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©2013 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in the United States and/or other countries. FreeFlow®, SquareFold®, and CentreWare®, are trademarks of Xerox Corporation in the United States and/or other countries. Product status, build status, and/or specifications are subject to change without notice.
Table of Contents 1 Administrator overview...........................................................................1-1 Enter/exit the administrator mode...............................................................................1-1 Customizing the UI buttons/screens............................................................................1-1 Assigning a feature to the screens and buttons........................................1-2 Enabling Stored Programming............................................
Table of Contents Browser settings.........................................................................................3-3 Proxy server and port numbers............................................................3-4 Proxy server..................................................................................................3-4 Port number.................................................................................................3-4 4 Tools.........................................................
Table of Contents Reports.....................................................................................................................5-17 Print Reports Button..............................................................................5-18 Job History Report..................................................................................5-18 2 Sided Report..........................................................................................5-18 Maintenance....................................
Table of Contents Port Settings...........................................................................................................5-29 Protocol Settings..................................................................................................5-29 Proxy Server Settings..........................................................................................5-29 Setting the option for Paper Tray Attributes During Loading............5-30 Paper Type Priority.....................................
Table of Contents PostScript Paper Supply.......................................................................5-38 PostScript Font Absence.......................................................................5-38 PostScript Font Substitution...............................................................5-39 XPS Print Ticket Processing.................................................................5-39 LPD Print Queue......................................................................................
Table of Contents Performing an overwrite of the machine’s hard disk data.......................................................................................................7-26 8 Using CentreWare Internet Services for Accounting and Authentication / Security......................................................................8-1 Accounting with CentreWare..........................................................................................8-1 Local Accounting......................................
Table of Contents Configuring 802.1X................................................................................8-20 FIPS140-2 Data Encryption.............................................................................8-21 IP Filtering...............................................................................................................8-21 Creating an IP Filter Rule....................................................................8-21 Audit Log...............................................
Table of Contents viii Xerox® D110/D125/D136 Printer System Administration Guide
1 Administrator overview Enter/exit the administrator mode 1. Press the Log In/Out button on the control panel. The UI displays a keypad. 2. Type the system administrator ID. The default ID is admin, and the default password is 1111. 3. Select Enter. 4. Press the Machine Status button on the control panel. 5. Select the Tools tab on the UI. The UI displays the System Settings screen. 6. Select the desired Mode, Group, and Feature, such as: System Settings > Common Service Settings > Machine Clock/Timers. 7.
Administrator overview • Specific screens may be displayed after the machine is turned on, when it exits the Energy Saver mode, and/or after Auto Clear is selected. Assigning a feature to the screens and buttons 1. Log in as the administrator. 2. Press the Machine Status button on the control panel. 3. Touch the Tools tab on the UI. The UI displays the System Settings screen. 4. Select System Settings > Common Service Settings. 5. Select Screen/Button Settings.
Administrator overview Power Saver/Energy Saver mode The Power Saver/Energy Saver feature sets the time that lapses until the machine enters a reduced power consumption mode. There are two power saver modes: Low Power and Sleep. The modes are activated when all copy and/or print jobs are completed and there are no jobs currently processing. Low Power mode In this mode, the power to the UI and fuser unit is lowered to save power.
Administrator overview 9. Select Save. The previous screen displays. 10. Select Close. The main Tools tab screen displays. 11. Exit the administrator mode. Exiting energy saver mode The machine exits the power saver mode either by pressing Energy Saver on the control panel or when it receives print data for an incoming print job.
2 Configuration TCP/IP (LPD/Port 9100) Preparations A network environment where TCP/IP is used is required when using the TCP/IP (LPD/Port 9100) protocol on the machine. Configuration procedure The machine can be connected to computers using the TCP/IP (LPD/Port 9100) protocol. The following is the procedure to use TCP/IP(LPD/Port 9100) protocol. • Configuration on the Machine: Configure TCP/IP (LPD/Port 9100) on the machine. • Configuration on the Computer: Install the print driver.
Configuration Note Enable the SOAP port and the SNMP port in most cases. 1. Enter the System Administrator mode. 2. Enable either the LPD port or the Port 9100 port as needed. In this example, the LPD port is enabled. a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select LPD and then select Change Settings. e) Select LPD - Port Status and select Change Settings. f) Select Enabled and then select Save.
Configuration • • • • Ethernet II specification IEEE802.3 specification IEEE802.3/IEEE802.2 specification IEEE802.3/IEEE802.2/SNAP specification Note The machine will send packets of each frame type on the network, and will initialize for the same frame type as the first reply packet received. However, if there are multiple protocols running on the same network, use Ethernet II specification.
Configuration f) Select Enable and then select Save. 3. If necessary, set the IP Address. 4. Exit the System Administrator mode. 5. After the machine is restarted, print the Printer Settings List to confirm that the SMB port is enabled. Note If using the NetBEUI protocol, select NetBEUI as the protocol used by SMB for the port configuration by using CentreWare Internet Services. Configuration on the computer The configuration procedure for the computer is to install the print driver.
Configuration 2. Enable the EtherTalk port. a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select EtherTalk and then select Change Settings. e) Select Port Status and select Change Settings. f) Select Enable and then select Save. 3. If necessary, enter the IP Address. 4. Exit the System Administrator Mode. 5. After the machine is restarted, print out the Printer Settings List to confirm that the EtherTalk port is enabled.
