Xerox® VersaLink® B405 Multifunction Printer User Guide
© 2017 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.
Contents 1 Safety 11 Notices and Safety ....................................................................................................................................................... 12 Electrical Safety ............................................................................................................................................................. 13 General Guidelines.....................................................................................................................
Contents Installation and Setup ................................................................................................................................................ 35 Installation and Setup Overview ..................................................................................................................... 35 Selecting a Location for the Printer ............................................................................................................... 35 Connecting the Printer ...
Contents Email .................................................................................................................................................................................. 91 Email Overview....................................................................................................................................................... 91 Sending a Scanned Image in an Email .........................................................................................................
Contents Selecting Job Completion Notification for Windows ............................................................................136 Using Custom Paper Sizes .......................................................................................................................................137 Printing on Custom Paper Sizes .....................................................................................................................137 Defining Custom Paper Sizes.............................
Contents 8 Troubleshooting 181 General Troubleshooting .........................................................................................................................................182 Printer Does Not Power On..............................................................................................................................182 Printer Resets or Powers Off Frequently .....................................................................................................
Contents A Specifications 215 Printer Configurations and Options .....................................................................................................................216 Available Configurations ..................................................................................................................................216 Standard Features ..............................................................................................................................................
Contents B Regulatory Information 225 Basic Regulations ........................................................................................................................................................226 United States FCC Regulations......................................................................................................................226 Canada...........................................................................................................................................
Contents Fax Regulations ...........................................................................................................................................................235 United States ........................................................................................................................................................235 Canada.......................................................................................................................................................
Safety 1 This chapter includes: • Notices and Safety .......................................................................................................................................................... 12 • Electrical Safety ................................................................................................................................................................ 13 • Operational Safety ..............................................................................................
Safety Notices and Safety Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer. Your Xerox® printer and supplies are designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Safety Electrical Safety This section includes: • General Guidelines........................................................................................................................................................... 13 • Power Cord ......................................................................................................................................................................... 13 • Emergency Turn Off .............................................................................
Safety Power Cord Use the power cord supplied with your printer. • Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet. WARNING: To avoid risk of fire or electrical shock, do not use extension cords, power strips, or power plugs for more than 90 days.
Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer. Operational Guidelines • • • • • • • Do not remove any trays while the printer is printing. Do not open the doors when the printer is printing.
Safety • • • • Do not place the printer in direct sunlight to avoid exposure to light-sensitive components. Do not place the printer where it is directly exposed to the cold air flow from an air conditioning system. Do not place the printer in locations susceptible to vibrations. For optimum performance, use the printer at the elevations specified in Elevation on page 221. Printer Supplies • • • • • • Use the supplies designed for your printer.
Safety Maintenance Safety Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer. • Clean the device with a dry lint-free cloth only. • Do not burn any consumables or routine maintenance items. For information on Xerox® supplies recycling programs, go to www.xerox.com/gwa . WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment.
Safety Printer Symbols Symbol Description Warning: Indicates a serious hazard that can result in death or serious injury if not avoided. Hot Warning: Hot surface on or in the printer. Use caution to avoid personal injury. Warning: Moving parts. To avoid personal injury, use caution. Caution: Indicates a mandatory action to take in order to avoid damage to the property. Caution: To avoid damage to the property, be careful not to spill toner when handling the waste cartridge.
Safety Do not use paper attached with staples or any form of binding clip. Do not use folded, creased, curled, or wrinkled paper. Do not use inkjet paper. Do not use transparencies or overhead projector sheets. Do not reload paper previously printed on or used. Do not copy money, revenue stamps, or postage stamps. For details about all the printer symbols that appear on your printer, refer to the Printer Symbols guide at www.xerox.com/office/VLB405docs .
Safety Environmental, Health, and Safety Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact the following customer help lines: United States and Canada: 1-800-ASK-XEROX (1-800-275-9376) Europe: +44 1707 353 434 For product safety information in the United States and Canada, go to www.xerox.com/environment. For product safety information in Europe, go to www.xerox.com/environment_europe.
Getting Started 2 This chapter includes: • Parts of the Printer........................................................................................................................................................... 22 • Power Options ................................................................................................................................................................... 28 • Accessing the Printer..................................................................................
Getting Started Parts of the Printer This section includes: • Front View ........................................................................................................................................................................... 22 • Duplex Automatic Document Feeder ....................................................................................................................... 23 • Control Panel .........................................................................................
Getting Started Duplex Automatic Document Feeder 1 2 3 4 5 1. Document Feeder Cover 2. Paper Guides 3. Duplex Automatic Document Feeder 4. Document Output Tray 5. Document Output Tray Extension Document Feeder Guidelines The Duplex Automatic Document Feeder accommodates the following original-sized documents: • Width: 140–216 mm (5.5–8.5 in.) • Length: 140–356 mm (5.5–14 in.
Getting Started Control Panel The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The control panel: • Displays the current operating status of the printer. • Provides access to print, copy, and scan features. • Provides access to reference materials. • Provides access to Tools and Setup menus. • Prompts you to load paper, replace supplies, and clear jams. • Displays errors and warnings.
Getting Started Item Name Description Power/Wake This button serves several power-related functions. When the printer is powered off, this button powers on the printer. • When the printer is powered on, pressing this button displays a menu on the control panel. From this menu, you can choose to enter Sleep mode, restart, or power off the printer. • When the printer is powered on, but in a low-power mode or Sleep mode, pressing this button wakes the printer.
Getting Started Internal Parts 1. 2. 3. 4. 26 Output Tray Paper Stop Front Door Drum Cartridge Toner Cartridge 5. Duplex Automatic Document Feeder 6. Document Cover 7.
Getting Started Rear View 1. 2. 3. 4. 5. 6. Phone Line Connector/Fax Line Connector Ethernet Port Wireless Network Adapter Port Cover USB Port Foreign Device Interface Connector Back Cover 7. Duplex Unit 8. Transfer Roll 9. Fuser 10. Control Board 11. Left Side Cover 12.
Getting Started Power Options The printer has a single multifunction button on the control panel. The Power/Wake button restarts, powers up, or powers down the printer. This button also enters and exits low-power mode, and flashes when the printer is in power-saver mode. Powering On the Printer or Exiting Low-Power or Sleep Mode To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake button. Notes: • • • The Power/Wake button is the only power button on the printer.
Getting Started Restarting, Placing in Sleep Mode, or Powering Off the Printer To restart the printer, place the printer in Sleep Mode, or power off the printer: 1. At the printer control panel, press the Power/Wake button. 1 2 2. Select an option. − To restart the printer, touch Restart. − To place the printer in Sleep Mode, touch Sleep. In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes. − To power off the printer, touch Power Off.
Getting Started Accessing the Printer Logging In Logging in is the process by which you identify yourself to the printer for authentication. If authentication is set, to access printer features, you log in with your user credentials. Logging In at the Control Panel 1. 2. 3. 4. 5. At the printer control panel, press the Home button. Touch Log In. Type the User Name using the keypad, then touch Enter. If prompted, enter the password, then press Enter. Touch OK.
Getting Started Introduction to Apps Xerox Apps are a gateway to the features and functions of your device. There are standard Apps that are already installed on the device and that appear on the Home screen. There are also Apps that are installed as standard but are hidden when your device is used for the first time. When you log in, the apps that are configured for your personal account appear on the control panel. You can download more Apps for your device from the Xerox® App Gallery.
Getting Started Information Pages Your printer has a set of information pages that you can print. These pages include configuration and font information, demonstration pages, and more. The following Information Pages are available: Name Description Configuration Report The Configuration Report provides printer information including installed options, network settings, port setup, tray information, and more.
Getting Started Configuration Report The Configuration Report provides product information including, installed options, network settings, port setup, tray information, and more. Printing the Configuration Report 1. 2. 3. 4. At the printer control panel, press the Home button. Touch Device > About > Information Pages. Touch Configuration Report. To return to the Home screen, press the Home button.
Getting Started The Embedded Web Server The Embedded Web Server is the administration and configuration software that is installed in the printer. It allows you to configure and administer the printer from a Web browser. The Embedded Web Server requires: • A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux environments. • TCP/IP and HTTP enabled in the printer. • A network-connected computer with a Web browser that supports JavaScript.
Getting Started Installation and Setup For reference: Installation Guide packaged with your printer. Online Support Assistant at www.xerox.com/office/VLB405support Installation and Setup Overview Before you print, ensure that your computer and the printer are plugged in, powered on, and connected. Configure the initial settings of the printer, then install the print driver software and utilities on your computer.
Getting Started Connecting the Printer This section includes: • Selecting a Connection Method ................................................................................................................................. 36 • Connecting to a Computer Using USB..................................................................................................................... 37 • Connecting to a Wired Network ...............................................................................................
Getting Started Connecting to a Computer Using USB • • • Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008 R2, and Windows Server 2012. Macintosh OS X version 10.9 and later. UNIX and Linux: Your printer supports connection to various UNIX platforms through the network interface. To connect the printer to the computer using a USB cable: 1. Connect the B end of a standard A/B USB 2.0 or USB 3.0 cable to the USB Port on the back of the printer. 2.
Getting Started To install the Wireless Network Adapter: 1. Power off the printer. 1 2 2. To remove the Wireless Network Adapter Port Cover, press the latch to the left, then pull the cover away from the printer. 3. 4. Remove the packaging from the Wireless Network Adapter. To install the Wireless Network Adapter, follow the installation instructions provided with the Wireless Network Adapter.
Getting Started CAUTION: Pulling on the adapter can cause damage. After the adapter is installed, remove it only as needed, and as directed in the Wireless Network Adapter removal instructions. For details, refer to Removing the Wireless Network Adapter. 5. Power on the printer. 6. Configure the Wi-Fi Settings. For details about configuring the Wi-Fi settings, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs . Removing the Wireless Network Adapter 1. Power off the printer.
