Version 2.
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Table of Contents 1 The Xerox FreeFlow Print Server..........................................................1-1 About the Xerox FreeFlow Print Server User Interface..........................................1-1 About the Features of the User Interface (UI).........................................................1-2 About the Banner...................................................................................................1-2 Supported Languages and Regions.............................................
Table of Contents About the More Actions Menu in Job Manager......................................................3-3 About the Search Field......................................................................................................3-4 Configuring the Display of the Window.....................................................................3-4 About Ineligible Jobs..........................................................................................................
Table of Contents About Sides Imaged...........................................................................................3-20 About Output Location......................................................................................3-20 About Offset..........................................................................................................3-20 About Collation.....................................................................................................3-21 About Output Delivery..
Table of Contents About the Gray Tab.............................................................................................3-33 Additional Information About the Gray Source Color Space.....................................................................................................3-33 About Using Embedded Profile for Gray Source Color Space.....................................................................................................
Table of Contents About Adjusted Preview.......................................................................3-43 About Color Mode..................................................................................3-43 About the Overprint and Enhancement Check Boxes.............3-44 About Halftones and Screens............................................................3-44 About RGB to Black for Text and Graphics...................................3-45 About Image Interpolation..............................
Table of Contents Changing Job Properties...................................................................................3-60 Renaming a Print Job.........................................................................................3-60 Moving a Print Job to a Different Queue....................................................3-60 Releasing a Job to Print.....................................................................................3-61 Deleting a Print Job......................................
Table of Contents About Stock Weight...............................................................................4-19 About Stock Color...................................................................................4-19 About Stock Type....................................................................................4-19 About Drilled Holes................................................................................4-19 About Stock Front Coating....................................................
Table of Contents Setting a Queue to Reject Print Jobs............................................................4-38 Setting a Queue to Release Print Jobs.........................................................4-39 Setting a Queue to Hold Print Jobs...............................................................4-39 Setting a Queue to Be Locked.........................................................................4-39 Setting a Queue to Be Unlocked.......................................................
Table of Contents About the User Accounts Section....................................................................6-9 About Adding a New User Account................................................6-10 About Editing a User Account...........................................................6-10 About the Password Management and Password Setting(s) Section...............................................................................................................6-11 About the Automatic Logoff Section...
Table of Contents x FreeFlow Print Server Online Help
1 The Xerox FreeFlow Print Server The FreeFlow® Print Server software provides an easy-to-use UI that enables quick access to the following functions of your Xerox® printing system: Note Some features described are enabled through a Productivity Pack license. Note Depending on the configuration of your system, not all of the features described may be available. • Job Manager: Enables you to manage print jobs. • Queue Manager: Enables you to manage print queues.
The Xerox FreeFlow Print Server About the Features of the User Interface (UI) The following areas of the UI are displayed regardless of which window is open: • Top Banner: This area contains helpful links to other windows of the UI, to external support web sites, and to online Help documentation. • Site Navigation: This area displays a navigation bar that includes tabs to help you navigate the site quickly and easily.
The Xerox FreeFlow Print Server Related Topics: Supported Languages and Regions Selecting a Display Language Selecting a Region Supported Languages and Regions As of the 2.0 launch, the following languages are supported in the Xerox® Freeflow® Print Server and are automatically installed on supported printers: • German • US English • Spanish • French • Italian • Dutch • Portuguese/Brazilian • Russian Note Japanese is supported.
The Xerox FreeFlow Print Server About the Site Navigation Bar The Site Navigation bar is always displayed under the status area of the screen. Use the Site Navigation bar to access the following sections of the UI: Table 1. Site Navigation Bar Options Name Description Job Manager Enables you to manage all print jobs. Queue Manager Enables you to manage all print queues. Printer Enables you to manage paper stock and printer trays and to monitor the use of the dry inks.
The Xerox FreeFlow Print Server About the Icons Used in the Status Area Table 2. Identification of Icons Used in the Status Area Icon Name Description Alert Indicates that the printer needs attention or that the indicated ink supply is low. Pause Printer Enables you to pause the printer. Resume Printer Enables you to resume the printer. Printing Progress Informs you of a job’s printing status and progress. Processing Progress Informs you of a job’s processing status and progress.
The Xerox FreeFlow Print Server • Busy • Ready • Faulted • Paused By hovering the cursor over a specific area of the mimic, you can obtain any additional information that may be available. About the Display Options The Display Options menu enables you to quickly view the status of print jobs, ink levels, and paper levels. Using the Job Progress Option to Monitor Your Print Job The Job Progress option enables you to monitor the progress of your print job. 1.
The Xerox FreeFlow Print Server The window also displays a percentage of ink remaining, as well as a graphic status indicator: • Check Mark: Indicates that the dry ink level is satisfactory for continued printing. • Attention Symbol: Indicates that the dry ink level is not satisfactory for continued printing and must be replenished. 2. To make a different selection, click the Right-Arrow button next to the display window.
The Xerox FreeFlow Print Server Additional Information and Settings The FreeFlow® Print Server software provides access to additional information through tabs, menus, and action icons. Tabs provide access to different information, settings, and options from within the same window. Menus enable you to control functionality at the job or queue level. Menus are accessed by right-clicking or double-clicking on a particular job, queue, or list item.
2 Logon and Password Security The Logon menu enables you to log on, log off, and change your password. About System Logon and Logoff You must log on to the Xerox® Freeflow® Print Server system before you can use all the available features. The following user types are allowed access to the FreeFlow® Print Server: • User: The walk up User has minimum access rights. • Operator: The Operator requires a logon and a password and has restricted access. The Operator level is designated for the Print Operator.
Logon and Password Security 1. At the Logon menu, enter your User Name (User Level) using either method below: • Type your User Name directly into the field. • Select your User Name from the menu. 2. Enter your password. Note To see the password you entered, click the Eye icon. 3. Click Logon. Note To maintain security, the logon passwords should be changed at regular intervals.
