DocuMate 510 scanner user’s guide
DocuMate 510 scanner user’s guide
Copyright © 2007 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.
Table of Contents Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 510 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Documentation . . . . . . . . . . . . . . . . . . . .
Scanning with the TWAIN Interface from PaperPort Accessing the TWAIN Interface from PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 The Two TWAIN Interface Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Scanning from the TWAIN Basic Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Scanning from the TWAIN Advanced Interface . . . . . . . . . . . . . .
Welcome Your new Xerox DocuMate 510 scanner can scan stacks of documents or a single page at a time, and place their images on your computer. WARNING: Do not plug in the USB cable until after you have installed the software. Carefully follow the steps and sequence described in the installation procedure beginning on page 5. What’s in the Box Before starting the scanner assembly and software installation, please check the contents of the box to make sure that all parts are included.
Welcome The Xerox DocuMate 510 Scanner Document Cover Document Pad Glass Reference Frame Paper Stop Paper Guide Extension Paper Guide Automatic Document Feeder Lock (on underside of scanner) Status Lights USB Port ADF port Power jack Power On/Off Switch ADF Cable 2 DocuMate 510 Scanner User’s Guide
Welcome Document Cover—Protects the document from light and contamination during scanning. Document Pad—Helps to secure the document in place on the scanner glass. Reference Frame—Place items face down within this frame. Markings on the border of the frame show where to align various paper sizes. Glass—Place items face down aligned at the upper left corner of the glass. Paper Stop—Holds items in place as they are ejected from the Automatic Document Feeder.
Welcome What You Need IBM-compatible Pentium 4 PC, or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • Microsoft® Windows® operating system: Windows 2000 (Service Pack 4), Windows XP (Service Pack 1 and 2), or Windows Vista • Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory (RAM) Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM) • 350 MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for y
Installation Installation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the USB cable and turn on the power Before You Begin Please make sure of the following before you begin installation: • The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner. Visit our web site at www.xeroxscanners.
Installation Step 1: Assemble the Scanner All the components to assemble the scanner are included in the box. To assemble the scanner: 1. Remove all shipping tape from the top and bottom of the scanner. 2. Open the ADF cover and carefully remove any foam particles that may have gotten inside the Automatic Document Feeder. Close the cover so it snaps shut.
Installation 3. Slide the locking tab on the bottom of the scanner to its unlocked position. Unlocked position NOTE: The locking tab protects the scanner’s scan head by holding it securely in position. Lock the scanner when transporting it from one location to another, but always remember to unlock it before scanning. The scanner will not scan when locked. 4. Insert the slots (A) on the Paper Guide onto their tabs (B) on the scanner and slide the Guide down into place. The catch tabs (C) snap into place.
Installation 5. Insert the Paper Guide Extension into the Paper Guide and snap its tabs into place. 6. Insert the Paper Stop onto the back of the scanner and slide it downward to snap its tabs into place. 7. Plug the ADF cable into the ADF port. Tighten the two locking screws on either side of the plug to make sure the ADF cable is securely plugged into the port. The ADF will not function properly if the ADF cable is loose or unplugged. 8. Proceed to “Step 2: Install the Software”.
Installation Step 2: Install the Software To install the software: 1. Start Microsoft Windows and make sure that no other applications are running. 2. Insert the installation DVD into your computer’s DVD-ROM drive. The DVD automatically starts. NOTE: If the DVD does not start, check the following: • Make sure the DVD drive’s door is completely shut. • Make sure the DVD was inserted in the drive in the proper direction (label side up).
Installation 3. On the Main Menu, select Install Products. 4. Make sure the boxes for Nuance PaperPort® and Scanner Driver are checked. 5. Click Install Now.
Installation The PaperPort installation begins: 1. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. The first PaperPort Installation window opens. 2. On the PaperPort Welcome window, click Next. Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version. Your existing PaperPort files will not be affected. 3.
Installation The scanner driver installation will now begin: 1. The Welcome to the One Touch 4.0 Setup Wizard opens. 2. Click Next. 3. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed. 4. Click Next The next window lists the choices of the drivers that you can install for your scanner.
Installation 5. Select the option you want. NOTE: If your computer is running Windows XP or Windows Vista, Microsoft’s Windows Image Acquisition (WIA) interface for scanning is always available, regardless of your selection on this window. • Full Install (OneTouch and TWAIN)—This is the recommended installation. It installs the One Touch 4.0 software which provides the necessary driver software for the scanner. It also installs the scanning interface for the TWAIN driver.
Installation 7. Select the option that looks best to you and click Next. The driver installation will now begin. 8. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section, “Step 3: Connect the Power Supply” on page 15.
