DocuMate 752 scanner user’s guide
Copyright © 2008 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.
Table of Contents Table of Contents Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 752 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Documentation . . . . . . . . . .
Table of Contents Scanning with the TWAIN Interface The Basic Steps to Open the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 The Two TWAIN Interface Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Scanning from the TWAIN Basic Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Scanning from the TWAIN Advanced Interface . . . . . . . . . . . . . . . . .
Welcome Your new Xerox DocuMate 752 scanner can quickly scan singlesided or double-sided stacks of color and black-and-white documents, up to 11.7" x 17" with the Automatic Document Feeder and up to 11.69" x 16.53" (A3 paper) on the Flatbed Glass. What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.
Welcome The Xerox DocuMate 752 Scanner Scanner cover Document pad Glass Reference frame Paper stop Paper guide extension Paper guides Automatic Document Feeder (ADF) ADF cover release Scanner lock Status lights Power switch Power jack USB port ADF port ADF cable 2 DocuMate 752 Scanner User’s Guide
Welcome Scanner cover—Protects the document from light and contamination during scanning. Close the cover to put a stack of documents in the Automatic Document Feeder (ADF). Document pad—Holds documents in place on the scanner glass. Glass—Documents are placed face down, aligned at the arrow symbol in the upper-left corner. Reference frame—Marks on the border of the glass show where to align various paper sizes. Paper stop—Holds documents in place as they are ejected from the Automatic Document Feeder.
Welcome What You Need IBM-compatible Pentium 4 PC, or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • A Pentium II (or higher) processor or equivalent • Microsoft Windows operating system: 2000 (Service Pack 4), XP (Service Pack 1 and 2), or Windows Vista • Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM) • 350 MB minimum of free hard disk space A VGA Monitor The recom
Installation Installation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the USB cable and turn on the power Before You Begin Please make sure of the following before you begin installation: • The information in this guide may cover software not provided with the scanner you purchased. Disregard any information about the software not applicable to your chosen product. Please visit our web site at www.xeroxscanners.
Installation Step 1: Assemble the Scanner To assemble the scanner: 1. Remove all shipping tape from the top and bottom of the scanner. 2. Holding the top with two hands, carefully lower it onto the Flatbed so the two hinges slide into their slots. 3. Remove any protective foam from the ADF Cover Release, then press the ADF Cover Release and open the Automatic Document Feeder cover. ADF Cover Release 4. Carefully remove any foam particles that may have gotten inside the Automatic Document Feeder.
Installation 5. Flip the Paper Guide up to reveal the two legs folded into the bottom of the tray. 6. Swing out the legs, then lower the Paper Guide Tray so the legs fit into their slots. 7. Flip up the Paper Guide Extension to fully extend it. 8. Slide the Scanner Locking Tab to its unlocked position.
Installation NOTE: The Locking Tab protects the scanner’s scan head by holding it securely in position. Lock the scanner when transporting it from one location to another, but always remember to unlock it before scanning. The scanner will not scan when locked. 9. Plug the ADF cable into the ADF port. Make sure the ADF cable is securely plugged into the port. The ADF will not function properly if the ADF cable is loose or unplugged. 10. Proceed to “Step 2: Install the Software.
Installation Step 2: Install the Software To install the software: 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert the installation DVD into your computer's DVD-ROM drive. The DVD automatically starts. NOTE: If the DVD does not start, check the following: • Make sure the DVD drive’s door is completely shut. • Make sure the DVD was inserted in the drive in the proper direction (label side up). To launch the DVD manually: • Open the Windows option for My Computer.
Installation 1. On the Main Menu, select Install Products. 2. Make sure the box for Scanner Driver is checked. 3. Click Install Now. 4. The Select Language window opens. Click the drop-down menu arrow and select the language you want to use. Click OK.
Installation The Welcome to the One Touch 4.0 Setup Wizard opens. 5. Click Next. 6. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed. The next window lists the choices of the drivers that you can install for your scanner.
Installation • Full Install (One Touch, TWAIN and ISIS)—This is the recommended installation. It installs the One Touch 4.0 software which provides the necessary driver software for the scanner. It also installs scanning interfaces for TWAIN, for Microsoft’s Windows Image Acquisition (WIA) if your computer is running Windows XP, and for the ISIS driver. Installing this option means that you can use several different methods to scan, as explained in this User Guide.
Installation During installation of the driver you will see this window asking you to select one of the images for your Color Space setting. The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor. Gamma controls the brightness of the midtones of colors. This setting can be changed later on as you’re scanning. 9. Select the option that looks best to you and click Next. The driver installation will now begin. 10.
