One Touch 4.
Design © 2011 Xerox Corporation. All rights reserved. XEROX®, XEROX and Design® and DocuMate® are registered trademarks of Xerox Corporation in the United States and/or other countries. Content © 2011 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch® logo are registered trademarks of Visioneer, Inc.
Table of Contents 1 Safety Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6 Scanning and Configuring One Touch Default One Touch Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Features of the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Changing the Button Settings . . . . . . . . . . .
Table of Contents Adding Image Editor Applications to One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 PDF Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Send to Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Scanning to Multiple Destinations . . . . . . .
Setting Sleep Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Buzzer Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Shading Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Cleaning the Outside of the Scanner . . . . . . . . . . . . .
Safety 1 This chapter includes: • Safety Introduction on page 8 • Operational Safety Information on page 9 • Electrical Information on page 10 • Emergency Power Off on page 11 • Maintenance Information on page 12 • Product Safety Certification on page 13 • Environmental Health and Safety Contacts on page 14 Xerox DocuMate 4790 User’s Guide 7
Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • Always follow all warnings and instructions that are marked on or supplied with the equipment.
Electrical Information Warning - Electrical Safety Information 1. 2. 3. 4. 5. 6. 7. 8. 9. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice. The socket outlet shall be installed near the equipment and shall be easily accessible. Use the power cable that is supplied with your machine.
Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water.
Maintenance Information 1. 2. 3. 4. 5. 6. 12 Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not carry out any maintenance on this product which is not described in the customer documentation. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could cause a dangerous condition. Use supplies and cleaning materials only as directed in this manual.
Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Agency Standard Underwriters Laboratories Inc. UL60950-1 (USA) CSA 22.2 No.
Environmental Health and Safety Contacts Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: 1-800-828-6571 Europe: +44 1707 353 434 14 Xerox DocuMate 4790 User’s Guide
Welcome 2 This chapter includes: • What’s in the Box on page 16 • System Requirements on page 17 • Documentation on page 18 • The Xerox DocuMate 4790 Scanner on page 19 Your new Xerox scanner can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer.
What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.
System Requirements IBM-compatible Pentium 4 PC, or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • • • Microsoft® Windows® operating system: Windows XP (Service Pack 1 and 2), 32-bit or 64-bit Windows Vista, or 32-bit or 64-bit Windows 7 The scanner is compatible with Service Pack 3 for Windows XP and Service Pack 1 for Windows Vista.
Documentation The following documentation is provided with your scanner: • Quick Install Guide—Abbreviated installation instructions. • Scanner User’s Guide—On the Installation Disc; contains detailed installation, scanning, configuration, and maintenance information. • Nuance OmniPage User’s Guide—On the Installation Disc; contains detailed feature and configuration information for the OmniPage software.
The Xerox DocuMate 4790 Scanner 2 5 4 1 3 9 6 7 8 10 11 1 Input tray 7 Control panel 2 Paper guides 8 Power switch 3 Paper guide switch 9 Pre-Imprinter door 4 5 ADF cover release Manual feed switch 10 11 USB port Power jack 6 Exit tray Input tray—Holds the documents in the Automatic Document Feeder for scanning. Paper guides—Guides adjust to support various document widths.
• • • • Function buttons—Selects the scan setting for the One Touch buttons. Press the up or down arrow to cycle through the settings. Duplex button—Press to scan double-sided documents. Simplex button—Press to scan single-sided documents. DFS (Double Feed Skip) button—Press to continue scanning when a double page feed has been detected without correcting the double feed. This option is available when scanning in TWAIN.
Scanner Setup 3 This chapter includes: • Unpack the Scanner on page 22 • Install the Double Feed Prevention roller on page 24 • Connect the Scanner Power Cord on page 27 Xerox DocuMate 4790 User’s Guide 21
Unpack the Scanner Use care when unpacking, moving and assembling the scanner. Follow these instructions to prevent injury and damage to the scanner. 1. Remove the scanner from the shipping box, verify all parts listed on page 16 are in the box. We recommend that you keep the original packing materials in case you need them later. 2. Always have at least two people carry the scanner, lifting the scanner up from underneath. 3.
4. Place the scanner on a level surface near the computer. Keep at least 15 inches of space on every side of the scanner for the input and exit tray extensions, performing maintenance, and to have sufficient air flow for ventilation. 5. Remove all shipping tape from the top and side of the scanner.
Install the Double Feed Prevention roller 1. Pull on the scanner cover release and lift the lid to open the scanner. 2. Pull up on the double feed prevention roller cover and remove it from the scanner. Set the cover aside and make sure nothing is set on the cover as it will break.
3. Align the plastic gear end on the right side of the roller with the gears in the roller compartment. Make sure the flat side of the roller tip is aligned properly with the slot in the scanner. Carefully insert the gear end into the scanner and angle the roller down into the left side of the compartment. 4. Press gently on the metal bar on the left side to lock the roller in place with the black tab in the compartment. 5. 6. Place the roller compartment cover in the scanner and lower it into place.
7. 26 Close the scanner when you are finished.
Connect the Scanner Power Cord 1. 2. Select the appropriate power cord for your country. Plug the power cord into the scanner and into a wall outlet. Note: Do not turn on the scanner until after you install the software.
Xerox DocuMate 4790 User’s Guide
Installation 4 This chapter includes: • Before You Begin on page 30 • Install the Software and Connect the Scanner on page 31 • Register Your Scanner on page 39 • Installing Additional Applications on page 40 • View the User Guides on page 42 Xerox DocuMate 4790 User’s Guide 29
Before You Begin Please make sure of the following before you begin installation: • If you are prompted to reboot during installation, please select "No". Finish installing the rest of the software, then close all open windows and reboot your computer. • Once you have plugged in your scanner, you may be notified that Windows needs to install driver software for your scanner. If so, click on "Locate and install driver software (recommended)" and follow any resulting instructions.
Install the Software and Connect the Scanner The installation disc contains the necessary driver, and scanning software, to use your Xerox scanner. To install the software: 1. Start Microsoft Windows and make sure that no other applications are running. 2. Insert the installation disc into your computer’s DVD-ROM drive. The disc automatically starts. 3. 4. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. The disc’s Main Menu window opens.
5. On the Main Menu, select Install Products. 6. Leave the default selections and click Install Now. You cannot deselect the TWAIN and Windows Driver as they are required for the scanner to work. Note: The software provided with your scanner may differ slightly from the list shown in the window.
Installing the Scanner Driver The TWAIN and Windows Driver installation will start first. 1. Click Next on the Welcome window. 2. 3. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed. Click Next on the screen asking you to confirm the scanner installation.
4. Click Yes if you see a User Account Control screen from Windows. 5. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section. Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the instructions below. Connect the USB Cable and Turn on the Power 1. 34 Remove any tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. 3. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection. Turn on the scanner power. The status light comes on and flashes indicating that the scanner is receiving power. Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner.
