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Contents 1 Copy Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6 Fax from PC Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Faxing from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Fax from PC Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
11 Internet Fax Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
15 Machine and Job Status Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188 Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 Machine Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Copy 1 This chapter includes: • Introduction on page 8 • Copy Options on page 9 • Image Quality on page 15 • Layout Adjustment on page 17 • Output Format on page 20 • Job Assembly on page 28 • Log In/Out on page 31 ColorQube 9301/9302/9303 Multifunction Printer User Guide 7
Introduction Introduction This guide describes the copying features of the printer, including options for Output Color, Reduce/Enlarge, 2-Sided Copying, Layout Adjustment, Image Quality, Output Format, Job Assembly, and other copy functions. Copy is a standard feature and is selected by pressing the Services Home button and touching Copy. When Copy is selected, the printer scans the originals and stores the images. It then prints the images, based on the selections made.
Copy Options Copy Options The Copy tab includes basic copying selections such as Output Color, Reduce / Enlarge, Paper Supply, 2-Sided Copying, and Copy Output. 1 Output Color The Output Color options include selections to automatically detect and match the color of your original or produce monotone, full color, or a single color output from your original automatically. Touch More to access the following options: • Auto Detect selects output that matches your original.
Copy Options Independent % This selection enables you to set different reduction or enlargement ratios for the X (width) and the Y (height) of the image. This produces a distorted copy of the original. • Select the resize button and use the numeric keypad or the arrow buttons to enter the Width - X% and Length - Y% ratios required. • Use the Presets (X-Y%) buttons to select 100%/100%, Auto Independent X-Y% or commonly used ratios set up by your administrator.
Copy Options Copy Output The most commonly used Copy Output options are selected directly from the Copy tab. The options available are dependent on the finishing device and kits installed. Refer to Finishing Devices on page 13. • Collated sorts the copies into sets 1,2,3 1,2,3 1,2,3. • 1 Staple (Portrait) staples in one of the short edge corners, depending on how the originals are loaded. • 1 Staple (Landscape) staples in one of the long edge corners, depending on how the originals are loaded.
Copy Options To achieve some of the staple options, load the copy paper as shown: Paper Size and Orientation Output Required A4, 8.5 x 11 in. LEF LEF A4, 8.5 x 11 in. Single Staple Top Left A4, 8.5 x 11 in. SEF SEF A4, 8.5 x 11 in. Single Staple Top Left A4, 8.5 x 11 in. SEF SEF A4, 8.5 x 11 in. Single Staple Bottom Left Original Orientation Output Tray Orientation Note: For some selections, the printer rotates the image. If you are unable to staple, ensure that Image Rotation is On in Tools.
Copy Options Finishing Devices Your printer is equipped with one of the following finishing devices: 4 5 1 6 2 1 2 3 High Volume Finisher: The High Volume Finisher has a comprehensive range of finishing options. It collates, offsets, stacks, and staples your output. The top tray can receive up to 250 sheets of paper and the stacker tray up to 3000 sheets of paper. This finisher can be fitted with the optional 2, 3 or 4 Hole-Punch kit and the Tray 6 (Post Process Inserter) kit.
Copy Options Convenience Stapler This optional device is used to manually staple documents. Documents can be stapled straight or at an angle. The Convenience Stapler can staple 2 sheets of 64 g/m² (18 lb) through 50 sheets of 80 g/m² (20 lb). The Staple Cartridge holds 5000 staples. • To use the Convenience Stapler, hold your documents face up and slide the corner to staple into the stapler. During stapling, the indicator light on the top of the stapler is lit.
Image Quality Image Quality This section describes how to enhance the quality of the output and available options. Options enable you to set the type of original; adjust the lightness, darkness, contrast, and sharpness of the image; and customize the settings for color output. Original Type Use this option to define the type of the original being copied. Making the correct selection enhances the quality of the output.
Image Quality Image Enhancement Image Enhancement provides options for improving the quality of the output by reducing the background or adjusting the contrast. The options are: • Background Suppression enhances originals that have colored backgrounds by reducing or eliminating the background on the output copy. This option is useful when the original is on colored paper. • Select Auto Suppression to suppress the unwanted background automatically.
Layout Adjustment Layout Adjustment Using the Layout Adjustment features, you can change the appearance of the output image. This includes shifting the image, producing a mirror image, deleting an area from any or all of the edges of the original, and copying from book originals. Original Orientation Use to specify the orientation of the originals being scanned. The options are: • Portrait Originals refer to the image orientation on the original documents.
Layout Adjustment Book Copying CAUTION: Do not close the automatic document feeder when scanning bound originals. This feature enables you to specify page or pages of a book are scanned. The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass. The printer identifies the size of the original during scanning.
Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of the document. For example, you can remove the marks caused by punched holes or staples in the original. Note: The printer applies an automatic edge deletion to all the printed output. The options are: • All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased, 0–50 mm (0–2 in.).
Output Format Output Format The Output options allow you to manipulate the copied images and enhance the appearance and style of the copy jobs. For example, you can add covers or annotations, create booklets, combine several images onto one page, and interleave transparencies. Booklet Creation Booklet Creation enables the production of booklets from 1-sided or 2-sided originals.
Output Format 7. Select OK to confirm the selections and run the job. Note: The default reading order of the booklet is from the left page to the right page. If a different reading order is required, the system administrator can use Tools to display a reading order option. Refer to Administration and Accounting on page 195 for more information. Special Pages The Special Pages feature controls how you add special pages such as covers and inserts to the copy job.
Output Format 5. Select Printing Option from the drop-down menu for each of the covers required: • Blank Cover is used if no printing is required. • Print on Side 1 is used to print the first or last page of the document onto side 1 of the front or back cover sheet. • Print on Side 2 is used to print the first or last page of the document onto side 2 of the front or back cover sheet.
Output Format 2. 3. 4. If required, load special paper into another paper tray ensuring that it is in the same orientation as the paper you are using for the body of the copies. If using Tab Stock for the inserts, refer to Paper and Media on page 169 for information about loading tabs. Update the Paper Settings screen and Confirm the selections. Select the Output Format tab, the Special Pages button, and then Inserts.
Output Format Annotations The Annotations feature enables you to automatically add a comment, page number, date, or Bates Stamp to the copy output. You can select any or all of these annotation options and specify where these should appear on the copy output. You can also select the appearance of the annotations, such as the font size and font color. The options are: • Page Numbers to automatically print the page number at a specified position on the page. Page numbers are automatically increased by one.
Output Format 4. 5. 6. 7. 8. 9. Specify if you want the comment to appear on All Pages, All Pages Except First, or First Page Only. Use the scroll bar to browse the list of available comments, and select the comment you require. To add a new comment to the list, highlight an empty entry and use the keyboard to type up to 50 alpha-numeric characters. To edit an existing comment, highlight the comment in the list and select the Edit button.
Output Format Format and Style Once you have programed the required Annotations, use the following instructions to select the required format and style: 1. Select the Output Format tab, the Annotations button, and then Format & Style. 2. Specify the appearance of annotated text: • Opaque: The annotated text is placed on the copy output with a white border. No copy text is visible under the annotated text.
Output Format • Pages per Slide: Individual images reduced to fit onto one sheet of paper. • Repeat Image: Multiple copies of the same image reduced to fit onto one sheet of paper. The actual number of rows and columns available is limited by the minimum reduction value (25%) and the selected paper output. Note: Some features cannot be used with the Page Layout feature and will be grayed out on the touch screen.
Job Assembly Job Assembly Use the Job Assembly options to program a job that requires individual selections for specific pages or sections, produce Sample Set before printing the whole job or for storing and retrieving frequently run programs. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages.
Job Assembly 4. 5. Type the total quantity required and press the Start button. One copy set of the job, the Sample Set, is printed. The Job Progress screen is displayed, and the job is held in Job List. If the Sample Set is acceptable, select Release. The programed number of sets will be produced. If the Sample Set is unacceptable, select Delete and Delete Job to confirm. The job will be deleted from the list.
Job Assembly 4. 5. 30 Modify the selections, as required for this job. These additional modifications are not saved with the saved settings. Load the originals and press the Start button.
Log In/Out Log In/Out If Authentication or Accounting has been enabled on the printer, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in, press the Log In/Out button on the control panel. Pressing a locked service prompts you to type your user name and password. * 2. Use the keyboard to type your user name and then touch Next. 3. Use the keyboard to type your password and then touch Done. 4.
Log In/Out 32 ColorQube 9301/9302/9303 Multifunction Printer User Guide
ID Card Copy 2 This chapter includes: • Introduction on page 34 • ID Card Copy Options on page 35 • Image Quality on page 37 ColorQube 9301/9302/9303 Multifunction Printer User Guide 33
Introduction Introduction ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass, and the first side is scanned. When prompted, the card is turned over and the other side is scanned. You can also set different image quality settings for side 1 and side 2.
ID Card Copy Options ID Card Copy Options The ID Card Copy tab includes basic options such as Output Color, Reduce/Enlarge, Paper Supply, and Copy Output. 1 You can copy both sides of an ID card or small document onto one side of paper. Each side is copied using the same location on the document glass. The printer stores both sides and prints them side by side on paper. To copy an ID Card: 1. Lift the automatic document feeder.
ID Card Copy Options Reduce/Enlarge A variety of options are available on the printer to enable you to reduce or enlarge the output from the original. This includes selecting a specific ratio, either proportionately or independently, and choosing from a selection of pre-defined, preset buttons. For convenience, easy access to ratio selection can be found on the ID Card Copy tab in the Reduce / Enlarge area.
Image Quality Image Quality The Image Quality tab includes Image Quality options for Side 1 and Side 2. Each option is described in detail. Image Quality Side 1 and Side 2 This section describes how to enhance the quality of the output and the options available. These options enable you to set the type of the original; adjust the lightness, darkness, contrast, and sharpness of the image; and also to customize the settings for color output.
