DocuMate 152 scanner user’s guide
DocuMate 152 scanner user’s guide
Copyright © 2007 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.
Table of Contents Table of Contents Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 152 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation . . . . . . . . . .
Table of Contents Accessing the TWAIN Interface from PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Scanning from the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Display the Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Setting Up PaperPort to Work with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . .
Welcome Your new Xerox DocuMate 152 scanner can quickly scan singlesided or double-sided stacks of color, grayscale, and black-andwhite documents, up to 8.5" x 14", and place their electronic images on your computer. What’s in the Box Before starting the scanner assembly and software installation, please check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner.
Welcome The Xerox DocuMate 152 Scanner Input Tray Status light LED Number ADF cover release Control panel Output tray Power switch USB port Power jack Input tray—Holds documents in place. The paper guide on the input tray adjusts to fit the document width. ADF cover release—Opens the cover on the ADF. Control panel—Buttons to start the scanning. Output tray—Holds documents after being scanned through the Automatic Document Feeder (ADF). Status light—Shows the scanner’s status.
Welcome What You Need IBM-compatible Pentium 4 PC, or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • Microsoft® Windows® operating system: Windows 2000 (Service Pack 4), Windows XP (Service Pack 1 and 2), or Windows Vista • Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory (RAM) Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM) • 350MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for yo
Installation Installation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the USB cable and turn on the power Before You Begin Please make sure of the following before you begin installation: 4 • The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner. Visit our web site at www.xeroxscanners.
Installation Step 1: Assemble the Scanner To assemble the scanner: 1. Remove the scanner from its protective foam and plastic bag. 2. Check inside the document feeder mechanism and carefully remove any foam particles that may have gotten inside it. Leave the cover open so you can attach the Input tray.
Installation 4. Swing the paper guide back until it snaps into place. Close the scanner cover. Flip the paper guide extension up so it is fully extended. 5. Insert the pins on each side of the output tray into the holes on the scanner. Flip open the extension on the output tray so it is fully extended. 6. Proceed to “Step 2: Install the Software.
Installation Step 2: Install the Software To install the software: 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert the installation DVD into your computer's DVD-ROM drive. The DVD automatically opens. NOTE: If the DVD does not start, check the following: • Make sure the DVD drive’s door is completely shut. • Make sure the DVD was inserted in the drive in the proper direction (label side up). To launch the DVD manually: • Open the Windows option for My Computer.
Installation 3. On the Main Menu, select Install Products. 4. Make sure the boxes for Nuance PaperPort® and Scanner Driver are checked. NOTE: The software provided with your scanner may differ slightly from the list shown in the window. 5. Click Install Now.
Installation The PaperPort installation begins: 1. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. The first PaperPort Installation window opens. 2. On the PaperPort Welcome window, click Next. Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version while retaining all of your previous PaperPort files. 3.
Installation The scanner driver installation will now begin: 1. The Welcome to the One Touch 4.0 Setup Wizard Opens. 2. Click Next. 3. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed. The next window lists the choices of the drivers that you can install for your scanner.
Installation 4. Select the option you want. NOTE: If your computer is running Windows XP or Windows Vista, Microsoft’s Windows Image Acquisition (WIA) interface for scanning is always available, regardless of your selection on this window. • Full Install (OneTouch and TWAIN)—This is the recommended installation. It installs the One Touch 4.0 software which provides the necessary driver software for the scanner. It also installs the scanning interface for the TWAIN driver.
Installation 6. Select the option that looks best to you and click Next. The driver installation will now begin. 7. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section, “Step 3: Connect the Power Supply” on page 13.
Installation Step 3: Connect the Power Supply Connect the power supply and power cord, and plug the power supply into an electrical outlet. To connect your Xerox DocuMate 152 scanner: 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply (HEG42-240200-7L made by HiTron) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 2. Plug the power cord into the power supply and into a wall outlet.
Installation Step 4: Connect the USB Cable and Turn on the Power The Xerox DocuMate 152 scanner connects to any available USB port. Check your computer’s manual for USB port locations. NOTE: You can connect the scanner to your computer while the computer is running. 1. Remove any protective tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Connection to a USB 2.
