Xerox® VersaLink® C405 Color Multifunction Printer User Guide
© 2017 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.
Contents 1 Safety 11 Notices and Safety ....................................................................................................................................................... 12 Electrical Safety ............................................................................................................................................................. 13 General Guidelines.....................................................................................................................
Contents 3 Customize and Personalize 53 Customize and Personalize Overview .................................................................................................................... 54 Customizing or Personalizing the Home Screen ................................................................................................ 55 Customizing or Personalizing the Apps ................................................................................................................
Contents Scanning to a USB Flash Drive......................................................................................................................... 94 Scanning to a User Home Folder .................................................................................................................... 95 Scan to Desktop.....................................................................................................................................................
Contents 6 Paper and Media 139 Supported Paper..........................................................................................................................................................140 Recommended Media .......................................................................................................................................140 Ordering Paper ....................................................................................................................................
Contents 8 Troubleshooting 183 General Troubleshooting .........................................................................................................................................184 Printer Does Not Power On..............................................................................................................................184 Printer Resets or Powers Off Frequently .....................................................................................................
Contents Environmental Specifications.................................................................................................................................223 Temperature .........................................................................................................................................................223 Relative Humidity ...............................................................................................................................................
Contents C Recycling and Disposal 245 All Countries ..................................................................................................................................................................246 North America ..............................................................................................................................................................247 European Union....................................................................................................
Safety 1 This chapter includes: • Notices and Safety .......................................................................................................................................................... 12 • Electrical Safety ................................................................................................................................................................ 13 • Operational Safety ..............................................................................................
Safety Notices and Safety Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer. Your Xerox® printer and supplies are designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Safety Electrical Safety This section includes: • General Guidelines........................................................................................................................................................... 13 • Power Cord ......................................................................................................................................................................... 14 • Emergency Turn Off .............................................................................
Safety Power Cord Use the power cord supplied with your printer. • Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet. WARNING: To avoid risk of fire or electrical shock, do not use extension cords, power strips, or power plugs for more than 90 days.
Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer. Operational Guidelines • • • • • • • Do not remove any trays while the printer is printing. Do not open the doors when the printer is printing.
Safety Printer Location • • • • • • • • • • Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. To find the weight for your printer configuration, refer to Physical Specifications on page 220. Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to prevent overheating of the printer. Place the printer in an area where there is adequate space for operation and servicing.
Safety Maintenance Safety Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer. • Clean the device with a dry lint-free cloth only. • Do not burn any consumables or routine maintenance items. For information on Xerox® supplies recycling programs, go to www.xerox.com/gwa. WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.
Safety Printer Symbols Symbol Description Warning: Indicates a serious hazard that can result in death or serious injury if not avoided. Hot Warning: Hot surface on or in the printer. Use caution to avoid personal injury. Warning: Moving parts. To avoid personal injury, use caution. Caution: Indicates a mandatory action to take in order to avoid damage to the property. Caution: To avoid damage to the property, be careful not to spill toner when handling the waste cartridge.
Safety Symbol Description Do not use paper attached with staples or any form of binding clip. Do not use folded, creased, curled, or wrinkled paper. Do not use inkjet paper. Do not use transparencies or overhead projector sheets. Do not reload paper previously printed on or used. Do not copy money, revenue stamps, or postage stamps. For details about all the printer symbols that appear on your printer, refer to the Printer Symbols guide at www.xerox.com/office/VLC405docs.
Safety Environmental, Health, and Safety Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines: United States and Canada: 1-800-ASK-XEROX (1-800-275-9376) Europe: +44 1707 353 434 For product safety information in the United States and Canada, go to www.xerox.com/environment. For product safety information in Europe, go to www.xerox.com/environment_europe.
Getting Started 2 This chapter includes: • Parts of the Printer........................................................................................................................................................... 22 • Power Options ................................................................................................................................................................... 28 • Accessing the Printer..................................................................................
Getting Started Parts of the Printer This section includes: • Front View ........................................................................................................................................................................... 22 • Single-Pass Duplex Automatic Document Feeder ............................................................................................... 23 • Internal Parts ....................................................................................................
Getting Started Single-Pass Duplex Automatic Document Feeder 1 2 3 4 5 1. Document Feeder Cover 2. Paper Guides 3. Single-Pass Duplex Automatic Document Feeder 4. Document Output Tray 5. Document Output Tray Extension Document Feeder Guidelines The Single-Pass Duplex Automatic Document Feeder accommodates the following original-sized documents: • Width: 140–216 mm (5.5–8.5 in.) • Length: 140–356 mm (5.5–14 in.
Getting Started Internal Parts 1. 2. 3. 4. 24 Front Door Toner Cartridges Document Glass Document Cover 5. 6. 7. 8.
Getting Started Rear View 5 4 3 2 1 1. 2. 3. 4. 5. 6. Duplex Unit Transfer Roller Fuser Power Connector Rear Door Left Side Cover 6 7 8 9 10 11 12 7. Phone Line Connector 8. Fax Line Connector 9. Wireless Network Adapter Port Cover 10. USB Port, Type B 11. Ethernet Port 12.
Getting Started Control Panel The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The control panel: • Displays the current operating status of the printer. • Provides access to print, copy, and scan features. • Provides access to reference materials. • Provides access to Tools and Setup menus. • Prompts you to load paper, replace supplies, and clear jams. • Displays errors and warnings.
Getting Started Item Name Description NFC Area Near Field Communication (NFC), is a technology that enables devices to communicate when they are within 10 cm (4 in.) of each other. Use the NFC area to obtain a network interface or to establish a TCP/IP connection between your device and the printer. Touch Screen Display The screen displays information and provides access to printer functions.
Getting Started Power Options The printer has a single multifunction button on the control panel. The Power/Wake button restarts, powers up, or powers down the printer. This button also enters and exits low-power mode, and flashes when the printer is in power-saver mode. Powering On the Printer or Exiting Low-Power or Sleep Mode To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake button. Notes: • • • The Power/Wake button is the only power button on the printer.
Getting Started Restarting, Placing in Sleep Mode, or Turning Off the Printer To restart the printer, place the printer in Sleep Mode, or power off the printer: 1. At the printer control panel, press the Power/Wake button. 2. Select an option. − To restart the printer, touch Restart. − To place the printer in Sleep Mode, touch Sleep. In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes. − To power off the printer, touch Power Off.
Getting Started Accessing the Printer Logging In Logging in is the process by which you identify yourself to the printer for authentication. If authentication is set, to access printer features, you log in with your user credentials. Logging In at the Control Panel 1. 2. 3. 4. 5. At the printer control panel, press the Home button. Touch Log In. Type the User Name using the keypad, then touch Enter. If prompted, enter the password, then press Enter. Touch OK.
Getting Started Introduction to Apps Xerox Apps are a gateway to the features and functions of your device. There are standard Apps that are already installed on the device and that appear on the Home screen. There are also Apps that are installed as standard but are hidden when your device is used for the first time. When you log in, the apps that are configured for your personal account appear on the control panel. You can download more Apps for your device from the Xerox® App Gallery.
Getting Started Information Pages Your printer has a set of information pages that you can print. These pages include configuration and font information, demonstration pages, and more. The following Information Pages are available: Name Description Configuration Report The Configuration Report provides printer information including installed options, network settings, port setup, tray information, and more.
Getting Started Configuration Report The Configuration Report provides product information including, installed options, network settings, port setup, tray information, and more. Printing the Configuration Report 1. 2. 3. 4. At the printer control panel, press the Home button. Touch Device > About > Information Pages. Touch Configuration Report. To return to the Home screen, press the Home button.
Getting Started The Embedded Web Server The Embedded Web Server is the administration and configuration software that is installed in the printer. It allows you to configure and administer the printer from a Web browser. The Embedded Web Server requires: • A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux environments. • TCP/IP and HTTP enabled in the printer. • A network-connected computer with a Web browser that supports JavaScript.
Getting Started Installation and Setup For reference: Installation Guide packaged with your printer. Online Support Assistant at www.xerox.com/office/VLC405support Installation and Setup Overview Before you print, ensure that your computer and the printer are plugged in, powered on, and connected. Configure the initial settings of the printer, then install the print driver software and utilities on your computer.
Getting Started Connecting the Printer This section includes: • Selecting a Connection Method ................................................................................................................................. 36 • Connecting to a Computer Using USB..................................................................................................................... 37 • Connecting to a Wired Network ...............................................................................................
Getting Started Connecting to a Computer Using USB • • • Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008 R2, and Windows Server 2012. Macintosh OS X version 10.9 and later. UNIX and Linux: Your printer supports connection to various UNIX platforms through the network interface. To connect the printer to the computer using a USB cable: 1. Connect the B end of a standard A/B USB 2.0 or USB 3.0 cable to the USB Port on the back of the printer. 2.
Getting Started To install the Wireless Network Adapter: 1. Power off the printer. 2. To remove the Wireless Network Adapter Port Cover, press the latch to the left, then pull the cover away from the printer. 3. 4. Remove the packaging from the Wireless Network Adapter. To install the Wireless Network Adapter, follow the procedure defined on the instruction sheet provided with the Wireless Network Adapter. CAUTION: Pulling on the adapter can cause damage.
Getting Started 5. 6. Power on the printer. Configure the Wi-Fi Settings. For details about configuring the Wi-Fi settings, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs. Removing the Wireless Network Adapter 1. Power off the printer. 2. Loosen the bolt that secures the left-side cover.
Getting Started 3. To open the cover, slide it toward the rear of the printer, then away from the printer. 4. Reach into the printer and lift the release lever. Grasp the Wireless Network Adapter with your other hand and carefully pull it away from the printer. CAUTION: Do not use force to pull on the Wireless Network Adapter. If the latch is released properly, the adapter pulls out easily. Pulling on a secured adapter can damage it. 5.