4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 5. 6. Click OK to complete the installation process. Click Close on the Installation Complete window to close and exit the driver installer. User Utility Installation The User Utility installation will automatically start after you close the TWAIN installation.
2. 3. 4. 5. The next screen lets you choose where the installation files are going to be on your computer. Click on Browse... to change the location where the files are installed. We recommend that you keep the default options on this window and just click on Next to proceed with the installation. The next screen lets you change the Program Files folder name and where the program appears in your Windows Start Programs list.
Installing One Touch The One Touch software installation will start automatically after you click Close on the driver Installation Complete window. One Touch is the software needed for the buttons on the scanner to work. 1. Click Next on the Welcome to the One Touch Setup Wizard. 2. 3. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next.
Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: You will need an active internet connection to register your scanner. If you do not have internet access you can contact our customer service department to register the scanner.
Installing Additional Applications Your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s Main Menu and click Install Products. 2. Select the additional applications you want to install, then click Install Now. 3. Follow the instructions on the screen to install each of the additional applications. Software About the Software Adobe® Reader® Adobe Reader is a stand-alone application that you use to open, view, search, and print PDF files.
Software About the Software Kofax® Virtual ReScan® (VRS™) Kofax VRS automatically enhances scanned documents from less than perfect originals. It is an additional scanning interface that uses patented VRS (Virtual ReScan) technology, and ensures your scanning is as efficient and easy as possible, while also improving the quality of the scanned images. Kofax VRS uses an ISIS-certified driver for scanning. This software provides an additional method to scan from your scanner.
View the User Guides 1. 2. Return to the disc’s Main Menu and click on User Guides. The User Guides are in Adobe® PDF format. If you need to, click Install Adobe Reader to install it now. Follow the instructions on the installation windows. If your computer already has Adobe Reader installed, please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer. Click on View scanner documentation to access the scanner user guide.
3. 4. 5. Click the name of a User Guide you want to view and it will open in Adobe Reader. Use the Adobe Save command to save that User Guide on your computer. When you’re finished, click Main Menu to return to the Main Menu window and click Exit. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your Xerox DocuMate 4790 is ready to scan.
Xerox DocuMate 4790 User’s Guide
Loading Documents to Scan 5 This chapter includes: • Items to Avoid Scanning on page 46 • Scanning from the Automatic Document Feeder (ADF) on page 47 • Scanning Interfaces on page 49 After loading documents in the scanner, as described below, you can also scan using the One Touch Button Panel on screen, or using a scanning application. Note: Always remove any staples or paper clips from documents before inserting them into the scanner.
Items to Avoid Scanning The following types of documents can cause multiple-page feeding, paper jams, or damage to the scanner. • Plastic items such as credit cards, identification cards, overhead projector sheets, film, and cloth or metallic sheets. • Photographs or other coated paper as the coating can flake off during the scan process. • Documents with wet ink, correction fluid, or carbon paper that can leave residue inside the scanner. • Torn, damaged, wrinkled or perforated paper.
Scanning from the Automatic Document Feeder (ADF) 1. Prepare the pages before loading them into the scanner, this helps to prevent multiple-page feeding and paper jams. • If the edges of the paper are curled or folded, flatten them as much as possible. • Fan the edges of the paper to make sure none of the pages are stuck together. 2. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended.
3. Load the documents face up with their tops into the Automatic Document Feeder. The stack of pages should not exceed the maximum height indicated on the input tray. 4. You can now scan the documents using the scanner buttons, One Touch, or one of the other scanning interfaces.
Scanning Interfaces If you selected the recommended installation, then you have several different options to scan with your Xerox DocuMate 4790 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. • One Touch—When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LCD display. The scanned images are then sent to a software application on your computer.
• Windows Image Acquisition (WIA)—This option uses the Microsoft Windows set of choices for scanning. Select the WIA scan settings, put the document in the scanner, then click the Scan button in the WIA window. See Scanning from WIA on page 157. • ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan settings, put the document in the scanner, then click the Preview Scan button in the ISIS window. See Scanning from ISIS on page 161.
Scanning and Configuring One Touch 6 This chapter includes: • Default One Touch Settings on page 53 • Scan from the One Touch Button Panel on page 54 • Changing the Button Settings on page 56 • Selecting Options for One Touch on page 58 • Scan Configurations on page 61 • File Formats on page 69 • Configure Before Scan on page 74 • Open Scanned Document(s) on page 76 • Transfer to Storage on page 77 • Burn to CD-ROM on page 83 • Printer or Fax on page 85 • PaperPort on page 87 • SharePoint on page 89 • FTP
The One Touch Button Panel, that you see on the computer screen, shows the pre-set function for each button (such as Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished. The One Touch button panel shows which application the button is configured to send images to.
Default One Touch Settings When you installed the scanner, the software configured each One Touch button with appropriate settings consisting of: a Destination Application, a Scan Configuration, and a File Format. The button names, such as Email or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see Changing the Button Settings on page 56 for instructions.
Scan from the One Touch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon. To scan from the One Touch Button panel: 1. Load the documents into the scanner. 2. Click on the One Touch icon in the Windows notification area (at the lower right corner of the screen.) One Touch Icon 3. The One Touch Button Panel opens. 4. 5.
The Title Bar • Green arrows—click to cycle through the panel’s 3 views. • Scanner icon—click to open the scanner’s hardware properties. • Red “X”—click to close the One Touch panel. The Button View • Left-click on a Destination Application icon to start scanning. • Right-click on a Destination Application icon to open the One Touch Properties. • Left-click on the arrow buttons, on the right side of the panel, to view the rest of the One Touch buttons.
Changing the Button Settings 1. 2. Click on the One Touch icon. Right-click a button on the One Touch Button Panel. Right-click on a button (for example the Scan button) and the Properties window opens for that button. 3. The One Touch Properties window opens. The One Touch Properties window will also open when you press, hold down for 3 seconds, and release a scanner button. Scanner button configuration tab Select a file format for your scanned images.
6. 7. 8. Select a scanning configuration in the Select configuration list. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Refer to Scan Configurations on page 61 and Configure Before Scan on page 74 for instructions on creating and modifying scan configurations. Click on OK to save the changes.
Selecting Options for One Touch Use the Options Tab to configure how One Touch works with the selected button, such as which destinations are available, or what the file name should be. Select Button—Click the down arrow and select the button for which you want to modify the settings from the list. The options you choose in this window only apply to the button you select in this list. Show All Destinations—This option selects all of the Destination Application categories.
• • Fax and Print is for sending your scanned documents directly to your printer or fax software. Sti event forwarding is for using another application’s interface for scanning. The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning. Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in the destination list, on the One Touch configuration tab.
• Click the down arrow and selected a token value from the list, then click the arrow button to add that value to the file name field. The token values are: {FN}—inserts the scanner name. {#b}—inserts the image number without adding zero (1). {#03b}—inserts a 3-digit image number in the scan batch (001). {D}—inserts the numeric day of the month without a zero added to single-digit days (4). {DD}—inserts the numeric day of the month with a zero added to single-digit days (04).
