Administrator's Guide

ManualsBrandsXerox ManualsAll in One PrinterXerox D95/D110/D125 with EX Print Server

Xerox

D95/D110/D125/D136

Copier/Printer

System Administration Guide

Version 3.1

January 2014

701P33181

Summary of content (250 pages)

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Version 3.
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©2013 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in the United States and/or other countries. FreeFlow®, SquareFold®, and CentreWare®, are trademarks of Xerox Corporation in the United States and/or other countries. Product status, build status, and/or specifications are subject to change without notice.
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Table of Contents 1 Administrator overview...........................................................................1-1 Enter/exit the administrator mode...............................................................................1-1 Customizing the UI buttons/screens............................................................................1-1 Assigning a feature to the screens and buttons........................................1-2 Enabling Stored Programming............................................
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Table of Contents Microsoft Networking (SMB)..............................................................................3-4 NetWare.....................................................................................................................3-5 TCP/IP..........................................................................................................................3-6 LPD..........................................................................................................................
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Table of Contents E-mail...........................................................................................................................5-2 Store to Folder..........................................................................................................5-2 Scan to PC..................................................................................................................5-2 Store to USB...............................................................................................
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Table of Contents Configuration on the Computer.....................................................................5-12 Configuration of Store to USB.....................................................................................5-12 USB Memory Devices.........................................................................................5-12 Enabling Store to USB........................................................................................5-12 Disabling Store to USB.......................
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Table of Contents Starting CentreWare Internet Services.............................................7-2 The CentreWare Internet Services Screen.......................................7-2 Browser..........................................................................................................7-3 Browser settings.........................................................................................7-3 Proxy server and port numbers............................................................
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Table of Contents Machine Clock/Timers........................................................................................10-2 Setting the Machine Clock/Timers..................................................10-3 Audio Tones............................................................................................................10-7 Setting Audio Tones...............................................................................10-8 Stored Programming Tone...........................................
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Table of Contents Adjusting Values...................................................................................10-23 Power On Self Test...............................................................................10-24 USB Key...................................................................................................10-24 Creating or Editing DFA Finisher Profiles....................................10-24 Watermark.................................................................................
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Table of Contents Software Download............................................................................10-31 Document Feeder Tray Elevation .................................................10-31 Estimated Job Time ...........................................................................10-31 Restrict Recipient Selection Method............................................10-31 Restrict User to Edit Address Book ...............................................
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Table of Contents Annotations - Stored Comment.....................................................10-38 Annotations - Comment Position..................................................10-38 Annotations - Date..............................................................................10-38 Annotations - Apply Date Stamp To.............................................10-38 Annotations - Page Numbers..........................................................10-38 Annotations - Apply Page Numbers To.........
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Table of Contents Original Size Defaults options.........................................................10-43 Reduce/Enlarge Presets...................................................................................10-44 Connectivity & Network Setup..................................................................................10-44 Port Settings........................................................................................................10-45 Protocol Settings.................................
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Table of Contents Receiving Buffer - EtherTalk.............................................................10-54 Receiving Buffer - Port 9100............................................................10-54 Other Settings.....................................................................................................10-54 Substitute Tray......................................................................................10-54 Paper Type Mismatch.........................................................
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Table of Contents Searchable Text....................................................................................10-61 Language of the Original..................................................................10-61 Searchable - Text Compression......................................................10-61 Scan-to PC Defaults..........................................................................................10-61 Transfer Protocol ......................................................................
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Table of Contents Maximum Split Count......................................................................................10-66 Allow Casual Users to Edit From Field.......................................................10-67 Allow Guest Users to Edit From Field........................................................10-67 Allow to Edit From if Search Found............................................................10-67 Allow to Edit From if Search Failed...................................................
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Table of Contents Send as E-mail.......................................................................................................11-4 Transfer via FTP (1) Transfer via FTP (2).....................................................11-5 Transfer via SMB (1) Transfer via SMB (2).................................................11-5 Details.......................................................................................................................11-6 Create Job Flow Sheet Keyword.................
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Table of Contents Requirements......................................................................................................12-11 Disabling CAC..................................................................................................................12-11 Tools > Accounting........................................................................................................12-11 Enabling and using Accounting...................................................................
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Table of Contents Overview.....................................................................................................13-8 Local Authentication.............................................................................13-9 Network Authentication....................................................................13-11 Authentication Using a Card Reader System...........................13-12 Controlling Access to Tools and Features................................................
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Table of Contents CentreWare Internet Services.......................................................................................14-2 Troubleshooting....................................................................................................14-2 Scanner Features...............................................................................................................14-3 Notes and Restrictions.......................................................................................
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Table of Contents xviii Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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1 Administrator overview Enter/exit the administrator mode 1. Press the Log In/Out button on the control panel. The UI displays a keypad. 2. Type the system administrator ID. The default ID is admin, and the default password is 1111. 3. Select Enter. 4. Press the Machine Status button on the control panel. 5. Select the Tools tab on the UI. The UI displays the System Settings screen. 6. Select the desired Mode, Group, and Feature, such as: System Settings > Common Service Settings > Machine Clock/Timers. 7.
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Administrator overview • Specific screens may be displayed after the machine is turned on, when it exits the Energy Saver mode, and/or after Auto Clear is selected. Assigning a feature to the screens and buttons 1. Log in as the administrator. 2. Press the Machine Status button on the control panel. 3. Touch the Tools tab on the UI. The UI displays the System Settings screen. 4. Select System Settings > Common Service Settings. 5. Select Screen/Button Settings.
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Administrator overview Power Saver/Energy Saver mode The Power Saver/Energy Saver feature sets the time that lapses until the machine enters a reduced power consumption mode. There are two power saver modes: Low Power and Sleep. The modes are activated when all copy and/or print jobs are completed and there are no jobs currently processing. Low Power mode In this mode, the power to the UI and fuser unit is lowered to save power.
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Administrator overview 9. Select Save. The previous screen displays. 10. Select Close. The main Tools tab screen displays. 11. Exit the administrator mode. Exiting energy saver mode The machine exits the power saver mode either by pressing Energy Saver on the control panel or when it receives print data for an incoming print job.
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2 Configuration TCP/IP (LPD/Port 9100) Preparations A network environment where TCP/IP is used is required when using the TCP/IP (LPD/Port 9100) protocol on the machine. Configuration procedure The machine can be connected to computers using the TCP/IP (LPD/Port 9100) protocol. The following is the procedure to use TCP/IP(LPD/Port 9100) protocol. • Configuration on the Machine: Configure TCP/IP (LPD/Port 9100) on the machine. • Configuration on the Computer: Install the print driver.
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Configuration Note Enable the SOAP port and the SNMP port in most cases. 1. Enter the System Administrator mode. 2. Enable either the LPD port or the Port 9100 port as needed. In this example, the LPD port is enabled. a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select LPD and then select Change Settings. e) Select LPD - Port Status and select Change Settings. f) Select Enabled and then select Save.
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Configuration • • • • Ethernet II specification IEEE802.3 specification IEEE802.3/IEEE802.2 specification IEEE802.3/IEEE802.2/SNAP specification Note The machine will send packets of each frame type on the network, and will initialize for the same frame type as the first reply packet received. However, if there are multiple protocols running on the same network, use Ethernet II specification.
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Configuration f) Select Enable and then select Save. 3. If necessary, set the IP Address. 4. Exit the System Administrator mode. 5. After the machine is restarted, print the Printer Settings List to confirm that the SMB port is enabled. Note If using the NetBEUI protocol, select NetBEUI as the protocol used by SMB for the port configuration by using CentreWare Internet Services. Configuration on the computer The configuration procedure for the computer is to install the print driver.
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Configuration 2. Enable the EtherTalk port. a) Select System Settings. b) Select Connectivity & Network Setup. c) Select Port Settings. d) Select EtherTalk and then select Change Settings. e) Select Port Status and select Change Settings. f) Select Enable and then select Save. 3. If necessary, enter the IP Address. 4. Exit the System Administrator Mode. 5. After the machine is restarted, print out the Printer Settings List to confirm that the EtherTalk port is enabled.
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Configuration 2-6 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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3 Using CentreWare Internet Services CentreWare Internet Services enables you to display, configure, and change settings of the machine by using a web browser instead of the machine’s control panel. Preparations The following items are needed to use CentreWare Internet Services: • A computer which can use TCP/IP as the network protocol.
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Using CentreWare Internet Services Follow the procedure below to use CentreWare Internet Services. • Configuration on the Machine: Configure the machine to be able to use CentreWare Internet Services. Enable the Internet service port, then set the IP address. • Confirmation of the Configuration: Confirm whether the machine is set up to use CentreWare Internet Services. Configuration on the machine This section describes the configuration procedure for using CentreWare Internet Services on the machine.
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Using CentreWare Internet Services • If the Login Setup feature is enabled on the machine, enter the UserID and password in User ID and Password. The default user name is admin and the default password is 1111. To change the default, access Properties > Security System > Administrator Settings. • If encrypted communication is employed, enter an address beginning with https rather than http into the address bar in the browser. - Example of the IP address entry: https://192.168.1.
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Using CentreWare Internet Services For MacOS® 10.5 or later • Safari 5.x or later • Firefox 20.x or later Ethernet This section describes the settings for the Ethernet interface. 1. Connect to CentreWare Internet Services. 2. Click the Properties tab. 3. Click Connectivity, then click Physical Connections to display the items in the folder. 4. Click Ethernet. 5. Set the communication speed for the Ethernet interface using the Ethernet Settings pull-down menu. 6. Select Apply.
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Using CentreWare Internet Services 5. 6. 7. 8. 9. 10. Type the workgroup name in the Workgroup field. Type the host name in the SMB Host Name field. Set Maximum Connections. The default value is 5. Select the Enabled check box to enable Unicode Support. Select the Enabled check box when using Automatic Master Mode. Select the Enabled check box when using Password Encryption to encrypt user passwords for remote authentication by using SMB. 11.
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Using CentreWare Internet Services 8. Type the name of your primary file servers for the printer in the File Server field. Note Set this item only when the operation mode is in Bindery Service. 9. Type a number from 1 through 100 in the Number of Searches field. Type 0 for no limit. 10. Select Enabled to enable the TBCP Filter. Note The TBCP Filter checkbox will have a checkmark in it indicating that the TBCP Filter is enabled. 11. Type a name for the NDS tree in the NDS Tree field.
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Using CentreWare Internet Services b. Click the Properties tab. c. Click to the left of Connectivity and to the left of Protocols to display the items in the folder. 2. Click TCP/IP. 3. To enable both IPv4 and IPv6, touch IP Mode and select IPv6 or Dual Stack. 4. Type a unique Host Name for your printer. The host name is the same for IPv4 and IPv6. 5. Select the appropriate method for obtaining a dynamic IP address from the IP Address Resolution pull-down menu.
