DocuMate 632 scanner user’s guide
DocuMate 632 scanner user’s guide
Copyright © 2009 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.
Table of Contents Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 632 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation . . . . . . . . . . . . . . . . . . . .
Scanning with the TWAIN Interface Basic Steps to Open the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 To scan with the TWAIN Interface: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 The Two TWAIN Interface Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Scanning from the TWAIN Basic Interface . . . . . . . . . . . . . . . . . . . .
Welcome Your new Xerox DocuMate 632 scanner can quickly scan singlesided or double-sided stacks of color and black-and-white documents, up to 8.5" x 14", and place their images on your computer. What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.
Welcome The Xerox DocuMate 632 Scanner ADF cover release Input Tray Output tray Paper Stop Scanner lock (on side of scanner) Status light Destination Selector buttons ADF cable LED Number Duplex button Power switch USB port Power jack Simplex button ADF cover release—Opens the cover on the ADF. Input tray—Holds documents in place. Paper guide on the input tray adjusts to fit the document width. Output tray—Holds documents after being scanned through the Automatic Document Feeder (ADF).
Welcome What You Need IBM-compatible Pentium 4 PC, or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • Microsoft® Windows® operating system: 2000 (Service Pack 4), XP (Service Pack 1 and 2) or Vista • Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory (RAM) Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM) • 350 MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for your monitor are: • High
Installation Installation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the USB cable and turn on the power Before You Begin Please make sure of the following before you begin installation: 4 • The information in this guide may cover software not provided with the scanner you purchased. Disregard any information about the software not applicable to your chosen product. Please visit our web site at www.xeroxscanners.
Installation Step 1: Assemble the Scanner To assemble the scanner: 1. Remove all shipping tape from the scanner and from the Paper Tray. 2. Slide the tray in so the pins seat into the holes on the ADF. 3. Carefully remove any protective foam from the ADF cover release, then press the release and open the Automatic Document Feeder cover. ADF Cover Release 4. Carefully remove any foam particles that may have gotten inside the document feeder, and close the cover.
Installation 5. Swing the input tray up until it snaps into place. 6. Plug the ADF cable into the ADF port on the back of the scanner. Make sure the cable is plugged in securely. The ADF will not work if the cable is loose or not plugged in. 7. Push the locking tab down to the unlocked position. NOTE: The locking tab protects the scanner’s scan head by holding it securely in position. Lock the scanner when transporting it from one location to another, but remember to unlock it before scanning.
Installation Step 2: Install the Software To install the software: 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert the installation DVD into your computer's DVD-ROM drive. The Installation menu automatically opens. NOTE: If the DVD does not start, check the following: • Make sure the DVD drive’s door is completely shut. • Make sure the DVD was inserted in the drive in the proper direction (label side up).
Installation 3. On the Installation menu, select Install Products. 4. Make sure the box Scanner Driver is checked. NOTE: The software provided with your scanner may differ slightly from the list shown in the window.
Installation 5. Click Install Now. The Welcome to the OneTouch 4.0 Setup Wizard opens. 6. Click Next. 7. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed. The next window lists the choices of the drivers that you can install for your scanner.
Installation 8. Select the option you want. NOTE: If your computer is running Windows XP or Windows Vista, Microsoft’s Windows Image Acquisition (WIA) interface for scanning is always available, regardless of the option you select. • Full Install (OneTouch, TWAIN and ISIS)—This is the recommended installation. It installs the One Touch 4.0 software which provides the necessary driver software for the scanner. It also installs scanning interfaces for the TWAIN and ISIS drivers.
Installation 9. Click Next. During installation you will see this window asking you to select one of the images for your Color Space setting. The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor. Gamma controls the brightness of the midtones of colors. That setting can be changed later on as you’re scanning. 10. Select the option that looks best to you and click Next. The driver installation will now begin. 11.
Installation Step 3: Connect the Power Supply Connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect your Xerox DocuMate 632 scanner: 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply (HEG42-240200-7L made by HiTron) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 2. Plug the power cord into the power supply then into a wall outlet.
Installation Step 4: Connect the USB Cable and Turn on the Power The Xerox DocuMate 632 scanner connects to any available USB port. Check your computer’s manual for USB port locations. NOTE: You can connect the scanner to your computer while the computer is running. You do not have to shut down your computer. 1. Remove any protective tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Connection to a USB 2.