Installation Step 3: Connect the Power Supply Connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect the power supply: 1. Plug the power supply into its power port on the scanner. NOTE: Only use the power supply (HEG42-240200-7L made by HiTron) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 2. Plug the power cord into the power supply and then into a wall outlet.
Installation Step 4: Connect the USB Cable and Turn on the Power The DocuMate 510 scanner connects to any available USB port. Check your computer’s manual for USB port locations. NOTE: You can connect the scanner to your computer while the computer is running. 1. Remove any protective tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Connection to a USB 2.
Installation 3. Turn on the power switch, located on the back of the scanner to the left of the power port. The Ready light comes on indicating that the scanner is receiving power. If you are using Windows XP Service Pack 2, and have plugged the USB cable into a USB 1.1 port, an information bubble may open explaining that “A HI-SPEED USB device is plugged into a non-HI-SPEED USB hub”. Plug the USB cable into a USB 2.0 port (if available) or just disregard the message.
Installation 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 5. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel. When you’re finished reading the additional information, return to the screen above and click OK. The scanner’s status light is green when the scanner and computer are communicating properly. 6.
Installation Additional Applications Available with Your Scanner Your scanner includes an additional, free application on the Installation DVD. 1. Return to the Main Menu. 2. Click Install Products. Applications already installed have Installed! next to them. 3. Click ArcSoft PhotoImpression®. ArcSoft PhotoImpression is a set of software tools for enhancing your scanned photos.
Installation 4. Click Install Now 5. Follow the instructions on the screen to install the software. 6. When the ArcSoft PhotoImpression software is finished loading, return to the Main Menu. You can now view and save the User Guides.
Installation View the User Guides 1. On the Main Menu, click User Guides. The User Guides window opens. Use this window to view and save the User Guides you want. The User Guides are in Adobe® Acrobat® PDF format. The DVD also includes a free copy of Acrobat® Reader® in case your computer does not have it already installed. The Scanner Readme file is in HTML format and will open in any standard browser. If you need to, click Acrobat Reader to install it now.
Installation If your computer already has Adobe Acrobat Reader installed, please do not select it unless the version provided on the installation CD is a newer version than the one currently installed on your computer. To view and save the User Guides: 1. Click the name of a User Guide you want to view and it will open in Acrobat Reader. Use the Acrobat Reader Save command to save that User Guide on your computer. 2.
Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen). The One Touch Icon. 2. Choose Check for Online Updates from the pop-up menu. 3.
Scanning Scanning If you selected the recommended Full Install option for your scanner’s driver (see page 13), then you have several options for scanning. Each method scans equally well so use the one with appropriate options for the item you are scanning. The scanning options available with the Full Install option are: • One Touch—Open the One Touch scan panel, adjust the scan settings as needed, put the document in the scanner, then click one of the button icons on the One Touch panel.
Scanning Loading Documents to Scan You can use your Xerox DocuMate 510 to scan a single page on the Flatbed glass, or stacks of documents using the Automatic Document Feeder. NOTE: Always remove any staples or paper clips from documents before inserting them into the scanner’s Automatic Document Feeder. Staples and paper clips can jam the feed mechanism and scratch the internal components.
Scanning 4. Load the stack of documents face up, with their tops into the Automatic Document Feeder. IMPORTANT: Items scanned using the Automatic Document Feeder must be a minimum of 3 x 4 inches (7.6 x 10.2 cm). Load a Single Page 1. Remove any paper in the Automatic Document Feeder. The scanner automatically detects if paper is in the Automatic Document Feeder and will scan pages in it. You must remove these pages prior to scanning from the Flatbed. 2.
Scanning Scan from the One Touch Button Panel The One Touch Button Panel is your on-screen set of controls for scanning. To scan from the One Touch Button Panel: 1. Load a stack of documents in the Automatic Document Feeder, or place a document face-down on the Flatbed glass. The One Touch Icon. 2. Now click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen). The One Touch Button Panel opens and shows the first five scanning buttons.
Scanning Check the Scan Settings Before Scanning The One Touch Icon. 1. Click on the One Touch icon in the Windows System Tray (at the bottom right corner of the screen). The One Touch Button Panel opens. 2. Right-click the button you want to check. Right-click the button to see its scan settings. The One Touch Properties window opens for you to view and change the settings before scanning. This sample shows the current settings for Button 2.
Scanning To change a button’s settings before starting to scan, see the section “Selecting New Settings for a Button” on page 36. If you make changes in the One Touch Properties window, then click the Apply button, the information in the One Touch panel will update to show the new settings. To Refresh the One Touch 4.0 settings, click the Refresh button on the One Touch Properties window. 3. When you’re ready to scan, just click (not right-click) a button on the Button Panel.
