One Touch 4.
Design © 2010 Xerox Corporation. All rights reserved. Xerox®, and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and/or other countries. Content © 2010 Visioneer, Inc. All rights reserved. The Visioneer brand name and logo are registered trademarks of Visioneer, Inc.
Table of Contents Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii Provided Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting New Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 The DocuMate 3115 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 The DocuMate 3115 Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 A Appendix Safety Introduction . . . . . . . . . . . . . . . . . . . . .
v DocuMate 3115 User’s Guide
Welcome This chapter includes: • What’s in the Box on page vii • Provided Documentation on page viii • System Requirements on page ix • The DocuMate 3115 Scanner on page x Congratulations on purchasing your Xerox DocuMate 3115. With this scanner you can quickly scan stacks of single-sided or double-sided pages and place their electronic images on your computer.
Welcome What’s in the Box Before starting the software installation, please check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner.
Welcome Provided Documentation The following documentation is provided with your scanner: • Quick Install Guide—Abbreviated installation instructions. • Scanner User’s Guide—On the Installation Disc; contains detailed installation, scanning, configuration, and maintenance information. • Readme—Contains the latest information about your scanner and software installation. • PaperPort User’s Guide—On the Installation Disc; contains detailed instructions on using the PaperPort software.
Welcome System Requirements IBM-compatible Pentium 4 PC, or AMD equivalent with: • • A DVD-ROM drive An available Universal Serial Bus (USB) port • Microsoft® Windows® operating system: Windows 2000 (Service Pack 4), 32-bit Windows XP (Service Pack 2), 32-bit or 64-bit Windows Vista, and 32-bit or 64-bit Windows 7 The scanner is compatible with Service Pack 3 for Windows XP and Service Pack 1 for Windows Vista.
Welcome The DocuMate 3115 Scanner 1 2 3 6 5 7 4 1 Input Tray 5 Control Panel 2 Paper Guides 6 Cover Release 3 Front Feed Tray 7 USB Port 8 4 Output Tray 8 Power Jack Input Tray—Holds a stack of documents in the scanner. Unfolds to support various paper lengths. Paper guides—Adjust to support various document widths. Front Feed tray—Open to feed items through the front of the scanner. Output tray—Holds documents after being scanned. Control panel—One Touch scanning controls.
Welcome xi DocuMate 3115 User’s Guide
Scanner Setup 1 This chapter includes: • Unpack and Assemble the Scanner on page 2 • Connect the Scanner Power Cord on page 4 • Detach or Attach the DocuMate 3115 on page 6 DocuMate 3115 User’s Guide 1
Unpack and Assemble the Scanner 1. 2. 3. Remove the scanner from its protective foam and plastic bag. Remove the tape and protective foam strips from the scanner body and input tray. Lift the paper guide up from the scanner body. Push the tray back until it clicks in place. If the tray isn’t fully seated in position, paper feeding from the input tray may jam in the scanner. 4. Pull the scanner cover release to open the scanner. Remove the foam strip from the inside of the scanner.
6. 7. 4. Place the scanner body back on the docking station. Detailed instructions for detaching and attaching the scanner are on page 6. Unfold the Input Tray and Extension from the paper guide. Pull the output tray away from the bottom of the Docking Station, then flip open the output tray extension.
Connect the Scanner Power Cord You can power the scanner through the standard power cord to a wall outlet, or use the USB power cord to power the scanner through a USB port on the computer. Connect the Scanner Power to the Wall 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply (either HEG42-240100-7L made by HiTron or DA-24C24 made by ADP) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty.
Connect the Scanner Power to the Computer 1. 2. Plug the round end of the USB power cord into the power jack on the scanner. Plug the flat end of the USB power cord into an available USB port on the back of the computer. We do not recommend using a USB hub to power the scanner. NOTE: Only use the USB power cable included with your scanner. Connecting any other type of USB power cable may damage your scanner, and will void its warranty.
Detach or Attach the DocuMate 3115 The DocuMate 3115 scanner body can be removed from the Docking Station to be used as a mobile scanner. Detach the Scanner Body from the Docking Station 1. Press and hold the release button on the side of the Docking Station. 2. Tilt the scanner body towards the front of the Docking Station to release the scanner from the arms in the Docking Station. You can release the button on the Docking Station. 3. Set the scanner body on the desk.
Attach the Scanner Body to the Docking Station 1. Place the front of the scanner body in the front of the Docking Station. 2. Tilt the scanner body into the Docking Station and press on the back of the scanner to lock it into the Docking Station.