Installation Step 3: Connect the Power Supply Connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect your DocuMate 752 scanner: 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply (model number: HEG42240200-7L(A) LF from HiTron) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 2.
Installation Step 4: Connect the USB Cable and Turn on the Power The DocuMate 752 scanner connects to any available USB port. Check your computer’s manual for USB port locations. NOTE: You can connect the scanner to your computer while the computer is running. 1. Remove any protective tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner and then into a USB port on the computer. Connection to a USB 2.
Installation 3. Turn on the power switch, located on the back of the scanner to the left of the power port. The status light comes on and flashes indicating that the scanner is receiving power. If you are using Windows XP Service Pack 2, and have plugged the USB cable into a USB 1.1 port, an information bubble may open explaining that “A HI-SPEED USB device is plugged into a non-HI-SPEED USB hub”. Plug the USB cable into a USB 2.0 port (if available) or just disregard the message.
Installation 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 5. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel. When you’re finished reading the additional information, return to the screen above and click OK. The scanner’s status light is green when the scanner and computer are communicating properly. 6.
Installation Additional Applications for Your Scanner Your scanner includes free, additional applications on the installation DVD. 1. Reinsert the installation DVD into the DVD-ROM drive. The Installation menu opens. The free Adobe Reader software is located on the DVD with the User Guides. See the steps on page 21 to install Adobe Reader. 2. Click Install Products. You will see the screen that shows the list of applications provided with your scanner. 3.
Installation 4. Then, on the window shown above, click in the boxes of the other software you want to install, and click Install Now. Follow the instructions on the screen to install each of the additional products. Software About the Software Adobe® Reader® Adobe® Reader® is a stand-alone application that you use to open, view, search, and print PDF files. The User Guides on your scanner’s installation DVD are in PDF format and require Adobe Reader for you to view and save them.
Installation View the User Guides 1. To get the documentation for each of the additional products, return to the Main Menu window and click User Guides. 2. The User Guides window opens. Use this window to view and save the User Guides you want. 3. The User Guides are in Adobe® PDF format. The DVD also includes a free copy of Adobe® Reader® in case your computer does not have it already installed. The Scanner Readme file is in HTML format and will open in any standard browser.
Installation To view and save the User Guides: 1. Click the name of a User Guide you want to view and it will open in Adobe Reader. Use the Adobe Reader Save command to save that User Guide on your computer. 2. Return to the User Guides window and repeat the process to open, view, and save all the other User Guides you want. The Scanner Readme file has late-breaking news about your scanner. • The SharePoint MiniGuide has information about a new feature in the One Touch 4.
Installation Register Your Scanner Registering your scanner is very important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the One Touch icon in the Windows System Tray (at the bottom right corner of the screen). The One Touch Icon. 2. Choose Check for Online Updates from the pop-up menu. 3.
Scanning Scanning If you selected the recommended Full Install option for your scanner’s driver (see page 12), you have several different options to scan with your Xerox DocuMate 752 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. • One Touch—Use this scan option when you want all the features available with the One Touch software included with your scanner.
Scanning Scanning Basics You can use your Xerox DocuMate 752 to scan a single page, or stacks of documents using the Automatic Document Feeder. NOTE: Always remove any staples or paper clips from documents before inserting them into the scanner’s Automatic Document Feeder. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner.
Scanning 3. You can load the documents into the Automatic Document Feeder in either orientation—that is, with either their long sides or short sides (known as Landscape or Portrait orientation). For Simplex (one-sided) scans, load the documents face up. For Duplex (two-sided) scans, the documents can be face up or down because both sides are scanned. 4. You can now scan the documents using One Touch or one of the other scanning interfaces.
Scanning Scanning a Single Page Although you can use the Automatic Document Feeder to scan a single page, you can also just put the page on the glass and scan. 1. Remove any paper in the Automatic Document Feeder. The scanner automatically detects if paper is in the Automatic Document Feeder and will scan pages in it. You must remove these pages prior to scanning if you want to scan from the Flatbed. 2. Lift the scanner cover and place the page on the glass. 3.
Scanning Scan from the One Touch Button Panel Scanning from the One Touch Button Panel is an easy, 1-2-3 step process. 1. Load the documents into the Automatic Document Feeder, or place a single document on the Flatbed glass and close the cover. The One Touch Icon. 2. Click on the One Touch icon in the Windows System Tray (at the bottom right corner of the screen). The One Touch Panel opens. Click the button you want to use to scan. Click these arrows to navigate through the buttons.