Getting Started 2. To open the left-side cover, loosen the bolt on the back of the printer that secures the cover. Slide the cover toward the back, then out and away from the printer. 3. Reach into the printer and pull the release lever. Grasp the Wireless Network Adapter with your other hand and carefully pull it away from the printer.
Getting Started CAUTION: Do not use force to pull on the Wireless Network Adapter. If the latch is released properly, the adapter pulls out easily. Pulling on a secured adapter can damage it. 4. To reinstall the Wireless Network Adapter Port Cover, insert the tab into the small slot. Gently press the port cover against the back of the printer until the cover latches into place. 5. Place the left-side cover into position and slide it toward the front of the printer. Tighten the bolt to secure the cover.
Getting Started 6. Connect the printer to your computer with a USB cable or through the network using an Ethernet cable. 7. Power on the printer. Note: If the printer was installed previously in a wireless network environment, it could retain setup and configuration information from that environment. To prevent the printer from attempting to connect to the previous network, reset the wireless settings. For more information, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs.
Getting Started Connecting to a Telephone Line WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger telecommunication line cord. 1. 2. 3. 4. 5. Ensure that the printer is powered off. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port on the back of the printer. Connect the other end of the RJ11 cable to an operating telephone line. Power on the printer. Enable and configure the Fax functions.
Getting Started Notes: • • • • 1. Not all applications support AirPrint. Wireless devices must join the same wireless network as the printer. For AirPrint to function, both IPP and Bonjour (mDNS) protocols must be enabled. The device that submits the AirPrint job must be on the same subnet as the printer. To allow devices to print from different subnets, configure your network to pass multicast DNS traffic across subnets. • The Mac OS device must be Mac OS 10.7 or later.
Getting Started To configure Google Cloud Print: 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return. Note: If you do not know the IP address for your printer, refer to Finding the IP Address of Your Printer on page 34. In the Embedded Web Server, click Home > Connectivity. For Mobile Printing, click Google Cloud Print. To enable Google Cloud Print, click the Enable toggle button. Click OK.
Getting Started Installing the Software This section includes: • Operating System Requirements ............................................................................................................................... 46 • Installing the Print Drivers for a Windows Network Printer ............................................................................. 47 • Installing the Print Drivers for a Windows USB Printer......................................................................................
Getting Started Installing the Print Drivers for a Windows Network Printer 1. 2. 3. 4. 5. 6. Insert the Software and Documentation disc into the appropriate drive on your computer. If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe installer file. Select your printer model. Click Install Drivers. Select Install Print Driver, Install Scan Driver, or Install Print and Scan Drivers. At the License Agreement, click I Agree.
Getting Started Installing the Drivers and Utilities for Macintosh OS X 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Insert the Software and Documentation disc into the appropriate drive on your computer. Open Xerox® Print Drivers 3.xx.x.dmg/.pkg as needed for your printer. To run Xerox® Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name. When prompted, click Continue. To accept the license agreement, click I Agree.
Getting Started 3. 4. 5. 6. 7. 8. 9. 10. Under the list of printers, click the plus button (+). Click IP. From the Protocol drop-down menu, select the protocol. In the Address field, enter the IP address of the printer. In the Name field, enter a name for the printer. From the Print Using drop-down list, choose Select a driver to use. From the printer software list, select the print driver for your printer model. Click Add. For reference: Online Support Assistant at: www.xerox.
Getting Started Installing LAN Fax Drivers for Macintosh 1. Insert the Software and Documentation disc into your computer. 2. Double-click the disc icon on your desktop to view the .dmg file for your printer. 3. Open the LAN Fax Installer.dmg file, then navigate to the appropriate installer file for your operating system. 4. Open the LAN Fax Installer package file. 5. Click Continue to acknowledge the warning and introductory messages. 6. To accept the license agreement, click Continue, then click Agree.
Getting Started 3. 4. 5. 6. 7. 8. 9. 10. Under the list of printers, click the plus button (+). Click IP. From the Protocol drop-down menu, select the Protocol. In the Address field, enter the IP address of the printer. In the Name field, enter the name of the printer. In the Print Using drop-down list, choose Select Printer Software. In the printer software list, select the appropriate Xerox® LAN fax driver model, then click OK. Click Add.
Getting Started More Information You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with the printer. Other documentation for your printer www.xerox.com/office/VLB405docs Technical support information for your printer; including online technical support, Online Support Assistant, and print driver downloads. www.xerox.com/office/VLB405support Information Pages Print from the control panel.
Customize and Personalize 3 This chapter includes: • Customize and Personalize Overview ....................................................................................................................... 54 • Customizing or Personalizing the Home Screen ................................................................................................... 55 • Customizing or Personalizing the Apps..............................................................................................................
Customize and Personalize Customize and Personalize Overview This chapter provides information on how to customize and personalize your device to meet the specific demands of your workflows. You can Customize your Apps, hide, or show Apps on the Home screen, and rearrange the order to suit your job priorities. For each App, you can hide or show individual features and configure default settings to meet the needs of your workgroup. You can save job settings for repeated use.
Customize and Personalize Customizing or Personalizing the Home Screen To hide or show an App on the Home screen: 1. At the printer control panel, press the Home button. 2. Touch Customize. 3. To display an installed, but hidden App: a. Touch +. b. Touch the App that you want to appear on the control panel. c. Touch Done. 4. To hide an installed App: a. For the desired App, touch X. b. Touch Done. 5. Verify that only the desired Apps are displayed on the Home screen.
Customize and Personalize Customizing or Personalizing the Apps Customization enables you to modify the features available, delete a saved preset, or remove customized settings applied to an App. Customizing or Personalizing the Feature List To customize the Features list for an App: 1. At the printer control panel, press the Home button. 2. Touch the App required. 3. Scroll to the bottom, then touch Customize. 4. Touch Feature List.
Customize and Personalize Saving Presets You can use this feature to save a particular combination of App settings for future jobs. You can save the settings with a name and retrieve them for later use. To save the current App settings: 1. At the printer control panel, press the Home button. 2. Touch the App required. 3. Select the job settings. 4. Scroll to the bottom, then touch Save. 5. Touch Save as New Preset. 6. Touch Enter Preset Name, then to enter a preset name, use the keypad. 7. Touch Next. 8.
Customize and Personalize Customizing App Default Settings To customize the App default settings: 1. 2. 3. 4. 5. 58 At the control panel, press the Home button. Touch the App required. Configure the required default settings. Touch Save. Touch Save Defaults. The new settings override the previous default settings.
4 Xerox® Apps This chapter includes: • Xerox® App Gallery .......................................................................................................................................................... 60 • Device ................................................................................................................................................................................... 63 • Address Book .......................................................................................
Xerox® Apps Xerox® App Gallery This section includes: • Xerox® Apps Gallery Overview .................................................................................................................................... 60 • Creating a Xerox® App Gallery Account .................................................................................................................. 60 • Logging in to your Xerox® App Gallery Account ....................................................................................
Xerox® Apps To create an App Gallery account using the Control Panel: 1. At the printer control panel, press the Home button. 2. Touch Xerox App Gallery. 3. Touch Request an Account. 4. Touch the Enter your email address. Enter a valid email address using the touch screen keypad, then touch Enter. 5. Touch OK. A message is displayed stating completion instructions have been sent to the email address entered. 6. Touch Close. 7.
Xerox® Apps Installing or Updating an App from the Xerox® App Gallery Xerox® Apps add, extend, or customize the functionality of your device. You can use the Xerox® App Gallery App to browse and install Apps at your device control panel. To install an App from the App Gallery: 1. At the printer control panel, press the Home button. 2. Touch Xerox® App Gallery. 3. Enter your User Name using the touch screen keypad, then touch Enter. 4. Enter your Password using the touch screen keypad, then touch Enter. 5.
Xerox® Apps Device This section includes: • Device Overview ............................................................................................................................................................... 63 • About .................................................................................................................................................................................... 64 • Supply Status ................................................................................
Xerox® Apps Paper Trays Use the Paper Trays option to see the paper size, type, and color set for each paper tray and the tray-capacity status. Supplies Use the Supplies section to monitor the status of the components you can replace. The supply level and estimated number of impressions or days left for each unit is displayed. Billing/Usage Use the Billing/Usage option to view the serial number and the total number of impressions made by your device.
Xerox® Apps PostScript Font List The PostScript Font List provides a printout of all PostScript fonts that are available on the printer. PCL Font List The PCL Font List provides a printout of all PCL fonts that are available on the printer. Demonstration Print Demonstration Print provides a demonstration of the current print quality. Startup Page The Startup Page provides basic printer configuration and network information.
Xerox® Apps To set up email alerts: 1. To set up alerts to send to an email address, touch Device > Supplies > Email Alerts. 2. To enter an email address, touch Add Email, then touch Enter Email Address. 3. Use the touch screen keyboard to enter an email address, or select an entry from the Address Book, then touch OK. 4. Add more email addresses if necessary. 5. To customize the alerts for each supply item, to enable or disable an alert, touch the toggle button. 6. To exit the menu, touch OK. 7.
Xerox® Apps To reset the printer to factory defaults: 1. At the printer control panel, press the Home button. 2. Touch Device > Resets > Reset to Factory Defaults. 3. At the prompt, touch Reset. 4. When the process is complete, the printer restarts automatically. Remote Services You can use the Remote Services option in the Embedded Web Server to send error and usage information to the Xerox support team to help them resolve problems quickly.
Xerox® Apps Address Book This section includes: • Address Book Overview .................................................................................................................................................. 68 • Editing the Address Book .............................................................................................................................................. 68 • Managing Favorites ..............................................................................................