Logon and Password Security About Weak and Strong Passwords Changing User Passwords About Weak and Strong Passwords The Xerox® Freeflow® Print Server provides the means for enforcing a strong password policy. Weak passwords do not meet strict security guidelines. The only requirement for weak passwords is that they contain zero to eight alphanumeric characters, as determined by the system administrator. Strong passwords can help you meet strict security guidelines.
Logon and Password Security Weak passwords require zero to eight alphanumeric characters, as determined by your System Administrator. 4. Type the same new password again into the Confirm New Password field. 5. Click Change. If you decide not to save the change, select Cancel to restore the original password. An error message appears if any entry is not valid.
3 Job Manager The Job Manager section of the user interface enables you to: • preview jobs • print jobs • hold jobs • resume jobs • delete jobs • change job properties and options The Job Manager is the default screen of the Xerox® Freeflow® Print Server user interface. Accessing the Job Manager Window Click Job in the navigation bar.
Job Manager About the Job Manager Window The Job Manager window contains tabs, buttons, More Actions menu, Search Job Details field, and the job list. About Job Manager Menu The menu enables you to select which category or state of print jobs within the system is displayed in the resulting list. If necessary, use the scroll bar to view additional jobs not shown.
Job Manager About the Completed Menu Option Completed jobs are those that have already been printed. Clicking Completed displays a list of jobs that are completed. Note If Retain PDL File is enabled, the PDL is kept in the system for later printing from the Completed list. About the Job Manager Toolbar The toolbar offers only a couple of the options available from the More Actions menu. The toolbar includes: • Properties: Enables you to view and modify the properties of an existing queue.
Job Manager • Move to Queue: Moves the print job to the designated queue. • Delete: Enables you to delete an existing print job. • Select All: Highlights all of the print jobs in the job list. • Clears All: Clears all selected (highlighted) print jobs in the job list. • Redisplay: Updates the job list displayed. Note To choose more than one print job when selecting the Delete and Hold options, use either method below: • Press and hold down the (Control) key and select each individual job.
Job Manager b) Hold down the left mouse button and drag the column separator appropriately: left to decrease column width; right to increase column width Note If the width of a column is too small to display the entire contents of a cell, hover the cursor over the cell to view the full contents. About Ineligible Jobs A print job is ineligible for printing because the printer is not set up appropriately to accommodate the configured job options.
Job Manager 4. Click the Previous and Next buttons to move back and forth through the ineligible jobs. 5. Click Close to exit the window. About Faulted Jobs When a print job has faulted, the job status in the queue is updated to say Faulted. Additionally, an alert icon, a Faulted Job message, and a Details button appear in the banner area of the Job Properties window. A faulted job may contain errors that cause any of the following results: • The job is prevented from being printed.
Job Manager • Color Management: Contains two sections: the color data flow diagram and the controls area. The color data flow diagram represents the paths that color data follow while being processed by the system. The controls area enables you to set functions that enhance the quality of the printed image based on the type of file printed and the fonts used. • Image Placement: Contains features that enable you to modify original images for output.
Job Manager Related Topics: About the Common Icons Used in Job and Queue Properties About the Unique Icons Used in Queue Properties About the Icons Used for the Job Properties Tabs Table 3.
Job Manager About the Unique Action Icons Used in Job Properties Table 4. Identification of Action Icons Unique to Job Properties Icon Name Description Resume Releases a pending job. Hold Holds an active print job. Thumbnails... Enables you to view thumbnail images of a print job before it is printed. Print Next Advances a job in the print queue so that it is the next job to be printed. Move to Queue Enables you to move the print job to a different printer queue.
Job Manager Icon Name Description Uncollated Indicates that the pages are not printed in sequence, but by quantity. Example: 1, 1, 1, 2, 2, 2, 3, 3, 3. Collated Indicates that the pages of the print job are printed sequentially by set. Example: 1, 2, 3, 1, 2, 3, 1, 2, 3. PDF Indicates a file format of PDF. TIFF Indicates a file format of TIFF. PostScript Indicates a file format of PostScript. Unknown Format Indicates that the file format is not known.
Job Manager Icon Name Description Normal Indicates a color mode of Normal. Image Quality Normal with Enhanced Indicates a color mode of Normal with Enhanced Gloss Gloss. FreeFlow Print Server Online Help Grayscale Indicates a color mode of Grayscale. Fast Black Indicates a color mode of Fast Black. System Specified Indicates that halftone screen used is system selected. Dot Indicates that a Dot halftone screen is in use. Line Indicates that a Line halftone screen is in use.
Job Manager Icon Name Description None Indicates that no layout type is selected. N Up Indicates that the layout type N Up is selected where multiple pages of content can be printed on a single sheet of paper. Booklet Indicates that the layout type Booklet is selected where the content is bound and usually has a cover.
Job Manager • Stock List • Bytes Processed • Images Processed • Total Pages Printed • Sets Completed When you are finished making selections, click either: • Cancel to exit the window without saving your selections • Save to save your selections and close the window About Quantity Use the Up and Down arrows to change the number of desired prints. About Collation Click your preference for collated or uncollated print sets.
Job Manager • Job Sender: The name of the person who sent the job. This field cannot be edited. • Job Recipient: The name of the person who is to receive the job. If you do not know the name of the intended recipient, you may enter a recipient location. • Banner Page Message: Information you want to be printed on the Banner Page. • Printing Date and Time: Specifies when the job was printed. • Number of Copies: The number of job copies that were printed.
Job Manager About Pages to Print Select the Print All Pages check box or use the Up and Down arrows to designate the page range to be printed. The From field represents the first page to be printed, and the To field represents the last page to be printed.
Job Manager About Banner Page Message The Banner Page Message box is intended for the user’s own message or notes. The text entered in the message box is printed along with the Job ID, server information, and queue information. Important The Print Banner Pages check box must be selected for the Banner Page Message to be printed. Type directly into the message box, the desired text to be printed on the Banner Page of the print job.
Job Manager • Sets Completed Note This information is also displayed in the Display Options window of the Status Area. Related Topics: Using the Job Progress Option to Monitor Your Print Job About the Paper Stock Tab Note The features and options available depend upon the configuration of your system.