Scanning Using the One Touch Panel The One Touch Panel is your on-screen control for the scanner. The One Touch Panel also shows information about the scanner and its settings. 1. To open the One Touch Button Panel, click the One Touch icon. It is located in the Windows Notification Area at the bottom right corner of the screen. The One Touch Button Panel opens at its Button View, which shows the scanning buttons. The Button View. 2. To scan from the panel, click the icon you want to use to scan. 3.
Scanning About the One Touch Button Panel’s Names and Icons The button names, such as PDF, eMail or Fax, indicate the original factory settings for the Destination Application assigned to a button. When you installed One Touch, it searched your computer for applications that will work with the scanner, then listed them as available Destination Applications on the One Touch Button Panel and the One Touch Properties window.
Scanning The Default One Touch Settings for Your Scanner Based on the recommended installation of PaperPort and the scanner driver, your scanner is pre-configured to scan items for various basic tasks, such as email or fax, then send the scanned image to an appropriate, pre-selected Destination Application. The following table shows these factory-default settings. You can change any of these settings.
Scanning Configuring the One Touch Buttons Each One Touch button configuration consists of a Destination Application, a Scan Configuration, and a Document Format. The One Touch Properties window is where you select these three elements for a button. To open the One Touch Properties window: 1. Click the One Touch icon. It is located in the Windows Notification Area at the bottom right corner of the screen. 2. Right-click a button on the One Touch Button Panel.
Scanning About the One Touch Properties Window The One Touch Properties window is where you can select new settings for the buttons. The One Touch Properties window also contains special scanning features such as scanning and burning to a CD, and scanning and converting text directly into an HTML web page. The following example of the One Touch window shows the settings for Button 2. The button is set to scan with the scan configuration named US Letter then open PaperPort to display the scanned image.
Scanning These icons next to each scan configuration indicate the scanning mode: Color Black and White Grayscale Configure Before Scan NOTE: Use Configure Before Scan if you want to set the scanning mode manually before scanning. See “Configure Before Scan” on page 64. You can also click the Edit button or double-click the configuration to see more detailed information about the selected configuration. Select Format and Page(s)—A set of file formats for the scanned image for the selected button.
Scanning Selecting New Settings for a Button For each of the One Touch buttons, you can select a new Destination Application, Scan Configuration, and Document Format. Click these arrows to see the properties for the button whose settings you want to change. Select a software application as the destination to send scanned documents. Select a format for the scanned image. Select a configuration for scanning. To select new settings for a Scanner Button: 1.
Scanning 4. Select a Format and Page(s) option. The available options apply to the Destination Application you select. For example, if you select Microsoft Word as the Destination Application, the available formats are for text, such as .txt and .rtf. However, if you select Microsoft Paint as the Destination Application, then the available formats are for graphics, such as .bmp, and .jpg. NOTE: If a format is listed as n/a, that means the text format is not available for that Destination Application. 5.
Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button. A One Touch 4.0 Link Properties dialog box opens for the type of Destination Application you selected, and the available options are for that type of application.
Scanning PaperPort Properties These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK. 3. Click OK or Apply on the One Touch Properties window. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder.
Scanning Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and the other applications indicated by their icons in the list. The properties apply to the Optical Character Recognition (OCR) settings for the applications. 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group.
Scanning 2. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. 5.
Scanning Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. 1. Click in the Color document handling settings boxes for the options you want. The options will apply to all the applications in the group. Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen.
Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. If a CD burner is attached to your computer, and your computer is running Windows XP or Windows Vista, you also use this dialog box to start the Burn to CD process. See the section “Scan and Burn to a CD” on page 67. NOTE: The Burn to CD option is only available for Windows XP or Windows Vista with a CD burner installed on your computer.
Scanning 3. If you have a CD burner attached to your computer, the option Show message when ready to burn 5" CD (700MB), should also be selected so you will see a message when it’s time to click the Burn to CD button. 4. Click OK on the Link Properties window. eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message.
Scanning 3. If you need to change your email client, or any other internet options, click the Internet Options button. The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client from the Email list. These are the standard Windows Internet options. Please see your Windows documentation for more information about Internet options. If you are using AOL, please see the AOL user manual for making changes to the Internet options applicable to AOL. 4.
Scanning Selecting Document and Page Format Options The Document and Page Format options that you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of Destination Application selected for the button. The available options are for images and text. Image Formats. Text Formats. The Text Formats are for text file types. The names of the formats indicate their file types. See “Text Formats” on page 47 for details.