Scan Configurations The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. Select the scan configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here.
In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced Settings, and Redaction Settings tabs are always available. When the Kofax VRS module is installed, the VRS Settings tab will also be available for all destinations. Based on the selected destination, additional settings tabs may also be available. If you see one of these additional settings tabs please refer to the appropriate section, as listed below, for instructions on configuring these destination specific options.
Brightness—Sometimes an image is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. Increasing or decreasing the brightness makes the scanned image lighter or darker. Contrast—The difference between the lighter and darker portions of the image. Increasing the contrast emphasizes the difference between the lighter and darker portions, decreasing the contrast de-emphasizes that difference.
• • • • Reduce moiré patterns—Moiré patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce moiré patterns will limit or eliminate moiré patterns in the scanned image. This option is only available when scanning in Color or Grayscale at lower resolutions, and when the scanner supports this feature.
• Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned image. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark. Color filter applies to Black & White or Grayscale scanning modes. The original with a red watermark over black text. • The scanned item with the red filtered out.
Redaction Settings Tab Use the options on the Redaction Settings tab to remove a specified area in the scanned image. Please refer to the technical note, at the end of this section, for information about how this setting works with other options in the One Touch Scan Configuration you are modifying. Enable redaction—Select this option to enable redaction when scanning. You might use this option if you want to remove a logo or image that appears on each page that you are scanning.
• • Back—This is the Duplex side of the page. The area(s) specified for the Back will only apply to the Duplex side of the page when scanning in Duplex. Therefore, if you scan 4 double-sided pages, the resulting image file(s) will have redacted areas on pages 2, 4, 6, and 8. Both—Select this option if you want to specify an area that appears in the same place on both sides of the page, such as a company logo, so you don’t have to specify the same area separately for both the front and back.
Preview—This color field shows the actual color that will fill the redaction area in the final scanned image. When scanning in color, the Preview field will match the Color field. When scanning in Grayscale, the preview field will show the gray version of the color you selected, and that color will be in the final scanned image.
File Formats The available file formats, in the Select format panel, are based on the selected destination for scanning. For example, if scanning to the destination Transfer to Storage, all file formats are available as the files are saved directly to a folder without opening any application. If the destination is an application, such as Microsoft’s Paint, only the file types the application supports will be available in the Select format panel.
Image Formats Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the format panel will change the BMP icon to the selected image format icon. BMP—The *.
Right-click on the JPG icon to access the JP2 image format. When you select JP2, the format panel will change the JPG icon to the JP2 format icon. JPG—The *.jpg (joint photographic experts group) format is a common image format for transferring pictures electronically, such as posting to a website or sending via email, as JPG image files are smaller than BMP and TIFF files. You can change the level of compression for the picture file to have better quality or a smaller file size. JP2—The *.
Right-click on the PDF format icon to change the image quality or select the option to make the scanned PDF file PDF-A compliant. PDF—the *.pdf (portable document format) image format is often used to create images of text pages. The image compression of PDF files creates relatively small file sizes when scanning multiple page files in color. While the TIFF image format also supports multiple page files, when scanning in color the TIFF files are often too large to be transferred electronically.
Detailed information about these text file formats, and instructions for setting up the OCR options, are in the section Scanning with Optical Character Recognition (OCR) on page 122. To select a file type for the text format: 1. 2. 3. 4. Select the Destination Application. Right-click on the text format icon. The menu options depend on the type of Destination Application you select. Choose the file type that you want for the text format. Click OK or Apply on the One Touch Properties window.
Configure Before Scan You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning interface opens before the scanning starts. To set up the scanner for this capability, you select Configure Before Scan from the scan configuration list. Choosing Configure Before Scan simply opens either the TWAIN or WIA scanning interface when you press a button. You can then use the interface to change the Resolution, Scan Mode, and other settings.
4. 5. Click the Scan button on the TWAIN Interface. The item is scanned. When finished, click the Done button and the image will be sent to the Destination Application specified in the One Touch Properties window. In the example shown on the previous page, the Destination Application is Paint. Canceling a Configure Before Scan 1. Click Cancel in the scanning progress window. 2. The following window will open asking if you want to cancel the entire job.
Open Scanned Document(s) Select the destination Open Scanned Document(s) to have the scanned document open automatically when scanning is complete. Supported file types—All file formats are available when scanning to the Open Scanned Document(s) destination. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 72 to see a list of text file formats that are available when OCR is installed.
Transfer to Storage With Transfer to Storage, you can scan documents and save them in a folder in one step. Supported file types—Since the files are saved directly to a folder on the computer or server, all file formats in One Touch are available. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 72 to see a list of text file formats that are available when OCR is installed.
Transfer to Storage One Touch Link Properties window Scan Configuration Properties window Storage Options tab Storage layout • All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage location. • Documents are put into folders by month, week, or type—Folders are created based on your selection (month, week, or file type) and the scanned documents are saved in those folders.
2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click on the setting you want the Storage location to be updated with. • • • For all configurations—select this option to have the storage location, in all scan configurations Storage Options tabs, updated to use this location. Note that the storage Link Properties location will also update to use this location.
2. 3. 4. Open the One Touch Properties window. Select Transfer to Storage as the Destination Application. Click the New button. 7. The Scan Configuration Properties dialog box opens. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. 8. Click the Browse button. 5. 6.
9. Select the folder you created for storing the scanned documents. 10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration.
13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration. Scan to multiple storage folders: 1. Insert the document you want to scan to storage. 2.
Burn to CD-ROM If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows version XP or later. Supported file types—Since the files are going to be burned to a CD, all file formats in One Touch are available. Note that text file formats are only available if an OCR module or application is installed.
6. When you are ready to burn the files to a CD, open the One Touch Properties window, select Burn to CD and then click the Properties button. 7. 8. Make sure a blank CD is in the CD burner. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the One Touch files on the CD.
Printer or Fax The availability of printers and/or faxes in the One Touch destination list depends on whether or not you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax documentation, for setting up printers and faxes. Supported file types—Only the BMP file format is available, when scanning to a printer or fax, as only uncompressed data can be send to these devices. Destination type—Printers and Faxes are classified as “Device Links”.
Click on the Device Settings tab and use the options on this tab to select settings for the device. • • • • • • • Fit to page, reduce image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. Actual size, crop image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page.
PaperPort In the One Touch Properties window, select PaperPort as the Destination Application for scanning. Supported file types—All image file formats are available when scanning to PaperPort. The sPDF and nPDF text file formats are only available when the OmniPage software or One Touch OmniPage module is installed. Please refer to Text Formats on page 72. Destination type—The PaperPort destination is classified as a “Document Management Link”.