Job Manager Any attributes not specified either by the submitter or in the data file are acquired from the queue defaults. • Select a stock from the Stock List. This option ensures that the job uses an available stock. • Set all properties except for Size to Use-Ready. The system uses any available stock of the correct size. When using this option, you can either select a size, or permit the size to be determined by the data file. Note If a job uses multiple page sizes, do not to set a specific size.
Job Manager About Stock Type Select the desired type of stock. If you select Custom, an additional field appears where you can enter the desired stock. About Drilled Holes Select the desired number of holes to be drilled. About Stock Front Coating Select the desired coating for the front side of the print. About Stock Back Coating Select the desired coating for the back side of the print. About the Output Tab The Output tab enables you to configure finishing options.
Job Manager • Cancel to exit the window without saving your selections • Save to save your selections and close the window About Stapling/Finishing Select the desired option for stapling, hole punching, and/or folding. Note Depending on your selections, additional Stapling and/or Hole Punch menus or options may appear where you can make additional selections. Note The graphical representation of the printed pages is updated to show the results of the options selected.
Job Manager • Each Uncollated Stack: The offset occurs between each stack printed. • Each Set and Stack: The offset occurs between each set and stack printed. About Collation Click your preference for collated or uncollated print sets. About Output Delivery Choose one of the following selections: • System Specified • Face Up • Face Down About Collated Sets Offset Interval Use the Up and Down arrows to select the desired number of sets for the offset interval.
Job Manager About the Image Quality Tab When adusting image quality control settings, it is important to make small, incremental adjustments. Making large adjustments can create image quality problems.
Job Manager Note The buttons above the sliders each have three values that change to show the numerical effect that changing the slider has on that particular color. Note To reset all of the sliding scales, click the Rest All To Zero button. Note If you make an adjustment using the C, M, Y, or K buttons, the All Colors button becomes unavailable. About Adjusted Preview The check box enables you to toggle between a representation of the original color balance settings and your adjusted color settings.
Job Manager About the Overprint and Enhancement Check Boxes The Image Quality tab includes the following check boxes to control overprinting and enhancement: • Overprint: Select the check box to enable overprint. • Black Overprint: Select the check box to enable black overprint. • Text and Graphics Enhancement: Select the check box to enable text and graphic enhancement.
Job Manager • Stochastic Screens: Stochastic screening uses randomly placed dots instead of the traditional halftone dots aligned along designated screen angles. The concept of stochastic screening is that dots placed randomly do not cause moire patterns. However, completely random positioning does not work well. The stochastic screen prevents screening interference patterns, but it can cause graininess and other visual artifacts.
Job Manager • Smart: This method automatically chooses between Bi-Linear interpolation and Filtered interpolation based on the input image characteristics. Smart interpolation provides the best quality interpolation. About Resolution Select one of the following: • 300x300x8 dpi • 600x600x8 dpi Note For best results, match the resolution of the print file to the resolution setting of the print queue.
Job Manager About the Icons Used in the Color Management Tab Table 6.
Job Manager The CMYK Source Color Space area contains two menus: Images and Text and Graphics Enhancement. The CMYK Rendering Intent area contains three menus: Images, Text, and Graphics. These menus enable you to make separate adjustments that cause the system to perform specific optimization for CMYK. About Using Embedded Profile for CMYK & RGB By enabling or disabling the Use Embedded Profile check box, you can choose whether to use or ignore any embedded profiles that may be in the print job.
Job Manager Explanation of Job Rendering Occasionally, the requested colors in an image are outside the gamut of the target printer and cannot be exactly reproduced. Rendering provides color mapping between the color gamut of the source image and the color gamut of the printer. Select the Rendering option that best fits the images in the source files as they map to the printer.
Job Manager Note You can choose different rendering options for images, text, and graphics to optimize each output type appropriately.
Job Manager Tip If you are trying to match an industry standard and your file contains RGB and CMYK input, select the Enable Printer Simulation check box so the RGB and CMYK elements will match. If you have a document that contains RGB and CMYK data and want all of the data to match, it is also recommended that you select the Enable Printer Simulation check box. The RGB data is converted to CMYK using the CMYK Color Space chosen in the CMYK Color Space area.
Job Manager Select one of the following: • Saturation • Perceptual • Relative Colorimetric • Absolute Colorimetric The Rendering Intent and Color Space features enable the system to perform specific optimizations for CMYK or RGB. For example, a Colormetric selection is best used for CMYK color matching, while a value of Perceptual is best used for RGB professional photographs.
Job Manager • Saturation: Optimizes the rendering of business graphics, such as charts and graphs. Preserves 100% K, making it good for text. • Perceptual: Optimizes the rendering of photographic images. Preserves the visual relationship among colors as they are perceived by the human eye. All or most colors are proportionally scaled to fit the output gamut, but their relationship does not change. • Relative Colorimetric: Optimizes the rendering of spot color and logos.
Job Manager About Using Embedded Profile for Gray Source Color Space By enabling or disabling the Use Embedded Profile check box, you can choose whether to use or ignore any embedded profiles that may be in the print job. By default, the check box is not selected and any profiles are ignored. When selected, any embedded profiles take precedence over the queue default settings.
Job Manager A second example scenario follows: Within the document there are spot color objects and CMYK objects next to each other that should match. If you disable spot color processing, the spot color data goes through the CMYK path, resulting in objects that look the same. About Destination Profile Select the desired profile to be used. About the Color Management Flow Diagram The color flow diagram always reflects the current state of the control area settings.
Job Manager About Image Rotation The Image Rotation option enables you to rotate the printing or image 180 degrees. Select between no rotation (0 degrees) and 180 degree rotation. About Image Shift The Image Shift option enables you to adjust where on a page printing occurs. Use the Up and Down arrows to increase or decrease the amount of desired shift in either or both the X and Y directions. Note A positive X value, shifts printing up; a negative value shifts printing down.