Configuration 2-6 Xerox® D110/D125/D136 Printer System Administration Guide
3 Software applications and options Tip The User Interface (UI) screens shown in this guide may or may not reflect the screens displayed on your system. The UI screens vary from system to system and from marketplace to marketplace. Therefore, the UI screens in this guide are a representation of the type of screens that may be seen on your particular system.
Software applications and options Starting CentreWare Internet Services To use this service, perform the following procedure on your computer. 1. Start the computer and the browser. 2. Enter the device IP address or Internet address in the browser address field and press the Enter key.
Software applications and options Bottom Center Frame A link to the Xerox home page is shown. Primary features provided by CentreWare Internet Services are listed below: Tab name Main features Service Print Commands: You can specify a file on your PC to print.
Software applications and options Proxy server and port numbers This section describes proxy server settings and port numbers when using this service. Proxy server We recommend that you use this service by connecting directly, and not using a proxy server. Note If using a proxy server, specifying the IP address of the machine in the browser results in slower responses and could prevent some screens from appearing.
4 Tools The machine has factory default (initial) settings which can be customized. To change the settings, enter the System Administration mode, and go to the Tools tab on the UI. This chapter describes how to change system settings. The following tables provide a listing of the various items that can be set or changed while logged in as administrator. The items appearing in these tables depend on machine configuration and the optional feeding and finishing devices connected to the machine.
Tools Tools > Setup Setup Create Folder Stored Programming Create Job Flow Sheet Create Job Flow Sheet Keyword Add Address Book Entry Paper Tray Attributes Tools > Accounting Accounting Create/View User Accounts Reset User Accounts System Administrator’s Meter (Copy Jobs) Accounting Type Accounting Login Screen Settings Auto Reset of User Billing Information Accounting/Billing Device Settings Copy Activity Report Create/View User Accounts All User Accounts All Feature Access Settings All Account Limit
Tools Tools > Authentication/Security Settings System Administrator Settings System Administrator’s Login ID System Administrator’s Passcode Authentication Login Type Access Control Create/View User Accounts Reset User Accounts Create Authorization Groups User Details Setup Maximum Login Attempts by System Administrator Passcode Policy Charge/Private Print Settings Allow User to Disable Active Settings Enable or Disable Active Settings Job Status Default Active Jobs View Completed Jobs View Overwri
Tools 4-4 Xerox® D110/D125/D136 Printer System Administration Guide
5 System Settings From System Settings, you can set or change the initial values. The system settings features include: Common Service Settings These settings relate to the machine itself. Copy Service Settings You can set the copy feature defaults, copy operation control, button functions, and so on. Connectivity & Network Setup You can set the ports, protocols, and so on. Print Service Settings You can set the memory settings, print time operation, and so on.
System Settings Network Controller Settings You can select and set the following network controller features: • Ethernet Rated Speed • TCP/IP - IP Address • TCP/IP - Subnet Mask • TCP/IP - Gateway Address • Frame Type System settings procedure 1. 2. 3. 4. 5. 6. Login as the Administrator. Press the Machine Status button on the UI control panel. Select the Tools tab on the UI. Select System Settings. Select a feature. After setting the feature, select Save. Exit the System Administration Mode.
System Settings Time Sets the time of the machine clock. The time set here prints on lists and reports. Select either a 12-hour or 24-hour representation. Auto Clear Sets the time period which determines when the machine returns to its default screen; in other words, if a given time period elapses with no operation, the machine automatically returns to the initial (default) screen. When this option is set for On, select a time period between 30-900 seconds, in one second intervals.
System Settings 2. 3. 4. 5. 6. 7. 8. 9. Select Machine Status on the Control Panel. Access the Tools tab on the UI. Select System Settings > Common Service Settings. Select Machine Clock/Timers. Select the item to be set or changed. Select Change Settings. Select the desired setting for the option. Select Save. The previous screen displays. 10. Select another option to set or change and repeat the previous steps as needed. 11. Select Close. The main Tools tab screen displays. 12.
System Settings Time Server Address This is used to enter the IP address for the time server. Note Set the NTP Time Synchronization to on. 1. From the Machine Clock/Timers screen, select Time Server Address and press Change Settings. 2. Enter the IP address: • IP Address: Set the IP address of the time server from which the time is obtained, using values 0 to 255. • Addresses 244 to 255.XXX.XXX.XXX and 127.XXX.XXX.XXX cannot be set.
System Settings 4. Select Save to save the settings and return to the previous window. Auto Print Set the time from the end of print job until the execution of next print job. Set the value from 1 to 240 seconds, in one second steps. If you select Off, printing can start immediately, once the machine is ready. 1. From the Machine Clock/Timers window, select Auto Print, and then select Change Settings. 2. Select Off or On. 3.
System Settings The time From Last Operation to Low Power mode must not exceed the time From Last Operation to Sleep Mode. b) From Last Operation to Sleep Mode: Set the time to go from last operation to sleep mode from 1 through 240 minutes, in 1 minute increments. Time Zone 1. From the Machine and Clock/Timers window, select Time Zone and then select Change Settings. 2. Use the arrows to set the time difference from Greenwich Mean Time (GMT). 3.
System Settings Job Complete Tone 1 Select the volume level that sounds when the machine successfully completes the specific cycle, such as a copy job. Select from Loud, Normal, and Soft. To disable the sound, select Off. The default setting is Copy. Job Complete Tone 2 Select the volume level that sounds when the machine successfully completes the specific cycle, such as a copy job. Select from Loud, Normal, and Soft. To disable the sound, select Off. The default setting is Print Report.