Scanning Check the Scan Settings Before Scanning The One Touch Icon. 1. Click on the One Touch icon in the Windows System Tray (at the bottom right corner of the screen). The One Touch Button Panel opens. 2. Right-click the button you want to check. Right-click the button to see its scan settings. The One Touch Properties window opens for you to view and change the settings before scanning. This sample shows the current description of Button 6.
Scanning To Refresh the One Touch 4.0 settings, click the Refresh button. If you make changes in the One Touch Properties window, then click the Apply button, the information in the One Touch panel will update to show the new settings. 3. When you’re ready to scan, just click (not right-click) the button. NOTE: The OneTouch Properties window must be closed before you can scan from the Button Panel. Using the One Touch Panel The One Touch Panel is your on-screen control for the scanner.
Scanning • The Hardware View shows the current scanners connected to your computer. 4. From the Hardware View and Detail View, click the green arrow to return to the Button View. You can also click on the hardware icon to return to the Button View. 5. To cycle through the nine buttons, click the arrows on the right side of the panel. Click these arrows to cycle through the 9 buttons. 6. To close the One Touch Button Panel, click its close button.
Scanning NOTE: The default page size in each configuration is based on the selection of United States or Metric Units in your Windows setup. For example: • If the Windows is set to “United States”, the default page size in each profile is based on the United States standard page sizes such as 8.5”x11”. • If the Windows is set to “Metric”, the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4.
Scanning Configuring the One Touch Buttons Each One Touch button configuration consists of a Destination Application, a Scan Configuration, and a Document Format. The One Touch Properties window is where you select these three elements for a button. To open the One Touch Properties window: 1. Click the One Touch icon. It is located in the Windows Notification Area at the bottom right corner of the screen. 2. Right-click a button on the One Touch Button Panel.
Scanning The following example of the One Touch window shows the settings for Button 6. The button is set to scan with the scan configuration named Quality US Letter (Duplex) then open Microsoft Word to display the scanned image. The Format and Page(s) option is set to scan in the RTF image format. The text on the scanned pages will be converted by the OCR process to text that you can edit in Word. Click to select options. The button number and name. The file format for the images of the scanned item.
Scanning Select Configuration—The list of available scan configurations. The configuration settings include: scanning mode, resolution (dpi), page size, brightness, contrast, color saturation, hue, and gamma. To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. These icons next to each scan configuration indicate the scanning mode: Color. Black and White. Grayscale.
Scanning Selecting New Settings for a Button For each of the nine One Touch buttons, you can select a new Destination Application, Scan Configuration, and Document Format. Click these arrows to see the properties for the button whose settings you want to change. Select a format for the scanned image. Select a software application as the destination to send scanned documents. Select a configuration for scanning the item. To select new settings for the scanner: 1.
Scanning To scan in color, select one of the configurations indicated by the small color icon, such as the Color Document configuration. The scan configuration list is preset for the application you select in the Select Destination list. If you select a different application, the configurations are for that application. However, you can create your own scan configurations as well. 4. Select a Format and Page(s) option. The available options apply to the Destination Application you select.
Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button. A One Touch 4.0 Link Properties dialog box opens for the type of Destination Application you selected, and the available options are for that type of application.
Scanning Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and the other applications indicated by their icons in the list. The properties apply to the OCR settings for the applications. 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group. Always send a file, even when no text was found—The scanned file is sent to the OCR reader even if the image does not appear to contain text.
Scanning 2. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1, and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. 5.
Scanning Image Documents Properties These properties apply to OmniPage Pro that you received with your scanner, plus Microsoft Paint and other image processing applications. 1. Click in the Color document handling settings boxes for the options you want. The options will apply to all the applications in the group. Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen.
Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. If a CD burner is attached to your computer, you also use this dialog box to start the Burn to CD process. See the section “Scan and Burn to a CD” on page 71. NOTE: The Burn to CD option is only available for Windows XP or Windows Vista with a CD burner installed on your computer. You can also set up multiple configurations to store scanned items in separate locations.
Scanning eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. Microsoft Outlook® will accept direct attachment of documents to a blank email message as soon as scanning is finished, but other email applications may not. If you’re using one of those applications, such as America Online® (AOL), you need to know which folder contains the scanned documents so you can manually attach them to your email messages. 1.
Scanning 4. Select the options for color document handling. Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution ensures that the image fits on the screen.