Installation 3. Turn on the power switch, located on the back of the scanner to the left of the power port. The status light comes on and flashes indicating that the scanner is receiving power. If you are using Windows XP Service Pack 2 or Windows Vista, and have plugged the USB cable into a USB 1.1 port, an information bubble may open explaining that “A HI-SPEED USB device is plugged into a non-HI-SPEED USB hub”. Plug the USB cable into a USB 2.0 port (if available) or just disregard the message.
Installation 5. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 6. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel. When you’re finished reading the additional information, click OK. The scanner’s status light is green when the scanner and computer are communicating properly. 7.
Installation Additional Applications Available with Your Scanner Your scanner includes free, additional applications on the installation DVD. 1. Reinsert the installation DVD into the DVD-ROM drive. The Installation menu opens. The free Adobe Acrobat Reader software is located on the DVD with the User Guides. See the steps on page 18 to install Adobe Acrobat Reader. 2. Click Install Products. You’ll see the screen that shows the applications. 3.
Installation 4. At the Installation menu above, click in the boxes of the other software you want to install, and click Install Now. Follow the instructions on the screen to install each of the additional products. Additional Software About the Software Adobe® Acrobat® Reader® Adobe® Acrobat® Reader® is a stand-alone application that you use to open, view, search, and print PDF files.
Installation View the User Guides 1. To get the documentation for each of the additional products, return to the Main Menu window and click User Guides. 2. The User Guides window opens. Use this window to view and save the User Guides you want. 3. The User Guides are in Adobe® Acrobat® PDF format. The DVD also includes a free copy of Acrobat® Reader® in case your computer does not have it already installed. The Scanner Readme file is in HTML format and will open in any standard browser.
Installation To view and save the User Guides: 1. Click the name of a User Guide you want to view and it will open in Acrobat Reader. Use the Acrobat Reader Save command to save that User Guide on your computer. 2. Return the User Guides window and repeat the process to open, view, and save all the other User Guides you want. The Scanner Readme file has late-breaking news about your scanner. • The SharePoint Mini-Guide has information about a new feature in the One Touch 4.
Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen). 2. Choose Check for Online Updates from the pop-up menu. The One Touch Icon 3.
Scanning Scanning If you selected the recommended Full Install option for your scanner’s driver (see page 10), then you have several different scanning options with your Xerox DocuMate 632 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. • Scanner Buttons—When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number.
Scanning Load and Scan Documents When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application (known as the Destination Application) on your computer. 1. Adjust the paper guide for the width of paper. NOTE: Always remove any staples or paper clips from documents before inserting them into the scanner’s Automatic Document Feeder.
Scanning 3. Check the LED number to make sure you are using the scan setting you want. To choose a new scan setting, press the Up or Down Destination Selector buttons. Press the Up or Down Destination Selectors to cycle through the scan settings to select the one you want. The current scan setting. See “Check the Scan Settings Before Scanning” on page 24 to check the settings. 4. To scan a one-sided document, press the Simplex button. To scan a two-sided document, press the Duplex button.
Scanning Check the Scan Settings Before Scanning The One Touch Icon 1. To check the scan settings before scanning, click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen). The One Touch Button Panel opens. Click on the arrows to cycle through to the other buttons. 2. Right-click a button on the panel to see its description. The One Touch Button Panel shows the description of the selected setting. This sample shows the current description of setting 6.
Scanning Scan from the Flatbed Glass Use the Flatbed glass to scan documents on lighter weight paper, such as credit card receipts, or items that cannot be scanned with the Automatic Document Feeder, such as pages in books. NOTE: You must remove any pages from the Automatic Document Feeder before scanning from the Flatbed glass. If pages are in the Automatic Document Feeder, they will be scanned instead of the page on the Flatbed glass. To scan from the Flatbed glass: 1.
Scanning Scan from the One Touch Button Panel You can scan from the One Touch Button Panel on the screen. 1. Adjust the paper guide for the width of paper and load the documents with their tops into the Automatic Document Feeder. For Simplex (one-sided) scans, load the documents face up. For Duplex (two-sided) scans, the documents can be face up or down because both sides are scanned. The One Touch Icon 2.
Scanning Using the One Touch Button Panel The One Touch Button Panel is also your on-screen set of controls for the scanner. The One Touch Button Panel shows information about the scanner and its settings. 1. To open the One Touch Button Panel, click the One Touch icon. It is located in the Windows Notification Area at the bottom right corner of the screen. The One Touch Button Panel opens at its Button View, which shows the on-screen scanning buttons. The Button View 2.
Scanning 4. To cycle through the buttons, click the arrows on the right side of the panel. Click these arrows to cycle through the buttons. 5. To close the One Touch Button Panel, click the close button on the panel.
