Administrator's Guide
Table Of Contents
- Introduction
- Initial Setup
- Physically Connecting the Printer
- Assigning a Network Address
- Connecting the Printer to a Wireless Network
- Accessing Administration and Configuration Settings
- Initial Setup at the Control Panel
- Initial Setup in CentreWare Internet Services
- Changing the System Administrator Password
- Setting the Date and Time
- Network Connectivity
- Security
- Setting Access Rights
- Configuring Authentication Settings
- Configuring Authorization Settings
- Setting the Authorization Method
- Configuring Local Authorization Settings
- Configuring Network Authorization Settings
- User Permissions
- User Roles
- Editing Print Permissions for the Non-Logged-In Users Role
- Editing Services and Tools Permissions for the Non-Logged-In Users Role
- Creating a New Role
- Assigning Users to a Role for Local Authorization
- Assigning User Groups to a Role for Network Authorization
- Editing a Logged-In User Role
- Specifying Job Override Policies
- Troubleshooting Conflicting Permissions
- Secure HTTP (SSL)
- FIPS 140-2
- Stored Data Encryption
- IP Filtering
- Audit Log
- Installation Policies
- McAfee Embedded Control
- IPsec
- Security Certificates
- Installing Certificates
- Creating and Installing a Xerox® Device Certificate
- Installing the Generic Xerox® Trusted CA Certificate
- Creating a Certificate Signing Request
- Installing Root Certificates
- Installing Domain Controller Certificates
- Viewing, Saving, or Deleting a Certificate
- Specifying the Minimum Certificate Key Length
- 802.1X
- System Timeout
- Overwriting Image Data
- PostScript Passwords
- USB Port Security
- Displaying or Hiding Network Settings
- Hiding User Names on the Control Panel
- Verifying the Software
- Restricting Print File Software Updates
- Specifying Email and Internet Fax Recipient Restrictions
- Disabling the System Administrator Password Reset
- Printing
- Paper Management
- Saving and Reprinting Jobs
- Printing Jobs from CentreWare Internet Services
- Configuring General Print Settings
- Printing an Error Sheet
- Managing Banner Page Printing Options
- Configuring Secure Print Settings
- Hold All Jobs
- UNIX, Linux, and AS/400 Printing
- Print from USB
- Print from Mailbox
- AirPrint
- Allowing Users to Interrupt Active Print Jobs
- Specifying Output Settings
- Copying
- Scanning
- Scanning to a Folder on the Printer
- Scanning to an Email Address
- Workflow Scanning
- Enabling Workflow Scanning
- Configuring File Repository Settings
- Configuring the Default Template
- Configuring a Template to Create a Password-Protected PDF
- Configuring Workflow Scanning General Settings
- Setting Scanned Image File Naming Conventions
- Configuring Custom File Naming
- Configuring Template Pool Repository Settings
- Updating the List of Templates at the Control Panel
- Setting Template Display Settings for the Control Panel
- Configuring a Validation Server
- Scan to USB
- Scanning to a User Home Folder
- Configuring the Printer for the Xerox Scan Utility
- Enabling Remote Scanning using TWAIN
- Configuring Scan To Destination
- Faxing
- Fax Overview
- Fax
- Configuring Required Fax Settings
- Configuring Address Book Settings
- Fax Security
- Setting Fax Defaults
- Setting Fax Feature Defaults
- Fax Forwarding
- Fax Polling
- Fax Mailboxes
- Fax Reports
- Setting Up Fax Reports
- Printing a Fax Report
- Deleting Sent Fax Jobs from Memory
- Server Fax
- Internet Fax
- LAN Fax
- Accounting
- Xerox Standard Accounting
- Network Accounting
- Accounting Using an Auxiliary Access Device
- Enabling Accounting in Print Drivers
- Printing a Copy Activity Report
- Administrator Tools
- Monitoring Alerts and Status
- Energy Saving Settings
- Remote Control Panel
- Entry Screen Defaults
- Setting the Date and Time
- Smart eSolutions and Billing Information
- Cloning
- Address Books
- Font Management Utility
- Network Logs
- Customizing Printer Contact Information
- Display Device Information
- Xerox Online Support
- Restarting the Printer in CentreWare Internet Services
- Taking the Printer Offline
- Resetting the Printer to Factory Default Settings
- Updating the Printer Software
- Adjusting Color, Image, and Text Detection Settings
- Customization and Expansion
- Xerox Extensible Interface Platform
- Auxiliary Interface Kit
- Driver Download Link
- Creating a Custom Single-Touch Scan Service
- Weblet Management
- Configuring Weblet Settings
- Audit Log Event Identification Numbers
- External Keyboard
Faxing
180 ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
Enabling Embedded Fax
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Service Settings > Embedded Fax Settings.
3. Touch Fax Setup.
4. Touch Enable.
5. Touch Save.
Setting the Fax Country at the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Service Settings > Embedded Fax Settings > Fax Country Setting.
3. Select your country from the list.
4. Touch Save.
Configuring Embedded Fax Settings
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Service Settings > Embedded Fax Settings.
3. Touch Line 1 Setup or Line 2 Setup.
4. Touch Fax Number, then type the fax number using the touch screen keypad.
5. Touch Line Name, type a Line Name for the printer using the touch screen keyboard, then touch
Save.
6. Under Options, select fax send and receive options.
7. If allowed, under Dial Type, select your dialing method. If you have a tone line, select Tone. If you
have a 10-pulse-per-second line, select Pulse. If in doubt, touch Tone.
Notes:
• Most countries use tone dialing.
• The Pulse/Tone feature is not available in some countries.
8. Touch Save.
Configuring Address Book Settings
You can associate fax numbers with contacts in the Device Address Book and configure other address
book settings related to fax.
Before you begin, add at least one contact to the Device Address Book, and associate a fax number with
the contact. For details, see Address Books on page 227.
1. In CentreWare Internet Services, click Properties > Services > Fax > Setup.
2. Click Address Book.
3. To configure the Device Address Book settings stored in the printer, click Edit.
4. To set the default fax view at the control panel to Favorites, under Policies, select View Favorites on
Fax Service Entry.
5. To allow users to create or edit contacts in the Device Address Book from the printer control panel,
select All Users.
6. To save, click Apply.