® DocuMate 162 scanner user’s guide
DocuMate 162 scanner user’s guide
Copyright © 2009 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.
Table of Contents Table of Contents Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 162 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation . . . . . . . . . .
Table of Contents Accessing the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Scanning from the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Display the Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Scanning with the WIA Interface Fine Tuning Your Scans . . . . . . . . . . . . . . .
Welcome Your new Xerox DocuMate 162 scanner can quickly scan single-sided or double-sided stacks of paper and place their electronic images on your computer. What’s in the Box Before starting the scanner assembly and software installation, please check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner.
Welcome The Xerox DocuMate 162 Scanner Status light LED Number Input Tray ADF cover release Simplex / Duplex One Touch Buttons Control Panel Output tray Paper Guides Power switch USB port Power jack Input tray—Holds documents in the scanner. Paper Guides—Adjust to fit the document width. ADF cover release—Opens the scanner door. Control Panel—One Touch scanning controls. Output tray—Holds documents after being fed through the scanner. Status light—Shows the scanner’s status.
Welcome What You Need IBM-compatible Pentium 4 PC, or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • Microsoft® Windows® operating system: Windows 2000 (Service Pack 4), 32-bit Windows XP (Service Pack 1 and 2), 32-bit or 64-bit Windows Vista • Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory (RAM) Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM) • 350MB minimum of free hard disk space A VGA or SVGA Monitor The recomm
Installation Installation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the USB cable and turn on the power Before You Begin Please make sure of the following before you begin installation: 4 • The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner. Visit our web site at www.xeroxscanners.
Installation Step 1: Assemble the Scanner All the components to assemble the scanner are included in the box. 1. Remove the scanner from its protective foam and plastic bag. 2. Open the ADF cover and carefully remove any foam particles that may have gotten inside it. Remove any foam particles from inside the scanner 3. Align the tabs on the Input tray with the slots inside the scanner and slide the tray down into place. 4. Push the paper guide back until it snaps into place. Close the scanner cover.
Installation 5. Insert the pins on each side of the output tray into the holes on the scanner. Flip open the extension on the output tray so it is fully extended. 6. Proceed to “Step 2: Install the Software.
Installation Step 2: Install the Software All the software you need to use the scanner is on the installation disc. 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert the installation disc into your computer's DVD-ROM drive. The disc automatically starts and the Select Language window opens. 3. Select your language from the list of available languages. The disc’s main menu opens in the language you selected.
Installation 4. On the Main Menu, select Install Products. 5. Make sure the boxes for Nuance PaperPort® and Scanner Driver are checked. 6. Click Install Now.
Installation Installing PaperPort 1. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. 2. On the PaperPort Welcome window, click Next. Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version while retaining all of your previous PaperPort files. 3. Read the PaperPort license agreement and select I accept the terms in this agreement, then click on Next.
Installation 4. The next window lists the choices of the drivers that you can install for your scanner. 5. Select the option you want, then click Next. • Full Install (OneTouch and TWAIN)—This is the recommended installation. It installs the One Touch 4.0 software, which provides the necessary driver software for the scanner buttons to work. It also installs the TWAIN and ISIS drivers for scanning from within TWAIN and ISIS scanning applications.
Installation 6. During installation you will see this window asking you to select one of the images for the Color Space setting. Select the option that looks best to you and click Next. The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor. 7. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section, “Step 3: Connect the Power Supply” on page 12.
Installation Step 3: Connect the Power Supply 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 2. Plug the power cord into the power supply and into a wall outlet. 3. Now proceed to the next section, “Step 4: Connect the USB Cable and Turn on the Power.
Installation Step 4: Connect the USB Cable and Turn on the Power The Xerox DocuMate 162 scanner connects to any available USB port. Check your computer’s manual for USB port locations. 1. Remove any protective tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection. 3.
Installation 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel. The scanner’s status light is blue when the scanner and computer are communicating properly. 5. Click Close on the Installation Complete window to close and exit the software installer.
Installation Additional Applications Available with Your Scanner Your scanner includes free, additional applications as described in the following table. 1. Return to the disc’s Main Menu and click Install Products. 2. Select the additional applications you want to install, then click Install Now. 3. Follow the instructions on the screen to install each of the additional products.