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Using CentreWare Internet Services 11. Select Apply. LPD The Line Printer Daemon (LPD) protocol is used to provide printer spooling and network print server functionality for operating systems such as HP-UX®, Linux®, and MAC OS X. This section describes the settings available for the LPD feature. For information on setting up print queues on your client system, refer to your client system’s documentation. 1. Perform the following to access the network protocol settings. a.
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Using CentreWare Internet Services Note When using the CentreWare software to manage the machine by remote control, enable the SNMP port. SNMP settings can be configured in CentreWare IS. You can also enable or disable Authentication Failure Generic Traps on the printer. SNMPv3 can be enabled to create an encrypted channel for secure printer management. 1. Perform the following to access the network protocol settings. a. Connect to CentreWare Internet Services. b. Click the Properties tab. c.
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Using CentreWare Internet Services c) Type an Authentication Password and confirm it. This password is used to generate a key used for authentication. d) Type a Privacy Password and confirm it. This password is used for encryption of SNMPv3 data. The pass phrase used to encrypt the data needs to match with the server. The password must be at least eight characters in length and can include any characters except control characters. a) Under Print Drivers/Remote Clients Account, select Account Enabled.
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Using CentreWare Internet Services 3. Next to Transfer Mode, select either Passive Mode to transfer data over a random port number specified by the FTP server from a connection made at the printer, or select Active Mode to transfer data over a fixed, known port from a connection made at the server. 4. Select Apply. POP3 Post Office Protocol, version 3 (POP3) allows email clients to retrieve e-mail from remote servers over TCP/IP on network port 110. 1.
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Using CentreWare Internet Services SMTP Simple Mail Transfer Protocol (SMTP) is used by the printer’s email feature to deliver scanned images. After you enable SMTP, the Email button is enabled on the Control Panel. This section describes how to configure SMTP server settings. 1. In CentreWare, select Properties > Connectivity > Protocols. 2. Select SMTP Server. 3. Under Required Information, select the method to use to locate an SMTP server: Static or From DNS. 4.
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Using CentreWare Internet Services c. Click to the left of Connectivity and to the left of Protocols to display the items in the folder. 2. Click IPP. 3. Type the port number you want the printer to use in the Add Port Number. 4. For Administrator Mode, select Enabled to allow only one specific user to control or delete any print job. 5. Select the Enable check box to enable DNS. 6. Set the Connection Time-Out. Default is 60 seconds. 7. Select Apply.
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Using CentreWare Internet Services 1. Perform the following to access the network protocol settings. a. Connect to CentreWare Internet Services. b. Click the Properties tab. c. Click to the left of Connectivity and to the left of Protocols to display the items in the folder. 2. 3. 4. 5. Click LDAP Server. Set the IP Address/Host Name & Port. Set the Backup IP Address/Host Name & Port. Set the Optional Information.
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Using CentreWare Internet Services HTTP Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients making HTTP requests are referred to as User Agents (UAs) while servers responding to these requests for resources such as HTML pages, are referred to as origin servers. There can be any number of intermediaries such as tunnels, proxies, or gateways between UAs and origin servers. This section describes how to configure the settings for the HTTP port. 1.
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Using CentreWare Internet Services 4. Generate the Certificate. a) Click Create New Self Signed Certificate. b) Set the Size of the Public Key. c) Set the Issuer. d) Click Apply. A screen to enter the user name and password displays. 5. Refresh the web browser. 6. Click SSL/TLS Settings. 7. Select the Enable check box for HTTP - SSL/TLS Communication. Display the items in the folder. 8. Set the HTTP - SSL/TLS Communication Port Number. 9. Reflect the values as the machine setting values.
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Using CentreWare Internet Services • By enciphering HTTP communication, communication data can be enciphered at the time of printing (SSL encrypted communication). For how to encrypt, refer to the CentreWare Internet Services online help. WebDAV Web based Distributed Authoring and Versioning (WebDAV) is a set of extensions to HTTP that allow users to edit and manage files collaboratively on remote web servers. WebDAV must be enabled to use Network Scan Utility 3.
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Using CentreWare Internet Services 3. From the Properties area of the web browser page, click Description. 4. Set the e-mail address for the machine and administrator. a) Set the Administrator E-Mail Address. b) Set the Machine E-Mail Address. 5. Click Configuration Overview and then the E-Mail Settings button. 6. Set the print method using the Print Delivery Confirmation Mail pull-down menu. Note Set this item when using the mail print feature. 7. Select the Enable checkbox to enable the Print Error. 8.
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Using CentreWare Internet Services 13. Click SMTP Server. 14. Set the SMTP Server Address, Host Name, and Port. Note Set this item when using the scanner (mail transmission), mail notice, or job completion notice feature. 15. Set the WorkCentre E-mail Address. 16. Set the Optional Information as needed. 17. Reflect the values as the machine's setting values. a) Click Apply. b) Click Reboot. The machine reboots and the setting value is reflected.
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Using CentreWare Internet Services 9. Click Edit in the Layout Adjustment area. Select the Original Orientation, Original Size, Reduce/Enlarge, Output Size, and Edge Erase parameters and click Apply. 10. Click Edit in the Filing Options area. Set the Document Name, and Document Format parameters and click Apply. 11. Click Edit in the Report Options area. Click to enable the Confirmation Sheet and/or Job Log and click Apply. 12. Click Edit in the Network Scanning Image Settings area.
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4 E-mail The product is capable of exchanging e-mails. The following features are available with the e-mail feature: • • • • Mail print Mail notice Job completion notice Scanner (mail transmission) Note This feature does not appear for some models. An optional package is necessary. For more information, contact the Customer Support Center. Mail notice When the machine is configured with the rejected IP addresses notice or rejected mail domains notice, a mail notice can be sent to a specified recipient.
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E-mail Preparations The following items are required in order to use the e-mail feature. (Required items differ by the feature.) Item Description TCP/IP address The TCP/IP address for the machine. E-mail is exchanged using TCP/IP. X X X X Subnet mask Necessary when the network is divided into subnets. O O O O Gateway address Necessary when multiple networks are connected by gateways. O O O O Administrator e-mail address Set the e-mail address for the machine administrator.
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E-mail Item Description Scanner Mail Transmission E-mail Print E-mail Notice Job Completion Notice SMTP authentic- If the SMTP server ation user requires authentication, specify the authentication user name. O O O O POP3 server If a POP3 server is used to receive emails, register the e-mail address of the machine and user to the POP3 server. Also, it is necessary to set the POP3 server address on the machine. O O O O POP user name Set the POP receiving user address.
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E-mail Enabling the ports and setting the IP addresses This section describes the configuration procedure to follow for using TCP/IP on the machine. Enable the e-mail port, then set the IP address. Note The configuration can also be performed using CentreWare Internet Services. Refer to “Using CentreWare Internet Services.” Note Enable the SOAP port and the SNMP port in most cases. 1. Enter the System Administrator Mode. 2. Enable the ports that are used for the e-mail feature.
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E-mail e) f) g) h) i) j) Select Machine E-mail Address/Host Name. Select E-mail Address and then select Change Settings. Enter the E-mail Address using the keyboard displayed. Select Save. Set the Host Name and Domain Name as above. Select Save and then Close. If SMTP has been selected for the E-mail Receiving Protocol If SMTP has been selected for the E-mail receiving protocol, the alias cannot be configured. The user can decide the account (the left side of @ mark).
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E-mail l) Allow Guest Users to Edit From Field - Select Yes to allow users authenticated as a guest to edit the From field of an email. m) Allow to edit From if Search Found - Select Yes to allow users to edit the From field of an email if the user’s search for an email address in the address book is successful. n) Allow to edit From if Search Failed - Select Yes to allow users to edit the From field of an email if the user’s search for an email address in the address book fails.
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E-mail 15. For Allow Authenticated Users to send Email despite LDAP Search Failure, select Yes to allow authenticated users to send an email if the user’s search in the address book fails. 16. In Subject, type the text that you want to appear in the Subject field or an email. 17. In Message, type the text that you want to appear in the body of an email. 18. Under User, Attachment or Device Information, select additional information that you want to be added to the body of the email. 19.
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E-mail 4-8 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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5 Using the Scan Service Tip The User Interface (UI) screens shown in this guide may or may not reflect the screens displayed on your system. The UI screens vary from system to system. Therefore, the UI screens in this guide are a representation of the type of screens that may be seen on your particular system.
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Using the Scan Service E-mail Scanned documents can be converted into electronic data and sent through e-mail. Store to Folder You can scan a document you want to retrieve as electronic data, and store it in a folder. The document can then be accessed later from any computers on the network. Scan to PC When the machine is connected to a network, you can store the scanned data on network computers using the FTP or SMB protocol.
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Using the Scan Service Authentication Authentication is the process of confirming a user’s identity by comparing information provided by the user, such as their user name and password, against another source of user information, such as an LDAP directory. Users can be authenticated when accessing the control panel or when accessing CentreWare IS.
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Using the Scan Service Local Authentication Setting up Local Authentication To configure local authentication: 1. In CentreWare Internet Services, select Properties > Security > Authentication Configuration. 2. On the Authentication Configuration screen, next to Login Type, select Login to Local Accounts. 3. To enable these services, select Enabled next to Print Stored File from Folder, or Enabled next to Folder to PC/Server. 4.
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Using the Scan Service 5. To allow users to log in without case sensitivity, select Non-Case Sensitive next to User ID for Login. 6. Click Apply to accept the changes or Undo to retain the previous settings. Network Authentication If you have an LDAP server connected to your network, you can configure the printer to retrieve user information from the LDAP directory when authenticating a user at the control panel. Setting up Network Authentication 1.
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Using the Scan Service 7. Type the server name, port name and domain name of any additional Kerberos servers if desired. 8. Click Apply to accept the changes or Undo to retain the previous settings. Configuring Authentication Server Settings for SMB 1. In CentreWare IS, click Properties > Security > Remote Authentication Servers > SMB Server. 2. Next to SMB Server Setup, select By Domain Name or By Server Name /IP Address. 3. Type the Domain Name and Server Name/IP Address for each of your servers. 4.
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Using the Scan Service • Install the appropriate plug-in for your card reader and printer model. Download the latest plug-in files and plug-in installation instructions at www.xerox.com. 1. In CentreWare Internet Services, click Properties > Security > Authentication Configuration. 2. On the Authentication Configuration page, next to Login Type, select Xerox Secure Access. 3. Select Enabled next to Print Stored File from Folder, or Enabled next to Folder to PC/Server to enable these services. 4.
