User Guide

12 Xerox ColorQube 9201/9202/9203 Evaluator Guide
Section 1: Evaluating Workgroup
Color Multifunction Printers
Versatility
How many functions can the device perform? How easy is it to upgrade from
basic functions to more advanced functions? Can specific functions be added as
requirements grow? Can multiple functions be performed simultaneously?
How the ColorQube™
9201/9202/9203 exceeds
the versatility requirement:
Scanning features
Use your ColorQube 9201/9202/9203
multifunction printer to move, manage,
manipulate, capture, repurpose and
distribute your documents via email,
Internet fax, embedded fax, network
server fax or network scanning. Choose
the file format (PDF, JPEG, TIFF) and
compression (MRC, JBIG2) that works
best for you with Xerox optional
document distribution services:
•
Network Scanning offers a whole new
set of choices. This versatile solution
lets you send hard copy documents to
a wide range of destinations, where
they can be integrated into existing
networks and client applications,
or into customized image capture
and workflow management solutions
provided by Xerox or by Xerox
Business Partners.
– Scan to Applications/Network
File Server makes large volumes of
hard copy available to anyone on
your network.
– Scan to Searchable PDF makes
scanned content available to
search engines.
– Scan to Mailbox stores scanned
images on the device’s hard drive,
for retrieval via web browser.
– Scan to Repository/Digital Archive
moves documents into electronic
filing systems for easy access.
– Scan to Home sends scanned images
directly to a user’s personal directory,
such as “My Computer,” using the
authenticated user’s credentials to
gain access.
– Scan to Email/Distribution List
includes LDAP functionality, for
integration with corporate
email directories.
– Scan to Electronic Document
Management System makes sure
your documents are secure and
easy to access.
– Optional Scan to PC Desktop
®
software sends hard copy directly
to a PC desktop where it can be
easily moved into word processing
applications, spreadsheets and
databases for editing, distribution
and storage.
– Optional Xerox SMARTsend
®
software makes routing and
distributing scanned files easy.
Fax features
•
Network Server Fax gives you an
integrated solution that maximizes your
network fax investment. It’s as easy
as walk-up copying. Maintain central
management and control of your fax
server while providing versatile walk-up
fax input and output options at your
ColorQube device, including two-
sided scanning and printing, stapling
and even secure printing of your fax
documents. There is no need for a
separate telephone line, and there are
fewer devices and supplies to maintain.
Visit the Xerox Partner web site for a
complete listing of Xerox validated
network server fax providers.
•
Internet Fax to any remote internet
fax terminal, including another
ColorQube device. Internet Fax takes
advantage of your existing network
and integrates easily with your email
server, eliminating costly long-distance
charges. You can receive and print
documents sent from any compliant
Internet Fax device or email client,
allowing more effective use of assets
and reducing the number of devices
on your network.