Administrator's Guide

Administrator Tools
228 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
Managing Groups
Groups allow you to send a file to multiple address book contacts at the same time. Unknown Groups are
unrecognized groups that were created in an address book that you imported from another printer. You
can convert unknown groups to a fax group, then add or remove contacts from the group as needed.
1. In CentreWare Internet Services, click Address Book.
2. Under Fax, select Groups, then click Add Group.
3. In Group Name, type a name for the group.
4. To make this group a favorite, next to Add Fax Favorite, click the star.
5. To add a contact to the group, from the list of available contacts on the left, select the contact.
Contacts in the group appear in the Group Members list to the right. To add all available contacts,
click Add All.
6. To remove a contact from the group, from the Group Members list on the right, select the contact.
To remove all contacts, click Delete All.
7. Click Save.
Converting an Unknown Group
1. On the Address Book tab, select Unknown Groups.
2. Select the group from the list, then click Edit Group.
3. Under Group Location, select a group type.
Managing Favorites
You can identify a frequently used contact by marking the contact as a Favorite. A star next to a contact
in the list indicates a Favorite. You can mark a favorite as a Global Favorite for all services or as a
Favorite for email, fax, or scan to destinations.
1. In CentreWare Internet Services, click Address Book.
2. To edit a contact marked as a Favorite, select the contact from the Favorite list for that section,
then click Edit Favorite.
3. To mark a contact as a Favorite for email, fax, or scan to destination, when adding or editing the
contact, click the star next to that field. If you click the star next to Display Name, the contact
becomes a Global Favorite.
4. To clear a contact marked as a Favorite, select the contact from the Favorite list for that section,
click Remove Favorite, then click OK. The contact is removed from the Favorites list for that section.
5. Click Save.
Importing Addresses Using Email
The Import Using Email feature adds email addresses to the Device Address Book from emails sent to
the printer. Use this feature to populate the address book without manually typing address information.
You can allow users to send encrypted email by storing encryption certificates from received signed
email.
Note: Xerox recommends that you disable the Import Using Email feature after the Device Address
Book is populated sufficiently. When this feature is enabled, the Device Address Book can fill quickly.
For example, if you send an email message to the printer containing 30 recipient addresses in the
CC field, and you allow the printer to add addresses in the CC field, all 30 addresses are added to
the address book.