PaperPort One Touch Link Properties window Scan Configuration Properties window PaperPort tab Select the destination folder for Scanned Documents • Select a folder to send the scanned document(s) to when scanning to the PaperPort destination. The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager to add or delete folders, add other drives and network locations to this list. You cannot add new folders from the One Touch PaperPort configuration windows.
SharePoint The SharePoint destination link allows scans to be sent directly to a SharePoint site from One Touch. Please contact your SharePoint site administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the SharePoint sites and user accounts are outside the scope of this document.
• • • • • • SharePoint URL—Input the full URL path of the SharePoint site without the http(s):// designation and actual page. This path should include everything except the destination folder. For example, if the web browser URL displays http://sharepoint.site.com/IT/common/shared documents/default.aspx, then you would configure the SharePoint server path as follows: • Select HTTP as the protocol • The SharePoint URL would be sharepoint.site.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed. After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window.
FTP Transfer The FTP Transfer destination link allows scans to be sent directly to an FTP server from One Touch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the FTP server and user accounts are outside the scope of this document.
• • • • Port—Input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol. User account—Input the user account name that has privileges to save files to the specified host destination folder. Password—Input the password for the user account name you specified. Destination folder—Input the folder path, on the remote FTP server, where you want the scanned documents sent.
Click on the Properties button to open the Log Viewer from the FTP One Touch Link Properties window. There are no global configuration properties for the FTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.
SMTP The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from One Touch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP server settings and user accounts is outside the scope of this document.
• • • • • • User account—Input the user account name that has privileges to send email messages through the SMTP server. Password—Input the password for the user account name you specified. Use Windows Integrated Authentication—Select this option to use the Windows current user’s login name and password to send the message through the SMTP server. Email to—Input a valid recipient email address to receive the scanned document. If it is not a valid address the transfer will fail.
Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties window. There are no global configuration properties for the SMTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.
Email Applications Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email message. You then fill in the recipient email address(es) and send the message. You need to have configured an email application before you can scan to it using One Touch. If you do not have your email application set up prior to scanning, the default Windows email application will open and ask you to configure your user information.
Email Properties Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the One Touch destination list. • • Folder for storing attachments—Click the Browse button to change the location using the Windows file browser, or type a location directly in the field.
Text Editors Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text in the scanned image into editable text using Optical Character Recognition (OCR). Supported file types—The text file formats and destination applications are only available if an OCR module or application is installed. Please refer to Text Formats on page 72 to see a list of text file formats that are available when OCR is installed.
Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by their icons in the list. • • Add application—Click this button to open the Add Text Based Link dialogue so you can add other text editing applications to One Touch. Delete application—Select an application in the list then click this button to remove the application from the One Touch destination list.
Adding Text Editor Applications to One Touch 1. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List.
4. 5. 6. 7. In step 4 of the dialog box, select the file formats that the application will accept. HTML Formatted file—Select this option when you want to scan to your web browser for posting HTML pages to a website. Even though word processing applications, such as Notepad and Word can open *.htm files, you cannot scan as *.htm to word processing text editors. Scanning as HTML creates a directory with the *.htm file and linked images for website use.
Creating an HTML Web Page from Your Scanned Documents 1. 2. Open the One Touch Properties window. Select your web browser as the Destination Application and Choose HTML as the Format. Choose HTML 3. 4. 5. 6. 104 Choose a Scan Configuration that has the settings for how you want any images, on the pages you are scanning, to be displayed. For example, choose a color or grayscale scan configuration if your documents contain images that you want posted to your website with the HTML text. Click OK.
Still Image Client If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. Supported file formats—You cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning. Destination type—The Still Image Client destination is classified as an “Event Forward Link”.
4. A dialog box opens for you to select the application to use for scanning. Select the application you want in the box and click OK. Now the application you selected opens and you can continue scanning using that application’s interface. Technical Note If the scanner scans and sends an image to an application without prompting you to choose an application to run, the control panel options for your scanner’s events are automatically set to run a specific program when an event is initiated.
Image Editors Image editors include Microsoft Paint and other drawing and graphics applications. Supported file formats—The available file formats are based on the selected destination application. For example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF or JP2 as Paint cannot open those two file types. Please refer to Image Formats on page 70 for more information on which image formats One Touch supports.
Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. • • Add application—Click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to One Touch. Delete application—Select an application in the list then click this button to remove the application from the One Touch destination list.
Adding Image Editor Applications to One Touch 1. To add another application to the list, click the Add Application button. The Add Simple Image Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. Select the icon in Step 3 of the dialog box.
PDF Applications PDF destinations are applications that can open and/or edit the Adobe PDF file format. Supported file types—Applications in the PDF destination group support the *.pdf file format. When the OmniPage module or software is installed, One Touch includes an option to scan as sPDF or nPDF. Selecting either of these two formats still creates a *.pdf file, but the “s” and “n” letters indicate that OCR will process the image before sending the file to the PDF application.
3. Click on one of the default text editors such as WordPad. 4. 5. Click on the Properties button. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. 6. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. Select the icon in Step 3 of the dialog box.
In step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. Adobe PDF format—Select this option if you are adding a PDF viewing or editing application to the list. This PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to search or edit the text in the final file. The application you are adding must be able to open *.pdf files. Adobe searchable PDF—This is the PDF image format with a hidden searchable text layer.
Send to Application The Send to Application link allows you to select any application on your computer as the scan destination. Supported file types—All file formats in One Touch are available when scanning to this destination. After you configure the link, as described below, make sure you select a file format that the application can open. Please refer to Text Formats on page 72 to see a list of text file formats that are available when OCR is installed.
To configure a destination application for the Send to Application link: Send to Application One Touch Link Properties window 1. 2. 3. 4. 5. 6. 7. Send to Application Scan Configuration Properties window Click Browse to open the Windows file browser and navigate to the location of the application’s executable (*.exe) file. In most cases, the application’s directory is located in the programs directory on the C:\ drive.
Configure advanced features—Select this option to change the default settings for this link. Only advanced users and application developers should modify these settings. Send to Application One Touch Link Properties window • • • • Send to Application Scan Configuration Properties window Launch application for every image—When this option is selected, the application will open one time for each image scanned.
Scanning to Multiple Destinations Scanning to multiple destinations works the same as when scanning to a single destination, One Touch simply distributes the final scan to several destinations. This option is enabled separately for each One Touch button. 1. Open the One Touch Properties window and click on the Options tab. 2. 3. 116 Select Enable scanning to multiple destinations, then click back on the configuration tab.
4. 5. If any of the destinations you select have global configuration properties, the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on the Properties button to open the One Touch Link Properties window to configure the destinations. Each destination that has global properties will be represented by its configuration tab in the One Touch Link Properties window.
6. 7. 8. Select the scan configuration you want to use for scanning in the Select configuration list. Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options. Each destination that has per-scan configuration properties will be represented by its configuration tab in the One Touch Scan Configuration Properties window.