Image Quality 8. 9. 10. 11. Turn over the document and position it in the upper left corner of the document glass. To lighten or darken the image for side 2, adjust the slider up or down. Press the Start button. Lift the document cover and remove the ID card or document. Background Suppression Background Suppression enhances originals that have colored backgrounds, by reducing or eliminating the background on the output copy. This option is useful when the original is on colored paper.
3 Print From This chapter includes: • Introduction on page 40 • Using Print From on page 41 • Saving Jobs for use with Print From on page 43 • Log In/Out on page 46 ColorQube 9301/9302/9303 Multifunction Printer User Guide 39
Introduction Introduction Print From is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then touching the Print From option. Print From enables you to print jobs, have been stored on the printer or on a USB Flash Drive. Jobs can be stored on the printer by using the Print Driver or CentreWare Internet Services Print Submission. Stored jobs are placed in a folder on the printer. Stored jobs can be recalled and printed multiple times, as required.
Using Print From Using Print From The Print From service can be used to print saved jobs have been stored on the printer, or PDF, TIFF, JPEG, XPS and other print ready files have been stored on a USB Flash drive. Jobs stored on the printer can also be printed using CentreWare Internet Services. Using the Printer 1. 2. 3. 4. 5. 6. 7. 8. Press the Clear All (AC) button twice and then Confirm to cancel any previous screen programing selections.
Using Print From 2. 3. In the URL field, type http:// followed by the IP Address of the printer. For example: If the IP Address is 192.168.100.100, type the following into the URL field: http://192.168.100.100. Press Enter to view the Home page. The CentreWare Internet Services options for your printer are displayed. Note: To find out the IP address of your printer, print a Configuration Report. Refer to Machine and Job Status on page 185. 4. 5. 6. 7. 8. 9. 42 Touch Jobs.
Saving Jobs for use with Print From Saving Jobs for use with Print From Saved jobs stored on the printer can be accessed and printed using the Print From service. Saved Jobs are created using the Print Driver or CentreWare Internet Services. Job folders can be set up by the system administrator by using CentreWare Internet Services and can be managed by the users. Refer to Managing Saved Jobs on page 44. Submitted print jobs can only be saved to Default Public Folder.
Saving Jobs for use with Print From 3. Press Enter to view the Home page. The CentreWare Internet Services options for your printer are displayed. Note: To find out the IP address of your printer, print a Configuration Report. Refer to Machine and Job Status on page 185. 4. 5. 6. 7. Touch Print to access the Job Submission options. Enter the file name of the job requiring saving, or use the Browse option to locate the file. Touch the Job Type drop-down menu and touch Save Job for Reprint.
Saving Jobs for use with Print From • 8. The Read Only folder is created by the system administrator or a user as a Read Only Public folder. Any user can print from the folder but documents cannot be deleted or modified. • The Private folder is created by a user only when the printer is in Authentication mode. The User marks the folder as Private and the folder is only visible to the Owner and the system administrator. When you have selected the appropriate Permissions, touch Apply.
Log In/Out Log In/Out If Authentication or Accounting has been enabled on the printer, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in, press the Log In/Out button on the control panel. Pressing a locked service will also prompt you to type your user name and password. * 2. Use the keyboard to type your user name, and then touch Next. 3.
4 Scan To This chapter includes: • Introduction on page 48 • Scan To Using the Printer Address Book on page 49 • Scan To Using Favorites on page 50 ColorQube 9301/9302/9303 Multifunction Printer User Guide 47
Introduction Introduction The Scanning feature provides several methods for scanning and storing an original document. The scanning procedure using your printer differs from that of desktop scanners. The printer is connected typically to a network then to a single computer, so you select a destination for the scanned image at the printer. Workflow Scanning enables the creation of an electronic image file by scanning an original hard copy document.
Scan To Using the Printer Address Book Scan To Using the Printer Address Book If individual names and other details have been saved in the Address Book, they can be accessed using the Address Book button. 1. Touch the Address Book button. A list of often used individuals, which are called Favorites in the Address Book, is displayed. You can add, delete, or edit fields in the Address Book if the system administrator allows users to edit it.
Scan To Using Favorites Scan To Using Favorites 1. 2. 3. 4. 50 The Scan To Favorites option must be enabled and set up by the system administrator. If frequently used individual names and other details have been grouped as Favorites within the address book, they can be accessed using the Favorites button. Touch the Favorites button. A list of individual names used often from the Address Book, which are called Favorites, is displayed. Touch the required recipient in Favorites.
Fax 5 This chapter includes: • Introduction on page 52 • Dialing Options on page 53 • Fax on page 56 • Image Quality on page 58 • Layout Adjustment on page 59 • Fax Options on page 61 • Job Assembly on page 67 • Log In/Out on page 68 ColorQube 9301/9302/9303 Multifunction Printer User Guide 51
Introduction Introduction Fax is an optional feature that can be installed on your printer. If installed, it can be accessed by pressing the Services Home button, then touching Fax. Using Fax enables you to scan the documents and send them to most types of fax machines that are connected to the telephone network. The printer is connected directly to a telephone line and, therefore, gives you direct control over the fax transmissions.
Dialing Options Dialing Options The dialing options enable you to type the destination fax number or numbers. Touch the appropriate dialing option for the fax job. To access Dialing Options, Press the Services Home button, and then touch Fax. Manual Dialing 1. 2. 3. Touch the fax number field and type the fax number required by using the numeric keypad. If special characters are required, use the Dialing Characters option to type the number plus additional dialing characters.
Dialing Options 3. 4. If more than one fax line is available, the following characters are also available: • Line 1 [<1>] selects line 1 to dial the number. Using the line selection identifier temporarily overwrites the fax settings and is for the current job only. • Line 2 [<2>] selects line 2 to dial the number. Using the line selection identifier temporarily overwrites the fax settings and is for the current job only.
Dialing Options If numbers have been designated as Favorites, they can be accessed using the Favorites option. 1. Touch Favorites. A list of individuals and group added in the Favorites is displayed. 2. Touch the required recipient, and touch OK. The number is added to the recipients list and return to the fax options screen. Continue adding recipients as required. The fax is sent to all the numbers in the Recipients list.
Fax Fax These Fax options provide access to fax features, are required for programing basic fax jobs. To access the Fax options, press the Services Home button and then touch Fax. The Fax tab is displayed. 2-Sided Scanning The 2-sided Scanning option allows you to set if one or two sides of the original document are scanned. The options are: • 1-Sided is used if the original documents are 1-sided. • 2-Sided is used if the original documents are 2-sided.
Fax Cover Sheet The Cover Sheet feature attaches a cover sheet to the document being transmitted. This feature replaces the routine of manually sending a cover sheet each time you send a document. The Cover Sheet includes the following information: • To: The recipient’s name, as can be typed at the printer. • From: The sender’s name, as typed at the printer. • Comment: The comment, as specified, from the comment list. • Start Time: The date and time of the fax transmission.
Image Quality Image Quality The Image Quality options provide access to the features, enhance the image quality or output quality. To access the Image Quality options, press the Services Home button, touch Fax, and touch the Image Quality tab. Image Options Use Image Options to change the appearance of the output image. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of the faxed document. To access the Layout Adjustment options, press the Services Home button, touch Fax, and touch the Layout Adjustment tab. Original Size Touch Original Size to type the size of the document when scanning from the document glass or the document feeder.
Layout Adjustment Book Faxing CAUTION: Do not close the automatic document feeder when scanning bound originals. Touch Book Faxing to specify page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass. The printer will identify the size of the original during scanning.
Fax Options Fax Options The Fax Options allow you to specify how the fax document is transmitted, how it is printed at the receiving fax machine, and how to print confirmation report after performing these tasks. To access the Fax Options, press the Services Home button, touch Fax, and touch the Fax Options tab. Confirmation Report Touch Confirmation Report to print a broadcast report to identify the success or failure of a fax job. The options displayed depend on the settings enabled in Tools.
Fax Options Forced (4800 bps) • • Used in areas of low quality communication, when experiencing telephone noise or when fax connections are susceptible to errors. Forced 4,800 bps is a slower transmission rate but is less susceptible to errors. In some regional areas, the use of Forced 4,800 bps is restricted. Touch OK to save the selections and exit. Delay Send Touch Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted.
Fax Options The mailbox passcode ensures that the fax documents held in the mailbox are secure and can only be accessed by an authorized user. The passcode is a 4-digit number. If the mailbox has been set up with a passcode of 0000, then any combination of numbers, including no numbers, can be typed as the passcode to gain access to the mailbox. Touch Mailboxes. The options are: Send to Remote Mailbox This feature enables you to send a fax directly to an private mailbox on a remote machine.
Fax Options Delete Local Mailbox Documents All the faxes stored in your mailbox can be deleted. Local Mailbox Documents are faxes you have stored ready for Polling and faxes that you have received in your mailbox. 1. Touch Delete Local Mailbox Documents. 2. Type the Mailbox Number, in the range 001–200. 3. Type the Mailbox Passcode. 4. Touch Delete All Documents to delete the contents of the mailbox. A confirmation screen is displayed, touch Delete All or Cancel.
Fax Options Print All Stored Documents Documents stored in the memory for local polling can be printed. Touch Print All Stored Documents to print all the documents stored in the memory. Touch OK to save the selections and exit. Delete All Stored Documents Documents stored in the memory for local polling can be deleted. Touch Delete All Stored Documents to delete all the documents stored in the memory. A confirmation screen is displayed; touch Delete All or Cancel. Touch OK to save the selections and exit.