8 DocuMate 3115 User’s Guide
Installation 2 This chapter includes: • Before You Begin on page 10 • Install the Software and Connect the Scanner on page 11 • Register Your Scanner on page 20 • Installing Additional Applications on page 21 • View the User Guides on page 22 DocuMate 3115 User’s Guide 9
Before You Begin Please make sure of the following before you begin installation: • The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner. Visit our web site at www.xeroxscanners.com for the latest software updates for your Xerox scanner.
Install the Software and Connect the Scanner The installation disc contains the necessary driver, and scanning software, to use your Xerox DocuMate 3115. To install the software: 1. Start Microsoft Windows and make sure that no other applications are running. 2. Insert the installation disc into your computer’s DVD-ROM drive. The disc automatically starts. 3. 4. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. The disc’s Main Menu window opens.
5. On the Main Menu, select Install Products. 6. Make sure the boxes for Scanner Driver and Visioneer One Touch are selected. NOTE: The software provided with your scanner may differ slightly from the list shown in the window. 7. Click Install Now.
Installing the Scanner Driver The scanner driver installation will start first. 1. The Welcome to the Xerox DocuMate 3115 Setup Wizard opens. 2. 3. 4. 5. Click Next. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed. The next window lists the choices of the drivers that you can install for your scanner.
TWAIN only—The TWAIN driver is installed and you can scan from TWAIN scanning applications, and from One Touch when the application is installed. • Windows Driver Only—The Windows Driver is installed and you can scan from One Touch only when the application is installed.
Connect the USB Cable and Turn on the Power 1. 2. Remove any tape from the USB cable. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into either connection.
3. Turn the control dial to the right to turn on the scanner. The status light comes on and flashes indicating that the scanner is receiving power. Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner. If your computer is running Windows version XP or later, you will see a message similar to the one below.
4. 5. 6. A Calibration window opens on-screen after Windows finishes detecting the scanner. The scanner calibrates automatically, and the window will close when calibration is complete. Depending on the version of Windows you are using, you may be prompted to click Next to proceed with calibration, and click Finish when calibration is complete. Follow the instructions if you see these on-screen prompts.
7. 18 Click Close on the Installation Complete window to close and exit the driver installer.
Installing One Touch The One Touch software installation will start automatically after you click Close on the driver Installation Complete window. One Touch is the software needed for the buttons on the scanner to work. 1. Click Next on the Welcome to the One Touch 4.0 Setup Wizard. 2. 3. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next.
Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: You will need an active internet connection to register your scanner. If you do not have internet access you can contact our customer service department to register the scanner.
Installing Additional Applications Your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s Main Menu and click Install Products. 2. Select the additional applications you want to install, then click Install Now. 3. Follow the instructions on the screen to install each of the additional applications. Software About the Software Nuance PaperPort PaperPort is a document management software application.
View the User Guides 1. Return to the disc’s Main Menu and click on User Guides. 2. The User Guides are in Adobe® PDF format. If you need to, click Install Adobe Reader to install it now. Follow the instructions on the installation windows. If your computer already has Adobe Reader installed, please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer.
3. 4. 5. Click the name of a User Guide you want to view and it will open in Adobe Reader. Use the Adobe Save command to save that User Guide on your computer. When you’re finished, click Main Menu to return to the Main Menu window and click Exit. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your Xerox DocuMate 3115 is ready to scan.
24 DocuMate 3115 User’s Guide
Loading Documents to Scan 3 This chapter includes: • Scan from the Input Tray on page 26 • Scan from the Front Feed Tray on page 28 • Scanning Interfaces on page 33 This chapter illustrates scanning with the buttons on the scanner. After loading documents in the scanner, as described below, you can also scan using the One Touch Button Panel on screen, or using a scanning application. NOTE: Always remove any staples or paper clips from documents before inserting them into the scanner.
Scan from the Input Tray First, if the front feed tray is open, close it before scanning from the input tray. The paper will jam in the scanner if the front feed tray is open while scanning from the input tray. 1. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended. 2. Load the documents into the scanner face down with the tops of the page inserted into the scanner.
3. Turn the control dial to the setting you want to use to scan, align the number to the registration mark on the scanner. Registration mark 4. For one-sided scanning press the Simplex button. For two-sided scanning press the Duplex button.
Scan from the Front Feed Tray Scan from the Front Feed tray when the scanner body is not attached to the Docking Station. When the scanner is attached to the Docking Station, you can still scan using the front feed tray for single items such as thick paper, embossed plastic cards, plastic identification cards, business cards, and other items. NOTE: Do not attempt to load documents into the Docking Station input tray while you have an item in the scanner fed in from the front.