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Using the Scan Service • Connect your card reader to the printer Configure Network Authentication Settings 1. Configure network authentication. 2. Configure Kerberos server settings. Enable SmartCard Settings 1. At the printer control panel, press the Machine Status button and touch the Tools tab. 2. Select Authentication / Security Settings > Authentication > User Details Setup > Use of SmartCard. 3. Select Change Settings. 4. Select Enabled. 5.
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Using the Scan Service Configuration of Store to Folder This section describes configuration procedures to use the Store to Folder service on the device. Enabling the Port and Setting up TCP/IP Using Network Scanner Utility 3 (Scan Driver and Stored File Manager 3), which supports WebDAV protocol, enable the SNMP, SOAP, and WebDAV ports and set up an IP address. Note You can configure the settings using CentreWare Internet Services. See the CentreWare online help for details. 1. 2. 3. 4.
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Using the Scan Service Registering a folder 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, select Scan > Folder. Next to a folder number, click Create. Type a name for the folder. If required, type a password, then retype the password again to verify. Next to Check Folder Passcode, select: Always, Save (Write), or Print/Delete. Next to Delete Files after Print or Retrieve, select Enabled to delete files after they are printed or retrieved. 7.
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Using the Scan Service The FTP service of Microsoft Internet Information Server 3.0 or later. • Novell NetWare FTP service of NetWare 5.11 or 5.12. Refer to the manual provided with the software for how to configure the FTP service. • Mac OS X FTP service of Mac OS X 10.2.X/10.3.8/10.3.9/10.4.2/10.4.4/10.4.8/10.4.9/10.4.10/10.4.11/10.5/10.
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Using the Scan Service 5. 6. 7. 8. If necessary, set the IP Address. Select Close until you see the Tools tab. Reboot the machine, if prompted. After the machine is restarted, print out a configuration report to confirm that the SMB or FTP client is enabled and that TCP/IP is set up correctly. Configuration on the Computer Create a destination folder on your computer. Using FTP: Create a destination folder on the server where you login and set write rights on the folder.
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Using the Scan Service The default user ID is admin. When a passcode is required, the default passcode is 1111. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Press the Machine Status button. Select the Tools tab. Select Connectivity and Network Setup. Select Port Settings. Select USB. Select Change Settings. Select Port Status. Select Enabled and then select Save. Log out as the administrator and select Reboot Now. When the machine reboots, log in again as the administrator. Select Enter. Repeat steps 2-5.
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Using the Scan Service c) d) e) f) g) Select Port Settings. Select SOAP and then select Change Settings. Select Port Status and select Change Settings. Select Enable and then select Save. Select Close until the Port Settings window displays. 3. Enable the SNMP port. a) Select SNMP and then select Change Settings. b) Select Port Status and select Change Settings. c) Select Enabled and then select Save. d) Select Close until the Port Settings window displays. 4. 5. 6. 7. 8. 9.
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Using the Scan Service Configuration of Store and Send Link This section describes how to configure the machine to use the Store and Send Link service. Note When a user is notified by e-mail of a URL location to retrieve scanned data, the e-mail message is not encrypted, which enables the user to retrieve the data without password authentication. To prevent others from viewing scanned data, select PDF or DocuWorks® in File Format and set a password in PDF Security or DocuWorks Security.
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Using the Scan Service 3. Select Read Receipts, then select On. 4. Select Save. Other Settings Configure the following items, if necessary.
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Using the Scan Service Preparations One of the following operating systems must be installed on the destination computer to use the Store to WSD feature: • Microsoft Windows 7 • Microsoft Windows Vista Service Pack 2 Enabling the WSD Scan Port To use the Store to WSD service, enable the WSD scan port. 1. Log on as the System Administrator. The default user ID is admin. When a passcode is required, the default passcode is 1111. 2. 3. 4. 5. 6. Press the Machine Status button. Select the Tools tab.
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Using the Scan Service 2. 3. 4. 5. 6. 7. Press the Machine Status button. Select Machine Information. Select Printer Reports. Select Copy Reports. Select Configuration Report. Press the Start button. The Configuration Report prints. 8. Select Close until you get to the Machine Information tab. 9. Log off as the administrator. Configuring Scan Service Settings 1. Select System Settings > Scan Service Settings. 2.
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6 Mailbox/Folder backup and restore Overview The mailbox Backup Tool for restored document is a software application that allows you to: • Copy and save (backup) documents and mailboxes from the machine onto your personal computer’s hard drive or onto a secondary backup device (such as USB flash drive) that is attached to your computer • Create, copy, delete, or change settings from your computer for documents/mailboxes that reside on the machine • Restore the backed up documents/mailboxes from your compute
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Mailbox/Folder backup and restore When you backup the mailboxes, the following settings are not backed up and will be lost: • Mailbox Passwords • Access restrictions (Target Operations): Always (All Operations): Requires a password for: • Scanning and saving documents to the mailbox • Viewing (reading) the mailbox’s Document List • Printing or deleting documents from the mailbox • Save (Write): Requires a password only when scanning and saving to a mailbox.
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Mailbox/Folder backup and restore Backup Tool for restored document requirements Before you can use the application, specific settings on the machine must be configured. 1. Obtain and record your computer’s IP address. 2. At the machine, login in as the System Administrator. 3. Press the Machine Status button on the Control Panel. 4. Select the Tools tab from the UI. 5. Select Connectivity and Network Setup > Port Settings. 6.
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Mailbox/Folder backup and restore Import mailbox information from the machine Follow the steps below to import the information from the mailboxes and documents stored on the machine onto your computer using the Back-Up Tool for restored document application. 1. Select the machine, and from the Edit menu, select Get Attributes from Device. 2. Click OK. 3. Click OK.
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Mailbox/Folder backup and restore Save the backup on your computer 1. From the Backup File List right-click on a mailbox and select Export Backup Files. Note If you select the Backup File List and then Export Backup Files, you can save all the files in the list. 2. If necessary, select a location on your computer to save the mailbox and click Save. 3. After the processing is complete, click OK. Read (view/edit) the saved mailboxes on your computer 1.
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Mailbox/Folder backup and restore • Printing or deleting documents from the mailbox • Save (Write): Requires a password only when scanning and saving to a mailbox. Does not require a password for reading (viewing) the mailbox’s Document List nor for printing or deleting documents from the mailbox. • Print/Delete (Read): Requires a password only when reading (viewing) the mailbox’s Document List, and when printing or deleting documents from the mailbox.
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Mailbox/Folder backup and restore If the machine’s ID and password are changed from their default settings, you must also change the ID and password on the Back-Up Tool for restored document application. Note If you change the system administrator’s ID and password, you must select Get attributes from the machine in order to obtain the latest mailbox information/attributes. 1. Select a machine, and select Device Communication Settings from the Edit menu. 2.
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Mailbox/Folder backup and restore 6-8 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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7 Software applications and options Tip The User Interface (UI) screens shown in this guide may or may not reflect the screens displayed on your system. The UI screens vary from system to system and from marketplace to marketplace. Therefore, the UI screens in this guide are a representation of the type of screens that may be seen on your particular system.
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Software applications and options Starting CentreWare Internet Services To use this service, perform the following procedure on your computer. 1. Start the computer and the browser. 2. Enter the device IP address or Internet address in the browser address field and press the Enter key.
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Software applications and options Bottom Center Frame A link to the Xerox home page is shown. Primary features provided by CentreWare Internet Services are listed below: Tab name Main features Service Print Commands: You can specify a file on your PC to print.
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Software applications and options Proxy server and port numbers This section describes proxy server settings and port numbers when using this service. Proxy server We recommend that you use this service by connecting directly, and not using a proxy server. Note If using a proxy server, specifying the IP address of the machine in the browser results in slower responses and could prevent some screens from appearing.
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Software applications and options Network environment Settings Register a User Account Set the e-mail environment Configure the port, the e-mail address of the machine, TCP/IP environment, and e-mail server, for example. Set Login setup/Auditron Administration When print jobs are being controlled from Login Setup/Auditron Administration, set Non-Account Print to Enable in order to display it on the Properties tab of CentreWare Internet Services (on the browser page).
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Software applications and options 7-6 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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8 Remote services The remote services program is offered for your machine.
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Remote services • SuppliesAssistant®: Available free from Xerox, SuppliesAssistant automatically orders certain supplies for your Xerox output devices based on your actual usage, eliminating the need to manually manage supplies inventory. - Eliminate ordering hassles; because ordering is usage-based, there will always be fresh supplies available when you need them. Save time by eliminating the need to manage supplies manually.
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Remote services How to Set Up Your Device Network Access Verify the device is connected to your network and is allowed internet access. If the equipment is not network connected, contact the customer’s System Administrator to provide connectivity. Set Up the Proxy Server Proxy Settings updates can be done through the User Interface (UI) or via CentreWare® Internet Services (CWIS). Follow the steps below for the desired method. Update Proxy Server Through UI 1.
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Remote services 4. Tap Use Proxy Server > Change Settings > Yes > Save. 5. Tap Proxy Server Setup > Change Settings > Same Proxy for All Protocols > Save. The default HTTP Proxy Port Number is 8080. If your Network Environment is set to use a different port, make sure that the HTTP Proxy Port Number is set correctly.
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Remote services 6. Tap HTTP Proxy Server Name > Change Settings. 7. Enter the HTTP proxy server name. 8. Under HTTPS Server, type the HTTPS proxy server information, if required. 9. Tap Save > Close > Admin > Log Out > Log Out. 10. Power off/Power on the machine. Verifying Xerox Server Connection 1. Log in as a system administrator: a) At the printer control panel, press Log In/Out. b) Type the administrator password (admin is the default) and tap Enter. 2. Press Machine Status.
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Remote services 3. Under Machine Information, tap Maintenance Assistant. 4. Tap Send Diagnostic Information to Xerox. The Printer prints a sheet stating Success or Failed. Update Proxy Server Through CentreWare Internet Services (CWIS) Connect to the Device From a networked computer: 1. Open a web browser and enter the IP address of the machine in the Location or Address field. 2. Press Enter. The CWIS web pages of the machine open and the Welcome page is displayed.
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Remote services Update Proxy Server 1. In CWIS, click Properties > Connectivity > Protocols > Proxy Server. If prompted, type the user name and password. The defaults are admin and 1111. 2. Under General, next to Use Proxy Server, select Enabled. 3. Next to Proxy Setup, select *Same Proxy for All Protocols to use the same proxy settings for HTTP and HTTPS, or Different Proxy for each Protocol. 4. Under HTTP Server, perform the following steps: a) Type the Server Name. b) Type the Port Number.
