DocuMate 515 scanner user's guide
DocuMate 515 scanner user’s guide
Copyright © 2008 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.
Table of Contents Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 515 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation . . . . . . . . . . . . . . . . . . . .
Scanning from the TWAIN Interface Accessing the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 The Two TWAIN Interface Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Scanning from the TWAIN Basic Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Scanning from the TWAIN Advanced Interface . . . . . . . . . . . . . . . . .
Welcome Your new Xerox DocuMate 515 scanner can quickly scan stacks of documents with the Automatic Document Feeder (ADF), or single pages on the Flatbed glass. What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.
Welcome The Xerox DocuMate 515 Scanner Document Pad USB Port Flatbed Glass ADF Port Power Jack Reference Frame Power Switch ADF Cable Paper Guide Extension Paper Stop Paper Guide Automatic Document Feeder Status Light Scanner Buttons Scanner Lock Document Pad—Holds documents in place on the scanner glass. Flatbed Glass—Place document face down to scan. Reference Frame—Reference marks indicating where to align various paper sizes.
Welcome What You Need An IBM-compatible Pentium 4 PC, or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • Microsoft® Windows® operating system: Windows 2000 (Service Pack 4), 32-bit Windows XP (Service Pack 1 and 2), 32-bit or 64-bit Windows Vista • Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory (RAM) Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM) • 350 MB minimum of free hard disk space A VGA or SVGA Monitor The re
Installation Installation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the USB cable and turn on the power Before You Begin Please make sure of the following before you begin installation: 4 • The information in this guide may cover software not provided with the scanner you purchased. Disregard any information about the software not applicable to your chosen product. Please visit our web site at www.xeroxscanners.
Installation Step 1: Assemble the Scanner All the components to assemble the scanner are included in the box. 1. Remove all shipping tape from the top and bottom of the scanner. 2. Open the ADF cover and carefully remove any foam particles that may have gotten inside the Automatic Document Feeder. 3. Slide the locking tab on the bottom of the scanner to its unlocked position. The scanner will not scan when locked.
Installation 4. Insert the slots (A) on the Paper Guide onto their tabs (B) on the scanner and slide the Guide down into place. The catch tabs (C) snap into place. A B C 5. Insert the Paper Guide Extension into the Paper Guide and snap its tabs into place. Insert the Paper Stop onto the back of the scanner and slide it downward to snap it into place. 6. Plug the ADF cable into the ADF port. The ADF will not function properly if the ADF cable is loose or unplugged. 7.
Installation Step 2: Install the Software All the software you need to use the scanner is on the Installation Disc. 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert the installation disc into your computer’s DVD-ROM drive. The disc automatically starts and the Select Language window opens. 3. Select your language from the list of available languages. The disc’s main menu opens in the language you selected.
Installation 4. On the Main Menu, select Install Products. 5. Make sure the boxes for Nuance PaperPort® and Scanner Driver are checked. 6. Click Install Now.
Installation Installing PaperPort The PaperPort installation launches first. Follow the instructions on screen to install the software. 1. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. 2. On the PaperPort Welcome window, click Next. Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version. Your existing PaperPort files will not be affected. 3.
Installation 4. The next window lists the choices of the drivers that you can install for your scanner. 5. Select the option you want, then click Next. • Full Install (One Touch, TWAIN, and ISIS)—This is the recommended installation. It installs the One Touch 4.0 software, which provides the necessary driver software for the scanner buttons to work. It also installs the TWAIN and ISIS drivers for scanning from within TWAIN and ISIS scanning applications.
Installation 6. During installation you will see a window asking you to select one of the images for your Color Space setting. Select the option that looks best to you and click Next. The Color Space setting sets the default gamma value for the scanner so scanned items look good on your monitor. 7. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section, “Step 3: Connect the Power Supply”.
Installation Step 3: Connect the Power Supply 1. Plug the power supply into its power port on the scanner. NOTE: Only use the power supply included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 2. Plug the power cord into the power supply and then into a wall outlet. 3. Now proceed to the next section, “Step 4: Connect the USB Cable and Turn on the Power.
Installation Step 4: Connect the USB Cable and Turn on the Power The DocuMate 515 scanner connects to any available USB port. Check your computer’s manual for USB port locations. 1. Remove any protective tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection. 3.
Installation 5. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel. The scanner’s status light is blue when the scanner and computer are communicating properly. 6. Click Close on the Installation Complete window to close and exit the software installer.
