OneTouch 4.
Design © 2013 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design® and DocuMate® are registered trademarks of Xerox Corporation in the United States and/or other countries. BR2428 Content © 2013 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch® logo are registered trademarks of Visioneer, Inc.
Table of Contents 1 Safety Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Redaction Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55 File Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58 Create Single Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Table of Contents Choosing TWAIN or WIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Safety 1 This chapter includes: • Safety Introduction on page 8 • Operational Safety Information on page 9 • Electrical Information on page 10 • Emergency Power Off on page 11 • Maintenance Information on page 12 • Product Safety Certification on page 13 • Environmental Health and Safety Contacts on page 14 Xerox® DocuMate® 4700 User’s Guide 7
Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • Always follow all warnings and instructions that are marked on or supplied with the equipment.
Electrical Information Warning - Electrical Safety Information 1. 2. 3. 4. 5. 6. 7. 8. 9. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice. The socket outlet shall be installed near the equipment and shall be easily accessible. Use the power cable that is supplied with your machine.
Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water.
Maintenance Information 1. 2. 3. 4. 5. 6. 12 Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not carry out any maintenance on this product which is not described in the customer documentation. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could cause a dangerous condition. Use supplies and cleaning materials only as directed in this manual.
Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Standard UL60950-1 (USA) CSA 22.2 No.
Environmental Health and Safety Contacts Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: Europe: 14 1-800-828-6571 +44 1707 353 434 Xerox® DocuMate® 4700 User’s Guide
Welcome 2 This chapter includes: • What’s in the Box on page 16 • System Requirements on page 17 • Documentation on page 18 • The Xerox DocuMate 4700 Scanner on page 19 Xerox® DocuMate® 4700 User’s Guide 15
What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.
System Requirements Pentium 4 PC or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • • • Microsoft® Windows® operating system: – 32-bit Windows XP (Service Pack 1 and 2) – 32-bit or 64-bit Windows Vista (Service Pack 1) – 32-bit or 64-bit Windows 7 – 32-bit or 64-bit Windows 8 The scanner is compatible with Service Pack 3 for Windows XP, Service Pack 2 for Windows Vista, and Service Pack 1 for Windows 7.
Documentation The following printed documentation is provided in the box: • Installation guide—abbreviated scanner setup and installation instructions. • Technical support card—contact information for technical support and customer service, and a brief overview of our standard product warranty. • Warranty card—the warranty card is provided for users in Russia and should be filled in as described on the card. For all other users, please dispose of this card in paper recycling.
The Xerox DocuMate 4700 Scanner 1 3 2 4 7 5 1 Document Pad 5 Control Panel 8 6 2 Scanner Lock 6 Input USB Port 3 4 Reference Frame Flatbed Glass 8 7 Output USB Port Power Jack Document Pad—Holds documents in place on the scanner glass. Scanner Lock—Locks or unlocks the scanning head. Reference Frame—Reference marks indicating where to align various paper sizes. Flatbed Glass—Place document face down to scan. Control Panel—One Touch scanning controls and status light.
Xerox® DocuMate® 4700 User’s Guide
Scanner Setup 3 This chapter includes: • Unpack and Assemble the Scanner on page 22 • Connect the Scanner Power Cord on page 24 Xerox® DocuMate® 4700 User’s Guide 21
Unpack and Assemble the Scanner 1. Remove any shipping tape from the scanner body. Peel off the protective plastic film from the control panel. 2. Lift the scanner lid. 3. Remove any tape and protective foam from around or on the flatbed glass.
4. Slide the locking tab to the unlocked position. 5. Close the scanner lid when you are finished.
Connect the Scanner Power Cord Note: Only use the power supply (HEG42-240200-7L made by HiTron or DA-48M24 made by APD) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 1. 2. 24 Plug the power supply into the power port on the scanner. Plug the power cord into the power supply and into a wall outlet.
Installation 4 This chapter includes: • Before You Begin on page 26 • Install the Software and Connect the Scanner on page 27 • Installing Additional Applications on page 33 • View the User Guides on page 35 • Register Your Scanner on page 36 Xerox® DocuMate® 4700 User’s Guide 25
Before You Begin Please make sure of the following before you begin installation: • The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner. Visit our web site at www.xeroxscanners.com for the latest software updates for your Xerox scanner.
Install the Software and Connect the Scanner The installation disc contains the necessary driver, and scanning software, to use your Xerox scanner. To install the software: 1. Start Microsoft Windows and make sure that no other applications are running. 2. Insert the installation disc into your computer’s DVD-ROM drive. The disc automatically starts. 3. 4. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. The disc’s Main menu window opens.
5. On the Main menu, select Install software. 6. Make sure the boxes for Scanner Driver and Visioneer One Touch are selected, as well as any other applications you want to install. Note: The software provided with your scanner may differ slightly from the list shown in the window. 7. 28 Click Install now.
Installing the Scanner Driver The scanner driver installation will start first. 1. The Welcome to the Xerox Setup Wizard opens. 2. 3. 4. 5. Click Next. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted window. The software will now be installed.
Connect the USB Cable and Turn on the Power 1. 2. Remove any tape from the USB cable. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. 3. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection. Turn on the scanner power. Press the power button on the control panel. The status light comes on and flashes indicating that the scanner is receiving power.
4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 5. 6. Click OK to complete the installation process. Click Close on the Installation Complete window to close and exit the driver installer. Installing Visioneer One Touch The Visioneer One Touch software installation will start automatically after you click Close on the driver Installation Complete window.
1. Click Next on the Welcome to the One Touch Setup Wizard. 2. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and One Touch will not be installed. Click Close on the Installation Complete window to close and exit the software installer. 3.
Installing Additional Applications Your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s Main menu and click Install software. 2. Select the additional applications you want to install, then click Install now. 3. Follow the instructions on the screen to install each of the additional applications. Software About the Software Nuance PaperPort® PaperPort is a document management software application.