Getting Started 6. Place the left-side cover into position, then slide it toward the front of the printer. 7. To tighten the cover, turn the bolt to the right. 8. Connect the printer to your computer with a USB cable or through the network using an Ethernet cable.
Getting Started 9. Power on the printer. Note: If the printer was installed previously in a wireless network environment, it could retain setup and configuration information from that environment. To prevent the printer from attempting to connect to the previous network, reset the wireless settings. For more information, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs.
Getting Started Initial Printer Setup Before installing the printer software, verify that the printer is set up correctly. Setup includes enabling the optional features and assigning an IP address for the Ethernet network connection. The installation wizard starts automatically the first time the printer is started.
Getting Started Note: If this feature does not appear, log in as a system administrator. 3. 4. For Mobile Printing, click AirPrint™. To enable AirPrint™, click the Enable toggle button. Note: AirPrint™ is enabled by default when IPP and Bonjour (mDNS) are both enabled. − − − 5. 6. To change the printer name, in the Name field, enter a new name. To enter a location for the printer, in the Location field, enter the location of the printer.
Getting Started Installing the Software This section includes: • Operating System Requirements ............................................................................................................................... 45 • Installing the Print Drivers for a Windows Network Printer ............................................................................. 46 • Installing the Print Drivers for a Windows USB Printer......................................................................................
Getting Started Installing the Print Drivers for a Windows Network Printer 1. Insert the Software and Documentation disc into the appropriate drive on your computer. 2. 3. 4. 5. 6. If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe installer file. Select your printer model. Click Install Drivers. Select Install Print Driver, Install Scan Driver, or Install Print and Scan Drivers. At the License Agreement, click I Agree.
Getting Started Installing the Drivers and Utilities for Macintosh OS X 1. Insert the Software and Documentation disc into the appropriate drive on your computer. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Open Xerox® Print Drivers 3.xx.x.dmg/.pkg as needed for your printer. To run Xerox® Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name. When prompted, click Continue. To accept the license agreement, click I Agree.
Getting Started 6. 7. 8. 9. 10. In the Address field, enter the IP address of the printer. In the Name field, enter a name for the printer. From the Print Using drop-down list, choose Select a driver to use. From the printer software list, select the print driver for your printer model. Click Add. For reference: Online Support Assistant at: www.xerox.com/office/VLC405support Installing Scan Drivers for Macintosh 1. Insert the Software and Documentation disc into your computer. 2.
Getting Started Adding a LAN Fax Printer for Macintosh After installing the LAN fax driver on a Macintosh computer, use Bonjour to set up your printer. You can also add the printer using the IP Address of the printer for an LDP/LPR connection. For non-network printers, create a desktop USB connection. To add the printer using Bonjour: 1. From the computer Applications folder or from the dock, open System Preferences. 2. Click Printers & Scanners. The list of printers appears on the left of the window. 3.
Getting Started Installing the Printer as a Web Service on Devices Web Services on Devices (WSD) allow a client to discover and access a remote device and its associated services across a network. WSD supports device discovery, control, and use. To install a WSD printer using the Add Device Wizard: 1. At your computer, click Start, then select Devices and Printers. 2. To launch the Add Device Wizard, click Add a Device. 3. In the list of available devices, select the one you want to use, then click Next.
Getting Started More Information You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer. Other documentation for your printer www.xerox.com/office/VLC405docs Recommended Media List United States: www.xerox.com/rmlna European Union: www.xerox.com/rmleu Technical support information for your printer; including online technical support, Online Support Assistant, and print driver downloads. www.xerox.
Customize and Personalize 3 This chapter includes: • Customize and Personalize Overview ....................................................................................................................... 54 • Customizing or Personalizing the Home Screen ................................................................................................... 55 • Customizing or Personalizing the Apps..............................................................................................................
Customize and Personalize Customize and Personalize Overview This chapter provides information on how to customize and personalize your device to meet the specific demands of your workflows. You can Customize your Apps, hide, or show Apps on the Home screen, and rearrange the order to suit your job priorities. For each App, you can hide or show individual features and configure default settings to meet the needs of your workgroup. You can save job settings for repeated use.
Customize and Personalize Customizing or Personalizing the Home Screen To hide or show an App on the Home screen: 1. At the printer control panel, press the Home button. 2. Touch Customize. 3. To display an installed, but hidden App: a. Touch +. b. Touch the App that you want to appear on the control panel. c. Touch Done. 4. To hide an installed App: a. For the desired App, touch X. b. Touch Done. 5. Verify that only the desired Apps are displayed on the Home screen.
Customize and Personalize Customizing or Personalizing the Apps Customization enables you to modify the features available, delete a saved preset, or remove customized settings applied to an App. Customizing or Personalizing the Feature List To customize the Features list for an App: 1. At the printer control panel, press the Home button. 2. Touch the App required. 3. Scroll to the bottom, then touch Customize. 4. Touch Feature List.
Customize and Personalize Saving Presets You can use this feature to save a particular combination of App settings for future jobs. You can save the settings with a name and retrieve them for later use. To save the current App settings: 1. At the printer control panel, press the Home button. 2. Touch the App required. 3. Select the job settings. 4. Scroll to the bottom, then touch Save. 5. Touch Save as New Preset. 6. Touch Enter Preset Name, then to enter a preset name, use the keypad. 7. Touch Next. 8.
Customize and Personalize Customizing App Default Settings To customize the App default settings: 1. At the control panel, press the Home button. 2. Touch the App required. 3. Configure the required default settings. 4. Touch Save. 5. Touch Save Defaults. The new settings override the previous default settings.
4 Xerox® Apps This chapter includes: • Xerox® App Gallery .......................................................................................................................................................... 60 • Device ................................................................................................................................................................................... 63 • Address Book .......................................................................................
Xerox® Apps Xerox® App Gallery This section includes: • Xerox® Apps Gallery Overview .................................................................................................................................... 60 • Creating a Xerox® App Gallery Account .................................................................................................................. 60 • Logging in to your Xerox® App Gallery Account ....................................................................................
Xerox® Apps To create an App Gallery account using the Control Panel: 1. At the printer control panel, press the Home button. 2. Touch Xerox App Gallery. 3. Touch Request an Account. 4. Touch the Enter your email address. Enter a valid email address using the touch screen keypad, then touch Enter. 5. Touch OK. A message is displayed stating completion instructions have been sent to the email address entered. 6. Touch Close. 7.
Xerox® Apps Installing or Updating an App from the Xerox® App Gallery Xerox® Apps add, extend, or customize the functionality of your device. You can use the Xerox® App Gallery App to browse and install Apps at your device control panel. To install an App from the App Gallery: 1. At the printer control panel, press the Home button. 2. Touch Xerox® App Gallery. 3. Enter your User Name using the touch screen keypad, then touch Enter. 4. Enter your Password using the touch screen keypad, then touch Enter. 5.
Xerox® Apps Device This section includes: • Device Overview ............................................................................................................................................................... 63 • About .................................................................................................................................................................................... 65 • Supply Status ................................................................................
Xerox® Apps Device Options The following Device options are available: Option Description Language Language allows you to set the language that appears on the control panel display. About The About option provides an overview of your device and its current settings and status. You can access information pages and reports using this option. Software Update Use this option to check for software updates and configure update settings.
Xerox® Apps About The About option provides an overview of your device and its current settings and status. You can access information pages and reports using this option. Information Pages Your printer has a set of information pages that you can print. These pages include configuration and font information, demonstration pages, and more.
Xerox® Apps Supply Status You can check the status and percentage of life remaining for your printer supplies at the control panel or from the Embedded Web Server. When printer supplies near their replacement time, warning alerts appear on the control panel. You can customize the alerts that appear on the control panel and configure email alert notifications. To check the supplies status at the control panel: 1. To view status information for the printer supplies, touch Device > Supplies. 2.
Xerox® Apps Billing and Usage Counters The Billing/Usage menu displays the total number of impressions that the printer generated or printed during its lifetime. You cannot reset the counters. A page is counted as one side of a sheet of paper. For example, a sheet of paper that is printed on two sides counts as two impressions. To view the Billing and Usage Counters: 1. At the printer control panel, press the Home button. 2. Touch Device > Billing/Usage. 3.
Xerox® Apps Address Book This section includes: • Address Book Overview .................................................................................................................................................. 68 • Editing the Address Book .............................................................................................................................................. 68 • Managing Favorites ..............................................................................................
Xerox® Apps Note: If authentication is required for scan locations, enter a valid login name and password. 6. 7. 8. To mark the email address or fax number as a favorite, touch the Star icon. To save the contact, touch OK. To return to the Home screen, press the Home button. To edit or delete contacts: 1. At the printer control panel, press the Home button. 2. Touch Address Book. 3. From the Address Book, touch a contact name, then touch Edit. 4.
Xerox® Apps Adding or Editing Contacts in the Address Book in the Embedded Web Server To add contacts: 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return. 2. In the Embedded Web Server, click Address Book. 3. Click Add Contact. 4. To enter a name, click the First Name, Last Name, or Company field, then enter the details. 5. Enter the contact details.
Xerox® Apps Adding or Editing Groups in the Address Book in the Embedded Web Server To add groups: 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return. 2. In the Embedded Web Server, click Address Book. 3. Click Add Group. 4. For Enter Group Name, enter a name for the group. 5. From the menu, select the group type. 6. To add group members, for Members, click the plus icon (+). 7.