2. Turn the control dial to the setting you want to use to scan, align the number to the registration mark on the scanner. Registration mark 3. Place an item face down, on the front feed tray, aligned to the registration marks on the tray and insert it into the front of the scanner. 4. 5. The scanner pulls in the item, scans and ejects it out of the front.
2. Click on the scanner icon to the right of the green buttons, in the title bar of the One Touch button panel. The Scanner Icon 3. Click on the Properties button in the hardware properties window. 4. In the Device Settings tab, click on Turn on AutoLaunch for Front Feed Scanning to deselect this option. 5. Click on OK to save the changes and close the window. Click on OK to close the Hardware Properties window.
The AutoLaunch feature is now turned off. Your scanner will not start scanning until you click on the scan button on the One Touch button panel, or on the scanning interface from the application you are using. To turn AutoLaunch back on, follow the instructions in this section and click on the option in step 4 to select to enable the feature. • Paper pickup delay—If the AutoLaunch option is enabled, the Paper pickup delay option also becomes available.
3. 32 For one-sided scanning press the Simplex button. For two-sided scanning press the Duplex button.
Scanning Interfaces If you selected the recommended installation options (see page 13), then you have several different options to scan with your Xerox DocuMate 3115 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. • One Touch—When you press either the Simplex or Duplex button, documents are scanned using the scan settings assigned to the selected number on the dial.
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Scanning From One Touch 4 This chapter includes: • Default One Touch Settings on page 36 • Scan from the One Touch Button Panel on page 37 • Features of the One Touch Button Panel on page 38 • Configuring the One Touch Buttons on page 39 • Scan and Burn to a CD on page 63 • Scanning with Event Forwarding (STI) on page 64 • Creating an HTML Web Page from Your Scanned Documents on page 65 • Transferring Scanned Documents to Storage on page 66 • Scanning with Optical Character Recognition (OCR) on page 71 •
Default One Touch Settings The button names, such as eMail or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see Configuring the One Touch Buttons on page 39 for instructions. For example, the eMail button is set up to scan documents then immediately attach them to a new eMail message in your default eMail program. The email application will default to the email program specified in the internet options of Internet Explorer.
Scan from the One Touch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon. To scan from the One Touch Button panel: 1. Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. 2. Click on the One Touch icon in the Windows notification area (at the lower right corner of the screen.
Features of the One Touch Button Panel The One Touch panel is your on-screen set of controls for the scanner. From the panel you can access the hardware settings for your scanner and configure the Scan button. Click on the One Touch icon to open the panel. The Button View The Detail View The Hardware View The Title Bar • Green arrows—click to cycle through the panel’s 3 views. • Scanner icon—click to open the scanner’s hardware properties. • Red “X”—click to close the One Touch panel.
Configuring the One Touch Buttons When you installed the scanner, the software configured each One Touch button with appropriate settings consisting of: a Destination Application, a Scan Configuration, and a File Format. 1. Click on the One Touch icon. 2. Right-click a button on the One Touch Button Panel. 3. The One Touch Properties window opens. One Touch Icon Right-click on a button (for example, button 1) and the Properties window opens for that button.
Selecting New Settings Click the Options tab to select options. Select a file format for your scanned images. Select the Destination Application that will open when you are finished scanning. You use the destination application to view and work with your scanned images. Select a configuration for scanning the item. The settings on the One Touch Properties window are: LED Number—Click the up or down arrow to cycle through the One Touch buttons.
Select Configuration—The list of available scan configurations for the selected button. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. These icons next to each scan configuration indicate the scanning mode.
OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. To create a new configuration: 1.
The Scan Settings Tab 1. On the Scan Configuration Properties dialog box, type a name. Type a new name for the configuration. Select the scan mode and drag the slider to set the resolution. If the configuration is locked, click the lock to unlock it. The icon becomes a key. Drag the sliders to set the Brightness and Contrast. 2. 3. 4. Select scan settings for the new scan configuration. Mode—Select a scanning mode: • Black&White to scan in black and white.
The Page Settings tab Click the Page Settings tab to select options applicable to how you want the image to appear after scanning. Click the name to toggle between inches and millimeters. Standard—Click the menu arrow and choose a page size from the list. Custom—Enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or millimeters, to toggle between them.
• Invert Image—Only available for Black&White Mode, this option reverses the black and whites of an image. Original Image • • Inverted Image Duplex—Scan both sides of the page. If this option is not selected, the scanner will scan the faceup side of the page only. The Simplex and Duplex buttons on the scanner take precedence over the One Touch settings.