Xerox® Apps 5. Enter the contact details: − To add an email address to the contact, touch Add Email. Enter an email address, then touch Enter. − To add a fax number to the contact, touch Add Fax. Enter a fax number, then touch Enter. − To add an SMB scan location, touch Add SMB. Browse to the location required, then touch Enter. − To add an FTP scan location, touch Add FTP. Browse to the FTP location or enter the FTP address, then touch Enter.
Xerox® Apps To edit or delete groups: 1. At the printer control panel, press the Home button. 2. Touch Address Book. 3. From the Address Book, select a group, then touch Edit. 4. To add group members, touch Add Member. 5. To add a contact, from the Favorites or Contacts menu, select a contact. 6. To add more group members, touch Add Member and select a contact. 7. To remove group members, for each contact, touch the Trash icon. At the prompt, touch Delete. 8. To save the changes, touch OK. 9.
Xerox® Apps Adding or Editing Groups in the Address Book in the Embedded Web Server To add groups: 1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return. 2. In the Embedded Web Server, click Address Book. 3. Click Add Group. 4. For Enter Group Name, enter a name for the group. 5. From the menu, select the group type. 6. To add group members, for Members, click the plus icon (+). 7.
Xerox® Apps Managing Favorites at the Control Panel 1. 2. 3. 4. 5. 6. At the printer control panel, press the Home button, then touch Address Book. Select a contact, then touch Edit. To make the contact a Global Favorite, for the contact name, touch the Star icon. To mark a contact as a Favorite for email, fax, or a scan-to destination: a. For each desired feature, touch the Star icon. b. To save changes, touch OK. To clear a contact marked as a Favorite: a.
Xerox® Apps Jobs This section includes: • Jobs Overview .................................................................................................................................................................... 73 • Managing Jobs.................................................................................................................................................................. 73 • Managing Special Job Types .............................................................................
Xerox® Apps To view, print, or delete saved and secure jobs: 1. At the printer control panel, press the Home button. 2. To view a list of active and completed jobs, touch Jobs. 3. To view a list of specific job types, touch an option. − To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then touch OK. To delete the job, touch the Trash icon, then touch Delete. − To view Personal jobs, touch Personal & Secure Jobs.
Xerox® Apps Saved Job Saved Jobs are documents sent to the printer and, unless deleted, are stored there for future use. Any user can print or delete a Saved Job. To print a Saved Job: 1. In your software application, access the print settings. For most software applications, press CTRL+P for Windows or CMD+P for Macintosh. 2. Select your printer, then open the print driver. − For Windows, click Printer Properties. Depending on your application, the title of the button can vary.
Xerox® Apps Secure Print Use Secure Print to print sensitive or confidential information. After you send the job, it is held at the printer until you enter your passcode at the printer control panel. To print using Secure Print: 1. In your software application, access the print settings. For most software applications, press CTRL+P for Windows or CMD+P for Macintosh. 2. Select your printer, then open the print driver. − For Windows, click Printer Properties.
Xerox® Apps Personal Print Personal Print allows you to store a document in the printer, then print it from the control panel. Note: This feature is only available on a Windows computer printing to a network printer. Personal Print is a type of saved job with these features: • A Personal Print job appears in a folder named after the user ID associated with the print job. • A Personal Print job does not use a passcode. • Any user can print or delete a Personal Print job.
Xerox® Apps Sample Set The Sample Set job type prints one copy of a multiple-copy print job before printing the remaining copies. After reviewing the sample set, you can either print the remaining copies or delete them at the printer control panel. Sample Set is a type of saved job with these features: • A Sample Set job appears in a folder named after the user ID associated with the print job. • A Sample Set job does not use a passcode. • Any user can print or delete a Sample Set job.
Xerox® Apps Managing Jobs using the Embedded Web Server You can view a list of active jobs and delete print jobs from the Active Jobs list in the Embedded Web Server. You can use the Embedded Web Server to submit jobs for printing at the device. You can print .pdf, .ps, .pcl, .prn, .xps, .jpg, .tif and .txt files directly from the Embedded Web Server without opening another application or the print driver. The files can be stored on a local computer hard drive, mass storage device, or network drive.
Xerox® Apps Copy This section includes: • Copy Overview................................................................................................................................................................... 80 • Making a Copy .................................................................................................................................................................. 80 • Copy Workflows .........................................................................................
Xerox® Apps Making a Copy To make a copy: 1. At the printer control panel, press the Home button. 2. To clear previous App settings, touch Reset. 3. Load your original documents. − Use the document glass for single pages or paper that cannot be fed using the duplex automatic document feeder. Lift the automatic document feeder, then place the original document face down in the upper-left corner of the document glass. − 4. For multiple, single, or 2-sided pages, use the duplex automatic document feeder.
Xerox® Apps 8. If you are scanning from the document glass, when prompted, do one of the following: − To complete the job and return to the Copy app, touch Done. − To scan another page, load a new original document on the document glass, then touch Add Page. − To delete the scan and return to the Copy app, touch Cancel, then touch Delete. Note: If you are scanning a document from the automatic document feeder, a prompt does not appear. 9. 82 To return to the home screen, press the Home button.
Xerox® Apps Copy Workflows This section includes: • Changing the Page Layout ........................................................................................................................................... 83 • Book Copying..................................................................................................................................................................... 83 • Shifting the Image .......................................................................................
Xerox® Apps Book Copying You can use the Book Copying feature to copy books, magazines, or other bound documents. You can use this feature to copy images for different results. • Copy either the left or right page onto a single sheet of paper • Copy both the left and right pages onto two sheets of paper • Copy both the left and right pages as a single image onto one sheet of paper Note: To make copies from books, magazines, or other bound documents, use the document glass only.
Xerox® Apps 4. 5. 6. Select one of the following options. − Off: This option is the default setting. − Auto Center: This option centers the image on the page. − Snap to Edge: This option shifts the image to the edge of the document. Select one of the image-position options. • Mirror Side 1: This option allows you to set the Image Shift for Side 1, and matches the Side 2 Image Shift accordingly. To move the image to the required edge of the page, touch the appropriate arrow.
Xerox® Apps 5. 6. 7. Touch Original Document, then select the option that matches your original documents: − 1-Sided Original: This option scans only one side of the original image and produces 1-sided output files. − 2-Sided Original: This option scans both sides of the original image. − 2-Sided, Rotate Side 2: This option scans both sides of the original image, rotating the second side. If a cover sheet is required, touch the Cover toggle button, then adjust Paper Supply and Print On Cover as needed.
Xerox® Apps Erasing the Edges of Copies You can erase content from the edges of your copies using the Edge Erase feature. You can specify the amount to erase on the right, left, top, and bottom edges. To erase the edges of copies: 1. At the printer control panel, press the Home button. 2. Touch Copy. 3. Touch Edge Erase. 4. Select one of the following options. − All Edges: This option erases all four edges by the same amount. To adjust the amount to erase, move the slider.
Xerox® Apps Adding Annotations You can use the Annotations feature to add a page number, comment, date, or Bates Stamp to your copies. Notes: • • This function is available on printers with an optional Productivity Kit installed only. If Booklet Creation is selected, you cannot add Annotations. To add annotations: 1. At the printer control panel, press the Home button. 2. Touch Copy. 3. Touch Annotations. 4. To insert page numbers: a. Select the required page location, then touch Page Number. b.
Xerox® Apps 6. 7. To insert the current date: a. Select the required page location, then touch Date Stamp. b. Touch Format, then select the required date format. c. To adjust which pages contain the selected annotation, touch Apply To, then select the required option. d. Touch OK. To insert a Bates Stamp: a. Select the required page location, then touch Bates Stamp. b. Touch Prefix, then select the required entry. Touch OK. Note: To create a prefix, touch the edit icon for Not in Use.
Xerox® Apps ID Card Copy This section includes: • ID Card Copy Overview .................................................................................................................................................. 90 • Copying an ID Card.........................................................................................................................................................
Xerox® Apps Email This section includes: • Email Overview.................................................................................................................................................................. 91 • Sending a Scanned Image in an Email .................................................................................................................... 91 Email Overview You can use the Email app to scan images and attach them to emails.
Xerox® Apps − 4. 5. 6. 7. 8. 9. For multiple, single, or 2-sided pages, use the duplex automatic document feeder. Remove any staples or paper clips from the pages. Insert the original documents face up in the automatic document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the document originals. Touch Email. Enter recipients: − To enter the email address manually into the To field, type the address using the touch screen keypad.
Xerox® Apps Scan To This section includes: • Scan To Overview ............................................................................................................................................................. 93 • Scanning to an Email Address ..................................................................................................................................... 93 • Scanning to a USB Flash Drive ........................................................................................
Xerox® Apps Scanning to an Email Address Before you scan to an email address, ensure that you configure the printer with the email server information. For details, refer to the System Administrator Guide at www.xerox.com/office/VLB405docs. To scan an image and send it to an email address: 1. Load the original document on the document glass or into the duplex automatic document feeder. 2. At the control panel, touch the Home button. 3. Touch Scan To. 4.
Xerox® Apps To scan to a USB Flash drive: 1. Load the original document on the document glass or in the duplex automatic document feeder. 2. At the printer control panel, press the Home button. 3. Insert your USB Flash drive into the USB memory port on the front of the printer. 4. At the USB Drive has been detected screen, touch Scan to USB. Note: If this feature does not appear, enable the feature or contact the system administrator. 5.
Xerox® Apps Scanning to a Home Folder Note: If LDAP Network Authentication is configured, the Home button appears as an option that you can select on the Scan To screen. 1. 2. 3. 4. 5. 6. Load the original document on the document glass or into the duplex automatic document feeder. At the printer control panel, press the Home button. To log in to the printer, touch Log In. Enter your user name, then touch Next. Enter your password, then touch OK.