Scanning Because JPEG image files can be reduced in size, the JPEG format is often used for images on web pages, or if file size might be a problem when electronically sending the files. JPEG files are reduced in size by lowering their image quality, and you can select the degree of quality for your scanned images from the JPEG file format icon. The PDF format is often used to create images of text pages.
Scanning Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select. The specific file format is the file name extension on the text format icon. The specific text format; this example is for Microsoft Word Rich Text Format.
Scanning Rich Text Format—The .rtf file format. Text that retains formatting when converted. Available with Microsoft WordPad and Word. Excel Spreadsheet—The .xls file format used by Microsoft Excel. HTML Document—The .htm file format used to create web pages. 4. Click OK or Apply on the One Touch Properties window. Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers.
Scanning To select OCR settings: 1. Select the Destination Application. 2. Right-click on a text format icon. 3. Choose OCR options. A dialog box of OCR options opens. 4. Select the option you want for the OCR conversion of your documents. Auto orient page—Select this option to check the page orientation and automatically rotate an improperly oriented page image so the text is recognizable by the OCR process.
Scanning Renaming a One Touch Button The One Touch buttons have names that identify their pre-set functions, such as OCR and PDF, but you can edit the names. To change the button names: 1. Open the One Touch Properties window. 2. Using the arrows, choose the button that you want to rename. 3. Select the name’s text and type a new name. Click the arrows to get to the button to rename, then select the name text. Type a new name for the button. 4. Click OK or Apply. The button is now renamed.
Scanning Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button, as well as the location of the files of your scanned items. To select options: 1. Open the One Touch Properties window and click the Options tab. Options tab. 2. Click the Select Button menu arrow and select the button for new options. The example above shows the eMail button is selected. 3. Select button options as described below.
Scanning • Image Editors include Microsoft Paint and other drawing and graphics applications. • Text Editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents to text that you can edit. • PDF applications are for documents scanned to the PDF format. • Email includes Microsoft Outlook and other email applications.
Scanning After a scanned item is printed or faxed, its temporary file is deleted. However, by selecting this Create copies of scanned documents option, you can choose to save permanent copies of the scanned items on your hard drive. The copies will be saved in the folder specified in the Folder Copy Options section (see the figure and description below).
Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations. The Lock Icon. Click New to create a new Scan Configuration. Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations.
Scanning The Scan Configuration Properties dialog box opens. If the Scan Settings tab is not selected, click it. 4. On the Scan Configuration Properties dialog box, type a name. Type a new name for the configuration. If the configuration is locked, click the lock to unlock it. The icon becomes a key as shown here. Select the scan mode and drag the slider to set the resolution. Drag the sliders to set the Brightness and Contrast.
Scanning Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode. 6. If you want to lock the configuration, click the Key icon to change it from a Key to a Lock. 7. Click the Page Settings tab to select page settings. Click to toggle between inches and millimeters.
Scanning When using the AutoCrop to Original option with the Automatic Document Feeder, make sure to adjust the paper guides on the scanner so the page is not skewed when it feeds into the scanner. Skewed pages may not crop properly. • Reduce Moire Patterns—Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations.
Scanning • Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark. Color filter applies to Black&White or GrayScale Mode. The original with a red watermark over black text. The scanned item with the red filtered out. 8. Click the Advanced Settings tab.
Scanning The Device Settings Tab A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab. Fit to page, reduce image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page.
Scanning The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage. You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration. NOTE: The selections on the Storage Options tab override the Storage Properties options. This means that you can create separate Scan Configurations to store scanned items at various locations.
Scanning Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create, not for your scanner’s pre-set configurations. NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the preset configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted.
Scanning Click the lock icon to unlock the configuration. Clicking it toggles between locking and unlocking the configuration. The key icon indicates the configuration is unlocked. Click the Key/Lock icon to toggle between locked and unlocked. 5. Edit the settings and click OK. 6. Click OK on the One Touch Properties window to close it.
Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you click a button. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button. To Set Configure Before Scan: 1. Open the One Touch Properties window. 2.
Scanning To Scan Using Configure Before Scan 1. Put the documents in the scanner’s ADF tray or on the flatbed glass. 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous page, the scanning option 9 has been set to use Configure Before Scan. 3. The Basic TWAIN interface will open. 4. Choose the Scan Type in the upper-left corner of the screen. Auto Document Feeder—choose this option to scan a stack of pages in the ADF.
Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job. • Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
Scanning Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Windows Vista. To scan and burn to a CD: 1. Put a blank CD into your computer’s CD Drive. 2. Open the One Touch Properties window. 3. Using the arrows, choose a button to use for scanning and burning to a CD. 4. Select Burn to CD as the Destination Application.