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Remote services Verifying Xerox Server Connection In CWIS under Properties > General Setup > SMart eSolutions > Registration, the Communication Server Status should show Registered. Troubleshooting Connection Problems Problem The UI displays the following message: Communication error with the Xerox Smart eSolutions server. your network settings.
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Remote services Dead Internet Connection If the internet is dead, ask your IT department to check the internet drop. Network Changes: Blocked or Disabled Service A blocked or disabled device may be the result of a change made by the network administrator. Contact your IT department for assistance. Firewall Problems If a firewall is blocking or disabling the device, check with your IT department for resolution. TCP/IP Ensure that TCP/IP is enabled.
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Remote services 8-10 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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9 Tools The machine has factory default (initial) settings which can be customized. To change the settings, enter the System Administration mode, and go to the Tools tab on the UI. This chapter describes how to change system settings. The following tables provide a listing of the various items that can be set or changed while logged in as administrator. The items appearing in these tables depend on machine configuration and the optional feeding and finishing devices connected to the machine.
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Tools Tools > Setup Setup Create Folder Stored Programming Create Job Flow Sheet Create Job Flow Sheet Keyword Add Address Book Entry Paper Tray Attributes Tools > Accounting Accounting Create/View User Accounts Reset User Accounts System Administrator’s Meter (Copy Jobs) Accounting Type Accounting Login Screen Settings Auto Reset of User Billing Information Accounting/Billing Device Settings Copy Activity Report Create/View User Accounts All User Accounts All Feature Access Settings All Account Limit
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Tools Tools > Authentication/Security Settings System Administrator Settings System Administrator’s Login ID System Administrator’s Passcode Authentication Login Type Access Control Create/View User Accounts Reset User Accounts Create Authorization Groups User Details Setup Maximum Login Attempts by System Administrator Passcode Policy Charge/Private Print Settings Allow User to Disable Active Settings Enable or Disable Active Settings Job Status Default Active Jobs View Completed Jobs View Overwri
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Tools 9-4 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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10 System Settings From System Settings, you can set or change the initial values. The system settings features include: Common Service Settings These settings relate to the machine itself. Copy Service Settings You can set the copy feature defaults, copy operation control, button functions, and so on. Connectivity & Network Setup You can set the ports, protocols, and so on. Print Service Settings You can set the memory settings, print time operation, and so on.
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System Settings Network Controller Settings You can select and set the following network controller features: • Ethernet Rated Speed • TCP/IP - IP Address • TCP/IP - Subnet Mask • TCP/IP - Gateway Address • Frame Type System settings procedure 1. 2. 3. 4. 5. 6. Login as the Administrator. Press the Machine Status button on the UI control panel. Select the Tools tab on the UI. Select System Settings. Select a feature. After setting the feature, select Save. Exit the System Administration Mode.
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System Settings Time Sets the time of the machine clock. The time set here prints on lists and reports. Select either a 12-hour or 24-hour representation. Auto Clear Sets the time period which determines when the machine returns to its default screen; in other words, if a given time period elapses with no operation, the machine automatically returns to the initial (default) screen. When this option is set for On, select a time period between 30-900 seconds, in one second intervals.
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System Settings 2. 3. 4. 5. 6. 7. 8. 9. Select Machine Status on the Control Panel. Access the Tools tab on the UI. Select System Settings > Common Service Settings. Select Machine Clock/Timers. Select the item to be set or changed. Select Change Settings. Select the desired setting for the option. Select Save. The previous screen displays. 10. Select another option to set or change and repeat the previous steps as needed. 11. Select Close. The main Tools tab screen displays. 12.
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System Settings Time Server Address This is used to enter the IP address for the time server. Note Set the NTP Time Synchronization to on. 1. From the Machine Clock/Timers screen, select Time Server Address and press Change Settings. 2. Enter the IP address: • IP Address: Set the IP address of the time server from which the time is obtained, using values 0 to 255. • Addresses 244 to 255.XXX.XXX.XXX and 127.XXX.XXX.XXX cannot be set.
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System Settings 4. Select Save to save the settings and return to the previous window. Auto Print Set the time from the end of print job until the execution of next print job. Set the value from 1 to 240 seconds, in one second steps. If you select Off, printing can start immediately, once the machine is ready. 1. From the Machine Clock/Timers window, select Auto Print, and then select Change Settings. 2. Select Off or On. 3.
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System Settings The time From Last Operation to Low Power mode must not exceed the time From Last Operation to Sleep Mode. b) From Last Operation to Sleep Mode: Set the time to go from last operation to sleep mode from 1 through 240 minutes, in 1 minute increments. Time Zone 1. From the Machine and Clock/Timers window, select Time Zone and then select Change Settings. 2. Use the arrows to set the time difference from Greenwich Mean Time (GMT). 3.
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System Settings Job Complete Tone 1 Select the volume level that sounds when the machine successfully completes the specific cycle, such as a copy job. Select from Loud, Normal, and Soft. To disable the sound, select Off. The default setting is Copy. Job Complete Tone 2 Select the volume level that sounds when the machine successfully completes the specific cycle, such as a copy job. Select from Loud, Normal, and Soft. To disable the sound, select Off. The default setting is Print Report.
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System Settings 6. Select the item to be set or changed. Options include: • • • • • • • • • • • • Control Panel Select Tone Control Panel Alert Tone Base Tone Machine Ready Tone Job Complete Tone 1, 2 Fault Tone Auto Clear Alert Tone Alert Tone Out of Paper Warning Tone Low Toner Alert Tone Stored Programming Stored Programming Complete Tone 7. Select Change Settings. 8. Select the desired setting for the option. 9. Select Save. The previous screen displays. 10.
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System Settings Service Screen Default Assign a default to the service screen; selections include Services Home, Copy, or Stored Programming. Service Screen After Auto Clear Assign a default service screen that displays after Auto Clear occurs; select either Services Home or Last Selection Screen.
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System Settings Assigning Screen/Button Settings 1. 2. 3. 4. 5. 6. Log in as the administrator. Press the Machine Status button on the Control Panel. Access the Tools tab on the UI. Select System Settings > Common Service Settings. Select Screen/Button Settings. Select the item to be set or changed.
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System Settings Customize Keyboard Button Select this option for frequently used information (e.g. domain names, IP addresses, or other related data) to create a customized button on the UI keyboard screen. Note You can customize one button only. 1. From the Customize Keyboard Button screen, select Change Settings. 2. Enter in your desired information that will appear on the customized button (e.g., .com or john.doe@xerox.com). 3.
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System Settings Paper Tray Attributes Use this feature to configure settings for specific paper characteristics for the paper that is loaded in each tray; options include: • Paper Size • Paper Type (such as plain, uncoated, or uncoated stock) • Paper Weight • Paper Color • Alignment Adjustment: Use this feature to make adjustments to the image based on the alignment output of a document. Adjustments can be modified such as: registration, perpendicularity, skew, and magnification.
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System Settings Paper Tray Priority Use this feature to set the paper tray priority sequence for automatic tray selection. Automatic tray selection occurs when a tray containing the appropriate paper is automatically selected by the machine for copying or printing. Tray 5 (Bypass) Paper Size Use this feature to assign specific paper sizes to Tray 5 (Bypass). This will facilitate easier copying when using Tray 5 (Bypass). A maximum of 20 paper sizes can be assigned to the Tray 5 (Bypass) size selections.
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System Settings Change Paper Settings During Loading The selection made on this screen determines whether or not the Paper Tray Attributes feature displays on the Setup menu. Select Disabled or Enabled. 1. Log in as the administrator. 2. Access the Tools tab on the UI. 3. Select System Settings > Common Service Settings. 4. Select Paper Tray Settings. 5. Select Paper Tray Attributes During Loading. 6.
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System Settings To assign paper sizes to the Tray 5 buttons, perform the following steps. Note If a nonstandard size paper is frequently used for copying, set this feature to accommodate that paper size. This avoids repeatedly selecting the paper dimensions each time you use that nonstandard paper for copying.
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System Settings Image Quality Adjustment The Image Quality Adjustment Settings are available by selecting the Machine Status button from the Control Panel. Select the Tools tab, System Settings, and Common Service Settings and then select Image Quality Adjustment. You can select the image quality processing method that is used when the machine is scanning an original. 1. From the System Common Service Settings Features menu, select Image Quality Adjustment. 2. Select Image Quality Adjustment. 3.
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System Settings 2. Select High Speed to increase the rate of speed of data transmission. Image Enhancement You can select whether or not to carry out image enhancement. If you select On, copy data is smoothed, to give a smoother appearance. If Off is selected, the machine will not perform image enhancement. Perfect Binding Options Important The Perfect Binder is available with the D110, D125, and D136 Copier/Printer. The copier/printer must use the integrated controller and not a separate print server.
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System Settings The Adhesive Application Adjustment screen displays. 8. Use the slider to set the default adhesive application amount; this is the amount of adhesive applied to all perfect bound jobs. The default amount is zero (0). 9. Select Save. The Perfect Binding Options screen displays. 10. Select Adhesive Temperature Control Timer. 11. Select Change Settings. The Adhesive Temperature Control Timer screen displays. 12. Select the default time amount from 10-120 minutes.
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System Settings Scan File Transfer Report You can select Off, On, or Print When Delivery Fails. 2 Sided Report When printing a report/list, select whether to print 1 sided or 2 sided. Job Flow Error Report You can select Off or On. Other reports you can select include Activity Report, Transmission Report - Job Undelivered, Transmission Report - Job Deleted, Mailbox Report, Broadcast/Multi-Poll Report, and Relay Broadcast Report. 1. Select Save. 2. Select Close.
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System Settings Adjust Fold Position (Finisher Adjustment) - optional This feature is available only if the optional Standard/Booklet Maker Finisher is connected to the machine. Use this feature to adjust the fold position on the printed output. If the optional C/Z Folder is also connected, more folding options are available. Initialize Hard Disk Drive This procedure initializes the hard disk. The data erased by formatting includes additional fonts, ESC/P, HP-GL/2, and SMB folder.
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System Settings Adjustments can be made when the position of the output image is misaligned or skewed. This may be a result of paper expansion or contraction, cutting inaccuracy, or paper storage conditions. To compensate for this scenario, the Alignment Adjustment Settings feature can be used to adjust the image alignment. Note It is recommended that you read through the entire Alignment Adjustment Settings section before performing any actual alignment adjustments.
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System Settings If the position of the sample output is correct, a line is printed at a position 10 mm from the edge of the paper. If the position of the line on the sample output is misaligned, make adjustments accordingly. Note Two lines are printed on the image of side 1 and one line is printed on the image of side 2 of the sample that is printed with Sample Printout to indicate the paper feed direction. 13. Press Save. 14. Check the sample output, and adjust the position if misalignment has occurred.