Software About the Software Nuance PDF Converter PDF Converter Professional 7 features 100% industry-standard PDF creation and editing plus the world’s most accurate PDF conversion to editable Microsoft® Office® formats available. It also offers one-click scanning to PDF, the most advanced PDF search capabilities, excellent graphics management, document flattening and autoremoval of sensitive information.
View the User Guides 1. Return to the disc’s Main menu and click on View user guides. 2. Click on View scanner documentation to access the scanner user guide. Click on View software documentation to access the user guides for the software applications provided with the scanner. When you’re finished, click Main menu to return to the Main menu window and click Exit. Remove the installation disc and store it in a safe place. 3. 4.
Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: You will need an active internet connection to register your scanner. If you do not have internet access you can contact our customer service department to register the scanner.
Loading Documents to Scan 5 This chapter includes: • Scanning from the Flatbed Glass on page 38 • Scanning Interfaces on page 39 This chapter illustrates scanning with the buttons on the scanner. After loading documents in the scanner, as described below, you can also scan using the One Touch Button Panel on screen, or using a scanning application. Note: Always remove any staples or paper clips from documents before placing them on the glass to avoid scratching it.
Scanning from the Flatbed Glass 1. Lift the scanner cover and place an item face down on the glass. 2. 3. Align the item with the arrow on the reference frame then close the cover. You can now scan the document using the scanner buttons, One Touch, or one of the other scanning interfaces.
Scanning Interfaces If you selected the recommended installation options, then you have several different options to scan with your Xerox DocuMate 4700 scanner. • One Touch—When you press one of the scanner buttons, documents are scanned using the scan settings assigned to the button you selected. The scanned images are then sent to a destination on your computer or network drive. • One Touch Button Panel—Use this scan option when you want to scan from the computer screen.
Xerox® DocuMate® 4700 User’s Guide
Scanning and Configuring One Touch 6 This chapter includes: • Default One Touch Settings on page 43 • Scan from the One Touch Button Panel on page 44 • Changing the Button Settings on page 46 • Selecting Options for One Touch on page 48 • Scan Configurations on page 51 • File Formats on page 58 • Configure Before Scan on page 62 • Open Scanned Document(s) on page 64 • Transfer to Storage on page 65 • Burn to CD-ROM on page 71 • Printer or Fax on page 73 • PaperPort on page 75 • SharePoint on page 77 • FTP
The One Touch Button Panel, that you see on the computer screen, shows the pre-set function for each button (such as Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished. The One Touch button panel shows which application the button is configured to send images to.
Default One Touch Settings When you installed the scanner, the software configured each One Touch button with appropriate settings consisting of: a Destination Application, a Scan Configuration, and a File Format. The button names, such as Email or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see Changing the Button Settings on page 46 for instructions.
Scan from the One Touch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon. To scan from the One Touch Button panel: 1. Load the documents into the scanner. 2. Click on the One Touch icon in the Windows notification area (at the lower right corner of the screen.) One Touch Icon 3. The One Touch Button Panel opens. 4. 5.
• • Scanner icon—click to open the scanner’s hardware properties. Red “X”—click to close the One Touch panel. The Button View • Left-click on a Destination Application icon to start scanning. • Right-click on a Destination Application icon to open the One Touch Properties. • Left-click on the arrow buttons, on the right side of the panel, to view the rest of the One Touch buttons. The Detail View • Left-click on a Destination Application icon to start scanning.
Changing the Button Settings 1. 2. Click on the One Touch icon. Right-click a button on the One Touch Button Panel. 3. The One Touch Properties window opens. The One Touch Properties window will also open when you press, hold down for 3 seconds, and release a scanner button. Scanner button configuration tab Select a file format for your scanned images. Select the Destination Application that will open when you are finished scanning.
The scanner scans and sends the image to the selected destination, with the file format and scan configuration you specified. Properties button—displays a window for selecting properties for a destination. This button is disabled if the selected destination application does not have global configuration properties. Refresh button—updates the links between all your computer’s Destination Applications and One Touch.
Selecting Options for One Touch Use the Options tab to configure how One Touch works with the selected button, such as which destinations are available, or what the file name should be. Select Button—click the down arrow and select the button for which you want to modify the settings from the list. The options you choose in this window only apply to the button you select in this list. Show all destinations—this option selects all of the Destination Application categories.
Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in the destination list, on the One Touch configuration tab. This feature allows you to scan one time while distributing the file to multiple destinations. Please refer to Scanning to Multiple Destinations on page 102. Instant delivery—enables image transfer to the destination while scanning is in progress, provided that Create Single Image Files is also selected.
• Click the down arrow and selected a token value from the list, then click the arrow button to add that value to the file name field. The token values are: {FN}—inserts the scanner name. {#b}—inserts the image number without adding zero (1). {#03b}—inserts a 3-digit image number in the scan batch (001). {D}—inserts the numeric day of the month without a zero added to single-digit days (4). {DD}—inserts the numeric day of the month with a zero added to single-digit days (04).
Scan Configurations The scan configurations are where you select the scanning resolution, brightness, mode (color, black & white, or grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. Select the scan configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here.
Based on the selected destination, additional settings tabs may also be available. If you see one of these additional settings tabs please refer to the appropriate section, as listed below, for instructions on configuring these destination specific options. • Use the Storage Options tab to choose the storage folder for scans sent to the Transfer to Storage destination, as described on page 65. • Use the Device Settings tab to configure Fax and Print destinations, as described on page 73.
Page Settings Tab The options on the Page Settings tab will be available based on either the selected color mode (Black & White, Grayscale, or Color), or based on whether or not the scanner hardware supports the feature. Click the name to toggle between inches and millimeters. Standard—click the menu arrow and choose a page size from the list. Custom—enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or millimeters, to toggle between them.
• Invert image—only available for Black&White Mode, this option reverses the black and whites of an image. Original Image • Inverted Image Color dropout—color dropout is the ability of your scanner to automatically remove a color from a scanned image. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark. Color dropout applies to Black & White or Grayscale scanning modes.