The Advanced Settings tab 1. Click the Advanced Settings tab. The options of the Advanced Settings tab are for the Color or Grayscale scanning mode. 2. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. Saturation—the strength or purity of a color. This option is only available when the selected scan mode is Color. Hue—the color your eyes see as reflected from the image.
The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab. 2. Fit to page, reduce image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page.
The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage. You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration. 1. Click on the Storage Options tab. 2. 3. 4. 48 Click the Storage Layout options you want.
Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create, not for your scanner’s pre-set configurations. NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted.
Configure Before Scan You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning interface opens before the scanning starts. To set up the scanner for this capability, you select Configure Before Scan from the scan configuration list. Choosing Configure Before Scan simply opens either the TWAIN or WIA scanning interface when you press a button. You can then use the interface to change the Resolution, Scan Mode, and other settings.
4. Click the Scan button on the TWAIN Interface. 5. The item is scanned. When finished, click the Done button and the image will be sent to the Destination Application specified in the One Touch 4.0 Properties window. In the example shown on the previous page, the Destination Application is Paint. Canceling a Configure Before Scan 1. Click Cancel in the scanning progress window. 2. The following window will open asking if you want to cancel the entire job.
• No—Scanning stops, but all pages scanned in this batch, up to this point, are not deleted and the TWAIN interface remains open. You can place a new page in the scanner, adjust the TWAIN settings for it, then click the Scan button in the TWAIN interface to continue scanning. At the end of the scanning batch, all pages from the first portion of the scan and second will be sent to the Destination Application.
Image Formats Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Both of those file formats tend to be larger than the JPG format. Because JPG image files can be reduced in size, the JPG format is often used for images on web pages, or if file size might be a problem when electronically sending the files.
Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select. Detailed information about these text file formats, and instructions for setting up the OCR options, are in the section Scanning with Optical Character Recognition (OCR) on page 71. To select a file type for the text format: 1. 2. Select the Destination Application.
Selecting Options for One Touch The One Touch Options determine the types of Destination Applications available for scanning, as well as additional options for scanning. Destination Options 1. Open the One Touch Properties window and click the Options tab. 2. Select options as described below. Show All Destinations—This option selects all the Destination Application categories.
Sti event forwarding is for using another application’s interface for scanning. The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning. Click Apply, then click on the Multi Function tab to see the new settings. • 3. Global Options • • • • • 56 Show Progress Window—Select this option to display the progress window of the document(s) during scanning.
Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button A One Touch 4.0 Link Properties dialog box opens for the type of Destination Application you selected, and the available options are for that type of application.
Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and the other applications indicated by their icons in the list. The properties apply to the Optical Character Recognition (OCR) settings for the applications. 1. 58 Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group.
2. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List.
Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. 1. 2. 3. 60 Click in the Color document handling settings boxes for the options you want. These options will apply to all the applications in the group. Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen.
Storage Properties These properties apply to the Destination Application named Transfer to Storage. If a CD burner is attached to your computer, and your computer is running Windows XP or Windows Vista, you also use this dialog box to start the Burn to CD process. See the section Scan and Burn to a CD on page 63. You can also set up multiple configurations to store scanned items in separate locations. See Transferring Scanned Documents to Storage on page 66. 1. 2. 3. 4.
eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. Microsoft Outlook® will accept direct attachment of documents to a blank email message as soon as scanning is finished, but other email applications may not. If you’re using one of those applications, such as America Online® (AOL), you need to know which folder contains the scanned documents so you can manually attach them to your email messages. 1. 2. 3. 4.
Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows version XP or later. 1. Open the One Touch Properties window. 2. Select Burn to CD as the Destination Application. 3. 4. 5. 6. 7. 8. Choose a File Format and a Scan Configuration. Click OK. Now start scanning using the scanning number you set to scan and burn to a CD. The scanner will start scanning.
Scanning with Event Forwarding (STI) If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. 1. Open the One Touch Properties window. 2. Select Still Image Client as the Destination Application. You cannot choose a page format for this option because the actual Destination Application is not selected until after you press the scanner button. 3. 4. Choose a Scan Configuration and click OK.
Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your web site. 1. Open the One Touch Properties window. 2. Select Microsoft Explorer as the Destination Application. 3. Choose HTML as the Format. Choose HTML 4. 5. 6. 7. 8. Choose a Scan Configuration that has the settings for the image on the HTML page. Click OK. Start scanning using the button you selected for scanning with the HTML format.
Transferring Scanned Documents to Storage With Transfer to Storage scanning, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them. If you choose a text format for the file format, the images are automatically converted by the OCR process into editable text and numbers before being saved. 1. Open the One Touch properties window. 2. Select Transfer to Storage as the Destination Application. 3. 4. 5.