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System Settings 4. Enter the offset amount of the Y direction scale you measured in Step 1 for Side 1 and Side 2 of Y%. Note If the scale offset amount is positive, enter a negative value in the adjustment value field. If negative, enter a positive value. 5. Press Save. Power On Self Test 1. Select Maintenance. 2. Select Power On Self Test. 3. Select either On or Off to determine if a self test will be printed when the printer is powered on. USB Key 1. The USB key feature must be enabled. 2.
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System Settings Watermark The Watermark Settings are available by selecting the Machine Status button from the Control Panel. Select the Tools tab, System Settings, Common Service Settings and then select Watermark. Options selected here define what the default settings will be for the Annotation and Watermark features on the Output Format tab of the Copy feature. Use the following procedure for configuring the default settings for each of the Watermark options. 1.
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System Settings Background Pattern Select the background pattern to be used for the set numbering (watermark), Text Effect option (on the Output Format tab/Copy feature). Select from eight patterns: wave, circle, stripes, chain, beam, rhombic, sunflower, and fan. Density Select the density for printing the background text (watermark). You can select from three levels: Lighter, Normal, or Darker.
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System Settings Custom Watermarks - 1 through 3 Create your own watermark. Secure Watermark If this option is grayed out on your system, then this option is not available. Secure Watermark Control Select whether or not to set Secure Watermark Detection. Selections are Off or On. Digital Codes Settings Set a Decoding Passcode and a Custom Digital Watermark. Force Secure Watermark Select whether or not to force a Secure Watermark for Copy, Client Print, Print Stored File, Media Print, and Report.
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System Settings Print Universal Unique ID 1. 2. 3. 4. 5. From the Common Settings screen, select Print Universal Unique ID. Select the desired setting for the Print Universal Unique ID feature. Select Save; you are returned to the Secure Watermark screen. Repeat Steps 1-4, if necessary, for other Image Log Control features. Select Close from the Image Log Control screen to return to the Common Settings screen. Print Universal Unique ID Select whether or not to set Print Universal Unique ID.
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System Settings Offset Stacking (Middle Right Tray) Select the default offset stacking option for the finisher tray: • None: If this option is selected, the finishing tray will not offset any output. • Offset per set: If this option is selected, the finishing tray will offset each set of a copy/print job. This option also offsets each job. • Offset per job: If this option is selected, all the sets of a job are delivered on one stack to the output area.
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System Settings Operation of Up/Down Buttons Select whether or not there is a continuous scrolling effect when the scroll buttons are held down. • Disable Fast Scrolling: Scrolling does not occur when the scroll buttons are held down. • Enable Fast Scrolling: Scrolling occurs when the scroll buttons are held down. Data Encryption Tip This is an optional accessory and may be purchased at an additional cost to the customer. For more information, contact the Customer Support Center.
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System Settings Service Rep. Restricted Operation This feature restricts the Service Representative from accessing certain security features and changing the System Administrator settings. Select either On or Off. When On is selected, the machine passcode can be set. Software Download This feature is not supported; however, it may still be accessible. This feature is only for service representative use. Contact the Customer Support Center. Select Disabled as the default setting.
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System Settings Paper Tray Attributes During Loading When a paper tray is removed from the machine and then replaced, selecting Disabled or Enabled determines whether or not the tray change is displayed on the UI. 1. From the Paper Tray Settings select Paper Tray Attributes During Loading. 2. Select one of the following: • Off: If this feature is selected, then the UI does not display the paper tray attributes while you are loading paper in the tray.
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System Settings 2. Select a paper type from the list of items. 3. Select Change Settings. 4. Select the Priority Number from a list of Auto, First through Eighth. Auto Size Detect Standard-sized paper loaded in trays 3, 4, and optional 6 and 7 is automatically detected. Customize Paper Settings Select the features that are displayed about a paper in the Paper Supply screen (Copy feature). 1. From the Paper Tray Settings select Customize Paper Supply screen. 2. Select an item. 3.
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System Settings Paper Type Priority Set the paper type priority sequence for automatic tray selection. This means that a tray containing the appropriate paper is automatically selected by the machine for copying or printing. You can select from a variety of paper types including bond paper, plain paper, recycled paper, and side 2 paper.
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System Settings Preset Buttons Select the default settings for the Preset Buttons including the most commonly used paper tray and magnification percentage. By assigning default values to these buttons, you reduce the number of selections when choosing features for the copy process. 1. From the Copy Service Settings screen, select Preset Buttons. 2. Select the item to be set or changed, then select Change Settings. 3. Select the desired setting for that item. 4.
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System Settings Tip If the default value for the Reduce/Enlarge feature is set to Auto%, then you cannot select the Auto option as the default setting for Paper Supply. Original Type Select the default value for Original Type in the Basic Scanning Tab screen. Select one of the following: Text & Photo, Text, or Photo. Lighten/Darken Select the default value for Lighten/Darken/Contrast (as displayed on the Lighten/Darken feature on the Image Quality screen).
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System Settings Edge Erase - Left Edge Select the default setting for the amount of edge that is erased from the original in the left direction. Edge Erase- Right Edge Select the default setting for the amount of edge that is erased from the original in the right direction. Edge Erase- Side 2 Select the default setting for Independent Shift or Mirror Side 1. Image Shift Select the default setting for Side 1 output. Select from the following options: No Shift or Auto Center.
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System Settings Sample Job Select the default setting for the Sample Job feature on the Job Assembly screen. Select one of the following as your default option. Annotations - Font Size Select Annotation Font Size default. Annotations - Position on Side 2 Select Same as Side 1 or Mirror Side 1 for the default. Annotations - Comment Select Off or On for the default. Annotations - Apply Comment To Select First Page Only, All Pages, or All Pages Except First for the default.
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System Settings Page Number Starting Number Select the default setting for the page number Starting Number. Select a starting page number as your default option. The selection made here appears as the default setting on the Page Number screen (after you select Annotation, Page Number On, Annotation appears on the Output Format tab, Copy feature). Page Numbers - Position Select the default setting for the page number Position. Select a page number position as your default option.
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System Settings Booklet Creation Select the default cover tray. Covers - Default Front Cover Tray Select the desired tray number. Covers - Default Back Cover Select the desired default back cover tray. Separators - Default Separator Tray Select the desired default tray for separators. Copy Control The options here allow you to select the default settings that relate to the copy operation, such as Auto Paper, Original Type, Output Orientation, and many more.
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System Settings Maximum Stored Pages Set the default maximum number of pages stored for a copy original. You can set a number between 1-2000 pages. Auto Paper Off Select the default tray that will be used when the Auto feature (on the Paper Supply, Basic Copying screen) is canceled because the Auto% or the Independent X-Y% feature (on the Reduce/ Enlarge, Basic Copying screen) is selected. Select from Trays 1-4 or optional Trays 6-7.
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System Settings 2. Close the document feeder. 3. Press the Services button on the control panel. By default, pressing the Services button will cause the Copy screen to appear. 4. 5. 6. 7. 8. 9. 10. 11. From the Copy screen, select Output Format > ID Card Copying. Select On. Select Save. Enter the quantity. Press Start to begin scanning side 1. Open the document feeder and turn the ID card over to copy side 2. Close the document feeder. Press Start to begin scanning side 2.
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System Settings Concept topic Bates Stamp - Position Select the desired Bates Stamp position. Annotations - Edit Comment Select Allow or Do Not Allow. Bates Stamp - Edit Prefix 1 through 8 Select Allow or Do Not Allow. Maximum Number of Sets Select 1 through 9999. Reading Order Options Select Hide Reading Order or Show Reading Order. Original Size Defaults Select the original size shown (as displayed on the Original Size option on the Layout Adjustment tab).
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System Settings Inch Size Select from 11 different inch-series sizes. Others If you select this option, you can then select from 14 other sizes. Custom Size If you select this option, you can enter any size. Set the width from 15-432 mm, and the height between 15-297 mm, in 1 mm increments. Reduce/Enlarge Buttons Select the default magnification setting for the Reduce/Enlarge (R/E) Buttons 3, 4, and 5: These three buttons appear in the Reduce/Enlarge column on the Basic Copying tab (Copy feature).
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System Settings Note More detailed settings are available when using CentreWare Internet Services. 1. From the System Settings screen, select Connectivity & Network Setup. 2. Select the item to be set or changed. Port Settings Select the interface by which the machine is connected to the client.
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System Settings • Machine Name • Host Name • Domain Name Proxy Server Settings Select the Proxy Server Settings.
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System Settings Security Settings SSL/TLS Settings IEEE 802.1x Settings IPsec Settings PDF/XPS Signature Settings S/MIME Settings Certificate Revocation Retrieval Settings Other Settings Add Domain Name to User Name Domain Filtering Output Destination for Email Setting the option for Paper Tray Attributes During Loading When a paper tray is removed from the machine and then replaced, selecting Disabled or Enabled determines whether or not the tray change displays on the screen. 1.
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System Settings Note The paper type selections for this feature will vary depending on your machine and your work environment requirements, such as the types of paper you use most frequently. Note The paper type setting takes precedence over the tray priority sequence. If different paper types appear in the same priority sequence, the paper selection is determined by the tray priority sequence. 1. 2. 3. 4. 5. From the Paper Tray Settings screen, select Paper Type Priority.
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System Settings 2. 3. 4. 5. 6. Select SMB Server Setup. Select By Domain Name or By Domain & Server Names/IP Address and press Save. Select an SMB Server. Select Change Settings. In SMB Server Settings, you can set the Domain Name and the Server Name/IP Address. 7. Repeat steps 1 - 6 for any additional servers. Security Settings SSL/TLS Settings If this feature is enabled, data between the machine and networked computers can be encrypted using HTTP.
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System Settings IPSec Settings Use the following procedure to access and change the IPSec Settings: 1. From the Security Settings screen, select IPSec Settings. 2. Select the item to be set or changed, and select Change Settings. 3. Select the desired setting or enter the desired value. 4. Press Save. 5. Press Close to return to the Security Settings screen. IEEE 802.1x Settings Use the following procedure to access and change the IEEE 802.1x Settings: 1.
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System Settings • POP3: Post Office Protocol (or POP) is used to receive e-mail from a mail server. POP3 is a newer version of the protocol, and can be used with or without SMTP. Add Domain Name to User Name The Add Domain Name to User Name feature allows you to add your user name to the associated domain name. For example, if your domain name is: na.xerox.net and your user name is joe, then after applying this feature, the complete name displays as joe.na.xerox.net.
