Xerox 6400 scanner user’s guide
Xerox 6400 scanner user’s guide
Copyright © 2004 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.
Table of Contents Table of Contents Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox 6400 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Documentation . . . . . .
Table of Contents Maintenance Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Cleaning the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Welcome Congratulations on the purchase of your Xerox 6400 scanner. With this scanner you can quickly scan paper documents, color photos, 35mm slides, and negatives to place their electronic images on your computer. What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.
Welcome The Xerox 6400 Scanner Document cover Transparency light source cover Locking tab Alignment corner Glass Reference marks One Touch Button panel Status lights One Touch Button panel E-mail Custom Copy CD Scan To PaperPort USB port TPA cable Power jack On/Off switch Option port 2 Xerox 6400 Scanner User’s Guide
Welcome Document cover—Protects the document from light and contamination. Transparency light source cover—Removable cover that protects the transparency light source underneath it. Leave the cover in place to scan paper items. Remove to scan transparencies. When uncovered, the light source shines light through the 35mm slide or negative transparency and then through the glass onto the scanning sensors in the body of the scanner.
Welcome What You Need An IBM-compatible PC with: • A CD-ROM drive • An available Universal Serial Bus (USB) port; 1.1 or 2.0 • A Pentium II (or higher) processor or equivalent • Microsoft Windows operating system: 2000 (Service Pack 4), ME, or XP (Service Pack 1 or 2) • Available megabytes (MB) of internal memory (RAM): • • 128 MB for Windows 2000 or ME • 256 MB for Windows XP 200 MB minimum of free hard disk space NOTE: The new USB 2.0 ports operate at higher speeds than USB 1.1 ports.
Installation Installation Installation is a quick, three-step process: 1. Install the software 2. Connect the USB cable to your computer 3. Connect and power on the scanner Step 1: Install the Software NOTE: You must install the PaperPort software before connecting the scanner to the computer. Otherwise the correct software to run your scanner will not be installed and it may not scan properly. To install the software: 1. Start Microsoft Windows and make sure no other applications are running. 2.
Installation 3. On the installation menu, select Install Products. 4. Click in the boxes for Scansoft PaperPort and Scanner Driver, If you want to also install the other software, click their boxes as well. 5. Click Install Now. 6. On the PaperPort 9.0 Welcome window, click Next. Installing PaperPort 9.0 will uninstall any previous, existing version of PaperPort and install PaperPort 9.0 while retaining all of your PaperPort files. 7. On the License Agreement window, read the ScanSoft license agreement.
Installation 8. On the Customer Information window, accept the current values or enter new information, and then click Next. 9. On the Setup Type window, click Next. 10. Click Install to begin the installation. 11. If a message window opens instructing you to restart your computer, click Restart. 12. At the Installshield Wizard Completed window, click Finish. 13. On the Welcome to the One Touch 4.0 Setup Wizard window, click Next. 14. On the Xerox License Agreement window, read the license agreement.
Installation Step 2: Connect and Power On the Scanner Your Xerox 6400 scanner connects to any available USB 1.1 or USB 2.0 port. Check your computer’s user guide for port locations. NOTE: You do not have to shut off the power to your computer when connecting the scanner to a USB port. To connect the scanner to a USB 1.1 or USB 2.0 port: 1. Slide the locking tab on the scanner to its unlocked position.
Installation 4. Plug the other end of the USB cable into the scanner’s USB port. USB You can also connect the scanner to a USB port on the computer’s keyboard if it has one, or to a USB hub. If you use a USB hub, it must have its own power supply already plugged into an electrical outlet. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection.
Installation 6. Plug the power adapter plug into the power jack on the back of the scanner and then plug the power supply into an AC (wall) outlet. The following diagram shows the scanner connected to a computer. 7. Turn on the power switch on the back of your scanner. The green status light on the front of the scanner is illuminated, indicating the scanner is receiving power.
Installation 8. When the software is finished loading, return to the Connect Scanner window and now click OK. Now click OK The scanner’s status light is green when the scanner and computer are communicating properly. After installing the scanner and software, you will see a One Touch icon on the Windows taskbar (at the bottom right corner of the computer screen). If the scanner is properly connected, the One Touch icon looks like the one pictured below. One Touch Icon 9.