Scanning Selecting Page Format Options The Page Format option that you select determines the file format of the scanned document. Appropriate page format options and file types are available for the type of Destination Application selected for the button. The available options are for images and text. Image Formats. Text Formats; sPDF is only one of several text formats The Text Formats are for text file types. The names of the formats indicate their file types.
Scanning Image Formats Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Both of those file formats tend to be larger than the JPEG format.
Scanning Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. See “Scanning with Optical Character Recognition (OCR)” on page 70. Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet.
Scanning To select a file type for the text format: 1. Select the Destination Application. 2. Right-click on the text format icon. A menu opens. The following figure shows samples for different Destination Applications. Example menu for the TEXT format when the Destination Application is Microsoft Word. Example menu for the TEXT format when the Destination Application is a Storage location. 3. Choose the file type that you want for the text format.
Scanning Excel Spreadsheet—The .xls file format used by Microsoft Excel. HTML Document—The .htm file format used to create web pages. Searchable PDF—The sPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities. Normal PDF—The nPDF file format used by Adobe Acrobat and OmniPage Pro.
Scanning Renaming a One Touch Button The One Touch buttons have names that identify their pre-set functions, such as OCR and PDF, but you can edit the names. To change the button names: 1. Open the One Touch Properties window. 2. Using the arrows, choose the button that you want to rename. 3. Select the name’s text and type a new name. Click the arrows to get to the button to rename, then select the name text. Type a new name for the button. 4. Click OK or Apply. The button is now renamed.
Scanning Selecting Options for the One Touch Properties Window The One Touch Options determine the types of Destination Applications available for a button, as well as the location of the files of your scanned items. To select options: 1. Open the One Touch Properties window and click the Options tab. Options tab. 2. Click the menu arrow and choose the button for new options. 3. Select options as described below. Show All Destinations—This option selects all the Destination Application categories.
Scanning • Text Editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents to text that you can edit. • PDF applications are for documents scanned to PDF format. • Email includes Microsoft Outlook and other email applications. See “eMail Properties” on page 42 for details about attaching scanned documents to your email messages.
Scanning The copies will be saved in the folder specified in the Folder Copy Options section (see the figure on page 52 and the description below). This option is not available if either the Document Management or Storage and CD-R/W options are selected because, by default, file copies for those types of Destination Applications are already automatically saved in the folder for copies. For that reason, this option is not available for the default settings of One Touch Buttons 1, 2 and 7.
Scanning Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations. That way, you will always have the original factory-set configurations available. To create a new configuration: 1. Open the One Touch Properties window and make sure the Multi Function tab is selected. 2.
Scanning NOTE: If you select a printer or other device in the Select Destinations list, the dialog box may have an additional Device Settings tab for setting specific options for the particular device. 5. Select scan settings for the new scan configuration. Mode—Select a scanning mode: • Black&White to scan in black and white. For example, letters and memos are usually scanned in black and white. This scan mode produces the smallest file size.
Scanning 7. Click the Page Settings tab to select page settings. Click to toggle between inches and millimeters. Size—Click Standard, click the menu arrow and choose a page size from the list. The list includes sizes for both portrait and landscape scanning. Note that you can also use landscape scanning for any size in the menu by clicking the Autorotate 90 option. See the description on page 57.
Scanning When using the AutoCrop to Original option for a single page on the Flatbed Glass, make sure to align the top left corner of the item with the arrows at the top left corner of the Flatbed Glass. When using the AutoCrop to Original option with the Automatic Document Feeder, make sure to adjust the paper guides on the scanner so the page is not skewed when it feeds into the scanner. Skewed pages may not crop properly.
Scanning • Autorotate 90—Select this option to rotate the scanned image 90o clockwise when scanning is finished. Typically you use Autorotate 90 so you can select any of the page sizes from the Standard menu but scan in landscape orientation instead of portrait. Landscape scanning tends to be faster than portrait scanning. • Invert Image—Only available for Black&White Mode, this option reverses the black and whites of an image. Original Image. • Duplex—Scan both sides of the page.
Scanning 8. Click the Advanced Settings tab. The options of the Advanced Settings tab are for the Color or Grayscale scanning mode. Saturation is the strength or purity of a color, hue is the color your eyes see as reflected from the image, and gamma controls the brightness of the midtones of the color. 9. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. 10. Click OK to save the new configuration.
Scanning The Device Settings Tab A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab. Fit to page, reduce image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page.