Fax Options Poll a Remote Mailbox The Poll Remote Mailbox feature allows you to call a, mailbox that is set up on a remote fax machine. The call locates and retrieves faxes stored within the Polled mailbox. 1. Touch Remote Mailbox. 2. Type the fax number of the printer being polled. Use the Dialing Characters option to type the number if special characters are required. Refer to Dialing Characters on page 53. 3. Type Mailbox Number, in the range 001–200. 4. Type 4-digit Mailbox Passcode. 5.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs that have different originals or programing requirements within a job. To access Job Assembly options, press the Services Home button, touch Fax, and touch the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can touch the appropriate settings to apply to individual pages or segments of a completed job.
Log In/Out Log In/Out If Authentication or Accounting has been enabled on the printer, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in, press the Log In/Out button on the control panel. Pressing a locked service prompts you to type your user name and password. * 2. Use the keyboard to type your user name, and then touch Next. 3. Use the keyboard to type your password, and then touch Done. 4.
Fax from PC 6 This chapter includes: • Introduction on page 70 • Faxing from a PC on page 71 • Fax from PC Options on page 72 ColorQube 9301/9302/9303 Multifunction Printer User Guide 69
Introduction Introduction The Fax from PC service on ColorQube 9301/9302/9303 Multifunction Printer print driver enables you to send a fax to any fax machine over the telephone network from your computer or workstation. The main advantage of this feature is that you do not have to print your document before you send it as a fax and you can accomplish the complete task without leaving your workstation.
Faxing from a PC Faxing from a PC To fax your job, the fax option must be installed on your printer and fax must be enabled on the Installable Options screen. 1. Select or create a document on your computer. 2. With the document open in your application, select Print from the Quick Access menu to display the Print options. 3. Select the correct print driver from the drop-down list corresponding to Name and then click Properties. 4. Select Fax as the Job Type on the Properties screen of the print driver.
Fax from PC Options Fax from PC Options Recipients Use the Recipients option to type a recipient or group of recipients for your fax. 1. Select Fax as the Job Type on the Properties screen of the print driver. The Fax screen will open. The Recipients tab is the default tab. 2. To add a recipient, click the Add Recipient button. 3. Type the following information for the recipient: • Name • Fax Number • Organization • Telephone Number • Email Address • Mailbox 4. Select OK.
Fax from PC Options Information The Information tab is selected by default: • Type the details of the sender to be included on the cover sheet: • Sender Name • Sender Organization • Sender Email Address • Sender Telephone Number • Sender Fax Number • From the Recipients drop-down list: • Select Show Recipient to print the names of the recipients on the cover sheet. • Select Hide Recipients if you do not want the recipient names to be printed on the cover sheet.
Fax from PC Options Send Speed You can choose one of the three transmission speeds. The options in the Send Speed drop-down list are: • G3 (Automatic): This is the fastest transmission rate and is the default setting. This rate minimizes transmission errors by using Error Correction Mode (ECM). The initial transmission speed is 33,600 bits per second (bps). • G3 (14.4Kbps): This speed option selects the transmission rate, based on the maximum capabilities of the receiving fax machine.
Email 7 This chapter includes: • Introduction on page 76 • Email on page 77 • Advanced Settings on page 81 • Layout Adjustment on page 83 • Email Options on page 85 • Job Assembly on page 87 • Log In/Out on page 88 ColorQube 9301/9302/9303 Multifunction Printer User Guide 75
Introduction Introduction Email is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button and touching Email. Email first enables the creation of an electronic image file by scanning a hard copy document. The scanned image is then mailed to the specified email recipient or recipients over the Internet or intranet. Using the Email feature allows you to add and remove recipients and edit the subject line of the email message.
Email Email These Email options provide access to features that are required for programing basic email jobs. Details such as To (the recipient), Cc (copy to), and Subject are specified here. New Recipient Use this option to type details of all the recipients of the email message. To type the recipient details: 1. Touch New Recipient. 2. Touch To:, Cc:, or Bcc: to type the recipient name by using the drop-down menu on the left of the email address box. 3.
Email 6. 7. 8. 9. Touch the required name; and by using the drop-down menu, add the recipient to the list. After selecting all the recipients, touch Close to exit the Address Book window. To find out more information about an address in the Address Book, touch the address and then touch Details. Full details of the email address owner are displayed. Touch Close to exit the Details window. From To type or edit the sender’s name: 1. Touch From. Note: This option may not be available. 2. 3.
Email • • Grayscale to use gray scales instead of color. Color to select the color output from your original. 2-Sided Scanning The 2-Sided Scanning option allows you to set if one or two sides of your original document are scanned. The options are: • 1-Sided is used if original documents are 1-sided. • 2-Sided is used if original documents are 2-sided. Use the automatic document feeder to scan the originals with this option. • 2-Sided, Rotate Side 2 is used if the original opens up like a calendar.
Email File Name This feature enables you to name the file that is sent by Email. • Using the touch screen keyboard, type the file name. • Up to 40 alphanumeric characters can be typed. • To delete a character, use entry. • Touch or backspace in the keyboard to delete it, or to delete the entire to access additional language keyboards. Touch OK to save your selection and exit.
Advanced Settings Advanced Settings The Advanced Settings provide access to the features that enhance the image quality or output quality. To access Advanced Settings, press Services Home, touch the Email tab, and then touch the Advanced Settings tab. Image Options Image Options is used to change the appearance of the output image. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images.
Advanced Settings • • • • Archival - Small File Size is the best for standard business documents that are stored electronically for record-keeping purposes. This setting results in the smallest file sizes and normal image quality. OCR is best for documents that need to be processed by Optical Character Recognition (OCR) software. This setting results in large file sizes and the best image quality. High Quality Printing is best for business documents containing detailed graphics and photos.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output. To access the Layout Adjustment options, press Services Home, touch the Email tab, and then touch the Layout Adjustment tab. Original Orientation Allows you to specify the orientation of the originals being scanned. The options are: • Portrait Originals refers to the image orientation on the original documents.
Layout Adjustment • • All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased, 0–50 mm (0–2 in.). All marks or defects within the measurement set are deleted. Individual Edges enables an individual amount to be erased from each of the edges. Use the arrow buttons to adjust the amount for each edge, 0–50 mm (0–2 in.). Touch OK to save your selection and exit.
Email Options Email Options Email Options allows you to temporarily change the format of the email image file, set a Reply To address, and add a brief message. To access Email Options, press Services Home, touch the Email tab, and then the Email Options tab. File Format File Format determines the type of file created. You can select the file format you wish to use for your scanned image.
Email Options Message This option is used to type a message for the email. The message is the text contained within the email message and not the subject line. • Using the touch screen keyboard, type the required message. • Up to 50 alphanumeric characters can be typed. • • To delete a character, use entry. or backspace in the keyboard to delete it, or to delete the entire to access additional language keyboards. • Touch Touch OK to save your selection and exit.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs that have different originals or programming requirements within a job. To access the Job Assembly options, press the Services Home button, touch the Email tab, and then touch the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
Log In/Out Log In/Out If Authentication or Accounting has been enabled on the printer, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in, press the Log In/Out button on the control panel. Pressing a locked service will also prompt you to type your user name and password. * 2. Use the keyboard to type your user name and then touch Next. 3.
Server Fax 8 This chapter includes: • Introduction on page 90 • Dialing Options on page 91 • Server Fax Options on page 93 • Image Quality on page 94 • Layout Adjustment on page 95 • Fax Options on page 96 • Job Assembly on page 97 • Log In/Out on page 98 ColorQube 9301/9302/9303 Multifunction Printer User Guide 89
Introduction Introduction Server Fax is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then touching Server Fax. Server Fax scans the documents and sends them to any type of fax machine that is connected to a telephone network. Your images are sent from the printer to a Third-Party fax server that relays them over the telephone network to the fax number of choice.
Dialing Options Dialing Options The Dialing Options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for the fax job. To access Dialing Options, press the Services Home button and then touch Server Fax. Manual Dialing 1. 2. 3. Using the numeric keypad, select the fax number field and enter the fax number required. If special characters are required, use Dialing Characters to enter the number plus additional dialing characters.
Dialing Options • 3. 4. Optional Readability Character [+] is used for readability purposes and does not affect the number entered. For example, if you wish to identify the area code of a fax number, use the Readability Character 01234+567890. If an incorrect entry is made, use the left/right arrows to navigate through the number and use or backspace in the keyboard to delete an incorrect entry, or to delete the entire entry.
Server Fax Options Server Fax Options The Server Fax options provide access to fax features that are required for programing basic server fax jobs. To access Server Fax Options, press Services Home button and Server Fax. Server Fax tab is displayed. 2-Sided Scanning The 2-Sided Scanning option allows you to set if 1 or 2 sides of the original document are scanned. The options are: • 1-Sided is used if the original documents are 1-sided. • 2-Sided is used if the original documents are 2-sided.
Image Quality Image Quality Image Quality options provide access to the features that enhance the image quality or output. To access the Image Quality options, press the Services Home button and Server Fax, then touch the Image Quality tab. Image Options Image Options is used to change the appearance of the output image. The option Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images. Move the indicator down to darken the image or up to lighten the image.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of the faxed document. To access Layout Adjustment options, press the Services Home button and Server Fax, then touch the Layout Adjustment tab. Original Orientation Used to specify the orientation of the originals being scanned. The options are: • Portrait Originals refers to the image orientation on the original documents.
Fax Options Fax Options Fax Options allow you to specify when the fax document is transmitted. To access Fax Options, press the Services Home button and Server Fax, then touch the Fax Options tab. Delay Send Touch Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. Delay Send can also be used with the Mailbox and Polling options.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs that have different originals or programing requirements within a job. To access Job Assembly options, press the Services Home button and Server Fax, then touch the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
Log In/Out Log In/Out If Authentication or Accounting has been enabled on the printer, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in, press the Log In/Out button on the control panel. Pressing a locked service will also prompt you to type your user name and password. * 2. Use the keyboard to type your user name and then touch Next. 3.