Installation If the Scanner Is Not Properly Connected If the scanner icon does not appear on the Windows taskbar, or if a scanner status light is red, the scanner is not properly connected. Check for one of these possible problems: • Is a cable loose or not plugged in securely? Inspect all cable connections. Make sure all the cables are plugged in securely. • Is the scanner’s power light on? If the light does not come on, plug the power adapter into another electrical outlet.
Installation Register Your Scanner Registering your scanner is very important because it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the One Touch icon in the Windows System Tray (at the bottom right corner of the screen). The One Touch Icon 2. Choose Check for Online Updates from the pop-up menu. 3.
Scanning Scanning You can use several different methods to scan from your scanner: • Press a One Touch button on the scanner • Click a button icon on the on-screen One Touch Button Panel • Use the Basic Interface or Advanced Interface window from the PaperPort software NOTE: To scan 35mm slides or negatives you must scan from PaperPort (or other TWAIN software). See “Scanning from PaperPort” on page 19 for details. Scan Paper Documents 1. Place the item face down on the glass.
Scanning A scan progress window opens. To Cancel scanning, click the Cancel button. When scanning is finished, a thumbnail of the scanned image appears in the Destination Application. In this example, the Destination Application is the PaperPort desktop. Thumbnail You can now work with the image in its Destination Application. See the ScanSoft PaperPort User’s Guide on the Installation CD for more information about working with the image in PaperPort.
Scanning About the One Touch Buttons The One Touch buttons are preconfigured for typical scanning tasks. To change button settings, see “Configuring the One Touch Buttons” on page 40. The following table describes the preconfigured button settings: Button Name Preconfigured Settings E-mail Scans the item as a color photo and attaches it to a new email message in your email application.
Scanning Check the Scan Settings Before Scanning 1. To check the scan setting before scanning, press, hold down, and then release, the button you want to use for scanning. Press, hold down, and then release a button to see its settings. The One Touch Button Panel appears with the button’s settings. This sample shows the current description of the Scan button. The icon indicates the Destination Application for this button. Your document will be scanned with these settings.
Scanning Scan from the One Touch Button Panel Scanning from the One Touch Button panel on the screen works just like pressing a scanner button. The scanner scans the item, and then sends the image to the destination associated with the button. This method of scanning is especially helpful if the scanner is not located close to your computer. To scan from the One Touch Button panel on the screen: 1. Place an item face down on the glass.
Scanning About the One Touch Button Panel’s Names and Icons The button names, such as Email or CD, indicate the original factory settings for a button. For example, the Email button is set up to scan documents and then immediately attach them to a new email message in Microsoft Outlook Express. But you can change the Destination Application as well as the other aspects of the button. A question mark for a button means your computer does not have appropriate software for the initial factory settings.
Scanning To scan from PaperPort: 1. Open the scanner cover and place an item face down on the glass. Align the edge of the item with the arrow at the upperright corner of the glass and then close the cover. 2. Start ScanSoft PaperPort 9.0. The PaperPort Desktop opens. Scan icon Folders Pane 3. Click the Scan icon on the PaperPort command bar. The Folders pane (which shows folders for organizing your scanned images) is replaced by the Scan pane.
Scanning Scan pane Choose Xerox 6400 from here 4. From the Scanner list, choose Xerox 6400. 5. In the “Scan what?” section, choose to scan a Document or Photograph. 6. Click the Scan button on the Scan pane. The Basic Interface opens and you’re ready to start scanning. Scanning from the Basic Interface The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image.
Scanning 2. Choose the color, grayscale, or black and white option from the Picture Type menu. 3. Click the Preview button. The scanner scans the item and displays a preview image. You can now use the options on the Basic Interface to adjust the image. 4. To adjust the brightness and contrast, drag their sliders to the left or right. 5. To choose another resolution, use the Resolution (DPI) menu.
Scanning When scanning is complete, thumbnail images appear on the PaperPort Desktop. A thumbnail image of the scanned item appears on the PaperPort desktop The small icon represents the file format, in this case the PaperPort format Scanning Part of an Image To scan part of an image, you draw a box around the part you want. The scanner then only scans that portion of the image and sends it to the PaperPort desktop. 1.
Scanning You can now move or resize the outline to select the specific area you want to scan. 2. To move the dotted outline, put the pointer in the selected area and drag the mouse. 3. To resize the selected area, put the pointer on a dotted line and drag it. 4. If the dotted line is not exactly where you want it, put the pointer on the line and drag the mouse. 5. If you want to remove the selected area and start over, click Remove. 6. Click Scan when you’re ready to scan the portion of the image.