Job Manager About Front Cover and Back Cover About New Exception Page(s) About Inserts About the Icons Used for Special Pages Table 7. Identification of Icons Used for Special Pages Tabs Icon Tab Name Front Cover Back Cover Exceptions Inserts Table 8. Identification of Icons Used in Special Pages Icon Name Description Edit Enables you to edit the properties of the selected special page. Delete Deletes the selected special page. Delete All Deletes all special pages.
Job Manager • Making Front Cover & Back Cover Same • Print On • Size • Weight • Color • Type • Drilled • Front Coating • Back Coating When you are finished making selections, click either: • Cancel to exit the window without saving your selections • Ok to save your selections and close the window About Making the Front Cover & Back Cover the Same Select the check box if the front and back covers are to be the same.
Job Manager Note The supported media weight is 70-250 GSM. About Stock Color Select the desired paper color. If you select Custom, an additional field appears where you can enter the desired color. About Stock Type Select the desired type of stock. If you select Custom, an additional field appears where you can enter the desired stock. About Drilled Holes Select the desired number of holes to be drilled. About Stock Front Coating Select the desired coating for the front side of the print.
Job Manager About the Image Quality Tab About the Color Management Tab About the Basic Settings Tab From the Settings window you can configure the following properties: • Size • Weight • Color • Sides Imaged • Image Shift • Type • Drilled • Front Coating • Back Coating About Page(s) The Pages(s) option remains at the top of the window regardless of which tab is selected. Enter the page numbers and/or the range of pages using commas to separate the entries. About Stock Size Select the desired paper size.
Job Manager About Stock Type Select the desired type of stock. If you select Custom, an additional field appears where you can enter the desired stock. About Drilled Holes Select the desired number of holes to be drilled. About Stock Front Coating Select the desired coating for the front side of the print. About Stock Back Coating Select the desired coating for the back side of the print. About Sides Imaged This option determines the placement and positioning of the image or text on the page.
Job Manager About the Image Quality Tab Selecting the Image Quality tab enables to you to configure the following properties: • Color Balance • Adjusted Preview • Color Mode • Overprint check box • Black Overprint check box • Text and Graphics (Enhancement) check box • Halftone • RGB to Black (for Text and Graphics) • Interpolation Method When you are finished making selections, click either: • Cancel to exit the window without saving your selections • Ok to save your selections and close the window About
Job Manager Note The buttons above the sliders each have three values that change to show the numerical effect that changing the slider has on that particular color. Note To reset all of the sliding scales, click the Rest All To Zero button. Note If you make an adjustment using the C, M, Y, or K buttons, the All Colors button becomes unavailable. About Adjusted Preview The check box enables you to toggle between a representation of the original color balance settings and your adjusted color settings.
Job Manager About the Overprint and Enhancement Check Boxes The Image Quality tab includes the following check boxes to control overprinting and enhancement: • Overprint: Select the check box to enable overprint. • Black Overprint: Select the check box to enable black overprint. • Text and Graphics Enhancement: Select the check box to enable text and graphic enhancement.
Job Manager • Stochastic Screens: Stochastic screening uses randomly placed dots instead of the traditional halftone dots aligned along designated screen angles. The concept of stochastic screening is that dots placed randomly do not cause moire patterns. However, completely random positioning does not work well. The stochastic screen prevents screening interference patterns, but it can cause graininess and other visual artifacts.
Job Manager • Smart: This method automatically chooses between Bi-Linear interpolation and Filtered interpolation based on the input image characteristics. Smart interpolation provides the best quality interpolation. About Resolution Select one of the following: • 300x300x8 dpi • 600x600x8 dpi Note For best results, match the resolution of the print file to the resolution setting of the print queue.
Job Manager About the Icons Used in the Color Management Tab Table 9.
Job Manager The CMYK Source Color Space area contains two menus: Images and Text and Graphics Enhancement. The CMYK Rendering Intent area contains three menus: Images, Text, and Graphics. These menus enable you to make separate adjustments that cause the system to perform specific optimization for CMYK. About Using Embedded Profile for CMYK & RGB By enabling or disabling the Use Embedded Profile check box, you can choose whether to use or ignore any embedded profiles that may be in the print job.
Job Manager Explanation of Job Rendering Occasionally, the requested colors in an image are outside the gamut of the target printer and cannot be exactly reproduced. Rendering provides color mapping between the color gamut of the source image and the color gamut of the printer. Select the Rendering option that best fits the images in the source files as they map to the printer.
Job Manager About the RGB Tab The RGB tab includes the following settings: RGB Source Color Space • Use Embedded Profile check box - Images - Text and Graphics Enhancement - Enable Printer Simulation check box RGB Rendering Intent • Use Embedded Rendering check box - Images - Text - Graphics Additional Information About RGB Color Space The RGB Color Space section of the Color Management Tab has two areas: RGB Source Color Space and RGB Rendering Intent.
Job Manager Tip If you are trying to match an industry standard and your file contains RGB and CMYK input, select the Enable Printer Simulation check box so the RGB and CMYK elements will match. If you have a document that contains RGB and CMYK data and want all of the data to match, it is also recommended that you select the Enable Printer Simulation check box. The RGB data is converted to CMYK using the CMYK Color Space chosen in the CMYK Color Space area.
Job Manager • Saturation • Perceptual • Relative Colorimetric • Absolute Colorimetric The Rendering Intent and Color Space features enable the system to perform specific optimizations for CMYK or RGB. For example, a Colormetric selection is best used for CMYK color matching, while a value of Perceptual is best used for RGB professional photographs.
Job Manager • Perceptual: Optimizes the rendering of photographic images. Preserves the visual relationship among colors as they are perceived by the human eye. All or most colors are proportionally scaled to fit the output gamut, but their relationship does not change. • Relative Colorimetric: Optimizes the rendering of spot color and logos.
Job Manager About Using Embedded Profile for Gray Source Color Space By enabling or disabling the Use Embedded Profile check box, you can choose whether to use or ignore any embedded profiles that may be in the print job. By default, the check box is not selected and any profiles are ignored. When selected, any embedded profiles take precedence over the queue default settings.