System Settings 6. Select the item to be set or changed. Options include: • • • • • • • • • • • • Control Panel Select Tone Control Panel Alert Tone Base Tone Machine Ready Tone Job Complete Tone 1, 2 Fault Tone Auto Clear Alert Tone Alert Tone Out of Paper Warning Tone Low Toner Alert Tone Stored Programming Stored Programming Complete Tone 7. Select Change Settings. 8. Select the desired setting for the option. 9. Select Save. The previous screen displays. 10.
System Settings Service Screen Default Assign a default to the service screen; selections include Services Home, Copy, or Stored Programming. Service Screen After Auto Clear Assign a default service screen that displays after Auto Clear occurs; select either Services Home or Last Selection Screen.
System Settings 2. 3. 4. 5. 6. Press the Machine Status button on the Control Panel. Access the Tools tab on the UI. Select System Settings > Common Service Settings. Select Screen/Button Settings. Select the item to be set or changed.
System Settings Custom Paper and Custom Paper Color Settings You can set a custom name for paper 1-5 (refer to the screen in Step 1 of the following procedure). A maximum of twelve characters can be entered for each custom paper name. For example, use the name “Color” for colored paper. 1. From the Paper Tray Settings screen, select the Custom Paper Settings and Custom Paper Color Settings feature. The Custom Paper Name/Color screen opens. 2.
System Settings Custom Paper Supply Screen Use this feature to assign and set specific paper attributes to a custom paper. Attributes include: • Name • Paper Type (such as plain, coated, or uncoated stock) • Paper Weight • Alignment Adjustment: Use this feature to make adjustments to the image based on the alignment output of a document. Adjustments can be modified such as: registration, perpendicularity, skew, and magnification.
System Settings Custom Paper and Custom Paper Color Settings You can set a custom name for paper 1-5 (refer to the screen in Step 1 of the following procedure). A maximum of twelve characters can be entered for each custom paper name. For example, use the name “Color” for colored paper. 1. From the Paper Tray Settings screen, select the Custom Paper Settings and Custom Paper Color Settings feature. The Custom Paper Name/Color screen opens. 2.
System Settings • Enabled: When selected, the paper tray attributes option DOES display on the Tools tab. 7. Select Save. The Paper Tray Settings screen displays. 8. Select Close. The main Tools tab screen displays. 9. Exit the administrator mode. Paper Tray Priority 1. From the Custom Settings window, select Paper Tray Priority. 2. Select the item to be set or changed. • Make the appropriate selections or changes to that item. • Select Save to return to the Paper Tray Priority screen. 3.
System Settings Note Use arrow buttons to display the next screen. 3. Select the paper series. If Custom Size is selected, go to step 1 4. Select a specific paper size. 5. If Custom Size is selected, set the numeric values using arrow buttons. 6. Select Save to save your selections and return to the previous screen. 7. Repeat steps 1-6, as required, for Tray 5 paper sizes. 8. Select Close to return to the Paper Tray Settings screen. Auto Tray Switching Set the method of auto tray switching.
System Settings Select Photo & Text Recognition and then select the Change Settings button. Photo & Text Recognition options include the following: • Select Normal to enable optimum image quality during copy jobs. • Select More Text if the majority of the copy jobs contain mostly fine print; this enables the machine to recognize the fine print as text. • Select More Photo if the majority of copy jobs contain more photographs than text.
System Settings 2. Select the item to be set or changed, and select Change Settings. 3. Select the appropriate option for the specific Reports feature. 4. Select Save to save the selection. Print Reports Button When enabled, the Print Reports button appears on the Machine Information Tab without entering the SA passcode. Job History Report You can select whether or not to automatically print a Job History Report after a total of fifty jobs have been processed.
System Settings Initialize Hard Disk Drive This procedure initializes the hard disk. The data erased by formatting includes additional fonts, ESC/P, HP-GL/2, and SMB folder. Tip The secure print document log is not erased. 1. 2. 3. 4. From the Maintenance screen, select Initialize Hard Disk Drive. Select the partition to be reformatted and select Start. Select Yes. When reformatting completes successfully, the message screen appears, select Confirm. 5. Select Close to return to the Maintenance screen. 6.
System Settings Note It is recommended that you read through the entire Alignment Adjustment Settings section before performing any actual alignment adjustments. Adjust the position of the output image (alignment adjustment) The following adjustments can be made to the position of the output image. These are described in more detail in the following pages.
System Settings Note Two lines are printed on the image of side 1 and one line is printed on the image of side 2 of the sample that is printed with Sample Printout to indicate the paper feed direction. 13. Press Save. 14. Check the sample output, and adjust the position if misalignment has occurred. 15. After you finish making adjustments, print another output sample by pressing the Sample Printout and verify the adjustment results. 16. Make adjustments again if necessary and press Save. 17. Press Save.
System Settings Note If the scale offset amount is positive, enter a negative value in the adjustment value field. If negative, enter a positive value. 5. Press Save. Power On Self Test 1. Select Maintenance. 2. Select Power On Self Test. 3. Select either On or Off to determine if a self test will be printed when the printer is powered on. USB Key 1. The USB key feature must be enabled. 2. From Maintenance, select USB Key. 3. Connect the USB and select Start.
System Settings Print Universal Unique ID Select whether or not to set Print Universal Unique ID. Selections are Yes or No. Plug-in-Settings Plug-in Settings 1. Select Plug-in Settings. 2. Select either Embedded Plug-ins or select from a List of Embedded Plug-ins. Other Settings This feature allows you to select the default settings for miscellaneous other options that relate to the machine.