Installation The status light comes on and flashes indicating that the scanner is receiving power. If you are using Windows XP Service Pack 2, and have plugged the USB cable into a USB 1.1 port, an information bubble may open explaining that “A HI-SPEED USB device is plugged into a non-HI-SPEED USB hub”. Plug the USB cable into a USB 2.0 port (if available) or just disregard the message. If you leave it plugged into the USB 1.
Installation 5. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel. When you’re finished reading the additional information, click OK. The scanner’s status light is green when the scanner and computer are communicating properly. 6. Click Close on the Installation Complete window to close and exit the software installer. You can now install the additional applications you received with your scanner.
Installation Additional Applications Available with Your Scanner Your scanner includes free, additional applications on the installation DVD. 1. Reinsert the installation DVD into the DVD-ROM drive. The Installation menu opens. The free Adobe Acrobat Reader software is located on the DVD with the User Guides. See the steps on page 19 to install Adobe Acrobat Reader. 2. Click Install Products. You will see the screen that shows the applications. Applications already installed have Installed! next to them.
Installation 4. On the window shown above, click in the boxes of the other software you want to install, and click Install Now. Follow the instructions on the screen to install each of the additional products. Software About the Software Adobe® Acrobat Reader® Adobe Acrobat Reader is a stand-alone application that you use to open, view, search, and print PDF files. The User Guides on your scanner’s installation DVD are in PDF format and require Adobe Acrobat Reader for you to view and save them.
Installation View the User Guides 1. To get the documentation for each of the additional products, return to the Main Menu window and click User Guides. 2. The User Guides window opens. Use this window to view and save the User Guides you want. 3. Click the links of the Guides you want to view. The User Guides are in Adobe® Acrobat® PDF format. The DVD also includes a free copy of Acrobat® Reader® in case your computer does not have it already installed.
Installation To view and save the User Guides: 1. Click the name of a User Guide you want to view and it will open in Acrobat Reader. Use the Acrobat Reader Save command to save that User Guide on your computer. 2. Return to the User Guides window and repeat the process to open, view, and save all the other User Guides you want. The Scanner Readme file has late-breaking news about your scanner. • The SharePoint Mini-Guide has information about a new feature in the One Touch 4.
Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen). The One Touch Icon 2. Choose Check for Online Updates from the pop-up menu. 3.
Scanning Scanning If you selected the recommended Full Install option for your scanner’s driver (see page 11), then you have several different scanning options with your Xerox DocuMate 152 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.
Scanning Load and Scan Documents When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application (known as the Destination Application) on your computer. 1. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended.
Scanning 3. Check the LED number to make sure you’re using the scan setting you want. To choose a new scan setting, press the Function button. Press the Function button to cycle through the scan settings to select the one you want. The current scan setting. See “Check the Scan Settings Before Scanning” on page 25 to check the settings. 4. To scan a one-sided document, press the Simplex button. To scan a two-sided document, press the Duplex button.
Scanning Check the Scan Settings Before Scanning 1. To check the scan settings before scanning, press, hold down, and then release, either the Simplex or Duplex button. Press, hold down, and then release either button to see the setting for the selected LED number. The One Touch Button Panel opens with the description of the selected settings. This sample shows the current description of setting 6. This number corresponds to the LED on the scanner.
Scanning Scan from the One Touch Button Panel You can scan from the One Touch Button Panel on the screen. 1. Adjust the paper guide for the width of paper and load the documents with their tops into the automatic document feeder. For Simplex (one-sided) scans, load the documents face down. For Duplex (two-sided) scans, the documents can be face up or down because both sides are scanned. The One Touch Icon 2.
Scanning Using the One Touch Button Panel The One Touch Button Panel is also your on-screen set of controls for the scanner. The One Touch Button Panel shows information about the scanner and its settings. 1. To open the One Touch Button Panel, click the One Touch icon. It is located in the Windows Notification Area at the bottom right corner of the screen. The One Touch Button Panel opens at its Button View, which shows the on-screen scanning buttons. The Button View 2.
Scanning 5. To navigate through the panel’s three views, click the green arrows at the top of the panel. Click these arrows to navigate through the panel’s three views. The Button View The Hardware View The Detail View • The Button View is your main scanner control panel. Use it to scan or to see all nine buttons. • The Detail View shows the current scan settings for a button. • The Hardware View shows the current scanners connected to your computer.