Scanning 3. From the menu at the top left panel, select the type of scanning. Choose Scan Reflective Using to scan paper items. The other options are for scanning 35mm slides and negatives. 4. Click one of the icons to select a configuration. For example, select Color Configurations and then select Custom to scan a color item with the preset Custom scan settings. The configuration settings appear as a list. Click the + (plus) sign to see the full list. Click the - (minus) sign to collapse the list.
Scanning When scanning is finished, a thumbnail of the scanned image(s) appears on the PaperPort desktop. To Cancel scanning while it’s in progress, click the Cancel button on the progress window. 12. Use the PaperPort software to work with the image.
Scanning Scanning 35mm Slides and Negatives Your Xerox 6400 scanner is specially designed to scan 35mm slides and negatives. You can scan both positive and negative film images. A Brief Explanation Your scanner has sensors that capture the image of the item being scanned. Those sensors are located in the body of the scanner. When you scan a paper item, the light in the bottom of the scanner shines up on the paper and reflects the paper’s image down onto the scanning sensors.
Scanning • To scan a 35mm slide 1. Remove the plastic filmstrip holder from the slide holder and put it aside. You do not use it for 35mm slides. 2. Insert up to three 35mm slides into the slide holder with the border text on their cardboard frames facing up so you can read the text. The slide holder can hold up to three 35mm slides at a time. 3. Close the cover. You then use PaperPort to start the scanning. See “To scan a 35mm slide or negative:” on page 30.
Scanning • To scan a negative 1. Remove the plastic filmstrip holder from the slide holder. 2. Insert the filmstrip into the filmstrip holder. The filmstrip holder can hold up to four frames of 35mm film. 3. Replace the filmstrip holder in the slide holder. 4. Close the cover. You then use PaperPort to start the scanning. See “To scan a 35mm slide or negative:” below.
Scanning To scan a 35mm slide or negative: 1. Start the PaperPort software. 2. Click the Scan icon on the PaperPort command bar. The Folders pane is replaced by the Scan pane. Scan pane Choose Xerox 6400 from here 3. From the Scanner list, choose Xerox 6400. 4. In the “Scan what?” section, choose Photograph. 5. Click the Scan button on the Scan pane. The Basic Interface or Advanced Interface opens, depending on which one you used last.
Scanning 7. Click the drop-down menu at the top of the window and choose the type of transparency to scan. Scan 35mm Using:—for a 35mm slide Scan Negative Using:—for a 35mm negative Choose a transparency scanning option: Scan 35mm Using: for 35mm slides Scan Negative Using: for negatives The image on the Advanced Interface then indicates the type of transparency you’re scanning. 35mm Slide Preview images Negative Preview images 8. Click Preview to preview the image and adjust the settings.
Scanning When You’re Finished Scanning Transparencies 1. Remove any slides or filmstrips from the slide holder. 2. Replace the empty filmstrip holder into the slide holder. 3. Replace the white cover plate. Replace the empty filmstrip holder in the slide holder, then replace the cover plate. 4. Later, when you re-open the Advanced Interface, make sure to choose Scan Reflective Using to reset PaperPort for scanning paper items. Choose Scan Reflective Using to reset for scanning paper items.
Scanning Selecting PaperPort Settings Clicking the Settings option on the PaperPort Scan panel displays the Settings dialog box where you can change the naming of scanned items and their file type. To select Settings: 1. Click Settings on the Scan Pane before clicking the Scan button. The Settings dialog box appears. Click the Output tab to see setting options. When the Scan tab is selected, as shown above, the dialog box shows information about the scan. 2. Click the Output tab.
Scanning To give scanned items a text name, type the name in the box. For example, to name your scanned items Photograph, type the word Photograph in the box. From then on, each scanned item is named Photograph and is numbered sequentially, Photograph (1), Photograph (2), and so on. To name each item by the date when it is scanned, click the menu arrow and choose one of the date formats, such as March 4, 2001.
Scanning On the PaperPort desktop • Unless you changed it with the Settings option, the name of the scanned image is the day, date, and number of scanned items that day. For example, the second item scanned on a day is followed by a (2), the third by a (3) and so on. To change a name, click it to select its text and type a new name. • The thumbnail images of the stack of documents has “go to page arrows” at their top right corners so you can click to flip through the pages in the stack.