System Settings Default Print Paper Size Select the default paper size that will be used when printing a report/list. Select A4 or 8.5 x 11 inch. Paper Size Settings Select the default paper sizes for standard size originals and for automatic paper detection. Select from five possibilities: A/B series (8 x 13"), A/B series, A/B series (8K/16K), A/B series (8 x 13”/8 x 14”), and Inch series. Keyboard Input Restriction Select whether to restrict the display of the virtual keyboard on the UI.
System Settings If the optional Data Encryption feature is available for your machine, use the following procedure for creating an encryption key. 1. Select Encryption Key for Confidential Data. 2. Select Keyboard and enter a 12-character encryption key. Note The default value for the encryption key is 111111111111 (twelve ones). 3. Select Save. 4. Select Next. 5. Using the same procedure, enter the same encryption key once more.
System Settings Estimated Job Time Select the default setting that is displayed for the estimated job completion time. Cumulative time for all jobs Select this option if you want the machine to display the total time for all jobs. Time required for a single job Select this option if you want the machine to display the time required for a single job.
System Settings Tip Depending on the paper size, the guide lever may not fit, and this may cause paper jams or other errors. Tray detection may also not be possible. In such cases, use tray 5 (Bypass Tray). Note Trays 1 and 2 are preset at manufacturing at size 8.5 x 11 in. (A4); therefore, the paper size for these two trays cannot be changed on this screen. Paper Type Priority 1. 2. 3. 4. Select Paper Type Priority. Select a paper type from the list of items. Select Change Settings.
System Settings You can select paper trays 1-4 and optional 6 and 7. Tray 5 (Bypass) cannot be selected. 4. Select the item to be set or changed, and select Change Settings. 5. Select a Priority setting (First-Sixth) and assign a specific tray to that priority setting. Note Only one tray can be set to each priority. 6. Select Save to save the selections and return to the Paper Tray Priority screen. 7. Select Close to return to the Paper Tray Settings screen.
System Settings Note More detailed settings are available when using CentreWare Internet Services. 1. From the System Settings screen, select Connectivity & Network Setup. 2. Select the item to be set or changed. Port Settings Select the interface by which the machine is connected to the client.
System Settings Addresses to Bypass Proxy Server HTTPS Proxy Server Port Number HTTP Proxy Server Name HTTPS Proxy Server Authentication HTTP Proxy Server Port Number HTTPS Proxy Server Login Name HTTP Proxy Server Authentication HTTPS Proxy Server Password HTTP Proxy Server Login Name Setting the option for Paper Tray Attributes During Loading When a paper tray is removed from the machine and then replaced, selecting Disabled or Enabled determines whether or not the tray change displays on the scr
System Settings Note The paper type setting takes precedence over the tray priority sequence. If different paper types appear in the same priority sequence, the paper selection is determined by the tray priority sequence. 1. 2. 3. 4. 5. From the Paper Tray Settings screen, select Paper Type Priority. Select the item to be set or changed, and select Change Settings. Select the priority sequence for this paper type. Select Save to save the setting and to return to the Paper Type Priority screen.
System Settings 5. Select Change Settings. 6. In SMB Server Settings, you can set the Domain Name and the Server Name/IP Address. 7. Repeat steps 1 - 6 for any additional servers. Security Settings SSL/TLS Settings If this feature is enabled, data between the machine and networked computers can be encrypted using HTTP. Use the following procedure to access and change the SSL/TLS Settings: 1. From the System Settings screen, select Connectivity & Network Setup and then select Security Settings. 2.
System Settings 4. Press Save. 5. Press Close to return to the Security Settings screen. IEEE 802.1x Settings Use the following procedure to access and change the IEEE 802.1x Settings: 1. From the Security Settings screen, select IEEE 802.1x Settings. 2. Select the item to be set or changed, and select Change Settings. 3. Select the desired setting or enter the desired value. 4. Press Save. 5. Press Close to return to the Security Settings screen.
System Settings Print Service Settings In Print Service Settings, you select settings that relate to the machine’s memory and miscellaneous features, including tray substitution, paper type mismatch, printing a banner sheet, and more. Note When using CentreWare Internet Services, more detailed settings are possible. Use the following procedure to access and change the various Print Mode Settings. From the System Settings screen, select Print Service Settings and select the item to be set.
System Settings PostScript Memory Specify the memory capacity used for PostScript. Set a value from 8.00-96.00 MB, in 0.25 MB increments. HP-GL/2 Auto Layout Memory Specify the memory capacity used for HP-GL/2. Set a value from 64-5120 KB, in 32 KB increments. Note The maximum value that can be set for both the PostScript Memory and HP-GL/2 Auto Layout Memory options vary according to the available memory capacity. Receiving Buffer - USB Select a value from 64 KB through 1024 KB.
System Settings Set a value for the dedicated SMB receiving buffer memory capacity from 64 to 1024 KB, in 32 KB increments. • Memory Spool: When selected, the machine will use spooling. The receiving buffer for spooling uses memory. When this candidate value is selected, set the memory capacity of the receiving buffer for spooling from 0.50 MB to 32.00 MB, in 0.25 MB increments. Note Notice that print data exceeding the set memory capacity is not accepted. In such cases, select Hard Disk or Off.