Xerox® Apps Managing Favorites You can mark contacts as Favorites. A star next to a contact in the list indicates a Favorite. You can mark a favorite as a Global Favorite for all services or as a Favorite for email, fax, or scan-to destinations. Managing Favorites at the Control Panel 1. 2. 3. 4. 5. 6. At the printer control panel, press the Home button, then touch Address Book. Select a contact, then touch Edit. To make the contact a Global Favorite, for the contact name, touch the Star icon.
Xerox® Apps Jobs This section includes: • Jobs Overview .................................................................................................................................................................... 73 • Managing Jobs.................................................................................................................................................................. 73 • Managing Special Job Types .............................................................................
Xerox® Apps To view, print, or delete saved and secure jobs: 1. At the printer control panel, press the Home button. 2. To view a list of active and completed jobs, touch Jobs. 3. To view a list of specific job types, touch an option. − To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then touch OK. To delete the job, touch the Trash icon, then touch Delete. − To view Personal jobs, touch Personal & Secure Jobs.
Xerox® Apps Managing Special Job Types Special job types allow you to send a print job from your computer, then print it from the printer control panel. Select special job types in the print driver, Printing Options tab, under Job Type. Saved Job Saved Jobs are documents sent to the printer and, unless deleted, are stored there for future use. Any user can print or delete a Saved Job. To print a Saved Job: 1. In your software application, access the print settings.
Xerox® Apps Select your printer, then open the print driver. − For Windows, click Printer Properties. Depending on your application, the title of the button varies. − For Macintosh, in the Print window, click Preview, then select Xerox Features. 2. For Job Type, select Secure Print. 3. Type the passcode, confirm the passcode, then click OK. 4. Select any other required printing options. − For Windows, click OK, then click Print. − For Macintosh, click Print. To release a Secure Print job: 1.
Xerox® Apps To print using Personal Print: 1. In your software application, access the print settings. For most software applications, click File > Print or for Windows, press CTRL+P. 2. Select your printer, then click Printer Properties. Depending on your application, the title of the button varies. 3. For Job Type, select Personal Print. 4. Select any other required printing options, then click OK. 5. To send the job to the printer, click Print. To release a Personal Print job: 1.
Xerox® Apps To print using Sample Set: 1. In your software application, access the print settings. For most software applications, press CTRL+P for Windows or CMD+P for Macintosh. 2. Select your printer, then open the print driver. − For Windows, click Printer Properties. Depending on your application, the title of the button varies. − For Macintosh, in the Print window, click Preview, then select Xerox Features. 3. For Job Type, select Sample Set. 4. Select any other required printing options.
Xerox® Apps 5. To return to the Home screen, click Home. To submit jobs for printing using the Embedded Web Server: 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return. 2. In the Embedded Web Server, click Home. 3. In the Quick Links area, click Submit File. 4. Click the Submit field. 5. In the selection window, select a file to print, then click Open. 6. To print the document, click Submit.
Xerox® Apps Copy This section includes: • Copy Overview................................................................................................................................................................... 80 • Making a Copy .................................................................................................................................................................. 80 • Copy Workflows .........................................................................................
Xerox® Apps − 4. For single, multiple, or 2-sided pages, use the single-pass duplex automatic document feeder. Remove any staples and paper clips from the pages. Insert the original documents face up in the document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the original documents. Touch Copy, then enter the number of copies needed. Note: To amend the number of copies entered, touch the X button, then enter the required quantity. 5. 6.
Xerox® Apps Copy Workflows This section includes: • Adjusting Color Balance ................................................................................................................................................ 82 • Adjusting Contrast Settings ......................................................................................................................................... 83 • Changing the Page Layout .........................................................................................
Xerox® Apps Adjusting Contrast Settings You can adjust the variation between light and dark areas of your copy using the Contrast feature. You can reduce the sensitivity of the printer to variations in light background colors using Auto Background Suppression. To adjust the Auto Background Suppression and Contrast: 1. At the printer control panel, press the Home button. 2. Touch Copy. 3. Touch Image Enhancement. 4. To enable Auto Background Suppression, touch the Auto Background Suppression toggle button.
Xerox® Apps Book Copying You can use the Book Copying feature to copy books, magazines, or other bound documents. You can use this feature to copy images for different results. • Copy either the left or right page onto a single sheet of paper • Copy both the left and right pages onto two sheets of paper • Copy both the left and right pages as a single image onto one sheet of paper Note: To make copies from books, magazines, or other bound documents, use the document glass only.
Xerox® Apps Independent Sides: This option allows you to position the images on Side 1 and Side 2 independently of each other. To move each image to the required edge of the page, touch the appropriate arrow. − Manual: This option allows you to specify the amount of Image Shift required. Select one of the image-position options. • Mirror Side 1: This option allows you to set the Image Shift for Side 1, and matches the Side 2 Image Shift accordingly. Touch the appropriate fields.
Xerox® Apps Adding a Front Cover You can print the first page of your copy job on different paper, such as colored or heavyweight paper. The printer selects the special paper from a different tray. The cover can be blank or printed. Note: This function is available on printers with an optional Productivity Kit installed only. To add a front cover to your copy job: 1. At the printer control panel, press the Home button. 2. Touch Copy. 3. Touch Front Cover. 4. Touch the Front Cover toggle button.
Xerox® Apps Printing a Sample Copy Sample Copy allows you to print a test copy of a job to inspect before printing multiple copies. This feature is useful for complex or high-volume jobs. After you print and inspect the test copy, you can choose to print or cancel the remaining copies. To print a sample copy of your job: 1. At the printer control panel, press the Home button. 2. Touch Copy. 3. Adjust the copy settings as needed. 4. Enter the number of copies needed. 5. Touch the Sample Copy toggle button.
Xerox® Apps 6. 7. To insert the current date: a. Select the required page location, then touch Date Stamp. b. Touch Format, then select the required date format. c. To adjust which pages contain the selected annotation, touch Apply To, then select the required option. d. Touch OK. To insert a Bates Stamp: a. Select the required page location, then touch Bates Stamp. b. Touch Prefix, then select the required entry. Touch OK. Note: To create a prefix, touch the edit icon for Not in Use.
Xerox® Apps ID Card Copy This section includes: • ID Card Copy Overview .................................................................................................................................................. 89 • Copying an ID Card.........................................................................................................................................................
Xerox® Apps Email This section includes: • Email Overview.................................................................................................................................................................. 90 • Sending a Scanned Image in an Email .................................................................................................................... 90 Email Overview You can use the Email app to scan images and attach them to emails.
Xerox® Apps − 4. 5. 6. 7. 8. 9. For multiple, single, or 2-sided pages, use the single-pass duplex automatic document feeder. Remove any staples or paper clips from the pages. Insert the original documents face up in the automatic document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the document originals. Touch Email.
Xerox® Apps Scan To This section includes: • Scan To Overview ............................................................................................................................................................. 92 • Scanning to an Email Address ..................................................................................................................................... 93 • Scanning to a USB Flash Drive ........................................................................................
Xerox® Apps Scanning to an Email Address Before you scan to an email address, ensure that you configure the printer with the email server information. For details, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs. To scan an image and send it to an email address: 1. Load the original document on the document glass or into the duplex automatic document feeder. 2. At the control panel, touch the Home button. 3. Touch Scan To. 4.
Xerox® Apps Scanning to a USB Flash Drive You can scan a document and store the scanned file on a USB Flash drive. The Scan to USB function produces scans in .jpg, .pdf, .pdf (a), .xps, and .tif file formats. Notes: • If the device is in Power Saver mode, before proceeding with the USB scan, to wake the device, press the Power/Wake button. • Only USB Flash drives formatted to the typical FAT32 file system are supported. To scan to a USB Flash drive: 1.
Xerox® Apps Scanning to a User Home Folder Scan to Home allows you to scan documents that are saved to a home directory on an external server. The home directory is distinct for each authenticated user. The directory path is established through LDAP. Before You Begin To scan to the home folder defined in an LDAP directory, first ensure that the home folder locations are defined for each user.
Xerox® Apps Scan to Desktop Before you begin: • Before scanning, ensure that your computer and the printer are plugged in, powered on, and connected to an active network. • On your computer, ensure that you have the correct print driver software installed. For details, refer to Installing the Software on page 45. • On your computer, ensure that the printer is installed using WSD. For details, refer to Installing the Software on page 45. • On your printer, ensure that WSD is enabled.
Xerox® Apps Scanning to a Shared Folder on a Network Computer Before you can use the printer as a scanner on a network: • Create a shared folder on your computer hard drive. • Access the Embedded Web Server, then create an address that points the scanner to the computer. Sharing a Folder on a Windows Computer 1. 2. 3. 4. 5. 6. 7. Open Windows Explorer. Right-click the folder you want to share, then select Properties. Click the Sharing tab, then click Advanced Sharing. Select Share this folder.
Xerox® Apps Adding an SMB Folder as an Address Book Entry from the Embedded Web Server 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not know the IP address for your printer, refer to Finding the IP Address of Your Printer on page 34. 2. 3. 4. 5. Click Address Book, then click Add Contact.
Xerox® Apps Scanning to a Shared Folder on a Networked Computer 1. 2. 3. 4. 5. 6. Load the original document on the document glass or into the duplex automatic document feeder. At the printer control panel, press the Home button. Touch Scan To. Touch Contacts. From the Contacts list, select the shared folder. To save the scanned document as a specific file name, touch the attachment file name, enter a new name using the touch screen keypad, then touch Enter. 7.