6. Scanning begins and your scanned pages are stored in the location that you specified on the One Touch 4.0 Link Properties window. Your scanned documents will be stored at the location you specified on the One Touch 4.0 Link Properties window. When selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive.
4. Click the New button. 7. The Scan Configuration Properties dialog box opens. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. 8. Click the Browse button. 5. 6.
9. Select the folder you created for storing the scanned documents. 10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Make sure to designate separate folders as the Storage Locations for the new configurations.
13. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 14. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for that configuration. The following examples show that buttons 5 and 6 have been set to scan to each of the new configurations.
Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution.
3. 4. Click on OK to save the changes and close the One Touch Properties window. Press or click the One Touch button you set to scan with OCR. Your scanned pages appear in the Destination Application with the text ready for editing and other text processing. Text Formats You select the text format option by clicking on the text icon on the One Touch Properties window. This is the text format icon. This example of the text format icon is nPDF.
To select a file type for the text format: 1. 2. Select the Destination Application. Right-click on the text format icon. Example menu for the TEXT format when the Destination Application is Microsoft Word. 3. Example menu for the TEXT format when the Destination Application is a Storage location. Choose the file type that you want for the text format. Your selection of a file type pertains only to the Destination Application currently selected on the One Touch Properties window.
Searchable PDF—The .pdf file format used by Adobe Acrobat. This format converts scanned text into PDF with an invisible text layer for searching. Normal PDF—The .pdf file format used by Adobe Acrobat. This format converts scanned text into a PDF with the text ready for editing in a PDF editing program. Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings are: Minimize Size—Smallest file size, lowest image quality.
Selecting One Touch OmniPage OCR Options The software you installed for your scanner includes a set of advanced OCR options integrated with One Touch 4.0. NOTE: The OCR options apply globally to all the One Touch Destination Applications that perform OCR. For example, if you select the OCR options for Adobe Acrobat, they also apply to WordPad. NOTE: The OmniPage application that you received with your scanner also have OCR capabilities.
The OCR Tab The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing. 1. 76 Choose the options you want from the OCR window. Languages in Document—Click on the language(s) in list that correspond to the languages in the documents to be scanned. You can click on multiple languages. These are the languages that will be recognized during the OCR process.
2. User Dictionary—A user dictionary is your personal dictionary with words that you want the OCR engine to reference for better accuracy when converting the document into editable text. For example, if you scan documents with highly technical terms or acronyms not found in typical dictionaries, you can add them to your personal dictionary. You can also add names that you expect to be in the documents too.
Creating Your Own Dictionaries You can create multiple dictionaries for your personal use. For example, you might have different dictionaries for separate work projects, especially if each project uses different acronyms and terminology. To create a personal dictionary: 1. 2. 3. 4. 5. 6. 7. Open any word processing program, such as Microsoft Word, WordPad, or Notepad. Create a new document in the word processing program. Type each word you want in your new dictionary, followed by a carriage return.
8. Click Add New. The Add New User Dictionary window opens. 9. Click the drop-down arrow for Files of type and choose Text Files (.txt). 10. Select the file you just created for your user dictionary and click Open. In the example above, the file is named USERDIC1. 11. The text file now appears on the list of user dictionaries that you can use for spellchecking. 12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label [current] is added to the name.
Editing User Dictionaries Once a dictionary has been added to the list of user dictionaries, its list of words can be edited. To edit a user dictionary: 1. On the Add New window, select the dictionary to edit and click Edit. The Edit User Dictionary window opens. It lists the words currently in the dictionary. The following example shows the words OmniPage and One Touch are in the user dictionary named MyDictionary. 2. To add a new word to the list, type it in the box for User Word and click Add.
4. 5. 6. Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary. Click Import. The file’s words will be added to your user dictionary list. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary Files list and click Export. The Export User Dictionary window opens. 7. Select the dictionary file to export and click Save.
The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents. 1. Click the Format tab and choose the options you want for both the input and output formats. Input Format Options • Automatic—Choose this option to let the OCR process determine the format of the pages. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table.
2. Output Format Options • Automatic—The document will be formatted as close to its original as possible. The One Touch software will adjust its settings to the most appropriate for the document being scanned in order to match your selected output format. The output quality will be maximized and the processing time minimized. • No Formatting (NF)—The document will be plain text, one column, left-aligned in a single font and font size.
One Touch with Kofax VRS Technology The One Touch 4.0 software you received with your Xerox scanner now includes the Kofax® Virtual ReScan® (VRS™) technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images.