• Gamma—is the tone curve and the starting point for image enhancement. As you raise or lower the Gamma value, the values at which saturation, hue, brightness and contrast affect the image are changed. It is recommended that you keep the default Gamma value or adjust this setting before adjusting the other options. This option is available for both Color and Grayscale scanning. Redaction Settings Tab Use the options on the Redaction Settings tab to remove a specified area in the scanned image.
• • • • From left—input the upper-left corner start position measured from the left-side of the page. From top—input the upper-left corner start position measured from the top of the page. Width—input the width of the area to be removed. Height—input the height of the area to be removed. Color—this color field shows the selected fill color for the redacted area(s). When the software removes the area you specify, it fills the area with the color you have selected here.
• If Color dropout is selected, redaction occurs after the color specified is removed from the image. For example, if you selected Red as the color dropout, but then specify red for the redaction region, the final image will have the redacted region filled with gray when scanning Grayscale, or black or white when scanning in Black&White. Click the name to toggle between inches and millimeters.
File Formats The available file formats, in the Select format panel, are based on the selected destination for scanning. For example, if scanning to the destination Transfer to Storage, all file formats are available as the files are saved directly to a folder without opening any application. If the destination is an application, such as Microsoft’s Paint, only the file types the application supports will be available in the Select format panel.
Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, the format panel will change the BMP icon to the selected image format icon. BMP—the *.bmp (bitmap) format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats. GIF—the *.
To select a JPEG file size: 1. 2. Select JPG as the page format. Right-click on the JPG icon. A menu opens. 3. Choose the file size/image quality option for your scanned images. Minimize Size—smallest file size, lowest image quality. Normal—medium file size, some loss of image quality. Maximize Quality—largest file size, minimal loss of image quality. Your selection pertains only to the button currently selected on the One Touch Properties window.
2. Right-click on the PDF icon. A menu opens. 3. Choose the file size/image quality option for your scanned images. Minimize Size—smallest file size, lowest image quality. Normal—medium file size, some loss of image quality. Maximize Quality—largest file size, minimal loss of image quality. Your selection pertains only to the button currently selected on the One Touch Properties window.
Configure Before Scan You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning interface opens before the scanning starts. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button. 1. Open the One Touch Properties window. 2.
Canceling a Configure Before Scan 1. Click Cancel in the scanning progress window. 2. The following window will open asking if you want to cancel the entire job. – – Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
Open Scanned Document(s) Select the destination Open Scanned Document(s) to have the scanned document open automatically when scanning is complete. Supported file types—all file formats are available when scanning to the Open Scanned Document(s) destination. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 61 to see a list of text file formats that are available when OCR is installed.
Transfer to Storage With Transfer to Storage, you can scan documents and save them in a folder in one step. Supported file types—since the files are saved directly to a folder on the computer or server, all file formats in One Touch are available. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 61 to see a list of text file formats that are available when OCR is installed.
• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.
2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click on the setting you want the Storage location to be updated with. – – – For all configurations—select this option to have the storage location, in all scan configurations Storage Options tabs, updated to use this location. Note that the storage Link Properties location will also update to use this location.
4. Click the New button. 6. 7. The Scan Configuration Properties dialog box opens. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. 8. Click the Browse button. 5.
9. Select the folder you created for storing the scanned documents. 10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration.
13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 14. Now select a scanner button for each new configuration. Click Apply to set that button for that configuration. Scan to multiple storage folders: 1. Insert the document you want to scan to storage. 2.
Burn to CD-ROM If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows version XP or later. Supported file types—since the files are going to be burned to a CD, all file formats in One Touch are available. Note that text file formats are only available if an OCR module or application is installed.
6. When you are ready to burn the files to a CD, open the One Touch Properties window, select Burn to CD and then click the Properties button. 7. 8. Make sure a blank CD is in the CD burner. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the One Touch files on the CD.
Printer or Fax The availability of printers and/or faxes in the One Touch destination list depends on whether or not you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax documentation, for setting up printers and faxes. Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only uncompressed data can be send to these devices. Destination type—printers and Faxes are classified as “Device Links”.
• • • • • • • Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page. Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page. Center image on page—the image will be printed in the center of the page instead of at the top left corner.
PaperPort In the One Touch Properties window, select PaperPort as the Destination Application for scanning. Supported file types—all image file formats are available when scanning to PaperPort. The sPDF and nPDF text file formats are only available when the OmniPage software or One Touch OmniPage module is installed. Please refer to Text Formats on page 61. Destination type—the PaperPort destination is classified as a “Document Management Link”.
PaperPort One Touch Link Properties window Scan Configuration Properties window PaperPort tab Select the destination folder for Scanned Documents • Select a folder to send the scanned document(s) to when scanning to the PaperPort destination. The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager to add or delete folders, add other drives and network locations to this list. You cannot add new folders from the One Touch PaperPort configuration windows.
SharePoint The SharePoint destination link allows scans to be sent directly to a SharePoint site from One Touch. Please contact your SharePoint site administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the SharePoint sites and user accounts are outside the scope of this document.
• • • • • User account—input the user account name that has privileges to save files to the specified SharePoint site and Destination folder. Password—input the password for the user account name you specified. Use Windows Integrated Authentication—select this option to use the Windows current user’s login name and password to access the SharePoint site. Destination folder—this is the folder where the final scanned document(s) are transferred to when scanning is complete.
Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.
FTP Transfer The FTP Transfer destination link allows scans to be sent directly to an FTP server from One Touch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the FTP server and user accounts are outside the scope of this document.
• Destination folder—input the folder path, on the remote FTP server, where you want the scanned documents sent. This path would appear in your web browser after the host name. For example, marketing/shared documents/data sheets. Because the destination configuration is done through the scan configuration, you can set each configuration to scan to a different FTP server, destination folder, and so on.
SMTP The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from One Touch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP server settings and user accounts is outside the scope of this document.
• • • Email to—input a valid recipient email address to receive the scanned document. If it is not a valid address the transfer will fail. Email from—input the email address you want to appear in the email message “from” field. Limit (MB)—input the maximum message size limit set on the SMTP server. This number should be lower than or match the SMTP server maximum. You cannot send messages that exceed the maximum message size of the SMTP server.
Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties window. There are no global configuration properties for the SMTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.
Email Applications Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email message. You then fill in the recipient email address(es) and send the message. You need to have configured an email application before you can scan to it using One Touch. If you do not have your email application set up prior to scanning, the default Windows email application will open and ask you to configure your user information.
Email Properties Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the One Touch destination list. • • Folder for storing attachments—click the Browse button to change the location using the Windows file browser, or type a location directly in the field.
Text Editors Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text in the scanned image into editable text using Optical Character Recognition (OCR). Supported file types—the text file formats and destination applications are only available if an OCR module or application is installed. Please refer to Text Formats on page 61 to see a list of text file formats that are available when OCR is installed.
Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by their icons in the list. • • Add application—click this button to open the Add Text Based Link dialogue so you can add other text editing applications to One Touch. Delete application—select an application in the list then click this button to remove the application from the One Touch destination list.
Adding Text Editor Applications to One Touch 1. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List.
Creating an HTML Web Page from Your Scanned Documents 1. 2. Open the One Touch Properties window. Select your web browser as the Destination Application and choose HTML as the Format. Choose HTML 3. 4. 5. 6. 90 Choose a Scan Configuration that has the settings for how you want any images, on the pages you are scanning, to be displayed. For example, choose a color or grayscale scan configuration if your documents contain images that you want posted to your website with the HTML text. Click OK.
Still Image Client If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. Supported file formats—you cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning. Destination type—the Still Image Client destination is classified as an “Event Forward Link”.
4. A dialog box opens for you to select the application to use for scanning. Select the application you want in the box and click OK. Now the application you selected opens and you can continue scanning using that application’s interface. Technical Note If the scanner scans and sends an image to an application without prompting you to choose an application to run, the control panel options for your scanner’s events are automatically set to run a specific program when an event is initiated.
Image Editors Image editors include Microsoft Paint and other drawing and graphics applications. Supported file formats—the available file formats are based on the selected destination application. For example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF or JP2 as Paint cannot open those two file types. Please refer to Image Formats on page 58 for more information on which image formats One Touch supports.
Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. • • Add application—click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to One Touch. Delete application—select an application in the list then click this button to remove the application from the One Touch destination list.
Adding Image Editor Applications to One Touch 1. To add another application to the list, click the Add application button. The Add Simple Image Link dialog box opens. 2. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box.
PDF Applications PDF destinations are applications that can open and/or edit the Adobe PDF file format. Supported file types—applications in the PDF destination group support the *.pdf file format. When the OmniPage module or software is installed, One Touch includes an option to scan as sPDF or nPDF. Selecting either of these two formats still creates a *.pdf file, but the “s” and “n” letters indicate that OCR will process the image before sending the file to the PDF application.
3. Click on one of the default text editors such as WordPad. 4. 5. Click on the Properties button. To add another application to the list, click the Add application button. The Add Text Based Link dialog box opens. 6. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in Step 3. Select the icon in Step 3 of the dialog box.
8. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list. This PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to search or edit the text in the final file. The application you are adding must be able to open *.pdf files. Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer.
Send to Application The Send to Application link allows you to select any application on your computer as the scan destination. Supported file types—all file formats in One Touch are available when scanning to this destination. After you configure the link, as described below, make sure you select a file format that the application can open. Please refer to Text Formats on page 61 to see a list of text file formats that are available when OCR is installed.
To configure a destination application for the Send to Application link: Send to Application One Touch Link Properties window 1. 2. 3. 4. 5. 6. 7. Send to Application Scan Configuration Properties window Click Browse to open the Windows file browser and navigate to the location of the application’s executable (*.exe) file. In most cases, the application’s directory is located in the programs directory on the C:\ drive.
Configure advanced features—select this option to change the default settings for this link. Only advanced users and application developers should modify these settings. Send to Application One Touch Link Properties window • • • • Send to Application Scan Configuration Properties window Launch application for every image—when this option is selected, the application will open one time for each image scanned.
Scanning to Multiple Destinations Scanning to multiple destinations works the same as when scanning to a single destination, One Touch simply distributes the final scan to several destinations. This option is enabled separately for each One Touch button. 1. Open the One Touch Properties window and click on the Options tab. 2. 3. 102 Select Enable scanning to multiple destinations, then click back on the configuration tab.
4. 5. If any of the destinations you select have global configuration properties, the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on the Properties button to open the One Touch Link Properties window to configure the destinations. Each destination that has global properties will be represented by its configuration tab in the One Touch Link Properties window.
6. 7. 8. Select the scan configuration you want to use for scanning in the Select configuration list. Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options. Each destination that has per-scan configuration properties will be represented by its configuration tab in the One Touch Scan Configuration Properties window.
Scanning with Job Separation Use job separation to have One Touch create a new file each time a separator is detected when scanning a multiple page batch. For example, if you want to scan financial statements from several different banks, you can place a stack of statements in the scanner and One Touch will separate each statement into a different file based on your selected job separator. 1. Open the One Touch Properties window. 2.
6. 7. 8. Select one of the two job separation options: When a blank page is detected—a new file will be created after a blank page is fed through the scanner. The blank page is discarded from the scanned image and the new file starts with the next page in the document stack. Place a blank page, in the document you are scanning, at each place where you want a new file created when scanning is complete.
• If you select When the number of images reaches, and input a number in the control box, any blank pages will be discarded first, and then the number of images scanned will be counted. For example, if you scan 12 pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12.
Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. Note: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution.
Text Formats You select the text format option by clicking on the text icon on the One Touch Properties window. This is the text format icon. This example of the text format icon is sPDF. Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text.
2. Right-click on the text format icon. Example menu for the TEXT format when the Destination Application is Microsoft Word. 3. Example menu for the TEXT format when the Destination Application is a Storage location. Choose the file type that you want for the text format. Your selection of a file type pertains only to the Destination Application currently selected on the One Touch Properties window. Other Destination Applications that have a text option selected as the Page Format are not affected.