Job Manager A second example scenario follows: Within the document there are spot color objects and CMYK objects next to each other that should match. If you disable spot color processing, the spot color data goes through the CMYK path, resulting in objects that look the same. About Destination Profile Select the desired profile to be used. About the Color Management Flow Diagram The color flow diagram always reflects the current state of the control area settings.
Job Manager About Quantity Use the Up and Down arrows to change the number of desired prints. About Stock Size Select the desired paper size. If you select Custom, the Width and Height fields appear where you can enter the appropriate measurements. Note The acceptable range for each dimension appears under its entry field. About Stock Weight Select the desired paper weight. Note The supported media weight is 70-250 GSM. About Stock Color Select the desired paper color.
Job Manager About Time Stamps The Time Stamps tab enables you to view various time-related information for a print job. The Time Stamp tab displays the following data about printed jobs: • Submission Time • Processing Start Time • Print Start Time • Total Print Suspend Time • Completion Time • Processing End Time • Print End Time • Total Processing Suspend Time About Submission Time Submission Time: The time that the job was submitted and accepted by the Print Server.
Job Manager About Print End Time The Print End Time: The time that the job finished being printed. About Total Processing Suspend Time Total Processing Suspend Time: The amount of time that the job was suspended while being processed. About the Option Conflict Gray-out Feature The FreeFlow® Print Server uses a Conflict Gray-out feature to prevent you from selecting conflicting features on the same tab.
Job Manager • Rename a print job. Uploading a New Print Job to the Print Server 1. To open the Upload New Job window, use either method below: • Right-click the mouse anywhere in the job list and select Upload New Job. • Select Upload New Job from the More Actions window. The Upload New Job... window appears. 2. Use the Browse button to navigate to the directory containing the file to be printed. 3. Double-click the desired file, or single-click the file and click Open.
Job Manager • For multiple, sequential items, press and hold down the key and select the first and last items that you want from the list. This action highlights the first and last selected file or queue names and all entries in between. Changing Job Properties 1. To modify the properties of submitted print jobs, use any method below: • Double-click the job. • Right-click the job and select Properties. • Select the job and click the Properties icon in the toolbar.
Job Manager The job is moved to the selected queue. Releasing a Job to Print Releasing jobs for printing can be done from the Held queue list and the Completed queue list if the Retain PDL option is enabled in the General tab of Administration. 1. Select the job to be released in the Held or Completed list. 2. Click the Resume icon on the toolbar. Deleting a Print Job 1. Perform either action from the Job Manager window: • Right-click the job and select Delete.
Job Manager 3-62 FreeFlow Print Server Online Help
4 Queue Manager The Queue Manager section enables you to create and manage print queues and ensure the steady flow of jobs through the printing system. The Queue Manager also enables you to: • change the properties of a queue • change the job status of a queue Working with Printer Queues For a job to be printed, it must be submitted to the printer through a print queue. The function of a print queue is to manage the flow of print jobs through the FreeFlow® Print Server to the printer.
Queue Manager • HostName_PRINT: The Print queue is created with the standard set of default settings. • HostName_SAVE: - Color printers: The Save queue is created with typical color attribute settings. For example, Fast Reprint Format, Save DRI, and Gather Images are enabled. Monochrome printers: The Save queue is created with typical monochrome image quality attribute settings. • HostName_HOLD: The Hold queue is created with the standard set of default settings. The queue is set to Do Not Release Jobs.
Queue Manager • Hot Folder: The Hot Folders option enables you to print jobs by copying jobs into a Hot Folder enabled queue. The Hot Folder column displays either Yes or No. If Yes is displayed, the Hot Folders option is enabled. If No is displayed, the Hot Folders option is disabled. Accessing the Queue Manager Window Click Queue on the navigation bar. Configuring the Queue Manager Window 1.
Queue Manager For example, any Exception Page settings (priority 2) overrides any Job Ticket settings (priority 3). Any Queue Property override settings take precedence over all other property features. Creating New Queues Before jobs can be printed, they must be submitted to the printer through a print queue. The function of a queue is to manage the flow of print jobs through the Print Server to the printer.
Queue Manager • The PDL Settings tab: Enables you to select decomposer (processing) options. Note If you do not have a valid PostScript™ license on the system, you will see PostScript in the list of format options, but it will be grayed out and it cannot be selected. 5. When you are finished making selections, do one of the following: • Click Cancel to exit the window without creating a new queue. • Click Add Queue to create the new queue and exit the window. 6.
Queue Manager Note When using Copy Queue, the new queue inherits the Print Line selection of the copied queue. Setting or Changing Queue Properties Once a new queue is created, most of its properties can be added, deleted, and modified; however, the Queue Name and Printer Name cannot be modified.
Queue Manager • Press the key. About Queue Properties The Queue Properties window enables you to view and specify parameters that are used as default settings to process all jobs submitted to the queue. The Queue Properties window contains the following tabs: • Basic Settings: Contains default job property settings for jobs submitted to the queue. • Paper Stock: Contains stock and tray choices for your print job. • Output: Contains features used to determine job output options.
Queue Manager • Disable Hot Folder: Disables use of the Hot Folders option. • Accept: Enables the queue to accept new jobs for printing. • Reject: Prevents the queue from accepting new jobs for printing. • Release: Sets the queue to automatically send incoming jobs to print. • Hold Jobs: Prevents the queue from automatically releasing jobs to print. Jobs can only be printed once they are manually set to be released or if the queue status is changed. • Lock: Enables you to lock one or multiple queues.
Queue Manager About Icon Use Icons are used throughout the user interface to provide quick access to frequently used actions. Some icons are used throughout the entire UI. Other icons are unique to a particular tab. Related Topics: About the Common Icons Used in Job and Queue Properties About the Unique Icons Used in Queue Properties About the Icons Used for the Queue Properties Tabs Table 10.