Xerox® Apps To Scan to Desktop: 1. Load the original document on the document glass or into the duplex automatic document feeder. 2. At the printer control panel, press the Home button. 3. Touch Scan to Desktop. 4. To select a destination, touch the computer address. 5. To begin the scan, press Scan. The Windows Fax and Scan application opens on your PC desktop. The image file of your scan is saved to the Scanned Documents folder. 6.
Xerox® Apps Sharing a Folder in Macintosh OS X Version 10.7 and Later 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. From the Apple menu, select System Preferences. From the Internet & Wireless menu, select Sharing. From the Service menu, select File Sharing. Under Shared Folders, click the plus icon (+). Browse to the folder that you want to share on the network, then click Add. To modify access rights for your folder, select the folder. The groups activate.
Xerox® Apps Adding a Folder as an Address Book Entry Using the Control Panel 1. 2. 3. 4. 5. At the printer control panel, touch the Home button. Touch Address Book. Touch the plus icon (+), then select Add Contact. Enter the name to appear in the address book. Touch Add (SMB), then navigate to the desired folder. Note: Login credentials are required for computers on secured networks. 6. To save changes, touch OK. Scanning to a Shared Folder on a Networked Computer 1. 2. 3. 4. 5. 6.
Xerox® Apps Scanning an Image into an Application Note: Some Windows applications, including Microsoft Office 2007 and newer, do not support this feature. 1. 2. 3. 4. 5. 6. Load the original document on the document glass or in the duplex automatic document feeder. At your computer, open the application into which you want to scan the image. In the application, select the menu item to acquire the image.
Xerox® Apps Fax This section includes: • Fax Overview....................................................................................................................................................................101 • Sending a Fax ..................................................................................................................................................................101 • Fax Workflows ...........................................................................................
Xerox® Apps Sending a Fax To send a fax: 1. At the printer control panel, press the Home button. 2. To clear previous App settings, touch Reset. 3. Load your original documents. − Use the document glass for single pages or paper that cannot be fed using the single-pass duplex automatic document feeder. Lift the automatic document feeder, then place the original document face down in the upper-left corner of the document glass. − 4. 5.
Xerox® Apps 9. If you are scanning from the document glass, when prompted, do one of the following: − To complete the job and return to the Fax app, touch Done. − To scan another page, load a new original document on the document glass, then touch Add Page. − To delete the scan and return to the Fax app, touch Cancel, then touch Delete. Note: If you are scanning a document from the automatic document feeder, a prompt does not appear. 10. To return to the Home screen, press the Home button.
Xerox® Apps Fax Workflows This section includes: • Sending a Delayed Fax ................................................................................................................................................104 • Sending a Cover Sheet with a Fax ...........................................................................................................................105 • Forwarding a Fax to an Email Address .........................................................................................
Xerox® Apps Sending a Cover Sheet with a Fax You can send a cover sheet with your fax. The cover sheet lists recipient information from the fax address book, and sender information from the Company Name Fax Line setting. To send a cover sheet with a fax: 1. At the printer control panel, press the Home button, then touch Fax. 2. Add fax recipient names and adjust fax settings, as needed. For details, refer to Sending a Fax on page 101. 3. Touch Cover Sheet. 4. Touch Add Cover Sheet. 5.
Xerox® Apps To forward a fax to an email address: 1. At the printer control panel, press the Home button. 2. Touch Device > Apps > Fax. 3. Touch Fax Forwarding > Fax Forwarding. 4. Select Receive Only, Send Only, or Send & Receive. 5. Touch Add Email. To enter an email address, use the touch screen keypad, or select a contact from the Address Book. 6. To add a subject line, touch Subject, enter your subject line text, then touch OK. 7.
Xerox® Apps Sending a Fax Manually You can use the Manual Send feature to enable the fax modem speaker temporarily. This feature is helpful to dial international numbers, or to use phone systems that require you to wait for a specific audio tone. To send a fax manually: 1. At the printer control panel, press the Home button, then touch Fax. 2. Touch Manual Send. Note: To display the menu without entering a fax number, at the top of the screen, touch Fax. 3. 4. 5. 6. Adjust the fax settings as needed.
Xerox® Apps Sending a Fax From Your Computer This section includes: • Sending a Fax From Windows Applications .........................................................................................................108 • Sending a Fax From Macintosh Applications ......................................................................................................108 You can send a fax to the printer from an application on your computer.
Xerox® Apps Sending a Fax From Macintosh Applications You can use the fax driver to send a fax from many Macintosh applications. To install the fax driver, refer to Installing the Software on page 46. To send a fax from Macintosh applications: 1. With the desired document or image open in your application, open the Print dialog box. For most software applications, click File > Print or press CMD+P. 2. Select the required printer. 3.
Xerox® Apps USB This section includes: • USB Overview ..................................................................................................................................................................110 • Scanning to a USB Flash Drive ..................................................................................................................................110 • Printing From a USB Flash Drive ..........................................................................................
Xerox® Apps To scan to a USB Flash drive: 1. Load the original document on the document glass or in the duplex automatic document feeder. 2. At the printer control panel, press the Home button. 3. Insert your USB Flash drive into the USB memory port on the front of the printer. 4. At the USB Drive has been detected screen, touch Scan to USB. Note: If this feature does not appear, enable the feature or contact the system administrator. 5.
Xerox® Apps 3. 4. 5. 6. 7. 8. Add files to the Document Source Table. − To print a group of print-ready files, for the USB drive or folder, touch the Select All icon. Verify that your files are selected. − To print a specific file, browse to that file, then touch the file name or icon. Touch OK. Confirm that the required files are listed. − To select more files, touch Add Document, then touch OK. − To remove a file name from the list, touch the file name, then touch Remove.
Printing 5 This chapter includes: • Printing Overview ...........................................................................................................................................................114 • Selecting Printing Options ..........................................................................................................................................115 • Printing From a USB Flash Drive ............................................................................................
Printing Printing Overview Before printing, your computer and the printer must be plugged in, turned on, and connected. Ensure that you have the correct print driver software installed on your computer. For details, refer to Installing the Software on page 46. 1. Select the appropriate paper. 2. Load paper in the appropriate tray. On the printer control panel, specify the size, color, and type. 3. Access the print settings in your software application.
Printing Selecting Printing Options This section includes: • Print Driver Help..............................................................................................................................................................115 • Windows Printing Options ..........................................................................................................................................116 • Macintosh Printing Options .........................................................................
Printing Windows Printing Options Selecting Printing Options for an Individual Job for Windows To use special printing options for a particular job, you can change the Printing Preferences before sending the job to the printer. 1. With the document open in your software application, access the print settings. For most software applications, click File > Print or press CTRL+P for Windows. 2. Select your printer and click the Properties or Preferences button to open the Printing Preferences window.
Printing Selecting Printing Defaults in Windows for a Shared Network Printer 1. Navigate to the list of printers on your computer: − For Windows Server 2008 and later, click Start > Settings > Printers. − For Windows 7, click Start > Devices and Printers. − For Windows 8, click Start > Control Panel > Devices and Printers. − For Windows 10, click the Windows Start icon > Settings > Devices > Printers & Scanners. Scroll down in the window, then under Related settings, click Devices and printers.
Printing Macintosh Printing Options Selecting Printing Options for Macintosh To use specific printing options, change the settings before sending the job to the printer. 1. With the document open in your application, click File > Print. 2. Select your printer. 3. In the Print window, click Preview, then select Xerox Features. Note: To see all printing options, click Show Details. 4. 5. Select any other required printing options from the lists. Click Print to send the job to the printer.
Printing Xerox® Printer Manager Xerox® Printer Manager is an application that allows you to manage and print to multiple printers in UNIX and Linux environments. Xerox® Printer Manager allows you to: • Configure and check the status of network connected printers. • Set up a printer on your network as well as monitor the operation of the printer once installed. • Perform maintenance checks and view supplies status at any time.
Printing Launching Xerox® Printer Manager To launch Xerox® Printer Manager, do one of the following tasks. • For UNIX, log in as root. From a terminal window, type xosdprtmgr, then press Enter or Return. • For Linux, type sudo xeroxprtmgr, then press Enter or Return. Printing with xeroxprint Xerox has its own print command.
Printing Printing from a Linux Workstation To print from a Linux workstation, install either a Xerox® print driver for Linux or a CUPS print driver. You do not need both drivers. Xerox recommends that you install one of the full-featured custom print drivers for Linux. To locate drivers for your printer, go to www.xerox.com/office/drivers. If you use CUPS, ensure that CUPS is installed and running on your workstation.
Printing Printing with AirPrint You can print directly from your iPhone, iPad, iPod touch, or Mac using AirPrint. To enable AirPrint for your printer, refer to Configuring AirPrint on page 43. To use AirPrint, ensure that your mobile device is connected to the same wireless network as the printer. To print with AirPrint: 1. Open the email, photograph, website page, or document that you want to print. 2. Tap the Action icon. 3. Tap Print. 4. Select your printer, then set the printer options. 5. Tap Print.
Printing Printing From a USB Flash Drive You can print a file stored on a USB Flash drive. The USB port is on the front of the printer. Notes: • • If the device is in Power Saver mode, before proceeding with the Print job, to wake the device, press the Power Saver button. Only USB Flash drives formatted to the typical FAT32 file system are supported. To print from a USB Flash drive: 1. Insert the USB Flash drive into the USB memory port on the printer. 2.
Printing Printing Features This section includes: • Managing Jobs................................................................................................................................................................124 • Printing Special Job Types ..........................................................................................................................................125 • Selecting Paper Options for Printing.........................................................................
Printing To view, print, or delete jobs: 1. At the printer control panel, press the Home button. 2. To view a list of active and completed jobs, touch Jobs. 3. To view a list of specific job types, touch an option. − To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then touch OK. To delete the job, touch the Trash icon, then touch Delete. − To view Personal jobs, touch Personal & Secure Jobs. To print the jobs, touch the folder, then touch Print All, or Delete All.