Scanning The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as Transfer to Storage. You use the options on this tab to select where you want to save your scanned items for storage when scanning with that particular Scan Configuration. Buttons 1, 2, and 7 are set as Transfer to Storage so you can select one of those buttons to create new configurations for archiving.
Scanning folders by type, the default location of scanned archive documents is at C:\Documents and Settings\\My Documents\My One Touch Archive\TIFF Documents. 3. If you want to store your archive documents in some other location, click the Browse button to specify the new location. 4. Click OK or Apply. Scanning to Multiple Folders When archiving documents with the Transfer to Storage option, you can scan them to multiple folders.
Scanning 6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. 7. Click the Storage Options tab. 8. Click the Browse button. 9. Select the folder you created for storing the scanned documents. If you haven’t created the folder yet, you can click the Make New Folder button and type the name for the new folder.
Scanning 10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click Apply. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Storage for Personal Receipts.” 13. Make sure to designate separate folders as the Storage Locations for the new configurations.
Scanning 14. Now click the arrow buttons to select a button for each new configuration. Click Apply to set that button for that configuration. The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations. Note that the button names have also been changed to Storage 1 and Storage 2 to remind you that both send documents to storage, but to different locations. To change button names, see “Renaming a One Touch Button” on page 49.
Scanning Editing or Deleting Scan Configurations NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the preset configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted. To edit or delete a scan configuration: 1. Open the One Touch Properties window and make sure the Scan tab is selected. 2.
Scanning Click the lock icon to unlock the configuration. Clicking it toggles between locking and unlocking the configuration. The key icon indicates the configuration is unlocked. Click the Key/Lock icon to toggle between locked and unlocked. 5. Edit the settings and click OK. 6. Click OK to close the dialog box.
Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you press or click a scan button. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button. To Set Configure Before Scan: 1. Open the One Touch Properties window. 2.
Scanning To Scan Using Configure Before Scan 1. Put the documents in the scanner’s ADF tray or on the flatbed glass. 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous page, the scanning option 9 has been set to use Configure Before Scan. 3. The Basic TWAIN interface will open. 4. Choose the Scan Type in the upper-left corner of the screen. Auto Document Feeder - Simplex—choose this option to scan single-sided pages in the ADF.
Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job. • Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
Scanning Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution.
Scanning Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Windows Vista. To scan and burn to a CD: 1. Put a blank CD into your computer’s CD Drive. 2. Open the One Touch Properties window. 3. Using the arrows, choose a button to use for scanning and burning to a CD. 4. Select Burn to CD as the Destination Application.
Scanning 8. Open the One Touch window and make sure that the Burn to CD Destination Application is still selected and click the Properties button. The One Touch 4.0 Link Properties window opens. 9. Make sure a CD is in the CD burner. 10. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD.
Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. After you select the application, its interface will open and you can use it to continue with the scanning. To scan with event forwarding: 1. Open the One Touch Properties window. 2. Select Still Image Client as the Destination Application.
Scanning 5. Start scanning using the button you selected for event forwarding. A dialog box opens for you to select the application to use for scanning. 6. Select the application in the box and click OK. Now the application you selected opens and you can continue the scanning from that application’s TWAIN interface.
Scanning Creating an HTML Web Page from Your Scanned Documents If you scan a document, whether a single page or multiple pages, you can have the pages converted directly to html formatted pages for posting directly to your web site. Those pages are then viewable by visitors to your web site without the need for any internet plug-ins or other special processing. This is, essentially, from your scanner to a web-ready format in one automatic step. To scan and create an HTML web page: 1.
Scanning NOTE: Depending on the complexity of the document, its conversion to the HTML format may take a few moments. 8. Choose Save As from the Internet Explorer File menu, give the page a name, and save it in the location you use for your web page files. You may also want to write down the address shown in the Address bar to make sure you’ll know where to find your new HTML page later on. 9.
Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored.
Scanning NOTE: The Storage Location shown in the example above is the default place where your scanned documents are stored if you haven’t created any new scanning configurations or selected a new storage location. If you create a new scan configuration that has its own storage location and you use that configuration to scan, your scanned documents will be stored at the new location instead of the default. See “Scanning to Multiple Folders” on page 61.
Scanning 2. On either the One Touch 4.0 Link Properties window, or from the Scan Configuration Properties window, click the Browse button. The Browse For Folder window opens. 3. Select a storage location on the mapped drive or server for the scanned documents. Servers and mapped drives are represented by an icon that indicates its network connection. Select a mapped drive or server as indicated by the icon. 4. Click OK.