Installation Additional Applications Available with Your Scanner Your scanner includes free, additional applications as described in the following table. 1. Return to the disc’s Main Menu and click Install Products again. 2. Select the additional applications you want to install, and click Install Now. 3. Follow the instructions on the screen to install each of the additional products.
Installation View the User Guides 1. Return to the disc’s Main Menu window and click User Guides. The User Guides are in Adobe® Acrobat® PDF format. If you need to, click Acrobat Reader to install it now. Follow the instructions on the installation windows. If your computer already has Adobe Acrobat Reader installed, please do not select it unless the version provided on the installation CD is a newer version than the one currently installed on your computer. 2.
Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to free telephone support service. 1. Right-click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen). The One Touch Icon. 2. Choose Check for Online Updates from the pop-up menu. 3. Follow the instructions on the screen and register your scanner by entering your scanner’s serial number and your email address.
Scanning Scanning If you selected the recommended Full Install option (see page 10), you have several different options to scan with your Xerox DocuMate 515 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. 18 • One Touch Scanner Buttons—Each scanner button is set up to scan for a particular function, such as Email to attach a scanned item to a new, blank Email message. See “Scan from the One Touch Scanner Buttons” on page 22.
Scanning Loading Documents to Scan You can use your Xerox DocuMate 515 to scan a single page or a stack of pages. NOTE: Always remove any staples or paper clips from documents before inserting them into the scanner’s Automatic Document Feeder. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner.
Scanning 4. You can now scan the documents using the scanner buttons, One Touch, or one of the other scanning interfaces. IMPORTANT: Items scanned using the Automatic Document Feeder must be a minimum of 3 x 4 inches (7.6 x 10.2 cm). Flatbed Glass Scanning 1. Remove any paper in the Automatic Document Feeder. The scanner automatically detects if paper is in the Automatic Document Feeder and will scan pages in it. You must remove these pages prior to scanning if you want to scan from the Flatbed. 2.
Scanning Scanning from One Touch One Touch is your main scanning interface for using the scanner. The One Touch Buttons on the scanner mirror the One Touch Button Panel. The scanner buttons mirror the One Touch Button Panel.
Scanning Scan from the One Touch Scanner Buttons Pressing a scanner button scans the item and then sends the image to the Destination Application associated with the button. Each button’s scanning function is determined by the selected settings shown in the One Touch Properties window. 1. Load a stack of documents face up in the Automatic Document Feeder or place a single page face down on the Flatbed glass and close the cover. 2. Press a scanner button.
Scanning Scan from the One Touch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon. 1. Load a stack of documents in the Automatic Document Feeder, or place a document face-down on the Flatbed glass. The One Touch Icon. 2. Now click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen).
Scanning Features of the One Touch Button Panel The One Touch Button Panel is your on-screen set of controls for the scanner. From the panel you can access the hardware settings for your scanner and configure the One Touch buttons. Click on the One Touch icon to open the panel. The Title Bar The Button View. The Detail View. The Hardware View. The Title Bar • Green arrows—click to cycle through the panel’s 3 views. • Scanner icon—click to open the scanner’s hardware properties.
Scanning Configuring the One Touch Buttons When you installed the scanner, the software configured each One Touch button with appropriate settings consisting of: a Destination Application, a Scan Configuration, and a File Format. 1. Click on the One Touch icon. 2. Right-click a button on the One Touch Button Panel. 3. The One Touch Properties window opens for that button. Right-click on a button, for example the Scan button, and the One Touch Properties window opens for that button.
Scanning Selecting New Settings for a Button The One Touch Properties window is where you select new settings for the buttons. The tabs across the top of the window correspond to the buttons on the scanner. For each of the three One Touch buttons, you can select a new Destination Application, Scan Configuration, and File Format. The button name. Click to select options. The Destination Application. This is the application that opens when you are finished scanning.
Scanning Select Configuration—The list of available scan configurations for the selected button. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings.
Scanning OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. Click the tab of the button to have the new configuration. The Scan Configurations.
Scanning The Scan Settings Tab 1. On the Scan Configuration Properties dialog box, type a name. Type a new name for the configuration. If the configuration is locked, click the lock to unlock it. The icon becomes a key as shown here. Select the scan mode and drag the slider to set the resolution. Drag the sliders to set the Brightness and Contrast. 2. Select scan settings for the new scan configuration. Mode—Select a scanning mode: • Black&White to scan in black and white.