Normal PDF—the.pdf file format used by Adobe Acrobat. This format converts scanned text into a PDF with the text ready for editing in a PDF editing program. Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings are: • Minimize Size—smallest file size, lowest image quality. • Normal—medium file size, some loss of image quality. • Maximize Quality—largest file size, no loss of image quality.
Selecting One Touch OmniPage OCR Options The software you installed for your scanner includes a set of advanced OCR options integrated with One Touch. Note: The OCR options apply globally to all the One Touch Destination Applications that perform OCR. For example, if you select the OCR options for Adobe Acrobat, they also apply to WordPad. To select OCR options available from One Touch: 1. Open the One Touch Properties window. 2.
The OCR Tab The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing. 1. Choose the options you want from the OCR window. – Languages in Document—click on the language(s) in list that correspond to the languages in the documents to be scanned. You can click on multiple languages. These are the languages that will be recognized during the OCR process.
User Dictionary—a user dictionary is your personal dictionary with words that you want the OCR engine to reference for better accuracy when converting the document into editable text. For example, if you scan documents with highly technical terms or acronyms not found in typical dictionaries, you can add them to your personal dictionary. You can also add names that you expect to be in the documents too.
– 4. 5. 6. 7. Here is an example of what the text file might look like: Xerox One Touch OmniPage wysiwyg jpeg bmp sPDF nPDF – The file does not have to include every word you want in the dictionary. You will be able to edit the list later. In fact, the file does not have to contain any text at all, and you could add the words using the editing options. However, if the list of words is long, it’s usually faster to type them in the word processing program.
10. Select the file you just created for your user dictionary and click Open. In the example above, the file is named USERDIC1. 11. The text file now appears on the list of user dictionaries that you can use for spellchecking. 12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label [current] is added to the name. If you don’t want to use any user dictionaries for spellchecking, click [none] at the top of the list.
3. To import a list of words from another text file, click Import. The Import Contents of User Dictionary window opens. 4. Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary. Click Import. The file’s words will be added to your user dictionary list. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary Files list and click Export. 5. 6.
1. Click the Format tab and choose the options you want for both the input and output formats. Input Format Options – Automatic—choose this option to let the OCR process determine the format of the pages. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table. The OCR process will then determine if text is in columns, an item is a graphic or text, and tables are present.
True page—this output format uses absolute positioning on the page to keep the original layout of the pages, including columns. This is done with text, picture and table boxes and frames. True Page is the only choice for documents scanned with the PDF format. It is not available for the TXT, RTF, CSV, or XLS formats. – Spreadsheet—this output format produces results in a tabular form with each page becoming a separate worksheet. The worksheets can then be opened in a spreadsheet application.
One Touch with Visioneer Acuity Technology The One Touch software you received with your Xerox scanner now includes the Visioneer Acuity technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images. Scan configurations with Acuity options work with One Touch scan settings to produce the best quality images.
The Acuity Settings You select the Visioneer Acuity settings when creating or editing a scan configuration on the One Touch Properties window. 1. Open the One Touch Properties window. 2. 3. 4. 5. 6. Click the New button to create a new configuration, or select one of your custom configurations you created earlier and click the Edit button. Click the Acuity Settings tab to see the new Acuity settings. Choose the Visioneer Acuity options for the scan configuration.
AutoCrop to original—Select this option to let the software automatically determine the size of the item being scanned. – Straighten image—Select this option to have the software automatically determine if a page is skewed, then straighten its image. If the page is scanned at too great an angle, the image may not straighten correctly. In that case, re-scan the page. – Auto detect color—Determines if a document contains color or not and produces the appropriate scanned image.
When a scan configuration includes Acuity options, the OneTouch Panel and the OneTouch Properties window both show the Acuity icon as a reminder. The Acuity icon on the top of the One Touch Panel and on the scan configuration remind you that the scan will use the Acuity settings. The summary of the scan settings also indicates Acuity settings.
Hardware Properties and Interface Behavior You can use the scanner’s properties page to keep track of scanner maintenance, change some of the hardware options, configure the scanner interface behavior, and adjust application options that may be available for your scanner. 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox scanner. 3. Click the Properties button.
Device Settings Please refer to Device Settings on page 169 Driver Settings Please refer to Driver Settings on page 171 Xerox® DocuMate® 4700 User’s Guide 125
Xerox® DocuMate® 4700 User’s Guide
Scanning from TWAIN and WIA 7 This chapter includes: • Accessing the Scanner Interface on page 128 • Scanning on page 129 • Using the Preview Window on page 130 • Document Source Configuration on page 137 • Summary on page 139 • Presets on page 140 • Document Settings on page 145 • Image Enhancements on page 150 • Connect to Another Scanner on page 162 • Driver Configuration on page 167 • Hardware Properties and Interface Behavior on page 169 Xerox® DocuMate® 4700 User’s Guide 127
Accessing the Scanner Interface Every scanning application will access the scanner using a different method. Below is a brief list of common applications and how to initiate a scan from within that application, including some of the applications which may have been provided with your scanner. Please refer to the application’s user guide for instructions on using the application and accessing the scanner.
Scanning Some features described herein may not be available for the current scanner. Please disregard any information about features that you do not see in the interface for your scanner. Note: Visioneer Acuity must be installed for the image processing options, described in this document, to be available in the interface for your scanner. Only features that are appropriate for your scanner will be enabled after Visioneer Acuity is installed.
Using the Preview Window Clicking the Preview button will display the preview window for the scanner interface. Use the preview option if you want to scan and display a sample image that reflects the current settings in the main interface. After the preview is displayed, you can then adjust the settings in the main interface until you are happy with how the sample image looks. The preview window is also where you can define custom scan regions.
5. Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust the scan settings. There are some settings in the main interface, such as brightness and contrast, which will immediately update the preview image after you adjust the setting. Other settings, such as changing from color scanning to black and white scanning, will not automatically update the sample image.
Important: do not change the page size for the scanned image after you create custom regions. When you have set a custom region in the preview window, the page size field will display “user defined” indicating you have specified one or more custom regions for scanning. Changing the page size after you create a custom region discards the custom regions and sets a single scan region to the size you selected in the page size list. Creating custom scan regions: 1.