Scanning Scanning with the Windows Image Acquisition Microsoft Windows includes its own set of options for acquiring images from scanners, digital cameras, and other digital devices. Windows Image Acquisition (WIA) options as described below. NOTE: Scanning with the Windows Image Acquisition (WIA) is only available if your computer is running Windows ME or XP. To scan an item: 1. On the Windows taskbar, click Start, point to Programs, point to ScanSoft PaperPort 9.0, and then click PaperPort.
Scanning 7. Click the Scan button in the Scan pane. The scan window opens. Use this window to select scanning options and start the scanner. 8. Click the button most appropriate for the item you’re scanning. 9. Select a paper size from the Page Size list. 10. Click Preview to preview the image before scanning. The image is displayed on the right side of the window. 11. Adjust settings of the previewed image as desired: • Change the button selection for the type of image.
Scanning Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item. To select the scanner settings before you scan: 1. On the scan window, click Adjust the quality of the scanned picture. The Advanced Properties dialog box opens.
Scanning 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text. Resolution (DPI)—Click the menu arrow and choose the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 50 dpi for Windows XP, and 75 dpi for Windows ME.
Scanning Configuring the One Touch Buttons Each One Touch button configuration consists of a Destination Application, a Scan Configuration, and a Document Format. The One Touch Properties window is where you select these three elements for a button. To open the One Touch Properties window: 1. Click the One Touch icon. It is located in the Windows System Tray at the bottom right corner of the screen. 2. Right-click a button on the One Touch Button Panel.
Scanning NOTE: Some of the options on the One Touch Properties Window (and other One Touch windows and dialog boxes) are “grayed out” and are not available. Grayed out options are not appropriate for your Xerox 6400 scanner. If you use the One Touch application with other Xerox scanners, grayed out options become active, if appropriate. The following example of the One Touch window shows the settings for Scan Button.
Scanning The icons next to each scan configuration indicate the scanning mode. Color Black and White Grayscale Configure Before Scan NOTE: Use Configure Before Scan if you want to set the scanning mode manually before scanning. See “Configuring Before Scanning” on page 65. You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration. Select Format—a set of file formats for the scanned image for the selected button.
Scanning Selecting New Settings for a Button For each of the five One Touch buttons, you can select a new Destination Application, Scan Configuration, and Document Format. Select a software application as the destination to send scanned documents. Select a format for the scanned image Select a configuration for scanning the item. To select new settings for the Scanner Button: 1. Click the tab of the button you want to change. Each button has its own settings.
Scanning 3. Select a Format option. The available options apply to the Destination Application you select. For example, if you select Microsoft Word as the Destination Application, the available formats are for text, such as .txt and .rtf. But if you select Microsoft Paint as the Destination Application, then the available formats are for graphics, such as .bmp and .jpg. 4. Click OK, or if you want to keep the window open and work with other features, click Apply.
Scanning 4. Click the menu arrow and choose the Custom button. 5. Click Select destinations. Select this option to individually choose the types of applications to include in the list of Destination Applications for the Custom Button. The other option, Show all destinations, selects all the types of applications. 6. Click Text editing applications (i.e. Word). You can choose other types of applications as well, in case you want be able to select other types of applications with the Custom Button.
Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button A One Touch 4.0 Link Properties dialog box appears for the type of Destination Application you selected, and the available options are for that type of application.
Scanning 1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK. 3. Click OK or Apply on the One Touch Properties window. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder. Text Documents Properties These properties apply to Microsoft Word, Excel, Adobe Reader, and the other applications indicated by their icons in the list. The properties apply to the OCR settings for the applications.
Scanning 2. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box appears. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3.
Scanning Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. 1. Click in the color document handling settings boxes for the options you want. The options will apply to all the applications in the group. Convert Bitmaps using Screen resolution—Use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen.
Scanning 2. To add another application to the list, click the Add Application button. The Add Simple Image Link dialog box appears. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3.
Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. If your computer is running Windows XP and has a CD burner attached to it, you also use this dialog box to start the Burn to CD process. NOTE: If you do not have a CD burner attached to your computer, the CD options are not shown on the dialog box. 1. Click the Storage Layout options you want.
Scanning EMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. Microsoft Outlook and AOL Version 9 accept direct attachment of documents to a blank email message as soon as scanning is finished, but other email applications do not. If you’re using one of those applications, you need to know which folder contains the scanned documents so you can manually attach them to your email messages. 1.