Workflow Scanning 9 This chapter includes: • Introduction on page 100 • Workflow Scanning Options on page 102 • Advanced Settings on page 104 • Layout Adjustment on page 107 • Filing Options on page 109 • Job Assembly on page 111 • Log In/Out on page 120 ColorQube 9301/9302/9303 Multifunction Printer User Guide 99
Introduction Introduction Workflow Scanning is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button and touching Workflow Scanning option. Workflow Scanning enables the creation of an electronic image file by scanning a hard copy document. Use Workflow Scanning when both the printer and the computer have access to the same specified filing location.
Introduction Templates Templates are used for scanning and faxing jobs at the printer using the Workflow Scanning service. They define the parameters of the scan or fax job. Information such as the final destination of the job (the file location) and the image quality settings are defined within the template, along with the template name. The template name is displayed within the template list, accessed on the printer touch screen.
Workflow Scanning Options Workflow Scanning Options Selecting a Template To use a template, select the template required from the template list. To access additional templates, use the drop-down menu above the list. To ensure that the latest templates are available, touch Update Templates from the Advanced Settings tab. • All Templates allows you to identify and select all the scanning templates or workflows that are available on the printer.
Workflow Scanning Options Original Type Use this option to define the type of original being used for scanning. Making the correct selection enhances the quality of the output image. The options are: • Photo and Text is recommended for originals containing high-quality photographs and halftones. Using this setting, the scanned image will contain medium quality pictures though the sharpness of text and line art is slightly reduced. • Text produces sharper edges and is recommended for text and line art.
Advanced Settings Advanced Settings The Advanced Settings provide access to the features that enhance the image quality or output quality. To access the Advanced Settings, press the Services Home button and touch Workflow Scanning, then touch Advanced Settings tab. Image Options Image Options is used to change the appearance of the output image. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images.
Advanced Settings Scan Presets Use Scan Presets to optimize scan settings to match the intended purpose of the scanned documents. The options are: • Sharing and Printing is used for sharing files that are going to be viewed onscreen and for printing most standard business documents. This setting results in a small file size and normal image quality. • Archival - Small File Size is best for standard business documents that are stored electronically for record-keeping purposes.
Advanced Settings • • Higher Quality creates larger files with better image quality. Highest Quality creates the largest files with the maximum image quality. Large files are not ideal for sharing and transmitting over the network. Touch OK to save the selections and exit. Note: If you change the Quality / File Size, you may affect the settings in Scan Presets on the Workflow Scanning tab.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of the output. To access the Layout Adjustment options, press the Services Home button and touch Workflow Scanning, then touch Layout Adjustment tab. Original Orientation Used to specify the orientation of the originals being scanned. The options are: • Portrait Originals refers to the image orientation on the original documents.
Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image is to be erased around the edges of the document. For example, you can remove the marks caused by punched holes or staples in the original. The options are: • All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the amount to be erased, 0–50 mm (0–2 in.). All marks or defects within the measurement set are deleted.
Filing Options Filing Options Use the filing options to specify details about the scanned images to be stored, for example, the file name, the file format, and the overwrite conditions. To access the Filing Options, press the Services Home button and touch Workflow Scanning, then touch Filing Options tab. File Format File Format determines the type of file created. You can select the file format you wish to use for the scanned image.
Filing Options If File Already Exists This option is used to determine how the printer handles duplicate filenames. • Add Number to Name adds a unique number to the current filename. • Add Date and Time To Name appends a date and timestamp and a printer identifier to the filename. • Add to PDF adds the scanned images as PDF. • Overwrite Existing File overwrites the existing file with the new file. • Do Not Save does not save the scanned image if a file with the same name exists.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs that have different originals or programing requirements within a job. To access the Job Assembly options, press the Services Home button and touch Workflow Scanning, then touch Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
Job Assembly New Templates 1. To create a template, touch Scan and touch Create New Template. Note: A New Distribution Template General Information window is displayed. 2. 3. 4. Enter the name that you want to appear as the template name on the printer. Complete the Description and Owner fields, if required. Touch Add to create the template. The new template name is added to the list on the left of the screen. The new template is populated with the same settings as the Default template.
Job Assembly Template Options Destination Services This option is used to select if the template is for filing and/or faxing. • File is selected if you only require the originals to be scanned and stored in the designated filing location. • Fax is selected if you also require the scanned images to be faxed to a remote fax destination. If this is selected, the fax destination must also be entered. File This option is used to select the filing location required for scanned images.
Job Assembly • • • • 2-Sided Scanning allows you to set if 1 or 2 sides of the original document will be scanned and then filed. Content Type is used to define the type of original being used for scanning. How Original was Produced is used to select the production method of the original. Scan Presets are used to optimize scan settings to match the intended purpose of the scanned documents.
Job Assembly File Name Extension This option is used to specify if the file name extension uses lowercase or uppercase characters, for example, .pdf or .PDF. Report Options These options are used to enable the confirmation sheet and job log. • Confirmation Sheet provides information about the success of the scanning job and prints at the printer when the job is complete. • Job Log allows you to print a list of the last jobs that the system has completed processing.
Job Assembly Creating a Private Folder The system administrator enables the Scan to Mailbox feature by using CentreWare Internet Services. To use Scan to Mailbox, you must set up a personal folder using CentreWare Internet Services. To access CentreWare Internet Services: 1. Open the Web browser from the Workstation. 2. In the URL field, enter http:// followed by the IP Address of the printer. Example: If the IP Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100. 3.
Job Assembly 2. Press the Clear All (AC) button twice and then Confirm to cancel any previous screen programing selections. 3. Press the Services Home button * and touch Workflow Scanning. The Workflow Scanning features are displayed. 4. Select the private folder template from the templates list. 5. Enter the folder password by using the touch screen keyboard. The template settings are updated to the customized settings defined when the folder is created. 6.
Job Assembly • Delete is used to permanently remove the file from the private folder and from the printer. • Job Log is used to view the job log information for the selected job. 13. Select the action required from the drop-down menu and touch Go. Scan to Home Scan to Home allows you to scan hard copy documents at the ColorQube 9301/9302/9303 Multifunction Printer and send them to a destination on the network that is specified as the Home destination. Enter the Network Authentication login at the printer.
Job Assembly 7. 8. 9. Make programing changes to Output Color, 2-Sided Scanning, Original Type and Scan Presets, as required. Additional Workflow Scanning options are provided on each of the tabs. Refer to the following sections for further information: • Advanced Settings on page 104 • Layout Adjustment on page 107 • Filing Options on page 109 • Job Assembly on page 111 Press Start to scan the originals and process the Scan to Home job.
Log In/Out Log In/Out If Authentication or Accounting has been enabled on the printer, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in, press the Log In/Out button on the control panel. Pressing a locked service will also prompt you to type your user name and password. * 2. Use the keyboard to type your user name and then touch Next. 3.
USB Port 10 This chapter includes: • Introduction on page 122 • Scan to USB on page 123 • Print from USB on page 124 • Log In/Out on page 125 ColorQube 9301/9302/9303 Multifunction Printer User Guide 121
Introduction Introduction ColorQube 9301/9302/9303 Multifunction Printer has a USB Port, which enables users to insert a USB Flash Drive and access jobs for printing or storing scanned jobs. When a USB Flash Drive is inserted into the USB Port on the left side of the printer, the USB Drive Detected screen appears. To scan and store files on a USB Flash Drive, touch Scan to USB from the drop-down menu. The Workflow Scanning options are displayed. Touch the options required for scanning and scan the job.
Scan to USB Scan to USB You can insert a USB Flash Drive into the printer, scan a document, and save the scanned file on the USB Flash Drive. Note: The system administrator must set up this feature before you can use it. Refer to the System Administrator Guide for instructions. To scan to a USB Flash Drive: 1. Load the original documents in the automatic document feeder or on the document glass. 2. Insert the USB Flash Drive into the USB Port on the left side of the printer.
Print from USB Print from USB You can print PDF, TIFF, JPEG, XPS, and other print-ready files directly from a USB Flash Drive. Note: The system administrator must set up this feature before you can use it. Refer to the System Administrator Guide for instructions. To print from a USB Flash Drive: 1. Insert the USB Flash Drive into the USB Port on the left side of the printer. The USB Drive Detected screen appears. 2. Touch Print from USB. The Print From options are displayed. 3.
Log In/Out Log In/Out If Authentication or Accounting has been enabled on the printer, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in, press the Log In/Out button on the control panel. Pressing a locked service will also prompt you to type your user name and password. * 2. Use the keyboard to type your user name, and then touch Next. 3.
Log In/Out 126 ColorQube 9301/9302/9303 Multifunction Printer User Guide
Internet Fax 11 This chapter includes: • Introduction on page 128 • Internet Fax on page 129 • Advanced Settings on page 132 • Layout Adjustment on page 134 • Internet Fax Options on page 135 • Job Assembly on page 137 • Log In/Out on page 138 ColorQube 9301/9302/9303 Multifunction Printer User Guide 127
Introduction Introduction Internet Fax is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then touch Internet Fax. Internet Fax enables the creation of an electronic image file by scanning a hard copy document. The scanned image is converted into the email format to transmit over the Internet or intranet. Recipients are selected from an address book or entered manually by using the touch screen keyboard.
Internet Fax Internet Fax These Internet Fax options provide access to features that are required for programing basic Internet fax jobs. To access Internet Fax options, press the Services Home button and then touch Internet Fax. The Internet Fax tab is displayed. New Recipient Use this option to enter details of all the recipients of the Internet Fax. To enter the recipient details: 1. Touch New Recipient. 2. Touch To or Cc for the recipient by using the drop-down menu to the left of the entry box. 3.
Internet Fax Subject To enter a subject for the Internet fax: 1. Touch Subject. 2. Using the touch screen keyboard, enter the subject of Internet Fax. • Up to 40 alphanumeric characters can be entered. • To delete a character, touch or use the back arrow key. to access additional To change the current touch screen language keyboard, touch language keyboards, select the language, and touch OK to save and return to the previous screen.