System Settings • Use Larger Size: Replace with the next larger paper size than that selected, and print at the same size. • Use Closest Size: Replace with the closest paper size to that selected, and print. If necessary, the printing is automatically reduced in size. Note If there is a client specification, the client specification takes precedence. • Select Tray 5 (Bypass): Prints on the paper loaded in tray 5 (Bypass).
System Settings Note If the user ID information cannot be acquired, the words Unknown User are printed. Sensing Separator Page Select Disabled or Enabled. Banner Sheet Select whether or not the banner sheets will be used to separate different output jobs. Select one of the following: • • • • Off: Do not print banner sheets. Start Sheet: Print a banner sheet before a print job. End Sheet: Print a banner sheet after a print job.
System Settings • Substitute Font and Print: This selection continues printing the job and uses a substitute font in place of the missing font. PostScript Font Substitution When a PostScript font specified in a job is not present, select whether or not to use ATCx for the substitute font. XPS Print Ticket Processing The XPS (XML Paper Specification) Print Ticket feature processes the print ticket information written in XPS documents through the use of the Xerox ContentsBridge Utility.
System Settings Media Print Service Settings When the optional USB Media Print kit is installed on the machine, you can import and print document files in PDF, TIFF, XML Paper Specification (XPS), or JPEG (JFIF) format. Select the paper trays displayed for Paper Supply using Media Print Service Settings. 1. Press Machine Status. 2. Select the Tools tab. 3. Select Media Print Service Settings from the Group list. 4. Select an item to set or change. 5. Select Change Settings. 6.
6 Setup In Setup Menu, you can create mailboxes and job flow, and create and update address book entries (mail scan). From the System Settings screen, select Setup Menu and select the item to be created (or changed). Paper Tray Attributes Select the paper size and paper type that will be loaded in trays 1-4, tray 5 (bypass), and optional trays 6 and 7. 1. Select Setup > Paper Tray Attributes. 2. Select the item to be set or changed, and select Change Settings. 3. Select Change Settings.
Setup 6-2 Xerox® D110/D125/D136 Printer System Administration Guide
7 Accounting and Authentication / Security Settings Overview of the accounting and authentication features Accounting The Accounting feature provides metering (billing) of the various machine services, including Copy, Scan, and Print. This metering (billing) capability provides proper billing information and/or limits the number of usage for individual users/accounts.
Accounting and Authentication / Security Settings Authentication The Authentication/Security Settings feature restricts access to services on the machine as Copy, Scan, and Print. In addition, restriction to other services is available, such as Media Print - Text, Send from Folder, and more. Authentication/Security Settings also restricts access to the control panel buttons (Services, Machine Status, and Job Status) and to feature pathways (Print Files from Folder, Retrieve Files from Folder).
Accounting and Authentication / Security Settings User roles and authorization groups When registering a user on the machine, the specific user role and an authorization group may be selected. This may be done for each user. User roles Three user roles are available: • User: No special authority is given to this user.
Accounting and Authentication / Security Settings Login to Local Accounts This option manages authentication based on the user information that is registered on the machine. This requires that Authentication / Security Settings > Authentication > Login Type is set to Login to Local Accounts, and that Accounting > Accounting Type is set to Local Accounting.
Accounting and Authentication / Security Settings Combination of smart card and user ID authentication Authentication is performed by obtaining the user ID card information and validating it against the registered card information on the machine or remote server. Accounting Type categories Accounting Type allows the administrator to enable or disable the Accounting feature and to specify the types of jobs that require account management.
Accounting and Authentication / Security Settings Authentication > Accounting > Accounting Type Login Type Accounting DisLocal Account- Network Acabled ing counting Xerox Standard Accounting Login to Local Ac- Not available counts Available Available Available Login to Remote Accounts Not available Not available Not available Available Services controlled by the Authentication feature The following tables describe the features that are controlled by the Authentication feature.
Accounting and Authentication / Security Settings Table 2.
Accounting and Authentication / Security Settings Table 4.
Accounting and Authentication / Security Settings 3 The machine stops operation when the user’s account limit reaches the maximum limit set for a feature (copy, scan, print). Table 6.
Accounting and Authentication / Security Settings Common access card (CAC) authentication The common access card (CAC) authentication is part of a Department of Defense initiative to increase the security of its facilities and critical information through the use of smart identification cards. Eventually all department employees will use CAC cards to gain access to computers, networks, and buildings. In many cases, the department is requesting that same level of authentication at the printer level as well.
Accounting and Authentication / Security Settings Note Other USB CCID compliant readers may function with the CAC ID system, but have not been validated. Requirements The Common Access Card requires the USB Enablement Kit Software Option. Disabling CAC 1. In CentreWare Internet Services, select Properties > Security > Authentication Configuration. 2. At Login Type, select *No Login Required. 3. Select Apply. 4. Select Reboot Machine.
Accounting and Authentication / Security Settings Create/View User Accounts Use this feature to create new accounts or to edit or view existing accounts. Accounts may also be deleted as required. With this option, the following options are available: • User ID: Create new user ID or edit an existing one. A maximum of 32 characters is allowed for the user ID. • User Name: If desired, an optional user name may be created. This user name is associated with the user ID.
Accounting and Authentication / Security Settings Reset User Accounts This feature deletes all registered information for all the registered users simultaneously or resets all the auditron data (such as account limits and total impressions). The following options are available: • All User Accounts: This option deletes all the information registered for each user. It also deletes all data including the maximum number of pages, cumulative number of pages, and printer auditron data.