Scanning with Job Separation Use job separation to have One Touch create a new file each time a separator is detected when scanning a multiple page batch. For example, if you want to scan financial statements from several different banks, you can place a stack of statements in the scanner and One Touch will separate each statement into a different file based on your selected job separator. 1. Open the One Touch Properties window. 2.
5. Click on the option Use job separator when scanning multiple pages. 6. Select one of the two job separation options: When a blank page is detected—a new file will be created after a blank page is fed through the scanner. The blank page is discarded from the scanned image and the new file starts with the next page in the document stack. Place a blank page, in the document you are scanning, at each place where you want a new file created when scanning is complete.
The options on the Page Settings tab, in the Scan Configuration Properties window will affect the job separation options as described below: Skip blank originals • The Sensitivity you set for this feature is the one that is used when scanning. The sensitivity level you set in the Options tab will be ignored.
Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. Note: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution.
4. Press or click the One Touch button you set to scan with OCR. Your scanned pages appear in the Destination Application with the text ready for editing and other text processing. Text Formats You select the text format option by clicking on the text icon on the One Touch Properties window. This is the text format icon. This example of the text format icon is sPDF. Selecting the text format option also selects OCR processing as an automatic step for scanning.
2. Right-click on the text format icon. Example menu for the TEXT format when the Destination Application is Microsoft Word. 3. Example menu for the TEXT format when the Destination Application is a Storage location. Choose the file type that you want for the text format. Your selection of a file type pertains only to the Destination Application currently selected on the One Touch Properties window. Other Destination Applications that have a text option selected as the Page Format are not affected.
Normal PDF—The .pdf file format used by Adobe Acrobat. This format converts scanned text into a PDF with the text ready for editing in a PDF editing program. Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings are: Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality. Maximize Quality—Largest file size, no loss of image quality.
Selecting One Touch OmniPage OCR Options The software you installed for your scanner includes a set of advanced OCR options integrated with One Touch. Note: The OCR options apply globally to all the One Touch Destination Applications that perform OCR. For example, if you select the OCR options for Adobe Acrobat, they also apply to WordPad. To select OCR options available from One Touch: 1. Open the One Touch Properties window. 2.
The OCR Tab The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing. 1. Choose the options you want from the OCR window. Languages in Document—Click on the language(s) in list that correspond to the languages in the documents to be scanned. You can click on multiple languages. These are the languages that will be recognized during the OCR process.
2. User Dictionary—A user dictionary is your personal dictionary with words that you want the OCR engine to reference for better accuracy when converting the document into editable text. For example, if you scan documents with highly technical terms or acronyms not found in typical dictionaries, you can add them to your personal dictionary. You can also add names that you expect to be in the documents too.
To create a personal dictionary: 1. 2. 3. 4. 5. 6. 7. Open any word processing program, such as Microsoft Word, WordPad, or Notepad. Create a new document in the word processing program. Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell the words correctly as they will be used for spellchecking.
8. Click Add New. The Add New User Dictionary window opens. 9. Click the drop-down arrow for Files of type and choose Text Files (.txt). 10. Select the file you just created for your user dictionary and click Open. In the example above, the file is named USERDIC1. 11. The text file now appears on the list of user dictionaries that you can use for spellchecking. 12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label [current] is added to the name.
To edit a user dictionary: 1. On the Add New window, select the dictionary to edit and click Edit. The Edit User Dictionary window opens. It lists the words currently in the dictionary. The following example shows the words OmniPage and One Touch are in the user dictionary named MyDictionary. 2. To add a new word to the list, type it in the box for User Word and click Add. If the word includes any spaces before or after it, those spaces are removed and the word is added to the list.
6. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary Files list and click Export. The Export User Dictionary window opens. 7. Select the dictionary file to export and click Save. The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other programs. The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents.
1. Click the Format tab and choose the options you want for both the input and output formats. Input Format Options • Automatic—Choose this option to let the OCR process determine the format of the pages. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table. The OCR process will then determine if text is in columns, an item is a graphic or text, and tables are present.
Retain Fonts and Paragraphs (RFP)—This output format retains the font and paragraph styling, including graphics and tables without columnized text, but does not retain layout formatting. If the document is being scanned as an Excel spreadsheet, each detected table or spreadsheet becomes a separate worksheet, while other content is placed on the last worksheet. • Flowing Page (FP)—This format preserves the original layout of the pages, including columns.
One Touch with Kofax VRS Technology The One Touch software you received with your Xerox scanner now includes the Kofax® Virtual ReScan® (VRS™) technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images.
1. Open the One Touch Properties window. 2. Click the New button to create a new configuration, or select one of your custom configurations you created earlier and click the Edit button. Click the VRS Settings tab to see the new VRS settings. 3. 4. 5. 136 Choose the Kofax VRS options for the scan configuration. Click the drop-down arrow to choose the type of VRS settings to use for the new scan configuration. The options are: • Do not use VRS processing—Scanning will not use the VRS processing.
AutoBrightness—Sets the brightness to achieve the best balance between the document’s background, foreground, and highlighted areas. This option is not available when scanning in Color. • Edge Cleanup—Select this option to have the software remove any thin lines that may be around the edges in the scanned image. Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located.
• • • • • 138 Advanced Clarity—Produces a clear, legible image even for documents that have complex or textured backgrounds, such as graph paper, blueprints, and security paper. The Advanced Clarity option identifies the text and drawings in the foreground and produces a scan image that keeps the background from obscuring them. This option is only available when scanning in Black&White.
Scanning from TWAIN 7 This chapter includes: • Accessing the TWAIN Interface on page 140 • Configurations Tab on page 141 • Scan Settings Tab on page 143 • Document Settings Tab on page 146 • Image Enhancements Tab on page 148 • Imprinter(s) Tab on page 152 • About Tab on page 155 You can scan from any TWAIN scanning application instead of scanning from the One Touch buttons on your scanner or the One Touch button panel.
Accessing the TWAIN Interface Every TWAIN scanning application will access the scanner using a different method. Below is a brief list of common applications and how to initiate a scan from within that application, including some of the applications which may have been provided with your scanner. • Visioneer One Touch: Open the One Touch Properties window and under the Configuration List select “Configure Before Scan”.
Configurations Tab When the TWAIN interface first opens, the initial view of the Configurations tab shows the Current Settings profile and basic information about the scanning selections in the Summary field. The other tabs, Scan Settings, Document Settings, Image Enhancements, and Imprinter(s), are where you set these scanning options for a profile. The status field and buttons at the bottom of the TWAIN interface are always available. Click on the Scan button to initiate a scan with the current settings.
• • Import—if you have exported profiles from TWAIN previously, click on import to add those profiles to your current profile list. Browse to the location on your computer where the profiles are saved, select the profile then click on Import. If you import a profile that has the same name as a profile you already have in the list, you will be prompted to either overwrite the current profile or cancel the import of that profile.