Internet Fax • • • 1-Sided is used if the original documents are 1-sided. 2-Sided is used if the original documents are 2-sided. Use the automatic document feeder to scan the originals with this option. 2-Sided, Rotate Side 2 select if the original opens up like a calendar. Use the automatic document feeder to scan the originals with this option. Original Type Use this option to define the type of original being used for scanning. Making the correct selection enhances the quality of the output image.
Advanced Settings Advanced Settings The Advanced Settings provide access to the features that enhance the image quality or output quality. To access Advanced Settings, press the Services Home button, and touch Internet Fax, then touch the Advanced Settings tab. Image Options Image Options is used to change the appearance of the output image. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images.
Advanced Settings • • • • • • 150 dpi is recommended for average quality text documents and line art. Does not produce the best image quality for photos and graphics. 200x100 dpi is recommended for good quality text documents and line art. 200 dpi is recommended for good quality text documents and line art. Suitable for office documents and photographs. 300 dpi is recommended for high-quality text documents that are to pass through OCR applications.
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of the faxed document. To access Layout Adjustment options, press the Services Home button, and touch Internet Fax, then touch the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned. The options are: • Portrait Originals refers to the image orientation on the original documents.
Internet Fax Options Internet Fax Options The Internet Fax Options allow you to temporarily change the format of the image file, set a Reply To address, and add a brief message. The Acknowledgement Report can also be enabled. To access Internet Fax Options, press the Services Home button, and touch Internet Fax, then touch the Internet Fax Options tab. Message This option is used to enter a message for the Internet fax. The message is the text contained within the fax and not the subject line. 1.
Internet Fax Options Acknowledgement Report Using this feature a confirmation report is printed indicating the delivery status of the Internet fax job. Each Internet fax recipient provides a delivery receipt when the job is received. Once the receipt is received by the printer, the report is compiled and printed. Note: The report may be delayed depending on how quickly the recipient’s respond. Print Report • • The printer requests a receipt from each of the recipients when the Internet fax is sent.
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs that have different originals or programing requirements within a job. To access Job Assembly options, press the Services Home button, and touch Internet Fax, then touch the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages. You can select the appropriate settings to be applied to individual pages or segments of a completed job.
Log In/Out Log In/Out If Authentication or Accounting has been enabled on the printer, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service. 1. To log in, press the Log In/Out button on the control panel. Pressing a locked service will also prompt you to type your user name and password. * 2. Use the keyboard to type your user name, and then touch Next. 3.
Print 12 This chapter includes: • Introduction on page 140 • Wireless Configuration on page 142 • Printing Options on page 143 • Image Options on page 148 • Document Options on page 149 • Advanced on page 153 ColorQube 9301/9302/9303 Multifunction Printer User Guide 139
Introduction Introduction ColorQube 9301/9302/9303 Multifunction Printer will produce high-quality prints from your electronic documents. However, the advanced print features of this machine will enable you to create professionally finished documents at the click of a button.
Introduction Once you have decided on the most appropriate print driver, install it on your workstation. If you do not know how to install drivers, refer to the System Administrator Guide or consult your system administrator. Note: You can load more than one print driver for the printer on your workstation. When you send a job for print, you can choose the most appropriate print driver for the job.
Wireless Configuration Wireless Configuration If your IT infrastructure includes wireless connectivity, you can connect the printer to the network with an optional wireless USB interface. The printer can be configured for an active wired or wireless interface, but not for both interfaces active simultaneously. All printer services available over the wired interface will also be available through the wireless interface.
Printing Options Printing Options Use the Printing Options tab to select the basic printing requirements for your job. Identify the type of job being submitted, the paper, sides printed, finishing, and quality requirements. Note: Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific printer supports. Job Type Use this option to select the type of job being submitted to the printer.
Printing Options Paper This option displays information about the paper to be used for the print job, such as the size and type. To change the paper to be used for printing, select the Paper drop-down menu. Other Size Select this option to display the Paper Size screen. On this screen, select Output Paper Size, Scaling Options, Alignment, and Orientation to select the options in each list. Original Document Size appears, as specified by the application.
Printing Options Other Type Use this option to select a type of paper or media to be used for the print job. The default selection is Printer Default Type. You can select Automatically Select to enable the printer to select the paper type. Select by Tray Use this option to select a specific tray for printing the job. The printer uses only the paper in the selected tray, even when more than one tray contains the same paper size and type.
Printing Options Hole Punch Select Hole Punch to punch the paper. Note: The number of holes punched and their locations depend on the hole punch unit in the finisher. Folding • • • • Bi-Fold Multiple Sheets : The page will be folded once to create two leaves. C Tri-Fold : Folds the output twice to create three leaves, with the outer flap folded over the inner flap. : Folds the output twice to create three leaves in a Z effect. Z Tri-Fold No Folding Switches off folding.
Printing Options Print Quality The Print Quality affects the appearance of printed output and the time the job takes to print. High Resolution Use this option for printing high-quality output or photos. Enhanced • • • This is the default option when color printing is selected. It is a high-quality printing mode for fine lines and detail. Recommended for vibrant, saturated, color prints. Note: The print job may take longer to process when printed in the Enhanced print-quality mode.
Image Options Image Options The Image Options tab enables you to see the preview of your printout. Select Preview and then click the arrow below the preview area to see various image previews. To see the preview in the black and white mode, select Xerox Black and White Conversion.
Document Options Document Options The Document Pages tab allows you to choose layouts, provide different types of special pages, and provide watermarks, depending on the type of document. Page Layout Use this tab to specify the page per sheet settings and the booklet layout. Pages Per Sheet (Normal) Select this option to print 1, 2, 4, 6, 9, or 16 pages on each side of a sheet of paper. Selecting multiple pages per sheet saves paper and is useful when you want to review the layout of the document.
Document Options Add Covers Use this option to add blank or printed covers to your printed document. 1. To add a cover, select the Add Covers button above the table. 2. Select the required Cover Options: • Front Only provides a front cover. • Back Only provides a back cover. • Front and Back: Same provides the front and back covers with the same settings, on the same media.
Document Options Add Exceptions Use this option to specify the characteristics of any pages in the print job that differ from the settings used for the majority of the job. For example, your print job may contain 30 pages that print on standard-size paper and two pages that print on a different size of paper. Use this option to indicate these two exception pages and select the alternate paper size to be used. 1. To add Exceptions, select the Add Exceptions button above the table. 2.
Document Options • • • • • • Text uses the characters that you type in the Text field. This text is displayed in the document as a watermark. • Time Stamp uses a time stamp as the watermark. Select to include the weekday, date, time, and/or time zone in the Time Stamp Format drop-down list. • Picture uses a picture as the watermark. The picture can be in the Bitmap, GIF, or JPG format.
Advanced Advanced The Advanced tab enables you to select advanced printing options that are rarely changed. Note: Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than supported by specific printer.
Advanced 154 ColorQube 9301/9302/9303 Multifunction Printer User Guide
CentreWare Internet Services 13 This chapter includes: • Introduction on page 156 • Accessing CentreWare Internet Services on page 157 • Status on page 158 • Jobs on page 161 • Print on page 162 • Scan on page 163 • Address Book on page 164 • Properties on page 165 • Support on page 166 • Help on page 167 ColorQube 9301/9302/9303 Multifunction Printer User Guide 155
Introduction Introduction CentreWare Internet Services uses the embedded HTTP Server on the printer. This server allows you to communicate with ColorQube 9301/9302/9303 Multifunction Printer through a Web browser and gives you access to the Internet or intranet. Typing the IP address of the printer as the Universal Resource Locator (URL) in the browser provides direct access to the printer.
Accessing CentreWare Internet Services Accessing CentreWare Internet Services Before connecting to CentreWare Internet Services, the printer must be physically connected to the network with TCP/IP and HTTP enabled. An operational workstation with TCP/IP Internet or Intranet accessibility is also required. To access CentreWare Internet Services: 1. Open the Web browser from your workstation. 2. In the URL field, type http:// followed by the IP Address of the printer. For example, if the IP address is 192.
Status Status The Status option provides information about the printer. Welcome The Welcome page provides information about setting up and installing your printer. Once you have reviewed this page, it can be switched off using Don’t Show Welcome Page again. Description and Alerts A description of any problems or Alerts on the printer. Billing Information Provides the machine serial number, the number of Black Impressions, Color Impressions, and Total Impressions.
Status It also provides sampler pages that are used for checking quality and color settings. Select the required guide or sampler page and select Print. Smart eSolutions Smart eSolutions provides the ability to automatically send data to Xerox to be used for billing, supplies tracking and replenishment and for troubleshooting problems.
Status Maintenance Assistant Maintenance Assistant monitors your printer and notifies Xerox support services of potential issues. This feature automates the notification, troubleshooting, and repair process, minimizing printer downtime. • If a problem occurs, you can use the Send Diagnostics Information to Xerox option to immediately send information to Xerox that will assist with troubleshooting activities. • Use the Start an Online Troubleshooting session at www.xerox.
Jobs Jobs The Jobs option provides information about all the incomplete jobs in the Job List on the printer and the Saved Jobs. Active Jobs Use this option to check the status of your job. The Incomplete Jobs list displays a list of the current jobs and the status of each job. Saved Jobs Jobs that which have been saved to the printer memory, can be accessed using the Saved Jobs option. A Saved Job can be selected and printed, deleted, copied, or moved.
Print Print The Print option enables you to send a print-ready job, such as a PDF or PostScript file, to the printer over the Internet. You can send the job from your desktop or from a remote location. To use the Job Submission option: • Type the file name of the job that requires printing or use the Browse option to locate the file. • Program the required printing options. • Select Submit Job to send the job to the printer over the Internet.
Scan Scan The Scan option displays a list of all the Workflow Scanning templates that were created using CentreWare Internet Services. Use Scan options to create, modify, copy, or delete Workflow Scanning templates. Refer to Workflow Scanning on page 99 for more information about the Scan options.