Scanning Checking the Hardware and Setting the Lamp Power Saving 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. You can also click the scanner icon at the top of the One Touch Button Panel. The Hardware icon. If the Hardware View of the panel is open you can also rightclick on the DM 752 icon. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 752 scanner.
Scanning 2. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 3 hours. 3. Click the arrows for the Lamp timeout setting and choose a time setting. To turn the lamp on and off manually without turning off power to the scanner, click the Lamp On or Lamp Off buttons. To return the scanner to its factory settings, click Reset Device. 4.
Scanning with the TWAIN Interface Scanning with the TWAIN Interface In addition to using the One Touch Button Panel to scan, you can also scan using the TWAIN interface. Many applications can use TWAIN for scanning. A Note About Your Scanner and the TWAIN standard: TWAIN is a widely recognized procedure that computers use to receive images from scanners, digital cameras, and other digital devices.
Scanning with the TWAIN Interface The Basic Steps to Open the TWAIN Interface Each TWAIN-compliant software application has its own specific steps to open the TWAIN interface, but the basic process is the same for most of them. To scan with the TWAIN Interface: 1. Open an application that is TWAIN-compliant. Applications that are TWAIN-compliant include Microsoft PowerPoint and Microsoft Word, and many other graphics applications and word processing applications. 2.
Scanning with the TWAIN Interface The Two TWAIN Interface Options When scanning with TWAIN, you have two interface options: • Basic Interface—Use the Basic Interface if you don’t need to make many adjustments to the image before scanning. You can adjust brightness, contrast, resolution, page size, and picture type. You can also choose to scan from the ADF or Flatbed. See “Scanning from the TWAIN Basic Interface” on page 85.
Scanning with the TWAIN Interface Scanning from the TWAIN Basic Interface The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image. After adjusting the appearance, you click the Scan button on the Basic Interface to scan. Click the Advanced Interface button if you would rather scan with the Advanced Interface. To scan from the Basic Interface: 1.
Scanning with the TWAIN Interface 6. AutoCrop—Select this option to let the scanner automatically determine the size of the item being scanned. For example, if you scan a 5”x 7” photo, the scanner will determine the size of the photo. For single-sided scans, the scan area is the size of the image. For double-sided scans, the scan area is the size of the larger of the two areas on the front and back of the page. 7.
Scanning with the TWAIN Interface Scanning from the TWAIN Advanced Interface The Advanced Interface has a wide range of image adjustments for scanning. 1. Open the TWAIN Interface from a TWAIN-compliant application. 2. If the Basic Interface opens, click the Advanced Interface button. The Advanced Interface opens. Choose from this menu to scan from the ADF Simplex (onesided), Duplex (two-sided), or Reflective (from the Flatbed). Click an icon to select a configuration—Color, Grey Scale, or Black&White.
Scanning with the TWAIN Interface 4. Click one of the icons to select a configuration. For example, select Color Configurations and then select Custom to scan a color item with the preset Custom scan settings. The configuration settings appear as a list. Click the + (plus) sign to see the full list. Click the - (minus) sign to collapse the list. • Color scans the image in full color. Use this setting to scan color photographs and other color images. The file size is the largest of the image type options.
Scanning with the TWAIN Interface Adjusting the Image with the Advanced Interface You can adjust the scan settings on the Advanced Interface to produce the best possible image for the documents you’re scanning. To adjust a setting: 1. On the left side of the Advanced Interface, select a configuration, for example, Color Configurations. 2. Click a setting in the list of settings, or click its corresponding button on the right side of the Advanced Interface.
Scanning with the TWAIN Interface Adjusting the Resolution Resolution determines the amount of detail you can see in the scanned image. The resolution setting for a scan is in dots-per-inch (dpi). The higher the resolution, the finer the details. However, higher dpi settings also take longer to scan and produce larger file sizes. Usually the higher resolution settings are used for precision work, such as photographs or fine artwork. The following figure shows the resolution options.
Scanning with the TWAIN Interface 3. Click Reset to return the resolution to its original setting. The resolution panel also includes an advanced setting for Moire patterns. Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. To scan the image and limit or eliminate moire patterns, select the Reduce Moire option. This option is only available from 50 to 300 dpi.
Scanning with the TWAIN Interface Adjusting Gamma, Saturation, and Color Hue If you’re using the Color Configuration to scan, you can adjust a group of color settings. Gamma controls the brightness of the color midtones. Saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image. The following figure shows the color options. To adjust the color settings: 1.