Scan Settings Tab Mode—select the color you want the image to be saved as. • Black and White scans the image bitonal where everything on the page is either black or white. This setting is often used when scanning typed or written documents. When there are not a lot of graphics or if the graphics are not needed, this setting is ideal for archiving documents to a server or on a disc, emailing, or posting to a web page, as the file size is smaller than the other scanning modes.
Page type—your scanner supports both Single-Sided (simplex) and Double-Sided (duplex) scanning. If you only want one side of the page scanned, select Single-Sided. If your document contains information on both sides of the page, select Double-Sided to have both sides of the page scanned. Page size—click the down arrow and select a pre-defined page size from the list. The available page sizes are within the scanner’s range of minimum and maximum item size.
Manual feed mode—select this option to enable a 30-second delay from when the last page is scanned and when the scanner stops the scan job. This allows you to scan pages one at a time, or multiple separate stacks of pages, and have all pages scanned be in a single scan job when scanning is finished. To scan using manual feed mode: 1. Move the mode selector switch on the scanner to MANUAL. 2. Select Manual feed mode in the TWAIN interface. 3. Place the page(s) you want scanned in the input tray. 4.
Document Settings Tab Crop image to paper length—this option tells the scanner to crop the final image the bottom of the page being scanned. This option may occasionally be grayed out, not all TWAIN scanning applications support this feature. Always use the paper guides on the scanner so the page is not skewed. Skewed pages may not crop properly. This option is only available if the scanner supports this feature.
• • Sensitivity—drag the slider left or right to change the DFD sensitivity level. Sensors—if your scanner has multiple DFD sensors, you can turn on or off each of the sensors by selecting/deselecting the sensors. At least one sensor has to be selected. If your scanner has only one sensor, that sensor will be selected and grayed out. Patch codes—select this option to enable patch code detection during scanning. The scanner recognizes patch codes as follows: • The front side of the page.
Image Enhancements Tab Invert Image—this option reverses black and white on a page, so that when scanning a white page with black text image will be a black page with white text. This option is available when scanning in black and white or grayscale. Mirror Image—this option flips the image left-to-right. Despeckle—removes speckles from the background. Speckles are small spots on an image that the scanner interpreted as a valid part of the document.
The availability of this option is dependent upon the type of scanning application and how that application is set to receive image transfer from the scanner. Also, please note the following scenarios in which this option may be enabled or disabled. • Depending on your scanner model, JPEG transfer may not be available when image crop or deskew detection are selected on the Document Settings tab. • This option is only available when scanning in color or grayscale.
• Dynamic threshold enables you to set what level of light or dark text to look for on a page. When scanning in black and white, everything on the page is set to either white pixels or black pixels in the final image. If the text on the page is of a light color, then the text may be gone in the final image as the scanner will change those light colors to white pixels. The text threshold technique lets you set the level of darkness or lightness of the text on the page.
• • For example, if you are scanning a document with gray text, such as hand written pencil notes, move the slider towards Light. This tells the scanner that the level to look for is light, and gray pixels are converted to black pixels instead of white. If the overall tone of the original document is dark, such as a colored background that may interfere with detecting black, move the slider towards Dark.
Imprinter(s) Tab Use the imprinter tab to set the options for printing data on the pages as they are scanned. The imprinter options are only available if you have an imprinter unit installed in the scanner. • Pre-imprinter—prints the character strings defined on this tab on the pages before the pages are scanned. These strings then appear in the scanned image. The pre-imprinter only prints on the simplex (face up) side of the page.
You set the horizontal start position by moving the ink carriage in the imprinter unit itself. Move the ink carriage left or right and align the arrow tab to the appropriate paper width indicated on the imprinter unit. Text format template—the following table shows the available alphanumeric characters and symbols that can be printed. A maximum of 72 characters can be printed, which includes text you type in the input field as well as any tokens you select from the token list.
• • • • • {DD MMM.,YYYY}—inserts the current date in the Day, 3-letter Month, 4-digit Year format (31 Jan., 2011). {HH:mm}—inserts the current time in hours:minutes using the 24-hour clock format (13:30). {HH:mm:ss}—inserts the current time in hours:minutes:seconds using the 24-hour clock format (13:30:01). Counter digits—click the up or down arrows to change the number of digits to print in the counting number string.
About Tab TWAIN Driver Information—this area shows the current driver version and scanner name. If you have more than one scanner, of the same model, connected to your computer you will see a counting number after the scanner model. Scanner Information—this area shows the hardware specific information. • The Serial number is unique to each scanner, looking at different serial numbers allows the software to have multiple scanners of the same model installed on one computer.
Xerox DocuMate 4790 User’s Guide
Scanning from WIA 8 This chapter includes: • Scan using WIA from Microsoft Paint on page 158 • Fine Tuning Your Scans on page 160 Microsoft Windows version XP and later include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use other Windows applications as well.
Scan using WIA from Microsoft Paint 1. 2. On the Windows taskbar, click Start, point to Programs, point to Accessories, and then click Paint. From the File menu choose From Scanner or Camera. 3. The scan window opens. Use this window to select scanning options and start the scan process. 4. 5. Click on the color mode appropriate for the item you are scanning. Place a document in the scanner.
6. 7. Click on the Scan button in the WIA interface. The scanner starts scanning. The scanned image will appear in Microsoft Paint (or other WIA application you’re using).
Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it. 1. On the scan window, click Adjust the quality of the scanned picture. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. Resolution (DPI)—Click the up or down arrow to scroll through the dots per inch (dpi) of the resolution.
Scanning from ISIS 9 This chapter includes: • Accessing the ISIS Interface in QuickScan on page 162 You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. You received QuickScan with your scanner. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface.
Accessing the ISIS Interface in QuickScan Open the QuickScan software to access the ISIS driver scanning options. Please note that you may see the following warning message: 1. 2. Please disregard the message and click Continue. The ISIS drivers were installed correctly during the installation of your scanner. The Scanner Selection dialog box will then appear. Select Xerox DocuMate 4790 from the list of scanners and click OK. Your scanner is then ready to work with the ISIS driver.
Scanner Options, Maintenance and Troubleshooting 10 This chapter includes: • Changing the Background Color on page 164 • Replacing the Rollers on page 166 • Installing an Imprinter on page 171 • Installing an Ink Cartridge on page 172 • Adjusting the Printing Position on page 173 • User Utility on page 174 • Cleaning the Outside of the Scanner on page 182 • Cleaning the Inside of the Scanner on page 183 • Clearing Paper Jams on page 189 • Troubleshooting on page 190 • Uninstalling Your Scanner on page 193
Changing the Background Color You can change the scanner’s background plate color between black and white. The background color is important as it may affect the cropping quality of the scanned document. Each scanning application is different so you should choose the color (black or white) based on the best results you see in the final scanned document file. The default background plate is black. Your scanner has two scanning lamps, which allows for duplex (two-sided) scanning.
5. Carefully close the scanner when you are finished.
Replacing the Rollers Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. A worn roller should be replaced to avoid damage to the scanner’s internal parts. Before replacing the roller you should clean it as excessive dust on the roller will make it appear worn and smooth. You cannot properly diagnose a worn roller until you have cleaned it.