Accounting and Authentication / Security Settings Accounting Login Screen Settings Use this feature to configure the various accounting settings including: • Alternative Name for User ID: If required, use this option to change the alias that appears on the login screen. The default alias is UserID. If desired, it can be changed to User Name or Number. The alias can be 1-15 characters in length. This is a global change for the entire machine.
Accounting and Authentication / Security Settings • System Administrator’s Meter (Copy Jobs) • Accounting Login Screen Settings After selecting the desired feature/option, follow the UI instructions for setting/selecting and saving the desired options. 9. Select Close repeatedly until the main Tools screen is displayed. 10. To exit the administrator mode, press the Log In/Out button on the control panel. The UI displays the Logout screen. 11. Select Logout.
Accounting and Authentication / Security Settings The User Name screen appears. 13. Using the keypad, enter a User Name of up to 32 characters and select Save. The Account Create/Delete screen is displayed. 14. Select Account Limit. The Account Limit screen displays. 15. Select the Copy, Scan or Print Service button to set account limits. 16. Select Change Account Limit. 17. Enter the maximum number of pages using numeric keypad and select Save. The Account Limit screen displays. 18. Select Feature Access.
Accounting and Authentication / Security Settings Allow User to Disable Active Settings Use this feature to allow privileged users to temporarily disable certain active settings such as Force Watermark and Universal Unique ID that have been enabled by the system administrator to be applied to all jobs. Select Disable Active Settings to temporarily disable the active settings before running a job. At the end of the job, return to this screen and select Enable Active Settings.
Accounting and Authentication / Security Settings • Maximum Login Attempts • Passcode Policy After selecting the desired option, follow the UI instructions for setting/selecting and saving the desired options. 11.
Accounting and Authentication / Security Settings The System Administrator’s Login ID screen is displayed. 8. Select On. 9. Select Keyboard, then in the New System Administrator’s Login ID entry field, type a system administrator ID. 10. Select Save. You must reenter the login ID information a second time. 11. Select Keyboard once more, and in the Re-enter System Administrator’s Login ID field, type the same system administrator ID. 12. Select Save. 13. Select System Administrator’s Passcode. 14.
Accounting and Authentication / Security Settings Create/View User Accounts Use this feature to create new accounts or to edit or view existing accounts. Accounts may also be deleted as required. With this option, the following options are available: • User ID: Create new user ID or edit an existing one. A maximum of 32 characters is allowed for the user ID. • User Name: If desired, an optional user name may be created. This user name is associated with the user ID.
Accounting and Authentication / Security Settings Reset User Accounts This feature deletes all registered information for all the registered users simultaneously or resets all the auditron data (such as account limits and total impressions). The following options are available: • All User Accounts: This option deletes all the information registered for each user. It also deletes all data including the maximum number of pages, cumulative number of pages, and printer auditron data.
Accounting and Authentication / Security Settings Create Authorization Groups Use this feature to give login users authority to use some features that are they are normally restricted from using. The login users may be divided into different authorization groups, and a maximum of twenty groups may be created and registered. Options include: • Group Name: Enter a new or edit an existing group name. A maximum of 32 characters is allowed.
Accounting and Authentication / Security Settings Note Do not change the setting while a file is stored for the Private Charge Print. Otherwise, you may encounter problems, such as the inability to print. Change the setting after the machine prints all the stored files. • Smart Card Link Mode: Set whether or not to require a passcode for Smart Card authentication. • Smart Card Certificate Verification: Set whether or not to verify the Smart Card Certificate when a user uses the Smart Card.
Accounting and Authentication / Security Settings 3. Select Authentication/Security Settings > Authentication. 4. Select Create/View User Accounts. 5. From the Create/View User Accounts screen, perform one of the following to select a user account: • To create a new account, select an Available account (one that is not in use), or • To edit a previously created account, select the desired one from the displayed list. 6. Select the Create/Delete button.
Accounting and Authentication / Security Settings Creating/editing an authorization group 1. Log in as the administrator. 2. Access the Tools tab on the UI. 3. Select Authentication/Security Settings > Authentication > Create Authorization Groups. 4. Select an item from the Group Name area (either an already existing group or a (No Name) group to create a new one). 5. Select Create/Delete. 6. Select the Group Name item. a) Select Change Settings. b) Enter a group name (a new one or edit an existing name).
Accounting and Authentication / Security Settings Number of Overwrites Select the number of times to overwrite the hard disk data. Select between 1-3 times. After deleting data from the hard disk, the area on the hard disk where the data was stored is overwritten. This prevents unauthorized retrieval or restoration of the previously recorded data. This applies to files and other information stored temporarily by the system.
Accounting and Authentication / Security Settings The data on the hard disk is deleted. While the data is being deleted, the printer will be offline. The printer will restart when the process is completed. 9. To schedule a recurring time for overwriting the hard disk data, select Scheduled Image Overwrite. Choices include: • • • • Disable Daily Weekly Monthly 10. Select Save. The main Tools tab screen displays. 11. Exit the administrator mode.
Accounting and Authentication / Security Settings 7-28 Xerox® D110/D125/D136 Printer System Administration Guide
8 Using CentreWare Internet Services for Accounting and Authentication / Security CentreWare Internet Services enables you to display, configure and change settings of the machine by using a web browser instead of the machine’s control panel. A System Administrator can manage how users access the machine by selecting from similar accounting and authentication accounting that are available through the control panel.