Scanning Configuring the One Touch Buttons Each One Touch button configuration consists of a Destination Application, a Scan Configuration, and a Document Format. The One Touch Properties window is where you select these three elements for a button. To open the One Touch Properties window: 1. Click the One Touch icon. It is located in the Windows Notification Area at the bottom right corner of the screen. 2. Right-click a button on the One Touch Button Panel.
Scanning About the One Touch Properties Window The One Touch Properties window is where you can select new settings for the buttons. The One Touch Properties window also contains special scanning features such as scanning and burn to a CD, scanning and converting text directly into an HTML web page, and scanning with optical character recognition (OCR) that turns a scanned image into text that you can edit.
Scanning Select Configuration—The list of available scan configurations for the selected button. The configuration settings include: scanning mode, resolution (dpi), page size, brightness (Br), contrast (Cr), color saturation, hue, and gamma. To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings.
Scanning To scan from the Flatbed glass using the Simplex button, or the scan buttons in the One Touch utility, you must first remove any pages from the Automatic Document Feeder. Otherwise, the scanner will sense those pages, and scan them instead. NOTE: When scanning from WIA or other TWAIN applications, you must choose to scan from the Automatic Document Feeder or the Flatbed glass.
Scanning Selecting New Settings for a Button For each One Touch button, you can select a new Destination Application, Scan Configuration, and Document Format. Click these arrows to see the properties for the button whose settings you want to change. Select a format for the scanned image Select a software application as the destination to send scanned documents. Select a configuration for scanning the item. To select new settings for the Scanner Button: 1.
Scanning To scan in color, select one of the configurations indicated by the small color icon, such as the Color Document configuration. The scan configuration list is preset for the application you select in the Select Destination list. If you select a different application, the configurations are for that application. However, you can create your own scan configurations as well. 4. Select a Format and Page(s) option. The available options apply to the Destination Application you select.
Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button A One Touch 4.0 Link Properties dialog box opens for the type of Destination Application you selected, and the available options are for that type of application.
Scanning 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group. Always send a file, even when no text was found—The scanned file is sent to the OCR reader even if the image does not appear to contain text. This could occur if you scanned a photograph with a One Touch button set for text applications. Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image. 2.
Scanning 8. Click Refresh on the One Touch Properties window. 9. Click OK or Apply on the One Touch Properties window. Image Documents Properties These properties apply to OmniPage Pro that you received with your scanner, plus Microsoft Paint and other image processing applications. 1. Click in the Color document handling settings boxes for the options you want. These options will apply to all the applications in the group.
Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. If a CD burner is attached to your computer, you also use this dialog box to start the Burn to CD process. See the section “Scan and Burn to a CD” on page 68. You can also set up multiple configurations to store scanned items in separate locations. See “The Storage Options Tab (Archive)” on page 55 and “Scanning to Multiple Folders” on page 56.
Scanning eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. Microsoft Outlook® will accept direct attachment of documents to a blank email message as soon as scanning is finished, but other email applications do not. If you’re using one of those applications, such as America Online® (AOL), you need to know which folder contains the scanned documents so you can manually attach them to your email messages. 1.
Scanning 4. Select the options for color document handling. Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution ensures that the image fits on the screen.
Scanning Selecting Page Format Options The Page Format options that you select determines the file format of the scanned document. Appropriate page format options and file types are available for the type of Destination Application selected for the button. The available options are for images and text. Image Formats Text Formats; sPDF is only one of several text formats available. The Text Formats are for text file types. The names of the formats indicate their file types.
Scanning Because JPEG image files can be reduced in size, the JPEG format is often used for images on web pages, or if file size might be a problem when electronically sending the files. JPEG files are reduced in size by lowering their image quality, and you can select the degree of quality for your scanned images from the JPEG page format icon. The PDF format is often used to create images of text pages.
Scanning Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. See “Scanning with Optical Character Recognition (OCR)” on page 65. Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet.
Scanning 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the One Touch Properties window. Other buttons that have a text option selected as the Page Format are not affected, so you can set the text file type independently for each button. NOTE: The TEXT file types listed below are only available if the One Touch OmniPage OCR Module or OmniPage Pro software is installed on your computer. Simple Text—The .
Scanning The OCR Options provide a series of selections for the OCR feature when you scan text. This menu option is only available if you have the One Touch OmniPage Module or OmniPage Pro software installed on your computer. Refer to the One Touch OmniPage Mini-Guide on Disc 1 of the installation CD for details. Note that the OCR Options settings apply to all buttons. If you change them for one button, those changes apply to the other buttons as well. 5. Click OK on the One Touch Properties window.