Xerox® Apps Scanning from Windows Control Panel 1. 2. 3. 4. 5. 6. 7. 8. 9. 100 Load the original document on the document glass or in the duplex automatic document feeder. On your computer, select Start > Devices and Printers. From the Devices and Printers window, right-click the printer icon, then select Start Scan. Select the paper source for your original document from the menu. Adjust scanning options as needed. To preview the document or select a portion of the document to scan, select Preview.
Xerox® Apps Fax This section includes: • Fax Overview....................................................................................................................................................................101 • Sending a Fax ..................................................................................................................................................................102 • Fax Workflows ...........................................................................................
Xerox® Apps Sending a Fax To send a fax: 1. At the printer control panel, press the Home button. 2. To clear previous App settings, touch Reset. 3. Load your original documents. − Use the document glass for single pages or paper that cannot be fed using the single-pass duplex automatic document feeder. Lift the document feeder, then place the original document face down in the upper-left corner of the document glass. − 4. 5.
Xerox® Apps 9. If you are scanning from the document glass, when prompted, do one of the following: − To complete the job and return to the Fax app, touch Done. − To scan another page, load a new original document on the document glass, then touch Add Page. − To delete the scan and return to the Fax app, touch Cancel, then touch Delete. Note: If you are scanning a document from the automatic document feeder, a prompt does not appear. 10. To return to the Home screen, press the Home button.
Xerox® Apps Fax Workflows This section includes: • Sending a Delayed Fax ................................................................................................................................................104 • Sending a Cover Sheet with a Fax ...........................................................................................................................105 • Forwarding a Fax to an Email Address .........................................................................................
Xerox® Apps Sending a Cover Sheet with a Fax You can send a cover sheet with your fax. The cover sheet lists recipient information from the fax address book, and sender information from the Company Name Fax Line setting. To send a cover sheet with a fax: 1. At the printer control panel, press the Home button, then touch Fax. 2. Add fax recipient names and adjust fax settings, as needed. For details, refer to Sending a Fax on page 102. 3. Touch Cover Sheet. 4. Touch Add Cover Sheet. 5.
Xerox® Apps Forwarding a Fax to an Email Address You can configure the device to forward faxes to an email address. You can specify the types of faxes to forward, for example, received faxes, sent faxes, or sent and received faxes. Note: Before you can forward a fax to an email address, ensure that Fax Forwarding feature is enabled. For details, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs. To forward a fax to an email address: 1.
Xerox® Apps Sending a Fax Manually You can use the Manual Send feature to enable the fax modem speaker temporarily. This feature is helpful to dial international numbers, or to use phone systems that require you to wait for a specific audio tone. To send a fax manually: 1. At the printer control panel, press the Home button, then touch Fax. 2. Touch Manual Send. Note: To display the menu without entering a fax number, at the top of the screen, touch Fax. 3. 4. 5. 6. Adjust the fax settings as needed.
Xerox® Apps Sending a Fax From Your Computer This section includes: • Sending a Fax From Windows Applications .........................................................................................................108 • Sending a Fax From Macintosh Applications ......................................................................................................109 You can send a fax to the printer from an application on your computer.
Xerox® Apps Sending a Fax From Macintosh Applications You can use the fax driver to send a fax from many Macintosh applications. To install the fax driver, refer to Installing the Software on page 45. To send a fax from Macintosh applications: 1. With the desired document or image open in your application, open the Print dialog box. For most software applications, click File > Print or press CMD+P. 2. Select the required printer. 3.
Xerox® Apps USB This section includes: • USB Overview ..................................................................................................................................................................110 • Scanning to a USB Flash Drive ..................................................................................................................................110 • Printing From a USB Flash Drive ..........................................................................................
Xerox® Apps 8. 9. Adjust scanning features as needed. To begin the scan, press Scan. The printer scans your images to the folder that you specified. 10. If you are scanning from the document glass, when prompted, to finish, touch Done or to scan another page, touch Add Page. Note: If you are scanning a document from the automatic document feeder, a prompt does not appear. WARNING: Do not remove the USB Flash drive while the device is scanning and processing the job.
Xerox® Apps To print from a USB Flash drive that is already inserted in the printer: 1. If the USB Flash drive is already in the USB memory port, press the Home button. 2. Touch USB. 3. Touch Print from USB. Note: If this feature does not appear, enable the feature or contact the system administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs. 4. 5. 6. 7. 8. 112 Add files to the Document Source Table.
Printing 5 This chapter includes: • Printing Overview ...........................................................................................................................................................114 • Selecting Printing Options ..........................................................................................................................................115 • Printing From a USB Flash Drive ............................................................................................
Printing Printing Overview Before printing, your computer and the printer must be plugged in, turned on, and connected. Ensure that you have the correct print driver software installed on your computer. For details, refer to Installing the Software on page 45. 1. Select the appropriate paper. 2. Load paper in the appropriate tray. On the printer control panel, specify the size, color, and type. 3. Access the print settings in your software application.
Printing Selecting Printing Options This section includes: • Print Driver Help..............................................................................................................................................................115 • Windows Printing Options ..........................................................................................................................................116 • Macintosh Printing Options .........................................................................
Printing Windows Printing Options Selecting Printing Options for an Individual Job for Windows To use special printing options for a particular job, you can change the Printing Preferences before sending the job to the printer. 1. With the document open in your software application, access the print settings. For most software applications, click File > Print or press CTRL+P for Windows. 2. Select your printer and click the Properties or Preferences button to open the Printing Preferences window.
Printing Selecting Printing Defaults in Windows for a Shared Network Printer 1. Navigate to the list of printers on your computer: − For Windows Server 2008 and later, click Start > Settings > Printers. − For Windows 7, click Start > Devices and Printers. − For Windows 8, click Start > Control Panel > Devices and Printers. − For Windows 10, click the Windows Start icon > Settings > Devices > Printers & Scanners. Scroll down in the window, then under Related settings, click Devices and printers.
Printing Saving a Set of Commonly Used Printing Options for Macintosh You can define and save a set of options, so that you can apply them to future print jobs. To save a set of printing options: 1. With the document open in your application, click File > Print. 2. Select your printer from the Printers list. 3. Select the required printing options from the lists in the Print dialog box. Note: To see all printing options, click Show Details. 4. 5. 6. Click Presets > Save Current Settings as Preset.
Printing Installing the Xerox® Printer Manager Before you begin: Ensure that you have root or superuser privileges to install Xerox® Printer Manager. To install the Xerox® Printer Manager: 1. Download the appropriate package for your operating system. To locate print drivers for your printer, go to www.xerox.com/office/drivers. 2. On the print driver website, navigate to your printer model. 3. For your printer model, click Drivers & Downloads. 4.
Printing Printing with xeroxprint Xerox has its own print command. You can use the following command: xeroxprint -d -o[Options] Printing from a Linux Workstation To print from a Linux workstation, install either a Xerox® print driver for Linux or a CUPS print driver. You do not need both drivers. Xerox recommends that you install one of the full-featured custom print drivers for Linux. To locate drivers for your printer, go to www.xerox.com/office/drivers.
Printing Mobile Printing Options This printer can print from iOS and Android mobile devices. Printing with Wi-Fi Direct You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smart phone, using Wi-Fi Direct. For details, refer to Connecting with Wi-Fi Direct. For details on using Wi-Fi Direct, refer to the documentation provided with your mobile device. Note: Depending on which mobile device you are using, the printing procedure varies.
Printing Printing From a USB Flash Drive You can print a file stored on a USB Flash drive. The USB port is on the front of the printer. Notes: • If the device is in Power Saver mode, before proceeding with the Print job, to wake the device, press the Power Saver button. • Only USB Flash drives formatted to the typical FAT32 file system are supported. To print from a USB Flash drive: 1. Insert the USB Flash drive into the USB memory port on the printer. 2.
Printing Printing Features This section includes: • Managing Jobs................................................................................................................................................................123 • Printing Special Job Types ..........................................................................................................................................124 • Selecting Paper Options for Printing.........................................................................
Printing To view, print, or delete jobs: 1. At the printer control panel, press the Home button. 2. To view a list of active and completed jobs, touch Jobs. 3. To view a list of specific job types, touch an option. − To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then touch OK. To delete the job, touch the Trash icon, then touch Delete. − To view Personal jobs, touch Personal & Secure Jobs. To print the jobs, touch the folder, then touch Print All, or Delete All.
Printing To release a Saved Job: 1. At the printer control panel, press the Home button. 2. Touch Jobs. 3. To view Saved Jobs, touch Saved Jobs. 4. To print a Saved Job, touch the job name, enter the quantity, then touch OK. 5. To delete the document after printing, for that job, touch the Trash icon, then at the prompt, touch Delete. 6. To return to the Home screen, press the Home button. Secure Print Use Secure Print to print sensitive or confidential information.
Printing Personal Print Personal Print allows you to store a document in the printer, then print it from the control panel. Note: This feature is only available on a Windows computer printing to a network printer. Personal Print is a type of saved job with these features: • A Personal Print job appears in a folder named after the user ID associated with the print job. • A Personal Print job does not use a passcode. • Any user can print or delete a Personal Print job.
Printing Sample Set The Sample Set job type prints one copy of a multiple-copy print job before printing the remaining copies. After reviewing the sample set, you can either print the remaining copies or delete them at the printer control panel. Sample Set is a type of saved job with these features: • A Sample Set job appears in a folder named after the user ID associated with the print job. • A Sample Set job does not use a passcode. • Any user can print or delete a Sample Set job.
Printing Selecting Paper Options for Printing There are two ways to select the paper for your print job. You can let the printer select which paper to use based on the document size, paper type, and paper color you specify. You can also select a specific tray loaded with the desired paper. • For Windows, paper options are in the Paper field on the Printing Options tab. • For Macintosh, in the Print window, in Xerox Features, paper options are in the Paper field for Paper/Output.