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System Settings Allocate Memory For each interface, you can select the memory capacity for the receiving buffer (temporary storage for data sent from the client). You can change the receiving buffer capacity depending on the pattern of use and purpose. Increasing the receiving buffer capacity may allow a client to be released sooner from an interface. Tip If you change the memory capacity settings, the memory is reset, and therefore data stored in all memory areas is lost.
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System Settings Receiving Buffer - LPD • Off: When Off is selected, the machine will not use spooling. During the LPD print process for one client, data cannot be received over that same interface from a different client. Set a value for the dedicated LPD receiving buffer memory capacity from 1024-2048 KB, in 32 KB increments. • Memory Spool: When selected, the machine will use spooling. The receiving buffer for spooling uses memory.
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System Settings • Hard Disk: When selected, the machine will use spooling. The receiving buffer for spooling uses the hard disk. Receiving Buffer - EtherTalk Set the EtherTalk receiving buffer. Set a value from 1024 to 2048 KB, in 32 KB increments. Receiving Buffer - Port 9100 Set the Port9100 receiving buffer. Set a value from 64 to 1024 KB, in 32 KB increments. Other Settings Make settings relating to the paper used in the machine. 1. Select System Settings and then Print Service Settings. 2.
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System Settings Unregistered Forms When a form specified for printing in a form data file (overlay printing) is not present on the host computer, select whether or not to print the job. If you select Print and the specified form is not present, only the data is printed. This setting is added to the print settings menu when there is a print specification from the host computer. Resume Job After Print Error Select Job Resumes Automatically or Resume by User.
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System Settings Note Even if the stapler feature is enabled, banner sheets are not stapled. Note On a print job from a Macintosh, the document name does not appear on the banner sheet. Note When printing banner sheets, they are counted for metering purposes. Banner Sheet Tray Select the paper tray from which the banner sheets are printed. Select one of the following trays: 1, 2, 3, 4, or optional 6 and 7. Separator Tray Select the paper tray from which separator pages are inserted from.
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System Settings XPS Print Ticket Processing The XPS (XML Paper Specification) Print Ticket feature processes the print ticket information written in XPS documents through the use of the Xerox ContentsBridge Utility. This utility enables printing for users who do not have the corresponding application on their Windows-XP based computer, to open the print job. The Xerox ContentsBridge Utility is a Windows-based software utility used to print files directly to a printer without having to open files.
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System Settings Scan Defaults In Scan Defaults, you select the default values for the scanner feature. When one of the following occurs, the machine returns to its preset scan defaults: • The machine power is switched on, • The machine returns from a power-saving mode, or • The Clear All button is pressed. The settings selected for Scan Defaults are valid after switching off and switching on the machine’s power. 1. From the Scan Mode Settings screen, select Scan Defaults. 2.
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System Settings Note The Optimize PDF for Quick Web View feature allows the user to open and view the first page of a multi-page PDF document within a web browser, while the remainder of the document continues to load in the background. This may increase the overall file size. Quick Web View restructures an Adobe® PDF document for page-at-a-time downloading (byte-serving) from web servers. With page-at-a-time downloading, the web server sends only the requested page, rather than the entire PDF document.
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System Settings Shadow Suppression Select the default value: either Off or On. Original Orientation Select the default value for Original Orientation position of originals when scanning. Select Upright Images or Sideways Images (Top to Left). Resolution Select the default value for Scan Resolution in the Scan Defaults screen. Select one of the following: 200 dpi, 300 dpi, 400 dpi, or 600 dpi.
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System Settings Email Encryption Select Disabled or Enabled. Searchable Text Select Image Only or Searchable. Language of the Original Select either Auto, English, Spanish, or French. Searchable - Text Compression Select Disabled or Enabled (Flate Compression). Scan-to PC Defaults You can select the default protocol that is used for file transfer from FTP, SMB, and SMB (UNC format). 1. Select System Settings > Scan Service Settings > Scan to PC Defaults. 2. Select the item to be set or changed. 3.
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System Settings Original Size Defaults Select the original size shown (as displayed on the Original Size option on the Layout Adjustment tab). Assign an original size to each of the fourteen buttons. If you frequently scan nonstandard size originals, presetting a nonstandard size eliminates the need to enter the original size each time a scan is made. 1. From the Scan Service Settings screen, select Original Size Defaults. 2. Select the item to be set or changed, and select Change Settings. 3.
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System Settings A/B Series Size Select from 10 different A and B series sizes. Inch Size If you select this option, you can then select from 11 different inch-series sizes. Others If you select this option, you can then select from 14 other sizes. Reduce/Enlarge Presets Select the magnification levels as shown in the Preset% option (as displayed on the Reduce/Enlarge feature on the Scan Options screen). Assign any magnification to the Reduce/Enlarge Preset buttons 1-9; you cannot select 100%. 1.
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System Settings 4. Repeat steps for the remaining Other Settings items. 5. From the Other Settings screen, select Close to return to the Service Settings screen. Memory Full Procedure Select either Delete Job or Run Job as the default setting. This default setting appears while scanning an original if there is insufficient hard disk space for the scanner.
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System Settings • Display Scan and Transfer Screens: Show a screen while scanning an original and upon completion of the scan process. • Display Message at End of Transfer Searchable Page Orientation Select Auto Upright Orientation or According to Original Orientation. Print Login Name on PDF Files Select No or Yes. E-mail Service Settings 1. From the System Settings screen, select E-mail Service Settings, then select E-Mail Control. 2.
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System Settings Response to Read Receipts Select whether or not to respond when the machine receives a read receipt request from a client workstation: • Off: Do not respond. • On: Automatically notify that the e-mail has been opened. Read Receipts When an e-mail is sent from the machine, select whether or not a dialog box should open requesting the recipient to return the read status: • Off: The read receipts feature cannot be used. • On: All users are permitted to use the read receipts feature.
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System Settings Allow Casual Users to Edit From Field Select whether or not to Allow Casual Users to Edit From Field: • Yes • No Allow Guest Users to Edit From Field Select whether or not to Allow Guest Users to Edit From Field: • Yes • No Allow to Edit From if Search Found Select whether or not to Allow Edit From if Search Found: • Yes • No Allow to Edit From if Search Failed Select whether or not to Allow Edit From if Search Failed: • Yes • No E-Mail Sending When Search Failed Select whether or not t
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System Settings • No Edit E-Mail Receipts Select whether or not to allow the editing of E-mail receipts: • Yes • No Folder Service Settings In Folder Settings, make the settings for handing documents stored in folders. 1. From the System Settings screen, select Folder Service Settings. 2. Select the item to be set or changed, then select Change Settings. 3. Select the desired setting. 4. Select Save to return to the Folder Settings screen. Send From Folder Select Copy & Print Jobs or Scan & Other Jobs.
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System Settings Job Flow Service Settings In Job Flow Service Settings, make the settings for the Pool Server or Local Machine. 1. From the System Settings screen, select Job Flow Service Settings. 2. Select the item to be set or changed, and select Change Settings. Pool Server Select whether or not to enable the Pool Server. Pool Server Login Method Select Show login screen or Automatically log in. Job Flow Sheet List Default Select Local Machine or Pool Server.
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System Settings 4. Select Reboot Machine. Stored File Settings In Stored File Settings, make the settings for handling of documents stored in mailboxes. 1. From the System Settings screen, select Stored File Settings. 2. Select the item to be set or changed, and select Change Settings. 3. Select the desired setting. 4. Press Save. Expiration Date for Files in Folder In Stored File Settings, make the settings for handling of documents stored in mailboxes. 1.
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System Settings Minimum Passcode Length for Stored Jobs In Stored Document Settings, make the settings for handling of documents stored in mailboxes. 1. From the Stored Document Settings screen, select Minimum Passcode Length for Stored Jobs, and select Change Settings. 2. Set the Minimum Passcode Length for Stored Jobs up to 12 digits.
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System Settings 10-72 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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11 Setup In Setup Menu, you can create mailboxes and job flow, and create and update address book entries (mail scan). From the System Settings screen, select Setup Menu and select the item to be created (or changed). Create Folder Register mailboxes to store copied and scanned documents. A maximum of 500 boxes can be registered. For convenience purposes, you may want to make separate boxes for copied documents and for scanned documents. Use the following procedure for registering mailboxes. 1.
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Setup Check Mailbox Passcode Set the mailbox password. Enter up to 20 numeric digits from 0 through 9. Note The password setting is optional. Delete Files After Retrieval Specify whether or not to enable the feature to delete documents stored in the selected mailbox at a specified time after the storage period has expired. • No: The document is stored. • Yes: After the document is printed or retrieved by an external action, it is automatically deleted.
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Setup When the Delete Folder button is selected This deletes the selected folder. If there are documents in the box, they are all deleted. Tip The deleted documents cannot be retrieved. When deleting a folder with more than 200 stored documents, delete the documents from the folder before deleting the folder. If multiple documents are deleted at once, it may take a while for them to be deleted (depending on size).
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Setup g) Edit/Delete: The Details screen appears. Create New Job Flow Sheet Use the following procedure to create a new job flow. 1. From the Job Flow Sheets screen, select Create. The Create New Job Flow Sheet screen opens. 2. Select the item to be changed and select Change Settings. • Delete Settings: This deletes the setting values of all selected items. • Change Settings: With this you can confirm or change the setting values of the selected items. 3. Select Change Settings.
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Setup • Change Settings: Confirm or change the selected recipients. • File Format: Specify the output file format. • Resend Attempts: Select the number of e-mail resend attempts (1 - 5) and interval (30 - 300 seconds). Transfer via FTP (1) Transfer via FTP (2) • Specify where to store forwarded FTP files. • Address Book: When the server address is registered in the address book, you can specify the address from the address book. The specified address appears in the FTP Transfer screen.
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Setup • • • • Clear: This deletes all information for the selected addresses. Enter Details: You can confirm or change the selected recipients. File Format: Specify the output file format. Resend Attempts: Select the number of e-mail resend attempts (1 - 5) and interval (30 - 300 seconds). Details Use the following procedure to check the content of a job flow and modify/copy/delete the content. 1. Select a job flow, and select Edit/Delete. 2. Check the content. 3. Press the desired button.
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Setup Note If the optional Address Book Extension Kit is installed, you can register a maximum of 999 locations. The address book of Scan to Mailbox displays email addresses, and Network Scanning displays server addresses. 1. From the Setup screen, select Add Address Book Entry. 2. Press the number you want to register. 3. Select the address type, and select Save. 4. When the settings are completed, select Save.
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Setup Given Name Enter the first name of the recipient. There is a limit of 32 characters. Business Phone Enter the phone number. There is a limit of 32 characters. Office The attribute name set as Office is shown as the item name. Input any information as an auxiliary item, but only with a maximum of forty characters. Business Address The attribute name set as Business Address is shown as the item name. Input any information as an auxiliary item, but only with a maximum of sixty characters.