Scanning The Page Settings Tab Click the Page Settings tab to select page settings. Click to toggle between inches and millimeters. Size—Click Standard, click the menu arrow and choose a page size from the list, or click Custom and enter the horizontal and vertical page dimensions in the boxes. The maximum size is 8.5" x 14". The units of measurement can be inches or millimeters. Click the name of the units, inches or millimeters, to toggle between them.
Scanning • Straighten Image—Select this option to let the scanner automatically determine if a page is skewed, then straighten its image. If the page is fed through at too great an angle, the image may not straighten correctly. In that case, re-scan the page using the paper guides to feed the paper in straight. • Invert Image—Only available for Black&White Mode, this option reverses the black and whites of an image. Original Image. • Inverted Image.
Scanning The Advanced Settings Tab 1. Click the Advanced Settings tab. The options of the Advanced Settings tab are for the Color or Grayscale scanning mode. 2. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. Saturation—the strength or purity of a color. Hue—the color your eyes see as reflected from the image Gamma—controls the brightness of the midtones of the color. 3. Click OK to save the new configuration.
Scanning The Device Settings Tab A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab. Fit to page, reduce image if necessary—If the image is too big to fit on a single page, the image will automatically be reduced to fit the page.
Scanning The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage. You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration. 1. Click on the Storage Options tab. 2. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location.
Scanning Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create, not for your scanner’s pre-set configurations. NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the preset configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted.
Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you press or click a scan button. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button. To set Configure Before Scan: 1. Open the One Touch Properties window. 2.
Scanning To scan using Configure Before Scan 1. Put the documents in the ADF Tray or on the Flatbed glass. 2. Click the button you set up to use Configure Before Scan. 3. The TWAIN Interface opens. 4. Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White, Resolution in DPI, and Page Size. 5. Click the Scan button on the TWAIN Interface. 6. Your document will be scanned and sent to the Destination Application specified in the One Touch 4.0 Properties window.
Scanning Canceling a Configure Before Scan 1. Click Cancel in the scanning progress window. 2. The following window will open asking if you want to cancel the entire job. • Yes—Scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
Scanning Selecting Page Format Options The format option you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of Destination Application selected for the button. The available options are for images and text. Image Formats. Text Formats; sPDF is only one of several text formats available. Create Single Image Files The TIFF and PDF formats, as well as the text document formats, support multiple page documents.
Scanning The PDF format is often used to create images of text pages. You may want to select PDF as the format when scanning text pages that do not require OCR processing or other processing. The PDF format is also used to put multi-page documents on web sites as pdf-readable files. As with the JPEG option, the PDF format can be reduced in size or quality. To select a JPEG or PDF file size: 1. Select JPG or PDF as the format. 2. Right-click on the JPG or PDF icon. 3.
Scanning To select a file type for the text format: 1. Select a Destination Application. 2. Right-click on the text format icon. Example menu for the TEXT format when the Destination Application is Microsoft Word. Example menu for the TEXT format when the Destination Application is a Storage location. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the One Touch Properties window. Simple Text—The .txt file format.
Scanning Normal PDF—The nPDF file format used by Adobe Acrobat and OmniPage Pro. This format also converts scanned text into PDF with text search and OCR capabilities, plus you can edit the text in an nPDF image if you have a PDF editing program. See “Scanning with sPDF or nPDF and Searching for Text” on page 50. 4. To change the OCR options, choose OCR Options. The OCR Options provide a series of selections for the OCR feature when you scan text.
Scanning 3. Select button options as described below. Show All Destinations—The list of Destination Applications available for the selected button will include all the applications on your computer that can receive scanned images. Select Destinations—Individually choose the types of applications to include in the list of Destination Applications. • Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents.
Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button. PaperPort Properties These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1.
Scanning Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and other text editing applications. 1. Click in the OCR settings boxes for the options you want. Always send a file, even when no text was found—The scanned file is sent to the OCR reader even if the image does not appear to contain text. Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image. 2.
Scanning 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. 5. In step 4 of the dialog box, select the file formats that the application will accept.
Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. 1. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location. Documents are put into folders by month, week, or type—Folders are created based on your selection (month, week, or type) and the scanned documents are saved in those folders. 2.
Scanning eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. 1. Click the Browse button for Folder for storing attachments and choose a folder for your eMail attachments. Microsoft Outlook® will accept direct attachment of documents to a blank email message as soon as scanning is finished, you do not need to change this folder location. 2.
Scanning Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 200 dpi for the resolution.