Queue Manager About the Unique Icons Used in Queue Properties Table 11. Identification of Icons Unique to Queue Properties Icon Name Description New Queue Launches the Queue Properties window so you can configure the properties for a new queue. Accept Jobs Queue Sets the selected queue to accept print jobs. Reject Jobs Queue Sets the selected queue to reject print jobs. Release Jobs in Queue Sets the selected queue to release print jobs.
Queue Manager Icon Name Description Uncollated Indicates that the pages are not printed in sequence, but by quantity. Example: 1, 1, 1, 2, 2, 2, 3, 3, 3. Collated Indicates that the pages of the print job are printed sequentially by set. Example: 1, 2, 3, 1, 2, 3, 1, 2, 3. PDF Indicates a file format of PDF. TIFF Indicates a file format of TIFF. PostScript Indicates a file format of PostScript. Unknown Format Indicates that the file format is not known.
Queue Manager Icon Name Description Normal Indicates a color mode of Normal. Image Quality Normal with Enhanced Indicates a color mode of Normal with Enhanced Gloss Gloss. 4-12 Grayscale Indicates a color mode of Grayscale. Fast Black Indicates a color mode of Fast Black. System Specified Indicates that halftone screen used is system selected. Dot Indicates that a Dot halftone screen is in use. Line Indicates that a Line halftone screen is in use.
Queue Manager Icon Name Description None Indicates that no layout type is selected. N Up Indicates that the layout type N Up is selected where multiple pages of content can be printed on a single sheet of paper. Booklet Indicates that the layout type Booklet is selected where the content is bound and usually has a cover.
Queue Manager When you are finished making selections, click either: • Cancel to exit the window without saving your selections • Save to save your selections and close the window About Quantity Use the Up and Down arrows to change the number of desired prints. About Collation Click your preference for collated or uncollated print sets. About Administrative Pages Administrative Pages are optional pages that can be printed with the job.
Queue Manager • • • • • • Printing Date and Time: Specifies when the job was printed. Number of Copies: The number of job copies that were printed. Product Name and Current Software Version Account Number: Can be a number used for billing purposes. Job ID: The job identification set at the Print Server. Server Name and Queue Name: Identifies the server and queue. To include a printed Banner Page as the first page of the job, select the Print Banner Pages check box.
Queue Manager Example: You can include a description of the queue or include directions such as, “Send only 8.5 x 14 inch jobs.” About Sides Imaged This option determines the placement and positioning of the image or text on the page. • 1 Sided: Only the front side of the sheet of paper is printed. • 2-Sided: Both the front and the back sides of the paper are printed. • Head-to-Toe: 2-sided printing where the top of each page is positioned at opposite ends of the sheet of paper.
Queue Manager Note If the option is viewed from a Queue Properties window, an Override icon is available next to the option. Click the Override icon to lock (override) or unlock the setting. When an Override icon is locked, the settings associated with the override take precedence over what is configured in the job. About Banner Page Message The Banner Page Message box is intended for the user’s own message or notes.
Queue Manager Note If you selected a stock from the Stock List on the Basic Settings tab, the following properties are pre-selected: • Size • Weight • Color • Type • Front Coating • Back Coating If you did not select a stock from the Stock List, you can use the properties listed above to configure the paper stock options. Additionally, you will need to select an option from the Drilled property.
Queue Manager About Stock Name If you selected a stock from the Stock List on the Basic Settings tab, that stock name appears in this field. About Stock Size Select the desired paper size. If you select Custom, the Width and Height fields appear where you can enter the appropriate measurements. Note The acceptable range for each dimension appears under its entry field. About Stock Weight Select the desired paper weight. Note The supported media weight is 70-250 GSM.
Queue Manager About the Output Tab The Output tab enables you to configure finishing options. Finishing is a general term that refers to the processes that are typically performed on a job after it is printed. The specific finishing options that are available vary based on the capabilities of your printer and any attached finishing units. If no finishing unit is available, the default setting is None.
Queue Manager • Head-to-Toe: 2-sided printing where the top of each page is positioned at opposite ends of the sheet of paper. To read the back side of the sheet, turn the sheet over from top to bottom. About Output Location Choose one of the following selections: • System Specified: Allows the system to select the most appropriate output location based on the job properties selected and the available finishing components on the printer.
Queue Manager About Output Delivery Choose one of the following selections: • System Specified • Face Up • Face Down About the Image Quality Tab When adusting image quality control settings, it is important to make small, incremental adjustments. Making large adjustments can create image quality problems.
Queue Manager • Midtones: Move the slider up (positive values) to make the midtones in the image darker. Move the slider down (negative values) to make the midtones in the image lighter. • Shadows: Move the slider up (positive values) to make the shadows in the image darker. Move the slider down (negative values) to make the shadows in the image lighter. Note The buttons above the sliders each have three values that change to show the numerical effect that changing the slider has on that particular color.
Queue Manager About Grayscale Printing Selecting a Grayscale option disables any Image Quality features that are incompatible with grayscale printing. About the Overprint and Enhancement Check Boxes The Image Quality tab includes the following check boxes to control overprinting and enhancement: • Overprint: Select the check box to enable overprint. • Black Overprint: Select the check box to enable black overprint.
Queue Manager • Stochastic Screens: Stochastic screening uses randomly placed dots instead of the traditional halftone dots aligned along designated screen angles. The concept of stochastic screening is that dots placed randomly do not cause moire patterns. However, completely random positioning does not work well. The stochastic screen prevents screening interference patterns, but it can cause graininess and other visual artifacts.
Queue Manager • Smart: This method automatically chooses between Bi-Linear interpolation and Filtered interpolation based on the input image characteristics. Smart interpolation provides the best quality interpolation. About Resolution Select one of the following: • 300x300x8 dpi • 600x600x8 dpi Note For best results, match the resolution of the print file to the resolution setting of the print queue.
Queue Manager About the Icons Used in the Color Management Tab Table 13.
Queue Manager The CMYK Source Color Space area contains two menus: Images and Text and Graphics Enhancement. The CMYK Rendering Intent area contains three menus: Images, Text, and Graphics. These menus enable you to make separate adjustments that cause the system to perform specific optimization for CMYK. About Using Embedded Profile for CMYK & RGB By enabling or disabling the Use Embedded Profile check box, you can choose whether to use or ignore any embedded profiles that may be in the print job.