Scanning Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button, as well as the location of the files of your scanned items. TIP: To get to a button quickly instead of clicking the forward and back arrows on the button panel, open the One Touch Properties window, click the Options tab, then click the Select Button drop-down menu. You can then select the button from the menu list.
Scanning 3. Select button options as described below. Show All Destinations—This option selects all the Destination Application categories. The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories. This is the default selection for Button 8. The list also includes printers and other devices connected to your computer so, for example, you can scan an item and have it printed immediately.
Scanning 4. After selecting a new category of Destination Applications, click the Multi Function tab to see which ones are added to the list. Show Progress Window—Select this option to display the progress window of the document(s) during scanning. Use enhanced folder browser—Select this option if you want to save your scans to a network location that is not a mapped drive on your computer.
Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations. The Lock Icon. Click New to create a new Scan Configuration. Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations.
Scanning TIP: If you’re going to set up the new configuration to scan duplex (two-sided), include that in the name, such as “Scan for Dark Print (Duplex),” to remind you that it is a duplex scan. If the configuration is locked, click the lock to unlock it. The icon becomes a key. Type a new name for the configuration. Select the scan mode and drag the slider to set the resolution. Drag the sliders to set the Brightness and Contrast.
Scanning Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode. 6. If you want to lock the configuration, click the key icon to change it from a key to a lock. 7. Click the Page Settings tab to select page settings. Click to toggle between inches and millimeters.
Scanning • Duplex—Scan both sides of the page. If this option is not selected, the scanner will scan the front side of the page only. NOTE: Regardless of the One Touch setting, the scanner button always takes precedence. In other words, even if the LED number on the scanner has a setting for Duplex, when you press the Simplex scanner button the scanner scans in Simplex mode, and vice versa. • Skip Blank Originals—Skips pages that are completely blank.
Scanning 9. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. Saturation is the strength or purity of a color, hue is the color your eyes see as reflected from the image, and gamma controls the brightness of the midtones of the color. 10. Click OK to save the new configuration. It will now be listed in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications.
Scanning The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab. Fit to page, reduce image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page.
Scanning The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as Transfer to Storage. You use the options on this tab to select where you want to save your scanned items for storage when scanning with that particular Scan Configuration. Button 7 is set as the default Archive button for scanning to storage, with Transfer to Storage as the destination.
Scanning folders by type, the default location of scanned archive documents is at C:\Documents and Settings\\My Documents\My One Touch Archive\TIFF Documents. 3. If you want to store your archived documents in some other location, click the Browse button to specify the new location. 4. Click OK or Apply. Scanning to Multiple Folders When archiving documents with the Transfer to Storage option, you can scan them to multiple folders.
Scanning 6. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Storage for Business Receipts.” 7. Click the Storage Options tab. 8. Click the Browse button. 9. Select the folder you created for storing the scanned documents. If you haven’t created the folder yet, you can click the Make New Folder button and type the name for the new folder.
Scanning 10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click Apply. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Storage for Personal Receipts.” 13. Make sure to designate separate folders as the Storage Locations for the new configurations.
Scanning 14. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for that configuration. The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations. Note that the button names have also been changed to Storage 1 and Storage 2 to remind you that both send documents to storage, but to different locations. To change button names, see “Renaming a One Touch Button” on page 45.
Scanning Editing or Deleting Scan Configurations NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the preset configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted. If you do edit or delete them, and want to get the factory pre-sets back again, you will need to uninstall then re-install your scanner driver.
Scanning 4. To edit the configuration, click the Edit button. The Scan Configuration Properties dialog box opens for that configuration. You can make changes to a configuration, but for the changes to be saved, the configuration must first be unlocked. Click the Lock icon to unlock the configuration. Clicking it toggles between locking and unlocking the configuration. The key icon indicates the configuration is unlocked. Click the Lock/Key icon to toggle between locked and unlocked. 5.
Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you press or click a scan button. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button. To Set Configure Before Scan: 1. Open the One Touch Properties window. 2.
Scanning To Scan Using Configure Before Scan 1. Put the documents in the scanner’s ADF tray or on the flatbed glass. 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous page, the scanning option 9 has been set to use Configure Before Scan. 3. The Basic TWAIN interface will open. 4. Choose the Scan Type in the upper-left corner of the screen. Auto Document Feeder—choose this option to scan a stack of pages in the ADF.
Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job. • Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
Scanning Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution.
Scanning 2. To scan from the One Touch Button Panel, click the One Touch icon in the Windows Notification Area, click the arrows to see Button 6, then click Button 6. Click the arrows until Button 6 is on the panel, then click Button 6. Your scanned pages appear in the Destination Application with their text ready for editing and other text processing.
Scanning Scanning with sPDF or nPDF and Searching for Text Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF converts scanned text into the PDF format with text search and OCR capabilities. nPDF has those same features, plus you can edit the text in an nPDF image if you have a PDF editing program.The two PDF formats can also produce images with different image quality, so you may want to experiment with them to determine which is better for your scanned documents.
Scanning NOTE: Not all Destination Applications have the sPDF and nPDF options. Microsoft Word, for example, does not have them as scanning options. The settings for the button (button 8 in this example) now show your page format selection. The page format icon is now set to the selection from the menu. 6. Choose a Scan Configuration. 7. Click OK. 8. Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for the button. 9.
Scanning To scan and burn to a CD: 1. Put a blank CD into your computer’s CD Drive. 2. Open the One Touch Properties window. 3. Using the arrows, choose a button to use for scanning and burning to a CD. 4. Select Burn to CD as the Destination Application. The Burn to CD Destination Application is only available if you have a CD burner attached to your computer, but you do not need to have a CD in the burner to select the destination. 5. Choose a Page Format and a Scan Configuration. 6. Click OK.
Scanning 8. Open the One Touch window and make sure that the Burn to CD Destination Application is still selected and click the Properties button. The One Touch 4.0 Link Properties window opens. 9. Make sure a blank CD is in the CD burner. 10. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD.
Scanning NOTE: When scanning items to burn to a CD, you should always use one of the factory-set default configurations, or a custom configuration specifically set up for CD burning. The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP and Windows Vista CD writing wizards can find the files to burn to the CD. Likewise, when you create a custom configuration for CD burning, the One Touch software will automatically.
Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. After you select the application, its interface will open and you can use it to continue with the scanning. To scan with event forwarding: 1. Open the One Touch Properties window. 2. Using the arrows, choose a button to use for the event forwarding. 3.
Scanning 6. Start scanning using the button you selected for event forwarding. A dialog box opens for you to select the application to use for scanning. 7. Select the application in the box and click OK. Now the application you selected opens and you can continue the scanning from that application’s TWAIN interface.
Scanning Creating an HTML Web Page from Your Scanned Documents If you scan a document, whether a single page or multiple pages, you can have the pages converted directly to HTML formatted pages for posting directly to your web site. Those pages are then viewable by visitors to your web site without the need for any internet plug-ins or other special processing. This is, essentially, from your scanner to a web-ready format in one automatic step. To scan and create an HTML web page: 1.
Scanning 8. Now on the One Touch Button Panel, click Button 6 (or if you used another button, click it). When scanning is finished, the document is first converted to editable text using the OCR process, then is converted into an HTML format. Microsoft Internet Explorer then opens showing your converted page. NOTE: Depending on the complexity of the document, its conversion to the HTML format may take a few moments. 9.
Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored. NOTE: One Touch Buttons 1, 2, and 7 are preset as your Archive button.
Scanning To Use OCR Before Transferring to Storage If the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the OCR process prior to being stored. 1. Open the One Touch Properties window. 2. Using the arrows, choose Button 7, or any other button if it is set up with Transfer to Storage as one of its Destination Applications. Right-click on the scanning button to open the One Touch Properties window.
Scanning To Transfer Documents to a Server or Mapped Drive When selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive.You select a mapped drive using the Browse button. 1. See “Scanning to Multiple Folders” on page 56 or “Transferring Scanned Documents to Storage” on page 76 for the steps to select the Transfer to Storage options. 2. On either the One Touch 4.
Scanning 4. Click OK. Now when you scan using Transfer to Storage as the Destination Application, the documents are stored on the server or mapped drive. Checking the Hardware and Setting the Lamp Power Saving 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. You can also click the scanner icon at the top of the One Touch Button Panel. The Hardware icon If the Hardware View of the panel is open you can also rightclick on the DM632 icon.
Scanning 2. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 10 hours. 3. Click the arrows for the Lamp timeout setting and choose a time setting. To turn the lamp on and off manually without turning off power to the scanner, click the Lamp On or Lamp Off buttons. To return the scanner to its factory settings, click Reset Device. 4.