Using CentreWare Internet Services for Accounting and Authentication / Security 6. Next to Customize User Prompts, select how you want to prompt users for their credentials. 7. Click Reboot Machine. 8. Refresh your browser and navigate back to the Accounting Configuration page. 9. Click Next. 10. To set up an account, next to Account Number, type the number of the account you want to edit (1-1000), and click Edit. 11. Type a User ID and a Name for the new user. Note Each User ID and Name must be unique.
Using CentreWare Internet Services for Accounting and Authentication / Security To print a report: 1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Report and Reset. 2. Click Generate Report. 3. Click to download link and save the .csv file to your computer. Xerox Standard Accounting Xerox Standard Accounting tracks the number of copy, print, and scan jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce.
Using CentreWare Internet Services for Accounting and Authentication / Security Creating a Group Account You must create a group account before creating new user accounts. 1. In CentreWare IS, click Properties > Accounting43 > Xerox Standard Accounting > Group Accounts . 2. Under Group Accounts, type an Account ID using up to 12 digits, then type an Account Name using up to 32 alphanumeric characters for the new group account. Note Each Account ID and Account Name must be unique. 3. Click Apply.
Using CentreWare Internet Services for Accounting and Authentication / Security Maximum Usage Limits Once a user reaches the maximum usage limit set for them, they are no longer able to use that feature until you reset their limit. When they log in to the printer, they are presented with a notification message that their limit has been reached for that feature.
Using CentreWare Internet Services for Accounting and Authentication / Security 5. If you have configured Network Accounting, next to Mask Account ID, select Hide to display user ID characters as asterisks. 6. Click Apply. Accounting and Billing Device Settings 1. At the printer control panel, press the Machine Status button, then touch the Tools tab. 2. Touch Accounting > Accounting / Billing Device Settings. 3.
Using CentreWare Internet Services for Accounting and Authentication / Security 8. If you want to specify the default User ID and Account ID, type them in the Default User ID, and Default Account ID fields, then select the default account type. 9. Click OK. 10. Click OK to exit. Enabling Accounting in an Apple Macintosh Print Driver 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Open a document and select File, then select Print. Select the Xerox printer. Select Accounting from the drop-down menu.
Using CentreWare Internet Services for Accounting and Authentication / Security There are several ways to authenticate a user: • Local: If you have a limited number of users, or do not have access to an LDAP network directory, you can add user information, such as user names and passwords, to the printer's internal database. You can then specify tools and feature access for all users. Users are authenticated and authorized when they log in at the control panel.
Using CentreWare Internet Services for Accounting and Authentication / Security 4. Select Enabled next to Non-account Print to allow users without accounts to access the printer. 5. Click Apply, then click Reboot Machine. To restrict or allow access to tools and features, see Controlling Access to Tools and Features. User Information Before you can define access rights for users, user information must be defined.
Using CentreWare Internet Services for Accounting and Authentication / Security 5. To allow users to log in without case sensitivity, select Non-Case Sensitive next to User ID for Login. 6. Click Apply to accept the changes or Undo to retain the previous settings. Network Authentication If you have an LDAP server connected to your network, you can configure the printer to retrieve user information from the LDAP directory when authenticating a user at the control panel.
Using CentreWare Internet Services for Accounting and Authentication / Security Configuring Authentication Server Settings for SMB 1. In CentreWare IS, click Properties > Security > Remote Authentication Servers > SMB Server. 2. Next to SMB Server Setup, select By Domain Name or By Server Name /IP Address. 3. Type the Domain Name and Server Name/IP Address for each of your servers. 4. Click Apply to accept the changes or Undo to retain the previous settings.
Using CentreWare Internet Services for Accounting and Authentication / Security 2. On the Authentication Configuration page, next to Login Type, select Xerox Secure Access. 3. Select Enabled next to Print Stored File from Folder, or Enabled next to Folder to PC/Server Enabled to enable these services. 4. Select Enabled next to Non-account Print to allow users without accounts to access the printer. 5. Click Apply, then click Reboot Machine. 6.
Using CentreWare Internet Services for Accounting and Authentication / Security Configure Network Authentication Settings 1. Configure network authentication. 2. Configure Kerberos server settings. Enable SmartCard Settings 1. At the printer control panel, press the Machine Status button and touch the Machine Information tab. 2. Touch Authentication / Security Settings > Authentication > User Details Setup > Use of SmartCard. 3. Touch Change Settings. 4. Touch Enabled. 5.
Using CentreWare Internet Services for Accounting and Authentication / Security Controlling Access to Tools and Features Controlling Access for All Users • To lock or unlock tools and features for all users: a) In CentreWare IS, click Properties > Security > Authentication Configuration. b) Click Next. c) Under Device Default State Configuration, next to Device Access, click Configure.
Using CentreWare Internet Services for Accounting and Authentication / Security User Roles Access Setup You can assign users to specific roles groups to allow them types of access. 1. Under User Roles, in the System Administrator Access field, type the name of the group, defined in the LDAP server database, that you want to use to grant system administrator access to the printer. 2.
Using CentreWare Internet Services for Accounting and Authentication / Security Installing a Digital Certificate There are three ways to install a certificate on the printer: • Create a Self-Signed Certificate. The printer creates its own certificate, signs it, and creates a public key to be used for encryption. • Create a request to have a certificate authority, or a server functioning as a certificate authority sign a certificate and then upload the certificate to the printer.