Queue Manager Explanation of Job Rendering Occasionally, the requested colors in an image are outside the gamut of the target printer and cannot be exactly reproduced. Rendering provides color mapping between the color gamut of the source image and the color gamut of the printer. Select the Rendering option that best fits the images in the source files as they map to the printer.
Queue Manager About the RGB Tab The RGB tab includes the following settings: RGB Source Color Space • Use Embedded Profile check box - Images - Text and Graphics Enhancement - Enable Printer Simulation check box RGB Rendering Intent • Use Embedded Rendering check box - Images - Text - Graphics Additional Information About RGB Color Space The RGB Color Space section of the Color Management Tab has two areas: RGB Source Color Space and RGB Rendering Intent.
Queue Manager Tip If you are trying to match an industry standard and your file contains RGB and CMYK input, select the Enable Printer Simulation check box so the RGB and CMYK elements will match. If you have a document that contains RGB and CMYK data and want all of the data to match, it is also recommended that you select the Enable Printer Simulation check box. The RGB data is converted to CMYK using the CMYK Color Space chosen in the CMYK Color Space area.
Queue Manager Select one of the following: • Saturation • Perceptual • Relative Colorimetric • Absolute Colorimetric The Rendering Intent and Color Space features enable the system to perform specific optimizations for CMYK or RGB. For example, a Colormetric selection is best used for CMYK color matching, while a value of Perceptual is best used for RGB professional photographs.
Queue Manager • Perceptual: Optimizes the rendering of photographic images. Preserves the visual relationship among colors as they are perceived by the human eye. All or most colors are proportionally scaled to fit the output gamut, but their relationship does not change. • Relative Colorimetric: Optimizes the rendering of spot color and logos.
Queue Manager About Using Embedded Profile for Gray Source Color Space By enabling or disabling the Use Embedded Profile check box, you can choose whether to use or ignore any embedded profiles that may be in the print job. By default, the check box is not selected and any profiles are ignored. When selected, any embedded profiles take precedence over the queue default settings.
Queue Manager A second example scenario follows: Within the document there are spot color objects and CMYK objects next to each other that should match. If you disable spot color processing, the spot color data goes through the CMYK path, resulting in objects that look the same. About Destination Profile Select the desired profile to be used. About the Color Management Flow Diagram The color flow diagram always reflects the current state of the control area settings.
Queue Manager About Image Rotation The Image Rotation option enables you to rotate the printing or image 180 degrees. Select between no rotation (0 degrees) and 180 degree rotation. About Image Shift The Image Shift option enables you to adjust where on a page printing occurs. Use the Up and Down arrows to increase or decrease the amount of desired shift in either or both the X and Y directions. Note A positive X value, shifts printing up; a negative value shifts printing down.
Queue Manager About PostScript Resolution (dpi) PostScript Resolution (dpi): Choose either of the following options: • 600x600x8 • 300x300x8 About Minimum Line Width The Minimum Line Width option enables you to adjust the minimum line width within a PDF job to control the thickness of the fine lines that they do not disappear during printing. Minimum Line Width: Use the Up and Down arrows to set the desired minimum line width at both resolutions. Note The minimum value is 0 and the maximum value is 4.
Queue Manager Setting the Default Queue Use either method below: • Right-click the queue and select Set as Default. • Select the queue and select Set as Default from the More Actions menu. An icon appears next to the selected queue to indicate that it is the default queue. Deleting a Queue 1. Use either method below: • Right-click the queue and select Delete. • Select the queue and select Delete from the More Actions menu. 2. Click Yes on the confirmation window to delete the queue.
Queue Manager Setting a Queue to Release Print Jobs The Release column of the queue list displays the word Yes if the queue is configured to release print jobs. Although a queue may accept jobs for processing, the jobs do not print unless the queue is set to release print jobs. If the queue is not set to release jobs, then jobs are held until released through Job Manager. Use either method below: • Right-click the queue and select Release. • Select the queue and click the Release icon in the toolbar.
Queue Manager • Select the queue and select Lock from the More Actions menu. The Lock status of the queue changes to Yes. Setting a Queue to Be Unlocked The Lock column of the queue list displays the word No if the queue is unlocked. A queue must be unlocked before you can change its properties or delete it. You can unlock one or more queues. If the selected queues include both locked and unlocked queues, all queues are unlocked. Use either method below: • Right-click the queue and select Unlock.
Queue Manager The Hot Folder status of the queue changes to No.
Queue Manager 4-42 FreeFlow Print Server Online Help
5 Printer The Printer section enables you to view the stock library, manage the paper trays, and monitor dry ink use. The Home page for the Printer section of the UI is the Printer window. This window has three tabs: • Stock Library: Displays the property option information for all paper stocks in the library. • Paper Trays: Displays the property option information for all of the paper trays which are available for use.
Printer • Weight • Front Coating • Back Coating About the Paper Trays Tab The Paper Tray tab displays the property option information for all paper trays in use. The Printer window opens by default displaying the contents of the Stock Library tab. 1. Click the Paper Trays tab to display the table of usable stock trays. 2.
Printer 4. To disable a tray, select the tray and click Disable Tray. To make multiple selections, do either of the following: • For individual items, press and hold down the (Control) key and select each item by left-clicking the mouse. • For multiple, sequential items, press and hold down the key and select the first and last items that you want from the list. This action highlights the first and last selected items and all items in between.
Printer - Black2 • Status: This column indicates the percentage of dry ink remaining. It also displays one of the following statuses: - OK: Indicates that the dry ink level is satisfactory for continued printing. - Low: Indicates that the dry ink level is not satisfactory for continued printing and must be replenished. Note The Low indicator appears in red print to alert you to the impending need to replenish the dry ink.