Printing Printing on Both Sides of the Paper Printing a 2-Sided Document If your printer supports Automatic 2-Sided Printing, the options are specified in the print driver. The print driver uses the settings for portrait or landscape orientation from the application for printing the document. Note: Ensure that the paper size and weight are supported. For details, refer to Supported Paper Sizes and Weights for Automatic 2-Sided Printing on page 143.
Printing Image Options Image options controls the how the printer uses color to produce your document. The Windows PostScript print driver and the Macintosh print drivers provide the widest range of color controls and corrections on the Image Options tab. • For Windows, Color Corrections and Color Adjustment are on the Image Options tab. • For Macintosh, in the Print window, in Xerox Features, Color Options is on the Paper/Output list.
Printing Color Cast Use Color Cast settings to adjust the amount of a selected color in the print job while preserving lightness. The following options are available: • The Cyan to Red option allows you to adjust the color balance between cyan and red. For example, when you increase the cyan levels, the red levels decrease. • The Magenta to Green option allows you to adjust the color balance between magenta and green. For example, when you increase the magenta levels, the green levels decrease.
Printing Printing Booklets With 2-sided printing, you can print a document in the form of a small booklet. You can create booklets from any paper size that is supported for 2-sided printing. The print driver automatically reduces each page image and prints four page images per sheet of paper, two page images on each side. The pages are printed in the correct order so that you can fold and staple the pages to create the booklet. • For Windows, Booklet Layout is on the Page Layout tab.
Printing Using Special Pages The Special Pages options control how covers, inserts, and exception pages are added to your printed document. • • For Windows, the Special Pages tab is on the Document Options tab. For Macintosh, in the Print window, in Xerox Features, Special Pages is on the Paper/Output drop-down list. Printing Cover Pages A cover page is the first or last page of a document.
Printing Printing Exception Pages Exception pages have different settings from the rest of the pages in the job. You can specify differences such as page size, page type, and page color. You can also change the side of the paper on which to print as your job requires. A print job can contain multiple exceptions. For example, your print job contains 30 pages. You want five pages to print on only one side of a special paper, and the remainder of the pages printed 2-sided on regular paper.
Printing 5. 6. 7. 8. 9. Specify the scaling angle and position of the watermark. − Select the scaling option that specifies the size of the picture in relation to the original image. Use the arrows to scale the image in increments of 1%. − To define the angle of the image on the page, specify the position option or to rotate the image left or right by increments of 1, use the arrows.
Printing Printing Banner Pages To enable or disable Banner Pages, contact your system administrator, or refer to the System Administrator Guide at www.xerox.com/office/VLC405docs. Selecting Job Completion Notification for Windows You can select to be notified when your job finishes printing. A message appears on your computer screen with the name of the job and the name of the printer where it was printed. Note: This feature is only available on a Windows computer printing to a network printer.
Printing Using Custom Paper Sizes This section includes: • Printing on Custom Paper Sizes ................................................................................................................................137 • Defining Custom Paper Sizes .....................................................................................................................................138 You can print on custom paper sizes that are within the minimum and maximum size range supported by the printer.
Printing Defining Custom Paper Sizes To print custom paper sizes, define the custom width and length of the paper in the print driver software and on the printer control panel. When setting the paper size, ensure that you specify the same size as the paper in the tray. Setting the wrong size can cause a printer error. Print driver settings override control panel settings when you print using the print driver software on your computer.
Paper and Media 6 This chapter includes: • Supported Paper .............................................................................................................................................................140 • Loading Paper .................................................................................................................................................................144 • Printing on Special Paper ................................................................................
Paper and Media Supported Paper This section includes: • Recommended Media ..................................................................................................................................................140 • Ordering Paper ................................................................................................................................................................140 • General Paper Loading Guidelines ......................................................................
Paper and Media Paper That Can Damage Your Printer Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer.
Paper and Media Supported Paper Types and Weights Trays Paper Types Weights All Trays Recycled 60–105 g/m² 2-Sided 60–163 g/m²² Bond Hole-Punched Letterhead Plain Pre-Printed 75–105 g/m² Lightweight Cardstock Lightweight Glossy Cardstock 106–163 g/m² Cardstock Glossy Cardstock 164–220 g/m² Envelopes Labels 60–216 g/m² Bypass Tray Supported Standard Paper Sizes Tray European Standard Sizes North American Standard Sizes All Trays A4 (210 x 297 mm, 8.3 x 11.7 in.) A5 (148 x 210 mm, 5.
Paper and Media Supported Paper Types and Weights for Automatic 2-Sided Printing Paper Type Weight Recycled Custom 1 Bond Hole-Punched Letterhead Plain Pre-Printed 60–105 g/m² Lightweight Cardstock Lightweight Glossy Cardstock 106–163 g/m² Cardstock Glossy Cardstock 164–220 g/m² 75–105 g/m² Supported Custom Paper Sizes Tray Number Paper Sizes Tray 1 Minimum: 148 x 210 mm (5.8 x 8.3 in.) Maximum: 216 x 356 mm (8.5 x 14 in.) Tray 2 Minimum: 148 x 210 mm (5.8 x 8.3 in.) Maximum: 216 x 356 mm (8.
Paper and Media Loading Paper This section includes: • Changing Paper Settings.............................................................................................................................................144 • Loading Paper in Trays 1 and 2 ................................................................................................................................144 • Loading Paper in the Bypass Tray ........................................................................................
Paper and Media 2. 3. At the back of the paper tray, press the paper lift tray down until it locks. Adjust the paper length and width guides as illustrated. 4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams. 5. Load paper into the tray with the print side face up. − Load hole-punched paper with the holes to the left.
Paper and Media 6. Adjust the length and width guides to fit the paper. 7. Slide the tray back into the printer. Notes: • 8. 146 If the tray does not go all the way in, ensure that the paper lift at the back of the tray is locked down. • To avoid paper jams, do not remove the paper cover while printing is in progress. • If the tray is extended for legal-size paper, the tray protrudes when it is inserted into the printer. • To confirm the same paper size, type, or color, touch OK.
Paper and Media Loading Paper in the Bypass Tray The Bypass Tray supports the widest variety of media types. It is intended primarily for small-quantity jobs that use special media. To load paper in the bypass tray: 1. Open the bypass tray. If the bypass tray is loaded with paper already, remove any paper that is a different size or type. 2. Pull out the extension tray for larger sizes. 3. Move the width guides to the edges of the tray.
Paper and Media 4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams. Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to use it. 5. 148 Load the paper in the tray. Load hole-punched paper with the holes to the left.
Paper and Media Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to jam. 6. Adjust the width guides until they touch the edges of the paper. 7. If the control panel prompts you, verify the size, type, and color on the screen. If you are not prompted, change the paper settings. a. At the printer control panel, press the Home button. b. Touch Device > Paper Trays. c. In the Paper Trays menu, touch the bypass tray icon.
Paper and Media Configuring Trays 1 or 2 for the Paper Length You can adjust the lengths of trays 1 and 2 to accommodate A4, Letter (8.5 x 11 in.), and Legal (8.5 x 14 in.) paper sizes. In the Legal length settings, the trays protrude from the front of the printer. To change Trays 1 and 2 to match the paper length: 1. Remove all paper from the tray. 2. To remove the tray from the printer, pull out the tray until it stops, lift the front of the tray slightly, then pull it out. 3. Configure the tray.
Paper and Media Printing on Special Paper This section includes: • Envelopes ..........................................................................................................................................................................151 • Labels ..................................................................................................................................................................................
Paper and Media Loading Envelopes in the Bypass Tray 1. Open the bypass tray. 2. Move the width guides to the edges of the tray. Note: If you do not load envelopes in the bypass tray right after they have been removed from the packaging, they can bulge. Flatten them to avoid jams.
Paper and Media 3. To load envelopes, select an option: − For Number 10 envelopes, load the envelopes with the short edge going into the printer, flaps down, and flaps to the right. − For Monarch or DL envelopes, do one of the following. If the envelopes wrinkle, try another option. • Insert envelopes with the short edge going into the printer, flaps down, and flaps to the right. • Insert envelopes with the print side up, flaps open and down, and the bottom of the envelope going into the printer.
Paper and Media • − Insert the envelopes with the short edge feeding into the printer, flaps down, and flaps to the right. For C5 envelopes, do one of the following steps. If the envelopes wrinkle, try the other option. • Insert envelopes with the print side up, flaps open and down, and the bottom of the envelope going into the printer. • Insert envelopes with the print side up, flaps closed and down, and going into the printer.
Paper and Media 4. 5. If the control panel prompts you, verify the size, type and color on the screen. If you are not prompted, change the paper settings. a. At the printer control panel, press the Home button. b. Touch Device > Paper Trays. c. In the Paper Trays menu, touch the bypass tray icon. • To select an envelope size, touch the current size setting, then select an envelope size. • To select a paper type, touch the current paper type, then select envelope.
Paper and Media Loading Labels in the Bypass Tray 1. Remove all paper from the bypass tray. 2. 3. Load Labels in the bypass tray, face up, with the top edge of the page feeding into the printer first. Adjust the width guides until they touch the edges of the paper. 4. If the control panel prompts you, verify the size, type and color on the screen. If you are not prompted, change the paper settings. a. At the printer control panel, press the Home button. b. Touch Device > Paper Trays. c.
Maintenance 7 This chapter includes: • General Precautions ......................................................................................................................................................158 • Cleaning the Printer ......................................................................................................................................................159 • Adjustments and Maintenance Procedures ...............................................................................