Printing To release a Saved Job: 1. At the printer control panel, press the Home button. 2. Touch Jobs. 3. To view Saved Jobs, touch Saved Jobs. 4. To print a Saved Job, touch the job name, enter the quantity, then touch OK. 5. To delete the document after printing, for that job, touch the Trash icon, then at the prompt, touch Delete. 6. To return to the Home screen, press the Home button. Secure Print Use Secure Print to print sensitive or confidential information.
Printing Personal Print Personal Print allows you to store a document in the printer, then print it from the control panel. Note: This feature is only available on a Windows computer printing to a network printer. Personal Print is a type of saved job with these features: • A Personal Print job appears in a folder named after the user ID associated with the print job. • A Personal Print job does not use a passcode. • Any user can print or delete a Personal Print job.
Printing • • Any user can print or delete a Sample Set job. A Sample Set prints one copy of a job to allow you to proofread the job before printing any remaining copies. After a Sample Set job is printed, it is deleted automatically. To print using Sample Set: 1. In your software application, access the print settings. For most software applications, press CTRL+P for Windows or CMD+P for Macintosh. 2. Select your printer, then open the print driver. − For Windows, click Printer Properties.
Printing Scaling Scaling reduces or enlarges the original document to match the selected output paper size. • For Windows, the scale options are on the Printing Options tab, in the Paper field. • For Macintosh, the scale options are in the Print window for Preview. To view more printing options, click Show Details. The following scaling options are available: • Automatically Scale scales the document to fit the selected Output Paper Size.
Printing • 2-Sided Print, Flip on Short Edge: Prints on both sides of the paper. The images print to allow binding on the short edge of the paper. The following illustrations show the result for documents with portrait and landscape orientations, respectively: Note: 2-Sided Printing is part of the Earth Smart settings. To change your default print driver settings, refer to Setting Default Printing Options for Windows on page 116.
Printing Image Options Image options controls how the printer uses lightness and contrast to produce your document. The Windows PostScript print driver and the Macintosh print drivers provide the widest range of controls on the Image Options tab. • For Windows, Lightness and Contrast features are on the Image Options tab. • For Macintosh, in the Print window, in Xerox Features, Image Options is on the Paper/Output list.
Printing When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep. • Gutter: Specifies the horizontal distance in points between the page images. A point is 0.35 mm (1/72 in.). • Creep: Specifies how much the page images shift outward in tenths of a point. Shifting compensates for the thickness of the folded paper, which can cause the page images to shift outward slightly when folded. You can select a value from zero to 1 point.
Printing Printing Insert Pages You can add blank or pre-printed insert pages before page one of each document or after designated pages within a document. Adding an insert after designated pages within a document separates sections, or acts as a marker or placeholder. Ensure that you specify the paper to use for the insert pages. • Insert Options provides the options to place an insert After Page X, where X is the specified page, or Before Page 1.
Printing Printing Watermarks for Windows A watermark is special purpose text that can be printed across one or more pages. For example, you can add a word like Copy, Draft, or Confidential as a watermark instead of stamping it on a document before distribution. Note: This feature is only available on a Windows computer printing to a network printer. To print a watermark: 1. In the print driver, click the Document Options tab. 2. Click the Watermark tab. 3. From the Watermark menu, select the watermark.
Printing Orientation Orientation allows you to select the direction that the page prints. • For Windows, the Orientation tab is on the Document Options tab. Note: The orientation setting in your application print dialog box may override the orientation options in the print driver. • For Macintosh, Orientation options are in the Print window for Preview. The following options are available: • Portrait: Orients the paper so that the text and images print across the short dimension of the paper.
Printing Selecting Job Completion Notification for Windows You can select to be notified when your job finishes printing. A message appears on your computer screen with the name of the job and the name of the printer where it was printed. Note: This feature is only available on a Windows computer printing to a network printer. To select job completion notification from the Advanced tab: 1. Click Notifications. 2. Click Notify for Completed Jobs, then select an option.
Printing Using Custom Paper Sizes This section includes: • Printing on Custom Paper Sizes ................................................................................................................................137 • Defining Custom Paper Sizes .....................................................................................................................................137 You can print on custom paper sizes that are within the minimum and maximum size range supported by the printer.
Printing Creating and Saving Custom Paper Sizes in the Print Driver You can print custom-size paper from any paper tray. Custom-size paper settings are saved in the print driver and are available for you to select in all your applications. For detail on supported paper sizes for each tray, refer to Supported Custom Paper Sizes on page 143. To create and save custom sizes for Windows: 1. In the print driver, click the Printing Options tab. 2.
Paper and Media 6 This chapter includes: • Supported Paper .............................................................................................................................................................140 • Loading Paper .................................................................................................................................................................145 • Printing on Special Paper ................................................................................
Paper and Media Supported Paper This section includes: • Ordering Paper ................................................................................................................................................................140 • General Paper Loading Guidelines ..........................................................................................................................140 • Paper That Can Damage Your Printer..............................................................................
Paper and Media Paper That Can Damage Your Printer Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer.
Paper and Media Supported Standard Paper Sizes Tray European Standard Sizes North American Standard Sizes All Trays A4 (210 x 297 mm, 8.3 x 11.7 in.) A5 (148 x 210 mm, 5.8 x 8.3 in.) 215 x 315 mm, 8.5 x 12.4 in. Legal (216 x 356 mm, 8.5 x 14 in.) Folio (216 x 330 mm, 8.5 x 13 in.) Letter (216 x 279 mm, 8.5 x 11 in.) Executive (184 x 267 mm, 7.25 x 10.5 in.) 203 x 254 mm, 8 x 10 in. Statement (140 x 216 mm, 5.5 x 8.5 in.) Tray 1 Bypass Tray A6 (105 x 148 mm, 4.1 x 5.8 in.) Postcard (101.6 x 152.
Paper and Media Supported Standard Paper Sizes for Automatic 2-Sided Printing European Standard Sizes North American Standard Sizes A4 (210 x 297 mm, 8.3 x 11.7 in.) A5 (148 x 210 mm, 5.8 x 8.3 in.) 215 x 315 mm, 8.5 x 12.4 in. Legal (216 x 356 mm, 8.5 x 14 in.) Letter (216 x 279 mm, 8.5 x 11 in.) Folio (216 x 330 mm, 8.5 x 13 in.) Executive (184 x 267 mm, 7.25 x 10.5 in.) 203 x 254 mm, 8 x 10 in. Statement (140 x 216 mm, 5.5 x 8.5 in.
Paper and Media Supported Custom Paper Sizes Tray Number Paper Sizes Tray 1 Width: 76.2–215.9 mm (3–8.5 in.) Length: 127.0–355.6 mm (5–14 in.) Tray 2–4 Width: 139.7–215.9 mm (5.5–8.5 in.) Length: 210–355.6 mm (8.3–14 in.) Bypass Tray Width: 76.2–215.9 mm (3–8.5 in.) Length: 127.0–355.6 mm (5–14 in.) 2-Sided Printing Width: 139.7–215.9 mm (5.5–8.5 in.) Length: 210–355.6 mm (8.3–14 in.) Cardstock You can print Cardstock and Lightweight Cardstock up to 220 g/m² from any tray.
Paper and Media Loading Paper This section includes: • Changing Paper Settings.............................................................................................................................................145 • Loading Paper in Trays 1-4.........................................................................................................................................145 • Loading Paper in the Bypass Tray ....................................................................................
Paper and Media To load paper in Trays 1–4: 1. To remove the tray from the printer, pull out the tray until it stops, lift the front of the tray slightly, then remove it. 2. Adjust the paper length and width guides as shown. 3. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams. 4. Load paper into the tray with the print side face up.
Paper and Media Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to jam. 5. Adjust the length and width guides to fit the paper. 6. Slide the tray back into the printer. Notes: • • • • • If the tray does not go all the way in, ensure that the paper lift at the back of the tray is locked down. To avoid paper jams, do not remove the paper cover while printing is in progress.
Paper and Media 7. To change a paper tray to Dedicated mode: a. At the printer control panel, press the Home button. b. Touch Device > Paper Trays. c. In the Paper Trays menu, touch the preferred tray. d. To dedicate the tray for a paper size, type, or color, touch Tray Mode, then touch Dedicated. • To select a paper or envelope size, touch the current size setting, then select a size. • To select a paper type, touch the current paper type, then select a paper type.
Paper and Media 4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams. Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to use it. 5. Load the paper in the tray. Load hole-punched paper with the holes to the left.
Paper and Media Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to jam. 6. Adjust the width guides until they touch the edges of the paper. 7. If the control panel prompts you, verify the size, type, and color on the touch screen. If you are not prompted, change the paper settings. a. At the printer control panel, press the Home button. b. Touch Device > Paper Trays. c. In the Paper Trays menu, touch the bypass tray icon.
Paper and Media 2. To remove the bypass tray from the printer, pull the tray straight out of the printer. 3. If the bypass tray is loaded with paper already, remove any paper that is a different size or type. Raise the paper stop. 4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This procedure separates any sheets that are stuck together and reduces the possibility of jams.
Paper and Media Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to use it. 5. Load the paper in the tray. Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to jam. 6. Adjust the width guides and the paper stop until they touch the edges of the paper. 7. Slide the tray back into the printer.
Paper and Media 8. 9. If the control panel prompts you, verify the size, type, and color on the screen. If you are not prompted, change the paper settings. a. At the printer control panel, press the Home button. b. Touch Device > Paper Trays. c. In the Paper Trays menu, touch the bypass tray icon. • To select a paper or envelope size, touch the current size setting, then select a size. • To select a paper type, touch the current paper type, then select a paper type.