Scanning About the One Touch Button Panel’s Names and Icons The button names, such as PDF, eMail or Fax, indicate the original factory settings for the Destination Application assigned to a button. When you installed One Touch, it searched your computer for applications that will work with the scanner, then listed them as available Destination Applications on the One Touch Button Panel and the One Touch Properties window.
Scanning The Default One Touch Settings on Your Scanner Based on the recommended installation of PaperPort and the scanner driver, your scanner is pre-configured to scan items for various basic tasks, such as email or fax, then send the scanned image to an appropriate, pre-selected Destination Application. The following table shows these factory-default settings. You can change any of these settings.
Scanning Configuring the One Touch Buttons Each One Touch button configuration consists of a Destination Application, a Scan Configuration, and a Document Format. The One Touch Properties window is where you select these three elements for a button. To open the One Touch Properties window: 1. Click the One Touch icon. It is located in the Windows Notification Area at the bottom right corner of the screen. 2. Right-click a button on the One Touch Button Panel.
Scanning About the One Touch Properties Window The One Touch Properties window is where you can select new settings for the buttons. The One Touch Properties window also contains special scanning features such as scanning and burn to a CD, scanning and converting text directly into an HTML web page. The following example of the One Touch Properties window shows the settings for Button 2.
Scanning These icons next to each scan configuration indicate the scanning mode. Color Black and White Grayscale Configure Before Scan NOTE: Use Configure Before Scan if you want to set the scanning mode manually before scanning. See “Configure Before Scan” on page 61. You can also click the Edit button or double-click the configuration to see more detailed information about the selected configuration. Select Format and Page(s)—A set of file formats for the scanned image for the selected button.
Scanning Selecting New Settings for a Button For each of the nine One Touch buttons, you can select a new Destination Application, Scan Configuration, and Document Format. Click these arrows to see the properties for the button whose settings you want to change. Select a software application as the destination to send scanned documents. Select a format for the scanned image Select a configuration for scanning. To select new settings for the Scanner Button: 1.
Scanning 4. Select a Format and Page(s) option. The available options apply to the Destination Application you select. For example, if you select Microsoft Word as the Destination Application, the available formats are for text, such as .txt and .rtf. However, if you select Microsoft Paint as the Destination Application, then the available formats are for graphics, such as .bmp, and .jpg. NOTE: If a format is listed as n/a, that means the text format is not available for that Destination Application. 5.
Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button A One Touch 4.0 Link Properties dialog box opens for the type of Destination Application you selected, and the available options are for that type of application.
Scanning PaperPort Properties These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK. 3. Click OK or Apply on the One Touch Properties window. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder.
Scanning Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and the other applications indicated by their icons in the list. The properties apply to the Optical Character Recognition (OCR) settings for the applications. 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group.
Scanning 2. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. 5.
Scanning Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. 1. Click in the Color document handling settings boxes for the options you want. These options will apply to all the applications in the group. Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen.
Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. If a CD burner is attached to your computer, and your computer is running Windows XP or Windows Vista, you also use this dialog box to start the Burn to CD process. See the section “Scan and Burn to a CD” on page 68. NOTE: The Burn to CD option is only available for Windows XP or Windows Vista with a CD burner installed on your computer.
Scanning 3. If you have a CD burner attached to your computer, the option Show message when ready to burn 5" CD (700MB), should also be selected so you will see a message when it’s time to click the Burn to CD button. 4. Click OK on the Link Properties window. eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message.
Scanning 3. If you need to change your email client, or any other internet options, click the Internet Options button. The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client from the Email list. These are the standard Windows Internet options. Please see your Windows documentation for more information about Internet options. If you are using AOL, please see the AOL user manual for making changes to the Internet options applicable to AOL. 4.
Scanning Selecting Document and Page Format Options The Document and Page Format options that you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of Destination Application selected for the button. The available options are for images and text. Image Formats Text Formats; sPDF is only one of several text formats available. The Text Formats are for text file types. The names of the formats indicate their file types.
Scanning Because JPEG image files can be reduced in size, the JPEG format is often used for images on web pages, or if file size might be a problem when electronically sending the files. JPEG files are reduced in size by lowering their image quality, and you can select the degree of quality for your scanned images from the JPEG file format icon. The PDF format is often used to create images of text pages.