Scanning with the TWAIN Interface Adjusting Input Size You can scan documents up to 11.7" x 17" with the Automatic Document Feeder, and up to 11.69" x 16.53" (A3 paper) on the Flatbed Glass, but you can also select other scan sizes, or adjust the input size to scan only specific sections of an image. For example, if you’re scanning a photograph and want to focus on one section, adjusting the input size removes the rest of the photograph from the final scanned image.
Scanning with the TWAIN Interface 4. Straighten—Select this option to let the scanner automatically determine if a page is skewed, then straighten its image. The scanner detects page edges and can sense when the page is fed through at an angle. However, if the page is fed through at too great an angle, the image may not straighten correctly. In that case, re-scan the page using the paper guides to feed the paper in straight. 5. On the image example, a dotted outline shows the selected size.
Scanning with the TWAIN Interface NOTE: Clicking Remove causes the entire image area to be selected. The ruler units The ruler around the edges of the image help you precisely position a custom sized image. You can change the ruler units to suit the type of measurements you want. To set the ruler units: Click the Ruler Units button. The ruler units across the top and down the side of the window cycle through centimeters, inches, and pixels.
Scanning with the TWAIN Interface Creating a New Advanced Interface Profile You cannot change the settings of the preset profiles in the Advanced Interface. However, you can create new profiles and save them for future use. To create a new profile: 1. On the Advanced Interface, select one of the preset profiles, for example, Black&White Configurations/Custom. 2. Adjust the settings as required and then click the Save As button. The Save Profile dialog box opens. 3.
Scanning with the TWAIN Interface Display the Device Configuration 1. Click the Device Configuration button on the Advanced Interface. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Saving” on page 80 for more information about the device settings.
Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use other Windows applications as well. NOTE: Duplex (two-sided) scanning is not available from WIA. To scan using WIA from Microsoft Paint: 1.
Scanning with the WIA Interface The Scan using Xerox DocuMate 752 window opens.Use this window to select scanning options and start the scan process. 3. From the Paper Source drop-down list, choose Document Feeder to scan from the Automatic Document Feeder, or Flatbed to scan a from the Flatbed glass. 4. If you’re scanning from the Automatic Document Feeder, select a paper size from the Page Size list.
Scanning with the WIA Interface 8. The scanned images will appear in Microsoft Paint (or other WIA application you’re using). Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item.
Scanning with the WIA Interface 1. On the scan window, click Adjust the quality of the scanned picture. The Advanced Properties dialog box opens. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text. Resolution (DPI)—Click the menu arrow and choose the dots per inch (dpi) of the resolution.
Scanning with the ISIS Interface Scanning with the ISIS Interface You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application, please refer to that software application’s User Guide for instructions on scanning the ISIS interface. The QuickScan User’s Guide is available on the Installation DVD that you received with the scanner.
Maintenance Maintenance This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Cleaning the Scanner Glass Scanning items that have excessive amounts of dirt or dust may dirty the glass. To ensure the best quality scanned item, wipe the scanner glass with a soft clean cloth to rid the glass of dust or other debris.
Maintenance Care and Maintenance Regular maintenance of your scanner can help to ensure continual optimal performance. Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF, or several feed in at the same time. To clean the ADF: 1. Wet a soft cloth with some Isopropyl rubbing alcohol (95%). 2. Press the ADF cover release to open the ADF cover. 3. Wipe the feed roller from side to side.
Maintenance Replacing the ADF Pad Assembly The ADF pad will wear out and is designed to be a userreplaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. See the “Xerox DocuMate 752 Scanner Parts List” on page 113 for ordering information. To replace the ADF Pad assembly: 1. Open the ADF cover. The pad assembly is located inside the ADF. 2. Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out.
Maintenance Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation DVD. The Readme file contains additional information that may help you diagnose problems with the scanner. If you try the troubleshooting procedures described in this section and in the Readme file, and the scanner still has problems, you may have a malfunctioning scanner. Refer to the technical support card that you received with your scanner.
Maintenance page 111, but in Step 3, instead of uninstalling One Touch 4.0, uninstall the other scanner’s driver programs. After uninstalling the other scanner’s driver programs, uninstall One Touch 4.0 using the steps on page 111, then reinstall it using the steps on page 9. Problem: The paper jams the ADF. How can I keep the paper from jamming so often? To reduce the number of paper jams, smooth and straighten the paper before scanning, and adjust the guides to the paper size.