Scanning with the TWAIN Interface Scanning with the TWAIN Interface In addition to using the One Touch Button Panel to scan, you can also scan using the TWAIN interface. Many applications can use TWAIN for scanning. A Note About Your Scanner and the TWAIN standard: TWAIN is a widely recognized procedure that computers use to receive images from scanners, digital cameras, and other digital devices.
Scanning with the TWAIN Interface 2. Use the application’s command that opens the TWAIN interface. For example, in Microsoft PowerPoint, from the Insert menu, choose Picture then choose From Scanner or Camera. Click the drop-down menu and choose Xerox DocuMate 632. Then click Custom Insert. Note that your scanner may be listed twice. One listing is for choosing TWAIN Interface, the other is usually for choosing the WIA Interface. See “Scanning with the WIA Interface” on page 97 to scan from WIA.
Scanning with the TWAIN Interface The Two TWAIN Interface Options When scanning with TWAIN, you have two interface options: • Basic Interface—Use the Basic Interface if you don’t need to make many adjustments to the image before scanning. You can adjust brightness, contrast, resolution, page size, and picture type. You can also choose to scan from the ADF or Flatbed. See “Scanning from the TWAIN Basic Interface” on page 84.
Scanning with the TWAIN Interface Scanning from the TWAIN Basic Interface The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image. After adjusting the appearance, you click the Scan button on the Basic Interface (not on the scanner) to scan the item. Click the Advanced Interface button if you would rather scan with the Advanced Interface. To scan from the Basic Interface: 1.
Scanning with the TWAIN Interface NOTE: If you want to preview a stack of pages, use one of the pages as a test page and load it into the scanner. Click the Preview button and adjust the scanner settings. Then replace the page on the stack at its original position and load the stack into the scanner. Then just click the Scan button. 4. Adjust the Brightness, Contrast, and Resolution until the picture is what you want. You can also change the picture type again, for example, from color to grayscale. 5.
Scanning with the TWAIN Interface Scanning from the TWAIN Advanced Interface The Advanced Interface has a wide range of image adjustments for scanning. 1. Open the TWAIN Interface as described in the section “Scanning with the TWAIN Interface” on page 81. 2. If the Basic Interface opens, click the Advanced Interface button. The Advanced Interface opens. Choose from this menu to scan from the ADF Simplex (onesided), Duplex (two-sided), or Reflective (from the Flatbed).
Scanning with the TWAIN Interface 4. Click one of the icons to select a configuration. For example, select Color Configurations and then select Custom to scan a color item with the preset Custom scan settings. The configuration settings appear as a list. Click the + (plus) sign to see the full list. Click the - (minus) sign to collapse the list. • Color scans the image in full color. Use this setting to scan color photographs and other color images. The file size is the largest of the image type options.
Scanning with the TWAIN Interface Adjusting the Image with the Advanced Interface You can adjust the scan settings on the Advanced Interface to produce the best possible image for the documents you’re scanning. To adjust a setting: 1. On the left side of the Advanced Interface, select a configuration, for example, Color Configurations. 2. Click a setting in the list of settings, or click its corresponding button on the right side of the Advanced Interface.
Scanning with the TWAIN Interface Adjusting the Resolution Resolution determines the amount of detail you can see in the scanned image. The resolution setting for a scan is in dots-per-inch (dpi). The higher the resolution, the finer the details. However, higher dpi settings also take longer to scan and produce larger file sizes. Usually the higher resolution settings are used for precision work, such as photographs or fine artwork. The following figure shows the resolution options.
Scanning with the TWAIN Interface The resolution panel also includes an advanced setting for Moire patterns. Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. To scan the image and limit or eliminate moire patterns, select the Reduce Moire option. This option is only available from 50 to 300 dpi.
Scanning with the TWAIN Interface Adjusting Gamma, Saturation, and Color Hue If you’re using the Color Configuration to scan, you can adjust a group of color settings. Gamma controls the brightness of the color midtones. Saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image. The following figure shows the color options. To adjust the color settings: 1.
Scanning with the TWAIN Interface Adjusting Input Size You can scan documents up to 8.5" x 14", but you can select other scan sizes, or adjust the input size to scan only specific sections of an image. For example, if you’re scanning a photograph and want to focus on one section, adjusting the input size removes the rest of the photograph from the final scanned image. The following figure shows the input size options. To set the image size: 1. Select the image size from the menu.
Scanning with the TWAIN Interface The following figure shows an example of a manually selected area. The Scan Info box shows the size and position of the area. The selected scan area. You can now move or resize the outline to select the specific area you want to scan. 2. To move the dotted outline, put the pointer in the selected area and drag the mouse. 3. To resize the selected area, put the pointer on a dotted line and drag it.