Scanning The One Touch 4.0 Link Properties window opens. 9. Make sure a CD is in the CD burner. 10. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. NOTE: Until you click Burn to CD these files are stored in your computer at C:\Documents and Settings\\Local Settings\Application Data\Microsoft\CD Burning. This is where Windows XP and Windows Vista store all files waiting to be burned to a CD by the automatic CD writing wizard.
Scanning NOTE: When scanning items to burn to a CD, you should always use one of the factory-set default configurations, or a custom configuration specifically set up for CD burning. The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP and Windows Vista CD writing wizard can find the files to burn to the CD.
Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. After you select the application, its interface will open and you can use it to continue with the scanning. To scan with event forwarding: 1. Open the One Touch Properties window. 2. Using the arrows, choose a button to use for the event forwarding.
Scanning 6. Start scanning using the button you selected for event forwarding. A dialog box opens for you to select the application to use for scanning. 7. Select the application in the box and click OK. Now the application you selected opens and you can continue the scanning from that application’s TWAIN interface.
Scanning Creating an HTML Web Page from Your Scanned Documents If you scan a document, whether a single page or multiple pages, you can have the pages converted directly to HTML formatted pages for posting directly to your web site. Those pages are then viewable by visitors to your web site without the need for any internet plug-ins or other special processing. This is, essentially, from your scanner to a web-ready format in one automatic step. To scan and create an HTML web page: 1.
Scanning 7. Now on the One Touch Button Panel, click Button 8 (Custom) (or if you used another button, click it). When scanning is finished, the document is first converted to editable text using the OCR process, then is converted into an HTML format. Microsoft Internet Explorer then opens showing your converted page. NOTE: Depending on the complexity of the document, its conversion to the HTML format may take a few moments. 8.
Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored. NOTE: One Touch Button 7 is preset as your Archive button.
Scanning NOTE: The Storage Location shown in the example above is the default place where your scanned documents are stored if you haven’t created any new scanning configurations or selected a new storage location. If you create a new scan configuration that has its own storage location and you use that configuration to scan, your scanned documents will be stored at the new location instead of the default.
Scanning 4. Select Transfer to Storage as the Destination Application. Select Transfer to Storage. Click the New button. 5. Click the New button. The Scan Configuration Properties dialog box opens. 6. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Storage for Business Receipts.” 7. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. 8. Click the Storage Options tab.
Scanning 10. Select the folder you created for storing the scanned documents. If you haven’t created the folder yet, you can click the Make New Folder button and type the name for the new folder. 11. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 12. Click Apply. The new configuration is now listed as a Transfer to Storage configuration. 13. Repeat the process to create additional new configurations, such as one named “Storage for Personal Receipts.
Scanning 14. Make sure to designate separate folders as the Storage Locations for the new configurations. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. Scan to multiple storage folders: 1. Load the documents into the scanner that you want to scan to multiple storage folders. 2. Open the One Touch Properties window. 3.
Scanning To Transfer Documents to a Server or Mapped Drive When selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive.You select a mapped drive using the Browse button. 1. See “Scanning to Multiple Archive Folders” on page 75 or “Transferring Scanned Documents to Storage” on page 74 for the steps to select the Transfer to Storage options. 2. On the One Touch 4.
Scanning 4. Click OK. Now when you scan using Transfer to Storage as the Destination Application, the documents are stored on the server or mapped drive. To Use OCR Before Transferring to Storage If the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the OCR process prior to being stored. 1. Open the One Touch Properties window. 2.
Scanning Checking the Hardware and Setting the Lamp Power Saving 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. You can also click the scanner icon at the top of the One Touch Button Panel. The Hardware icon. If the Hardware View of the panel is open you can also rightclick on the DM 510 icon. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 510 scanner.
Scanning 2. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 10 hours. 3. Click the arrows for the Lamp timeout setting and choose a time setting. To turn the lamp on and off manually without turning off power to the scanner, click the Lamp On or Lamp Off buttons. To return the scanner to its factory settings, click Reset Device. 4.
Scanning with the TWAIN Interface from PaperPort Scanning with the TWAIN Interface from PaperPort Instead of using the One Touch Button Panel to scan, you can scan from the TWAIN interface. The PaperPort application you received with your scanner uses the TWAIN interface for scanning. This scanning method is particularly helpful when you’re using PaperPort to file and save scanned items, or to adjust scanning settings prior to scanning.
Scanning with the TWAIN Interface from PaperPort Accessing the TWAIN Interface from PaperPort The instructions in this section are for accessing the TWAIN interface from the PaperPort application. To access the TWAIN interface from PaperPort: 1. On the Windows taskbar, click Start, point to Programs, point to PaperPort, then click PaperPort. The PaperPort desktop opens. Scan or Get Photo icon. Folders Pane. 2.