The Kofax VRS Settings You select the Kofax VRS settings when creating or editing a scan configuration on the One Touch 4.0 Properties window. To select the Kofax VRS settings: 1. 2. Open the One Touch 4.0 Properties window. Click the New button to create a new configuration, or select one of your custom configurations you created earlier and click the Edit button. The Scan Configuration Properties window opens. Click the VRS Settings tab.
3. Click the VRS Settings tab to see the new VRS settings. 4. 5. Choose the Kofax VRS options for the scan configuration. Click the drop-down arrow to choose the type of VRS settings to use for the new scan configuration. The options are: • Do not use VRS processing—Scanning will not use the VRS processing. • Default settings—Automatically selects the options your scanner can use with any scan mode (Black&White, Grayscale, and Color).
6. The Professional Features are: • Advanced Clarity—Produces a clear, legible image even for documents that have complex or textured backgrounds, such as graph paper, blueprints, and security paper. The Advanced Clarity option identifies the text and drawings in the foreground and produces a scan image that keeps the background from obscuring them. Advanced Clarity is only available for Black&White scan configurations.
Changing the Hardware Settings 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your DocuMate 3115.
3. Click the Properties button. 4. Turn on AutoLaunch™ for front-feed scanning—Select this option to have the scanner automatically start scanning when an item is inserted in the front of the scanner. • Paper pickup delay—If the AutoLaunch option is enabled, the Paper pickup delay option also becomes available. The Paper pickup delay is the amount of time you want the scanner to wait until it feeds the item into the scanner to start scanning.
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Scanning from TWAIN 5 This chapter includes: • Accessing the TWAIN Interface on page 92 • Scanning with the TWAIN Interface on page 93 • The Options in the TWAIN Interface on page 94 You can scan from any TWAIN scanning application instead of scanning from the One Touch buttons on your scanner or the One Touch button panel. A Note About Your Scanner and the TWAIN standard: TWAIN is a widely recognized standard that computers use to receive images from scanners, digital cameras, and other digital devices.
Accessing the TWAIN Interface Every TWAIN scanning application will access the scanner using a different method. Below is a brief list of common applications and how to initiate a scan from within that application, including some of the applications which may have been provided with your scanner. • One Touch: Open the One Touch Properties window and under the Configuration List select “Configure Before Scan”.
Scanning with the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 742 scanner. 1. 2. 3. 4. 5. Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. Adjust the settings in the TWAIN interface for the item you are scanning. Click on the Scan button in the TWAIN interface. When scanning is complete, click Done to close the TWAIN interface. The scanned images are now in the TWAIN application.
The Options in the TWAIN Interface • • • • • • • • • 94 Mode—Select a scanning mode: Black&White to scan in black and white. For example, letters and memos are usually scanned in black and white. Grayscale to scan items such as documents containing drawings or black and white photographs. Color to scan color photographs and other color items. Color scans have the largest file size. Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution.
• Define page size—Click this option to activate the Define button. Then click the Define button to see the Define page size dialog box for selecting a specific page size. Standard—Click the menu arrow and choose a page size from the list. Custom—Enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or mm (millimeters), to toggle between them. Click OK. The currently selected page size appears in the middle of the TWAIN interface on the left-hand side.
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Scanning from WIA 6 This chapter includes: • Scan using WIA from Microsoft Paint on page 98 • Fine Tuning Your Scans on page 100 Microsoft Windows version XP and later include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use other Windows applications as well.
Scan using WIA from Microsoft Paint 1. 2. On the Windows taskbar, click Start, point to Programs, point to Accessories, and then click Paint. From the File menu choose From Scanner or Camera. 3. The scan window opens. Use this window to select scanning options and start the scan process. 4. 5. Click on the color mode appropriate for the item you are scanning. Place a document in the scanner.
6. 7. Click on the Scan button in the WIA interface. The scanner starts scanning. The scanned image will appear in Microsoft Paint (or other WIA application you’re using).
Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it. 1. On the scan window, click Adjust the quality of the scanned picture. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. Resolution (DPI)—Click the up or down arrow to scroll through the dots per inch (dpi) of the resolution.