Scanning Scanning with sPDF or nPDF and Searching for Text Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe® PDF® file. sPDF creates a PDF image with a searchable text layer. nPDF creates a PDF file that can be edited in a PDF editing program. 1. Open the One Touch Properties window. 2. Select a One Touch button to scan using the sPDF or nPDF file type. Not all applications will open PDF files.
Scanning Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Windows Vista. 1. Open the One Touch Properties window. 2. Click the Scan button tab, or other button if you’ve set it up to scan and burn to a CD. 3. Select Burn to CD as the Destination Application. 4. Choose a Format and a Scan Configuration. 5. Click OK. 6.
Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. 1. Open the One Touch Properties window. 2. Select Still Image Client as the Destination Application. You cannot choose a page format for this option because the Destination Application is not selected until after scanning begins. 3. Choose a Scan Configuration. Click OK. 4. Start scanning using the button you selected for event forwarding.
Scanning Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your web site. 1. Open the One Touch Properties window. 2. Select Microsoft Explorer as the Destination Application. 3. Choose HTML as the Format. Choose HTML. 4. Choose a Scan Configuration that has the settings for the image on the HTML page. 5. Click OK. 6. Start scanning using the button you selected for scanning with the HTML format.
Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored. 1. Open the One Touch Properties window. 2.
Scanning Scanning to Multiple Folders When archiving documents with the Transfer to Storage option, you can scan them to multiple folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.” To scan to multiple folders, you create multiple configurations, each with a different storage location for the scanned documents.
Scanning 7. Click the Storage Options tab. This is where you set the different folder locations for the new configurations. 8. Click the Browse button and select the folder you created for storing the scanned documents. 9. Click OK. The selected folder will now be set as the storage location “Business Receipts.” 10. Click OK.
Scanning 11. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” 12. Make sure to designate separate folders as the Storage Locations for the new configurations. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. Scan to multiple storage folders: 1.
Scanning Checking the Hardware and Setting the Lamp Power Saving 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 515 scanner.
Scanning 3. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 4 hours. 4. Click the arrows for the Lamp timeout setting and choose a time setting. To turn the lamp on and off manually without turning off power to the scanner, click the Lamp On or Lamp Off buttons. To return the scanner to its factory settings, click Reset Device. 5.
Scanning from the TWAIN Interface Scanning from the TWAIN Interface You can scan from any TWAIN scanning application instead of scanning from the One Touch buttons on your scanner or the One Touch button panel. A Note About Your Scanner and the TWAIN standard: TWAIN is a widely recognized standard that computers use to receive images from scanners, digital cameras, and other digital devices. The TWAIN scanning interface can be accessed from any TWAIN scanning application you have installed on the computer.
Scanning from the TWAIN Interface Accessing the TWAIN Interface Open the TWAIN interface from One Touch If the One Touch configuration you’re using to scan is set to Configure Before Scan, and the selected option is TWAIN, the TWAIN interface opens right away without opening PaperPort first. For example, the following figure shows the options you would have selected to set up the Scan button to open the TWAIN interface.
Scanning from the TWAIN Interface The Two TWAIN Interface Options When scanning with TWAIN, you have two interface options: • Basic Interface—Use the Basic Interface if you don’t need to make many adjustments to the image before scanning. You can adjust brightness, contrast, resolution, page size, and picture type. See “Scanning from the TWAIN Basic Interface” on page 63.
Scanning from the TWAIN Interface Scanning from the TWAIN Basic Interface The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image. To scan from the Basic Interface: 1. From the Scan Type menu, choose the option to scan: • Auto Document Feeder-Simplex—Scans documents from the Automatic Document Feeder. • Scan Reflective Using—Scans the document on the Flatbed. 2.
Scanning from the TWAIN Interface Scanning from the TWAIN Advanced Interface The Advanced Interface has a wide range of image adjustments for scanning. 1. Open the TWAIN Interface. If the Basic Interface opens, click the Advanced Interface button. Choose from this menu to scan from the Auto Document Feeder - Simplex or Reflective (from the Flatbed). Click an icon to select a configuration—Color, Grey Scale, or Black&White. Clicking the “+” sign in front of Custom shows Custom’s scan settings.
Scanning from the TWAIN Interface 5. When you’re finished scanning items, click Done to close the Advanced Interface. 6. The scanned images will appear in PaperPort, or other TWAIN application you’re using. NOTE: If you want to preview a document before scanning from the ADF, make sure only one page is loaded into the scanner. 1. Click the Preview button. 2. The scanner scans the item and displays a preview image. 3. Adjust the Brightness, Contrast, and Resolution until the picture is what you want.