Maintenance General Precautions CAUTION: When cleaning your printer do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids directly into any area. Use supplies and cleaning materials only as directed in this documentation. WARNING: Keep all cleaning materials out of the reach of children. WARNING: Do not use pressurized spray cleaning aids on or in the printer. Some pressurized sprays contain explosive mixtures and are not suitable for use in electrical applications.
Maintenance Cleaning the Printer This section includes: • Cleaning the Exterior of the Printer ........................................................................................................................159 • Cleaning the Interior ....................................................................................................................................................161 Cleaning the Exterior of the Printer Clean the exterior of the printer once a month.
Maintenance 3. Open the document cover. 4. Wipe the surfaces of the document glass until they are clean and dry. Note: For best results, use Xerox® Glass Cleaner to remove marks and streaks. 5. Wipe the white underside of the document cover until it is clean and dry. 6. Close the document cover.
Maintenance Cleaning the Document Feeder Rollers Ensure that the you clean the Document Feeder Rollers when you clean the scanner. 1. Open the document feeder cover. 2. With a clean, lint-free cloth that is moistened with water, wipe the feed rollers until they are clean. 3. Close the document feeder cover. Cleaning the Interior Clean the interior of the printer regularly to prevent stains inside the printer that can deteriorate print quality.
Maintenance Cleaning the Laser Lenses If prints have voids or light streaks through one or more colors, use the following instructions to clean the laser lenses. WARNING: If you accidentally get toner on your clothes, lightly dust them off as best as you can. If some toner remains on your clothes, use cool water, not hot, to rinse off the toner. If toner gets on your skin, wash it off with cool water and a mild soap.
Maintenance b. To unlock the waste cartridge, rotate the waste cartridge lever 90 degrees counterclockwise. c. Grasp the handle of the waste cartridge, then pull it out. To prevent toner spills, keep the openings of the cartridge facing up. Notes: • • Be careful not to spill toner when handling the waste cartridge. After removing the waste cartridge, do not touch the area shown in the illustration.
Maintenance d. Place the removed waste cartridge on a level surface. CAUTION: To avoid toner spills or malfunction, do not lay the waste cartridge on its side 3. Clean the laser lenses: a. Remove the cleaning rod from inside of the printer. b. 164 Insert the cleaning rod into one of the four cleaning holes until it stops, then move the rod in and out to the full extent two more times.
Maintenance c. d. 4. Repeat the procedure for the holes in the other three slots. Return the cleaning rod to its original location. Insert the waste cartridge. Note: If the waste cartridge does not fit into place properly, ensure that the cleaning rod is inserted fully. a. To lock the waste cartridge, rotate the waste cartridge lock lever 90 degrees clockwise.
Maintenance b. Close the right side door. Cleaning the Color Toner Density Sensor If the print or color density is too light, missing, or the background is foggy, clean the density sensor. To clean the color toner density sensor: 1. Power off the printer. 2. 166 Push down on the rear door release and pull open the door.
Maintenance 3. Remove the waste cartridge: a. Open the right side door. b. To unlock the waste cartridge, rotate the waste cartridge lever 90 degrees counterclockwise. c. Grasp the handle of the waste cartridge, then pull it out. To prevent toner spills, keep the openings of the cartridge facing up.
Maintenance Notes: • Be careful not to spill toner when handling the waste cartridge. • After removing the waste cartridge, do not touch the area shown in the illustration. d. Place the removed waste cartridge on a level surface. CAUTION: To avoid toner spills or malfunction, do not lay the waste cartridge on its side 4. 168 Clean the color toner density sensor: a. Open the top cover.
Maintenance b. Grasp the handles on the top of the transfer belt, then pull to remove it from the printer. c. At the rear of the printer, use a dry cotton swab to clean the color toner density sensor. d. At the front of the printer, reinsert the transfer belt into the printer. e. Close the top cover.
Maintenance 5. Insert the waste cartridge. Note: If the waste cartridge does not fit into place properly, ensure that the cleaning rod is inserted fully. 170 a. To lock the waste cartridge, rotate the waste cartridge lock lever 90 degrees clockwise. b. Close the right side door.
Maintenance 6. Close the rear door.
Maintenance Adjustments and Maintenance Procedures This section includes: • Color Registration ..........................................................................................................................................................172 • Performing a Color Calibration .................................................................................................................................172 • Performing the Scan Color Consistency Procedure ..........................................
Maintenance 4. 5. 6. 7. 8. 9. To select a target job type for your calibration, touch Target, then select the type of output you want calibrated. − To optimize color only for copy jobs, touch Copy Jobs Only. − To optimize color only for print jobs, touch Print Jobs Only. − To optimize color for both copy and print jobs, touch Copy & Print Jobs. − If no adjustment is desired, touch None. To select the source paper tray, touch Paper Supply, then touch the desired tray.
Maintenance Adjusting Paper Registration Use Adjust Paper Registration to adjust the placement of the printed image on the page. The adjustment allows you to place the top, bottom, left, and right margins exactly where you want. You can specify the image position on both the front and back sides of the paper, for each installed paper tray. Verifying Paper Registration 1. 2. 3. 4. 5. 6. 7. 8. 9. At the printer control panel, press the Home button. Log in as administrator.
Maintenance 10. For Side 2, measure the distance of the printed image from the top, bottom, left, and right edges. 11. If the image is centered, no adjustment is required. If not centered, adjust the paper registration. For details, refer to Performing a Paper Registration Adjustment. Performing a Paper Registration Adjustment 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. At the printer control panel, press the Home button. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.
Maintenance Supplies This section includes: • Consumables ...................................................................................................................................................................176 • Routine Maintenance Items ......................................................................................................................................176 • Ordering Supplies ....................................................................................................
Maintenance Ordering Supplies When to Order Supplies A warning appears on the control panel when supplies near their replacement time. Verify that you have replacements on hand. It is important to order these items when the messages first appear to avoid interruptions to your printing. An error message appears on the control panel when supplies must be replaced. Order supplies from your local reseller or go to www.xerox.com/office/VLC405supplies. CAUTION: Use of non-Xerox supplies is not recommended.
Maintenance To set up email alerts: 1. To set up alerts to send to an email address, touch Device > Supplies > Email Alerts. 2. To enter an email address, touch Add Email, then touch Enter Email Address. 3. Use the touch screen keyboard to enter an email address, or select an entry from the Address Book, then touch OK. 4. Add more email addresses if necessary. 5. To customize the alerts for each supply item, to enable or disable an alert, touch the toggle button. 6. To exit the menu, touch OK. 7.
Maintenance Toner Cartridges This section includes: • General Precautions ......................................................................................................................................................179 • Replacing a Toner Cartridge ......................................................................................................................................179 General Precautions WARNINGS: • When replacing a toner cartridge, be careful not to spill the toner.
Maintenance Managing the Printer This section includes: • Viewing the Meter Reading........................................................................................................................................180 • Printing the Billing Summary Report ......................................................................................................................
Maintenance Moving the Printer WARNINGS: • To lift the printer, always use at least two people to grasp the hand holds on each side of the printer. • To prevent you from dropping the printer or injury, lift the printer firmly by gripping the recessed areas on both sides of the printer. Never lift the printer by gripping any other areas. • If the optional 550-Sheet Feeder is installed, uninstall it before you move the printer.
Maintenance 4. Lift and carry the printer as shown in the illustration. Notes: • When moving the printer, do not tilt it more than 10 degrees in any direction. Tilting the printer more than 10 degrees can cause toner spillage. • When moving the printer over a long distance, remove the drum cartridge and toner cartridges to prevent toner from spilling.
Troubleshooting 8 This chapter includes: • General Troubleshooting.............................................................................................................................................184 • Paper Jams .......................................................................................................................................................................189 • Print-Quality Problems ..........................................................................................
Troubleshooting General Troubleshooting This section includes: • Printer Does Not Power On .........................................................................................................................................184 • Printer Resets or Powers Off Frequently ................................................................................................................185 • Printer Does Not Print.................................................................................................
Troubleshooting Printer Resets or Powers Off Frequently Probable Causes Solutions The power cord is not plugged into the outlet Power off the printer, confirm that the power cord is plugged in correctly. correctly to the printer and the outlet, then power on the printer. A system error occurred. Power off the printer, then power on again. Print the Error History Report. For details, refer to Printing the Error History Report on page 216. If the error persists, contact your Xerox representative.
Troubleshooting Probable Causes Solutions There is a network-connectivity issue. If the printer is connected to a network: a. Verify that the Ethernet cable is connected to the printer. b. On the printer Ethernet connector, verify that the green LED is On. If not, reseat both ends of the Ethernet cable. c. Examine the TCP/IP address in the Communication section of the Configuration Report. For details, refer to Printing the Configuration Report on page 33. d. If the TCP/IP address is 0.0.0.
Troubleshooting Document Prints From Wrong Tray Probable Causes Solutions Application and print driver have conflicting tray selections. 1. Check the tray selected in the print driver. 2. Go to the page setup or printer settings of the application from which you are printing. 3. Set the paper source to match the tray selected in the print driver or set the paper source to Automatically Select.
Troubleshooting Condensation has Formed Inside the Printer Moisture can condense inside a printer where the humidity is above 85% or when a cold printer is located in a warm room. Condensation can form in a printer after it has been sitting in a cold room that is heated quickly. Probable Causes Solutions The printer has been sitting in a cold room. Allow the printer to operate for several hours at room temperature. The relative humidity of the room is too high. • Reduce the humidity in the room.
Troubleshooting Paper Jams This section includes: • Locating Paper Jams .....................................................................................................................................................189 • Minimizing Paper Jams ................................................................................................................................................190 • Clearing Paper Jams.............................................................................................