Replacing the Feed Roller Module 1. Pull the locking lever on the left side of the feed roller module down from the scanner. This releases the roller module from the scanner. 2. Carefully remove the roller module from the scanner. Discard the roller module, it cannot be repaired or reused. 3. 4. Take the new roller module out of its packaging. Align the end of the plastic end on the right side of the roller module with the slot in the roller compartment.
5. Insert the right side of the roller module into the scanner, then carefully angle the left of the roller module into the scanner. Be careful while inserting the roller module as the gears will engage as you place the module in the scanner. 6. Gently lift and hold the roller module in the scanner and then rotate the locking arm up and into the scanner. Make sure the roller module is securely in place before closing the scanner. Replacing the Double Feed Prevention Roller 1.
2. Carefully pull and hold the black tab on the left side of the roller away from the bar. 3. Gently lift the left side of the roller bar up and then pull the roller out of the scanner toward the left, releasing the roller from the gears on the right side of the compartment. 4. 5. 6. Discard the roller, it cannot be repaired or reused. Take the roller out of its packaging. Align the plastic gear end on the right side of the roller with the gears in the roller compartment.
8. Press gently on the metal bar on the left side to lock the roller in place with the black tab in the compartment. 9. Place the roller compartment cover in the scanner and lower it into place. 10. Press gently on the compartment cover to lock in the scanner. Make sure this cover is fully closed as it may break and cause damage to the scanner if it is not properly in place.
Installing an Imprinter An imprinter unit will print text, such as a date and time stamp, on the pages as they are scanned. If you have a pre-imprinter unit installed, the text is printed on the face-up side of the page before the image is captured, and the printed text is then reflected in the scanned image. The imprinter unit is an optional accessory that you can purchase at www.xeroxscanners.com in the Parts and Accessories page for your scanner. 1. Turn off the scanner. 2.
Installing an Ink Cartridge 1. 2. 3. 4. Turn off the scanner. Open the imprinter door. Remove the protective tape from the ink cartridge. Move the ink cartridge carriage to the ink cartridge exchange position on the imprinter unit. 5. Insert the ink cartridge into the carriage as shown in the diagram. 6. Lower the arms on the carriage to lock the ink cartridge in place. 7. Reverse this procedure to remove the ink cartridge when it is time to be replaced.
Adjusting the Printing Position You set the horizontal start position by moving the ink carriage in the imprinter unit itself. Move the ink carriage left or right and align the arrow tab to the appropriate paper width indicated on the imprinter unit. The vertical start position is set in the scanning interface you are using.
User Utility The User Utility is a software program designed to help maintain and troubleshoot your Xerox scanner. On installation you were prompted to place an icon on your Windows desktop. If you selected yes, simply double-click on the user utility icon to open the software. If you do not have the User Utility icon on your desktop, follow these instructions for opening the utility from the Windows programs list: 1. Click on the start button on the Windows taskbar. 2. Click on All Programs. 3.
• • • • • Sleep Mode: clicking on this button opens a window for you to set the time frame for your scanner to go into power saving mode. Please see Setting Sleep Mode on page 178 for instructions. Clean Imprinter: clicking on this button initiates an automatic cleaning of the print head on the ink cartridge installed in the imprinter. When the imprinter is not installed this button is disabled. Buzzer Setting: clicking this button opens a window for you to turn on or off the scanner beep sounds.
If you are unable to resolve the issue using the troubleshooting steps in this table, please refer to the section Troubleshooting on page 190. Error Code Message U11 - U18 Paper Jam and Paper Remains in Scanner errors. U20 A skew error has occurred. Cause Resolution Paper has jammed while being fed through the scanner. Open the scanner, remove the pages, then close the scanner. Please see page 189 for complete instructions. Document sensors are dirty.
Error Code Message Cause Fxx System error occurred. An unknown system error Reset the scanner and computer: has occurred. 1. Turn off the scanner power. 2. Unplug the USB cable and power from the scanner. 3. Reboot (restart) the computer. 4. Plug the USB cable and power cable back into the scanner. 5. Turn the scanner back on. If you are still unable to scan, contact Xerox Technical Support. Please refer to the Technical Support Card you received with the scanner for contact information.
Setting Sleep Mode Your scanner has a built-in power saving feature that sets the scanner into low power when the scanner has been sitting idle for 15 minutes. This default setting conserves power and complies with the ENERGY STAR requirements. Power saving extends the life of the lamps by turning them off when not in use. 1. Open the scanner User Utility application. 2. On the main window click on the Sleep Mode button. 3. When the Sleep Mode window opens, select the options you want. 4.
• • • • After cleaning the scanner, do a test scan and view the final image file. Do not perform a shading adjustment until after you clean the scanner and test scan. A shading adjustment performed before cleaning the scanner may result in degraded image quality. Have the Shading Paper, provided with your scanner, ready as the software will tell you when to insert it into the scanner. Make sure the Shading Paper is in-like new condition.
5. 6. 7. Change the background plates to white then click on OK to proceed. Close the scanner before continuing with the shading adjustment. If you have already changed the plates to white you will not see the above message. Proceed to the next step. Place the Shading Paper in the scanner’s input tray in the Landscape position then click on OK. The scanner will pull the Shading Paper through as it sets the adjustment for the white background plate.
9. The Now Adjusting message box will close automatically when the black background Shading Adjustment is complete. 10. Click on OK to complete the shading adjustment. Restoring the Default Shading Adjustment You can reset the shading adjustment to the factory default setting if completing a shading adjustment does not improve the image quality. 1. Open the scanner User Utility application. 2. On the main window click on the User Shading... button. 3. Click on the Restore Default button. 4. 5.
Cleaning the Outside of the Scanner Excessive dust accumulation around and on the scanner will pull into the scanner during the scanning process and clog the ventilation openings. You should clean the outside of the scanner at least once a month to help limit the amount of dust build up in the scanner. Note: You will need the blower brush provided with your scanner and a soft dusting cloth to clean the scanner. 1. 2. Turn off the scanner power.
Cleaning the Inside of the Scanner Cleaning the inside of the scanner helps to keep your scanner operating at optimum performance. You should clean the inside of the scanner at least once a week or after 20,000 pages have been scanned. If you are getting frequent paper jams, multiple pages feeding at the same time, or you’re seeing lines in the scanned image, it is time to clean the scanner.
Cleaning the ADF Rollers 1. Pull on the scanner cover release and lift the lid to open the scanner. 2. The following illustration shows where the rollers are located in the scanner. Use a roller cleaning paper to clean all of the rollers indicated in the illustration.
Note: Be careful when cleaning the rollers. All of the rollers, except the free rollers, are designed to rotate in one direction only. Do NOT force the roller to rotate in the opposite direction. Forcing the roller to rotate will damage it, and cause the scanner to feed pages incorrectly. Reset the Roller Count in the User Utility After cleaning the scanner you need to reset the roller count in the User Utility. 1. Open the User Utility application. 2.