Scanning with the TWAIN Interface from PaperPort The Folders pane is replaced by the Scan pane. Scan pane. Click Select to see the available scanners. If this Scan button is not active when you select a scanner, see the section on page 101 to set up PaperPort to work with your scanner. 3. If no scanner is shown on the Scan Pane, the Available Scanners window opens. If a scanner already listed in the Scan Pane, but you want to choose another one, click Select to open the window. 4.
Scanning with the TWAIN Interface from PaperPort 7. Make sure the option Display scanner dialog box is selected. If this option is not selected, the TWAIN interface will not open when you click the Scan button. Instead, the items are scanned with the basic PaperPort settings. Documents are scanned in Black and White in the .pdf file format, and Photographs are scanned in Color in the .jpg file format. 8. Click the Scan button on the Scan pane. The TWAIN interface opens You’re ready to start scanning.
Scanning with the TWAIN Interface from PaperPort The Two TWAIN Interface Options When scanning with TWAIN, you have two interface options: • Basic Interface—Use the Basic Interface if you don’t need to make many adjustments to the image before scanning. You can adjust brightness, contrast, resolution, page size, and picture type. You can also choose to scan from the ADF or Flatbed. See “Scanning from the TWAIN Basic Interface” on page 88.
Scanning with the TWAIN Interface from PaperPort Scanning from the TWAIN Basic Interface The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image. After adjusting the appearance, you click the Scan button on the Basic Interface to scan. Click the Advanced Interface button if you would rather scan with the Advanced Interface. To scan from the Basic Interface: 1.
Scanning with the TWAIN Interface from PaperPort NOTE: If you want to preview a stack of pages, use one of the pages as a test page and load it into the scanner. Click the Preview button and adjust the scanner settings. Then replace the page on the stack at its original position and load the stack into the scanner. Then just click the Scan button. 6. Adjust the Brightness, Contrast, and Resolution until the picture is what you want.
Scanning with the TWAIN Interface from PaperPort Scanning from the TWAIN Advanced Interface The Advanced Interface has a wide range of image adjustments for scanning. 1. Open the TWAIN Interface from PaperPort or other application that uses the TWAIN interface. 2. If the Basic Interface opens, click the Advanced Interface button. The Advanced Interface opens. Choose from this menu to scan from the Auto Document Feeder - Simplex or Reflective (from the Flatbed).
Scanning with the TWAIN Interface from PaperPort 4. Click one of the icons to select a configuration. For example, select Color Configurations and then select Custom to scan a color item with the preset Custom scan settings. The configuration settings appear as a list. Click the + (plus) sign to see the full list. Click the - (minus) sign to collapse the list. • Color scans the image in full color. Use this setting to scan color photographs and other color images.
Scanning with the TWAIN Interface from PaperPort Adjusting the Image with the Advanced Interface You can adjust the scan settings on the Advanced Interface to produce the best possible image for the documents you’re scanning. To adjust a setting: 1. On the left side of the Advanced Interface, select a configuration, for example, Color Configurations. 2. Click a setting in the list of settings, or click its corresponding button on the right side of the Advanced Interface.
Scanning with the TWAIN Interface from PaperPort Adjusting the Resolution Resolution determines the amount of detail you can see in the scanned image. The resolution setting for a scan is in dots-per-inch (dpi). The higher the resolution, the finer the details. However, higher dpi settings also take longer to scan and produce larger file sizes. Usually the higher resolution settings are used for precision work, such as photographs or fine artwork. The following figure shows the resolution options.
Scanning with the TWAIN Interface from PaperPort 3. Click Reset to return the resolution to its original setting. The resolution panel also includes an advanced setting for Moire patterns. Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. To scan the image and limit or eliminate moire patterns, select the Reduce Moire option. This option is only available from 50 to 300 dpi.
Scanning with the TWAIN Interface from PaperPort Adjusting Gamma, Saturation, and Color Hue If you’re using the Color Configuration to scan, you can adjust a group of color settings. Gamma controls the brightness of the color midtones. Saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image. The following figure shows the color options. To adjust the color settings: 1.
Scanning with the TWAIN Interface from PaperPort Adjusting Input Size You can scan documents up to 8.5" x 14" with the Automatic Document Feeder, and up to 8.5" x 11.69" on the Flatbed Glass, but you can also select other scan sizes, or adjust the input size to scan only specific sections of an image. For example, if you’re scanning a photograph and want to focus on one section, adjusting the input size removes the rest of the photograph from the final scanned image.
