Checking the Memory Status Use this function to display a summary of current memory usage. On the standby display you can check the percentage of free memory space. In addition, in [System Status] you can check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”. “Others” shows the total number of documents registered in Information Boxes and received in Personal Boxes.
Appendix Programs If you regularly send documents to a particular destination or transmit using the same functions, you can save repetitive number keys operations by registering this information in a Keystroke Program. Programs can be recalled by just pressing a programmed key. Registering and Changing Keystroke Programs The following procedure can be used to program a new Keystroke Program or overwrite an old one.
Programs D Press [Program]. When no programs are registered, proceed to step E. E Select a program number in which “Not Programmed” is shown. 7 If you make a mistake, press [Cancel] and select a program number again. When you change a Keystroke Program, press [Yes] after pressing the program number you want to change. If you make a mistake, press [No] and return to step E. F Enter the program name, and then press [OK]. If you make a mistake, press [Backspace] or [Delete All], and then try again.
Appendix Reference p.123 “Sending at a Specific Time (Send Later)” p.278 “Maximum Values” “Entering Text”, About This Machine Registering a priority function using a program Set the functions registered in a program as priority functions, so you can have the machine select these functions right after the power is turned on or the {Clear Modes} key is pressed. To set the priority functions, register the desired settings to a program.
Programs Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. ALV019S C Press [Change Name]. 7 D Select the program number of the name you want to change. E Enter a new program name, and then press [OK]. Press [Cancel] to cancel the change, and proceed to step F. F Press [Exit]. The standby display appears.
Appendix Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. ALV019S C Press [Delete]. 7 D Select the program number you want to delete. E Press [Yes]. Press [No] not to delete the program. The display returns to that of step D. F Press [Exit]. The standby display appears.
Programs Using a Program Follow these steps to recall and use a registered program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Place the original. C Press the {Program} key. ALV019S D Confirm that [Recall] is selected, and press the registered program number. 7 The standby display appears. The programmed fax number appears and the registered settings are recalled. E Press the {Start} key.
Appendix Optional Equipment This section explains the functions of options. Expansion Memory (28MB: DIMM) This allows you to send fax documents at high resolution (Super Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. Reference p.278 “Maximum Values” Handset You can make or receive calls by installing the optional handset and dialing manually. Reference p.
Specifications Specifications ❖ Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15.4/mm (Fine character: optional), 16 × 15.
Appendix Compatible machines IP-Fax compatible machines IP-Fax transmission function Specify an IPv4 address and send faxes to an IP-Fax compatible fax through a network. Also capable of sending faxes to a G3 fax connected to a telephone line via a VoIP gateway. IP-Fax reception function Receive faxes sent from an IP-Fax compatible fax through a network. Also capable of receiving faxes from a G3 fax connected to a telephone line via a VoIP gateway.
Specifications Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the following specification requirements. When communicating with full mode compatible machines, you can take advantage of higher specifications for coding, original size, and resolution. For details about the specifications available in full mode, see “Internet Fax Transmission and Reception” in “Specifications”.
Appendix Maximum Values The following list contains the maximum value for each item. 7 278 Item Standard Expansion memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission 400 400 Number of pages you can store in memory (using A4 Standard ) Approx. 320 Approx.
Maximum Values Item Standard Expansion memory (Optional) Number of received documents you can store on the machine's hard disk 400 400 Number of documents you can print at a time in [Print / Delete Stored Reception File] 30 30 Number of documents you can delete at a time in [Print / Delete Stored Reception File] 30 30 Number of stored documents you can specify at a time in [Select Stored File] 30 30 Number of stored pages you can send in one op- 1,000 eration in [Select Stored File] 1,000 N
INDEX C 180-degree rotation printing, 166 1st Sheet, 37 2nd Sheet, 37 2 Sided Original, 37 2 Sided Print, 9 2 sided printing, 250 A Acceptable original sizes, 40 Add, 20 Add Destination, 178 Adding a destination, 178 Address Book, 241, 254 Add User, 265 Adjust Sound Volume, 9 Advanced Features, 106 Advanced Search, 92 Adv.
Communicating indicator, 115 Communication Failure Report, 195 Communication Page Count, 9 Communication Result Report, 194 Compatible machines, 277 Confidential File indicator, 209 Confidential File Report, 213 Confirming a transmission, 120 Confirming by e-mail, 193 Confirming by report, 192, 197 Confirming by report and e-mail, 193 Confirming on display, 191, 196 Confirming the reservations for SEP Code Reception, 112 Confirming the result of a SEP Code Reception, 113 Confirming the results of transfer,
H H.323, 27 H.
P Page reduction, 169 Page separation and length reduction, 168 Paper size and scanned area, 41 Paper Tray, 9 Parallel Memory Transmission, 13, 19 Parameter Setting, 9 Parameter Setting: Print List, 9 Password, 225 Password (PWD), 112 Password (SID), 109 Pause, 65 Personal Box, 157, 211 Photo, 47 PIN Code Transmission, 104 PIN Code TX, 104 Placing into the ADF, 34 Placing on the exposure glass, 34 Placing originals, 34 Preview, 230, 250 Prg. Dest.
Resending a file, 189 Resolution, 49 Returning the machine to the standby mode, 5 Routing e-mail received via SMTP, 161 Routing received documents, 157 Routing received documents with SUB Code, 157 RTI→Own Name, 150 S Saving as files, 251 Scanning Two-Sided Originals, 37 Scan Settings, 9, 47 Scan Size, 51 Scan Type, 47 Search by destination name, 85 Search by e-mail address, 90 Search by fax number, 87 Search by IP-Fax destination, 87 Search by registration number, 95 Search criteria, 92 Search Dest.
Substitute Reception, 149 Super Fine, 49 Switching between Memory and Immediate Transmission, 13 Switching the reception mode, 153 Switching the titles in the Address Book, 77 Switch Reception Mode, 9 Switch RX Mode, 152, 153 Switch Title, 9 Symbols, 4 System Status, 267 T T.
286 EN USA B786-8510A
USA ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company. 2. This equipment uses the RJ11C USOC jack. 3.
FAX Option Type C3000 Operating Instructions Facsimile Reference EN USA B786-8510A