Scanning Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. See “Scanning with Optical Character Recognition (OCR)” on page 64. Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet.
Scanning 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the One Touch Properties window. Other buttons that have a text option selected as the Page Format are not affected, so you can set the text file type independently for each button. Simple Text—The .txt file format. Text with no formatting; used by the standard Microsoft Notepad application. Rich Text Format—The .rtf file format.
Scanning Note that the OCR Options settings apply to all buttons. If you change them for one button, those changes apply to the other buttons as well. 5. Click OK or Apply on the One Touch Properties window.
Scanning Renaming a One Touch Button The One Touch buttons have names that identify their pre-set functions, such as OCR and PDF, but you can edit the names. To change the button names: 1. Open the One Touch Properties window. 2. Using the arrows, choose the button that you want to rename. 3. Select the name’s text and type a new name. Click the arrows to get to the button to rename, then select the name text. Type a new name for the button. 4. Click OK or Apply. The button is now renamed.
Scanning Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button, as well as the location of the files of your scanned items. To select options: 1. Open the One Touch Properties window and click the Options tab. Options tab 2. Click the menu arrow and choose the button for new options. 3. Select button options as described below. Show All Destinations—This option selects all the Destination Application categories.
Scanning • Text Editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents to text that you can edit. See “Scanning with Optical Character Recognition (OCR)” on page 64 for more about OCR. • PDF applications are for documents scanned to PDF format. • Email includes Microsoft Outlook and other email applications.
Scanning The copies will be saved in the folder specified in the Folder Copy Options section (see the figure and description below). This option is not available if either Document Management or Storage and CD-R/W are selected, because, by default, file copies for those types of Destination Applications are already automatically saved in the folder for copies. For that reason, this option is not available for the default settings of Buttons 1 and 2.
Scanning Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations. That way, you will always have the original factory-set configurations available. To create a new configuration: 1. Open the One Touch Properties window and make sure the Multi Function tab is selected. 2.
Scanning • GrayScale to scan items such as documents containing drawings or black and white photographs. The scanning produces an image of up to 256 shades of gray. • Color to scan color photographs and other color items. Color scans have the largest file size. Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 50 dpi. The higher the dpi setting, the sharper and clearer the scanned image.
Scanning • AutoCrop to Original—Select this option to let the scanner automatically determine the size of the item being scanned. For example, if you scan a 5" x 7" inch photo, the scanner will determine the size of the photo. When using the AutoCrop to Original option, always use the paper guides on the scanner so the page is not skewed. Skewed pages may not crop properly. For single-sided scans, the scan area is the size of the image.
Scanning • Skip Blank Originals—Skips pages that are completely blank. Typically you use this option when you will scan a stack of two-sided pages which have a number of blank sides. This option is only available for Duplex scanning. • Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned item.
Scanning The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab. Fit to page, reduce image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page.
Scanning The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage. You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration. NOTE: The selections on the Storage Options tab override the Storage Properties options. This means that you can create separate Scan Configurations to store scanned items at various locations.
Scanning Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create, not for your scanner’s pre-set configurations. NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the preset configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted.
Scanning Click the Lock icon to unlock the configuration. Clicking it toggles between locking and unlocking the configuration. The key icon indicates the configuration is unlocked. Click the Lock/Key icon to toggle between locked and unlocked. 5. Edit the settings and click Apply. 6. Click OK to close the dialog box.
Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you click a button. You can then use the interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button. To Set Configure Before Scan: 1. Open the One Touch Properties window. 2.
Scanning To Scan Using Configure Before Scan 1. Put the documents in the scanner’s ADF tray. 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous page, the scanning option 9 has been set to use Configure Before Scan. 3. The TWAIN interface will open. 4. Choose the Options applicable to your scan batch. 5. Click on the Scan button in the TWAIN interface. 6.
Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job. • Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
Scanning Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth. The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch 4.0 software and your DocuMate 152 scanner. One Touch 4.
Scanning To scan with OCR: 1. To scan using the buttons on the scanner, press the Destination Selector until the LED is at 6, then press the Simplex or Duplex button. NOTE: One Touch Button 6 is preset as your OCR button. But you can also set up any other button to scan and OCR the text. 2. To scan from the One Touch Button Panel, click the One Touch icon in the Windows Notification Area, click the arrows to see Button 6, then click Button 6.