Scanning with the TWAIN Interface from PaperPort This example shows a manually selected area. This is the image that appears on the PaperPort desktop when scanning is finished. The Scan Info box shows the size and position of the area. The selected scan area. Note that the selected area in the example has the number “1” in its upper left corner indicating it is your first selected area. You can select up to six separate areas on an image at a time.
Scanning with the TWAIN Interface from PaperPort The ruler units The ruler around the edges of the image help you precisely position a custom sized image. You can change the ruler units to suit the type of measurements you want. To set the ruler units: Click the Ruler Units button. The ruler units across the top and down the side of the window cycle through centimeters, inches, and pixels. The Scan Info Box The following figure shows the information on the Scan Info box. Tabs for each selected area.
Scanning with the TWAIN Interface from PaperPort Creating a New Advanced Interface Profile You cannot change the settings of the preset profiles in the Advanced Interface. However, you can create new profiles and save them for future use. To create a new profile: 1. On the Advanced Interface, select one of the preset profiles, for example, Black&White Configurations/Custom. 2. Adjust the settings as required and then click the Save As button. The Save Profile dialog box opens. 3.
Scanning with the TWAIN Interface from PaperPort Display the Device Configuration 1. Click the Device Configuration button on the Advanced Interface. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Saving” on page 81 for more information about the device settings.
Scanning with the TWAIN Interface from PaperPort Setting Up PaperPort to Work with Your Scanner On the PaperPort Scan Pane, when you selected a scanner from the Available Scanners window, the Scan button at the bottom of the panel should become active after approximately 5 to 10 seconds. If it doesn’t, you need to set up PaperPort to work with your scanner. If this Scan button is not active, you need to set up PaperPort to work with your scanner.
Scanning with the TWAIN Interface from PaperPort To set up PaperPort for your scanner: 1. On the TWAIN Scan Pane, click the Select button. The Available Scanners window opens. 2. Select one of the options, such as Twain: Xerox DocuMate 510. 3. Click the Advanced setup button. A window opens to begin the setup process. 4. Click Yes then click Next. The next window offers you the option to run hardware diagnostics. 5. Click Yes (recommended) then click Next.
Scanning with the TWAIN Interface from PaperPort The next window is for checking the connection between your scanner and the computer. 6. Click Next. After the Setup Wizard checks the connections, the next window is displayed. It has a series of setup options, but only the Basic scan test is necessary because your scanner was already tested and calibrated when you installed the One Touch 4.0 software. 7. If other tests are checked, click in their boxes to uncheck them. 8. Click Next.
Scanning with the TWAIN Interface from PaperPort The TWAIN Basic Interface opens. NOTE: If you are setting up PaperPort for the WIA scanning option, the WIA interface opens instead. 9. Insert a page into the scanner, face up, and the Scan button on the Basic Interface will become active. 10. Click the Scan button on the Basic interface. Scanning begins and the Setup Wizard runs the scan test. Then a window opens that says “Basic scan test passed.
Scanning with the TWAIN Interface from PaperPort The final Setup window opens to let you know the setup process is finished. 12. Click Finish. PaperPort is now set up for your scanner and the scanning option you selected (in the example above, it’s the TWAIN option). The Scan button on the PaperPort window will now become active.
Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use PaperPort and other Windows applications as well. To scan using WIA from Microsoft Paint: 1.
Scanning with the WIA Interface The Scan using Xerox DocuMate 510 window opens.Use this window to select scanning options and start the scan process. 3. From the Paper Source drop-down list, choose Document Feeder to scan from the Automatic Document Feeder, or Flatbed to scan a from the Flatbed glass. 4. If you’re scanning from the Automatic Document Feeder, select a paper size from the Page Size list.
Scanning with the WIA Interface 8. The scanned images will appear in Microsoft Paint (or other WIA application you’re using). Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item.
Scanning with the WIA Interface 1. On the scan window, click Adjust the quality of the scanned picture. The Advanced Properties dialog box opens. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text. Resolution (DPI)—Click the menu arrow and choose the dots per inch (dpi) of the resolution.
Maintenance Maintenance This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning opens after a few moments. To clear a paper jam: 1. Open the Automatic Document Feeder cover. 2. Remove the jammed paper and close the cover.
Maintenance Care and Maintenance Regular maintenance of your scanner can help to ensure continual optimal performance. Cleaning the Scanner Glass Scanning items that have excessive amounts of dirt or dust may dirty the glass. To ensure the best quality scanned items, wipe the scanner glass with a soft clean cloth to remove dust or other debris.
Maintenance Replacing the ADF Pad Assembly The ADF pad will wear out and is designed to be a userreplaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. You received a replacement pad in the original scanner box, and you can also order a new one. See the “Xerox DocuMate 510 Parts List” on page 122 for ordering information. To replace the ADF Pad assembly: 1. Open the ADF cover. The pad assembly is located inside the ADF. 2.
