Administrator's Guide

Administrator Tools
ColorQube 8700/8900 Color Multifunction Printer 229
System Administrator Guide
Before You Begin
Configure the POP3 settings. For details, see POP3 on page 57.
Configuring Import Using Email
1. In CentreWare Internet Services, click Address Book.
2. Under Management, select Import Using Email.
3. Under Enablement, select On.
4. To allow the printer to add the email addresses of all senders to the Device Address Book, under
Email Type, select All Emails. To add email addresses contained in emails sent with a digital
signature only, select Only Signed Emails.
5. To save digital certificates sent with signed email messages, select Import encryption certificate
from signed emails.
6. To add email addresses to the Device Address Book from the From, To, and CC fields, under Add all
recipients contained in the following email fields, select one or more fields.
7. Click Apply.
Importing Device Address Book from File
You can import address book contacts from a .csv file.
Notes:
• The printer recognizes the second row in the .csv file as the first address book entry. The first
row contains headings for the information in each column.
• To view an example of the appropriate format for the .csv file, download a sample file.
1. In CentreWare Internet Services, click Address Book.
2. Under Management, select Import from File.
3. Under Select an Address Book file to import, click Browse or Choose File, select your .csv file, then
click Open or Choose.
4. Under Record Delimiter, select an option.
5. Some printer manufacturers allow you to export address book contacts to a .csv file, but contact
information is enclosed in brackets. To remove brackets when importing this type of .csv file, select
Remove brackets from the beginning and end of text fields.
6. Select an option:
− Add new contacts to existing Device Address Book adds user information from the .csv file to
the existing user information stored in the database.
− Replace existing Device Address Book with new contacts replaces all user information in the
database with user information from your .csv file.
7. Click Upload File.
8. Click Import.
9. To upload a different address book file or revise the settings, click Change File/Options.
10. If the current address book fields match exactly the imported file fields, the headings do not
appear. To see the mapped fields, click Show Headings List.