Scanning Scanning with sPDF or nPDF and Searching for Text Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF converts scanned text into the PDF format with text search and OCR capabilities. nPDF has those same features, plus you can edit the text in an nPDF image if you have a PDF editing program.The two PDF formats can also produce images with different image quality, so you may want to experiment with them to determine which is better for your scanned documents.
Scanning NOTE: Not all Destination Applications have the sPDF and nPDF options. Microsoft Word, for example, does not have them as scanning options. The settings for the button (button 8 in this example) now show your page format selection. The page format icon is now set to the selection from the menu. 6. Choose a Scan Configuration. 7. Click OK. The One Touch Properties window closes. 8.
Scanning Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Windows Vista. To scan and burn to a CD: 1. Put a blank CD into your computer’s CD Drive. 2. Open the One Touch Properties window. 3. Using the arrows, choose a button to use for scanning and burning to a CD. 4. Select Burn to CD as the Destination Application.
Scanning 9. Make sure a blank CD is in the CD burner. 10. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. NOTE: Until you click Burn to CD these files are stored in your computer at C:\Documents and Settings\\Local Settings\Application Data\Microsoft\CD Burning. This is where Windows XP and Windows Vista store all files waiting to be burned to a CD by the automatic CD writing wizard.
Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. After you select the application, its interface will open and you can use it to continue with the scanning. To scan with event forwarding: 1. Open the One Touch Properties window. 2. Using the arrows, choose a button to use for the event forwarding.
Scanning 6. Start scanning using the button you selected for event forwarding. A dialog box opens for you to select the application to use for scanning. 7. Select the application in the box and click OK. Now the application you selected opens and you can continue scanning using the application’s TWAIN interface.
Scanning Creating an HTML Web Page from Your Scanned Documents If you scan a document, whether a single page or multiple pages, you can have the pages converted directly to HTML formatted pages for posting directly to your web site. Those pages are then viewable by visitors to your web site without the need for any internet plug-ins or other special processing. This is, essentially, from your scanner to a web-ready format in one automatic step. To scan and create an HTML web page: 1.
Scanning 7. Now on the One Touch Button Panel, click Button 8 (Custom) (or if you used another button, click it). When scanning is finished, the document is first converted to editable text using the OCR process, then is converted into an HTML format. Microsoft Internet Explorer then opens showing your converted page. NOTE: Depending on the complexity of the document, its conversion to the HTML format may take a few moments. 8.
Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored.
Scanning NOTE: The Storage Location shown in the example above is the default place where your scanned documents are stored if you haven’t created any new scanning configurations or selected a new storage location. If you create a new scan configuration that has its own storage location and you use that configuration to scan, your scanned documents will be stored at the new location instead of the default.
Scanning 5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Storage for Business Receipts.” 6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. 7. Click the Storage Options tab. 8. Click the Browse button. 9. Select the folder you created for storing the scanned documents.
Scanning 10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click Apply. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Storage for Personal Receipts.” 13. Make sure to designate separate folders as the Storage Locations for the new configurations.
Scanning 14. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for that configuration. The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations. Note that the button names have also been changed to Storage 1 and Storage 2 to remind you that both send documents to storage, but to different locations. To change button names, see “Renaming a One Touch Button” on page 49.
Scanning To Transfer Documents to a Server or Mapped Drive When selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive.You select a mapped drive using the Browse button. 1. See “Scanning to Multiple Archive Folders” on page 75 or “Transferring Scanned Documents to Storage” on page 74 for the steps to select the Transfer to Storage options. 2. On either the One Touch 4.
Scanning 4. Click OK. Now when you scan using Transfer to Storage as the Destination Application, the documents are stored on the server or mapped drive. To Use OCR Before Transferring to Storage If the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the OCR process prior to being stored. 1. Open the One Touch Properties window. 2.
Scanning Checking the Hardware and Setting the Lamp Power Saving 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. You can also click the scanner icon at the top of the One Touch Button Panel. The Hardware icon If the Hardware View of the panel is open you can also rightclick on the DM152 icon. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 152 scanner.