Address Book Address Book The printer supports two types of address books: • Internal: A global address book provided by Lightweight Directory Access Protocol (LDAP) services. • Public: An address book created from a list of names and addresses saved in a CSV file format. The Address Book tab is used to set up and manage a Public Address Book. The file must be in a CSV format for the printer to be able to read the file contents.
Properties Properties The Properties option contains all the settings, setups, and default values for installing and setting up the printer. These values are protected by a user name and a password and should only be changed by the system administrator. Refer to the System Administrator Guide for information about configuring the printer.
Support Support The Support option contains the General, Troubleshooting, Billing Impression Mode, and Remote Control Panel tabs. The General tab displays Assistance Links, the name and telephone number of the system administrator, and the telephone numbers you should use for Customer Support, Service, and Supplies. Use the Troubleshooting tab to access reports and information to help identify and resolve printer printing problems.
Help Help Select the Help button to display the Help screen. The structure of the Help screens corresponds to the structure of the CentreWare Internet Services options. Use the menu on the left of the Help page to access descriptions and instructions about all the features and functions of CentreWare Internet Services.
Help 168 ColorQube 9301/9302/9303 Multifunction Printer User Guide
Paper and Media 14 This chapter includes: • Introduction on page 170 • Trays 1 and 2 on page 171 • Tray 3 on page 173 • Tray 4 on page 174 • Tray 5 on page 176 • Tray 6 on page 177 • Media Types on page 179 • Storage and Handling on page 183 ColorQube 9301/9302/9303 Multifunction Printer User Guide 169
Introduction Introduction This chapter describes the different types of media that can be used on the printer, the paper trays available, and the types and sizes of media that can be loaded and fed from each tray. The chapter also identifies the orientation that the media can be loaded, long-edge feed (LEF) or short-edge feed (SEF). 6 4 5 1 3 2 1 2 3 Paper Tray 1: This tray is the standard tray on the printer. It is a fully adjustable tray and is used for media sizes 5.5 x 8.5 in. to 11 x 17 in.
Trays 1 and 2 Trays 1 and 2 Trays 1 and 2 are located on the front of the printer and feed the majority of media sizes. Media can be loaded in the LEF or SEF orientation. The printer uses a system of programmable settings to manage the trays and media. These settings are established by The system administrator who can set Trays 1 and 2 to Fully Adjustable or Dedicated. • Fully Adjustable: If this option is set, the paper settings screen is displayed each time the tray is opened and closed.
Trays 1 and 2 2. 3. 4. 5. 172 Place the media in the tray. Media must be positioned against the left side of the tray. • Load pre-printed paper and labels face up and with the top toward the front of the printer. • Load hole-punched paper with the holes on the right edge. Paper must not be loaded above the maximum fill line. Make sure that the paper guides just touch the paper. • To position the right side guide, squeeze the clamp mechanism and slide the guide to touch the right edge of the media.
Tray 3 Tray 3 Tray 3 is a high-capacity tray. It is intended to be the primary feeder for the most commonly used media. This tray is permanently set as a dedicated tray and feeds only A4 or 8.5 x 11 in. LEF-sized media. The following media can be loaded in Tray 3: • Up to 2,100 sheets of 75 g/m² or 20 lb paper. • Weights from 60 g/m² to 216 g/m² (16 lb to 56 lb).
Tray 4 Tray 4 Tray 4, or Bypass, is a paper tray on the left-hand side of the printer and can be folded away when not in use. It is primarily intended for use as a small quantity, special materials feeder and accommodates media of all types, including transparencies, envelopes, and tabs. When media is detected in Tray 4, a paper settings screen is displayed. The drop-down menus are used to change the size, type, and color of the loaded media.
Tray 4 3. 4. Make sure that the guides just touch the paper. The paper settings for the tray are displayed on the touch screen. The tray detects the position of the side guide to determine the size of the media. Touch Confirm or change the settings, as required.
Tray 5 Tray 5 Tray 5 is an optional high-capacity paper source. When installed, Tray 5 takes priority as the primary paper feeder. This tray is a dedicated tray and as standard feeds A4 or 8.5 x 11 in. LEF media Additional kits can be purchased and enable the tray to take either A4, 8.5 x 11 in. or 8.5 x 14 in. SEF, or A3 or 11 x 17 in. SEF. The following media can be loaded in Tray 5: • Up to 4000 sheets of 75 g/m² or 20 lb paper (A4 or 8.5 x 11 in.
Tray 6 Tray 6 Tray 6, or Inserter, is an optional paper tray for use with the HVF and is used for inserting post-process sheets in the set. This tray provides a convenient and efficient way of adding pre-printed covers or inserts to a job. The following media can be loaded in Tray 6: • Up to 250 sheets of 75 g/m² or 20 lb paper • Weights from 60 g/m² to 216 g/m² (16–56 lb) • Media sizes: • A4 or 8.5 x 11 in. SEF or LEF • 8.5 x 13 in. SEF • 8.5 x 14 in. SEF • A3 or 11 x 17 in.
Tray 6 Orientation of Pre-printed Media It is important to load the media in the correct orientation so that it matches the output. The table below compares various original orientations and how the pre-printed media should be loaded in each case. Paper Size and Orientation Output Required A4, 8.5 x 11 in. LEF Long Edge Feed Stapled Top Left or non-stapled A4, 8.5 x 11 in. SEF Short Edge Feed Stapled Top Left or non-stapled A4, 8.5 x 11 in.
Media Types Media Types This section describes the different types of media that can be loaded in the printer. For further information about media types and specifications, refer to www.xerox.com/paper. The Type can be selected from a drop-down menu for the adjustable trays. It is important to select the correct Type setting for the media loaded in each tray. The printer can detect different types of media as it travels through the paper path, and the printer halts a job if a mismatch occurs.
Media Types • • Load pre-punched paper with the holes on the right edge in Trays 1, 2, 3, and 6. Load pre-punched paper with holes on the left edge in Tray 4 and Tray 5. Note: If the deletion affects the output image, refer to Copy on page 7 for instructions on using Image Shift. CAUTION: Before loading the media, make sure that any plugs (the round pieces cut out of the paper to create the holes) do not remain in the stack.
Media Types Labels Labels consist of three layers, the face sheet, pressure sensitive adhesive, and the backing or release sheet. The printer supports labels that have been designed for laser and solid ink devices, such as Xerox Labels. The adhesives are designed to withstand the high temperatures of these devices without bleeding and causing spotting or damage to the internal components.
Media Types Envelopes Printing on envelopes is available using Tray 4 only. Envelopes should not be used in Trays 1, 2, 3, 5, or 6. • Place the envelopes face down in Tray 4. • Envelopes must always be fed SEF. • The flaps should always be closed. Flap edge should be to the left or toward the front.
Storage and Handling Storage and Handling It is important for optimum printing that paper is stored correctly. Make a note of the following when storing media: • Store at ambient temperature. Damp paper may cause problems or poor image quality. • Do not open reams of paper until they are required for use. The ream wrapper contains an inner lining that protects the paper from moisture. • Store on a flat surface to prevent paper from folding or curling.
Storage and Handling 184 ColorQube 9301/9302/9303 Multifunction Printer User Guide
Machine and Job Status 15 This chapter includes: • Introduction on page 186 • Job Status on page 187 • Machine Status on page 191 ColorQube 9301/9302/9303 Multifunction Printer User Guide 185
Introduction Introduction This guide explains how to use the Machine Status and Job Status functions. These are both accessed by buttons on the control panel. Job Status displays all the jobs in the job list that are waiting to be processed, secure print jobs, and completed jobs. Each list can be viewed by touching the relevant tab.
Job Status Job Status The job lists can be accessed by pressing the Job Status button. The information about current jobs, secure print jobs, and completed jobs is displayed. Active Jobs This screen displays all the jobs currently in the list that are waiting to be processed. Each job is identified with the following information Owner, Name, and Status. The Active Jobs list displays up to 150 jobs. • Pressing the Job Status button on the control panel. The Active Jobs list is displayed.
Job Status • • Held: The job has been temporarily stopped from printing. The job remains in the job list and continues to proceed up the list as prior jobs are printed. If a held job is at the top of the list all subsequent jobs continue to be processed and printed. A held job does not hold up other jobs in the list. There are various reasons why a job might be held, for example the job is a secure print or fax job, or the required resources are not available.
Job Status Releasing a Secure Print 1. 2. 3. 4. 5. At the control panel, press the Job Status button. Touch the Secure Print tab. Touch the folder that holds the print job. Enter the passcode number that you assigned to the print job by using the keypad and touch OK. Touch the corresponding print job in the list, then touch Release. Deleting a Secure Print 1. 2. 3. 4. 5. At the control panel, press the Job Status button. Touch the Secure Print tab. Touch the folder that holds the print job.
Job Status • Delete removes the selected job from the list. Any job can be deleted using the feature, regardless of the job originator. Notes: • • • The system administrator can restrict users from deleting jobs. If a system administrator has restricted job deletion, you can view the jobs, but not delete them. • Only the user that sent the job or the system administrator can delete as secure print job. Job Progress displays status information about an individual job.
Machine Status Machine Status Machine Status provides information about the printer, the status of paper trays, consumables, and any current faults. Usage counters are also available. Machine Information Machine Information provides general information about the printer, such as the printer model, serial number, and software version. This documentation supports ColorQube 9301\9302\9303 with software version 071.180.002.03100. To find the software version number in the control panel: 1.
Machine Status Touch the report, guide, demo, or sampler page required and touch Print. Note: Access to the Information Pages may be restricted. Contact the system administrator, or refer to the Administration and Accounting on page 195 for further information. Installed Options This option displays a list of Services, or additional solutions, that have been installed on the printer.