Installation View the User Guides 1. Return to the Main Menu window and click User Guides. The User Guides are in Adobe® Acrobat® PDF format. If you need to, click Acrobat Reader to install it now. Follow the instructions on the installation windows. If your computer already has Adobe Acrobat Reader installed, please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer. 2.
Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen). The One Touch Icon 2. Choose Check for Online Updates from the pop-up menu. 3.
Scanning Scanning If you selected the recommended Full Install option for your scanner’s driver (see page 10), then you have several different scanning options with your Xerox DocuMate 162 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. 18 • One Touch Scanner Buttons—When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number.
Scanning Loading Documents to Scan When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application on your computer. NOTE: Always remove any staples or paper clips from documents before inserting them into the scanner’s Automatic Document Feeder. Staples and paper clips can jam the feed mechanism and scratch the internal components.
Scanning Scanning from One Touch One Touch is your main scanning interface for using the scanner. The One Touch functions on the scanner mirror the One Touch Button Panel on screen. Press the Function button to cycle through the 9 One Touch scanning options. Click these arrows to cycle through the 9 One Touch scanning options.
Scanning Scan from the One Touch Scanner Buttons Pressing a scanner button scans the item and sends the image to the Destination Application associated with the selected function LED number. 1. Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. 2. Press the function button to select the scan setting you want. Press the Function button to cycle through the scan settings to select the one you want. The current One Touch scan function. 3.
Scanning Scan from the One Touch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon. 1. Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. The One Touch Icon 2. Click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen).
Scanning Using the One Touch Button Panel The One Touch Button Panel is your on-screen set of controls for the scanner. Form the panel you can access the hardware settings for your scanner and configure the One Touch buttons. Click on the One Touch icon to open the panel. The Title Bar The Button View The Hardware View The Detail View The Title Bar • Green arrows—click to cycle through the panel’s 3 views. • Scanner icon—click to open the scanner’s hardware properties.
Scanning Configuring the One Touch Buttons When you installed the scanner, the software configured each One Touch button with appropriate settings consisting of: Destination Application, a Scan Configuration, and a File Format. 1. Click the One Touch icon. 2. Right-click a button on the One Touch Button Panel. 3. The One Touch Properties window opens for that button. Right-click on a button (for example, button 2) and the Properties window opens for that button.
Scanning Selecting New Settings for a Button The One Touch Properties window is where you can select new settings for the buttons. The button number in the upper-left corner of the One Touch Properties window corresponds to the 9 functions on the scanner. For each of the 9 One Touch functions, you can select a new Destination Application, Scan Configuration, File Format, and rename the button. Click to select options. The button number and name. The file format of the images of the scanned item.
Scanning Select Configuration—The list of available scan configurations for the selected button. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings.
Scanning OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations. Click New to create a new Scan Configuration.
Scanning The Scan Settings Tab 1. On the Scan Configuration Properties dialog box, type a name. TIP: If you’re going to set up the new configuration to scan duplex (two-sided), include that in the name, such as “Scan for Dark Print (Duplex),” to remind you that it is a duplex scan. If the configuration is locked, click the lock to unlock it. The icon becomes a key. Type a new name for the configuration. Select the scan mode and drag the slider to set the resolution.
Scanning The Page Settings Tab 1. Click the Page Settings tab to select page options. Click to toggle between inches and millimeters. Standard—Click the menu arrow and choose a page size from the list. Custom—Enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or millimeters, to toggle between them. Improvements and Settings—One the options that apply to the selected scanning mode on the Scan Settings tab are available.
Scanning • Invert Image—Only available for Black&White Mode, this option reverses the black and whites of an image. Original Image • Inverted Image Duplex—Scan both sides of the page. If this option is not selected, the scanner will scan the face-down side of the page only. NOTE: The Simplex and Duplex buttons on the scanner take precedence over the One Touch settings.
Scanning The Advanced Settings Tab 1. Click the Advanced Settings tab. The options of the Advanced Settings tab are for the Color or Grayscale scanning mode. 2. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. Saturation—the strength or purity of a color. Hue—the color your eyes see as reflected from the image. Gamma—controls the brightness of the midtone colors. 3.
Scanning The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab. Fit to page, reduce image if necessary—If the image is too big to fit on a single page, the image will automatically be reduced to fit the page.
Scanning The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage. You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration. 1. Click on the Storage Options tab. 2. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location.
Scanning Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create, not for your scanner’s pre-set configurations. NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted.