Scanning from the TWAIN Interface Adjusting the Resolution Resolution determines the amount of detail you can see in the scanned image. The resolution setting for a scan is in dots-per-inch (dpi). The higher the resolution, the finer the details. However, higher dpi settings also take longer to scan and produce larger file sizes. For black and white documents, 150 dpi will make a copy of similar quality to the original.
Scanning from the TWAIN Interface Adjusting the Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set to be too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. Contrast is only available for Color and Gray Scale configurations. To adjust the brightness and contrast: 1. Drag the Brightness slider to the left to make the item darker or to the right to make the item lighter. 2.
Scanning from the TWAIN Interface Adjusting Gamma, Saturation, and Color Hue If you’re using the Color Configuration to scan, you can adjust a group of color settings. Gamma controls the brightness of the color midtones. Saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image. To adjust the color settings: 1. Drag the Gamma, Saturation, and Color Hue sliders to the left to decrease the settings or to the right to increase the settings.
Scanning from the TWAIN Interface Adjusting Input Size You can scan documents up to 8.5" x 14" with the Automatic Document Feeder, and up to 8.5 x 11.69" on the Flatbed glass, but you can also select other scan sizes, or adjust the input size to scan only specific sections of an image. For example, if you’re scanning a photograph and want to focus on one section, you can click and drag a selection box around the area you want to scan. To manually set the image size: 1.
Scanning from the TWAIN Interface This example shows a manually selected area This is the image that appears on the PaperPort desktop when scanning is finished. The Scan Info box shows the size and position of the area. The selected scan area. The ruler units The ruler around the edges of the image help you precisely position a custom sized image. You can change the ruler units to suit the type of measurements you want. Click the Ruler Units button.
Scanning from the TWAIN Interface Creating a New Advanced Interface Profile You can create and save Advanced Interface profiles. To create a new profile: 1. Select one of the preset profiles, for example Custom. 2. Adjust the settings and click the Save As button. 3. Type a name for the new profile and click OK. The name must be at least two characters long. To change or delete a profile you created: 1. Select your profile from the configuration list. 2.
Scanning from the Windows Image Acquisition Interface Scanning from the Windows Image Acquisition Interface Microsoft Windows XP and Windows Vista include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use PaperPort and other Windows applications as well. To scan using WIA from Microsoft Paint: 1.
Scanning from the Windows Image Acquisition Interface NOTE: If you preview when scanning a stack of documents, the first page of the stack feeds through the ADF for the preview. After adjusting the scanner settings, replace that page on the stack so it is scanned with the rest of the pages. 7. Adjust settings of the previewed image as desired. If you’re scanning from the Flatbed, change the size of the scanned image.
Scanning from the Windows Image Acquisition Interface Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item. 1. On the scan window, click Adjust the quality of the scanned picture. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image.
Scanning from the ISIS Interface Scanning from the ISIS Interface You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. You received QuickScan with your scanner. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface. The QuickScan User’s Guide is available on the installation disc that you received with the scanner.
Maintenance Maintenance This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Cleaning the Scanner Regular maintenance of your scanner can help to ensure continual optimal performance. Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if documents do not feed easily into the ADF, or several feed in at the same time. To clean the ADF: 1. Wet a soft cloth with some Isopropyl alcohol (rubbing alcohol).
Maintenance Cleaning the Scanner Glass Scanning items that have excessive amounts of dirt or dust may dirty the glass. To ensure the best quality scanned item, wipe the scanner glass with a soft, dry, clean cloth to rid the glass of dust or other debris. If any residue remains after wiping the glass with a dry cloth, try adding a few drops of Isopropyl alcohol (rubbing alcohol) to the cloth and wipe off the residue.
Maintenance Replacing the ADF Pad Assembly The ADF pad may wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing out. You received a replacement pad in the original scanner box, and you can also order a new one. See the “Xerox DocuMate 515 Parts List” on page 85 for ordering information. To replace the ADF Pad assembly: 1. Open the ADF cover. The pad assembly is located inside the ADF. 2.
Maintenance Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation CD. The Readme file contains additional information that may help you diagnose problems with the scanner. Also visit our web site at www.xeroxscanners.com for additional technical information. Problem: The scanner won’t scan. What’s wrong? Check for one of these possible problems: • Is a cable loose or not plugged in securely? Inspect all cable connections.