Troubleshooting Minimizing Paper Jams The printer is designed to function with minimal paper jams using Xerox supported paper. Other paper types can cause jams. If supported paper is jamming frequently in one area, clean that area of the paper path. The following can cause paper jams: • Selecting the incorrect paper type in the print driver. • Using damaged paper. • Using unsupported paper. • Loading paper incorrectly. • Overfilling the tray. • Adjusting the paper guides improperly.
Troubleshooting Clearing Paper Jams This section includes: • Clearing Document Feeder Jams .............................................................................................................................191 • Clearing Paper Jams from the Bypass Tray .........................................................................................................192 • Clearing Paper Jams from the Tray 1 Area ................................................................................................
Troubleshooting 3. Close the Document Cover, then reload the document in the Single-Pass Duplex Automatic Document Feeder. To prevent paper jams: • Do not load original documents above the MAX fill line. • Adjust the paper guides so that they fit against the paper. • Use supported paper only. For details, refer to Duplex Automatic Document Feeder Guidelines on page 23. Clearing Paper Jams from the Bypass Tray To resolve the error that appears on the control panel, clear all paper from the paper path. 1.
Troubleshooting 3. Pull out Tray 1 until it stops. 4. To remove the tray, lift the front of it slightly, then pull it out of the printer. 5. Remove the jammed paper.
Troubleshooting 6. Insert Tray 1 into the printer, then push it in all the way. Note: If the tray is extended for legal-size paper, the tray protrudes when it is inserted into the printer. 7. Insert the Bypass Tray completely into the printer. 8. When paper trays are set to Fully Adjustable, you are prompted to verify or change the paper settings. − To confirm the same paper size, type, or color, touch OK.
Troubleshooting Clearing Paper Jams from the Tray 1 Area To resolve the error that appears on the control panel, clear all paper from the paper path. 1. Remove any paper from the Bypass Tray. 2. Grasp both sides of the Bypass Tray, then pull it straight out of the printer. 3. Pull out Tray 1 until it stops.
Troubleshooting 4. To remove the tray, lift the front of it slightly, then pull it out of the printer. 5. Remove the jammed paper. 6. Remove any crumpled paper from the tray and any remaining paper jammed in the printer.
Troubleshooting 7. Insert Tray 1 into the printer, then push it in all the way. Note: If the tray is extended for legal-size paper, the tray protrudes when it is inserted into the printer. 8. Insert the Bypass Tray completely into the printer. 9. When paper trays are set to Fully Adjustable, you are prompted to verify or change the paper settings. − To confirm the same paper size, type, or color, touch OK.
Troubleshooting Clearing Paper Jams from the Tray 2 Area To resolve the error that appears on the control panel, clear all paper from the paper path. 1. Pull out Tray 2 until it stops. 2. To remove the tray, lift the front of it slightly, then pull it out of the printer. 3. Remove any crumpled paper from the tray and any remaining paper jammed at the front of the printer.
Troubleshooting 4. Insert Tray 2 into the printer, then push it in all the way. Note: If the tray is extended for legal-size paper, the tray protrudes when it is inserted into the printer. 5. 6. When paper trays are set to Fully Adjustable, you are prompted to verify or change the paper settings. − To confirm the same paper size, type, or color, touch OK. − To select a new paper size, type, or color, touch the current setting, select a new setting then touch OK.
Troubleshooting 2. If paper is jammed in the Fuser, raise both green levers to open the Fuser. 3. To open the paper guide, raise the green handle. 4. Remove any jammed paper from the back of the printer. 5. Close the paper guide on the Fuser.
Troubleshooting 6. Lower the green levers to their original position. 7. Close the rear door.
Troubleshooting Troubleshooting Paper Jams This section includes: • Multiple Sheets Pulled Together ..............................................................................................................................202 • Paper Misfeeds................................................................................................................................................................203 • Label and Envelope Misfeeds .......................................................................
Troubleshooting Paper Misfeeds Probable Causes Solutions The paper is not correctly positioned in the tray. • Remove the misfed paper and reposition it properly in the tray. • Adjust the paper guides in the tray to match the size of the paper. The paper tray is too full. Remove some of the paper. Do not load paper past the fill line. The paper guides are not correctly adjusted to the paper size. Adjust the paper guides in the tray to match the size of the paper.
Troubleshooting Paper Jam Message Stays On Probable Causes Solutions Some paper remains jammed in the printer. Recheck the media path and make sure that you have removed all of the jammed paper. One of the printer doors is open. Check the doors on the printer. Close any door that is open. Note: Check for, and remove, torn pieces of paper in the paper path. Jams During Automatic 2-Sided Printing Probable Causes Solutions Using paper of the wrong size, thickness, or type.
Troubleshooting Print-Quality Problems This section includes: • Controlling Print-Quality..............................................................................................................................................205 • Paper and Media ............................................................................................................................................................206 • Solving Print-Quality Problems.................................................................
Troubleshooting Paper and Media Your printer is designed to use various paper and other media types. Follow the guidelines in this section for the best print quality and to avoid jams: • Use only Xerox approved paper. For details, refer to Supported Paper on page 140. • Use only dry, undamaged paper. CAUTIONS: Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer.
Troubleshooting Notes: • • To maintain print quality, the toner or drum cartridges for many models of equipment are designed to stop functioning at a predetermined point. Grayscale images printed with the composite black setting increment the color-pages counter, because color consumables are used. Composite black is the default setting on most printers. Symptom Probable Causes Solutions A paper registration • Page Margins Are adjustment is needed. Inconsistent.
Troubleshooting Symptom Probable Causes Solutions Only one color is faded. Toner cartridge is empty or damaged. Check the condition of the toner cartridge and replace it if necessary. Color around the edge of printing is incorrect. The color registration is incorrect. Adjust the color registration. For details, see details, refer to Color Registration on page 172. Stray black dots or white areas (dropouts). The paper is outside the recommended specification range.
Troubleshooting Symptom Probable Causes Solutions Symptom Probable Causes Solutions Partial blanks, creased paper, or blotted printing. The paper is damp. Replace the paper. The paper is outside the recommended specification range. Replace the paper with a recommended size and type. For details, refer to Supported Paper on page 140. The printer is worn or damaged. For assistance, go to the Xerox® Support website at www.xerox.com/office/VLC405support.
Troubleshooting Symptom Probable Causes Solutions White line or lines running through all colors. Paper or debris is dragging the bottom of the transfer belt. • Remove the paper or debris from the printer. • For assistance, go to the Xerox® Support website at www.xerox.com/office/VLC405support. Slanted printing. The paper guides in the trays are not set correctly. Reset the paper tray guides. For details, refer to Loading Paper on page 144. Blotchy or mottled images.
Troubleshooting Symptom Probable Causes Solutions Spots or lines appear at regular intervals on the prints. One or more of the components in the paper path is marking the paper. 1. Print the Repeating Defects pages. At the control panel, touch Device > Support > Support Pages > Repeating Defects. 2. To determine the cause, measure the distance between the print defects. • 28 mm (1.1 in.) - Drum Cartridge • 53 mm (2.1 in.) - Drum Cartridge • 75 mm (3.0 in.) - Drum Cartridge • 82 mm (3.2 in.
Troubleshooting Copy and Scan Problems If the copy or scan quality is poor, refer to the following table. Symptoms Solutions Lines or streaks only present in copies made from the document feeder. There is debris on the CVT glass or the second-side scanning lens assembly. When scanning, the paper from the document feeder passes over the debris on the glass surfaces, resulting in lines and streaks. Clean all glass surfaces with a lint-free cloth. For details, refer to Cleaning the Scanner on page 159.
Troubleshooting Fax Problems This section includes: • Problems Sending Faxes ..............................................................................................................................................213 • Problems Receiving Faxes ...........................................................................................................................................214 Note: If you cannot send and receive faxes, make sure that you are connected to an approved analog telephone line.
Troubleshooting Problems Receiving Faxes Symptoms Causes Solutions The received fax is blank. There is a problem with the telephone connection or with the fax machine of the caller. Verify that the printer can make clean copies. If it can, have the caller send the fax again. The sender loaded the pages incorrectly. Contact the sender. The printer answers the call, but does not accept incoming data. Not enough memory. If the job contains several graphics, the printer could not have enough memory.
Troubleshooting Getting Help This section includes: • Viewing Warning Messages on the Control Panel.............................................................................................215 • Viewing Current Errors on the Control Panel .......................................................................................................215 • Using the Integrated Troubleshooting Tools ......................................................................................................
Troubleshooting Printing the Error History Report 1. 2. 3. At the printer control panel, press the Home button. To print the Error History Report, touch Device > Support > Support Pages > Error History Report. To return to the Home screen, press the Home button. Online Support Assistant The Online Support Assistant is a knowledge base that provides instructions and troubleshooting help to solve your printer problems.
Specifications A This appendix includes: • Printer Configurations and Options ........................................................................................................................218 • Physical Specifications .................................................................................................................................................220 • Environmental Specifications ......................................................................................................
Specifications Printer Configurations and Options Available Configurations The printer is available in two configurations: • Network printer with copy, scan, and fax functions, and USB or network connectivity. • Network printer with copy, automatic 2-sided printing, scan, and fax functions, and USB or network connectivity.
Specifications File Formats • • • • • JPEG TIFF PDF PDF/A XPS Supported Scanning • • • • • Scan to Home Scan to Network (FTP or SMB) Scan to Email Scan to USB Flash Drive Scan to Desktop (WSD) Email Address Book • Up to 100 email addresses • Up to 10 email groups • Up to 10 addresses per email group Control Panel 5-inch LCD touch screen with home and power/wake buttons Connectivity • • • • 2 x USB 2.0 (Type A) USB 3.