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Setup Example: To save the aaa directory with a specified volume (UNC format) in to the bbb directory (aaa\bbb). User Name When a login name is required to be input by the forwarding destination server, set the login name. For the login name, you can enter a maximum of 32 characters. Password When a password is required to be input by the forwarding destination server, set the password. For the password, you can enter a maximum of 32 characters. Port Number Set the forwarding destination port number.
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Setup 11-10 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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12 Accounting and Authentication / Security Settings Overview of the accounting and authentication features Accounting The Accounting feature provides metering (billing) of the various machine services, including Copy, Scan, and Print. This metering (billing) capability provides proper billing information and/or limits the number of usage for individual users/accounts.
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Accounting and Authentication / Security Settings Authentication The Authentication/Security Settings feature restricts access to services on the machine as Copy, Scan, and Print. In addition, restriction to other services is available, such as Media Print - Text, Send from Folder, and more. Authentication/Security Settings also restricts access to the control panel buttons (Services, Machine Status, and Job Status) and to feature pathways (Print Files from Folder, Retrieve Files from Folder).
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Accounting and Authentication / Security Settings User roles and authorization groups When registering a user on the machine, the specific user role and an authorization group may be selected. This may be done for each user. User roles Three user roles are available: • User: No special authority is given to this user.
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Accounting and Authentication / Security Settings Login to Local Accounts This option manages authentication based on the user information that is registered on the machine. This requires that Authentication / Security Settings > Authentication > Login Type is set to Login to Local Accounts, and that Accounting > Accounting Type is set to Local Accounting.
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Accounting and Authentication / Security Settings Combination of smart card and user ID authentication Authentication is performed by obtaining the user ID card information and validating it against the registered card information on the machine or remote server. Accounting Type categories Accounting Type allows the administrator to enable or disable the Accounting feature and to specify the types of jobs that require account management.
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Accounting and Authentication / Security Settings Authentication > Accounting > Accounting Type Login Type Accounting DisLocal Account- Network Acabled ing counting Xerox Standard Accounting Login to Local Ac- Not available counts Available Available Available Login to Remote Accounts Not available Not available Not available Available Services controlled by the Authentication feature The following tables describe the features that are controlled by the Authentication feature.
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Accounting and Authentication / Security Settings Table 2.
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Accounting and Authentication / Security Settings Table 4.
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Accounting and Authentication / Security Settings 3 The machine stops operation when the user’s account limit reaches the maximum limit set for a feature (copy, scan, print). Table 6.
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Accounting and Authentication / Security Settings Common access card (CAC) authentication The common access card (CAC) authentication is part of a Department of Defense initiative to increase the security of its facilities and critical information through the use of smart identification cards. Eventually all department employees will use CAC cards to gain access to computers, networks, and buildings. In many cases, the department is requesting that same level of authentication at the printer level as well.
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Accounting and Authentication / Security Settings • Omni 3021/3121 • SCM Micro SCR3310 Note Other USB CCID compliant readers may function with the CAC ID system, but have not been validated. Requirements The Common Access Card requires the USB Enablement Kit Software Option. Disabling CAC 1. In CentreWare Internet Services, select Properties > Security > Authentication Configuration. 2. At Login Type, select *No Login Required. 3. Select Apply. 4. Select Reboot Machine.
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Accounting and Authentication / Security Settings Create/View User Accounts Use this feature to create new accounts or to edit or view existing accounts. Accounts may also be deleted as required. With this option, the following options are available: • User ID: Create new user ID or edit an existing one. A maximum of 32 characters is allowed for the user ID. • User Name: If desired, an optional user name may be created. This user name is associated with the user ID.
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Accounting and Authentication / Security Settings Reset User Accounts This feature deletes all registered information for all the registered users simultaneously or resets all the auditron data (such as account limits and total impressions). The following options are available: • All User Accounts: This option deletes all the information registered for each user. It also deletes all data including the maximum number of pages, cumulative number of pages, and printer auditron data.
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Accounting and Authentication / Security Settings Accounting Login Screen Settings Use this feature to configure the various accounting settings including: • Alternative Name for User ID: If required, use this option to change the alias that appears on the login screen. The default alias is UserID. If desired, it can be changed to User Name or Number. The alias can be 1-15 characters in length. This is a global change for the entire machine.
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Accounting and Authentication / Security Settings • System Administrator’s Meter (Copy Jobs) • Accounting Login Screen Settings After selecting the desired feature/option, follow the UI instructions for setting/selecting and saving the desired options. 9. Select Close repeatedly until the main Tools screen is displayed. 10. To exit the administrator mode, press the Log In/Out button on the control panel. The UI displays the Logout screen. 11. Select Logout.
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Accounting and Authentication / Security Settings The User Name screen appears. 13. Using the keypad, enter a User Name of up to 32 characters and select Save. The Account Create/Delete screen is displayed. 14. Select Account Limit. The Account Limit screen displays. 15. Select the Copy, Scan or Print Service button to set account limits. 16. Select Change Account Limit. 17. Enter the maximum number of pages using numeric keypad and select Save. The Account Limit screen displays. 18. Select Feature Access.
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Accounting and Authentication / Security Settings Allow User to Disable Active Settings Use this feature to allow privileged users to temporarily disable certain active settings such as Force Watermark and Universal Unique ID that have been enabled by the system administrator to be applied to all jobs. Select Disable Active Settings to temporarily disable the active settings before running a job. At the end of the job, return to this screen and select Enable Active Settings.
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Accounting and Authentication / Security Settings • Maximum Login Attempts • Passcode Policy After selecting the desired option, follow the UI instructions for setting/selecting and saving the desired options. 11.
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Accounting and Authentication / Security Settings The System Administrator’s Login ID screen is displayed. 8. Select On. 9. Select Keyboard, then in the New System Administrator’s Login ID entry field, type a system administrator ID. 10. Select Save. You must reenter the login ID information a second time. 11. Select Keyboard once more, and in the Re-enter System Administrator’s Login ID field, type the same system administrator ID. 12. Select Save. 13. Select System Administrator’s Passcode. 14.
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Accounting and Authentication / Security Settings Create/View User Accounts Use this feature to create new accounts or to edit or view existing accounts. Accounts may also be deleted as required. With this option, the following options are available: • User ID: Create new user ID or edit an existing one. A maximum of 32 characters is allowed for the user ID. • User Name: If desired, an optional user name may be created. This user name is associated with the user ID.
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Accounting and Authentication / Security Settings Reset User Accounts This feature deletes all registered information for all the registered users simultaneously or resets all the auditron data (such as account limits and total impressions). The following options are available: • All User Accounts: This option deletes all the information registered for each user. It also deletes all data including the maximum number of pages, cumulative number of pages, and printer auditron data.
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Accounting and Authentication / Security Settings Create Authorization Groups Use this feature to give login users authority to use some features that are they are normally restricted from using. The login users may be divided into different authorization groups, and a maximum of twenty groups may be created and registered. Options include: • Group Name: Enter a new or edit an existing group name. A maximum of 32 characters is allowed.
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Accounting and Authentication / Security Settings Note Do not change the setting while a file is stored for the Private Charge Print. Otherwise, you may encounter problems, such as the inability to print. Change the setting after the machine prints all the stored files. • Smart Card Link Mode: Set whether or not to require a passcode for Smart Card authentication. • Smart Card Certificate Verification: Set whether or not to verify the Smart Card Certificate when a user uses the Smart Card.
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Accounting and Authentication / Security Settings 3. Select Authentication/Security Settings > Authentication. 4. Select Create/View User Accounts. 5. From the Create/View User Accounts screen, perform one of the following to select a user account: • To create a new account, select an Available account (one that is not in use), or • To edit a previously created account, select the desired one from the displayed list. 6. Select the Create/Delete button.
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Accounting and Authentication / Security Settings Creating/editing an authorization group 1. Log in as the administrator. 2. Access the Tools tab on the UI. 3. Select Authentication/Security Settings > Authentication > Create Authorization Groups. 4. Select an item from the Group Name area (either an already existing group or a (No Name) group to create a new one). 5. Select Create/Delete. 6. Select the Group Name item. a) Select Change Settings. b) Enter a group name (a new one or edit an existing name).
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Accounting and Authentication / Security Settings Number of Overwrites Select the number of times to overwrite the hard disk data. Select between 1-3 times. After deleting data from the hard disk, the area on the hard disk where the data was stored is overwritten. This prevents unauthorized retrieval or restoration of the previously recorded data. This applies to files and other information stored temporarily by the system.
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Accounting and Authentication / Security Settings The data on the hard disk is deleted. While the data is being deleted, the printer will be offline. The printer will restart when the process is completed. 9. To schedule a recurring time for overwriting the hard disk data, select Scheduled Image Overwrite. Choices include: • • • • Disable Daily Weekly Monthly 10. Select Save. The main Tools tab screen displays. 11. Exit the administrator mode.
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Accounting and Authentication / Security Settings 12-28 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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13 Using CentreWare Internet Services for Accounting and Authentication / Security CentreWare Internet Services enables you to display, configure and change settings of the machine by using a web browser instead of the machine’s control panel. A System Administrator can manage how users access the machine by selecting from similar accounting and authentication accounting that are available through the control panel.
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Using CentreWare Internet Services for Accounting and Authentication / Security 6. Next to Customize User Prompts, select how you want to prompt users for their credentials. 7. Click Reboot Machine. 8. Refresh your browser and navigate back to the Accounting Configuration page. 9. Click Next. 10. To set up an account, next to Account Number, type the number of the account you want to edit (1-1000), and click Edit. 11. Type a User ID and a Name for the new user. Note Each User ID and Name must be unique.
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Using CentreWare Internet Services for Accounting and Authentication / Security To print a report: 1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Report and Reset. 2. Click Generate Report. 3. Click to download link and save the .csv file to your computer. Xerox Standard Accounting Xerox Standard Accounting tracks the number of copy, print, and scan jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce.
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Using CentreWare Internet Services for Accounting and Authentication / Security Creating a Group Account You must create a group account before creating new user accounts. 1. In CentreWare IS, click Properties > Accounting43 > Xerox Standard Accounting > Group Accounts . 2. Under Group Accounts, type an Account ID using up to 12 digits, then type an Account Name using up to 32 alphanumeric characters for the new group account. Note Each Account ID and Account Name must be unique. 3. Click Apply.
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Using CentreWare Internet Services for Accounting and Authentication / Security Maximum Usage Limits Once a user reaches the maximum usage limit set for them, they are no longer able to use that feature until you reset their limit. When they log in to the printer, they are presented with a notification message that their limit has been reached for that feature.