Maintenance Replacing the Roller Assembly After extended use, the roller may wear out and may need to be replaced. It is a user-replaceable part and can be ordered. See “Xerox DocuMate 510 Parts List” on page 122 for the part number. Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. In both cases, paper jams may occur.
Maintenance 3. Squeeze the plastic clamp that holds the roller in place, and then rotate the clamp forward until the locking tabs are free from the ADF cover. 4. Gently slide the roller to the right until the left side is free from its mounting hole. 5. You can now angle the roller assembly out and away from its housing. 6. Reverse the procedure to replace the new roller. Make sure both sides of the roller assembly are seated properly into their housings.
Maintenance Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation CD. The Readme file contains additional information that may help you diagnose problems with the scanner. If you try the troubleshooting procedures described in this section and in the Readme file, and the scanner still has problems, you may have a malfunctioning scanner.
Maintenance Problem: I got the error message: PaperPort cannot allocate enough memory to perform internal critical operations. What do I do? Close any other active applications so that additional memory is available. If you click Continue, PaperPort moves the file to the PaperPort data directory and renames the file with the prefix “bad.” This allows you to recover the file later. To recover the file, import it into PaperPort by using the Import command in the File menu.
Maintenance Problem: The ADF won’t feed pages properly. How can I fix it? A dirty or worn ADF pad assembly or dirt on the roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. Try cleaning the roller first. See “Cleaning the Automatic Document Feeder” on page 111. If that doesn’t solve the problem, the pad assembly may need to be replaced. It is userreplaceable. See “Xerox DocuMate 510 Parts List” on page 122 for the ordering number.
Maintenance Error Light Troubleshooting Codes The status light indicates the current state of the scanner. Descriptions of the most common patterns are listed below. Contact Xerox Technical Support if you experience a different blinking pattern. Normal Operation • Blinking green: indicates the scanner is waking up from power saving and preparing to scan. • Steady green: indicates the scanner is ready to scan.
Maintenance Uninstalling Your Scanner To uninstall your DocuMate 510 scanner, remove the One Touch 4.0 software, PaperPort, and any other software provided with your scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. Select One Touch 4.0 then click the Remove button. 4.
Maintenance To Install Another Driver Before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Uninstall the One Touch 4.0 driver. a. Open the Windows Control Panel. b. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. c. Select One Touch 4.0 then click on the Remove button. d.
Maintenance Xerox DocuMate 510 Scanner Specifications Bit depth Scanning resolution Maximum item sizes ADF minimum item size ADF scanning speed ADF capacity Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adapter True 48-Bit color (internal), 16-Bit gray (internal), 1-Bit line art/text Optical resolution: 600 x 1200 dpi, Hardware supersampling, Interpolated resolution: 2400 dpi ADF Mode 8.5 x 14 inches (21.6 x 35.6 cm) Flatbed Mode 8.
Maintenance Xerox DocuMate 510 Parts List Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 510 scanner.
Appendix A Notices It’s Illegal in the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) 6. Passports. (Foreign Passports may be photographed.) 7.
5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6.
be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment. This device complies with part 15 of the FCC Rules.
Index A D ADF 3 ADF cable 3 ADF pad assembly replace 112 ADF port 3 Advanced Interface 90 adjust settings 92 new profile 99 profile 99 Advanced Properties 109 align item 26 Apply button 35 Archive button 74 aspect ratio 60 Autocrop to Original 57 Automatic Document Feeder 3 cleaning 111 AutoRotate image 60 Destination Application 33 OCR 36, 49 text file format 48 Device Settings 56, 60 document cover 2, 3 Document Format 33 Document Management 52 document pad 3 dots-per-inch 93 dpi 93, 109 B Basic Inter
Index preview 91 Image Documents Properties 42 Image Editors 53 image file 47 image file format 46 image size 96 improvements and settings 57 input size 96 invert image 58 J JPG 46 JPG file size 47 L Lamp timeout setting 82 Link Properties 38 locking tab 3, 7, 115 M Microsoft Internet Explorer 73 Microsoft Outlook 44 Moire Patterns 58, 94 monitor 4 O OCR 47 columns 50 optical character recognition 49 storage 80 OCR options 50 on/off switch 3, 17 One Touch Button Panel 27, 28 Button View 30 Detail View 3
Index TIFF 46 Transfer to Storage 74 TWAIN 64, 71 TWAIN standard 83 U uninstall 119 USB port 3, 16 W watermark, remove 59 Web site for help 115 WIA 64, 106 Windows Image Acquisition 106 X xls file format 49 DocuMate 510 Scanner User’s Guide 129
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