User Manual

10 Xerox
®
Small-Business-Class Black-and-White Printers and Multifunction Printers Evaluator Guide
Scanning and faxing powers the conversion
of paper to electronic documents, enabling
digital distribution and archiving of hard-copy
documents for increased workflow efficiency and
reduced consumables usage. Additional tools let
you manage documents and convert scanned
images into editable files.
Xerox
®
small-business-class multifunction
printers include powerful scanning capabilities
and helpful features that streamline
office-work processes for busy individuals
and small workteams.
SCAN FILE FORMATS
Xerox
®
multifunction printers allow you to
specify the file format into which the scanned
document is converted for greater flexibility and
to ensure compatibility with potential recipients.
SCANNING CAPABILITIES
Scan to PC / Mac
Scan a document at the multifunction printer
and route the digital file directly to your network.
Scan to USB Memory Device
A standard USB port on the front of the
multifunction printer accepts any removable
USB memory device. Scanned documents can
be saved directly to the USB memory device for
increased document portability.
Scan to Email
Send scanned documents to one or more email
recipients at the same time directly from the
multifunction printer. This helpful productivity
feature eliminates the need to scan a file to your
workstation and emailing the scanned document
as an attachment.
Scan to Network
For fast and easy digital archiving, Xerox
®
multifunction printers with the Scan to Network
capability allow you to transfer scanned
documents over your network directly to a host
server or computer using a specified network
protocol, such as FTP or SMB.
Color Scanning
Multifunction printers with color scanning
capability allow your color documents to retain
their full-color characteristics when scanned at
the device.
LDAP Support
The Lightweight Directory Access Protocol,
or LDAP, enables the multifunction printer to
retrieve recipients’ contact information directly
from your network, eliminating the need to
manually enter email addresses and fax numbers
at the device.
FAXING CAPABILITIES
Xerox
®
multifunction printers help you
consolidate office devices without sacrificing
the powerful faxing capabilities you rely on
as an important communication tool.
Walk-up Fax
With walk-up fax capability, the multifunction
printer operates as a traditional fax machine,
using a standard telephone connection and
33.6 Kbps transmission speed.
LAN Fax
Multifunction printers with LAN fax functionality
let you fax documents directly from your
workstation via the print driver.
Fax Forward to Email
With fax forward to email, incoming fax
transmissions can be automatically routed
directly to your email inbox for convenient fax
receipt any place with Internet access.
Fax Forward
Allows you to forward received faxes to other fax
machines for easy distribution.
Fax Resolution
The fax resolution for each multifunction printer
is specified as the maximum number of dots per
inch (dpi).
Secure Fax Receive
When a fax containing sensitive information is
received by the multifunction printer, it stays in
memory until the intended recipient enters a
password at the device and allows the document
to print.
Evaluating Productivity
Scanning and Faxing
Consider the benefits of paperless work processes.