Scanning 2. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 10 hours. 3. Click the arrows for the Lamp timeout setting and choose a time setting. To turn the lamp on and off manually without turning off power to the scanner, click the Lamp On or Lamp Off buttons. To return the scanner to its factory settings, click Reset Device. 4.
Scanning with the TWAIN Interface from PaperPort Scanning with the TWAIN Interface from PaperPort Instead of using the scanner buttons or the One Touch Button Panel to scan, you can scan from the TWAIN interface. The PaperPort application you received with your scanner uses the TWAIN interface for scanning. This scanning method is particularly helpful when you’re using PaperPort to file and save scanned items, or to adjust scanning settings prior to scanning.
Scanning with the TWAIN Interface from PaperPort Accessing the TWAIN Interface from PaperPort The instructions in this section are for accessing the TWAIN interface from the PaperPort application. To access the TWAIN interface from PaperPort: 1. On the Windows taskbar, click Start, point to Programs, point to ScanSoft PaperPort, then click PaperPort. The PaperPort desktop opens. Scan icon Folders pane 2. Click the Scan icon on the PaperPort command bar.
Scanning with the TWAIN Interface from PaperPort NOTE: If the Scan button at the bottom of panel is not available when you make a selection from the Scanner drop-down list, your computer needs to be setup to use the scanner. See the section “Setting Up PaperPort to Work with Your Scanner” on page 92. 3. Click the Scanner drop-down arrow, and select TWAIN: Xerox DocuMate 152 from the drop-down list. NOTE: Please wait a few moments for your selection from the drop-down list to become active.
Scanning with the TWAIN Interface from PaperPort 7. Make sure the option Display scanner dialog box is selected. If this option is not selected, the TWAIN interface will not open when you click the Scan button. Instead, the items are scanned with the basic PaperPort settings. Documents are scanned in Black and White in the .pdf file format, and Photographs are scanned in Color in the .jpg file format. 8. Click the Scan button on the Scan pane. The PaperPort TWAIN interface opens.
Scanning with the TWAIN Interface from PaperPort • Mode—Select a scanning mode: Black&White to scan in black and white. The scanning pixels are all the same size and are either black or white. Use this setting for letters, memos, and other black and white material. This scan mode produces the smallest file size. GreyScale to scan items such as documents containing drawings or black and white photographs. The scanning produces an image of up to 256 shades of gray.
Scanning with the TWAIN Interface from PaperPort • Filter—The Filter is the ability of your scanner to automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark. The Filter option applies to Black&White or Greyscale Mode. The original with a red watermark over black text. The scanned item with the red filtered out.
Scanning with the TWAIN Interface from PaperPort • AutoScan on document insertion—Your Xerox DocuMate 152 scanner includes AutoLaunch technology that senses when an item is inserted into the paper feed and starts scanning immediately. Select this option to turn on the AutoLaunch feature. The item is scanned with the current settings on the TWAIN interface. If this option is not selected, the scanner waits for you to click the Scan button. 1.
Scanning with the TWAIN Interface from PaperPort 3. If you are scanning multiple pages, click the Done button on the TWAIN interface, and if you are using PaperPort click Done on the PaperPort-Scan window. If you are scanning a single page, the TWAIN interface closes automatically. When scanning is complete, the scanned images appear in the TWAIN software. This example shows a thumbnail image of a scanned page on the PaperPort Desktop.
Scanning with the TWAIN Interface from PaperPort Display the Device Configuration 1. Click the Xerox DocuMate 152 icon in the top right corner of the TWAIN interface. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Saving” on page 81 for more information about the device settings.
Scanning with the TWAIN Interface from PaperPort Setting Up PaperPort to Work with Your Scanner When you select a scanning option from the Scanner drop-down list, either TWAIN: Xerox DocuMate 152 or WIA: Xerox DocuMate 152 (Windows XP and Windows Vista only), the Scan button at the bottom of the panel should become active. If it doesn’t you need to set up PaperPort to work with your scanner. If this Scan button is not active, you need to setup your scanner.