6. Create additional scan regions as needed by clicking anywhere in the sample image, hold your mouse button down, and then drag your mouse to create a scan region. Release the mouse button when the area you want is within the rectangle. If you want to create a region that overlaps another region, hold the Ctrl (control) key on the keyboard while you click and drag the mouse to create the region. You can release the Ctrl key after you start creating the overlapping region.
When Visioneer Acuity is installed, you can create multiple scan regions for each image scanned. The maximum number of scan regions you can create when Visioneer Acuity is installed may vary between scanner models. When creating scan regions and you reach the maximum number of allowable scan regions, you will not be able to continue creating scan regions until you remove a region you have already created.
Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will highlight indicating it is the active region under the mouse cursor. Right-click on the region and select the delete option from the menu. Move, Resize, or Delete a Blocked Region If there is a region you cannot move or resize because another region is in the way, you can temporarily move that region behind the other regions.
Make this the first region – select this option to set the region number to 1. This option is not available if the region you right-clicked on is already at position 1. After selecting this option, all other regions will have their number update automatically as appropriate. Make this region a lower number – select this option to move the region number up one in the processing order. This option is not available if the region you right-clicked on is already at position 1.
Document Source Configuration Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable.
Click the drop down menu to select the scanning options you want to use. The available color modes are: • Automatic determines the color of the document as it is being scanned. • Color scans the document in color, creating a full color copy of an original document or photograph. Color scans have the largest file size. • Gray scans the document using varying shades of gray to reproduce the document.
Summary The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located.
Presets A preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on. You can create, import, export, and delete presets. After presets have been added to the interface, click the drop down menu and select an option from the list. • • • If you select the Last used settings preset, then adjust the settings in the scanner interface, when you scan those changes will immediately save to the preset.
To rename a preset: 1. Select the preset you want to rename in the preset list. 2. Click the right pointing arrow button and select Rename.... 3. Type an new name for the preset in the name field and then click on OK in the dialogue. To delete a preset: 1. Click the drop menu under Presets and select the preset you want to delete. 2. Click the right pointing arrow button and select Delete. 3. Click Yes when prompted to confirm that you want to delete the currently selected preset. Exporting Presets 1.
next to the Destination folder field to open a file browsing window. 2. Click on the browse button 3. Browse to a location and select the folder where you want the preset file to be saved. Click on Choose. Make sure to choose a location where you will be able to easily find the file.
4. Select the preset you want to export in the dialogue for exporting a preset. If you want to export multiple presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset name, to select multiple presets. 5. Click on Export. If you selected multiple presets to be exported, a file will be created for each preset you selected. Note: the software will look for duplicate preset names.
1. Click on the right pointing arrow next to the presets list and select Import.... A file browsing dialogue will open. 2. Browse to the location where the preset file is saved. If you want to import multiple presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset name, to select multiple presets. 3. 4. Click on Open. The preset will now be in the list of presets available in the scanner's interface.
Document Settings • Main panel—this panel contains the most commonly used scan settings. When the Basic source configuration mode is selected, this is the only panel available. Change to the Advanced source configuration mode to enable the other panels which are also described in this section. The Document settings section when the Basic document source configuration mode is selected. • The Document settings section when the Advanced document source configuration mode is selected.
Main Panel Options Some of the options in this panel may have advanced adjustment options on a different panel in this section. When the Advanced configuration mode is selected, an icon will appear next to those features which have adjustment options on another tab. Click on one of the icons to go to the area of the interface where the adjustment options are located.
• • • • • Color page with graphics or color photographs – 150 dpi Color photographs of poor quality for image enhancement – 300 dpi Color photographs for printing – 200 dpi Color photographs for email – 100 to 150 dpi Magazine page with graphics, line art, or color photographs – 200 dpi Document Size Standard document sizes Click the drop down menu and select a pre-defined document size from the list. The available document sizes are within the scanner's range of minimum and maximum item size.
Rotate Image Select an option in this list to have the final image rotated when scanning is complete. Advanced Panel Options The options in this panel may also appear in the Main panel, but with additional settings for you to fine-tune the feature you've selected. Select the Advanced source configuration mode to show this panel. Skip Blank Originals Select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file.
Automatic Image Cropping Depending on the scanner model and installed software, there may be more than one auto cropping option in the interface. • Crop to original—select this option to let the scanner automatically determine the size of the item being scanned. This option is only available if the scanner supports this feature. This option may occasionally be grayed out as not all scanning applications support this feature.
Image Enhancements Click on the Image Enhancements icon to select options applicable to what type of image processing you want applied for the items being scanned. • Main panel—this panel contains the most commonly used scan settings. Some of the options in this panel may have adjustment options on the other panels in this section. When the Basic source configuration mode is selected, this is the only panel available.
Main Panel Options Some of the options in this panel may have advanced adjustment options on a different panel in this section. When the Advanced configuration mode is selected, an icon will appear next to those features which have adjustment options on another tab. Click on one of the icons to go to the area of the interface where the adjustment options are located.
Color image brightness examples The examples below show the original image at the default setting of 50% brightness level, 25% brightness and 75% brightness. Adjusting the brightness level does not make the image completely black nor completely white. Brightness: 25% Brightness: 50% Brightness: 75% Technical note: Most monitors have a brightness setting that is user adjustable.
• • • • • • Pencil written letters, forms, or drawings - 55% to 65% Faded pictures or old documents with faded text - 60% to 70% Light colored carbon copy paper, such as yellow or pale pink or pale green, with light text - 45% to 55% Newspaper or magazine pages - 55% to 70% Book pages - 60% to 75% Pictures taken inside or in the shade - 40% to 60% Color image contrast examples The examples below show the original image at the default setting of 50% contrast level, 25% contrast and 75% contrast.