Scanning with the TWAIN Interface To set the ruler units: 1. Click the Ruler Units button. The ruler units across the top and down the side of the window cycle through centimeters, inches, and pixels.
Scanning with the TWAIN Interface Creating a New Advanced Interface Profile You cannot change the settings of the preset profiles in the Advanced Interface. However you can create new profiles and save them for future use. To create a new profile: 1. On the Advanced Interface, select one of the preset profiles, for example, Black&White Configurations/Custom. 2. Adjust the settings as required and then click the Save As button. The Save Profile dialog box opens. 3.
Scanning with the TWAIN Interface Display the Device Configuration 1. Click the Device Configuration button. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Saving” on page 79 for more information about the device settings.
Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface - known as Windows Image Acquisition (WIA) for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use other Windows Applications as well. NOTE: Duplex (two-sided) scanning is not available from WIA. To scan using WIA from Microsoft Paint: 1.
Scanning with the WIA Interface 3. The Scan using Xerox DocuMate 632 window opens. Use this window to select scanning options and start the scan process. 4. From the Paper Source drop-down list, choose Document Feeder to scan from the Automatic Document Feeder, or Flatbed to scan a from the Flatbed glass. 5. If you’re scanning from the Automatic Document Feeder, select a paper size from the Page Size list.
Scanning with the WIA Interface 9. The scanned image will appear in Microsoft Paint (or other WIA application you’re using. Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item.
Scanning with the WIA Interface 1. On the scan window, click Adjust the quality of the scanned picture. The Advanced Properties dialog box opens. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text. Resolution (DPI)—Click the menu arrow and choose the dots per inch (dpi) of the resolution.
Scanning with the ISIS Interface Scanning with the ISIS Interface You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application, please refer to that software application’s User Guide for instructions on scanning the ISIS interface. The QuickScan User’s Guide is available on the Disc 1 CD that you received with the scanner.
Maintenance Maintenance This section contains information on maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Cleaning the Scanner Regular maintenance of your scanner can help to ensure continual optimal performance. Cleaning the ADF: You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF, or several feed in at the same time. 1. Wet a soft cloth with some isopropyl alcohol (rubbing alcohol). 2.
Maintenance 4. Wipe the ADF pad from top to bottom. Be careful not to snag the swab on the springs on either side of the pad. 5. Close the cover when you’re finished. Cleaning the Flatbed Scanner Glass Scanning items that have excessive amounts of dirt or dust may dirty the glass. To ensure the best quality scanned item, wipe the scanner glass with a soft clean cloth to rid the glass of dust or other debris.
Maintenance Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning dialog box opens after a few moments. To clear a paper jam: 1. Press the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover. 2. Remove the jammed paper and close the cover. To reduce the number of paper jams, smooth and straighten the paper before scanning and adjust the guides to the paper size.
Maintenance Replacing the ADF Pad Assembly The ADF pad may wear out and is designed to be a userreplaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing out. See the “Xerox DocuMate 632 Scanner Parts List” on page 117 for ordering information. To replace the ADF Pad assembly: 1. Press the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover. The pad is located in the middle of the ADF. 2.
Maintenance Replacing the Roller Assembly After extended use, the roller may wear out and will need to be replaced. It is a user-replaceable part and can be ordered. See the section “Xerox DocuMate 632 Scanner Parts List” on page 117 for the part number. A worn roller can cause documents to feed in at an angle, multiple pages to feed at the same time, or not grab pages at all as the roller slips on the page.
Maintenance 2. To remove the roller, push the lock flange down to unlock it. The roller will now be loose and can be removed from its channel. 3. Holding the right hand side of the roller, gently pull it down and away from its channel. 4. Now angle the left side of the roller assembly out and away from its housing. 5. You can discard the roller. It cannot be refurbished or reused.
Maintenance To Replace the roller assembly: 1. Hold the roller by its right hand side and slide the left hand side into its housing. Make sure the small wheel on the left end of the roller seats properly into its housing. 2. Angle the roller up and into its channel. Make sure the wheel on the left hand side remains seated in its housing. 3. Push the locking flange up to lock the roller in place. 4. Close the ADF cover. Your scanner is now ready to scan with its new roller assembly.
Maintenance Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation CD. The Readme file contains additional information that may help you diagnose problems with the scanner. If you try the troubleshooting procedures described in this section and in the Readme file, and the scanner still has problems, you may have a malfunctioning scanner. Refer to the technical support card that you received with your scanner.