Scanning with the TWAIN Interface from PaperPort To set up PaperPort for your scanner: 1. From the Scanner drop-down list, select one of the options, such as Twain: Xerox DocuMate 152. 2. Click the Setup button. A window opens to begin the setup process. 3. Click Yes then click Next. The next window offers you the option to run hardware diagnostics. 4. Click Yes (recommended) then click Next.
Scanning with the TWAIN Interface from PaperPort The next window is for checking the connection between your scanner and the computer. 5. Click Next. After the Setup Wizard checks the connections, the next window is displayed. It has a series of setup options, but only the Basic scan test is necessary because your scanner was already tested and calibrated when you installed the One Touch 4.0 software 6. If other tests are checked, click in their boxes to uncheck them. 7. Click Next.
Scanning with the TWAIN Interface from PaperPort The TWAIN Interface opens. NOTE: If you are setting up PaperPort for the WIA scanning option, the WIA interface opens instead. 8. Insert a page into the scanner, face-down, and the Scan button on the TWAIN Interface will become active. 9. Click the Scan button on the TWAIN interface. The Setup Wizard runs the scan test. A message window opens that says “Basic scan test passed.” 10. Click Next on the message window.
Scanning with the TWAIN Interface from PaperPort 11. The final Setup window opens to let you know the setup process is finished. 12. Click Finish. PaperPort is now set up for your scanner and the scanning option you selected (in the example above, it’s the TWAIN option). The Scan button on the PaperPort window will now become active.
Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use PaperPort and other Windows applications as well. NOTE: Duplex (two-sided) scanning is not available from WIA. To scan using WIA from Microsoft Paint: 1.
Scanning with the WIA Interface The Scan using Xerox DocuMate 152 window opens. Use this window to select scanning options and start the scan process. 3. Click the button most appropriate for the item you’re scanning. 4. Select a paper size from the Page Size list. 5. Click Preview to preview the image before scanning. The image is displayed on the right side of the window. NOTE: If you preview when scanning a stack of documents, the first page of the stack feeds through the ADF for the preview.
Scanning with the WIA Interface 8. The scanned images will appear in Microsoft Paint (or other WIA application you’re using). Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it.
Scanning with the WIA Interface 1. On the scan window, click Adjust the quality of the scanned picture. The Advanced Properties dialog box opens. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text. Resolution (DPI)—Click the menu arrow and choose the dots per inch (dpi) of the resolution.
Maintenance Maintenance This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning opens after a few moments. To clear a paper jam: 1. Press the ADF cover release on the top-right of the scanner body to open the Automatic Document Feeder cover. 2. Remove the jammed paper and close the cover.
Maintenance Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF, or several feed in at the same time. To clean the ADF: 1. Wet a soft cloth with some Isopropyl rubbing alcohol (95%). 2. Press the ADF cover release on the top right of the scanner body to open the Automatic Document Feeder cover. 3. Wipe the feed roller from side to side. Rotate the roller to clean its entire surface.
Maintenance Replacing the ADF Pad Assembly The ADF pad will wear out and is designed to be a userreplaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. You received a replacement pad in the original scanner box, and you can also order a new one. See the “Xerox DocuMate 152 Scanner Parts List” on page 115 for ordering information. To replace the ADF Pad assembly: 1.
Maintenance Replacing the Roller Assembly After extended use, the roller may wear out and may need to be replaced. It is a user-replaceable part and can be ordered. See “Xerox DocuMate 152 Scanner Parts List” on page 115 for the part number. Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. In both cases, paper jams may occur.
Maintenance 3. When the roller is unlocked, it can be removed from its mounting sockets. Gently press the roller to the right to free its left side. Then angle the roller to the front of the scanner until it is clear of the housing, and bring it out and away from the scanner body. 4. Discard the worn roller. It cannot be repaired. 5. Before installing the new roller, clean any dust that may have gotten on it during shipping. 6.
Maintenance 7. When you are certain that the gears are engaged, swing the roller into it scanner and align the left side with its mount. Then gently slide the roller to the left to fit its left end into its mount. Make sure the left end of the roller is firmly seated into its mount. 8. Rotate the lock tab down so the locking flange catches on its latch. Do not force the lock tab into place. If it does not rotate freely to lock into place, make sure the flange is properly seating on its latch. 9.
Maintenance Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation CD. The Readme file contains additional information that may help you diagnose problems with the scanner. If you try the troubleshooting procedures described in this section and in the Readme file, and the scanner still has problems, you may have a malfunctioning scanner.