Using CentreWare Internet Services for Accounting and Authentication / Security Uploading a Certificate When a signed certificate is received back from a trusted certificate authority, you can upload the certificate to the printer. You can also upload certificates, root certificates, and intermediate CA certificates to establish a complete chain of trust. 1. In CentreWare IS, click Properties > Security > Machine Digital Certificate Management. 2. Click Upload Signed Certificate. 3.
Using CentreWare Internet Services for Accounting and Authentication / Security 4. If you selected OCSP as the retrieval method, under OCSP, next to Send Query to OCSP Responder With, select URL as Specified in Certificate or URL as Specified by Administrator. 5. Type the URL of OCSP Responder. 6. Type the OCSP Communication Time-Out (5-60 seconds). 7. If you selected CRL as the retrieval method, under CRL, next to Auto Retrieval of CRL, select Enabled if desired. 8.
Using CentreWare Internet Services for Accounting and Authentication / Security Note If you are unsure what method your server supports, select STARTTLS (if available). If you select STARTTLS (if available), the printer attempts to use STARTTLS. If your server does not support STARTTLS, SMTP communication is not encrypted. 7. Select Enabled next to Verify Remote Server Certificate if necessary. 8. Click Apply to accept the changes or Undo to retain the previous settings.
Using CentreWare Internet Services for Accounting and Authentication / Security 9. Type the Specific Destination IPv4 Address. 10. Type the Specific Destination IPv6 Address. 11. To restrict the printer from communicating with devices that are not using IPSec, select Disabled next to Communicate with Non-IP Sec Device. 12. Click Apply to accept the changes or Undo to retain the previous settings. 802.1X 802.
Using CentreWare Internet Services for Accounting and Authentication / Security 6. 7. 8. 9. 10. 11. Next to Certificate Purpose, select SSL Client. Click Display List. Select the check box next to the certificate you want to use. Click Certificate Details. Click Use this Certificate. Click Reboot Machine. You can now select EAP-TLS as the 802.1X authentication method. FIPS140-2 Data Encryption All data stored on and transmitted by the printer is encrypted.
Using CentreWare Internet Services for Accounting and Authentication / Security 7. Select your rule in the list, and click Apply. 8. Click Edit or Delete to edit or delete an existing rule. Audit Log When the Audit Log feature is enabled, the printer begins recording events that happen on the printer. You can download the Audit Log as a tab-delimited text file, and review it to find security breaches and assess the printer's security.
Using CentreWare Internet Services for Accounting and Authentication / Security • Description: More information about the Logged Event. When the Logged Event is System Status for example, one of the following may be displayed: • - Started normally (cold boot) - Started normally (warm boot) - Shutdown requested - Image Overwriting started • Completion Status: The status of the event. • Optionally Logged Items: Other information recorded when the event occurs, such as log in and authentication access method.
Using CentreWare Internet Services for Accounting and Authentication / Security 3. Type the Group Name. 4. Next to Restrict Recipient Selection Method, select No Restriction to allow access for the group, or Always Apply Restriction to require authentication for the group. 5. Next to Restrict User to Edit Address Book, select No Restriction, or Always Apply Restriction. 6. Next to Allow User to Disable Active Settings, select Allow or Do Not Allow. 7.
9 Problem Solving SMB This section describes the troubleshooting, notes and restrictions when using SMB. Troubleshooting The possible causes, check points, and remedies for problems when using SMB are as follows: When you cannot communicate with the printer Cause Check point Remedy The computer and the ma- From Windows Start, Search and chine are using different while searching for other computers, protocols. Windows cannot find Network Computer or the copier/printer.
Problem Solving When you cannot print Cause Check point Remedy The machine is processing a request from a different computer. (Only when the machine is set to the Non-Spool mode) Confirm the machine is processing a print job. (A write error dialog should be displayed to indicate that there is no room for the print queue available.) Wait until the machine finishes processing the print job, or change the machine setting to Spool mode.
Problem Solving Symptom Remedy CentreWare Internet Connect- Is the machine working properly? ing with Services is impossible. Check if the machine is powered on. Is CentreWare Internet Service activated? Print out the Printer Settings List to confirm. Is the Internet address correctly entered? Confirm the Internet address again. If the problem persists, enter an IP address to make a connection. Is a proxy server being used? Depending on the proxy server, connections may not be possible.
Problem Solving When retrieving documents from mailbox • When Delete/Save Documents is set to Save, the same document can be accessed by multiple clients. • When Delete/Save Documents is set to Delete, only one client can access any given document. The document which is being saved or imported by a client cannot be seen by other clients. In both cases, documents can be added to a mailbox while it is accessed.
Index 100Base-TX 2-2 10Base-T 2-2 A Allocate Memory (system settings) 5-34 Audio Tones 5-7 Auto Job Promotion (System Settings) 5-23 C CentreWare Internet Services 3-2 Common Service Settings Audio Tones 5-7 Machine Clock/Timers 5-2 Maintenance 5-18 Screen/Button Settings 5-9 Common Service Settings (system settings) 5-2 Connection Interval 5-4 Connection Interval (system settings) 5-4 Copy Paper Attributes (system settings) 5-14, 5-27 D L LPD 2-1 LPD port 2-2 M Machine Clock/Timers 52 Assigning the Sc
Index SMB port 2-3, 2-5 Stored Programming Tone (system settings) 5-9 Substitute Tray (system settings) 5-36 Supported frame types 2-3 ii Supported interfaces 2-2 T TCP/IP 2-1 Xerox® D110/D125/D136 Printer System Administration Guide