Scanning 5. Select the options for color document handling. Convert Bitmaps using Screen resolution—Use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution ensures that the image fits on the screen.
Scanning Because JPG image files can be reduced in size, the JPG format is often used for images on web pages, or if file size might be a problem when electronically sending the files. JPG files are reduced in size by lowering their image quality, and you can select the degree of quality for your scanned images from the JPG page format icon. The PDF format is often used to create images of text pages.
Scanning Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select.
Scanning Simple Text—The .txt file format. Text with no formatting; used by the standard Microsoft Notepad application. Rich Text Format—The .rtf file format. Text that retains formatting when converted. Available with Microsoft Wordpad and Word. HTML Document—The .htm file format used to create web pages. Excel Spreadsheet—The .xls file format used by Microsoft Excel. 4. Click OK or Apply on the One Touch Properties window. Selecting OCR Options The OCR Options are only available for text formats.
Scanning 6. Choose the options you want. Auto orient page—Select this option to check the page orientation and automatically rotate an improperly oriented page image so the text is recognizable by the OCR process. Single column output—Select this option to produce a single column of text in the Destination Application, even if the original image had multiple columns of text.
Scanning 3. Select button options as described below. Show All Destinations—This option selects all the Destination Application categories. The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories. The list also includes printers and other devices connected to your computer so, for example, you can scan an item and have it printed immediately.
Scanning 4. After selecting a new type of Destination Applications, click the Multi Function tab to see which ones are added to the list. Show Progress Window—Select this option to display the progress window of the document(s) during scanning. Create copies of scanned documents—Select this option if you want a copy of your scanned documents to be saved in the folder specified in the Folder Copy Options section.
Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations. The Lock Icon. Click New to create a new Scan Configuration. Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations.
Scanning 4. On the Scan Configuration Properties dialog box, type a name. If the configuration is locked, click the lock to unlock it. The icon becomes a key. Type a new name for the configuration. Select the scan mode and drag the slider to set the resolution. Drag the sliders to set the Brightness and Contrast. NOTE: If you select a printer or other device in the Select Destinations list, the dialog box may have an additional Device Settings tab for setting specific options for the particular device.
Scanning Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 1200 dpi; the minimum is 50 dpi. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images. Brightness and Contrast—Sometimes an item is scanned with the brightness and contrast set too light or too dark.
Scanning When AutoCrop to Original is selected, the scanner makes two passes—the first to sense the item’s size, and the second to scan the image. This option overrides the Page Size selection. • Reduce Moire Patterns—Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image.
Scanning 10. Click OK to save the new configuration. It will appear in the Scan Configurations list on the One Touch Properties window for the appropriate Destination applications. The Device Settings Tab A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab.
Scanning Editing or Deleting Scan Configurations To edit or delete a scan configuration: 1. Open the One Touch Properties window. 2. Select the scan configuration you want to edit or delete. The selection must be an unlocked configuration. 3. To delete the configuration, click the Delete button. 4. To edit the configuration, click the Edit button. The Scan Configuration Properties dialog box opens for that configuration. 5. Edit the settings and click OK. 6. Click OK to close the dialog box.
Scanning 3. Select the scan configuration Configure Before Scan. Select the button. Select Configure Before Scan. 4. Right-click on Configure Before Scan and choose an interface to use for configuring before scanning. Twain—The Basic Interface or Advanced Interface appears for you to configure the scanning. See “Scanning from PaperPort” on page 19. NOTE: If you scan a lot of transparencies, set up Configure Before Scan to open the Twain interface.
Scanning To scan with event forwarding: 1. Open the One Touch Properties window. 2. Click the tab of the button you want to use for event forwarding. 3. Select Still Image Client as the Destination Application. 4. Choose a Scan Configuration. 5. Click Apply or OK. 6. Start scanning using the button you selected for event forwarding. A dialog box appears for you to select the application to use for scanning. 7. Select the application in the box and click OK.
Scanning 7. On the One Touch window, make sure that the Burn to CD Destination Application is still selected and click the Properties button. The One Touch 4.0 Link Properties window appears. 8. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD.
Scanning 4. Choose HTML as the Page Format. Choose HTML 5. Choose a Scan Configuration. 6. Click Apply or OK. 7. Now, using the scanner button with Microsoft Explorer as the Destination Application (it’s the Custom button in the example above), scan the pages that you want on your web site. When scanning is finished, the document is first converted to editable text using the OCR process, and then is converted into an HTML format. Microsoft Internet Explorer then opens showing your converted page.