Paper and Media − To extend the tray for longer paper, hold the back of the tray with one hand. With the other hand, press the release latch at the front of the tray, then pull the ends outward until they latch. To protect the paper when the tray is extended, place the paper cover over the extended section of the paper tray. Note: If the tray is extended for Legal-size paper, the tray protrudes when it is inserted into the printer. 4.
Paper and Media Printing on Special Paper This section includes: • Envelopes ..........................................................................................................................................................................155 • Labels ..................................................................................................................................................................................
Paper and Media Loading Envelopes in the Bypass Tray 1. Open the bypass tray. 2. Move the width guides to the edges of the tray. Note: If you do not load envelopes immediately after you remove them from the packaging, they can bulge. Flatten them to avoid jams.
Paper and Media 3. To load envelopes, select an option: − For Number 10 envelopes, load the envelopes print side up, flaps down, with the short edge going into the printer. Note: When you load Monarch or DL envelopes, remove the Bypass Tray. For details, refer to Loading Small Paper Sizes in the Bypass Tray on page 150. − For C5 envelopes, do one of the following steps. • Insert envelopes with the print side up, flaps open and down, and the bottom of the envelope going into the printer.
Paper and Media • Insert envelopes with the print side up, flaps closed and down, and flaps going into the printer. Note: For envelopes to print correctly, when you load envelopes with the flaps open, in the print driver, select Portrait, Landscape, or Rotated Landscape, as needed. To flip the images, in the print driver, use Rotate Image 180 Degrees. 4. 5. 158 If the control panel prompts you, verify the size, type, and color on the screen. If you are not prompted, change the paper settings. a.
Paper and Media Adjusting the Fuser for Printing Envelopes The Fuser has two switches that require adjustment to enable printing on Envelopes. If the switches are not set to the correct position for Envelope printing, image quality issues and poor fusing can occur. To adjust the Fuser to enable printing on Envelopes: 1. On the back of the printer, lift the door release latch, then pull open the door. 2. To open the Fuser, lift both green fuser levers to their full-upright position. 3.
Paper and Media 4. Lower the green levers to their original position. 5. Close the rear door. 6. 7. Print your document. When printing completes, to print all other paper types, repeat these steps to return the gray switches back to the paper setting.
Paper and Media Labels You can print labels from any tray. Guidelines for Printing Labels • • • • • • • • • • Use labels designed for laser printing. Do not use vinyl labels. Do not feed a sheet of labels through the printer more than once. Do not use dry gum labels. Print only on one side of the sheet of labels. Use full sheet labels only. Store unused labels flat in their original packaging. Leave the sheets of labels inside the original packaging until ready to use.
Paper and Media 2. Adjust the paper length and width guides as shown. 3. Load labels into the tray with the label side face up. Note: Do not load paper above the maximum fill line. Overfilling the tray can cause paper jams. 4. 5. 162 Adjust the length and width guides to fit the paper. Slide the tray back into the printer.
Paper and Media 6. Push the tray completely back into the printer. Note: • 7. 8. If the tray does not go in all the way, ensure that the paper lift plate at the back of the tray is locked down. • If the tray is extended for legal-size paper, the tray protrudes when it is inserted into the printer. If the control panel prompts you, verify the size, type, and color on the screen. If you are not prompted, change the paper settings. a. At the printer control panel, press the Home button. b.
Paper and Media Loading Labels in Tray 1 and the Bypass Tray 1. Remove all paper from the bypass tray. 2. 3. Load Labels in the bypass tray, face up, with the top edge of the page going into the printer first. Adjust the width guides until they touch the edges of the paper. 4. If the control panel prompts you, verify the size, type and color on the screen. If you are not prompted, change the paper settings. a. At the printer control panel, press the Home button. b. Touch Device > Paper Trays. c.
Maintenance 7 This chapter includes: • General Precautions ......................................................................................................................................................166 • Cleaning the Printer ......................................................................................................................................................167 • Adjustments and Maintenance Procedures ...............................................................................
Maintenance General Precautions CAUTION: Do not expose the drum cartridge to direct sunlight or strong indoor fluorescent lighting. Do not touch or scratch the surface of the drum. CAUTION: When cleaning your printer do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids directly into any area. Use supplies and cleaning materials only as directed in this documentation. WARNING: Keep all cleaning materials out of the reach of children.
Maintenance Cleaning the Printer This section includes: • Cleaning the Exterior of the Printer ........................................................................................................................167 • Cleaning the Interior ....................................................................................................................................................169 Cleaning the Exterior of the Printer Clean the exterior of the printer once a month.
Maintenance 3. Open the document cover. 4. Wipe the surfaces of the document glass until they are clean and dry. Note: For best results, use Xerox® Glass Cleaner to remove marks and streaks. 5. Wipe the white underside of the document cover until it is clean and dry. 6. Close the document cover.
Maintenance Cleaning the Document Feeder Rollers Ensure that the Document Feeders are cleaned when you clean the scanner. 1. Open the document feeder cover. 2. With a clean, lint-free cloth that is moistened with water, wipe the feed rollers and the separation pad until they are clean. 3. Close the document feeder cover. Cleaning the Interior Clean the interior of the printer regularly to prevent stains inside the printer that can deteriorate print quality.
Maintenance Adjustments and Maintenance Procedures This section includes: • Adjusting Paper Registration .....................................................................................................................................170 Adjusting Paper Registration Use Adjust Paper Registration to adjust the placement of the printed image on the page. The adjustment allows you to place the top, bottom, left, and right margins exactly where you want.
Maintenance 6. 7. 8. 9. Specify the consecutive number of sample pages to print. a. Touch Print Settings. b. To increase or decrease the number of sample pages, for Quantity, touch Plus (+) or Minus (-), then touch OK. To print the sample pages, touch Print Sample. When printing is completed, touch Close. On the sample pages, for Side 1, use a ruler to measure the distance of the printed image from the top, bottom, left, and right edges.
Maintenance 6. To adjust the registration, touch Lead/Side Registration. a. To adjust the side-to-side registration, for Side Registration, touch Plus (+) or Minus (-). b. To adjust the top-to-bottom registration, for Lead Registration, touch Plus (+) or Minus (-). For reference, position the chart so that Side-1 or Side-2 dots are at the bottom of the page. • For Lead Registration, a positive value shifts the image down the page. • For Side Registration, a positive value shifts the image to the left. 7.
Maintenance Supplies This section includes: • Consumables ...................................................................................................................................................................173 • Routine Maintenance Items ......................................................................................................................................173 • Ordering Supplies ....................................................................................................
Maintenance Ordering Supplies When to Order Supplies A warning appears on the control panel when supplies near their replacement time. Verify that you have replacements on hand. It is important to order these items when the messages first appear to avoid interruptions to your printing. An error message appears on the control panel when supplies must be replaced. Order supplies from your local reseller or go to www.xerox.com/office/VLB405supplies . CAUTION: Use of non-Xerox supplies is not recommended.
Maintenance To set up email alerts: 1. To set up alerts to send to an email address, touch Device > Supplies > Email Alerts. 2. To enter an email address, touch Add Email, then touch Enter Email Address. 3. Use the touch screen keyboard to enter an email address, or select an entry from the Address Book, then touch OK. 4. Add more email addresses if necessary. 5. To customize the alerts for each supply item, to enable or disable an alert, touch the toggle button. 6. To exit the menu, touch OK. 7.
Maintenance Toner Cartridges This section includes: • General Precautions ......................................................................................................................................................176 • Replacing a Toner Cartridge ......................................................................................................................................176 General Precautions WARNINGS: • • • • When replacing a toner cartridge, be careful not to spill the toner.
Maintenance Replacing a Toner Cartridge A message appears on the control panel when a toner cartridge must be replaced. Note: Each toner cartridge includes installation instructions. Printer Status Message Cause and Solution Reorder Toner The toner cartridge is low. Order a new toner cartridge. Out of Toner The toner cartridge is empty. Replace the toner cartridge with a new one. Recycling Supplies For more information on the Xerox® supplies recycling program, go to: www.xerox.com/gwa.
Maintenance Managing the Printer This section includes: • Viewing the Meter Reading........................................................................................................................................178 • Printing the Billing Summary Report ......................................................................................................................
Maintenance Moving the Printer WARNINGS: • • • To lift the printer, always use at least two people to grasp the hand holds on each side of the printer. To prevent you from dropping the printer or injury, lift the printer firmly by gripping the recessed areas on both sides of the printer. Never lift the printer by gripping any other areas. If optional 550-Sheet Feeders are installed, uninstall them before you move the printer.
Maintenance 3. 4. Remove the paper from the paper tray. Keep the paper wrapped and away from humidity and dirt. 5. Lift and carry the printer as shown in the illustration. Notes: • • When moving the printer, do not tilt it more than 10 degrees in any direction. Tilting the printer more than 10 degrees can cause toner spillage. When moving the printer over a long distance, remove the drum cartridge and toner cartridge to prevent toner from spilling.
Troubleshooting 8 This chapter includes: • General Troubleshooting.............................................................................................................................................182 • Paper Jams .......................................................................................................................................................................187 • Print-Quality Problems ..........................................................................................
Troubleshooting General Troubleshooting This section includes: • Printer Does Not Power On .........................................................................................................................................182 • Printer Resets or Powers Off Frequently ................................................................................................................183 • Printer Does Not Print.................................................................................................
Troubleshooting Printer Resets or Powers Off Frequently Probable Causes Solutions The power cord is not plugged into the outlet Power off the printer, confirm that the power cord is plugged in correctly. correctly to the printer and the outlet, then power on the printer. A system error occurred. Power off the printer, then power on again. Print the Error History Report. For details, refer to Printing the Error History Report on page 214. If the error persists, contact your Xerox representative.
Troubleshooting Probable Causes Solutions The printer is busy. • If the Status LED is flashing blue, a previous print job could be the problem. a. At your computer, use the printer properties to delete all print jobs in the print queue. b. At the control panel, touch Jobs, then delete all pending print jobs. • Load the paper in the tray. • If the Status LED does not flash once after you send a print job, check the connection between the printer and the computer. Power off the printer, then power on.