Maintenance Problem: Paper is jamming constantly in the ADF. To reduce the number of paper jams, smooth and straighten the paper before scanning, and adjust the guides to the paper size. Paper fed into the ADF at an angle can cause the feed mechanism to jam. If paper jams are occurring more frequently, try cleaning the roller with a soft cloth dampened with Isopropyl rubbing alcohol. Excessive dust on the roller can make it appear worn and will also cause issues feeding paper.
Maintenance Error Light Troubleshooting Codes The status light indicates the current state of the scanner. Descriptions of the most common patterns are listed below. Contact Xerox Technical Support if you experience a different blinking pattern. Normal Operation • Blinking blue: indicates the scanner is waking up from power saving and preparing to scan. • Steady blue: indicates the scanner is ready to scan.
Maintenance Uninstalling Your Scanner To uninstall the Xerox DocuMate 515 scanner, remove the scanner software, PaperPort, or any other scanning software provided with the scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add/Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. From the list of programs, select One Touch 4.0.
Maintenance To Install Another Driver Before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Uninstall the One Touch 4.0 driver. a. Open the Windows Control Panel. b. Windows 2000 and XP: Double-click on Add/Remove Programs. Windows Vista: Double-click on Programs and Features. c. Select One Touch 4.0 then click on the Remove button. d.
Maintenance DocuMate 515 Scanner Specifications Bit depth Scanning resolution Maximum item sizes ADF Minimum item size ADF scanning speed Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption Power cord USB cable Safety and agency certifications 84 24-bit color, 8-bit grayscale, 1-bit line art/text Optical resolution: 600 dpi, Hardware supersampling Interpolated resolution: 2400 dpi ADF Mode 8.5 x 36 inches (21.
Maintenance Xerox DocuMate 515 Parts List Please use the following part names and numbers when ordering replacements for your DocuMate 515 scanner.
Maintenance 86 DocuMate 515 Scanner User’s Guide
Appendix A Notices Section 1: Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Section 3: Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • Always follow all warnings and instructions that are marked on or supplied with the equipment.
Section 4: Electrical Information Warning - Electrical Safety Information 1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice. 2. The socket outlet shall be installed near the equipment and shall be easily accessible. 3. Use the power cable that is supplied with your machine.
Section 5: Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water.
Section 8: Regulatory Information Certifications in Europe The CE mark applied to this product, symbolizes XEROX’s declaration of conformity with the following applicable European Union Directives, as of the dates indicated: December 12, 2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment. December 31, 2004: Council Directive 2004/108/EC as amended.
Perchlorate Material - This product may contain one or more Perchloratecontaining devices, such as batteries. Special handling may apply, please see: http://www.dtsc.ca.gov/hazardouswaste/perchlorate/.
Section 10: Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc.
The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.
96 DocuMate 515 Scanner User’s Guide
Index A D ADF 2 ADF cable 2 ADF pad assembly replace 78 ADF port 2 Advanced Interface 64 adjust settings 65 new profile 71 profile 71 align item 20 Apply button 28 aspect ratio 33 Autocrop to Original 30 Automatic Document Feeder 2 cleaning 76 AutoRotate image 33 Destination Application 22, 25 OCR 26 text file format 40 Device Settings 33 Device Settings Tab 33 Disc 1 7 document cover 2 Document Management 43 document pad 2 dots-per-inch 66 dpi 66, 74 B Basic Interface 63 bit depth 84 Black&White 29, 64
Index Image Documents Properties 46 Image Editors 43 image file 39 image file format 39 image size 69 improvements and settings 30 input size 69 installation 4 invert image 31 ISIS Interface 75 J JPG 39 JPG file size 40 page size 30 paper guide 2, 6 paper jam 77, 81 paper stop 2, 6 PaperPort Properties 44 PDF 40, 43 PDF file size 40 Picture type 74 power saving 59 Preview button 63, 65, 72 Properties button 27 Q QuickScan 75 L R Lamp timeout setting 59 Link Properties 44 locking tab 2, 5, 79 Resoluti
Index Sti event forwarding 43 Still Image Client 52 Storage and CD-R/W 43 Storage Options Tab 34 Storage Properties 47 Straighten Image 31 system requirements 3 T technical support 79 Text Documents Properties 45 Text Editors 43 text file format 40 Text Formats 40 TIFF 39 Transfer to Storage 54 TWAIN 36, 52 access from One Touch 61 U uninstall 82 USB port 2, 13 V VRS 16 W watermark, remove 31 Web site for help 79 WIA 36, 72 Windows Image Acquisition 72 Word Document 41 X xls file format 41 DocuMate 51
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