6 Administration The Administration section enables you to change settings and activate features. About Administration The Administration window provides access to various sections that enable you to change settings and preferences; manage user access, accounting, network functions, and printing; and interact with the system. The Administration window includes the following property tabs: • • • • • • System: Restarts, shuts down, backs up, or restores the system.
Administration About the Icons Used for the Administration Tabs Table 15.
Administration About the Icons Used in Administration Table 16. Identification of Icons Used in Administration Icon Name Description System Indicates a system type of account. Example: operator, user, system administrator. Restart Restarts the printer. Shutdown Shuts down the printer. Add-on Indicates an add-on type of account such as for customer service. Enable Action Icon to enable a specific finisher in the Setup tab. Enabled Indicates that a check box is selected (enabled).
Administration Icon Name Description Redisplay Enables you to load accounting details for a defined set of records. Information Provides additional information upon rollover. About the System Tab The System tab provides access to the Restart, Shut Down, Backup and Restore functions.
Administration Select the appropriate check boxes, then click Backup Now. About the Restore Section The Restore Configuration section enables you to choose which of the following data are to be restored: • ALL (selects all of the following): - Configuration Directory - Queues - Color Profiles - Stock Database Once you have selected the type of restoration to be made, click Restore. About the Setup Tab The Setup tab provides access to various user preferences.
Administration • UI Section: Select your preferences for the following settings: - Language: Select the desired language. - Measurement Units: Select the desired system of measurement. - Numeric Format: Select the desired format. - Time Format: Select the desired time format. - Date Format: Select the desired date format. - Paper Region: Select the desired region.
Administration • 2 Sided Conflict Resolution • PostScript Font Substitution About Scheduling Mode Select one of the following: • Resource Based Scheduling • FIFO (First in First Out) About Job Completion Options When the Retain PDL Files check box is selected, two additional fields appear: • Maximum% Spool Capacity: Enter the desired amount using the Up and Down arrows. The valid range is from 1 to 100%.
Administration About the Administrative Page Settings Section The Adminstration Page Settings section enables you to configure the following settings: • Stock List • Sides Imaged • Site Message - Font Size • Sender Name - Font Size About Stock List The Stock List option enables you to select a standard paper stock and make it the “default” stock used by selecting the Override check box. About Sides Imaged The Sides Imaged option includes a single check box that you can select for 2-sided printing.
Administration Note The valid range is from 6 to 36 points. As you change the point size, the Sender Name display is updated to represent the selected size. About the Finishers Section The Finishers table lists all of the finishers and/or finishing components of the printer and provides the status of each. Click the Disable and Enable icons to activate and/or deactivate each of the finishers individually.
Administration • User Group • Status • Comments The section also has a toolbar with the following selections: • Add: Opens the Add New User Account window where you can enter the details of the new user account. • Edit: Opens the Edit User Account window where you can edit the details of the selected account. • Disable: Disables the selected account. • Delete: Removes the selected account from the list.
Administration When you are finished making selections, click either: • Cancel to exit the window without saving your selections • Save to save your selections and close the window Enabling Strong Passwords Strong passwords can help you meet strict security guidelines. 1. Select the desired account. 2. Click Edit selection.... The Add New User Account window appears. 3. Select the Strong Password check box to enable use of strong passwords. 4. Click Save. Note A restart is not required.
Administration • Allow users to change their own password at login: Select the check box to enable the option. When the check box is selected, four additional check boxes appear: - Deny password changes for a minimum duration: Select the check box to enable the option. When the check box is selected, an additional field appears where you can enter the duration. Use the Up and Down arrows to enter a value from 1 to 30 days.
Administration About the Login Security Section The Login Security section enables you to configure additional security precautions into the system. The Login Security section includes: • Suspend Users Indefinitely After Consecutive failed login attempts: When this check box is selected, an additional field appears enabling you to enter the number of allowed failed login attempts before the user’s account is suspended. The range is between 1 and 10.
Administration • Total Pages • Start Date • End Date The window also includes a toolbar with the following selections: • Details: Opens the Accounting Record Details window. • Export Accounting Records: Opens the Export Accounting Records window. • Print Accounting Records: Opens the Print Accounting Records window. • Accounting Setup: Opens the Accounting Setup window. • Delete: Opens the Delete Accounting Records window.
Administration About the Export Accounting Records Icon The feature to export the Accounting Logs to a file that can be used by another application enables you to easily create reports for customers or to maintain an electronic record of past transactions. Clicking the Export Accounting Records icon opens a window where you can make the selections to export a copy of the selected record(s) from the Accounting Logs table to the desired location. Select the accounting records to be printed.
Administration - All records for Job ID • Print Queue: Select the desired print queue. • Copies: Use the Up and Down arrows to enter the desired number of copies to be printed. • Sides Imaged: Select the number of sides to be imaged. Note Log entries are printed in the sequence they are received. Older records are printed first. The log is printed with one record per page. Click Cancel or press the key to close the window without saving any changes made.
Administration Click Cancel or press the key to close the window without deleting the selected files. Click Delete to remove the records. About the Redisplay Icon Before clicking the Redisplay icon, use the Records menu to select which files you want to be displayed: • All Records: Provides a complete list of all records. • Range of Records: Enter the From and To entries for the desired range of records. • Records by Job ID: Enter the desired Job ID.
Administration • Disable: Enables the selected port. • Enable: Disables the selected port. • Properties: Opens the Add/Socket Properties window where you can edit the properties of the selected port. About the LPR Section The Line Printer Remote (LPR) section allows you to enable or disable protocol. Select the Line Printer Remote (LPR) check box to enable the protocol.
Administration • Device Support Information: Includes the following: - System Administrator Name - Administrator Location - Administrator Phone Number - Operator Name - Operator Location - Operator Phone After adding any missing or “unknown” information, click Ok to save the changes. Click Cancel or press the key to close the window without saving any changes made.
Administration • Properties: Select to view details about the selected license. About the Load License Icon Clicking the Load License icon opens a window that enables you to: • Navigate to the location of the new license. • Select the new license. When you are done, click either: • Open: To load the currently selected license. • Cancel: To cancel the process.