Scanning Selecting Page Format Options The format options that you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of Destination Application selected for the button. The available options are for images and text. Image Formats Text Formats; sPDF is only one of several text formats available. Create Single Image Files The TIFF and PDF formats, as well as the text document formats, support multiple page documents.
Scanning To select a JPEG or PDF file size: 1. Select JPG or PDF as the page format, then right-click on the icon. 2. Choose the file size/image quality option for your scanned images. Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality. Maximize Quality—Largest file size, no loss of image quality. Your selection pertains only to the button currently selected on the One Touch Properties window.
Scanning To select a file type for the text format: 1. Select the Destination Application. 2. Right-click on the text format icon. Example menu of the TEXT when the Destination Application is Microsoft Word. Example menu of the TEXT format when the Destination Application is Transfer to Storage. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the One Touch Properties window. Simple Text—The .txt file format.
Scanning Normal PDF—The .nPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities, plus you can edit the text in a PDF editing program. 4. To change the OCR settings, choose OCR Options. The OCR Options provide a series of selections for the OCR feature when you scan text. This menu option is only available if you have the One Touch OmniPage Module or OmniPage Pro software installed on your computer.
Scanning Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button, as well as additional options that apply to all of the scanning buttons. To select options: 1. Open the One Touch Properties window and click the Options tab. Options tab 2. Click the Select Button menu arrow and choose the button for new options. The example above shows the eMail button is selected. 3. Select button options as described below.
Scanning • Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing. • Sti event forwarding is for using another application’s interface for scanning. 4. Click Apply then click the Multi Function tab to see the changes. See “Setting Destination Application Properties” on page 41 for details about the destination application options. Global Options • Show Progress Window—Select this option to display the scanning progress window.
Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button PaperPort Properties These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1.
Scanning Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and other text editing applications. 1. Click in the OCR settings boxes for the options you want. Always send a file, even when no text was found—The scanned file is sent to the OCR reader even if the image does not appear to contain text. Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image. 2.
Scanning 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. 5. In step 4 of the dialog box, select the file formats that the application will accept.
Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. 1. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location. Documents are put into folders by month, week, or type—Folders are created based on your selection (month, week, or type) and the scanned documents are saved in those folders. 2.
Scanning eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. 1. Click the Browse button for Folder for storing attachments and choose a folder for your email attachments. Microsoft Outlook® will accept direct attachment of documents to a blank email message as soon as scanning is finished, you do not need to change this folder location. 2.
Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you press a button. You can then use that interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the Destination Application already selected in the One Touch Properties window for that button. To Set Configure Before Scan: 1. Open the One Touch Properties window. 2.
Scanning To Scan Using Configure Before Scan 1. Load the documents face down with their tops pointing into the scanner. 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous page, the scanning option 9 has been set to use Configure Before Scan. 3. The TWAIN interface will open. 4. Choose the Options applicable to your scan batch. 5. Click on the Scan button in the TWAIN interface. 6.
Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job. • Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
Scanning Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 200 dpi for the resolution.
Scanning Scanning with sPDF or nPDF and Searching for Text Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF creates a PDF image with a searchable text layer. nPDF creates a PDF file that can be edited in a PDF editing program. To scan with sPDF or nPDF: 1. Open the One Touch Properties window. 2. Select a One Touch button to scan using the sPDF or nPDF file type. 3. Select a Destination Application that uses a text format as the page format.
Scanning Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Windows Vista. 1. Open the One Touch Properties window. 2. Choose a button to use for scanning and burning to a CD. 3. Select Burn to CD as the Destination Application. 4. Choose a Format and a Scan Configuration. 5. Click OK. 6. Now start scanning using the button you selected to use to scan and burn to a CD.
Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. 1. Open the One Touch Properties window. 2. Select Still Image Client as the Destination Application. You cannot choose a page format for this option because the Destination Application is not selected until after the scanning begins. 3. Choose a Scan Configuration. Click OK. 4. Start scanning using the button you selected for event forwarding.
Scanning Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your website. 1. Open the One Touch Properties window. 2. Select Microsoft Explorer as the Destination Application. 3. Choose HTML as the Format. Choose HTML 4. Choose a Scan Configuration. Click OK. 5. Start scanning using the button you selected for scanning with the HTML format.
Scanning Transfer to Storage With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored. 1. Open the One Touch Properties window. 2. Select Transfer to Storage as the Destination. 3.