Scanning 8. Choose Save As from the Internet Explorer File menu, give the page a name, and save it in the location you use for your web page files. You may also want to write down the address shown in the Address bar to make sure you’ll know where to find your new HTML page later on. If you want to see what the page will look like on your web site, click on it. 9. You can now use Internet Explorer or another application to post the document to your web page as you would any other HTML page.
Scanning 2. Scanning begins and your scanned pages are stored in the location that you specified on the One Touch 4.0 Link Properties window. Your scanned documents will be stored at this location. To Use OCR Before Transferring to Storage If the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the OCR process prior to being stored. 1. Open the One Touch Properties window. 2. Choose a text format as the file format. 3.
Scanning Checking the Hardware and Setting the Lamp Power Saving 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. You can also click the scanner icon at the top of the One Touch Button Panel. The Hardware icon If the Hardware View of the panel is open you can also rightclick on the Xerox 6400 icon. The Hardware Properties dialog box appears and shows information about your Xerox 6400 scanner.
Scanning 2. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can set the lamp timeout from 10 minutes to a maximum of 10 hours. 3. Click the arrows for the Lamp timeout setting to choose a time setting. To turn the lamp on and off manually without turning off power to the scanner, click the Lamp On or Lamp Off buttons. To manually turn on the Transparency Adapter lamp, click TA Lamp On.
Scanning Adjusting the Image on the Advanced Interface You can adjust the scan settings on the Advanced Interface to produce the best possible image for the documents you’re scanning. To adjust a setting: 1. On the left side of the Advanced Interface, select a configuration, for example, Color Configurations. 2. Click a setting in the list of settings, or click its corresponding button on the right side of the Advanced Interface.
Scanning The following figure shows an example of the Advanced Interface if you click the Resolution setting in the list, or click the Resolution button. Click to close the settings panel NOTE: The information in the scan settings list and the options you select on the various settings panels are interactive. As you change the settings on the panel, the numbers in the list on the left also change. Adjusting the Resolution Resolution determines the amount of detail you can see in the scanned image.
Scanning The following figure shows the resolution options. NOTE: The location of various buttons on the panels may be slightly different on your Advanced Interface window. The appearance of the window depends on your monitor’s screen resolution. To adjust the resolution: 1. To use one of the preset resolutions for typical scanned items, click one of the options in the list. For example, to set the resolution for scanning a business card, select Business Card.
Scanning Adjusting the Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set to be too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. The following figure shows the brightness and contrast options. Contrast is only available for Color and Gray Scale configurations. To adjust the brightness and contrast: 1.
Scanning Adjusting Gamma, Saturation, and Color Hue If you’re using the Color Configuration to scan, you can adjust a group of color settings. Gamma controls the brightness of the color midtones, saturation is the strength or purity of a color, and hue is the color your eyes see as reflected from the image. The following figure shows the color options. To adjust the color settings: 1.
Scanning The following figure shows the input size options. To Auto Trim an item: 1. Select Auto Trim, and then click the Preview button. The scanner scans the page, senses its edges, and draws a dotted line around the page. If you did not click the Single page items box on the PaperPort Desktop in order to scan multiple pages, that will be the scan size for all of them.
Scanning To set the image size: 1. Select the image size from the menu, or click on the image and drag a box around the area you want. The dotted outline shows the selected area in the image. The following figure shows an example of a manually selected area. This is the image that appears on the PaperPort desktop when scanning is finished. The Scan Info box shows the size and position of the area. The selected scan area.
Scanning 5. If you want to remove the selected area and start over, click Remove on the Scan Info box. NOTE: Clicking Remove re-selects the entire 8.5" by 11.73" area. The ruler units The ruler around the edges of the image help you precisely position a custom sized image. You can change the ruler units to suit the type of measurements you want. To set the ruler units: 1. Click arrow icon at the top left corner of the Preview Image on the Advanced Interface. 2.
Scanning Creating a New Advanced Interface Profile You cannot change the settings of the preset profiles in the Advanced Interface. However you can create new profiles and save them for future use. To create a new profile: 1. On the Advanced Interface, select one of the preset profiles, for example, Black&White Configurations/Custom. 2. Adjust the settings as required and then click the Save As button. The Save Profile dialog box opens. 3. Type a name for the new profile and click OK.
