Administrator's Guide

Administrator Tools
ColorQube 9301/9302/9303 Multifunction Printer 231
System Administrator Guide
6. Select an option:
− Add new contacts to existing Device Address Book adds user information from the .csv file to
the existing user information stored in the database.
− Replace existing Device Address Book with new contacts replaces all user information in the
database with user information from your .csv file.
7. Click Upload File.
8. Click Import.
9. To upload a different address book file or revise the settings, click Change File/Options.
10. If the current address book fields match exactly the imported file fields, the headings do not
appear. To see the mapped fields, click Show Headings List.
11. If the current address book fields do not match exactly the imported file fields, the headings
appear. The unmapped fields are highlighted. To assign a mapping to the field, select a heading
from the list.
12. Click Import Address Book.
Editing the Device Address Book as a .csv File
To manage many addresses, you can create and edit a list in a spreadsheet application. You can save
the list as a .csv file and upload it to the printer.
Downloading a Sample .csv File
To back up your current address book, you can export the address book as a .csv file. To view an example
of the appropriate format for the .csv file, download a sample file. You can also use the sample file as
template, replacing the existing values with your own information.
1. In CentreWare Internet Services, click Address Book.
2. Under Management, select Download Sample.
3. Under Delimiter, select an option.
4. Select Export in Legacy Mode as needed. Legacy Mode omits favorites, groups, fax, and Scan To
Destination contact information. Display Name is changed to Friendly Name, allowing you to
import the file directly to an older Xerox
®
printer without mapping address book fields.
5. To exclude Email, Scan to Destination, Fax, or Internet Fax, clear the option.
6. Click Download.
Exporting an Address Book File
To back up your current address book, or to import it to another machine, you can export your current
address book contacts as a .csv file.
1. In CentreWare Internet Services, click Address Book.
2. Under Management, select Export.
3. Under Delimiter, select an option.
4. Select Export in Legacy Mode as needed. Legacy Mode omits favorites, groups, fax, and Scan To
Destination contact information. Display Name is changed to Friendly Name, allowing you to
import the file directly to an older Xerox
®
printer without mapping address book fields.
5. Click Export.