Machine Status Usage Counters The Usage Counters track all input/output functions, scanning functions, and performance data. • Impression Counters displays the total number of impressions the printer has made, along with various levels of color impressions. • Sheet Counters displays the number of sheets that have passed through the printer in each of the job categories.
Machine Status 194 ColorQube 9301/9302/9303 Multifunction Printer User Guide
Administration and Accounting 16 This chapter includes: • Tools on page 196 • Device Settings on page 197 • Service Settings on page 207 • Network Settings on page 215 • Accounting Settings on page 216 • Security Settings on page 218 • Troubleshooting on page 220 ColorQube 9301/9302/9303 Multifunction Printer User Guide 195
Tools Tools The settings on the printer can be set up using two options, CentreWare Internet Services or Tools. This guide explains the options available in Tools. For information about the settings available in CentreWare Internet Services, refer to Accessing CentreWare Internet Services on page 157. These options should be set up and customized by the system administrator. Therefore, access to Tools options is passcode-protected.
Device Settings Device Settings The Device Settings are used to customize options that are specific to the printer, such as Energy Saver and Paper Tray settings.
Device Settings • • • Date: Select the Format required and enter the Month, Day, and Year. Time: Enter the correct Hour and Minute and select PM or AM. If a 24-hour clock is required, select the Display 24 hour clock option and enter the Hour and Minute by using the 24-hour clock format. Select Reboot to save and reboot the printer, or Cancel to exit without saving.
Device Settings Paper Size Preference This option is used to select the most frequently used paper size formats. • Inches for formats such as 8.5 x 11 in. or 11 x 17 in. • Metric for formats such as A4 or A3. Audio Tones The printer generates three types of audio tones to notify the user of an event that has occurred at the printer. Use this feature to switch off or adjust the volume of each of the tones. • Fault Tone sounds when there is a fault on the printer. Select High, Medium, Low, or Off.
Device Settings Paper Substitution Enables the printer to automatically substitute the common US and metric paper sizes when printing. • Nearest Match is used to automatically substitute the paper sizes shown on the screen if they are not available. For example, if an A4 document is received for printing and only 8.5 x 11 in. paper is available, the printer substitutes 8.5 x 11 in. for A4. If Disable is selected, the printer does not substitute the sizes shown.
Device Settings • • Change Description is used to specify the paper type and color. It is important that this setting matches the paper type and color loaded in the printer. Select the appropriate Paper Type and Color setting and select Save. Repeat the process for each of the trays, as required.
Device Settings Input Select the Input option to access the following settings: • Auto Color Detection on page 202 • Photo/Text Settings on page 202 Auto Color Detection When the Auto Detect option is used, the printer can focus on black and white or colors during scanning. This option allows you to customize the bias based on the type of originals scanned and the output required. • Select the bias toward color or monochrome for scanning, using the document glass.
Device Settings • • Complete Job Without Stapling instructs the printer to continue the job without stapling. Fault/Hold Job instructs the printer to hold the job in the job list for the user. If a job has already started and the stapler runs out of staples, a fault is declared. Output Location This option determines the output location for unfinished jobs. The output location for finished jobs is determined by the system. System generated reports are sent to the Top Tray automatically.
Device Settings Low Supply Warning This option is used to set up the warning period given for each of the printer consumables. The printer will display a message showing the specified number of days before the consumable reaches the end of its life. Set the notification period for the following consumables: • ColorQube Ink Sticks • Cleaning Unit • Automatic Document Feeder Feed Roller If 0 is set, no warning is provided.
Device Settings • • • Enter the IPv4 Address, Subnet Mask, Host Name, and Gateway information by selecting each of the fields in turn. A numeric keypad is displayed for numeric entries, or a keyboard is displayed for text entries. Select Next to continue to the next screen. A completion screen is displayed with instructions for printing a Configuration Report, if required. Select Done to exit. Select another option to program, or select Close to return to the previous screen.
Device Settings Interrupt Printing Enablement If this option is enabled, jobs printing can be held in the job list for more urgent jobs to print. • Enable instructs the printer to allow jobs to be interrupted. • Disable instructs the printer not to allow jobs to be interrupted and held for more urgent jobs.
Service Settings Service Settings The Service Settings are used to customize options that are specific to individual services, such as Copy, Fax, or Print.
Service Settings • • • Select Name to customize the name of the preset option. Use Clear Text to clear the existing option or backspace name and type a new name by using the touch screen keyboard. Use the on the keyboard to delete an incorrect entry, or to delete the entire entry. Select Save. Enter the amounts for shifting Up/Down and Left/Right for Side 1. Enter the amounts for shifting Up/Down and Left/Right for Side 2.
Service Settings Embedded Fax Settings Select the Embedded Fax Settings option to access the following settings: • Fax Setup on page 209 • Feature Defaults on page 207 • Fax Country Setting on page 209 • Line 1 Setup on page 209 • Line 2 Setup on page 210 • Incoming Fax Defaults on page 210 • Transmission Defaults on page 211 • Mailbox and Polling Policies on page 212 • Mailbox Setup on page 212 • Setup Fax Reports on page 213 • Print Fax Reports on page 213 Fax Setup Use this setting to Enable or Disable
Service Settings • • Line Name is a friendly name to logically identify the system. Type the name, using the touch screen keyboard provided. Use the backspace key to delete an incorrect character, or use Delete Text to delete the entire entry. Select Save. Options determine if the line is able to Send and Receive, Send Only, or Receive Only. Select the required option for the fax line. Line 2 Setup If the Extended Fax option is installed, the printer can support two analog fax lines.
Service Settings • • Enabled instructs the printer to sound the tone when a fax is received. Select High, Medium, or Low. Disabled deactivates the tone. Secure Receive If this option is enabled, a four-digit passcode is requested. The passcode is required in order to print any incoming fax. • Enable activates Secure Receive. type a four-digit passcode to be used to release incoming fax jobs for printing. • Disable enables all incoming faxes to print without the passcode.
Service Settings Audio Line Monitor When the printer is transmitting a fax, the dialing, handshake, and digital data creates audible beeps and buzzing sounds. The audio line monitor allows a user to listen to the call progress and hear the number dialed and the beginning of the handshake. • Enable allows the transmission tones to be heard. Select High, Medium, or Low., • Disable deactivates the sounds.
Service Settings • • • Edit is used to set up or amend an individual mailbox. Select the mailbox required from the Mailbox List and select Edit. • Mailbox Passcode is used to enter a four-digit passcode required to access the mailbox. • Mailbox Name is used to enter a name for the mailbox, such as the owner, department, or group. Use the backspace key to delete an incorrect character entry or Delete Text to delete the entire entry.
Service Settings Job Sheets Select the Job Sheets option to access the following settings: • Banner Sheets on page 214 • Output Error Sheets on page 214 • Paper Type and Color on page 199 Banner Sheets With this option, the printer can print a banner page with every print job. If enabled, you can still choose not to print the banner page from the print driver for specific jobs. • Enable is selected to print a banner page. • Disable switches off the banner page option.
Network Settings Network Settings These settings are used to enter the network parameters for the system. This section provides an overview of the options available. Detailed instructions for network installation are provided in the System Administrator Guide. Online/Offline Use this option to disconnect the printer temporarily from the network. Selecting Offline disconnects the printer from all networks. Any job entering the system is held.
Accounting Settings Accounting Settings Accounting settings are used to configure the accounting options. Accounting options are used to record printer usage by different groups or departments and can also be used to restrict access to different services. Detailed instructions for Accounting Setups are provided in the System Administrator Guide. Accounting Mode Use this option to select the required Accounting Mode: • None is used if no accounting mode is required.
Accounting Settings Network Accounting Network Accounting provides the ability to track usage of print, copy, scan, and fax job services over the network. It works with third-party devices that are compatible with the Network Accounting function. • Customize Prompts allows you to customize the prompts that are provided to the users. • Code Entry Validation is used to check user accounting credentials prior to providing access to the accounting database.
Security Settings Security Settings The Security Settings are used to manage the security features of the printer. Job Deletion rights and Image Overwrite Settings can be configured. Detailed instructions for Security Settings are provided in the System Administrator Guide. Authorization Use this option to set up the deletion rights for authenticated users. Job Deletion Use this option to set up users that are authorized to delete jobs from the printer.
Security Settings Valid Recipients This feature sets the parameters for allowed recipients in the email and Internet Fax Services. • Allow any valid E-mail Address enables jobs to be sent to any recipient. • Limit to Address Book entries only allows you to send to addresses that have been typed in the Address Book. The New Recipient and Reply To features are disabled.
Troubleshooting Troubleshooting These settings are used to troubleshoot any problems that may occur on the printer. They provide various tests to check the functionality of the system and identify performance levels. Support Pages A list of reports and support pages for identifying image quality problems are displayed. Use the Print option to print the list. Fix Image Quality Use this option to Print Test Pages to help you diagnose print issues.
Troubleshooting Software Reset Software Reset is faster and wastes fewer consumables than switching the printer off and then on. When instructed by the printer to perform a restart, choose a software option and then select the Reset button. • All Software resets the whole system software. • Network Software resets the network controller software. • Copy Software resets the copier software. Supply Counter Reset This option is used to reset the counter when a listed supply is replaced.
Troubleshooting 222 ColorQube 9301/9302/9303 Multifunction Printer User Guide
Safety and Regulation 17 This chapter includes: • Notices and Safety on page 224 • Safety Labels and Symbols on page 225 • Operational Safety Information on page 226 • Basic Regulations on page 230 • Copy Regulations on page 232 • Fax Regulations on page 235 • Material Safety Data on page 238 • Product Recycling and Disposal on page 239 • Energy Program Compliance on page 241 • Environmental Health and Safety Contact Information on page 242 ColorQube 9301/9302/9303 Multifunction Printer User Guide 223
Notices and Safety Notices and Safety Read the following instructions carefully before operating the equipment. Refer to them as required to ensure the continued safe operation of the equipment. The Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Safety Labels and Symbols Safety Labels and Symbols All warnings and instructions marked on or supplied with the product should be followed. WARNING: This label alerts the users about an area of the equipment, that is, a sharp edge. This edge could cause lacerations if extreme force is used on the guard that prevents contact in normal use. The edge is colored yellow to indicate the area to be avoided. WARNING: These labels alert users to areas of the equipment that are heated.