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Using CentreWare Internet Services for Accounting and Authentication / Security Network Accounting (also known as Job Based Accounting) allows you to manage printer usage with detailed cost analysis capabilities. Print, Scan, and Copy jobs are tracked at the printer and stored in a job log. All jobs require authentication of User ID and Account ID, which are logged with the job details in the job log. The user is prompted for accounting information when submitting a job to the printer.
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Using CentreWare Internet Services for Accounting and Authentication / Security 2. Touch Accounting > Accounting / Billing Device Settings. 3. Change the following settings as necessary: • Connect with Account / Billing Device: Touch Connected to enable an accounting or billing device that is connected to the printer. • Account / Billing Device: Touch the type of device. • Track Copy Jobs: Touch Track with Accounting/Billing Device to track copy pages.
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Using CentreWare Internet Services for Accounting and Authentication / Security 2. Select the Xerox printer. 3. Select Accounting from the drop-down menu. 4. Under Accounting System, select Xerox Standard Accounting or Auditron, or Xerox Network Accounting. 5. Select Prompt for Every Job if you want users to type their User ID and Account ID every time they print. 6. Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is typed. 7.
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Using CentreWare Internet Services for Accounting and Authentication / Security can use of the following three protocols to communicate with your authentication server: - Kerberos SMB LDAP • Card Reader: You must purchase and install a magnetic or proximity card reading system, such as Xerox Secure Access. To access the printer, users must swipe a pre-programmed identification card. Authorization Authorization is the process of defining the services and features that users are allowed to access.
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Using CentreWare Internet Services for Accounting and Authentication / Security User Information Before you can define access rights for users, user information must be defined. You can add or edit the printer's internal User Information Database with user information, or you can specify a network database or LDAP server containing user information. Adding User Information to the Local Database 1. In CentreWare Internet Services, click Properties > Security > Authentication Configuration. 2.
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Using CentreWare Internet Services for Accounting and Authentication / Security Network Authentication If you have an LDAP server connected to your network, you can configure the printer to retrieve user information from the LDAP directory when authenticating a user at the control panel. Setting up Network Authentication 1. In CentreWare IS, click Properties > Security > Authentication Configuration. 2. On the Authentication Configuration page, next to Login Type, select Login to Remote Accounts. 3.
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Using CentreWare Internet Services for Accounting and Authentication / Security 3. Type the Domain Name and Server Name/IP Address for each of your servers. 4. Click Apply to accept the changes or Undo to retain the previous settings. Configuring Authentication Server Settings for LDAP 1. In CentreWare IS, click Properties > Connectivity > Protocols > LDAP > LDAP Authentication. 2. Next to Authentication Method select Direct Authentication, or Authentication of User Attributes.
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Using CentreWare Internet Services for Accounting and Authentication / Security 4. Select Enabled next to Non-account Print to allow users without accounts to access the printer. 5. Click Apply, then click Reboot Machine. 6. After the printer restarts, refresh your browser and navigate back to the Authentication Configuration > Step 1of 2 page, and click Next at the bottom of the page. 7. Next to Authentication System, click Configure. 8.
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Using CentreWare Internet Services for Accounting and Authentication / Security Enable SmartCard Settings 1. At the printer control panel, press the Machine Status button and touch the Machine Information tab. 2. Touch Authentication / Security Settings > Authentication > User Details Setup > Use of SmartCard. 3. Touch Change Settings. 4. Touch Enabled. 5. Under Jobs Validated by Card select Copy, Print, or Scan, and touch Save. Configure SmartCard Link Mode Settings 1.
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Using CentreWare Internet Services for Accounting and Authentication / Security b) Click Next. c) Under Device Default State Configuration, next to Device Access, click Configure. d) Select Locked to require authentication for all services at the control panel (Services Pathway), Job Status button (Job Status Pathway), or the Machine Status button (Machine Status Pathway). e) Click Apply to accept the changes or Undo to retain the previous settings.
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Using CentreWare Internet Services for Accounting and Authentication / Security 2. In the Accounting Administrator Access field, type the name of the group, defined in the LDAP server database, that you want to use to grant accounting administrator access to the printer. 3. Click Apply. Device Access Setup Note Device Access setup requires that Authentication is enabled and Tools and Feature Access are configured to require users to log in before they can access pathways. 1.
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Using CentreWare Internet Services for Accounting and Authentication / Security • Create a request to have a certificate authority, or a server functioning as a certificate authority sign a certificate and then upload the certificate to the printer. An example of a server functioning as a CA is Windows Server running Certificate Services. • Install a certificate created by a trusted intermediate or root CA.
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Using CentreWare Internet Services for Accounting and Authentication / Security Note The signed certificate must match the CSR created by the printer. Managing Certificates To see information about the certificates installed on the printer, or specify the certificate to use for S/MIME, SSL, and IPSEC: 1. In CentreWare IS, click Properties > Security > Certificate Management. 2. Select a certificate Category, Certificate Purpose, and Certificate Order. 3. Click Display the list. 4.
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Using CentreWare Internet Services for Accounting and Authentication / Security Secure HTTP and SSL/TLS You can encrypt all data sent over HTTP by establishing an encrypted SSL connection. You can enable SSL encryption for the following services: • • • • • • Configuring the printer in CentreWare IS Printing from CentreWare IS Printing using IPP Managing scan templates Network scanning Network accounting Before you begin: • Install a digital certificate.
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Using CentreWare Internet Services for Accounting and Authentication / Security IPsec Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol communications by authenticating and encrypting each IP data packet.
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Using CentreWare Internet Services for Accounting and Authentication / Security 802.1X 802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method for port-based network access control or authentication. In an 802.1X secured network, the printer must be authenticated by a central authority, typically a RADIUS server, before it can access the physical network. You can enable and configure the printer to be used in an 802.1X secured network.
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Using CentreWare Internet Services for Accounting and Authentication / Security 11. Click Reboot Machine. You can now select EAP-TLS as the 802.1X authentication method. FIPS140-2 Data Encryption All data stored on and transmitted by the printer is encrypted. Some services and protocols, such as SMB, NetWare, SNMPv3, and the PDF Direct Print service do not use an encryption method that complies with government standard FIPS140-2.
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Using CentreWare Internet Services for Accounting and Authentication / Security Audit Log When the Audit Log feature is enabled, the printer begins recording events that happen on the printer. You can download the Audit Log as a tab-delimited text file, and review it to find security breaches and assess the printer's security. Enabling Audit Log Note Secure HTTP (SSL) must be enabled before you can enable Audit Log. 1. In CentreWare IS, click Properties > Security > Audit Log. 2.
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Using CentreWare Internet Services for Accounting and Authentication / Security - Started normally (warm boot) Shutdown requested Image Overwriting started • Completion Status: The status of the event. • Optionally Logged Items: Other information recorded when the event occurs, such as log in and authentication access method. PDF and XPS Signatures You can add a digital signature to PDF or XPS documents that are created by the printer scan feature.
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Using CentreWare Internet Services for Accounting and Authentication / Security 5. Next to Restrict User to Edit Address Book, select No Restriction, or Always Apply Restriction. 6. Next to Allow User to Disable Active Settings, select Allow or Do Not Allow. 7. Click Apply to accept the changes or Undo to retain the previous settings. Restricting Access to Job Information You can control how job information is displayed at the control panel when users press the Job Status button.
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Using CentreWare Internet Services for Accounting and Authentication / Security 13-26 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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14 Problem Solving SMB This section describes the troubleshooting, notes and restrictions when using SMB. Troubleshooting The possible causes, check points, and remedies for problems when using SMB are as follows: When you cannot communicate with the printer Cause Check point Remedy The computer and the ma- From Windows Start, Search and chine are using different while searching for other computers, protocols. Windows cannot find Network Computer or the copier/printer.
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Problem Solving When you cannot print Cause Check point Remedy The machine is processing a request from a different computer. (Only when the machine is set to the Non-Spool mode) Confirm the machine is processing a print job. (A write error dialog should be displayed to indicate that there is no room for the print queue available.) Wait until the machine finishes processing the print job, or change the machine setting to Spool mode.
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Problem Solving Symptom Remedy CentreWare Internet Connect- Is the machine working properly? ing with Services is impossible. Check if the machine is powered on. Is CentreWare Internet Service activated? Print out the Printer Settings List to confirm. Is the Internet address correctly entered? Confirm the Internet address again. If the problem persists, enter an IP address to make a connection. Is a proxy server being used? Depending on the proxy server, connections may not be possible.
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Problem Solving When retrieving documents from mailbox • When Delete/Save Documents is set to Save, the same document can be accessed by multiple clients. • When Delete/Save Documents is set to Delete, only one client can access any given document. The document which is being saved or imported by a client cannot be seen by other clients. In both cases, documents can be added to a mailbox while it is accessed.
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Index 100Base-TX 2-2 10Base-T 2-2 A Additional Port Number 3-13 Address Book (system settings) 11-7 Administration Mode 3-13 Allocate Memory (system settings) 10-52 Audio Tones 10-7 Auto Job Promotion (System Settings) 10-29 Auto Paper Off (system settings) 10-41 Auto Print Error 3-18 Automatic Master Mode 3-5 Automatic Reply to Send Status Mail 3-18 DHCP 3-7 DHCP/Autonet 3-7 DNS 3-7 Document Expiry Time (system settings) 10-70 Document Retrieved By Client(system settings) 10-68 Domain name 4-4 E E-mail
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Index K Keyboard Input Restrictions (system settings) 10-30 L LPD 2-1, 3-8 LPD port 2-2, 3-2, 4-4 LPD Port 3-14 M Machine Clock/Timers 102 Assigning the Screen/Button Settings 10-11 Setting the Audio Tones 10-8 Setting the Machine Clock/Timers 10-3 Mail address 4-4 Mail exchange restriction 3-18 Maintenance 10-20 Maximum Session 3-5 Maximum Session Number 3-15 Maximum Stored Pages (system settings) 10-41 Microsoft Networks 2-3 N Network Scanner Utility 2 7-1 NTP Time Synchronization (system settings) 10
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Index T U TBCP Filter 3-8 TCP/IP 2-1, 3-6 Text Effect (Background Pattern for Set Numbering) 10-26 Text Effect (system settings) 10-25 TIFF Format (system settings) 10-64 Time-Out 3-13, 3-15 Transport Protocol - Frame Type 3-5 Tree Name 3-6 Unicode Support 3-5 Use DNS 3-13 W Web browser 3-1 Workgroup Name 3-5 Z Zone Name 3-4 Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide iii
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Index iv Xerox® D95/D110/D125/D136 Copier/Printer System Administration Guide
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