Maintenance page 114, but in Step 3, instead of uninstalling One Touch 4.0, uninstall the other scanner’s driver programs. After uninstalling the other scanner’s driver programs, uninstall One Touch 4.0 using the steps on page 114, then reinstall it using the steps on page 7. Problem: The paper jams the ADF. How can I keep the paper from jamming so often? To reduce the number of paper jams, smooth and straighten the paper before scanning, and adjust the guides to the paper size.
Maintenance Problem: The scans from the ADF are always crooked. What do I need to do to get the scans straight? Make sure to align the paper guides to the edges of the paper. If you are scanning small items that are smaller than the paper guides’ minimum adjustment, scan these items on the flatbed glass instead. Problem: If the USB cable is disconnected during a scan, the scanner does not reconnect when the USB cable is plugged back in. Unplug the power cable from the scanner, and then plug it back in.
Maintenance Status Light Troubleshooting Codes The status light indicates the current state of the scanner. A green status light indicates the normal state of the scanner. A red status light indicates that there is a hardware issue. Descriptions of the most common patterns are listed below. Normal Operation • Blinking green: indicates the scanner is waking up from power saving and preparing to scan. • Steady green: indicates the scanner is ready to scan.
Maintenance Error Code Problem Description Solution 1 or 6 The scanner does not recognize that the scanning head is in the correct position to start scanning. This usually occurs after a paper jam. Turn the scanner off then back on again. If the problem persists, turn off the scanner, re-start the computer, then turn the scanner on. 2 or 3 The scanner lamp is either turned off or the lamp has not warmed up enough to initiate scanning. In the One Touch hardware properties turn the scanner lamp on.
Maintenance Uninstalling Your Scanner To uninstall the Xerox DocuMate 632 scanner, remove the One Touch 4.0 driver and modules, and any other scanning software provided with the scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add/ Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. From the list of programs, select OneTouch 4.0. 4.
Maintenance Install Another Driver Before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Uninstall the One Touch 4.0 driver. a. Open the Windows Control Panel. b. Windows 2000 and Windows XP: Double-click on Add/ Remove Programs. Windows Vista: Double-click on Programs and Features. c. Select One Touch 4.0 then click on the Remove button. d.
Maintenance Xerox DocuMate 632 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size (ADF) Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power Cord 600 dpi 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) 8.5” x 14.0” (216 mm x 356 mm) 4.5” x 5.
Maintenance Xerox DocuMate 632 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner.
Maintenance 118 DocuMate 632 Scanner User’s Guide
Appendix A Notices It’s Illegal in the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) 6. Passports. (Foreign Passports may be photographed.) 7.
5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6.
This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment.
If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations. For recycling and disposal information, contact your local authorities.
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Index A ADF cleaning 102 ADF pad assembly replace 105 Advanced Interface new profile 95 profile 95 Advanced Properties 100 advanced settings 52 Advanced TWAIN Interface 83, 86 adjust settings 88 Apply button 32 Archive button 76 aspect ratio 54 AutoRotate image 54 B Basic TWAIN Interface 83, 84 bit depth 116 Black&White 50, 87 blurred image 90 BMP 41 Brightness 50, 90, 100 Burn to CD 38, 68 Destination Application 70 button options 46 button settings 33 C CD-ROM drive 3 Color 50, 87 color hue 91 options 9
Index Image Editors 47 image file 42 image file format 41 image size 92 improvements and settings 51 input size 92 installation 4 invert image 51 ISIS 17 ISIS Interface 101 J JPG 41 JPG file size 42 K One Touch OmniPage Module 65, 67 One Touch Properties window 24, 29, 35 options 46, 49 P Page Format HTML 74 page format options 41 page settings 51 page size 51 paper jam 104 PDF 42, 47 PDF file size 42 Picture type 100 power saving 80 Preview button 84, 98 preview image 87 Kofax VRS 17 L Lamp timeout s
Index OCR 66 status light 14, 15, 109 troubleshooting codes 112 Sti event forwarding 47 Storage and CD-R/W 47 Storage Properties 38 system requirements 3 T Text Editors 47 text file format 43 Text Formats 43 TIFF 41 Transfer to Storage 76 troubleshooting 109 TWAIN 62, 73 TWAIN Interface 81, 83 TWAIN standard 81 U USB port 13 Use Flatbed 25 W watermark, remove 52 WIA 62 Word Document 44 X xls file format 44 DocuMate 632 Scanner User’s Guide 127
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