As the gamma value is adjusted higher, the tone curve bends and the highlights of the image are expanded, lightening the highlights without overall lightening the image with white as seen with raising the brightness level. This way, the highlights and shadows in the image are maintained by saturating the pixels with lighter levels of the same color rather than just adding white. Adjusting the gamma level is based on how you want the image to appear and there is no standard to adhere to.
The following example shows the original grayscale image and the inverted image. The following example shows the original color image and the inverted image. Mirror Image The Mirror image option flips the image left-to-right. Bit Depth Reduction The Bit depth reduction options are only available when scanning in black and white. Click the drop down menu and select an option from the list.
Threshold and Dynamic threshold Threshold enables you to set what level of light or dark to look for on a page. When scanning in black and white, everything on the page is set to either white pixels or black pixels in the final image. If the text on the page is a light color, then the text may be gone in the final image as the scanner will change those light colors to white pixels. The threshold slider lets you set the level of darkness or lightness of the text on the page.
Bayer dither scan - Close up Fill Margin Holes Select this option if you are scanning pages with punched holes in the margins. This option will fill these holes with the detected background color in the final scan. The scanner will detect and fill the holes under the following conditions: • The size of the hole can be between approximately 4 mm and 12 mm • The maximum width of the margin is 25.4 mm from the edge of the paper • The size of the margin is 24.
Color Processing Panel Options The options in this panel are for setting how the scanner should process colors in specific color modes. Color Dropout Color dropout tells the scanner and software to remove a specific color from the image. You can choose either Red, Green, or Blue, or define a custom color, to be dropped out of an image.
Perform Color Correction Apply color correction to the image so the displayed colors approximate the original item colors. Select this option to use the scanner’s default Gamma table which has been calibrated to produce the best quality color results for your scanner. When this option is not selected, the resulting scans will be dark and the brightness, contrast, and gamma options will require a greater amount of adjustment to affect the overall lightness of the image.
Filter Use the Filter option to increase or decrease the sharpness in the scanned image. Click the drop down menu and select an option from the list. Use the Mask slider to adjust the tolerance level of the filter. Moiré Reduction Moiré patterns are wavy or rippled lines that may appear in the scanned images of newspapers and magazines, and sometimes scanned images of photos, line drawings, and color scans of textured paper.
Black Level With this option you can set what the scanner should interpret as “black” in the final image. If you are scanning items that have notes written with a pencil, you may want to raise the black level to have the pencil notes appear black in the image. You can set a value for black from 0 to 127. If you set this value to 127, you are telling the scanner that all pixels that are grey level 127 or lower (darker) should appear as black in the final image.
Connect to Another Scanner Using the pass through USB port on the back of the Xerox DocuMate 4700 scanner, you can connect with another Xerox desktop scanner to add the options for the second scanner to the TWAIN interface for the Xerox DocuMate 4700. 1. Install the driver for the Xerox desktop scanner you want to connect to the Xerox DocuMate 4700 scanner. For example, if you have a Xerox DocuMate 4799, install the driver for that scanner before proceeding with these instructions.
– Click the Properties button. – Click on the Application Settings tab. From the Windows Control Panel: – Windows 7 and 8—from the Windows Control Panel, open Hardware and Sound and then Devices and Printers. Right-click on the scanner and then select Scan properties from the list. Click Yes if you are prompted by the Windows User Account Control to confirm that you want make changes to the system settings.
– Click on the Application Settings tab. 6. Click on the menu next to Combine with. Select the scanner you want to use with the Xerox DocuMate 4700, in this example the other installed scanner is the Xerox DocuMate 4799. 7. Click on OK. Opening the TWAIN Interface 1. 2. 164 Open a TWAIN scanning application. The instructions in this section briefly describe scanning from the PaperPort software. Click on the scan icon on the PaperPort tool bar.
3. 4. 5. 6. If this is the first time PaperPort has been opened, you will automatically be prompted to select a scanner. If this prompt does not open, click on the Select… button to open the select scanner window. Select the TWAIN: Xerox DocuMate 4700 scanner then click on OK. Note that if you select the scanner model you just installed instead of the Xerox DocuMate 4700, only the options for the other scanner will show in the TWAIN interface.
Example: Document source configuration list for the Xerox DocuMate 4700 Example: Document source configuration list when combined with the Xerox DocuMate 4799 166 Xerox® DocuMate® 4700 User’s Guide
Driver Configuration Use the Driver configuration section to configure the add-on modules, select interface options, and view the scanner hardware properties. When the Advanced configuration mode is selected, a scanner panel option will be available for you to change any hardware settings that may be available for your scanner. Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected.
There are some features in the scanner interface that are disabled until a module is installed that contains those options. When the module is installed, the features will enable in the scanner interface for you to use them. Reordering the Modules Select a module in the list and click the up or down arrow to change the order of the module in the list. Changing the order of the modules changes the order in which the image processing options are used.
Hardware Properties and Interface Behavior You can use the scanner’s properties page to keep track of scanner maintenance, change some of the hardware options, configure the scanner interface behavior, and adjust application options that may be available for your scanner. To open the scanner hardware properties page: • Windows 7 and 8—from the Windows Control Panel, open Hardware and Sound and then Devices and Printers. Right-click on the scanner and then select Scan properties from the list.
• • LLD version—the scanner’s base driver version. This is not the One Touch software revision, TWAIN or WIA driver versions. Driver version—this is the version of the scanner’s TWAIN driver. Power Settings • • Sleep mode—sleep mode is the low-power state when the scanner is not in use. You can adjust the amount of time you want the scanner to wait before it goes into low power. Click the green enter button to save any changes in the Sleep mode field.
Driver Settings The options in this panel are for configuring how the scanner interface will behave in some scenarios. Only advanced users should modify any of the options in this section. Options that are not available for your scanner will be grayed out and disabled. General • Lock settings—this option prevents the user from making changes to the options in the scanner interface. When the interface opens, only the scanning Presets will be available for a user to select and use for scanning.
• Profile overrides capabilities—some scanning applications have the option to adjust the scan settings and scan without opening this scanner interface. The next time this interface opens, the last used settings will match the application settings that were used to scan. Select this option to have the settings reset to the last ones used when this interface was open. WIA Driver • Use default WIA UI—select this option to display the Microsoft WIA interface instead of the TWAIN interface in WIA 2.