Maintenance Problem: The scans from the ADF are always crooked. What do I need to do to get the scans straight? Make sure to align the paper guides to the edges of the paper. If you are scanning small items that are smaller than the paper guides’ minimum adjustment, scan these items on the flatbed glass instead. Problem: If the USB cable is disconnected during a scan, the scanner does not reconnect when the USB cable is plugged back in. Unplug the power cable from the scanner, and then plug it back in.
Maintenance Error Light Troubleshooting Codes The status light indicates the current state of the scanner. Descriptions of the most common patterns are listed below. Contact Xerox Technical Support if you experience a different blinking pattern. Normal Operation • Blinking Green Ready Light: indicates the scanner is waking up from power saving and preparing to scan. • Steady Green Ready Light: indicates the scanner is ready to scan.
Maintenance Use the table below as a reference for resolving hardware issues. Error Code Problem Description Solution Steady The scanner is not communicating with the computer. Make sure the USB cable is plugged in. Try a different USB port on the computer or a different USB cable. 6 or 11 Lamp Sensor Error This usually occurs after a paper jam. Turn the scanner off then back on again. If the problem persists, turn off the scanner, re-start the computer, then turn the scanner on.
Maintenance Uninstalling Your Scanner To uninstall the Xerox DocuMate 752 scanner you remove the One Touch software. 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. Select One Touch 4.0 then click the Remove button. 4. An “Add or Remove” message box opens and asks if you are sure you want to remove One Touch 4.0 from your computer.
Maintenance Xerox DocuMate 752 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption 600 dpi 24-bit color, 8-bit grayscale, 1-bit bitonal (black and white) ADF: 11.69” x 17”; Flatbed: 11.69” x 16.53” 4.0” x 6.
Maintenance Xerox DocuMate 752 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner.
Maintenance 114 DocuMate 752 Scanner User’s Guide
Appendix A Notices Section 1: Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Section 3: Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • Always follow all warnings and instructions that are marked on or supplied with the equipment.
Section 4: Electrical Information Warning - Electrical Safety Information 1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice. 2. The socket outlet shall be installed near the equipment and shall be easily accessible. 3. Use the power cable that is supplied with your machine.
Section 5: Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water.
Section 8: Regulatory Information Certifications in Europe The CE mark applied to this product, symbolizes XEROX’s declaration of conformity with the following applicable European Union Directives, as of the dates indicated: December 12, 2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment. December 31, 2004: Council Directive 2004/108/EC as amended.
European Union RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment (2002/95/ EC), and with the Waste Electrical and Electronic Equipment (WEEE) Directive (2002/96/EC). Some equipment may be used in both a domestic/household and a professional/business application.
Section 10: Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc.
The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.
124 DocuMate 752 Scanner User’s Guide
Index A ADF cleaning 104 ADF pad assembly replace 105 Advanced Interface 87 adjust settings 89 new profile 96 profile 96 Advanced Properties 101 aspect ratio 59 AutoCrop 86, 93 Autocrop to Original 55 Autorotate 90 55, 57 AutoRotate image 59 B Basic Interface 85 bit depth 112 Black&White 54, 88 blurred image 91 BMP 45 Brightness 54, 91, 101 Burn to CD 41, 71 Destination Application 72 button options 50 button settings 35 Device Settings 54, 59 Document Format 32 Document Management 50 documentation 4 dots
Index input size 93 installation 5 invert image 57 ISIS 19 J JPG 45 JPG file size 45 K Kofax VRS 19 L lamp malfunction 110 Lamp timeout setting 81 landscape 55 Link Properties 37 M Microsoft Internet Explorer 75 Microsoft Outlook 42 Moire Patterns 56, 91 monitor 4 N Normal PDF 48 nPDF 48 O OCR 46 optical character recognition 70 storage 78 OmniPage Pro 40, 48, 70 on/off switch 16 One Touch Button Panel 27, 28 Detail View 29 Hardware View 30 names 30 One Touch icon 27, 28 One Touch OmniPage Module 70 O
Index T Text Documents Properties 38 Text Editors 51 text file format 46 Text Formats 46 TIFF 45 Transfer to Storage 77 troubleshooting 106 TWAIN 67, 74 TWAIN Interface 82 TWAIN standard 82 U USB port 15 W watermark, remove 57 WIA 67, 98 Windows Image Acquisition 98 Word Document 47 X xls file format 48 DocuMate 752 Scanner User’s Guide 127
Index 128 DocuMate 752 Scanner User’s Guide
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