Administrator's Guide

Administrator Tools
ColorQube 8700/8900 Color Multifunction Printer 227
System Administrator Guide
Address Books
This section includes:
• Device Address Book ..................................................................................................................................................... 227
• Network Address Book ................................................................................................................................................. 231
• LAN Fax Address Book.................................................................................................................................................. 231
An address book is a list of individual contacts, each associated with an email address, fax number, or
scan destination. You can configure the printer to use a Network Address Book or the Device Address
Book for email or Internet fax. The Network Address Book looks up addresses from an LDAP directory. If
you do not have an LDAP server, you can use the Device Address Book. If you configure both address
books, users are presented with a choice to use either address book at the control panel.
Device Address Book
Email addresses are stored in the Device Address Book. An Internet fax address is the email address
assigned to an Internet fax machine or service.
Manually Editing the Address Book
You can use contacts, groups, or Favorites to edit and organize the address book manually.
Viewing Contacts
A contact is a user with an associated email address, fax number, or scan destination. Contacts can be
added to groups or marked as a Favorite.
To view a contact, click the Address tab, then do one of the following:
− To view all contacts in the address book, under Address Book, select All Contacts.
− To view a specific type of contact, under Email, Fax, or Scan To Destination, select Contacts.
− To view specific contact information, select the contact from the list.
Adding a Contact
1. In CentreWare Internet Services, click Address Book.
2. Click Add.
Note: If the Add button is unavailable, the address book has reached its limit. The Device Address
Book can contain up to 5000 contacts.
3. Type the contact information:
a. To associate a scan destination with this contact, under Scan To Destination, click the Plus
button. For details, see the Help in CentreWare Internet Services. For details about configuring
the Scan To Destination feature, see Configuring Scan To Destination on page 175.
b. To mark a contact as a Favorite for email, fax, or scan to destination, when adding or editing
the contact, click the star next to that field. If you click the star next to Display Name, the
contact becomes a Global Favorite.
4. Click Save, or select Add Another Contact, then click Save & Add Another.