Maintenance 7 This chapter includes: • Safety Precautions on page 102 • Clearing Paper Jams on page 103 • Cleaning the Scanner on page 104 • Replace the ADF Pad Assembly on page 107 • Replacing the Roller Assembly on page 109 • Troubleshooting on page 111 • Uninstalling Your Scanner on page 114 • The DocuMate 3115 Scanner Specifications on page 115 • The DocuMate 3115 Parts List on page 117 This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spar
Safety Precautions When servicing the scanner you should take the following precautions to ensure your safety and prevent damage to the scanner. Do These • Wear protective gloves when cleaning the scanner with Isopropyl rubbing alcohol. Rubbing alcohol may irritate sensitive skin. • Only perform scanner maintenance as described in this chapter. • Keep the scanner and cleaning supplies away from any open flame or heat source as any form of alcohol is flammable.
Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning dialog box opens after a few moments. 1. Pull the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover. 2. Remove the jammed paper and close the cover. To reduce the number of paper jams, smooth and straighten the paper before scanning and adjust the guides to the paper size, and insert the paper evenly into the ADF.
Cleaning the Scanner Cleaning the inside of the scanner helps to keep your scanner operating at optimum performance. You should clean the inside of the scanner at least once a week or after 5,000 pages have been scanned. If you are getting frequent paper jams, multiple pages feeding at the same time, or if you’re seeing lines in the scanned image, it is time to clean the scanner. Cleaning the Scanner Body 1. 2. Wet a soft cloth with some isopropyl rubbing alcohol (95%).
4. Wipe clean all of the rollers in the scanner. Be careful not to snag the cloth on the paper sensor. Paper Sensor Rollers (located in both the body of the scanner and under the scanner lid). 5. Close the cover when you’re finished. Cleaning the Docking Station Cleaning the Input Tray: 1. 2. Wet a soft cloth with some isopropyl rubbing alcohol (95%). Wipe down the input tray with the cloth. Cleaning the Roller and Pad Assembly: 1. 2. Wet a soft cloth with some isopropyl rubbing alcohol (95%).
3. Press down on the two latches on the back of the docking station and lower the rear cover. 4. 5. Wipe the feed roller from side to side. Rotate the roller to clean its entire surface. Wipe the ADF pad from top to bottom. Be careful not to snag the cloth on the springs on either side of the pad. 6. Wipe clean all plastic surfaces, then close the rear cover.
Replace the ADF Pad Assembly The ADF pad will wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. You received a replacement pad in the original scanner box, and you can also order a new one. See the The DocuMate 3115 Parts List on page 117 for ordering information. 1. From the back of the scanner, lower the input tray. 2.
4. Reverse the procedure to replace the new pad into its slots. 5. Close the rear cover when you’re finished.
Replacing the Roller Assembly After extended use, the roller may wear out and may need to be replaced. It is a userreplaceable part and can be reordered. Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. A worn roller should be replaced to avoid damage to the scanner’s internal parts.
5. 6. 7. Discard the worn roller. It cannot be repaired. Before installing the new roller, clean any dust that may have gotten on it during shipping. Insert the right end of the roller into its housing socket in the scanner. 8. Align the lock tab, on the orange lock flange, with the slot in the scanner. 9. Rotate the lock tab into the slot on the scanner. 10. Press down on the lever to lock the roller in place. The lock will “click” into place when it is secure.
Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation disc. The Readme file contains additional information that may help you diagnose problems with the scanner. If you try the troubleshooting procedures described in this section and in the Readme file, and the scanner still has problems, visit our web site at www.xeroxscanners.com for additional technical information. Problem: The scanner won’t scan.
Problem: The paper jams the ADF. To reduce the number of paper jams, smooth and straighten the paper before scanning, and adjust the guides to the paper size. Paper fed into the ADF at an angle can cause the feed mechanism to jam. If paper jams are occurring more frequently, try cleaning the roller with a soft cloth dampened with Isopropyl rubbing alcohol. Excessive dust on the roller can make it appear worn and will cause issues feeding paper. See Cleaning the Scanner on page 104 for cleaning instructions.
Error Light Troubleshooting Codes The status light indicates the current state of the scanner. Descriptions of the most common patterns are listed below. Contact Xerox Technical Support if you experience a different blinking pattern. Normal Operation Steady green: indicates the scanner is ready to scan. Steady red: the scanner is busy or it is not connected to the computer. If a calibration has been initiated, the scanner is busy calibrating. Blinking red: the scanner is reporting an error.
Uninstalling Your Scanner To uninstall the Xerox DocuMate 3115 scanner, remove the scanner software and any other scanning software provided with the scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add/Remove Programs icon. Windows Vista and Windows 7: Double-click the Programs and Features icon. 3. From the list of programs, select Xerox DocuMate 3115 Driver.
The DocuMate 3115 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method Scanning specifications Scanning Speed (Input Tray) Scanning Speed (Front Feed) 600 dpi 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) 8.5" x 38" 3.