Troubleshooting Document Prints From Wrong Tray Probable Causes Solutions Application and print driver have conflicting tray selections. 1. Check the tray selected in the print driver. 2. Go to the page setup or printer settings of the application from which you are printing. 3. Set the paper source to match the tray selected in the print driver or set the paper source to Automatically Select.
Troubleshooting Condensation has Formed Inside the Printer Moisture can condense inside a printer where the humidity is above 85% or when a cold printer is located in a warm room. Condensation can form in a printer after it has been sitting in a cold room that is heated quickly. Probable Causes Solutions The printer has been sitting in a cold room. Allow the printer to operate for several hours at room temperature. The relative humidity of the room is too high. • Reduce the humidity in the room.
Troubleshooting Paper Jams This section includes: • Locating Paper Jams .....................................................................................................................................................187 • Minimizing Paper Jams ................................................................................................................................................188 • Clearing Paper Jams.............................................................................................
Troubleshooting The following illustration shows where paper jams can occur along the paper path: 1. 2. 3. 4. 5. Trays 2, 3 and 4 - Optional Duplex Automatic Document Feeder Fuser Bypass Tray Tray 1 Minimizing Paper Jams The printer is designed to function with minimal paper jams using Xerox supported paper. Other paper types can cause jams. If supported paper is jamming frequently in one area, clean that area of the paper path.
Troubleshooting Most jams can be prevented by following a simple set of rules: • Use only supported paper. • Follow proper paper handling and loading techniques. • Always use clean, undamaged paper. • Avoid paper that is curled, torn, moist, creased, or folded. • To separate the sheets before loading into the tray, fan the paper. • Observe the paper tray fill line; never overfill the tray. • Adjust the paper guides in all trays after inserting the paper.
Troubleshooting Clearing Paper Jams This section includes: • Clearing Document Feeder Jams .............................................................................................................................190 • Clearing Paper Jams from the Bypass Tray .........................................................................................................191 • Clearing Paper Jams from the Tray 1 Area ................................................................................................
Troubleshooting 3. Close the Document Cover, then reload the document in the Duplex Automatic Document Feeder. To prevent paper jams: • Do not load original documents above the MAX fill line. • Adjust the paper guides so that they fit against the paper. • Use supported paper only. For details, refer to Duplex Automatic Document Feeder Guidelines on page 23. Clearing Paper Jams from the Bypass Tray To resolve the error that appears on the control panel, clear all paper from the paper path. 1.
Troubleshooting 2. Grasp both sides of the Bypass Tray, then pull it straight out of the printer. 3. Pull out Tray 1 until it stops. 4. To remove the tray, lift the front of it slightly, then pull it out of the printer.
Troubleshooting 5. Remove the jammed paper. 6. Insert Tray 1 into the printer, then push it all the way in. Note: If the tray is extended for legal-size paper, the tray protrudes when it is inserted into the printer. 7. Insert the Bypass Tray completely into the printer. 8. When paper trays are set to Fully Adjustable, you are prompted to verify or change the paper settings. − To confirm the same paper size, type, or color, touch OK.
Troubleshooting Clearing Paper Jams from the Tray 1 Area To resolve the error that appears on the control panel, clear all paper from the paper path. 1. Remove any paper from the Bypass Tray. 2. Grasp both sides of the Bypass Tray, then pull it straight out of the printer. 3. Pull out Tray 1 until it stops.
Troubleshooting 4. To remove the tray, lift the front of it slightly, then pull it out of the printer. 5. Remove any crumpled paper from the tray and any remaining paper jammed in the printer. 6. Insert Tray 1 into the printer, then push it in all the way.
Troubleshooting Note: If the tray is extended for legal-size paper, the tray protrudes when it is inserted into the printer. 7. Insert the Bypass Tray completely into the printer. 8. When paper trays are set to Fully Adjustable, you are prompted to verify or change the paper settings. − To confirm the same paper size, type, or color, touch OK. − To select a new paper size, type or color, touch the current setting, then select a new setting. When finished, touch OK.
Troubleshooting 2. To remove the tray, lift the front of it slightly, then pull it out of the printer. 3. Remove any crumpled paper from the tray and any remaining paper jammed at the front of the printer. 4. At the back of the printer, open the Tray 2 Door, then remove any paper jammed at the back of the printer.
Troubleshooting 5. Insert the tray into the printer, then push it in all the way in. Note: If the tray is extended for legal-size paper, the tray protrudes when it is inserted into the printer. 6. 7. When paper trays are set to Fully Adjustable, you are prompted to verify or change the paper settings. − To confirm the same paper size, type, or color, touch OK. − To select a new paper size, type or color, touch the current setting, select a new setting, then touch OK.
Troubleshooting 2. If paper is jammed in the Fuser, raise both green levers to open the Fuser. 3. To open the paper guide, raise the green handle. 4. Remove any jammed paper from the Fuser area. 5. Close the paper guide on the Fuser.
Troubleshooting 6. Lower the green levers to their original position. 7. Remove any jammed paper from the back of the printer. 8. Close the rear door.
Troubleshooting Troubleshooting Paper Jams This section includes: • Multiple Sheets Pulled Together ..............................................................................................................................201 • Paper Misfeeds................................................................................................................................................................201 • Label and Envelope Misfeeds .......................................................................
Troubleshooting Paper Misfeeds Probable Causes Solutions The paper is not correctly positioned in the tray. • Remove the misfed paper and reposition it properly in the tray. • Adjust the paper guides in the tray to match the size of the paper. The paper tray is too full. Remove some of the paper. Do not load paper past the fill line. The paper guides are not correctly adjusted to the paper size. Adjust the paper guides in the tray to match the size of the paper.
Troubleshooting Paper Jam Message Stays On Probable Causes Solutions Some paper remains jammed in the printer. Recheck the media path and make sure that you have removed all of the jammed paper. One of the printer doors is open. Check the doors on the printer. Close any door that is open. Note: Check for, and remove, torn pieces of paper in the paper path. Jams During Automatic 2-Sided Printing Probable Causes Solutions Using paper of the wrong size, thickness, or type.
Troubleshooting Print-Quality Problems Your printer is designed to produce consistently high-quality prints. If you observe print-quality problems, use the information in this section to troubleshoot the problem. For more information, go to www.xerox.com/office/VLB405support. CAUTION: The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or specialty media.
Troubleshooting CAUTIONS: Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer.
Troubleshooting Symptom Solutions The output is too light. • To check the toner level, check the control panel, use the print driver, or the Embedded Web Server. If the toner cartridge is near empty, replace it. • Verify that the toner cartridge is approved for use in this printer, and replace it as needed. For best results, use a genuine Xerox toner cartridge. • Replace the paper with a recommended size and type, and confirm that your printer and print driver settings are correct.
Troubleshooting Symptom Solutions Streaks appear in the output. • Replace the Drum Cartridge. • If the error persists, contact your Xerox representative. The output has a mottled appearance. • Verify that the paper is the correct size, type, and weight. If not, change the paper settings. • Ensure that the humidity in the room is within specifications. For details, refer to Relative Humidity on page 221.
Troubleshooting Symptom Solutions The output print is wrinkled or stained. • Verify that the paper is the correct size, type, and weight for the printer and that it is loaded properly. If not, change the paper. • Try a new ream of paper. • Change the Paper Type settings in the print driver. In the print driver Printing Options tab, select Paper, then change the Other Type setting. Envelopes are wrinkled or creased when printed. Check if the crease is within 30 mm (1.2 in.
Troubleshooting Symptom Solutions Spots or lines appear at regular intervals on the prints. 1. Print the Repeating Defects pages. At the control panel, touch Device > Support > Support Pages > Repeating Defects. 2. To determine the cause, measure the distance between the print defects. • 28 mm (1.1 in.) - Drum Cartridge • 53 mm (2.1 in.) - Drum Cartridge • 94 mm (3.7 in.) - Drum Cartridge • 49 mm (1.9 in.) - Transfer Roller • 80 mm (3.1 in.) - Fuser • 95 mm (3.7 in.) - Fuser 3.
Troubleshooting Copy and Scan Problems To lighten, darken, or adjust contrast, use the Image Quality settings. Symptoms Solutions Lines or streaks present in copies only made from the document feeder. There is debris on the document glass. When scanning, the paper from the document feeder passes over the debris creating lines or streaks. Clean all glass surfaces with a lint-free cloth. Spots present in copies taken from the document glass. There is debris on the document glass.
Troubleshooting Fax Problems This section includes: • Problems Sending Faxes ..............................................................................................................................................211 • Problems Receiving Faxes ...........................................................................................................................................212 Note: If you cannot send and receive faxes, make sure that you are connected to an approved analog telephone line.
Troubleshooting Problems Receiving Faxes Symptoms Causes Solutions The received fax is blank. There is a problem with the telephone connection or with the fax machine of the caller. Verify that the printer can make clean copies. If it can, have the caller send the fax again. The sender loaded the pages incorrectly. Contact the sender. The printer answers the call, but does not accept incoming data. Not enough memory. If the job contains several graphics, the printer could not have enough memory.
Troubleshooting Getting Help This section includes: • Viewing Warning Messages on the Control Panel.............................................................................................213 • Viewing Current Errors on the Control Panel .......................................................................................................213 • Using the Integrated Troubleshooting Tools ......................................................................................................
Troubleshooting Printing the Error History Report 1. 2. 3. At the printer control panel, press the Home button. To print the Error History Report, touch Device > Support > Support Pages > Error History Report. To return to the Home screen, press the Home button. Online Support Assistant The Online Support Assistant is a knowledge base that provides instructions and troubleshooting help to solve your printer problems.