3. Use a soft cloth to wipe off the scanner glass and background plates. If there is sticky residue on either surface you can use the roller cleaning paper to remove it. Cleaning the Paper Sensors The scanner has several sensors to detect the status of the paper when it is in the scanner. You should clean these sensors as part of your standard weekly maintenance of the scanner. Note: Do not clean the sensors with the roller cleaning paper.
• Remove the brush tip from the Blower Brush and set it aside, you will be using only the blower to clean the sensors. Cleaning the ADF Sensors 1. Pull on the scanner cover release and lift the lid to open the scanner. 2. The following illustration shows the location of the sensors in the scanner.
3. 188 Point the tip of the blower at the sensor and squeeze the blower to direct a puff of air at the sensor head to remove dust. Do this for each sensor in the scanner.
Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, use the following procedure to remove the paper from the scanner. 1. Pull on the scanner cover release and lift the lid to open the scanner. Do not attempt to remove a jammed page with the ADF door closed. 2. 3. Remove the jammed page from the scanner. Close the ADF door and continue scanning.
Troubleshooting Problem: The scanner won’t scan. What’s wrong? Check for one of these possible problems: • Are the cables loose or not plugged in securely? Inspect the cable connections. Make sure the cables are plugged in securely. • Is the scanner’s status light on? Turn on the scanner’s power. If the status light doesn’t come on, plug the power supply into another electrical outlet. If you are using a UPS battery back-up or power strip, try plugging the scanner directly to a wall outlet.
This is a message informing you that the software does not install an ISIS driver. This is the correct behavior of the Kofax VRS software, the ISIS driver for your scanner was installed when you chose an ISIS installation option when installing the scanner driver. Problem: Why does my scanner not function after performing a system restore on Windows XP or Windows Vista? The system restore process may have corrupted some of the driver components. It is recommended that you reinstall your scanner driver.
Problem: I tried to 'Repair' the One Touch application by using the 'Change' function through the Add/Remove Program within the Control Panel and was not able to repair it. How do I repair One Touch? 1. Before attempting to repair One Touch, unplug the USB cable connected to the scanner. 2. Perform the Change/Repair function again. If you are asked for the Install DVD, insert the disc into the DVD-ROM player and click OK. 3. When prompted, plug the USB cable back into the scanner. 4.
Uninstalling Your Scanner To uninstall the Xerox DocuMate scanner, remove the scanner software, and any other scanning software provided with the scanner. When uninstalling the scanner driver or One Touch, please leave the scanner's USB cable plugged into the computer. Unplug the USB cable from the computer after the software uninstall program closes. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2.
Xerox DocuMate 4790 Specifications Optical resolution Bit depth Scan method ADF specifications Maximum item size Minimum item size Scanning Speed Capacity Paper Thickness Image Sensor Light source Interface Scanner dimensions Width Depth Height Weight Operating temperature Relative humidity Power supply AC Power cord Power consumption USB cable Safety and agency certifications Supported Operating Systems Scanner Drivers Bundled Software 194 600 dpi 24-bit color, 8-bit grayscale, 1-bit bitonal (black &
Xerox DocuMate 4790 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Roller Exchange Kit • Double Feed Prevention Roller • Feed Roller Module 70-0565-000 USB Cable 35-0113-000 Power Cord 35-0233-000 (U.S.) 35-0235-000 (EUR) 35-0236-000 (U.K.
Xerox DocuMate 4790 User’s Guide
Regulatory Information A This chapter includes: • Basic Regulations on page 198 • Copy Regulations on page 200 Xerox DocuMate 4790 User’s Guide 197
Basic Regulations United States (FCC Regulations) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Xerox Limited representative or by contacting: Environment, Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England, Telephone +44 (0) 1707 353434 Other Regulations Turkey (RoHS Regulation) In compliance with Article 7 (d) We hereby certify "It is in compliance with the EEE Regulation".
Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: 2. 3. 4. 5. 6. 7. 8.
9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc.
Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.
Compliance Information B This chapter includes: • Product Recycling & Disposal on page 204 • Energy Star for the USA on page 205 Xerox DocuMate 4790 User’s Guide 203
Product Recycling & Disposal USA & Canada If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities.
Energy Star for the USA Energy Program Compliance The Xerox DocuMate 4790 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors.
Xerox DocuMate 4790 User’s Guide
Index A Actual size, 86 Add Application, 102, 109, 111 Adobe® Reader®, 40 Advanced Clarity, 138 Advanced device settings, 86 Advanced Settings tab, 65 After Clean Roller, 175 After Replace Roller, 175 Apply button, 57 Aspect ratio, 86 Auto Color Detect, 138 AutoBrightness, 137 AutoCrop, 136 AutoCrop to Original, 63 AutoDeskew, 136 AutoOrientation, 138 AutoRotate image, 86 B Background Color, 164 Background Smoothing, 138 bit depth, 194 Black and White, 143 Black&White mode, 62, 64 Blank Page Deletion, 138
Index Excel Spreadsheet, 124 Export, 141 K F L Fax and Print, 59 File format, 53, 69, 74 file format, 124 Fit to page, 86 flowing page, 134 Format tab, 132 Front and Back background color, 155 Landscape, 144 Languages in Document, 127 Lock icon, 61, 63 Logical Form Recognition, 40 Long document, 144 G Maintain aspect ratio, 86 Manual feed mode, 145 Maximize Quality, 71, 72 Memory, 174 Microsoft Internet Explorer, 104 Microsoft Outlook, 58 Microsoft Paint, 58, 108, 157 Microsoft Word, 56, 58, 101, 12
Index Button panel, 55 icon, 54, 56 New settings, 56 Options tab, 58 Panel features, 54 properties, 56, 74, 77, 83, 87, 105, 122 One Touch Properties window options, 61 OneTouch Button Panel names, 53 Optical Character Recognition (OCR), 58, 72, 122 Options tab, 58 P Page orientation, 144 Page Settings tab, 63 Page size, 144 Page type, 144 paper jam, 166 Paper size, 63 PaperPort®, 139 Patch codes, 147 PDF Image quality and file size, 71, 72 PDF applications, 58 PDF Destinations, 110 PDF file format, 58, 6
Index Straighten Image, 64 Summary, 142 System, 175 system requirements, 17 T Text (threshold), 149 Text Documents Properties, 101 Text Editors, 58 text file format, 123 Text file formats, 72 Threshold, 150 Threshold technique, 149 TIFF file format, 69, 70 Total number of pages scanned, 155 Transfer to Storage, 77, 79 true page, 134 TWAIN Driver Information, 155 TWAIN interface, 74, 75, 140 TWAIN standard, 139 TXT file format, 56, 122 U Uninstall Software, 193 Update All Counter, 175 Updates, 39 USB cabl