Maintenance Maintenance This section contains information on troubleshooting, cleaning, uninstalling, and scanner specifications. Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation CD. The Readme file contains additional information that may help you diagnose problems with the scanner.
Maintenance Problem: During installation I got the error message: PaperPort Installation is not complete. What do I do? The installation procedure was not successful. You need to reinstall the PaperPort software. Problem: I got the error message: PaperPort cannot allocate enough memory to perform internal critical operations. What do I do? Close any other active applications so that additional memory is available.
Maintenance • For Windows ME or XP, right-click the XEROX 6400 icon, and select Delete to delete the scanner from the list. 3. Unplug the USB cable from the scanner. 4. Click the Back button in the toolbar to go back to the Control Panel. 5. Double-click the Add/Remove Programs icon. • Windows ME: The Add/Remove Programs Properties window opens. Select the Install/Uninstall tab. • Windows 2000 or XP: The Add or Remove Programs window opens. Make sure the Change or Remove option is selected. 6.
Maintenance To uninstall PaperPort 9.0 from Windows 2000 or XP: 1. On the Windows taskbar, click Start, point to Settings, and then click Control Panel. 2. Click the Add or Remove Programs icon. The Add or Remove Programs window opens. 3. Select PaperPort 9.0 and click Remove. 4. A message window opens, asking if you are sure you want to remove PaperPort 9.0 from your computer. Click Yes. The PaperPort software is removed. 5. Close all open windows and restart your computer.
Maintenance Xerox 6400 Scanner Specifications Optical resolution Bit depth Maximum item size Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power supply Input voltage/frequency Output voltage/watt Safety and agency certifications Xerox 6400 Scanner User’s Guide 3200 x 6400 dpi 48-bit color (internal), 16-Bit gray (internal), 1-Bit line art/text 8.5 x 11.73 inches (21.6 x 29.8 cm) Cold cathode fluorescent lamp USB 2.0 High Speed 3.
Maintenance 88 Xerox 6400 Scanner User’s Guide
Appendix A Notices It’s Illegal in the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1.
4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) 6. Passports. (Foreign Passports may be photographed.) 7.
5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6.
This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment.
Notice The monitor screen for this unit may exhibit an undesirable horizontal disturbance if placed in close proximity to other electrical devices. This permissive loss of performance is specified by the manufacturer and will not damage the scanner or monitor. Known solutions to this type of problem are as follows. 1. Rotate the scanner 90 degrees. This will sometimes eliminate or minimize the effects of the interference. 2. Move the scanner away from the source of the Radio Frequency Interference.
94 Xerox 6400 Scanner User’s Guide
Index Numerics 35mm slide 28 35mm slide negative 31 35mm slide scan 27 A Advanced Interface 24 adjust settings 74 new profile 82 profile 82 Advanced Properties 38 AOL Version 9 52 aspect ratio 64 auto orient page 57 auto trim 79 Autocrop to Original 62 AutoDetect 61 AutoRotate image 64 B Basic Interface 21 bit depth 87 Black&White 25, 61 blurred image 76 BMP 53 Brightness 39, 62 brightness 62, 77 brightness slider 62 Burn CD button 51 Burn to CD 51, 67 Destination Application 68 button OCR 44 button optio
Index options 57, 60 hue 63 I P image blur 76 preview 25 Image Documents Properties 49 Image Editors 58 image file 54 image file format 53 image size 80 improvements and settings 62 input size 78 installation 5 Installation CD 5 invert image 63 JPG 53 JPG file size 54 Page Format HTML 69 PaperPort desktop 20 help topics 35 install 5 scan from 19 Scan pane 20, 30 PaperPort desktop thumbnail 35 PaperPort Properties 46 pause scanning 15 PDF 54, 58 PDF file size 54 Picture type 39 power saving 73 Preview
Index scanning from PaperPort 19 Select Configuration 41, 43 Select Destination 41, 43 Select Destinations 58 Select Format and Page(s) 42 Settings on the Scan Pane 33 setup 5 Show All Destinations 58 Show Hardware 72 Simple Text 56 single column output 57 single page items check box 35, 37 slide scan 27 status light 83 Sti Event Forwarding 58 Storage and CD-R/W 58 Storage Properties 51 system requirements 4 T Text Documents Properties 47 Text Editors 58 text file format 55 Text Formats 55 thumbnail 35 thu
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