Maintenance Problem: During installation I got the error message: PaperPort Installation is not complete. What do I do? The installation procedure was not successful. You need to reinstall the PaperPort software. Problem: With AutoCrop to Original selected, sometimes I get blank pages, or pages with lines. What’s wrong? The pages were probably scanned in crooked, or skewed. To use AutoCrop to Original, the pages must be scanned in straight. Adjust the paper guides on the scanner so pages feed in straight.
Maintenance Problem: The paper jams the ADF. How can I keep the paper from jamming so often? To reduce the number of paper jams, smooth and straighten the paper before scanning, and adjust the guides to the paper size. Paper fed into the ADF at an angle can cause the feed mechanism to jam. If paper jams are occurring more frequently, try cleaning the roller with a soft cloth dampened with Isopropyl rubbing alcohol. Excessive dust on the roller can make it appear worn and will cause issues feeding paper.
Maintenance Status Light Troubleshooting Codes The status light indicates the current state of the scanner. A green status light indicates the normal state of the scanner. A red status light indicates that there is a hardware issue. Descriptions of the most common patterns are listed below. Normal Operation • Blinking green: indicates the scanner is waking up from power saving and preparing to scan. • Steady green: indicates the scanner is ready to scan.
Maintenance Error Code Problem Description Solution 0 The scanner is not communicating with the computer. Make sure the USB cable is plugged in. If the USB cable is plugged into a hub or keyboard, try plugging it directly into the back of the computer. Try a different USB port on the computer or a different USB cable. 4 or 5 The scanner lamp is either turned off or the lamp has not warmed up enough to initiate scanning. In the One Touch hardware properties turn the scanner lamp on.
Maintenance Uninstalling Your Scanner To uninstall your DocuMate 152 scanner, remove the One Touch 4.0 software, PaperPort, and any other software provided with your scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. From the list of programs, select One Touch 4.0.
Maintenance To Install Another Driver Before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Uninstall the One Touch 4.0 driver. a. Open the Windows Control Panel. b. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. c. Select One Touch 4.0 then click on the Remove button. d.
Maintenance Xerox DocuMate 152 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption Power cord USB cable Safety and agency certifications 114 600 x 1200 dpi 48-bit color (internal), 16-bit grayscale (internal) 8.5" x 14" 2.
Maintenance Xerox DocuMate 152 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner.
Maintenance 116 DocuMate 152 Scanner User’s Guide
Appendix A Notices It’s Illegal in the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) 6. Passports. (Foreign Passports may be photographed.) 7.
5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6.
be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment. This device complies with part 15 of the FCC Rules.
Index A ADF cleaning 102 ADF pad assembly replace 103 Advanced Properties 100 Apply button 33 Archive button 74 aspect ratio 57 Autocrop to Original 55, 87 AutoRotate image 57 B bit depth 114 Black&White 53, 87 BMP 44 Brightness 54, 87, 100 Burn to CD 41, 68 Destination Application 68 button options 50 button settings 34 dpi 100 Duplex 55 duplex button 2, 22, 23, 24 E eMail 51 eMail Properties 42 error codes 110 Excel Spreadsheet 47 F Fax and Print 51 file format 47 file storage location 74 Format and P
Index L Properties button 33 Lamp timeout setting 82 LED number 22, 23 Link Properties 36 R M Microsoft Internet Explorer 73 Microsoft Outlook 42 Moire Patterns 55, 88 monitor 3 N Normal PDF 47, 66 nPDF 45, 47, 66 O OCR 46 optical character recognition 64 storage 80 OCR button 65 OmniPage Pro 47 on/off switch 15 One Touch Button Panel 25, 26, 74 Button View 27 Detail View 28 Hardware View 28 initial settings 30 names 29, 49 OCR 65 One Touch icon 26, 27, 31 One Touch Properties window 25, 31, 36 optio
Index U uninstall 112 USB port 14 W watermark, remove 56, 88 WIA 61, 97 Windows Image Acquisition 97 Word Document 47 X xls file format 47 DocuMate 152 Scanner User’s Guide 123
Index 124 DocuMate 152 Scanner User’s Guide
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