Scanning Scanning to Multiple Archive Folders When scanning to the Transfer to Storage destination, you can scan them to multiple folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.” To scan to multiple folders, you create multiple configurations, each with a different storage location for the scanned documents, then assign a different scan configuration to each button.
Scanning 7. Click the Storage Options tab. This is where you set the different folder locations for the new configurations. 8. Click the Browse button and select the folder you created for storing the scanned documents. 9. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts”. 10. Click OK. 11. Repeat the process to create additional new configurations, such as “Personal Receipts.
Scanning 12. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 13. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for that configuration. The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations.
Scanning Checking the Hardware and Setting the Lamp Power Saving 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 162 scanner. 3. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 3 hours. 4.
Scanning with the TWAIN Interface Scanning with the TWAIN Interface You can scan from any TWAIN scanning application instead of scanning from the One Touch buttons on your scanner or the One Touch button pane. A Note About Your Scanner and the TWAIN standard: TWAIN is a widely recognized standard that software applications use to receive images from scanners, digital cameras, and other digital devices. The PaperPort and OmniPage applications that you received with your scanner use the TWAIN standard.
Scanning with the TWAIN Interface Accessing the TWAIN Interface Each TWAIN-compliant software application has its own specific steps to open the TWAIN interface, but the basic process is the same for most of them. Open the TWAIN Interface from One Touch: If the One Touch configuration you’re using to scan is set to Configure Before Scan, and the selected option is TWAIN, the TWAIN interface opens when you press a button on your scanner without opening another application first.
Scanning with the TWAIN Interface Scanning from the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 162 scanner. 1. Adjust the paper guides for the width of the pages you’re scanning. 2. Insert the documents face down with their tops into the scanner. 3. Adjust the settings in the TWAIN interface for the item you are scanning. 4. Click the Scan button in the TWAIN interface.
Scanning with the TWAIN Interface 5. When scanning is complete, click Done to close the TWAIN interface. The scanned images appear in the TWAIN software. This example shows a thumbnail image of a scanned page on the PaperPort desktop. The options on the Xerox DocuMate 162 TWAIN interface are: • Mode—Select a scanning mode: Black&White to scan in black and white. Use this setting for letters, memos, and other black and white material.
Scanning with the TWAIN Interface • Filter—The Filter is the ability of your scanner to automatically remove a color from a scanned item. The Filter option applies to Black&White or Grayscale Mode. The original with a red watermark over black text. The scanned item with the red filtered out. • Reduce Moire Patterns—Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations.
Scanning with the TWAIN Interface Display the Device Configuration 1. Click the Xerox DocuMate 162 icon in the top right corner of the TWAIN interface. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Saving” on page 58 for more information about the device settings.
Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use PaperPort and other Windows applications as well. To scan using WIA from Microsoft Paint: 1.
Scanning with the WIA Interface 6. Click Preview to preview the image before scanning. NOTE: If you preview when scanning a stack of documents, the first page of the stack feeds through the ADF for the preview. After adjusting the scanner settings, replace that page on the stack so it is scanned with the rest of the pages. 7. Adjust settings of the previewed image as desired: • Change the button selection for the type of image. • Adjust the custom settings. • Change the size of the scanned image.
Scanning with the WIA Interface Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it. 1. On the scan window, click Adjust the quality of the scanned picture. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text.
Scanning with the ISIS Interface Scanning with the ISIS Interface You can use the ISIS interface from QuickScan™ or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning with the ISIS interface. Accessing the ISIS Interface in QuickScan 1. Open the QuickScan software to access the ISIS driver scanning options.
Maintenance Maintenance This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning opens after a few moments. 1. Open the Automatic Document Feeder cover. 2. Remove the jammed paper and close the cover.
Maintenance Replacing the ADF Pad Assembly The ADF pad will wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. You received a replacement pad in the original scanner box, and you can also order a new one. See the “Xerox DocuMate 162 Scanner Parts List” on page 78 for ordering information. To replace the ADF Pad assembly: 1. Open the Automatic Document Feeder cover. 2.
Maintenance Replacing the Roller Assembly After extended use, the roller may wear out and may need to be replaced. It is a user-replaceable part and can be ordered. See “Xerox DocuMate 162 Scanner Parts List” on page 78 for the part number. Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. A worn roller should be replaced to avoid damage to the scanner’s internal parts.