Operational Safety Information Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure continued safe operation of the Xerox equipment, follow these safety guidelines at all times: Electrical Supply This section provides important electrical supply safety information to read before installing or using the printer.
Operational Safety Information Equipment Safety This equipment has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards that require a tool to enable removal. Never remove the covers or guards that protect hazardous areas. Do These: WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.
Operational Safety Information Emergency Power Off If any of the following conditions occur, turn off the equipment immediately and disconnect the power cables from the electrical outlets. Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noise. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the equipment.
Operational Safety Information Product Safety Certification This product is certified by the following agency, using the safety standards listed: Agency Standard Canadian Standards Association UL60950/CSA 22.2 No 60950 Canadian Standards Association IEC60950/EN60950 This product has been manufactured under a registered ISO9001 quality system.
Basic Regulations Basic Regulations Xerox has tested this product for electromagnetic emission and immunity standards. These standards are designed to mitigate any interference caused or received by this product in a typical office environment. Regulatory Information for the 2.4-GHz Wireless LAN Module This product contains a 2.4-GHz wireless LAN radio transmitter module, which complies with the requirements specified in FCC Part 15, Industry Canada RSS-210 and European Council Directive 99/5/EC.
Basic Regulations European Union WARNING: This is a Class A product. In a domestic environment this product may cause radio interference that may require the user to take adequate measures. The CE mark applied to this product symbolizes Xerox’s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: • • • December 12, 2006: Low Voltage Directive 2006/95/EC. Approximation of the laws of the member states related to low voltage equipment.
Copy Regulations Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
Copy Regulations 6. 7. 8. 9. Passports. Foreign Passports may be photographed. Immigration papers. Draft Registration Cards. Selective Service Induction papers that bear any of the following Registrant’s information: • Earnings or Income • Court Record • Physical or mental condition • Dependency Status • Previous military service Exception: United States military discharge certificates may be photographed. 10.
Copy Regulations 8. 9. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner. The above list is provided for the convenience and assistance, but it is not all-inclusive, and no liability is assumed for its completeness or accuracy.
Fax Regulations Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and t
Fax Regulations If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
Fax Regulations The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5. For the Canadian REN value, please see the label on the equipment.
Material Safety Data Material Safety Data For Material Safety Data information regarding the printer, go to: North America: www.xerox.com/msds European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.
Product Recycling and Disposal Product Recycling and Disposal USA & Canada Xerox operates a worldwide equipment take back and reuse/recycle program. Contact the Xerox sales representative (1-800-ASK-XEROX) to determine if this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.
Product Recycling and Disposal Information for Users on Collection and Disposal of Old Equipment and Used Batteries These symbols on the products, and/or accompanying documents, mean that used electrical and electronic products and batteries should not be mixed with general household waste. For proper treatment, recovery and recycling of old products and used batteries, please take them to applicable collection points, in accordance with the national legislation and the Directive 2002/96/EC and 2006/66/EC.
Energy Program Compliance Energy Program Compliance All Markets ENERGY STAR The Xerox® ColorQube 9301/9302/9303 Multifunction Printer is ENERGY STAR® qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S.
Environmental Health and Safety Contact Information Environmental Health and Safety Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help line numbers: USA: 1-800 828-6571 Canada: 1-800 828-6571 Europe: +44 1707 353 434 Product safety information is also available on the Xerox website. See www.xerox.com/environment.
General Care and Troubleshooting 18 This chapter includes: • Power Options on page 244 • General Care on page 246 • Troubleshooting on page 251 • Further Assistance on page 259 ColorQube 9301/9302/9303 Multifunction Printer User Guide 243
Power Options Power Options Power On Press the Power On/Off button. The printer begins the power-on procedure. Power Off • • Press the Power On/Off button. A confirmation screen appears. Select Power Off to commence the power off cycle. If Power Off is selected, the printer remains on for approximately 60 seconds before the power is terminated. Any jobs in the job list will be deleted. Ensure that you wait at least 60 seconds before turning on power again.
Power Options • • Scheduled: The printer wakes up and sleeps at set times on a daily basis. It can be set to wake up when activity is detected, or a specific time can be entered. Fast Resume: The time taken to wake up is reduced. This changes the default sleep/low power timeouts and increases energy usage. For information about setting up Energy Saver options, refer to the System Administrator Guide.
General Care General Care There are a number of maintenance tasks that need to be performed to ensure that the printer performs at optimum levels: • Replenish solid ink. • Replace Cleaning Unit. • Replace Staple Cartridges (Office Finisher/High Volume Finisher only). • Empty Waste Ink Tray. • Empty Hole Punch Waste Container (Office Finisher/High Volume Finisher only). • Print Quality Maintenance. • Cleaning Tasks.
General Care Each ink loader has a low ink sensor that is activated when approximately two usable solid inks are left. The printer stops printing when the ink loader has about one-third of an ink stick remaining of any color. A message notifies you when it is time to order ink, when the ink is low or has run out. An ink loader cover sensor detects when the ink cover is opened, the touch screen displays the status of the solid inks.
General Care The staple cartridges for the Office Finisher and the High Volume Finisher contain 5000 staples. The High Volume Finisher with Booklet Maker has two additional staple cartridges located within the Booklet Maker module. Each of these cartridges holds 2000 staples. Detailed instructions are provided on the touch screen. Follow the instructions and labels provided when replacing the staple cartridge. Office and High Volume Finisher Staple Cartridge: 1. 2. 3. 4. 5. 6. 7.
General Care Emptying the Waste Ink Tray The Waste Ink Tray accumulates ink debris resulting from printhead maintenance. You must occasionally empty the Waste Ink Tray. The printer will not work if the waste ink tray is full. The waste ink is non-toxic and can be disposed of through your normal refuse collection. The printer displays a message when the tray is approximately 80% full and does not permit the printhead maintenance sequence to begin when the tray is full.
General Care Cleaning Pages If a problem occurs and ink residue remains in the system, the printer will run blank sheets through the paper path to clean the system. This procedure does not require any user intervention, but may take a few minutes to complete. The cleaning pages are directed to the top tray and should be discarded. There are additional troubleshooting tasks that can be performed to fix image quality problems. Refer to Image Quality Problems on page 255.
Troubleshooting Troubleshooting Defining the Problem This section contains problem-solving procedures to help you locate and resolve a problem. Some problems can be resolved by rebooting your printer. Refer to Power Options on page 244 for instructions about power procedures. If rebooting the printer does not resolve the problem, use the instructions contained in this guide to identify and solve the problem. If you still cannot fix the problem, contact the Xerox Support Center for advice.
Troubleshooting Status Messages Status Messages are informal messages that do not impact the printer from functioning properly. There are two categories of Status Messages: • Warning Messages are informational and usually have to do with replacing consumables. The messages warn the local user of impending problems, or actions, that need to be taken to avoid a fault occurrence.
Troubleshooting For information on alerts and faults, select the Active Messages tab and select Faults or Alerts from the Faults & Alerts drop-down list on the left side. Each fault can be selected for further information and instructions. For fault history, select the Fault History option on the right side. Fault History The Fault History is a log of the last 20 faults occurring on the printer. The fault code associated with each fault and the date and time that the fault occurred are displayed.
Troubleshooting Finishing Problems The finishing devices can occasionally experience misfeed, stapler, hole punch, or stacking problems. If a problem occurs, message and clearance instructions are displayed on the touch screen. If problems persist or occur intermittently, check the following points: • Unload the finisher tray frequently. • Do not remove stapled sets while the finisher is compiling. • Check that the paper tray guides are locked into position against the paper.
Troubleshooting Automatic Document Feeder Problems Automatic document feeder misfeeds can occur in the automatic document feeder. The printer has designated automatic document feeder clearance areas. If a misfeed occurs, a message and clearance instructions are displayed on the touch screen. There are also labels showing how to clear each area. If misfeeds persist or occur intermittently, check the following points: • Check that the top cover of the automatic document feeder is firmly closed.
Troubleshooting • Light Lines (Full) performs a maintenance routine when the machine is idle, to fix the light line problem. Ink Smears is selected to correct any ink smear quality issues. • Problem Statements If you are experiencing difficulties using your printer, check the suggestions below for problem-solving advice. Problem Potential Solution Dark or colored lines and streaks appear on the output when copying or scanning from the document glass.
Troubleshooting Problem Potential Solution Smears and smudges appear on the output when printing or copying. • • • • Reprint the job. Make sure paper is the correct type and size and is properly loaded in the tray. Make sure you select the 2nd side option in the options if printing Side 2 on pre-printed paper. Fix the image quality problems. Refer to Image Quality Problems on page 255 for instructions. Light lines and streaks appear on prints or copies. • • Reprint the job.
Troubleshooting Problem Potential Solution Dots on copies. • • • Reprint the job. Make sure the defect is not on the original. Clean the document glass and the Constant Velocity Transport (CVT) glass. Marks on the leading edge of paper stack that are in line with the image. • • • Reprint the job. Fix the image quality problems. Refer to Image Quality Problems on page 255 for instructions. Run 20 blank sheets through the printer.
Further Assistance Further Assistance For any additional help, visit our customer website at www.xerox.com/worldcontacts or contact the Xerox Welcome and Technical Customer Support, quoting the printer serial number. • Press the Machine Status button on the control panel. The Machine Information tab is displayed. • The Technical Customer Support information and the Machine Serial Number are displayed on this screen.
Further Assistance 260 ColorQube 9301/9302/9303 Multifunction Printer User Guide