Supported Operating Systems Scanner Drivers Bundled Software 116 DocuMate 3115 User’s Guide Microsoft Windows - 2000 (Service Pack 4) - 32-bit XP (Service Pack 2 or 3) - 32-bit or 64-bit Vista (with or without Service Pack 1 or 2) - 32-bit or 64-bit 7 TWAIN, WIA Visioneer One Touch Nuance PaperPort® Nuance OmniPage® Adobe® Reader® NewSoft Presto! BizCard® Kofax Virtual ReScan® (VRS™) Module
The DocuMate 3115 Parts List Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 3115 scanner.
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Appendix A This chapter includes: • Safety Introduction on page 120 • EMC on page 121 • Operational Safety Information on page 122 • Electrical Information on page 123 • Emergency Power Off on page 124 • Maintenance Information on page 125 • Product Safety Certification on page 126 • Regulatory Information on page 127 • Compliance Information on page 128 • Illegal Copies on page 130 • EH&S Contact Information on page 133 DocuMate 3115 User’s Guide 119
Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
EMC This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.
Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • Always follow all warnings and instructions that are marked on or supplied with the equipment.
Electrical Information Warning - Electrical Safety Information 1. 2. 3. 4. 5. 6. 7. 8. 9. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice. The socket outlet shall be installed near the equipment and shall be easily accessible. Use the power cable that is supplied with your machine.
Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water.
Maintenance Information 1. 2. 3. 4. 5. 6. Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not carry out any maintenance on this product which is not described in the customer documentation. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could cause a dangerous condition. Use supplies and cleaning materials only as directed in this manual.
Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Agency Standard Underwriters Laboratories Inc.
Regulatory Information Certifications in Europe The CE mark applied to this product, symbolizes Xerox’s declaration of conformity with the following applicable European Union Directives, as of the dates indicated: December 12, 2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment. December 31, 2004: Council Directive 2004/108/EC as amended. Approximation of the laws of the member states related to electromagnetic compatibility.
Compliance Information Product Recycling & Disposal: USA & Canada If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities.
Energy Star for the USA Energy Program Compliance As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S.
Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: 2. 3. 4. 5. 6. 7. 8.
9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc.
Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions. Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments Note: This list is not inclusive and no liability is assumed for either its completeness or accuracy.
EH&S Contact Information Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: 1-800-828-6571 Europe: +44 1707 353 434 DocuMate 3115 User’s Guide 133
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Index A Actual size, 47 Add Application, 59, 60 ADF pad assembly replace, 107 Adobe® Reader®, 21 Advanced Clarity, 87 Advanced device settings, 47 Advanced Settings tab, 46 America Online® (AOL), 62 Apply button, 42 Aspect ratio, 47 Auto Color Detect, 87 AutoBrightness, 86 AutoCrop, 86 AutoCrop to Original, 44 AutoCrop to original, 94 AutoDeskew, 86 AutoLaunch, 89 AutoOrientation, 87 AutoRotate image, 47 B Background Smoothing, 87 bit depth, 115 Black&White mode, 43, 45, 94 Blank Page Deletion, 87 BMP file
flowing page, 83 Folder Copy Options, 56 Format tab, 82 Full install, 13 G Gamma, 46 Grayscale mode, 43, 45, 94 H Hardware properties, 38 Help, viii, 91 HTM file format, 65 htm file format, 73 HTML Document, 73 HTML page, 65 Hue, 46 I Image Documents Properties, 60 Image Editors, 55 Image file formats, 53 Improvements and Settings, 44 Instant Delivery, 56 Internet Options, 62 Invert Image, 45 J JPG Image quality and file size, 53 JPG file format, 52, 53 K Key icon, 43, 49 L Languages in Document, 76 L
PaperPort®, 91 PDF Image quality and file size, 53 PDF applications, 55 PDF file format, 52, 53, 55 Picture type, 100 Properties button, 41 R Recognition Quality, 77 Reduce Moiré Patterns, 44, 94 Refresh button, 41 Register, 20 Reject Character, 77 Resolution, 43, 50, 94, 100 Rich Text Format, 73 roller replacement, 109 RTF file format, 40, 71 rtf file format, 73 S Saturation, 46 Scan configuration, 39, 46, 47, 48, 67 Edit or Delete, 49 Lock or unlock, 43 New, 42 Scan Settings Tab, 43 Scan to Folder, 66 M
W Watermark, 45, 94 WIA Advanced settings, 100 WIA interface, 50, 97 Windows Image Acquisition, 97 Word Document, 73 X xls file format, 73 138 DocuMate 3115 User’s Guide