Maintenance 4. Gently press the roller to the right to free its left side. Then angle the roller to the front of the scanner until it is clear of the housing, and bring it out and away from the scanner body. 5. Discard the worn roller. It cannot be repaired. 6. Before installing the new roller, clean any dust that may have gotten on it during shipping. 7. Insert the right end of the roller into its housing socket. Make sure the lock tab is facing up and the lock flange is not obstructed.
Maintenance 9. Rotate the lock tab down so the locking flange catches on its latch. Do not force the lock tab into place. If it does not rotate freely to lock into place, make sure the flange is properly seating on its latch. 10. Close the cover when you’re finished. Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation CD. Also visit our web site at www.xeroxscanners.com for additional technical information.
Maintenance Problem: I got the error message: PaperPort cannot allocate enough memory to perform internal critical operations. Close any other active applications so that additional memory is available. If you click Continue, PaperPort moves the file to the PaperPort data directory and renames the file with the prefix “bad”. This allows you to recover the file later. To recover the file, you can import it into PaperPort by using the Import command in the File menu.
Maintenance Status Light Troubleshooting Codes The status light indicates the current state of the scanner. A blue status light indicates the normal state of the scanner. A red status light indicates that there is a hardware issue. Descriptions of the most common patterns are listed below. Normal Operation • Blinking blue: indicates the scanner is waking up from power saving and preparing to scan. • Steady blue: indicates the scanner is ready to scan. • Steady red: indicates the scanner is busy.
Maintenance Uninstalling Your Scanner To uninstall your DocuMate 162 scanner, remove the One Touch 4.0 software, PaperPort, and any other software provided with your scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. From the list of programs, select One Touch 4.0.
Maintenance Xerox DocuMate 162 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Length Width Height Weight Operating temperature Relative humidity Power adaptor Power consumption Power cord 600 dpi 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) 8.5" x 36" (216 mm x 915 mm) 2” x 2.
Maintenance Xerox DocuMate 162 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner.
Appendix A Notices Section 1: Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Section 3: Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • Always follow all warnings and instructions that are marked on or supplied with the equipment.
Section 4: Electrical Information Warning - Electrical Safety Information 1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice. 2. The socket outlet shall be installed near the equipment and shall be easily accessible. 3. Use the power cable that is supplied with your machine.
Section 5: Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water.
Section 8: Regulatory Information Certifications in Europe The CE mark applied to this product, symbolizes XEROX’s declaration of conformity with the following applicable European Union Directives, as of the dates indicated: December 12, 2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment. December 31, 2004: Council Directive 2004/108/EC as amended.
Perchlorate Material - This product may contain one or more Perchloratecontaining devices, such as batteries. Special handling may apply, please see: http://www.dtsc.ca.gov/hazardouswaste/perchlorate/.
Section 10: Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc.
The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.
88 DocuMate 162 Scanner User’s Guide
Index A E ADF cleaning 69 ADF pad assembly replace 70 Advanced Settings Tab 31 Apply button 27 Archive button 54 aspect ratio 32 Autocrop to Original 29, 62 AutoRotate image 32 eMail 39 eMail Properties 45 error codes 75 Excel Spreadsheet 37 B bit depth 77 Black&White 28, 62 BMP 35 Brightness 28, 62, 67 Burn to CD 51 Destination Application 51 button options 39 C CD-ROM drive 3 Color 28, 62 color configuration 62 color filter 30, 63 Comma Delimited 37 components 2 computer specifications 3 Configure Be
Index Link Properties 41 M Microsoft Internet Explorer 53 Microsoft Outlook 45 Moire Patterns 29, 63 monitor 3 N Normal PDF 38, 50 nPDF 38, 50 O OCR 36 optical character recognition 49 OCR button 49 OmniPage Pro 37, 38 on/off switch 13 One Touch Button Panel 22 Button View 23 Detail View 23 Hardware View 23 initial settings 20 names 38 OCR 49 One Touch icon 22, 23, 24 One Touch Properties window 24, 41 options 27, 39 P Page Format HTML 53 page format options 35 Page Settings Tab 29 page size 63 paper gu
Index W WIA 46, 65 Windows Image Acquisition 65 Word Document 37 X xls file format 37 DocuMate 162 Scanner User’s Guide 91
Index 92 DocuMate 162 Scanner User’s Guide
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