Specifications Physical Specifications Weights and Dimensions Standard Configuration Configuration with Optional 550-Sheet Feeder Width 432 mm (17 in.) 432 mm (17 in.) Depth 540 mm (21.3 in.) 540 mm (21.3 in.) Height 599 mm (23.6 in.) 737 mm (29 in.) Weight 32.7 kg (72 lbs.) 35.25 kg (77.7 lbs.
Specifications Total Space Requirements Standard Configuration Configuration with Optional 550-Sheet Feeder Width 932 mm (36.7 in.) 932 mm (36.7 in.) Depth 1540 mm (60.6 in.) 1540 mm (60.6 in.) Height 919 mm (36.2 in.) 1014 mm (39.9 in.
Specifications Clearance Requirements with Optional 550-Sheet Feeder 222 Xerox® VersaLink® C405 Color Multifunction Printer User Guide
Specifications Environmental Specifications Temperature • • Operating Temperature Range: 10–32°C (50–90°F) Optimal Temperature Range: 15–28°C (59–82°F) Relative Humidity • • Operating Humidity Range: 10–85% Optimal Humidity Range: 20–70% relative humidity at 28°C (82°F) Note: Under extreme environmental conditions, such as 10°C and 85% relative humidity, printing defects can occur due to condensation inside the printer.
Specifications Electrical Specifications Power Supply Voltage and Frequency Power Supply Voltage Frequency Current Required 110–127 VAC +/-10% (99–140 VAC) 60 Hz +/-3 Hz 10 A 220–240 VAC +/-10% (198–264 VAC) 50 Hz +/-3 Hz 6A Power Consumption • • • • Sleep mode: <4 W Low Power mode: 19.
Specifications Germany - Blue Angel RAL, the German Institute for Quality Assurance and Labeling, has awarded the following configuration of this device the Blue Angel Environmental Label: Network printer with copy, automatic 2-sided printing, scan functions, fax functions, and USB or network connectivity. This label distinguishes it as a device that satisfies Blue Angel criteria for environmental acceptability in terms of device design, manufacture, and operation. For more information, go to www.
Specifications Performance Specifications Feature Specifications Printer warm-up time Power on: as fast as 60 seconds. Recovery from sleep mode as fast as 4 seconds. Note: Warm-up time assumes an ambient temperature of 20ºC (68°F) at 65% relative humidity. Print Speed Print speeds for continuous printing are up to 36 ppm. Print speeds are the same for color or black and white printing. Several factors affect print speed: • Print mode: The fastest print mode is Standard. • Paper size: Letter (8.
Regulatory Information B This appendix includes: • Basic Regulations ...........................................................................................................................................................228 • Copy Regulations ...........................................................................................................................................................234 • Fax Regulations ......................................................................................
Regulatory Information Basic Regulations Xerox has tested this printer to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this printer in a typical office environment. United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
Regulatory Information Certifications in Europe The CE mark applied to this product symbolizes a declaration of conformity by Xerox with the following applicable Directives of the European Union as of the dates indicated: • February 26, 2014: Low Voltage Directive 2014/35/EU • February 26, 2014: Electromagnetic Compatibility Directive 2014/30/EU • March 9, 1999: Radio & Telecommunications Terminal Equipment Directive 1999/5/EC This printer, if used properly in accordance with the instructions, is not dange
Regulatory Information Environmental Benefits of Duplex Printing Most Xerox products have duplex printing, also known as 2-sided printing, capability. This enables you to print on both sides of the paper automatically, and therefore helps to reduce the use of valuable resources by reducing your paper consumption.
Regulatory Information To save power, you can enable Auto Power Off mode on your device. If Auto Power Off mode is enabled, you can configure the mode as follows: • Always Allowed: The device powers off automatically after the specified time, and the cumulative Low Power mode and Sleep mode timeouts have elapsed. • Allowed ONLY When Conditions are Met: The device automatically powers off only after timeouts have elapsed.
Regulatory Information Germany Germany - Blue Angel RAL, the German Institute for Quality Assurance and Labeling, has awarded this device the Blue Angel Environmental Label. This label distinguishes it as a device that satisfies Blue Angel criteria for environmental acceptability in terms of device design, manufacture, and operation. For more information, go to: www.blauer-engel.de. Blendschutz Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen.
Regulatory Information Regulatory Information for 2.4 GHz Wireless Network Adapter This product contains a 2.4 GHz Wireless LAN radio transmitter module which complies with the requirements specified in FCC Part 15, Industry Canada RSS-210 and European Council Directive 99/5/EC.
Regulatory Information Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: − Certificates of Indebtedness. − National Bank Currency. − Coupons from Bonds. − Federal Reserve Bank Notes. − Silver Certificates. − Gold Certificates. − United States Bonds.
Regulatory Information 4. 5. 6. 7. 8. 9. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed. Passports. Foreign Passports may be photographed. Immigration papers. Draft Registration Cards. Selective Service Induction papers that bear any of the following Registrant’s information: − Earnings or Income. − Court Record. − Physical or mental condition. − Dependency Status. − Previous military service.
Regulatory Information Canada Parliament, by stature, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.
Regulatory Information Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the messag
Regulatory Information CAUTION: Ask your local Telephone Company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.
Regulatory Information Canada This product meets the applicable Industry Canada technical specifications. A representative designated by the supplier should coordinate repairs to certified equipment. Repairs or alterations made by the user to this device, or device malfunctions, could cause the telecommunications company to request you to disconnect the equipment. For user protection, make sure that the printer is properly grounded.
Regulatory Information European Union Radio Equipment and Telecommunications Terminal Equipment Directive This device has been designed to work with the national public switched telephone networks and compatible PBX devices of the following countries: Pan-European Analog PSTN and Compatible PBX Certifications Austria Greece Netherlands Belgium Hungary Norway Bulgaria Iceland Poland Cyprus Ireland Portugal Czech Republic Italy Romania Denmark Latvia Slovakia Estonia Liechtenstein Sloveni
Regulatory Information New Zealand 1. 2. 3. 4. 5. 6. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, it does not provide any sort of warranty, and it does not imply that any Telepermitted product is compatible with all Telecom network services.
Regulatory Information Safety Certification This device is certified by the following Agencies using the following safety standards. Agency Standard Underwriters Laboratories Inc. (US/Canada) UL 60950-1, 2nd Edition, 2014-10-14 CAN/CSA C22.2 No. 60950-1-07, 2nd Edition, 2014-10 Underwriters Laboratories Inc.
Regulatory Information Material Safety Data Sheets For Material Safety Data information regarding your printer, go to: • North America: www.xerox.com/msds • European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.
Recycling and Disposal C This appendix includes: • All Countries .....................................................................................................................................................................246 • North America .................................................................................................................................................................247 • European Union ..............................................................................
Recycling and Disposal All Countries If you are managing the disposal of your Xerox product, please note that the printer may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities.
Recycling and Disposal North America Xerox operates an equipment take-back and reuse/recycle program. Contact your Xerox representative (1-800-ASK-XEROX) to determine if this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment , or for recycling and disposal information, contact your local authorities.
Recycling and Disposal European Union Some equipment may be used in both a domestic/household and a professional/business application. Domestic/Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.
Recycling and Disposal Collection and Disposal of Equipment and Batteries These symbols on the products and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste. For proper treatment, recovery, and recycling of old products and used batteries, please take them to applicable collection points, in accordance with your national legislation and the Directive 2002/96/EC and 2006/66/EC.
Recycling and Disposal Other Countries Please contact your local waste management authority to request disposal guidance.
D Apps Features Feature Description Copy Email Fax Scan To ￭ ￭ Preset Use Preset to select values that were stored previously. Select the required Preset from the menu. ￭ ￭ Output Color Use Output Color to control the color rendering of the output image or print. ￭ ￭ ￭ Color Balance If you have a color original document, you can adjust the balance of the printing colors between cyan, magenta, yellow, and black before printing your copy.
Apps Features Feature 252 Description Copy Email Fax Scan To ID Card Copy Collated You can collate multiple-page copy jobs automatically. For example, when making three 1-Sided copies of a six-page document, the copies are printed in this order: 1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6. ￭ Reduce/Enlarge You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%.
Apps Features Feature Description Copy Email Auto Background Suppression Use the Auto Background Suppression setting to reduce the sensitivity of the printer to variations in light background colors. Edge Erase You can erase content from the edges of your images using the Edge Erase feature. You can specify the amount to erase on the right, left, top, and bottom edges. ￭ ￭ Original Size To ensure that you are scanning the correct area of the documents, specify the original document size.
Apps Features Feature 254 Description Copy Email Fax Scan To Page Layout You can print the selected number of pages on one side of a sheet of paper. Selecting multiple pages per sheet saves paper and provides a way to review the layout of a document. ￭ Sample Copy Sample Copy allows you to print a test copy of a job to inspect before printing multiple copies. This feature is useful for complex or high-volume jobs.
Apps Features Feature Reply To Description Copy Use the Reply To option to include an email address you want the recipient to reply to. This option is useful if you want the recipient to reply to your email address rather than to the device. Email Fax Scan To ￭ ￭ ￭ ID Card Copy Note: The system administrator can preset this option. Message Use Message to enter information to accompany the email.
Apps Features Feature 256 Description Copy Email Fax Transmission Header Text It is unlawful to send a message from a fax machine without the proper Transmission Header Text. Ensure that the name and telephone number of the sender, and the date and time of the transmission are included on all faxes. ￭ Delay Send You can set a time in the future for the printer to send your fax job. You can delay the send of your fax job for up to 24 hours.