Scanning from ISIS 8 This chapter includes: • Accessing the ISIS Interface in QuickScan on page 174 You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface.
Accessing the ISIS Interface in QuickScan Open the QuickScan software to access the ISIS driver scanning options. Please note that you may see the following warning message: 1. 2. Please disregard the message and click Continue. The ISIS drivers were installed correctly during the installation of your scanner. The Scanner Selection dialog box will then appear. Select Xerox DocuMate 4700 from the list of scanners and click OK. Your scanner is then ready to work with the ISIS driver.
Maintenance 9 This chapter includes: • Cleaning the Scanner on page 176 • Troubleshooting on page 177 • Uninstalling Your Scanner on page 180 • Xerox DocuMate 4700 Scanner Specifications on page 181 • Xerox DocuMate 4700 Parts List on page 182 This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts.
Cleaning the Scanner Regular maintenance of your scanner can help to ensure continual optimal performance. Using a soft, lint-free cloth, wipe down all plastic surfaces on the scanner. Cleaning the Scanner Glass Scanning items that have excessive amounts of dirt or dust may dirty the glass. To ensure the best quality scanned item, wipe the scanner glass with a soft, dry, clean cloth to rid the glass of dust or other debris.
Troubleshooting Problem: The scanner won’t scan. What’s wrong? Check for one of these possible problems: • Is a cable loose or not plugged in securely? Inspect all cable connections. Make sure all the cables are plugged in securely. • Did you restart the computer after installing the software? If you didn’t restart the computer, it may not have loaded all of the software files. Try restarting your computer.
Problem: When using "Create single image files" not all of the pages scanned are sent to the destination I chose. Where are they? There are a limited number of times that an application can open. When "Create single image files" is selected and you are scanning to a destination application, each side of the page scanned will open a new instance of that application. If you want to have an image open in an application immediately, limit your scan batch to less than 5 pages.
Unplug the power cable from the scanner, and then plug it back in. If the scanner does not reconnect: 1. Unplug the power cable from the scanner. 2. Restart your computer. 3. After the restart is complete, plug the power cable back in.
Uninstalling Your Scanner Use the options in the Windows Control Panel to remove the scanner driver and modules, and any other software provided with the scanner. Please leave the scanner’s USB cable plugged into the computer while uninstalling the scanner driver. Unplug the USB cable when directed to do so in the instructions below. Open the list of installed programs in the Windows Control panel.
Xerox DocuMate 4700 Scanner Specifications Scanning resolution Bit depth Scan method Light source Image sensor Maximum item size Minimum item size Interface Scanner dimensions Width Depth Height Weight Operating temperature Relative humidity Power adaptor Power cord Power consumption 600 dpi 24-bit color, 8-bit grayscale, 1-bit line art/text Simplex single-pass flatbed 3-color RGB LED lamp Contact Image Sensor 11.7 x 17.0 inches (297 x 432 mm) 0.15 x 0.15 inches (4 x 4 mm) USB 2.
Xerox DocuMate 4700 Parts List Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 4700 scanner.
Regulatory Information A This chapter includes: • Basic Regulations on page 184 • Copy Regulations on page 186 Xerox® DocuMate® 4700 User’s Guide 183
Basic Regulations United States (FCC Regulations) This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.
A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Xerox Limited representative or by contacting: Environment, Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England, Telephone +44 (0) 1707 353434 Other Regulations Turkey (RoHS Regulation) In compliance with Article 7 (d) We hereby certify “It is in compliance with the EEE Regulation”.
Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: 2. 3. 4. 5. 6. 7. 8.
9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc.
Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.
Compliance Information B This chapter includes: • Product Recycling & Disposal on page 190 • Energy Star for the USA on page 191 Xerox® DocuMate® 4700 User’s Guide 189
Product Recycling & Disposal USA & Canada If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities.
Energy Star for the USA Energy Program Compliance The Xerox® DocuMate® 4700 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors.
Xerox® DocuMate® 4700 User’s Guide
Index A Actual size, 74 Add Application, 89, 95, 97 Advanced device settings, 74 Advanced Settings tab, 54 align item, 38 Apply button, 47 Aspect ratio, 74 AutoCrop, 149 AutoCrop to Original, 53 Automatic color detection, 138 Automatic cropping options, 146 AutoRotate image, 74 B bit depth, 181 Bit Depth Reduction, 155 Black and White, 137, 138, 155 Black Level, 161 Black&White mode, 52, 54 BMP file format, 58 Brightness, 52, 151, 153 Burn to CD, 71 Destination application, 71 C CD burner, 71 CD-ROM drive
Index H Halftone Pattern, 156 Hardware properties, 45 HTM file format, 90 htm file format, 110 HTML Document, 110 HTML page, 90 Hue, 54 I Image Documents Properties, 94 Image Editors, 48 Image Enhancements, 150 Image file formats, 58 Improvements and Settings, 53 Instant Delivery, 49 Internet Options, 86 Invert Image, 54 Invert image, 154 ISIS Interface, 173 Moiré reduction, 160 monitor, 17 MRC, 111 Multi-stream, 137 N New button, 47 Normal, 60, 61 Normal PDF, 111 nPDF, 111 Nuance OmniPage, 33 Nuance Pa
Index Properties button, 47 Q QuickScan, 173 R Recognition Quality, 114 Redaction tab, 55 Reduce Moiré Patterns, 53 Refresh button, 47 Register, 36 Reject Character, 114 Resolution, 52, 62, 146 Rich Text Format, 110 Rotate image, 148 RTF file format, 46, 108 rtf file format, 110 S Saturation, 54 Scan configuration, 43, 67 Edit or Delete, 51 Lock or unlock, 52 New, 51 Scan Settings Tab, 52 Scan to Folder, 65 Multiple folders, 67 Scanner connecting, 24 Device settings, 124 hardware, 19 scanner components,
Index 196 Xerox® DocuMate® 4700 User’s Guide