Specifications A This appendix includes: • Printer Configurations and Options ........................................................................................................................216 • Physical Specifications .................................................................................................................................................218 • Environmental Specifications ......................................................................................................
Specifications Printer Configurations and Options Available Configurations This printer is a network printer with copy, automatic 2-sided printing, scan functions, fax functions, and USB or network connectivity.
Specifications File Formats • • • • • JPEG TIFF PDF PDF/A XPS Supported Scanning • • • • • Scan to Home Scan to Network (FTP or SMB) Scan to Email Scan to USB Flash Drive Scan to Desktop (WSD) Email Address Book • Up to 100 email addresses • Up to 10 email groups • Up to 10 addresses per email group Control Panel 5-inch LCD touch screen with home and power/wake buttons Connectivity • • • • Remote Access Embedded Web Server 2 x USB 2.0 (Type A) USB 3.
Specifications Physical Specifications Weights and Dimensions Standard Configuration Configuration with Three Optional 550-Sheet Feeders Width 495 mm (19.5 in.) 495 mm (19.5 in.) Depth 495 mm (19.5 in.) 495 mm (19.5 in.) Height 551 mm (21.69 in.) 971 mm (38.2 in.) Weight 22 kg (48.5 lbs.) 32.5 kg (71.7 lbs.
Specifications Configuration with Three Optional 550-Sheet Feeders Total Space Requirements Standard Configuration Configuration with Three Optional 550-Sheet Feeders Width 995 mm (39.2 in.) 995 mm (39.2 in.) Depth 1495 mm (58.9 in.) 1495 mm (58.9 in.) Height 871 mm (34.3 in.) 1291 mm (50.8 in.
Specifications Clearance Requirements Clearance Requirements with Three Optional 550-Sheet Feeders 220 Xerox® VersaLink® B405 Multifunction Printer User Guide
Specifications Environmental Specifications Temperature • • Operating Temperature Range: 10–32°C (50–90°F) Optimal Temperature Range: 15–28°C (59–82°F) Relative Humidity • • Operating Humidity Range: 10–85% Optimal Humidity Range: 20–70% relative humidity at 28°C (82°F) Note: Under extreme environmental conditions, such as 10°C and 85% relative humidity, printing defects can occur due to condensation inside the printer.
Specifications Electrical Specifications Power Supply Voltage and Frequency Power Supply Voltage Frequency Current Required 110–127 VAC +/-10% (99–140 VAC) 60 Hz +/-3 Hz 11 A 220–240 VAC +/-10% (198–264 VAC) 50 Hz +/-3 Hz 6A Power Consumption • • • • Sleep mode: 4 W or less Low Power mode: 15.5 W Standby: 60 W Continuous printing: 620 W ENERGY STAR Qualified Product This product is ENERGY STAR® qualified under the ENERGY STAR Program Requirements for Imaging Equipment.
Specifications Germany - Blue Angel RAL, the German Institute for Quality Assurance and Labeling, has awarded this device the Blue Angel Environmental Label. This label distinguishes it as a device that satisfies Blue Angel criteria for environmental acceptability in terms of device design, manufacture, and operation. For more information, go to: www.blauer-engel.de. Recycling Supplies If you want to return used supplies for recycling, follow the instructions included with the new supplies.
Specifications Performance Specifications Feature Specifications Printer warm-up time Power on: as fast as 60 seconds. Recovery from sleep mode as fast as 4 seconds. Note: Warm-up time assumes an ambient temperature of 20ºC (68°F) at 65% relative humidity. Print Speed Print speeds for continuous printing are up to 47 ppm. Several factors affect print speed: • Print mode: The fastest print mode is Standard. • Paper size: Letter (8.5 x 11 in.) prints slightly faster than A4 (210 x 297 mm).
Regulatory Information B This appendix includes: • Basic Regulations ...........................................................................................................................................................226 • Copy Regulations ...........................................................................................................................................................232 • Fax Regulations ......................................................................................
Regulatory Information Basic Regulations Xerox has tested this printer to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this printer in a typical office environment. United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
Regulatory Information This printer, if used properly in accordance with the instructions, is not dangerous for the consumer or for the environment. A signed copy of the Declaration of Conformity for this printer can be obtained from Xerox. WARNINGS: • • • • Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user's authority to operate this equipment.
Regulatory Information ENERGY STAR The ENERGY STAR program is a voluntary scheme to promote the development and purchase of energy efficient models, which help to reduce environmental impact. Details on the ENERGY STAR program and models qualified to ENERGY STAR can be found at the following website: www.energystar.gov/index.cfm?fuseaction=find_a_product.showProductGr oup&pgw_code=IEQ The ENERGY STAR and ENERGY STAR mark are registered United States trademarks.
Regulatory Information To learn more about Xerox participation in sustainability initiatives, go to: www.xerox.com/about-xerox/environment/enus.html. Note: Changing the default Power Saver activation times can result in an overall higher energy consumption of the device. Before you turn off Power Saver modes or set a long activation time, consider the increase in device power consumption.
Regulatory Information Lärmemission Maschinenlärminformations-Verordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt 70 dB(A) oder weniger gemäß EN ISO 7779. Importeur Xerox GmbH Hellersbergstraße 2-4 41460 Neuss Deutschland Turkey RoHS Regulation In compliance with Article 7 (d), we hereby certify “it is in compliance with the EEE regulation.” “EEE yönetmeliğine uygundur.
Regulatory Information Ozone Release This printer produces ozone during normal operation. The amount of ozone produced is dependent on copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room. For more information in the United States and Canada, go to www.xerox.com/environment . In other markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.
Regulatory Information Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: − Certificates of Indebtedness. − National Bank Currency. − Coupons from Bonds. − Federal Reserve Bank Notes. − Silver Certificates. − Gold Certificates. − United States Bonds.
Regulatory Information 2. 3. 4. 5. 6. 7. 8. 9. Obligations or Securities of any Foreign Government, Bank, or Corporation. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.
Regulatory Information • • • • Marks, brands, seals, wrappers, or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission, or agency established by the Government of Canada or of a province or of a government of a state other than Canada Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Documents, regist
Regulatory Information Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the messag
Regulatory Information CAUTION: Ask your local Telephone Company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.
Regulatory Information WARNING: Do not attempt to make such connections yourself. Contact the appropriate electric inspection authority, or electrician, to make the ground connection. The Ringer Equivalence Number (REN) indicates the maximum number of devices allowed to be connected to a telephone interface. The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices not exceed five.
Regulatory Information New Zealand 1. 2. 3. 4. 5. 6. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, it does not provide any sort of warranty, and it does not imply that any Telepermitted product is compatible with all Telecom network services.
Regulatory Information Safety Certification This device is certified by the following Agencies using the following safety standards. Agency Standard Underwriters Laboratories Inc. (US/Canada) UL 60950-1, 2nd Edition, 2014-10-14 CAN/CSA C22.2 No. 60950-1-07, 2nd Edition, 2014-10 Underwriters Laboratories Inc.
Regulatory Information Material Safety Data Sheets For Material Safety Data information regarding your printer, go to: • North America: www.xerox.com/msds • European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts .
Recycling and Disposal C This appendix includes: • All Countries .....................................................................................................................................................................242 • North America .................................................................................................................................................................243 • European Union ..............................................................................
Recycling and Disposal All Countries If you are managing the disposal of your Xerox product, please note that the printer may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities.
Recycling and Disposal North America Xerox operates an equipment take-back and reuse/recycle program. Contact your Xerox representative (1-800-ASK-XEROX) to determine if this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment , or for recycling and disposal information, contact your local authorities.
Recycling and Disposal European Union Some equipment may be used in both a domestic/household and a professional/business application. Domestic/Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.
Recycling and Disposal Collection and Disposal of Equipment and Batteries These symbols on the products and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste. For proper treatment, recovery, and recycling of old products and used batteries, please take them to applicable collection points, in accordance with your national legislation and the Directive 2002/96/EC and 2006/66/EC.
Recycling and Disposal Other Countries Please contact your local waste management authority to request disposal guidance.
D Apps Features Feature Description Copy Email Fax Scan To ￭ ￭ Preset Use Preset to select values that were stored previously. Select the required Preset from the menu. Output Color Use Output Color to control the color rendering of the output image or print. ￭ ￭ Saturation Saturation allows you to adjust the color strength and the amount of gray in the color.
Apps Features 248 Original Type The printer optimizes the image quality of the copies based on the type of images in the original document and how the original was created. ￭ ￭ ￭ ￭ ￭ Lighten/Darken Use the Lighten/Darken slider to make the output image or print lighter or darker. ￭ ￭ ￭ ￭ ￭ Sharpness Use this option to sharpen the output image or print. For best results, sharpen text images and soften photos.
Apps Features Front Cover You can print the first page of your copy job on different paper, such as colored or heavyweight paper. The printer selects the special paper from a different tray. The cover can be blank or printed. Note: This function is available on printers with an optional Productivity Kit installed only. ￭ Annotations You can add Annotations such as page numbers and the date, to your copies. Note: This function is available on printers with an optional Productivity Kit installed only.
Apps Features Contrast You can use the Contrast feature to adjust the variation between light and dark areas of the image. ￭ Remove Blank Pages Remove Blank Pages configures the printer to ignore blank pages. ￭ Book Scanning You can use the Book Scanning feature to scan books, magazines, or other bound documents. ￭ ￭ Subject Use the Subject option to add a title or heading to an email. ￭ ￭ From Use the From option to specify the originator of the email.
Apps Features Cover Sheet You can use the Cover Sheet option to add an introduction page to the beginning of your fax. You can add a short comment to the cover sheet, as well as To and From details. ￭ Transmission Header Text It is unlawful to send a message from a fax machine without the proper Transmission Header Text. Ensure that the name and telephone number of the sender, and the date and time of the transmission is included on all faxes.
